HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/25/1983EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING JULY 25, 1983
MINUTES
The meeting was called to order at 5:30 p.m. by President Gerald W.
Stoops. Director Lightfoot led the flag salute.
ROLL CALL:
PRESENT: Gerald W. Stoops, President; Vice President Glenn R.
Lightfoot; Directors Steven Beightler, Philip A. Disch,
Dennis L. Johnson
ABSENT: None
r
STAFF: Larry W. Rowe, General Manager; Glenda D. Jay, Auditor/
Treasurer; Sandi Shepherd, Executive Secretary
COUNSEL: Attorney William Brunick; Attorney Cynthia Ludvigsen
GUESTS: Charlie Hand, Foothill Journal; Burl Woodring, Foothill
Journal; Ray Keslake, Mobil Oil; Don Allen, Neighborhood
Representative for Palm & Cypress Development
APPOINTMENT OF SECRETARY PRO -TEM
M /S /C (Johnson- Lightfoot) that Sandi Shepherd be appointed acting
Secretary.
SOUTHERN CALIFORNIA WATER COMPANY
Mr. Don Allen, representing a concerned citizens group regarding a
development on Cypress & Palm was present to obtain clarification
of information given to the Board of Supervisors at their July 25,
1983 hearing. The Board of Supervisors was informed by the engineer
for the development that there were no problems between the East Valley
Water District and Southern California Water Company and the water
problem was solved as far as Southern California Water Company was
concerned.
The General Manager indicated that the District has consistently granted
contract extensions to Southern California Water Company and indicated
to Southern California Water that this is only an extension of the
basic agreement and that the District is not representing any firm
capacity into the East Valley Water District system; that the supply is
interruptable and subject to District needs. The General Manager
recommended that the District notify Southern California Water Company
that the existing agreement will be extended and during that time staff
and Legal Counsel be instructed to begin negotiations on the development
of a new and comprehensive agreement. Director Johnson indicated that
he would like clarification to the Board of Supervisors from the Board
relative to the information given to the Board of Supervisors on July
25.
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M /S /C (Johnson - Disch) that staff write a letter to the Board of
Supervisors stating that it is out of the District's franchise zone;
that the District provides emergency water only; that no letter of
service has ever been given to the developer at Cypress and Palm;
that there will not be a "will serve" letter issued.
M /S /C(Johnson- Beightler) that the District give Southern California
Water Company a sixty (60) day extension and advise them not to rely
upon this for any new development; refer this to the water and sewer
committee for further review and bring back to the August 8 Board
meeting.
Director Disch voted "no"
CL OSED SESSION
M /S /C (Disch- Lightfoot) that a closed session be called at 6:19
p.m. to discuss possible litigation.
RETURN TO REGULAR SESSION
M /S /C (Johnson- Lightfoot) that regular session be returned to at
6:45 p.m.
FIVE MINUTE BREAK REQUESTED
MOBIL OIL
Mr. Ray Keslake of Mobil Oil -East Highlands Ranch Company, appeared
before the Board to make a request relative to the District's bulk
7,000 acre annexation. Mr. Keslake requested that the East Highlands NEW
Ranch be separated from the bulk annexation application and that the
East Highlands Ranch be allowed to proceed with it's application to
the Local Agency Formation Commission first.
The General Manager indicated that this has been discussed with District
Legal Counsel and it is the staff's recommendation that Mr. Keslake's
request be approved with the only provision that if there are any
fees associated with the separate annexation agreement they be paid by the
East Highlands Ranch.
M /S /C (Lightfoot - Disch) that staff be authorized to draft the
necessary papers for a separate annexation of Mobil Oil's East Highlands
Ranch project with the understanding that Mobil Oil will pay all relative
fees for said annexation; that the separate annexation be approved by
District Legal Counsel.
NORTH FORK STOCK
Mr. Rick Stark was present to offer 140 shares of North Fork stock for
sale to the District. The General Manager indicated that he had spoken
with Mr. Stark and informed him that his offer to sell the stock was
given to the sub - committee for review. The sub - committee was to develop
policy for the District relative to purchasing stock and had agreed
they would hold in abeyance stock purchases until they could finish
their review. Mr. Stark indicated that he does not use North Fork
water any longer and has paid assessments on something he is not
using. The General Manager indicated that he felt stock purchases should
be a budgeted item.
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M /S /C (Lightfoot- Johnson) that the Auditor /Treasurer and the
General Manager meet with Mr. Stark and discuss the preliminary
arrangements for the purchase of his stock and report back to the
August 8 Board Meeting.
o , M INUTES OF JULY 11, 1983 BOARD MEETI
M /S /C (Lightfoot- Johnson) that the minutes of the July 11, 1983
Board meeting be approved as submitted.
DISBURSEMENTS
General Fund #100833 to #100907 $188,193.75 P/R #8374 to #8406 $16,444.60
Total $204,638.35.
M /S /C (Lightfoot- Johnson) that the disbursements be approved as
submitted.
SLIDE PRESENTATION
The slide presentation scheduled for this Board meeting will be held
over to the August 8, 1983 Board meeting.
RESOLUTION 1983.41 - CONSOLIDATION ELECTION - RE ELECTION OF DIRECTORS
BY DIVISION AMENDING RESOLUTION 1983.0 was presented to the Board
for approval.
The General Manager indicated that based on new information from the
Registrar of Voters, Resolution 1983.40 dealing with the specific
,r ballot language will need to be amended. The General Manager recommended
that Resolution 1983.41 be adopted and translated into Spanish, published
in the newspaper and be filed with the Board of Supervisors and County
Registrar of Voters.
M /S /C (Disch- Johnson) that Resolution 1983.41 be adopated as submitted.
ROLL CALL:
AYES: Directors Disch, Beightler, Lightfoot, Johnson
NOES: President Stoops
ABSENT: None
V EHICLE DECALS
The General Manager presented schematics of proposed decals for District
vehicles. He indicated that the lowest bid was $645 for 100 decals.
The Board asked that staff obtain two more proposals.
M /S /C (Johnson - Lightfoot) that the District purchase the decals
and that staff obtain proposals from Tri City Signs and Dick Konkler
and obtain the lowest bid.
REOUEST FOR REVIEW OF BILL
Not The General Manager reviewed a letter sent to Mrs. Heckman at 24145
4th Street regarding a leak on her property.
M /S /C (Disch- Johnson) that this item be tabled until the August
8 Board Meeting.
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R EQUEST FOR DEFERRED COMPENSATION FUNDS
Mrs. May Kinzer has requested the District to release deferred
compensation funds held by the District on her behalf.
M /S /C (Disch - Beightler) that the request of Mrs. Kinzer be granted.
N EW FORM FOR BILLING
The General Manager and Auditor /Treasurer reviewed new forms for billing.
The Auditor stated that since the present bills are almost exhausted
this would be a good time to review a new form of bill. The cost savings
for changing from the present billing form to a postcard format was
reviewed at length. The Auditor indicated that a savings of $15,408
could be obtained by changing the billing format to postcards and using
a one part mailer for delinquent notices.
M /S /C (Lightfoot - Beightler) that staff be authorized to proceed
with the recommended procedures for new bills.
Director Disch stated that he would like for a message to be printed
on the remainder of the current bills stating that "to save $15,000
per year the District will be changing to postcard billing ".
D IRECTOR JOHNSON LEFT AT 7:45 P.M
SURPLUS LAND
The General Manager indicated that he had received some interest in
a lot the District owns in the Mountain Shadows area. The value of
the lot has been estimated at $25,000. The General Manager recommended err
that staff be authorized to prepare the appropriate resolution declaring
the land surplus and sold on August 22nd.
M /S /C (Lightfoot - Disch) that staff be authorized to prepare proceedings
to surplus this land.
V ISIT TO SIERRA TECH
The General Manager reported briefly on the visit to Sierra Tech
where he, Director Disch and Director Lightfoot toured the Auburn
Treatment Plant.
SEMINAR - HYDRAULIC & HYDROLOGIC CALCULATIONS USING MICROCOMPUTERS
The General Manager requested permission to attend a seminar at UC
Davis on Hydraulic and Hydrologic Calcuations September 15 -16, 1983.
M /S /C (Disch - Beightler) that the General Manager be authorized to
attend the seminar at UC Davis on September 15 -16, 1983.
A.C.W.A. PUBLIC AFFAIRS COMMITTEE MEETING
The General Manager informed the Board that there will be a meeting
of the ACWA Public Affairs Committee in Sacramento on August 4, 1983. •+
He recommended that Bonnie Eastwood be authorized to attend this meeting
on behalf of the District.
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M /S /C (Disch- Lightfoot) that Bonnie Eastwood be authorized to attend
the Public Affairs Committee meeting in Sacramento with the stipulation
that she return the same day.
ENVIRONMENTAL HEARING ON LAFCO 2
The General Manager informed the Board that a public hearing had been
scheduled for the East Valley Water District's proposed bulk annexation
of all lands east of Boulder Avenue for July 26, 1983. He indicated
that he had called and requested that it be postponed for two weeks.
C SDA CONFERENCE, SACRAMENTO, SEPTEMBER 29, 30, OCTOBER 1
The Board was informed that the CSDA conference will be held in Sacramento
this year on September 29, 30 and October 1.
M /S /C (Disch- Lightfoot) that any Board member and the General Manager
be authorized to attend; that the General Manager bring back to the
Board for approval any additional staff that he would like to have attend.
TO UR OF WASTEWATER TREATMENT PLANTS IN PALOMAR AREA
The General Manager informed the Board that he had arranged with Neste,
Brudin & Stone to tour three wastewater treatment plants in the area of
Palomar on July 27, 1983. It was requested that two Board members be
authorized to make this trip and it be authorized as a District function.
Director Beightler and Director Disch will be going.
M /S /C (Disch- Lightfoot) that the trip to Palomar to examine waste-
water treatment plants be approved.
P ENDING CLAIMS
The General Manager asked the Board for authorization to have the firm
of Welebir & Brunick associated with the legal firm assigned by Great
American in the defense of the District relative to the Coleman claim.
M /S /C (Disch - Lightfoot) that on the recommendation of the insurance
carrier that the District have the firm of Welebir & Brunick associate
with the law firm assigned by the insurance carrier.
With regard to the pending Autumn McNabb claim, the General Manager
indicated that the petitioners for this claim have secured a hearing
to hear the petition relative to the late filing of this claim. He
also stated that we are being represented by the District's insurance
carrier.
L OW PRESSURE, 3677 29TH STREET
The General Manager indicated that the low pressure problem at 3677
29th Street has been investigated and in order to add 20 lbs. of
pressure to the street it would cost the District between $5,000 and
$10,000. Director Disch indicated that he would like to have the
rr owner present at the time the pressure is checked.
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GO ODWILL INDUSTRIES
President Stoops reported that Goodwill Industries are building in
our District and they are ready for excavation. He inquired as to
whether the General Manager had been approached by Goodwill. The
General Manager informed the Board that he had spoken with Goodwill --�
and informed them that he could not waive the cost of water but would
provide them with a fire hydrant meter; waive the deposit on the meter;
and when they return the meter and the charge for water used is determined
they could submit a request in writing to have the charges for water
waived. It would then be brought before the Board.
MEETING ADJOURNED AT 8:05 P.M.
Sandi Shepherd
Acting Secretary
Ger� .Sto s
President
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