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Home My WebLink AboutMinutes - EVWD Board of Directors - 11/28/1983EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING NOVEMBER 28, 1983 MINUTES The meeting was called to order by President Gerald W. Stoops. The flag ... salute was led by Director Philip Disch. ROLL CALL: PRESENT: Gerald W. Stoops, President; Glenn R. Lightfoot, Vice - President; Directors Philip A. Disch, Steven E. Beightler, Dennis L. Johnson ABSENT: None STAFF: Larry W. Rowe, General Manager; Glenda Jay, Auditor/ Treasurer; Bonnie R. Eastwood, District Secretary; Sandi Shepherd, Executive Secretary GUESTS: Charlie Hand, Foothill Journal; Sue Noreen, Southern ,California Edison Co.; Ken Patterson and John Prentice, Eadie & Payne Accountants MINUTES OF NOVEMBER 14, 1983 BOARD MEETING It was noted by Director Lightfoot on Page 4, under "Governor's Commis- sion on Infrastructure" that he had inquired as to "why there was not a Special District member on the Task Force ", rather than "his having been asked to become a representative ". %Mw M /S /C (Disch- Johnson) that the Minutes of November 14, 1983, Regular Board Meeting be approved as amended. MINUTES OF NOVEMBER 21, 1983 SPECIAL BOARD MEETING M /S /C (Disch- Johnson) that the Minutes of November 21, 1983, Special Board Meeting be approved as submitted. CALIFORNIA SPECIAL DISTRICT ASSOCIATION ANNUAL DUES $1100 M /S /C (Disch- Johnson) that the CSDA Annual dues in the amount of $1100 be authorized for payment. RESOLUTION 1983.64 - RELEASE OF LIEN FOR DELINQUENT SEWER CHARGES, WILL A. DEHRING, 7492 GOL ONDRINA, SAN BERNARDINO was presented to the Board r approva M /S /C (Disch- Johnson) that Resolution 1983.64 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Lightfoot, Stoops, Johnson NOES: None ABSENT: None 11/28/83 -1- SUE NOREEN, SOUTHERN CALIFORNIA EDISON COMPANY REPRESENTATIVE Sue Noreen, representing Southern California Edison Company, requested a resolution from the Board supporting Southern California Edison's efforts to retain their hydroelectric facilities. In 1980 the Federal Energy Regulatory Commission interpreted Section 7 of the Federal Power aw Act, as granting a preference to states and other municipalities in obtain- ing a new license for existing hydroelectric projects. The General Manager indicated that the District has a similar interest in the re- licensing issue since Edison maintains and operates the Santa Ana River in conjunction with Bear Valley, which delivers the District's surface water entitlements. M /S /C (Johnson- Lightfoot) that staff be authorized to draft a resolution supporting Southern California Edison's request for retaining their power rights; that the resolution be presented at the December 12th Board Meeting. 1983 AUDIT REPORT Ken Patterson and John Prentice of Eadie & Payne reviewed the District's 1983 Audit with the Board. Mr. Patterson presented pie charts for the sewer and water departments outlining various income and expenses for the fiscal year ended June 30, 1983. Expenses compared to income were discussed by Mr. Patterson and the Board. It was noted the District experienced a shortfall for the past year. M /S /C (Beightler- Lightfoot) that the 1983 District Audit be accepted. 1983 MANAGEMENT LETTER FROM EADIE & PAYNE r Mr. Prentice reviewed the management letter submitted by Eadie & Payne in conjunction with the 1983 Audit. The items listed in the letter will be discussed further at a scheduled workshop. No action taken. BOARD WORKSHOP A Board workshop to be held in January was discussed briefly. No action taken. RESOLUTION 1983.63 - NOTICE OF REVIEW AND COM was presen approval. FOR DRAFT EIR FOR THE d to the Board for The General Manager discussed areas of concern in the draft EIR with the Board. He also stated the draft EIR will be used as a basis for the public hearing. Posting and publishing dates were noted. The review period will be forty =five days, ending in mid - January. The final EIR will be adopted on February 9, 1983. The hearing date is set for December 15, 1983, at the Highland Justice Center in Highland at 7:30 p.m. M /S /C (Lightfoot- Johnson) that Resolution 1983.63 — Notice of Review and Comment for Draft EIR for Proposed Wastewater Treatment Plant be adopted. low ROLL CALL VOTE: AYES: Directors Disch, Beightler, Lightfoot, Johnson, Stoops NOES: None ABSENT: None -2- 11/28/83 DISBURSEMENTS General 101428 to 101485 $46,297.77 - P/R 8686 to 8720 $16,265.46 Total $62,563.23 M /S /C (Disch - Beightler) that the disbursements be approved as sub- mitted. OCTOBER FINANCIAL STATEMENTS Auditor Jay reviewed the October Financial statements in detail with the Board. No action taken, information only. AWWA LEGISLATIVE.ALERT RE WATER SUPPLY LEGISLATION Information only. WATER MANAGEMENT BASIN MEETING, DECEMBER 5, 1983, REDLANDS The City of Redlands has called a meeting relative to water basin manage- ment on December 5, 1983 at the Redlands Council Chambers. M /S /C (Disch- Lightfoot) that the General Manager be authorized to attend the meeting at the City of Redland's Council Chambers and any subsequent meetings; that after each meeting a report be made to the Board. INFORMATION RE MAINTAINING DISTRIBUTION SYSTEM VALVES The operation of gate valves was briefly discussed. No action taken. PUBLIC HEARING ON EAST HIGHLANDS RANCH ANNEXATION The General Manager indicated a public hearing has to be held on the annexation of East Highlands Ranch to the District. The notice of hearing is scheduled for December 12, 1983. M /S /C (Johnson - Beightler) that a public hearing notice be scheduled for December 12th on East Highlands Ranch. PRESIDENT STOOPS RECOUNTED ACTIVITIES DURING HIS TENURE AS PRESIDENT President Stoops reiterated some of the activities that had occurred during his tenure as President of the Board. He also thanked the Board for their support during the past year. ELECTION OF PRESIDENT President Stoops declared nominations were in order for President. M /S /C (Johnson - Disch) that Glenn Lightfoot be nominated as President. M /S /C (Johnson - Beightler) that nominations be closed. There being no further nominations, a unanimous ballot was cast for Director Light- foot as President of the Board of Directors. ELECTION OF VICE - PRESIDENT The President declared nominations were in order for Vice - President. M /S /C (Disch- Johnson) that Steven Beightler be nominated as Vice - President of the Board of Directors. 11/28/83 -3- M /S /C (Johnson - Disch) that nominations be closed. There being no further nominations, a unanimous ballot was cast for Director Beightler as Vice - President of the Board of Directors. APPOINTMENT OF SECRETARY M /S /C (Disch- Johnson) that Bonnie R. Eastwood be re- appointed as Secretary of the District. APPOINTMENT OF AUDITORN.TREASURER M /S /C (Disch- Johnson) that Glenda Jay be re- appointed as Auditor - Treasurer of the District. APPOINTMENT OF GENERAL MANAGER M /S /C (Disch- Lightfoot) that Larry W. Rowe be re- appointed as General Manager /Engineer of the District. TIME AND PLACE FOR HOLDING MEETINGS The time for holding meetings was discussed briefly by the Board. M /S /C (Disch - Beightler) that the meetings be held at the District Office, 1155 Del Rosa Avenue, 'San Bernardino, CA on the second and fourth Monday of each month at 5:30 p.m. CALLING SPECIAL BOARD MEETINGS It was stated the method of calling Special Meetings should be determined. Section 54956 of the Government Code specifically outlines the manner of calling and conducting Special Meetings. r M /S /C (Disch- Lightfoot) that the Board follow the Government Code Section 54956 provision in calling Special Meetings. PRESIDENT LIGHTFOOT ASSUMES THE CHAIR PROPOSED RESOLUTION OF COMMENDATION FOR PRESIDENT STOOPS M /S /C (Johnson - Disch) that staff be authorized to draft a resolution commending President Stoops for serving as President of the Board of Directors. Director Stoops abstained from voting. REQUEST FOR LIENS The General Manager indicated that District Legal Counsel had advised him it is against the State Constitution for the District to extend credit in the form of liens. It was therefore determined any requests for a lien should be denied. M /S /C (Stoops - Beightler) that all requests for liens be denied. MEETING WITH SENIOR CITIZENS r A meeting had been scheduled for December 6, 1983 at 2:30 p.m. to meet with senior citizens in this area to discuss water and sewer rates. Information only. -4- 11/28/83 GLENN LIGHTFOOT - CANDIDATE FOR SPECIAL DISTRICT BOARD A discussion ensued regarding a candidate to serve as a director on the Association of San Bernardino County Special District Board of Directors. It was determined that President Lightfoot's name be sub- mitted. M /S /C (Stoops-Johnson) that President Lightfoot be nominated to serve as a Director on the Special District's Board. M /S /C (Stoops - Disch) that Director Beightler represent the District as voting representative; that after the election President Lightfoot will be the voting representative. COMMITTEE ASSIGNMENTS President Lightfoot asked that each Board Memeber submit to him the committees they would like to serve on. GOVERNOR'S TASK FORCE ON INFRASTRUCTURE President Lightfoot indicated he had spoken with the Chairman of the Governor's Task Force regarding representation of Special Districts on the Committee. It was indicated that it is not too late to submit a request to become a part of the committee and that a letter be sent stating why the Special Districts should become a member of the committee. M /S /C (Beightler- Disch) that a letter be drafted and sent to the Task Force requesting a position on the Infrastructure Task Force, with a copy to ACWA and CSDA. r It was noted that Special Districts should send a representative to the meetings for input, since the public is invited. The next meeting is December 8th in Sacramento. ADJOURNMENT There being no further business the meeting was adjourned at 7:45 p.m. o z , 141 PA 44 __ 6 Bonnie R. Eastwood, Secretary Glenn R. Lightfoot, President