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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/14/1984EAST VALLEY WATER DISTRICT JANUARY 10, 1984 NOTICE OF CONTINUANCE OF MEETING The Regular Meeting of January 9, 1984 of the Board of Directors of the East Valley Water District was adjourned to be continued on Saturday, January 14, 1984 at 8:30 a.m. at the District Office, 1155 Del Rosa Avenue, San Bernardino, California in accordance with Govern- ment Code Section 54955.1. Bonnie R. Eastwood, Secretary Board of Directors East Valley Water District AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO) Bonnie R. Eastwood, being first duly sworn, deposes and says: That she is and at all times herein mentioned was, the duly qualified secretary of the Board of Directors of the East Valley Water District, San Bernardino County California; and that she caused to be posted on or near the door of the meeting place of the Board of Directors of said District at 1155 Del Rosa Avenue, a copy of Notice of Continuance of Meeting of the Board of Directors of said District. Said posting was commenced on January 10, 1984 at 4 :00 p.m. and remained posted to time of meeting (8:30 a.m., January 14, 1984) Bonnie R. eZ o, Secretary Board of Directors East Valley Water District rr EAST VALLEY WATER DISTRICT ADJOURNED REGULAR BOARD MEETING JANUARY 14, 1984 MINUTES w The meeting was called to order at 8:40 a.m. by President Glenn R. Lightfoot. The flag salute was led by Bonnie R. Eastwood, District Secretary. ROLL CALL: PRESENT: Glenn R. Lightfoot, President; Directors Philip A. Disch, Dennis L. Johnson, Gerald W. Stoops ABSENT: Steven E. Beightler STAFF: Larry W. Rowe, General Manager; Glenda D. Jay, Auditor - Treasurer; Bonnie R. Eastwood, District Secretary, Sandi Shepherd, Executive Secretary; Duncan Parkes, Water System Supervisor; Donald Sickles, Water Service Supervisor ANNUAL WORKSHOP ON DISTRICT OPERATIONS President Lightfoot stated the meeting had been called as an annual workshop in which the District's operations could be discussed and No reviewed. TAPING OF MEETING DISPENSED It was noted that in a workshop environment no decisions would be made, that the discussions would be for information only. DISTRICT ORGANIZATION The General Manager reviewed the District's present sphere of influence along with the possibility of adding an additional 7,000 to 8,000 acres, which will give the District approximately 21,000 acres within its sphere of influence. 1984 COMMITTEE PROPO The standing committees for Personnel & Finance, Sewer and Water and Regional Affairs was presented to the Board with the same committee member designations as last year. DISTRICT ORGANIZATIONAL CHART The organizational chart was discussed in detail, along with the General Manager providing a brief resume of each job function. It was noted there are currently 33 employees, however, it is intended to add a 00 part -time employee as an engineering secretary. The secretary will work 20 hours per week as a permanent part -time employee, responsible to Duncan Parkes. Also, when an in -house computer is acquired an -1- 1/14/84 additional person will be required in the commercial operations section which will bring the total employees to 35. If increased activity in construction continues, it may be necessary to add an additional man to the field crew. The General Manager stated he would keep the Board informed of any manpower employees that were hired. SUMMARY OF FULL TIME EMPLOYEES PER YEAR SINCE 1975 In summarizing the number of full time employees with the District since 1975, it was noted that from 2 to 3 manpower employees were also on the payroll at any given time. RESOLUTION DELINEATING THE MANAGEMENT AUTHORITY OF THE GENERAL MANAGER The General Manager provided the Board with a resolution delineating the management authority of the General Manager as it is outlined in the Water Code. He also presented a letter from Attorney William Brunick which specifically defines the duties of directors and officers of a water district. He stated that from the Manager's viewpoint there should be some guidelines between management and the Board on clear delineations of duties. PER CAPITA WATER CONSUMPTION The per capita water consumption was noted as having dropped 178 per gallon per day this year with an average 14,875 services. WATER SOURCE AND STORAGE CAPACITIES The water source and storage capacity was outlined from 1981 through the year 2000, as well as the peak day plus fire flow requirements r for those periods. Various ways of increasing source and storage capa- city were discussed. The total available capacity today is 19,500 gpm source capacity and 13.7 million gallons of storage. SEWAGE TREATMENT CAPACITY REQUIREMENTS The District Sewage Collection map was displayed for a discussion of the sewage treatment capacity requirements. The total average dis- charge expected at buildout will be 11.93 mg /day with a peak of 23.86 mg /day. The three options for providing additional treatment were reviewed. They are, 1) continue sending sewage to City of San Bernardino; 2) sending sewage to the Redlands sewage treatment plant; or, 3) the District building their own treatment plant in the East Highlands area. The General Manager pointed out that in the future the District's own collection system will have to be replaced, as there are some areas now that are undersized. Old sewers will have to be video taped to determine their condition. The mains are currently cleaned once a year, with some spots having to be cleaned at least once a week. ADDITIONAL FACILITY REQUIREMENTS The General Manager addressed the need for additional reservoir capacity assuming the growth trends and rates continue as perceived in the housing industry. The various locations for the additional capacity were dis- cussed. DIRECTOR BEIGHTLER ARRIVED AT 10:10 . 1/14/84 -2- SUMMARY OF COMPANIES IN WHICH THE DISTRICT OWNS WATER STOCK The General Manager summarized the water stock held by the District in the following companies: North Fork Water Company, City Creek Water Company, Bear Valley Mutual Water Company, Corwin Well Company, Mutual "W Well Company, Mt. Harrison Mutual Well Company. SANTA ANA TREATMENT PLANT Construction of a treatment plant near the mouth of the Santa Ana was discussed. The General Manager gave the Board an overview of the concept for putting the plant at that location and the means of leveraging it into place within the next five years because of the energy savings we would realize. He will present his concepts to the Board in a report. C ITY CREEK TREATMENT PLANT The acquisition of the Southern California Water Company was discussed. This proposal will be pursued further. HYDROELECTRIC SITES The Santa Ana River and City Creek Hydroelectric facilities proposals were reviewed. 4.Ay A map of present and future park locations was reviewed. The General Manager noted that he would like to replace the irrigation system and low fence the park on Lynwood and Harrison. Some other ideas were to con- struct curval- linear paths, patio type picnic areas with benches and barbecue pits, new grass and a general face lift. He also suggested constructing a building to house the pumps that would blend with the neighborhood. Park site at Plant 107, design a neighborhood park environment, i.e. grass, trees, benches, barbe ue pits, etc. Patton park site - the General Manager indicated he had talked with Mr. Frank Turley and negotiated a basic lease for 25 years. Concepts as to park use and construction were discussed. The General Manager suggested it would be about two years before the park would be in place. VALUATION DATA FOR SOUTHERN CALIFORNIA WATER COMPANY The General Manager reviewed four methods for valuation of the Southern California water system. Possible ways of acquiring the company were discussed. C ONSTRUCTION COSTS OF WASTEWATER TREATMENT PLANT Comparison costs of wastewater treatment were reviewed, i.e. the District constructing its own plant, using Redlands or San Bernardino facilities. It was noted that operational costs will be about the same for all three alternatives. MW OPERATIONS AND MAINTENANCE Superintendent Sickles reviewed the water main out the areas within the District that are in repair. He also reviewed the sewer main "hot -3- leak summ'a)ry by pointing need of replacement or spots" that regtxire_ 1/14/8 special maintenance. PRESIDENT LIGHTFOOT CALLED FOR A RECESS FOR LUNCH AT 12:15 P.M. PRESIDENT LIGHTFOOT CALLED THE MEETING BACK TO ORDER AT 1:45 P.M. Information on lost revenue due to unaccounted water loss was also reviewed in detail. It was noted that the large producing water meters on wells are being reworked for more accuracy. It has been determined that the grant for leak detection had been turned down since all leaks would have to be repaired within five years. It was felt due to the number of old sections of wate mains it would not pay to participate in this grant at this time. PLANT MAINTENANCE Engineering Supervisor Parrs is responsible for plant maintenance and indicated the present telemetering system is very old and is in need of updating. A review of each plant was made and the various things• needed to put each plant and reservoir in good order were discussed. It was noted that many of the electrical panels are substandard and need to be rewired and replaced. VEHICLE SURVEY Superintendent Sickles reviewed with the Board the status of the District vehicles, any of which are in need of extensive repair or replacement. The need for trailers to haul equipment and trash pumps was discussed. COMPUTER COSTS The costs of the District's computer programming was discussed, as well as the possibility of replacing the present system with an inhouse Hewlett Packard system. The advantages of the new system were pointed out to the Board. A trip is scheduled to Otay Water District to observe a similar system. RECESS FOR BREAK AT 2:45 P.M. A TOUR OF THE DISTRICT FACILITIES WAS TAKEN BY THE BOARD AND GENERAL MANAGER. RETURNED TO WORKSHOP AT 3:05 P.M REVIEW OF DECEMBER EXPENDITURES AND REVENUES The Auditor reviewed the December expenditures and Revenues with the Board in detail. A flow chart was provided with the projected revenue, projected expenditures for 1984 -85, along with a revenue analysis pro- jection. 1984 -85 PROPOSED BUDGET A summary of connection charges was reviewed budget was reviewed in detail item by item by The detail sheets, dues and subscriptions and ing year were all reviewed and discussed. 1984 -85 CAPITAL OUTLAY EXPENDITURES through 1983. The proposed the General Manager. conferences for the ensu- Capital outlay expenditures were reviewed which included, reservoir r 1/14/84 -4- upgrading, building remodeling, purchase of equipment, system renewal, special projects and new reservoir capacity. PUBLIC RELATIONS PROGRAM Bonnie Eastwood, Public Information Officer, gave an overview of a r proposed public information program for the 1984 -85 year. She indicated a very agressive program had been suggested by the General Manager. The proposal was reviewed in three sections, customer information, public displays and status reports to District customers. SEWER RATE PROPOSAL The rate is not anticipated to change this year, unless the City increases their treatment costs. WATER RATES It was determined that the water rate discussion would be covered at a subsequent meeting. ADJOURNMENT There being no further business the meeting was adjourned at 4:10 p.m. upon motion of Director Disch, seconded by Director Johnson. z a�'� ow Bonnie R. Eastwood, Secretary, Board of Directors Glenn R. Lightfoot President, Board of Directors -5- 1/14/84