HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/25/1984EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING JUNE 25, 1984
MW
MINUTES
The meeting was called to order by President Glenn R. Lightfoot
at 5:30 p.m. President Lightfoot led the flag salute.
ROLL CALL:
PRESENT: President Glenn R. Lightfoot; Directors Philip
A. Disch, Gerald W. Stoops
ABSENT: Director Johnson, Director Beightler
STAFF: Larry W. Rowe, General Manager; Glenda D. Jay,
Auditor /Treasurer; Bonnie R. Eastwood, Board Sec-
retary; Sandy Shepherd, Secretary Pro -tem; Bob
Martin, Associate Civil Engineer
CONSULTANTS: Cynthia Ludvigsen, Legal Counsel
GUESTS: Charlie Hand, Foothill Journal
APPOINTMENT OF SECRETARY PRO -TEM
M /S /C (Stoops - Disch) that Sandy Shepherd be appointed
Secretary Pro -tem for this meeting.
MINUTES
M /S /C (Stoops - Disch) that the minutes of May 29, 1984 be
approved.
RESOLUTION 1984.45, AD V ALORE M TAX - ANNEXATION 1984 -4, ARNOLD &
MARGA WRIGHT was presented to the Board for approval.
M /S /C (Stoops - Disch) that Resolution 1984.45 be approved as
submitted.
DIRECTORS FEES AND EXPENSES
The following fees and expenses were reported by the Directors:
Director Disch $225; Director Stoops $266.25; President Lightfoot
$450.
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M /S /C (Disch- Stoops) that the Director's fees and expenses
be approved as submitted.
CONTRACT WITH SPACE LEASING FOR MODULAR OFFICE
The General Manager reviewed plans for providing additional
office space in the Engineering Department by bringing in
approximately 1100 square feet of modular office space. It was
requested that the President be authorized to execute the
contract between East Valley Water District and Space Leasing for
this modular office.
M /S /C (Stoops - Disch) that the recommendations of the General
Manager regarding the purchase of the office module from Space
Leasing be approved at the cost of $30,651.
JOINT PUBLIC HEARING RE SOUTHERN CALIFORNIA WATER COMPANY
The General Manager requested that the Board adjourn it's regular
meeting of June 25th in sufficient time to participate in a Joint
Public Hearing between the City of San Bernardino and the East
Valley Water District. This Public Hearing is being held to
gather public comment on the acquisiton of Southern California
Water Company. No action taken.
DIRECTOR BEIGHTLER ARRIVED AT 5:43 P.M.
CORRESPONDENCE FROM WELEBIR & BRUNICK
A letter from District Legal Counsel informing the Board of an
increase in their hourly billing rate from $60 to $75 per hour
was presented with a recommendations from the General Manager
that the this request be approved effective July 1, 1984.
M /S /C (Stoops - Beightler) that the General Manager's
recommendations to approve the hourly rate increase for legal
services be approved commencing on July 1st.
CORRESPONDENCE FROM DEPARTMENT OF WATER RESOURCES WATER
-- SERVAT ---- -- ---- - --- - - - - -- -- - - - -- --- - - - - -- - - - --
CONSERVATION EDUCTION COMMITTEE
The Department of Water Resources Office of Water Conservation
has requested that Bonnie Eastwood be authorized to participate
in the development of a water conservation education program. It
was requested that the General Manager be authorized to approve
Mrs. Eastwood's participation in this program subject to the
needs of the District.
M /S /C (Disch- Stoops) that Bonnie Eastwood be allowed to
serve on this committee and give an update on activities of the
Department of Water Resources.
6/25/84
1984 -85 INSURANCE PROPOSALS
Requests for proposals were sent to various insurance agencies
ft w for the District's 1984 -85 insurance coverage. There was one
valid proposal received. The Auditor /Treasurer recommended that
the 1984 -85 District insurance coverage be awarded to Wilson
Insurance.
M /S /C (Disch - Beightler) that the District accept the
insurance bid from Wilson Insurance for $29,716.
OFFER TO PURCHASE DISTRICT PROPERTY
The District received a proposal from Mr. Rick Stark to purchase
the District parcel 41278- 283 -04 located on Golondrina south of
9th Street. This property had been declared surplus and offered
for public sale approximately 6 months ago. It was requested
that the General Manager be authorized to accept Mr. Stark's
offer subject to the District's standard terms and conditions and
return this item to the Board for final approval.
M /S /C (Stoops - Disch) that the General Manager be authorized
to proceed with the sale of District property located on
Golondrina South of 9th Street; that the purchaser assume all
responsibility for the well located on the property and all
appurtenant fixtures; that the Board President be authorized to
sign all Escrow papers.
INTERIM REPO OF ADMINIST CO FOR THE SB CO
GRAND JURY RE THE MANAGEMENT PRACTICES OF SPECIAL DISTRICTS
Information only.
CITY OF SAN BERNARDINO SEWER PLANT REFURBISHING
Information only.
PLANT 59 RESERVOIR SITE
The Board was informed of an overflow at Plant 59 on June 16th
which was caused by a malfunctionof a relay switch.
Substantial damage occured to the soil surrounding the reservoir.
The California Conservation Corp will be working on the slope for
approximately 3 days at no charge other than lunch.
The General Manager also informed the Board that this reservoir
was due for replacement.
FINACIAL REPORTS FOR MAY
Financial reports for the month of May were discussed.
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OPERATIONS REPORTS FOR MAY
Operations reports for the month of May were reviewed.
DISBURSEMENTS
General fund disbursements #102384 to 102527 $505,063.50; Payroll
disbursements #9180 to 9217 $19,421.02 and #9219 to 9253
$20,405.08 Total $544,889.60.
M /S /C (Beightler- Stoops) that the disbursements be approved
as submitted.
1984 -85 DRAFT BUDGET
The 1984 -85 draft budget was reviewed.
JOINT PUBLIC HEARING EXPENSE
The General Manager informed the Board that the City had gone to
some expense to hold the Joint Public Hearing on June 25th and
suggested that the District should participate in this expense
which was around $1,000.
M /S /C (Stoops - Disch) that the District share 50% of the
expense for the public hearing.
DALLAS CONVENTION
Director Disch reported on the Dallas Convention which he
attended June 11 -14th.
ADJOURNME
M /S /C (Stoops - Beightler) that the meeting be adjourned at
7:00 p.m. and reconvene to St. Adelaide's Church for the Joint
Public Hearing.
MEETING RECONVENED
The meeting was called to order at 7:43 p.m. by President
Lightfoot.
M /S /C (Beightler- Stoops) that the regular board meeting be
reconvened at 7:43 p.m. at St. Adelaide's Church for the purpose
of a Joint Public Hearing regarding Southern California Water
Company.
PRESENT: President Lightfoot, Vice- President Beightler,
Directors Stoops, Disch, Johnson
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STAFF: Larry W. Rowe, General Manager; Glenda D. Jay,
Auditor /Treasurer; Sandy Shepherd, Secretary Pro -
Tem
CONSULTANTS: Cynthia Ludvigsen, District Legal Counsel
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Also present: San Bernardino City Councilmen; Mayor Holcomb;
Shauna Clark, City Clerk; City Legal Counsel
President Lightfoot informed the group that this meeting was a
joint public hearing between the East Valley Water District and
the City of San Bernardino to receive public comment on a joint
venture between the two entities for mutual acquisiton of the
Southern California Water Company's Highland Division and Delman
Heights Division.
MOTION BY CITY COUNCIL
Councilman Marks moved that on behalf of the City Council that
the City of San Bernardino adopt the agreement in principle in
order to improve the quality and standards and authorize the City
staff to negotiate a final agreement.
Opposition was raised from one citizen, Mr. Larry Webster.
The motion was carried unanimously.
MOTION BY EAST VALLEY WATER DISTRICT
M /S /C (Beightler- Stoops) that staff be instructed to bring
to the Board a proposed agreement between the City and the
District containing a method for financing and acquiring the Southern
California Water Company and that it be approved by District
legal council; that we agree in concept to the joint powers
agreement.
ADJOURNMENT
There being no further discussion the meeting was adjourned at
9:30 D.M.
Glenn R. Lightfoot
President
/ Sandy SWpherd, Secretary
Pro -tem
6/25/84
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