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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/10/1984EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING SEPTEMBER 10, 1984 MINUTES err The meeting was called to order at 5:30 p.m. by President Glenn R. Lightfoot. Bonnie Eastwood led the flag salute. ROLL CALL: PRESENT: Glenn R. Lightfoot, President; Steven E. Beightler, Vice - President; Directors Philip A. Disch, Dennis L. Johnson, Gerald W. Stoops ABSENT: None STAFF: Larry W. Rowe, General Manager; Glenda D. Jay, Auditor /Treasurer; Bonnie R. Eastwood, District Secretary; Robert Martin, Assoc. Engineer; Sandra Shepherd, Executive Secretary MINUTES OF AUGUST 29 1984 REFERRED BACK TO STAFF RESOLUTION 1984.64 - RELEASE OF LIEN, 26743 PACIFIC AVE. HIGHLAND was presented to the Board for approval. M /S /C (Stoops- Johnson) that Resolution 1984.64 be approved. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Johnson, Stoops, Lightfoot NOES: None ABSENT: None APPROVAL OF WATER STANDARDS AND SPECIFICATIONS The General Manager indicated that the District's water standards and specifications compiled by Ludwig Engineering had been reviewed and updated by District staff. After reviewing the information with the Board, the General Manager recommended that the Board accept the water standards and specifications as the standards by which all water works installations would be installed. M /S /C (Stoops- Johnson) that the District's water standards and specifications be adopted as submitted. SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT WATER SPREADING AGREEMENT The General Manager stated the revision concerning liability had been incorporated into the San Bernardino Valley Water Conservation District's water spreading agreement as requested by the Board. It WAr was recommended the agreement be approved as amended and the Board President authorized to execute it. -1- 9/10/84 M /S /C (Johnson - Disch) that the water spreading agreement between the District and San Bernardino Valley Water Conservation District be executed as recommended. DELIVERY OF STOCK WATER The General Manager indicated the North Fork flume has been completed which will enable delivery of North Fork and Bear Valley stock water for spreading. Formal request for delivery of stock water can be made upon execution of the spreading agreement. M /S /C (Stoops - Disch) that a letter be submitted by the General Manager to Bear Valley Mutual Water Company requesting delivery of the District's Bear Valley stock at .34 miner inches per share in an amount equal to the total shares for delivery to the North Fork box; that the letter be delivered by Friday; that should the Bear Valley Water Company fail to deliver, the District's attorney be authorized to send a letter informing them that if they do not deliver the District will litigate the matter. DIRECTORS FEES AND EXPENSES FOR AUGUST The following fees were submitted by Directors: Director Disch $225; Director Stoops $75; Director Beightler $150; Director Johnson $150; Director Lightfoot $300 M /S /C (Stoops - Beightler) that the Director's fees and expenses be approved as submitted. ACWA REQUEST FOR FUNDS - WILD RIVER LEGAL FUND The request from ACWA for a contribution to their Wild River legal fund was discussed. M /S /C ( Disch- Stoops) that the District not pay the requested dues for litigation fund; that the General Manager notify ACWA of the action. PROPOSED REVISION OF WATER SERVICE RESOLUTIONS The General Manager indicated that revisions are necessary to existing District resolutions in order to implement the Otay billing programs. Monthly billing was also discussed. M /S /C (Johnson- Stoops) that the matter be referred to the Personnel and Finance Committee; that the matter be placed on the September 24th agenda. PUBLIC HEARING SET TO CONSIDER REVISION TO VARIOUS DISTRICT SEWER SERVICE ORDINANCES The General Manager requested that a public hearing be set for October 9, 1984 to consider revision of the existing District ordinances. The new ordinances will provide continuity in the District's sewer service and facilitate the implementation of the Otay computer software. 9/10/84 -2- M /S /C (Johnson - Beightler) that the public hearing for revision of sewer ordinances be set for October 9, 1984. err BOYLE ENGINEERING REPORT ON ALTERNATIVE SITES FOR REPLACEMENT OF RESERVOIR AT PLANT 5 The General Manager reviewed the three sites proposed by Boyle Engineering for construction of a reservoir at Plant 59. It was requested that the report be accepted and authorization given to acquire property to construct an 800,000 gallon steel reservoir on site II. M /S /C (Beightler- Johnson) that the Board accept the Boyle Engineering report on the reservoir replacement at Plant 59; that the General Manager be authorized to proceed with acquisition of property necessary for construction of an 800,000 gallon reservoir on alternative site 112. DISBURSEMENTS General 11102902 to 102981 $254,542.36 Payroll $9443 to 9480 $21,436.10 Total $275,888.46 M /S /C (Beightler- Johnson) that the disbursements be approved as submitted. SAN INO COUNTY SPECIAL DISTRICT'S MEETING E COUNTY CLUB, RIALTO, CA was noted. EAST HIGHLAND RANCH SEWER PROJECT The General Manager indicated that Bob Martin would be involved with the inspection of sewer main construction at the East Highland Ranch, therefore, he would have a field office at that location and a vehicle would be purchased for his use. REQUEST FOR INSPECTOR It was noted that the level of activity in inspecting for District projects will exceed the ability to provide adequate service. The General Manager indicated Bob Martin will look for someone familiar with water and sewer inspection qualifications for a short term contract. ENGINEERING AIDE I An engineering aide I has been hired as a result of personnel shifting in their positions. Joseph Stejskal, Jr. will fill the position. It was noted this is within the budget authorization. Information only. .r DIRECTOR'S FEES AND EXPENSES President Lightfoot presented the Board Members with a proposed policy on fees, expenses and benefits for their consideration. After reviewing -3- SEPTEMBER 9/10/84 the proposal, it was determined each member would provide President Lightfoot with their thoughts and that he would present the matter again at the September 24th Board Meeting. METER READER It was noted the meter reading position is open. Posting has been accomplished within the District. The vacancy will be filled as soon as possible. HEARING ON BASIN WATER MANAGEMENT Director Disch gave a report on the hearing held on basin water management. He noted Orange County is ready to purchase any excess water. Senator Ayala also gave his perception of the water situation throughout the state. PURCHASE OF 800 SEWER CONNECTIONS The General Manager indicated the District has purchased their alloted 800 sewer connections from the City of San Bernardino and will reserve the connections for future use. DEFERRED COMPENSATION - HAROLD FONES Correspondence had been received from Harold Fones requesting his deferred compensation account be closed and the proceeds forwarded to him. The Board is trustee to all such accounts. M /S /C ( Disch- Johnson) that Harold Fones deferred compensation account be closed. CASHIER II The General Manager indicated that Mary Chip -Gunn has accepted the Cashier II position. The position is regular - part -time. USES WORKSHOP The General Manager stated he felt the weekend workshop for supervisors was very beneficial. Staff members also indicated they felt it was very helpful in providing a better understanding of their roles in relation to other members of the group. PERSONNEL RULES The General Manager indicated the personnel rules will be on the agenda for adoption at the October 9, 1984 Board Meeting. ADJOURNMENT There being no further business the meeting was adjourned at 7:40 p.m. Bonnie R. Eastwood, Secretary Glenn R. Lightfoot, President -4- 9/10/84