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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 11/10/2009East Valley lasyk#oWater District 3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA BOARD MEETING November 10, 2009 3:00 P.M. AGENDA -----------------------------------------------------------------••--- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". CALL TO ORDER PLEDGE OF ALLEGIANCE 1. Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Approval of Board meeting minutes for October 27, 2009 4. Accounts Payable Disbursements: Accounts Payable Checks # 221696 through # 221883 which were distributed during the period of October 28, 2009 through November 4, 2009, in the amount of $1,127,765.77 and Payroll and benefit contributions for the period ended November 4, 2009 and included checks and direct deposits, in the amount of $47,868.35. Total Disbursement for the period $1,175,634.12 NEW BUSINESS 5. Accept minutes for Public Outreach Committee meeting on September 24, 2009 6. Discussion and possible action regarding proposal from Dr. Bill Mathis for consulting services '7. Review and accept Financial Statements for the period ended September 30, 2009 8. Directors' fees and expenses for October 2009 REPORTS 9. General Manager / Staff Reports 10. Consultant Reports 11. Committee Reports a. Legislative (Standing) b. Budget (Standing) c. Public Outreach (Standing) d. Audit (Ad -Hoc) e. Headquarters (Ad -Hoc) f Policy Committee (Ad -Hoc) 12. Oral comments from Board of Directors MEETINGS 13. Association of The San Bernardino County Special Districts membership meeting hosted by The Mojave Water Agency, Green Tree Golf Course Clubhouse, Victorville, November 16, 2009 14. San Bernardino Area Chamber of Commerce "Business After Hours ", (Alta Vista Credit Union & Goodwill Southern California) San Bernardino, November 19, 2009 15. Highland Area Chamber of Commerce "State of the Community Luncheon ", San Manuel Village /Hampton Inn & Suites, Highland, November 24, 2009 16. Letter to the District fiom SDRMA regarding Notice of Director Vacancy ADJOURN ------------------------------------------------------------------------------ Pursuant to Government Code Section 54954.2(a), any request for a disability - related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting; should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. 2 Sutject to Approval EAST VALLEY WATER DISTRICT October 27, 2009 REGULAR BOARD MEETING MINUTES The meeting was called to order at 3:00 p.m. by President Wilson. Director Sturgeon led the flag salute. PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: Director: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News), Joshua Lentz (Fieldman/Rolapp), Thomas DeMars (Fieldman/Rolapp) PUBLIC: COMMENTS President Wilson declared the public participation section of the meeting open at 3:02 pm. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA M/S /C (LeVesque - Sturgeon) that the October 27, 2009 agenda be approved as submitted. DISBUILSEMENTS M/S /C (LeVesque - Sturgeon) that General Fund Disbursements #221696 through #221883 which were distributed during the period of October 8, 2009 through October 22, 2009, in the amount of $558,517.18 and Payroll and benefit contributions for the period ended October 22, 2009 and included checks and direct deposits, in the amount of $222,537.20 and $6,082.70 totaling $787,137.08 be approved. etb: 10/27/2009 GENERAL MANAGER'S FEES AND EXPENSES M /S /C (LeVesque- Sturgeon) that the General manager's fees and expenses be approved. AMENDMENT TO THE DOMESTIC WATER SUPPLY PERMIT ISSUED TO EAST VALLEY WATER DISTRICT FOR WELL 40A. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING A STUDY TO EVALUATE POTENTIAL SITES FOR FUTURE HEADQUARTERS PROJECT The General Manager stated that Mission Development has submitted a proposal to complete a survey for the District's future headquarters site; that the study includes a more detailed survey of the District's needs; that the cost for the study is not to exceed $100,000. Vice President LeVesque inquired if a survey is necessary to evaluate space needs; that Miller Architect had previously completed a space needs survey; that the study should focus on space feasibility and cost issues. Director Malmberg stated that the existing floor plan has the needs of the District; he is not in favor of a $100,000 expense for the study from Mission Development; that the study would not bring other property options. Director Morales stated that the District's current choice of property suits our needs; that from a technical standpoint the study may provide substantial information for the Board to make a decision for the District's headquarters site. Director Sturgeon stated that the Board was originally set to build at the 3`d Street and Sterling Ave location; that he wants to make sure the site will meet all the needs of the District; that he is in favor of the study; that the study will provide beneficial information. President Wilson would like to focus the study on the potential location and compare it to the Sterling Ave and 3`d Street property. M/S (LeVesque - Wilson) to authorize the General Manager to complete the study with a 30 -day deadline. Director LeVesque amended his motion to include both sites under consideration. M /S /C (LeVesque - Sturgeon) to authorize the General Manager to complete study in 30 days with focus on the two (2) sites under consideration. 2 etb: 10/27/2009 DISCUSSION AND POSSIBLE ACTION REGARDING THE USE OF RESERVE FUNDS FOR CAPITAL PROJECTS AND REPAYMENT OF THOSE FUNDS BY THE ISSUANCE OF NEW DEBT Thomas DeMars provided a detailed presentation to the Board regarding the issuance of debt and. the use of reserve funds for approved Capital improvement projects for Fiscal - Year 2009 -10 budget M /S /C (Sturgeon - LeVesque) that the Board authorize the use of up to $1 million of reserve funds and that these funds be paid back later this fiscal year from debt proceeds. RESOLUTION 2009.21 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT REGARDING ITS INTENTION TO ISSUE TAX - EXEMPTION OBLIGATIONS The General Manager submitted a revised description of the Capital Improvement Projects in Exhibit A of the Resolution 2009.21; that he requests approval of revised list of projects. Director Morales inquired if the budget for Capital Improvements would be affected. Mr. Tompkins stated that the budget will have an increase of $300,000 for Capital Improvement projects. Legal counsel inquired of the need for Resolution 2009.21; that Resolution 2008.25 was passed in November 2008; that the term of the resolution is an 18 -month period; inquired if an option to extend this period exists; that Resolution 2009.21 can be accepted if it supersedes Resolution 2008.25. Mr. DeMars stated that the resolution requires an update to keep moving forward for tax purposes. M /S /C (LeVesque- Sturgeon) that Resolution 2009.21 be approved with the recommendations from Legal Counsel that it supersedes Resolution 2008.25. ACCEPT INVESTMENT REPORT FOR THE QUARTER ENDED SEPTEMBER 30, 2009 Mr. Tompkins reviewed in detail the investment report for the quarter ended September 30, 2009. IWS /C (LeVesque - Sturgeon) to accept the Investment Report for the quarter ended September 30, 2009. 3 etb: 10/27/2009 GENERAL MANAGER / STAFF REPORT The General Manager stated that the final disinfection of Plant 440 is underway; that the District is now flushing the treatment units; that the flushing of the units should stop by the end of November; that the District has received calls from customers regarding the street flooding; that the need to flush is key to disinfecting the well, tank and associated plumbing; that the water does return back to the Santa Ana River; that he, Director Malmberg and Vice President LeVesque met with Dr. Mathis regarding Board performance and agency functions; that a proposal from Dr. Mathis will be presented for Board consideration. Vice President LeVesque stated that Dr. Mathis' recommendations would be beneficial to the Board due to the three new Board members. Mr. Tompkins stated that any proceeds from the headquarters project on 3`d Street and Sterling Ave should be used for any future headquarters project location. CONSULTANT REPORTS Ms McAndrews stated that she met with Bud and Margaret Wright regarding the history of the Valley. COMMITTEE REPORTS a. Legislative (Standing) Director Morales stated that he has reviewed the current Legislative session in Sacramento; that the San Bernardino County Caucus will review upcoming issues on Friday; that he will circulate the information to the Board as it becomes available. b. Budget (Standing) The District's Mid -year review will be in January. c. Public Outreach (Standing) Director Sturgeon stated that the committee is making progress; that projects are being prioritized for spending; that the final list will be given to the full Board at the November 24, 2009 Board meeting. d. Audit (Ad -Hoc) Mr. Tompkins stated that the District's audit should be presented at the next Board Meeting. e. Policy (Ad -Hoc) Director Morales stated that the committee met and reviewed policies; that they will bring recommended changes to the Board; that he needs to research the requirements to clarify policies. etb: 10/27/2009 OPAL COMMENTS FROM BOARD OF DIRECTORS Director Morales stated that the Cucamonga Valley Water District is holding a Grand Opening of the Frontier Project, November 7, 2009; that the project is a demonstration project for a LEED certified environment; that he has requested a video presentation; that the project was funded by donations and ratepayers; that in the future any backup for Board Packets that references a past action or resolution be contained in the current packet. SURFACING THE SOLUTIONS "A CRITICAL DISCUSSION OF CA.LIFORNIA'S WATER CRISIS ". THE BONAVENTURE HOTEL & SUITES, LOS ANGELES, NOVEMBER 12, 2009 Information only. The Board took a 5- minute break at 4:45 pm. CLOSED SESSION The Board entered into Closed Session at 4:50 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 5:09 p.m. The items listed on the agenda were discussed in closed session. Item # 16 No reportable action. Item # 17 With respect to item #17, the Board authorized acceptance of the settlement agreement. ADJOURN The meeting was adjourned at 5:10 p.m, until the next regularly scheduled Board Meeting. Robert E. Martin, Secretary George Wilson, President 5 etb: 10/27/2009 Date: %vednesda rvuverribef D4, 20 y' y cast Valley Water District Page' i of 13 Time: 02:39PM � �r v�v ^iEin �Eyi�iEi- �iai' Report: APCHK.r t Jwr: KATHY Company: EVWD Check Nbr T Vne Date id Name ProiectiD Proiect Description (1..:..rl. A.« Discount yuNw u unu M,.n � .vi 221884 CK 10/28/2009 ADM002 ADMIRAL CONSULTING GROUP 6,412.80 073599 vv 7 1.°'v �o "tCr Q„ +t D---; IRA p, , R d12_RQ _ n 221885 CK 10/28/2009 AME004 AMERICAN PRIDE PRINTING 180.74 073530 VO 71575 Forms, Bills & Checks 103.88 D 073531 VO 71575 Forms, Bills & Checks 76.86 D 221886 CK 10/28/2009 ANG008 ANGUTANO - ANGELA 38.77 073028 VO 22210 Customer Refunds 38.77 D 221887 CK 10/2812009 ARR021 ARROYO INSURANCE SERVICES 71,173.00 073575 VO 14400 Prepaid Insurance 232724.32 D 073575 VO 76100 General Insurance 47,448.68 D 221888 CK 10128/2009 ATL002 REAL ESTATE - ATLANTIC PACIFIC 44.03 073458 VO 22210 Customer Refunds 44.03 D 221889 CK 10/28/2009 ATT007 AT &T 184.19 073569 VO 71015 Telephone 108.84 D 073570 VO 71015 Telephone 49.81 D 073571 VO 71015 Telephone 25.54 D 221890 CK 10/28/2009 AVA005 AVAYA FINANICIAL SERVICES 1,223.24 073566 VO 71552 Office Equipment Rental 1,223.24 D 221891 CK 10/2812009 BAR008 BARLOW -DALE 141.69 073600 VO 79100 Safety Equipment 141.69 D 221892 CK 10128/2009 BAR074 BARRY'S SECURITY SERVICES, INC 3,519.87 073567 VO 72500 Security Services 1,748.40 D 073568 VO 72500 Security Services 1,771.47 D 221893 CK 10/28/2009 BON014 BONAFEDE -JACK 9.13 073170 VO 22210 Customer Refunds 9.13 D 221894 CK 10/28/2009 BRA050 BRADLY -CECIL 29.16 073171 VO 22210 Customer Refunds 29.16 D 221895 CK 10/28/2009 BU1005 BUI ^THANH 82.35 073103 VO 22210 Customer Refunds 82.35 D 221896 CK 10/28/2009 CAF002 CAFASSO- JOSEPH 48.36 073104 VO 22210 Customer Refunds 48.36 D 221897 CK 10/28/2009 CAL095 ESTATE S{RV -CAL -OP A _�-A= 73.2 1 Date: Wednesday, November 04, 20 East Valley Water District Page: 2 of 13 Time: 02:41PM EVWD Check Register - Standard Report: APCHK.rpt User: KATHY Company: EVWD Check Nbr Type Date Id Name ProiectlD Project Description Discount OrigDocAmt DrCr 073172 VO 22210 Customer Refunds 73.21 D 221898 CK 10/28/2009 CAM004 CAMP DRESSER & MCKEE INC. 191,749.69 073552 VO 11200 Construction in Progress WA002339 SANTA ANA RVR DSCHG 7 OAKS DAM 4,651.44 D 073553 VO 11200 Construction in Progress WA002292 Plant 134 Upgrade 185,840.75 D 073572 VO 11200 Construction in Progress SE002411 SWR SYSYEM MGMT PLAN GAP ANAL 1,257.50 D 221899 CK 10/28/2009 CAM038 PROPERTIES -CAMPA 50.72 072948 VO 22210 Customer Refunds 50.72 D 221900 CK 10/28/2009 CHA082 CHAVEZ- EVERARDO 21.03 073158 VO 22210 Customer Refunds 21.03 D 221901 CK 1012812009 CHE007 CHEM -TECH INTERNATIONAL INC 11,897.37 073556 VO 65100 Treatment Chemicals 3,042.39 D 073557 VO 65100 Treatment Chemicals 2,864.85 D 073558 VO 65100 Treatment Chemicals 5,990.13 D 221902 CK 10/28/2009 CIT018 CITISTREET 7,115.50 073578 VO 23160 Deferred Compensation 7,115.50 D 221903 CK 10/28/2009 CLI002 CLINICAL LAB OF S B 9,563.00 073551 VO 11200 Construction in Progress WA002373 PLANT 40 Rehabilitation 132.00 D 073551 VO 65200 Water Testing 9,431.00 D 221904 CK 10/28/2009 COL040 PREMIER - COLDWELL BANKER FIRST 50.92 073029 VO 22210 Customer Refunds 50.92 D 221905 CK 10/28/2009 CO0025 COUNTY OF SAN BERNARDINO 1,213.20 073554 VO 62100 Permit Fees 1,213.20 D 221906 CK 10/2812009 CRE001 CREST CHEVROLET 759.49 073583 VO 71720 Vehicle Parts /Supply 759.49 D 221907 CK 10/28/2009 DIC009 DICKENSON -JOANN 52.17 073461 VO 22210 Customer Refunds 52.17 D 221908 CK 10/28/2009 EAS003 East Valley Water District 970.50 073579 VO 23195 FSA Withholding 970.50 D 221909 CK 10/28/2009 EVE001 EVERSOFT, INC 147.30 073555 VO 61000 Materials & Supplies -Oper. 147.30 D 221910 CK 10/28/2009 FA1002 FAIRVIEW FORD SALES,INC 238.59 073532 Vo 717 Da' e: Wednesda , Novcrober 04, 2 0 Page: 3 of 13 Cast Valley Water District Time: 02:41 PM E'vvvD Check Resister - Standard Report: APCHK.rpt user. KATHY Company: 00ND GnecK Npr -1 Date 073541 VO 71720 221911 CK 073159 VO 221912 CK 073169 VO 221913 CK 073559 VO 221914 CK 073160 VO 221915 CK 073584 VO 221916 CK 073030 VO 221917 073527 073528 073529 073523 073524 073525 073526 073601 221918 073585 221919 073161 221920 073596 073597 073598 221921 073576 221922 CK AD AD AD VO VO VO VO VO CK VO CK VO CK VO VO VO CK VO CK 10/28/2009 22210 10/28/2009 22210 10/28/2009 11120 10/28/2009 22210 10/28/2009 71727 10/28/2009 22210 Id Name ProiectiD Proiect Description Vehicle Parts /Supply FLO044 FLORES- EMILIA Customer Refunds GAR116 GARDNER -JAMES E Customer Refunds GEN007 NAPA AUTO PARTS Vehicles - Gen Equip GFR001 GFR ENTERPRISE Customer Refunds GRA042 GRANITIZE PRODUCTS, INC. Garage Supplies /Small Tools GRA053 GRAZIANO- DOROTHY Customer Refunds 10/28/2009 HAR004 HARRINGTON INDUSTRIAL PLASTIC 61000 Materials & Supplies -Oper. 61000 Materials & Supplies -Oper. 61000 Materials & Supplies -Oper. 61000 Materials & Supplies -Oper. 61000 Materials & Supplies -Oper. 61000 Materials & Supplies -Oper. 61000 Materials & Supplies -Oper. 61000 Materials & Supplies -Oper. 10/28/2009 HAT001 HATFIELD BUICK 71720 Vehicle Parts /Supply 10/28/2009 HER118 HERRERA- RICARDO 22210 Customer Refunds 10/28/2009 HIG028 HIGHLAND STAR LLC 71950 Facilities Rent 71950 Facilities Rent 71950 Facilities Rent 10/2812009 HIW001 HI WAY SAFETY 79100 Safety Equipment 10/28/2009 HYD001 HYDRO -SCAPE PROD. INC. Discount OrigDocAmt DrCr 50.50 D 39.93 39.93 D 77.96 77.96 D 1,900.42 -38.78 1,939.20 D 1,676.89 1,676.89 D 65.40 65.40 D 20.62 20.62 D 998.57 - 148.21 C - 705.35 C - 1,359.85 C 456.38 D 104.02 D 148.51 D 2,354.80 D 148.27 D 164.18 164.18 D 18.33 18.33 D 11,804.00 8,960.00 D 1,500.00 D 1,344.00 D 234.57 234.57 D m Date: Wednesday, November 04, 20 Page: 4 of 13 East Valley Water District Time: 02:41 PM EVWD Check Register - Standard Report: APCHK.rpt User: KATHY Company: EVWD Check Nbr Type Date Id Name ProiectlD Project Description Discount OrigDocAmt DrCr 073522 VO 71705 Grounds Repairs /Maintenanc -1.77 88.56 D 221923 CK 10/28/2009 INL005 INLAND WATER WORKS SUPPLY CO 5,532.21 073540 AD 61000 Materials & Supplies -Oper. - 211.46 C 073536 VO 11200 Construction in Progress WA002477 SR HOUSING HIGH AVE & CENTRAL - 112.90 5,645.11 D 073536 VO 61000 Materials & Supplies -Oper. - 112.90 211.46 D 221924 CK 10/28/2009 INT005 INTERSTATE BATTERY 82.78 073561 VO 71727 Garage Supplies /Small Tools 82.78 D 221925 CK 10/28/2009 JOH001 JOHNSON MACHINERY CO 503.46 073560 VO 71755 Equipment Repairs /Maintena 503.46 D 221926 CK 10/28/2009 JRF001 J.R. FREEMAN CO., INC 214.72 073537 VO 71500 Office Supplies 214.72 D 221927 CK 10/28/2009 KAF002 INTERNATIONAL -KAFKO 396.41 073586 VO 71727 Garage Supplies /Small Tools 396.41 D 221928 CK 10/28/2009 KAT001 KATZ LANDSCAPING 2,550.00 073587 VO 71705 Grounds Repairs /Maintenanc 1,500.00 D 073588 VO 71705 Grounds Repairs /Maintenanc 950.00 D 073589 VO 71705 Grounds Repairs /Maintenanc 100.00 D 221929 CK 10/28/2009 LAW002 LAW PLUMBING CO 1,512.82 073590 VO 62000 Maintenance 1,512.82 D 221930 CK 10/28/2009 LE027 LE -KHANH 82.81 073031 VO 22210 Customer Refunds 82.81 D 221931 CK 10/28/2009 LE028 LE -HUONG 26.45 073107 VO 22210 Customer Refunds 26.45 D 221932 CK 10128/2009 LE029 LE- SOPHIA 26.31 073162 VO 22210 Customer Refunds 26.31 D 221933 CK 10/28/2009 LID001 LIDSTRAND- HARRIS E 93.51 072949 VO 22210 Customer Refunds 5.67 D 073464 VO 22210 Customer Refunds 87.84 D 221934 CK 10/28/2009 LIG002 LIGHTHOUSE REAL ESTATE 41.15 073465 VO 22210 Customer Refunds 41.15 D 221935 CK 10/28/2009 LIN031 LINCK -NINA 91.50 073040 VO 22210 Customer Refunds 91.50 D Date: Wednesday, November 04, 20 > East Valley Water District Pa " >e: 5 of 1? Time: 02.41 on n E'v "dJD Crtock Resister - Standard Report: APCHK.rpt User. KATHY Company: EVWD Check Nbr Tvpe Date id Name ProiectiD Proiect Description Discount OriouocArnt DrCr 221936 CK lU /225/2009 MVIA0002 MVIACS SPRING SHOP 33i.v6 073591 VO 71725 Vehicle Repairs /Maintenance 331.86 D 221937 CK 10/2812009 MAL027 MALDONADO- MARTHA 31.04 073174 VO 22210 Customer Refunds 31.04 D 221938 CK 10/28/2009 MAT012 MATICH CORP 889.74 073538 VO 61000 Materials & Supplies -Oper. 889.74 D 221939 CK 10/28/2009 MIL001 MILOBEDZKI -JACEK 800.00 073582 VO 74100 Computer Consultants 800.00 D 221940 CK 10/28/2009 MOR081 SERV- MORTGAGE CONTRACTING 56.60 073163 VO 22210 Customer Refunds 56.60 D 221941 CK 10/28/2009 MUR030 MURRAY - PATRICIA 82.15 073164 VO 22210 Customer Refunds 82.15 D 221942 CK 10128/2009 PAS010 PASTOR -EVA 14.17 073032 VO 22210 Customer Refunds 14.17 D 221943 CK 10/28/2009 PER088 PEREZ- ESTELLA 29.80 072950 VO 22210 Customer Refunds 29.80 D 221944 CK 10/28/2009 QIA001 QIAN -ZHOU 66.61 073165 VO 22210 Customer Refunds 62.19 D 073166 VO 22210 Customer Refunds 4.42 D 221945 CK 10/28/2009 RAM089 RAMIREZ- JACQUELINE 39.69 073108 VO 22210 Customer Refunds 39.69 D 221946 CK 10/28/2009 REA017 ASSETS -REAL PROPERTY 59.23 073466 VO 22210 Customer Refunds 59.23 D 221947 CK 10/28/2009 REE017 RELATION, LLC -REEB GOVERNMENT 6,000.00 073564 VO 74210 Legislative Consultants 6,000.00 D 221948 CK 10/28/2009 RRM001 MUNICIPAL SERV -R & R 760.00 073592 VO 62000 Maintenance 760.00 D 221949 CK 10128/2009 SAN006 SAN BERNARDINO VALLEY MUNI 35,000.00 073573 VO 61030 Purchased Water 35,000.00 D 22195D CK 10128/2009 SAN007 SAN BDNO PUBLIC EMPLOYEES ASSN 462.50 Date: Wednesday, November 04, 20 East Valley Water District Page: 6 of 13 Time: 02:41 PM EVWD Check Register - Standard Report: APCHK.rpt User: KATHY Company: EVWD Check Nbr Type Date Id Name ProiectlD Project Description Discount OrigDocAmt DrCr 073560 VO 23170 Union Dues 462.50 D 221951 CK 10/28/2009 SCO019 SCOTT -MARIE 2.14 073109 VO 22210 Customer Refunds 2.14 D 221952 CK 10/28/2009 SHE014 SHERIFF'S COURT SERVICES 507.13 073581 VO 23190 Miscellaneous Deductions 507.13 D 221953 CK 1 012 812 009 SIM020 SIMON -KEN 7.85 073173 VO 22210 Customer Refunds 7.85 D 221954 CK 10/28/2009 SUP005 SUPERIOR AUTOMOTIVE WAREHOUSE 801.75 073533 VO 71720 Vehicle Parts /Supply 12.81 D 073534 VO 71720 Vehicle Parts /Supply 158.34 D 073535 VO 71720 Vehicle Parts /Supply 270.67 D 073542 VO 71720 Vehicle Parts /Supply 55.40 D 073593 VO 71720 Vehicle Parts /Supply 143.38 D 073594 VO 71720 Vehicle Parts /Supply 144.64 D 073595 VO 71727 Garage Supplies /Small Tools 16.51 D 221955 CK 10/28/2009 TNG001 AUCTION -TNG 28.10 073110 VO 22210 Customer Refunds 28.10 D 221956 CK 10/28/2009 VAS015 VASQUEZ -KYLE 100.00 073565 VO 77100 Education /Seminars /Confere 30.00 D 073555 VO 77400 Licenses and Certifications 70.00 D 221957 CK 10/2812009 VER004 VERIZON CALIFORNIA 451.43 073574 VO 71015 Telephone 451.43 D 221958 CK 10/28/2009 VUL001 VULCAN MATERIALS COMPANY 787.01 073539 VO 61000 Materials & Supplies -Oper. 384.15 D 073577 VO 61000 Materials & Supplies -Oper. 402.86 D 221959 CK 10/28/2009 WAC001 MORTGAGE- WACHOVIA 58.06 073175 VO 22210 Customer Refunds 58.06 D 221960 CK 1 012 8/2 009 VVES025 WESTCO REALTORS 133.70 073111 VO 22210 Customer Refunds 133.70 D 221962 CK 11/04/2009 AME026 AMERIGAS 29.46 073669 VO 61000 Materials & Supplies -Oper. 29.46 D 221963 CK 11/04/2009 ASS006 ASSOC OF CALIF WATER AGENCIES 18,848.50 073685 1/4 14,420 o.ergi c rg ^S 2,424.2..5 Date: Wednesday, November 04, 20 East Valley Water District Page: 7 of 13 ser.. "� EV WD Check Register - Standard Report: APCHK.rpt User. KATHY KATH Company: EW/p Check Nbr Type Date Id Name Prolect!D Project Description. Discount O(IgDocArnt DrCr 073685 VO 71400 Memberships and Dues 9,424.25 D 221964 CK 1110412009 BAK019 BAKER-LAURA 16.70 073194 VO 22210 Customer Refunds 16.70 D 221965 CK 11/04/2009 BAR074 BARRY'S SECURITY SERVICES, INC 3,170.19 073641 VO 72500 Security Services 1,573.56 D 073642 VO 72500 Security Services 1,596.63 D 221966 CK 11/04/2009 BAT002 BATTEEN -JOHN W 3,765.00 073686 VO 71700 Grounds Maintenance Contr£ 3,765.00 D 221967 CK 11/04/2009 BIL005 GROUP INC -BILL SANTORO 21.05 067983 VO 22210 Customer Refunds 21.05 D 221968 CK 11/04/2009 BRIO09 BRITHINEE ELECTRIC 523.20 073689 VO 62000 Maintenance 523.20 D 221969 CK 11/04/2009 BR0001 BRUNICK, MCELHANEY & BECKETT 6,812.50 073700 VO 11200 Construction in Progress WA002179 GIBSON ENV LITIGATION 306.25 D 073700 VO 11200 Construction in Progress WA002271 NEW DISTRICT OFFICES 1,189.75 D 073700 VO 11200 Construction in Progress WA002374 GIS SYSTEM 376.25 D 073700 VO 72400 Legal Fees 4,940.25 D 221970 CK 11/04/2009 BUR022 BURGESS MOVING & STORAGE 745.74 073633 VO 71910 Outside Storage Rental 745.74 D 221971 CK 11/04/2009 CH1018 CHIEM- JOHNSTON 89.99 073191 VO 22210 Customer Refunds 53.45 D 073459 VO 22210 Customer Refunds 36.54 D 221972 CK 11/04/2009 CHI019 CHIEM -JIMMY 65.00 073248 VO 22210 Customer Refunds 65.00 D 221973 CK 11/04/2009 COB005 COBRA -28 LP 83.37 073249 VO 22210 Customer Refunds 45.48 D 073460 VG 22210 Customer Refunds 37.89 D 221974 CK 11/04/2009 CRE001 CREST CHEVROLET 110.35 073662 VO 71720 Vehicle Parts /Supply 110.35 D 221975 CK 11/04/2009 DAL004 DALTON - PENSRI 156.77 073204 VO 22210 Customer Refunds 76.36 D 073211 VO 22210 Customer Refunds 80.41 D Date: Wednesday, November 04, 20 East Valley Water District Page: 8 of 13 Time: 02:41 PM EVWD Check Register - Standard Report: APCHK.rpt User. KATHY Company: EVWD Check Nbr Type Date Id Name ProiectlD Project Description Discount OrigDocAmt DrCr 221976 CK 11/04/2009 DIE003 DIEHL, EVANS & CO LLP 275.00 073660 VO 77100 Education /Seminars /Confere 275.00 D 221977 CK 11/04/2009 DON001 DONEGAN TREE SERVICE 300.00 073697 VO 71705 Grounds Repairs /Maintenanc 300.00 D 221978 CK 1110412009 EAS013 EAST VALLEY PROPERTY MGMT 105.36 070444 VO 22210 Customer Refunds 75.55 D 073462 VO 22210 Customer Refunds 29.81 D 221979 CK 1110412009 EVE001 EVERSOFT, INC 153.07 073692 VO 61000 Materials & Supplies -Oper. 153.07 D 221980 CK 11/04/2009 FAI002 FAIRVIEW FORD SALES,INC 44.73 073670 VO 71720 Vehicle Parts /Supply 44.73 D 221981 CK 11/04/2009 FAS003 UTILITIES- FAS -AHM 82.98 073239 VO 22210 Customer Refunds 82.98 D 221982 CK 11/04/2009 FAS004 SERVICES -FIELD ASSET 62.97 073463 VO 22210 Customer Refunds 62.97 D 221983 CK 11/04/2009 FAV004 FAVELA- JEANETTE 12.00 073105 VO 22210 Customer Refunds 12.00 D 221984 CK 11/04/2009 FLE011 FLEET SERVICES INC 7.78 073671 VO 71720 Vehicle Parts /Supply 7.78 D 221985 CK 11/04/2009 GAR117 GARCIA- PHYLLIS R 20.42 073197 VO 22210 Customer Refunds 20.42 D 221986 CK 11104/2009 GAR118 JUAREZCONSTRUCTION- GARCIA 1,638.76 073240 VO 22210 Customer Refunds 1,638.76 D 221987 CK 11/04/2009 GDM001 GDMS 100.00 073602 VO 71560 Computer System MaintCont 100.00 D 221988 CK 11/04/2009 GEN007 NAPAAUTOPARTS 231.65 073663 VO 71720 Vehicle Parts /Supply -1.47 73.73 D 073672 VO 71727 Garage Supplies /Small Tools -3.25 162.64 D 221989 CK 11/04/2009 GRA052 FINANCIAL CORP- GRASON 83.24 073207 VO 22210 Customer Refunds 83.24 D 221990 CK 11/04/2009 GUT039 GUTIERREZ -MARIO 71.79 �I ;, Date: vveuiic3u'ey, iJG'vZritbBi 04, 20 Page: 5 of 13 Time: 02:41 PM East Valley Water District Report: APCHK.rpt E VnwVDD check Resister - Standard User. KATHY Company: EVWD Check Nhr Type Date id Name ProjectlD Proiect Description Discount Oriel DocAmt DrCr 073195 VO 22210 Customer Refunds 71.70 D 221991 CK 11/04/2009 HAA001 HAAKER EQUIPMENT COMPANY 1.079.59 073673 VO 71720 Vehicle Parts /Supply 1,079.59 D 221992 CK 11/04/2009 HAN035 HANCOCK -MARVA 25.75 073205 VO 22210 Customer Refunds 25.75 D 221993 CK 11/04/2009 HAY016 HAYWOOD- CLARENCE 2.82 073192 VO 22210 Customer Refunds 2.82 D 221994 CK 11/04/2009 HIW001 HI WAY SAFETY 429.56 073674 VO 71755 Equipment Repairs /Maintena 429.56 D 221995 CK 11/04/2009 HUB001 HUB CONSTRUCTION SPECIALTIES 607.83 073608 VO 61000 Materials & Supplies -Oper. 500.91 D 073609 VO 79100 Safety Equipment 106.92 D 221996 CK 11/04/2009 HUY006 HUYNH -TRANG 18.83 073220 VO 22210 Customer Refunds 18.83 D 221997 CK 11/04/2009 HYD001 HYDRO -SCAPE PROD. INC. 123.77 073675 VO 71705 Grounds Repairs /Maintenanc -2.17 108.26 D 073676 VO 71705 Grounds Repairs /Maintenanc -0.36 18.04 D 221998 CK 11/04/2009 ICW001 I.C.W.A. 125.00 073605 VO 71105 Meals, Lodging, Travel 125.00 D 221999 CK 11/04/2009 INL005 INLAND WATER WORKS SUPPLY CO 937.35 073610 VO 61000 Materials & Supplies -Oper. -0.16 8.18 D 073611 VO 14310 Inventory- Constr. Materials -18.97 948.30 D 222000 CK 11/04/2009 INT005 INTERSTATE BATTERY 385.54 073664 VO 71720 Vehicle Parts /Supply 82.78 D 073677 VO 71755 Equipment Repairs /Maintena 95.31 D 073688 VO 61000 Materials & Supplies -Oper. 207.45 D 222001 CK 11/04/2009 IZQ001 IZQUIERDO -ALEZ 43.77 073179 VO 22210 Customer Refunds 43.77 D 222002 CK 11/0412009 JOH001 JOHNSON MACHINERY CO 40.00 073630 VO 71755 Equipment Repairs /Maintena 40.00 D 222003 CK 11/04/2009 JOH074 JOHNSON -RANDY 174.27 073251 VO 22210 Customer Refunds 174.27 D Date: Wednesday, November 04, 20 Time: 02:41 PM User. KATHY East Valley Water District EVWD Check Register - Standard Check Nbr Type Date Id Name ProiectlD Project Description Discount 222004 CK 11/04/2009 JUA013 JUAREZ- IRINEO 073241 VO 22210 Customer Refunds 222005 CK 11/04/2009 KIN002 KING -ED 073693 VO 77400 Licenses and Certifications 222006 CK 11/04/2009 KIR010 KIRCHNAVY- JANINE 073196 VO 22210 Customer Refunds 222007 CK 11/04/2009 KN0002 KNUDSEN -JAMES 073202 VO 22210 Customer Refunds 222008 CK 11/04/2009 LAW003 LAWSON PRODUCTSJNC 073631 VO 71727 Garage Supplies /Small Tools -1.45 222009 CK 11/04/2009 LES002 LESLIE'S POOL SUPPLIES, INC 073665 VO 65100 Treatment Chemicals 073690 VO 65100 Treatment Chemicals 222010 CK 11/04/2009 MACO20 MACIAS- VICTOR 073691 VO 77100 Education /Seminars /Confere 222011 CK 11/0412009 MAR127 MARABLE -MIKE 073208 VO 22210 Customer Refunds 222012 CK 1110412009 MAR168 MARIN-ELVIA 073252 VO 22210 Customer Refunds 222013 CK 11/04/2009 MAT012 MATICH CORP 073612 VO 61000 Materials & Supplies -Oper. 222014 CK 11/0412009 MET002 METROPOLITAN LIFE INS CO 073634 VO 23130 Life Insurance -Met Life 073634 VO 76500 Health /Dental Insurance 222015 CK 11/04/2009 MIC015 MICHALAK- MICHAEL 073206 VO 22210 Customer Refunds 222016 CK 11/04/2009 MIC016 MICHAEL -JERRY W 073466 VO 22210 Customer Refunds 222017 CK 11/04/2009 MIL001 MILOBEDZKI -JACEK 073694 VO 74100 Computer Consultants Page: 10 of 13 Report: APCHK.rpt Company: EVWD OrioDocAmt DrCr 4.83 4.83 D 105.00 105.00 D 20.52 20.52 D 49.71 49.71 D 169.05 170.50 D 182.01 99.28 D 82.73 D 100.00 100.00 D 64.28 64.28 D 44.99 44.99 D 869.38 869.38 D 432.75 408.93 D 23.82 D 7.32 7.32 D 2.28 2.28 D 800.00 800.00 D Oa.a: Wcdnesda', November 04, 20 Paae: 11 of 13 ' East Valley Water District Time: 02:41 PM idoorn Report: APCHK.r t . Check Register = etandard P P User: KATHY Company: EVWD Check Nbr T Yoe Date id Name ProjectiD Proiect Descriotion 222018 CK 11/04/2009 M00031 MOORE -WAYNE 073212 rn vv 2221v 'v "stOm cr Rc Un u 222019 CK 11/04/2009 MORD81 SERV- MORTGAGE CONTRACTING 073180 VO 22210 Customer Refunds 222020 CK 11/0412009 NEW016 NEWE -JOHN R 073253 VO 22210 Customer Refunds 222021 CK 11/04/2009 OCH004 ELISEOOCHOA 073695 VO 71105 Meals, Lodging, Travel 222022 CK 11/04/2009 OLI001 OLIVE- KENNETH 073636 AD 76500 Health /Dental Insurance 073635 VO 76600 OPEB - Retiree Medical 222023 CK 11/04/2009 PAT029 PATTERSON -LINDA 073243 VO 22210 Customer Refunds 073244 VO 22210 Customer Refunds 222024 CK 11/04/2009 PH0001 PHOENIX HOME LIFE 073637 VO 23132 Life Insurance - Phoenix Hm L 222025 CK 11/0412009 PLU002 PLUS 1 PERFORMANCE 073678 VO 71720 Vehicle Parts /Supply 073679 VO 71727 Garage Supplies /Small Tools 222026 CK 11/04/2009 REA018 SOLUTIONS -REAL HOME 073219 VO 22210 Customer Refunds 222027 CK 11/04/2009 RH0005 RHODES- MATTHEW 073203 VO 22210 Customer Refunds 073469 VO 22210 Customer Refunds 222028 CK 11/04/2009 ROG001 ROGERS ANDERSON MALODY & SCOTT 073606 VO 73100 Audit/Accounting Fees 222029 CK 11/04/2009 SAF001 SAFETY KLEEN ACCOUNTS PAYABLE 073681 VO 77550 Regulatory Compliance 222030 CK 11/04/2009 SAFVV3 SAF T -FLC 073680 VO 61000 Materials & Supplies -Oper. 222031 CK 11/04/2009 SAF005 COMPANY- SAFETY COMPLIANCE 07360" VC) - z.t.flfl ^�a "ey f .onsu'`an':s n.:..n..., n....� n.r. DISCOUnt vnyt.+wnim v�vi 45.78 AC; 7R D 44.42 44.42 D 71.50 71.50 D 283.93 - 116.07 C 400.00 D 45.93 43.26 D 2.67 D 121.56 121.56 D 992.92 293.64 D 699.28 D 48.35 48.35 D 67.96 28.72 D 39.24 D 16,585.00 16,585.00 D 637.49 637.49 D d 91d,21 4,214.21 D 250.00 2cn nn Date: Wednesday, November 04, 20 East Valley Water District Page: 12 of 13 Time: 02:41 PM EVWD Check Register - Standard Report: APCHK.rpt User: KATHY Company: EVWD Check Nbr Type Date Id Name ProiectlD Proiect Description Discount OrigDocAmt DrCr 222032 CK 11/04/2009 SAN004 SAN BERNARDINO -CITY OF 519,403.37 0731 D2 VO 65000 Contracted Treatment 519,403.37 D 222033 CK 11/04/2009 SAN013 SANTINI -STEVE 400.00 073638 VO 76600 OPEB - Retiree Medical 400.00 D 222034 CK 11/04/2009 SAN234 SANDOVAL- CAESER 57.64 073254 VO 22210 Customer Refunds 57.64 D 222035 CK 11/04/2009 SCO021 SCOTT - PATRICIA 13.97 073181 VO 22210 Customer Refunds 13.97 D 222036 CK 11/04/2009 SEGO06 SEGURA -ISELA 43.15 073210 VO 22210 Customer Refunds 43.15 D 222037 CK 11/04/2009 S00014 UNDERGROUND CONTRACT -SO CAL 1,564.51 073245 VO 22210 Customer Refunds 1,564.51 D 222038 CK 11/04/2009 STE062 STEVENSON- ROBERT D 47.56 073193 VO 22210 Customer Refunds 47.56 D 222039 CK 11/04/2009 SUP005 SUPERIOR AUTOMOTIVE WAREHOUSE 81.15 073632 VO 71720 Vehicle Parts /Supply 28.60 D 073666 VO 71720 Vehicle Parts /Supply 43.45 D 073682 VO 71755 Equipment Repairs /Maintena 9.10 D 222040 CK 11/04/2009 SWA008 SWANSON -SCOTT 2.65 073182 VO 22210 Customer Refunds 2.65 D 222041 CK 11/04/2009 SYS002 SYSTEMS SOURCE, INC. 926.39 073687 VO 71552 Office Equipment Rental 926.39 D 222042 CK 11104/2009 TEL009 TELE - WORKS, INC 7,830.00 073604 VO 71560 Computer System MaintCont 7,830.00 D 222043 CK 11/04/2009 TOP001 TOP PRODUCERS REALTY & RED 56.32 073209 VO 22210 Customer Refunds 56.32 D 222044 CK 11/04/2009 TRA058 TRAN -QUE 76.10 073183 VO 22210 Customer Refunds 76.10 D 222045 CK 11/04/2009 UNI002 UNITED PARCEL SERVICE 22.82 073701 VO 71505 Postage 22.82 D Date: Wednesday, November 04, 20 E East Valley Water District P Page 13 Hor 13 Time: 02:41 PM . ..... L_ r . .__&__� R Report: APCHK.rpt User KATHY C Company: EVWD Check Nbr T TY9 Subieet to ADDroval EAST VALLEY WATER DISTRICT September 24, 2009 PUBLIC OUTREACH COMMITTEE MEETING MINUTES The meeting was called to order at 9:01 a.m. by President Wilson. Mr. Fites led the flag salute. PRESENT: Directors: Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager, Justine Hendricksen, Administrative Manager, Cecilia Contreras, Administrative Office Specialist; Eliseo Ochoa, Associate Engineer, William Fites, Information Systems Coordinator, Jim Browning, IS Coordinator, Brian Tompkins, Chief Financial Officer GUEST (S): Jo McAndrews (McAndrews & Boyd); Michael Perez; Doug DuBois PUBLIC; PARTICIPATION There being no verbal or written comments the public participation section was closed. Ms Hendricksen stated that item numbers 13 and 14 need to be pulled from the agenda and transferred to the Legislative Committee for discussion. REVIEW AND ACCEPT THE MINUTES FOR AUGUST 20, 2009 Director Sturgeon and Vice President Wilson accepted the minutes for August 20, 2009. DISCUSSION REGARDING ACWA'S "WATER FOR TOMORROW" PUBLICATION Director Sturgeon expressed an interest in distributing the magazine to the District customers; he would like to know if the District's logo could be added to the publication; that it could be distributed at District events. Ms McAndrews stated that ACWA would be able to add the District logo on the back of the magazine. (Minutes 9/24/09) cmc 1 The General Manager stated that the cost would be high if we were to mail to the customers; that the District could distribute the publication at events that we participate in and in the Customer Service lobby; that this magazine could take the place of the current Pipeline Newsletter. DISCUSSION REGARDING THE DISTRICTS PHONE SYSTEM Director Sturgeon asked how the phone system changes were coming along; that he would like to know if a customer is on hold for customer service, is there a operator explaining how long the hold time is or the number they are in line; that if the District has emergency lines that are not connected to the current phone system. Mr. Fites explained that there were quite a few problems in the beginning of the transition and that they have been worked out now; that he is currently working on adding more lines for voicemails; that he is speaking with Rimrock about the holding message that is played while waiting for customer service; that he will look into being able to reroute the call system in the event of an emergency. DISCUSSION REGARDING THE DISTRICTS WEBSITE Mr. Tompkins stated that an outside consultant could be used to help maintain the website; that for small changes Mr. Browning and Mr. Fites are able to do in house; that Mr. Browning will look into being able to add video clips on the website. Director Sturgeon inquired about being able to have a secure log in on the website for Board Members to access; he also asked about having different web addresses. Mr. Browning stated that he would look into Director Sturgeon's request. DISCUSSION REGARDING TEST PUMPING AT DISTRICT FACILITIES Director Sturgeon asked if EVWD's staff have been trained on how to handle questions from the press. The General Manager stated that there is currently no policy in place but will explain to staff that if an employee is approached by the press, they need to contact the Administration Department. DISUSSION REGARDING "SPLASHTASTIC" BY KHEVIN BARNES Ms McAndrews explained that "Splashtastic" is a puppet show put on by Khevin Barnes at local schools to discuss water issues and conservation; that she would look into the cost of the program and will bring information to the next meeting. DISCUSSION REGARDING AWWA'S BILL STUFFERS (Minutes 9/24/09) cmc 2 Ms Me Andrews stated that AWWA would customize a bill stuffer for the District. The General Manager inquired about the frequency of including the bill stuffers. Ms Hendricksen stated that she receives several requests from different agencies. This item is to be brought back to the next agenda. DISCUSSION REGARDING DISTRICT JACKETS Mr. Tompkins stated that through the Districts current uniform supplier, jackets could be rented for the field employees for a minimal amount. Ms Hendricksen asked about jackets for office employees who attend functions on behalf of the District. President Wilson stated that he agreed with Ms Hendricksen and if it would be possible to rent those jackets also. Mr. Tompkins stated that he would move forward with renting the jackets for the field employees and would look into the cost of purchasing jackets for office employees. DISCUSSION REGARDING SCHOOL CONSERVATION PROGRAMS Ms McAndrews stated that she spoke with two local elementary schools regarding conservation gardens; that both schools are interested in the program; that she was able to get information from local landscapers and Toro is also interested in participating in the program. Director Sturgeon asked if there would be signs that have the Districts name showing sponsorships. President. Wilson stated that he is happy with the progress with this potential program. Ms McAndrews stated that there would be signs representing any sponsors that participate; that she would also have the Highland Community News involved. DISCUSSION REGARDING NEIGHBORHOOD LANDSCAPE PROGRAM Ms Me Andrews met with the field employees and explained the program; that if they see any residential homes or businesses with California friendly landscaping to forward the information to their supervisors. Director Sturgeon asked if Ms McAndrews could write a page on what the program is about and what is being looked at. (Minutes 9/24/09) eme 3 DISCUSSION REGARDING THE "WATER SAVER HERO" PROGRAM Ms McAndrews stated that she would like to be able to have a link on the Districts website to discuss water conservation; that the link would be information on how to save water with landscaping and irrigation systems The General Manager asked Ms McAndrews to put information together with pricing and bring it to the next meeting. ADJOURN The meeting was adjourned at 10:32 a.m. until the next scheduled Meeting. Robert E. Martin, Secretary (Minutes 9/24/09) cmc 4 st Valley a9 d t1flovater District Board (Memorandum No. B -03 -2009 Date: November 6, 2009 From: Robert E. Martin, General Manager/ ` J Subject: Consulting Agreement with Dr. Bill Mathis Recommendation: The Board authorize Dr. Mathis to begin implementing the attached scope of services. Background: During our last Board meeting, I reported that an Ad Hoc Committee of the Board had met with Dr. Bill Mathis and myself to discuss the opportunities we have to develop a series of Best Practices for the East Valley Water District. We had a detailed discussion with Dr. Mathis regarding the types of services he offers for public agencies such as ours. The Committee requested that he prepare a proposal of his professional services for the full Board to consider. The proposal includes a comprehensive evaluation of the General Manager, a baseline measurement of the EVWD Culture, a team building and strategic planning session and the development of a Board of Director's Norms and Guidelines document. His suggestion to the Committee was to schedule these tasks for completion by June 30, 2010. Dr. Mathis' fee for these services would be $37,500. 1 have had extensive discussions with other General Managers whose agencies have employed Dr. Mathis for similar services. They have been extremely satisfied with his work and the improvements they have seen in their own agencies. Although this type of consulting contract was not budgeted for this fiscal year, we could include it when we conduct our mid -year budget review. Fiscal Impact: $37,500 � o Mathis Consulting Group A Mathis Company November 3, 2009 TO: Robert Martin, General Manager East Valley Water District FROM: Dr. Bill Mathis Mathis Consulting Group BE: Consulting Services to EV4VD Thank you for the opportunity to meet with your two directors to explain and discuss options for building Best Practices into the EVWD organization. Your Directors are very common -sense and down to earth. My recommendations include the following four (4) major initiatives to be completed by June 2010: I,. Board Evaluation of the General Manager Cost $8,000 This process will prepare the Board for strategic planning, General Manager's goals, and set decision timelines for the immediate future. As outlined and discussed at the Best Utility Director's conference, the facilitated GM evaluation is the key Best Practice for any elected Board. This process opens the pathway to strategic planning, goals for the GM and broad goals (published) for the Board. AWWA and CSDA endorse this process as vital to high performance Boards. Steps in the Process would include: A. General Manager will provide self evaluation, last year's accomplishments, and recommended goals for the Board 2009 -10; also will provide General Manager contract recommendations. B. General Manager will send out accomplishments and recommend goals to Board members one week prior to the individual one -on -one meetings with Dr. Bill. GM will ask Board members to be thinking of their goal /District priorities in this difficult economic climate. Dr. Bill will mail previously agreed upon form to them a week prior to meeting with them individually. No writing is required of Board members. C. Dr. Bill's office will form an evaluation book for discussion a week later to meet and discuss the Board's combined evaluation data; and then invite the General Manager into the room for his evaluation and goal discussion and to determine whether there is a contract modification. 3435 Valle Verde Drive, Napa, CA 94558; Office (707) 252 - 2151 - Fax (707) 252 -1349 www.MathisGrouo.net - Dr.3illolylathisGroup.net East Valley Water District - Proposalfor Consulting Services I1. Provide a baseline measurement of the EVWD Culture Cost: $5,000 The Board will work with Dr. Mathis in using the Organizational Culture Inventory to set future expectations and goals for the EVWD Team. The organization will do the OCI in declaring what the current reality happens to be. The gap between the Board's ideal culture and the Staff s current reality will provide the stage for team building and goal setting as the next stage of Best Board Practices. I1.1. Team Building and Strategic Planning Session Cost $12.000 This activity represents the Board producing a complete Annual Planning document and discussion of key issues and solutions to the most important challenges to the District. It will involve individual meetings with Consultant and two workshop sessions to complete this most important document. It will also produce the General Manager's personal and professional goals for the organization. Consultant will provide scribe and final product in the form of a publishable set of EVWD's goals for constituents. This active program will be helpful for staff direction and will align the Board of Directors and staff as an effective team. Pd. Board of Director's Norms & Guidelines Cost: $12.500 This document provides the Board with a set of guidelines and agreements that govern their roles, responsibilities and expectations of each other. Further, this document will outline expectations and the relationship with the Board's ability at decision- making and interpersonal calm. This document leaves a legacy for future Boards. It also ensures that the Board of Directors are on the same page in roles and responsibilities in the very beginning of all transactions and prevents dysfunctionality. Acth ities include consulting and researching best practices from other well -run agencies and integrating EVWD's best customs into this set of agreements. Consultant will generate a draft for the Board and General Manager. It will usually require two (2) short sessions to come to agreement if past experience is any guide. I recommend we complete Activity #4 as soon as possible. Dr. Bill Mathis Robert Martin, General Manager Dr. William Mathis Eastern Valley Water District Mathis Group 3435 Valle Verde Drive, Napa, CA 94558; Office (707) 252 -2151 ^ Fax (707) 252 -1349 www.Math!sGrouo.net - Dr.BillPlYlathisGroun.net East Valley Water District Balance Sheet - Unaudited September 30, 2009 ASSETS UTILITY PLANT - at cost: Utility Plant in Service - water department $116,271,077 Utility Plant in Service - sewer department 26,780,326 143,051,403 Less: Accumulated Depreciation (45,532,361) 9. 7,519,034 Construction in Progress 16,596,441) 114,115,483 RESTRICTED ASSETS: Emergency Reserve 2,192,925 COP Debt Service Funds - Trust Accts 1,252,120 Construction Funds _ 616,95() 4,061,9915 CURRENT ASSETS: Cash and Investments 9,333,769 Less: Restricted Cash and Investments 4,061,995 5,271,774 Accounts Receivable (net of allowance) 1,810,963 Other Receivables (net of allowance) 417,863 Grants Receivable 384,601) Inventory 1,118,331) Prepaid Expenses 199,473 9,203,003 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 3,050 Deferred financing charges 176,61)3 179,668 TOTAL ASSETS 1272560,149 Balance Sheet Page 1 East Valley Water District Balance Sheet - Unaudited September 30, 2009 LIABILITIES AND EQUITY LONG.-TERM DEBT: Certificates of Participation due after one year $5,971,985 Installiment Payment Obligations 12,977,382 DVVR Loan 138,62 :3 Less: (Deferred amount on refunding of COPs (255,67 18,832,313 CURRIENT LIABILITIES: Accounts payable 1,549,87:3 Accrued payroll and benefits 962,619 Customer service deposits 1,576,195 Construction deposits 158,795 Accrued interest payable 34,45.1 Long Term Debt - amounts due within one year _1,982,923 6,264,856 TOTAL LIABILITIES 25,097,169 EQUITY: Contributed Capital: Invested in Utility Plant 39,100,916 Other Contributed Capital 3,695,064 Retained Earnings: Reserved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for unemployment Insurance 16,450 Unreserved 54,689,76.7 Net Income for current year 2,784,308 TOTAL EQUITY 102,462,980 TOTAL LIABILITIES AND EQUITY 127,560,149 Balance Sheet Page 2 EAST VALLEY WATER DISTRICT Statement of Revenues and Expenditures - unaudited September 30, 2009 September YTD Annual Actual Budget Variance Actual Budtlet Variance r+�,dger OPERATING REVENUES 11,816 13,000 (1,184) 32,294 39,000 (6,706) 148,000 Water Sales 1,416,700 1,524,200 (107,500) 4,268,630 4,522,000 (253,370) 12,597,000 Water Meter Charge 268,627 268,130 497 804,106 804,400 (294) 3,217,600 Sewer Collection System Charges 316,811 336,000 (19,189) 948,112 993,000 (44,888) 3,665,000 Sewer Treatment Charges 519,403 543,000 (23,597) 1,554,288 1,594,900 (40,612) 5,757,900 Service Initiation / Installation Chrgs 13,755 8,340 5,415 33,775 25,020 8,755 100,000 Collection Charges 18,986 16,650 2,336 51,497 50,000 1,497 200,000 Permits & Inspection Charges 0 170 (170) 0 500 (500) 2,000 Total Source Of Supply 2,554,282 2,696,490 (142,208) 7,660,408 7,989,820 (329,412) 25,539,500 OPERATING EXPENSES Source Of Supply Supervision and Labor 11,816 13,000 (1,184) 32,294 39,000 (6,706) 148,000 Overtime Labor 0 750 (750) 394 2,250 (1,856) 9,000 Materials & Supplies 0 0 0 109 0 109 0 Purchased Water 0 0 0 85 0 85 125,000 Groundwater charge 0 0 0 0 0 0 163,000 North Fork/City Creek - Assesment 0 0 0 0 0 0 60,000 Maintenance 1,148 1,250 (102) 700 3,750 (3,050) 15,000 Water testing 0 12,500 (12,500) 26,261 37,500 (11,239) 150,000 Total Source Of Supply 12,964 27,500 (14,536) 59,843 82,500 (22,657) 670,000 Pumping Supervision and Labor 37,097 45,775 (8,678) 95,811 137,325 (41,514) 549,300 Overtime Labor 6,648 5,800 848 15,402 17,400 (1,998) 65,000 Materials & Supplies 4,484 6,000 (1,516) 8,685 18,000 (9,315) 65,000 Maintenance 3,909 29,000 (25,091) 22,184 87,000 (64,816) 340,000 Fuel and Power 248,623 255,000 (6,377) 755,876 720,000 35,876 2,100,000 Treatment Chemicals 21,563 12,500 9,063 48,677 37,500 11,177 150,000 CIP Labor Credit (4,312) (4,000) (312) (10,052) (12,000) 1,948 (48,000) Total Pumping 318,012 350,075 (32,063) 936,583 1,005,225 (68,642) 3,221,300 Water Treatment Supervision and Labor 8,952 13,900 (4,948) 23,357 41,700 (18,343) 166,700 Overtime Labor 2,377 2,100 277 7,430 6,300 1,130 25,000 Materials & Supplies 147 1,830 (1,683) 4,493 5,500 (1,007) 22,000 Maintenance 439 4,590 (4,151) 15,808 13,770 2,038 55,000 Fuel and Power 14,945 15,000 (55) 44,591 45,000 (409) 145,000 Contracted Treatment 60,768 117,250 (56,482) 178,704 351,750 (173,046) 1,407,000 Treatment Chemicals 8,088 3,400 4,688 16,325 10,200 6,125 40,000 CIP Labor Credit (205) 0 (205) (361) 0 (361) 0 Total Water Treatment 95,511 158,070 (62,559) 290,347 474,220 (183,873) 1,860,700 Revenue/Expense Stmt Page 1 EAST VALLEY WATER DISTRICT R eCR itrit 3 iL i rti - 9aitlteb September 30, 2009 September YTD Annual Actual Budget Variance Actual Budget Variance Budget Wasteule0er Treatr rent Contracted Treatment 519,403 543,000 (23,597) 1,554,288 1,594,900 (40,612) 5,757,900 Trans & Distribution Supervision and Labor 76,914 80,225 (3,311) 192,617 240,675 (48,058) 953,100 Overtime Labor 2,783 9,200 (6,417) 10,877 27,700 (16,823) 110,000 Materials & Supplies 18,207 17,000 1,207 73,585 52,000 21,585 200,000 Maintenance 14,851 31,500 (16,649) 69,471 95,500 (26,029) 380,000 CIP Labor Credit (3,420) (3,750) 330 (16,403) (7,500) (8,903) (90,000) Total Trans & Distribution 109,335 134,175 (24,840) 330,147 408,375 (78,228) 1,553,100 Wastewater Collection Supervision and Labor 19,082 22,750 (3,668) 50,963 68,300 (17,337) 273,100 Overtime Labor 68 1,250 (1,182) 235 3,750 (3,515) 15,000 Materials & Supplies 2,363 6,250 (3,887) 23,432 18,750 4,682 75,000 Maintenance 3,757 13,400 (9,643) 18,278 40,000 (21,722) 160,000 CIP Labor Credit 0 (3,750) 3,750 0 (7,250) 7,250 (65,000) Total Wastewater Collection 25,270 39,900 (14,630) 92,908 123,550 (30,642) 458,100 Customer Accounts Supervision and Labor 41,919 52,250 (10,331) 109,880 156,750 (46,870) 627,000 Overtime Labor 5,049 2,080 2,969 12,150 6,250 5,900 25,000 Postage - Billing 9,394 9,580 (186) 28,176 28,750 (574) 115,000 Contract Services - Billing 4,638 4,170 468 13,955 12,500 1,455 50,000 Contract Svcs - Pmt Processing 7,798 7,750 48 22,731 23,250 (519) 93,000 Credit Checks / Collections 78 84 (6) 234 250 (16) 1,000 Cash Short / Bad Debts (1) 292 (293) 39 876 (837) 3,500 Materials & Supplies 0 670 (670) 0 2,000 (2,000) 8,000 CIP Labor Credit 0 0 0 (516) 0 (516) 0 Total Customer Accounts 68,875 76,876 (8,001) 186,649 230,626 (43,977) 922,500 Revenue/Expense Stmt Page 2 EAST VALLEY WATER DISTRICT StatSment JI hevellues and Expenditures -Unaudited September 30, 2009 September YTD Annual Actual Budget Varance Actual Budget Variance Budget General & Administrative Supervision and Labor 170,262 174,770 (4,508) 431,338 524,330 (92,992) 2,097,300 Overtime Labor 1,542 4,250 (2,708) 3,314 12,750 (9,436) 51,000 Employee Benefits 149,657 175,340 (25,683) 417,056 526,100 (109,044) 2,104,380 CIP Labor Credit (12,477) (27,125) 14,648 (35,654) (81,375) 45,721 (325,500) Workers Compensation 0 13,595 (13,595) 48,646 49,740 (1,094) 199,020 Utilities & Telephone 12,662 10,801 1,861 33,499 32,495 1,004 130,000 Dues & Subscriptions 5,273 10,090 (4,817) 65,306 30,260 35,046 121,000 Office Supplies & Expenses 9,517 8,039 1,478 25,948 24,105 1,843 96,000 Postage 230 2,510 (2,280) 700 7,500 (6,800) 30,000 Office Equipment 91588 11,483 (1,895) 30,862 34,500 (3,638) 138,000 General Plant Maintenance 18,600 17,009 1,591 49,110 51,000 (1,890) 204,000 Vehicle Maint /Fuel 25,959 28,496 (2,537) 74,254 85,500 (11,246) 340,000 Facilities Lease 12,552 12,500 52 53,018 37,500 15,518 150,000 Contractual Services 36,153 52,600 (16,447) 132,664 157,800 (25,136) 664,000 General insurance 20,905 22,000 (1,095) 63,885 67,000 (3,115) 265,000 Education /Seminars/Conferences 1,519 3,480 (1,961) 3,916 9,730 (5,814) 45,000 Meals, Lodging, & Travel 2,086 3,710 (1,624) 5,784 11,230 (5,446) 45,000 Employee Programs 1,324 663 661 1,662 2,000 (338) 24,000 Licenses & Certifications 182 170 12 520 725 (205) 4,900 Regulatory Fees & Compliance 10,495 8,337 2,158 2,944 25,000 (22,056) 100,000 Public Education /Outreach 175 3,330 (3,155) 175 10,000 (9,825) 40,000 Election Expenses 0 0 0 366 0 366 0 Safety Equip / Emergency Ping 1,851 4,520 (2,669) 8,682 13,635 (4,953) 54,500 Total General & Administrative 478,055 540,568 (62,513) 1,417,995 1,631,525 (213,530) 6,577,600 Total Operating Expenses OPERATING INCOME 1,627,425 1,870,164 (242,739) 926,857 826,326 100,531 4,868,760 5,550,921 (682,161) 2,791,648 2,438,899 352,749 21,021,200 4,518,300 Revenue/Expense Stmt Page 3 EAST VALLEY WATER DISTRICT SL „tement of -.Diev ciuea aiv EnpcnditureS vn8uuiteu September 30, 2009 Debt Service: 1996 COP Principal _ September 0 2001 COP Principal Actual Budget Variance NON-OPERATING ACTIVITY: 0 0 0 Revenues: 0 0 0 Interest Income 11,396 11,700 (304) Other Income 197 3,000 (2,803) Cooperative Agreements 0 30,000 (30,000) Gain on Sale of Fixed Assets 498 0 498 0 12,091 44,700 (32,609) Expenses: 0 Computer Hardware /Software 0 Amortization of COP issue /refund costs 0 Vehicles 0 Debt Service: 1996 COP Principal 0 0 0 2001 COP Principal 0 0 0 Installment Purchase Principal 0 0 0 Interest on LT Debt 0 0 0 0 0 0 CAPITAL EXPENDITURES: CAPITAL OUTLAY /REPLACEMENTS Water Company Stock Purchase 0 0 0 Office Equipment / Furniture 0 0 0 Computer Hardware /Software 0 0 0 Vehicles 0 0 0 General Equipment 0 0 0 Buildings / Land Improvements 8,620 0 8,620 Plant 133 Demolition 0 0 0 CAPITAL PROJECTS - See Summary 40,032 0 40,032 48,652 0 48,652 EXCESS OF REVENUE OVER EXPENDITURES: 890,296 871,026 19,270 Add Back Capital Expenditures & Principal 48,652 0 48,652 NET INCOME 938,948 871,026 67,922 ,W1_1 Actual Budget Variance -- 36,456 18,000 18,456 63,907 9,000 54,907 0 30,000 (30,000) 498 0 498 100,861 57,000 43,861 0 0 295,188 108,199 403,387 1,750 0 16,075 0 4,448 8,620 0 508,591 539,484 0 0 295,188 324,599 619,787 20,000 3,000 28,800 5,000 12,000 12,000 100,000 1.596.500 1,777,300 0 0 0 (216,400) (216,400) (18,250) (3,000) (12,725) (5,000) (7,552) (3,380) (100,000) (1,087,909) (1,237,816) 1,949,638 98,812 1,850,826 834,672 2,072,488 (1,237,816) 2,784,310 2,171,300 613,010 Annual gig Vgef 72,000 36,000 110,000 0 218,000 615,000 750,000 597,250 945,499 2,907,749 20,000 3,000 28,800 5,000 12,000 12,000 100,000 1,596,500 1,777,300 51,251 3,739,550 3,790,801 Revenue/Expense Stmt Page 4 EVWD CAPITAL PROJECTS SUMMARY FISCAL YEAR 2009 -2010 Updated through September 30, 2009 Page 1 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated Through September 2009 Page 2 Prior Current (Memo) . Projects - By Type Years Year 2009 -10 2010 -11 Actual Actual Budget Year Source of Supply Plant 40 - Well Rehab 2,646,546 45,491 50,000 North Fork Canal 4,987,220 - - Plant 151 - 6th Street Well 1,192,032 Plant 150 Wells - Lower Zone Wells (2) Total Source of Supply Projects 8,825,798 45,491 50,000 Treatment Facilities Plant 134 - Upgrade Technology 777,131 268,851 4,186,000 11,165,000 Plant 134 - IDSE 47,527 Plant 150 - LowerZn Perch Treat. PI - Phase 1 1,767,028 2,448 1,200,000 10,950,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - - - Plant 152 - Inter. Zone Perch Treat. Plant 1,147,386 - - Total Treatment Projects 3,739,072 271,299 5,386,000 22,115,000 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station - - 50,000 250,000 Plant 40 - Inter to Upper Zone Transfer - 300,000 300,000 Various Plants - Pump Efficiency Rebuilds - 257,500 - Plant 127 - Lower to Inter Zone Transfer - - 130,000 Plant 12 - Replace Boosters / Well - Plant 134 - Upper to Canal Zone Transfer - Plant 39 - Inter to Upper Zone Transfer - Plant 25 - Inter to Upper Zone Transfer - Plant 143 - Inter to Upper Zone Transfer - - Total Pumping Projects 607,500 T 680,000 Wastewater Collection System Sewer System Studies / Planning 83,815 10,204 70,000 175,000 Sewer Main Lining - - 200,000 200,000 Conejo Main Replacement 84,515 11,119 955,000 - Total Wastewater Collection Projects 1 168,3301 21,3231 1,225,0001 375,000 Page 2 Page 3 2011 -1:? 2012 -13 2013 -14 2014 -15 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 2,692,037 4,987,220 1,192, 032 3,300,000 3,300,000 ..�_� 3,300,000 1 12,171,289 - 12,210,982 47,527 10,150,()00 1,075,000 - 24,544,476 5,050,000 2,850,000 7,900,000 - - - 19,160,000 20,307,386 _15,800,000 3,925,000 - 19,160,000 65,010,371 - - 250,000 - 300,000 170,000 - 300,000 500,000 500,000 1,000,000 520,000 780,000 1,300,000 - - - 2,200,000 2,200,000 - 400,000 400,000 2,900,000 2,900,000 670,000T 780,000 5,500,000 8,650,000 125,000 - - - - 394,019 1100,000 200,000 200,000 200,000 1,000,000 2,000,000 95,634 ;,25,000 _ 200,0001 200,000 1 200,000 1 1,000,000 2,489,653 Page 3 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated Through September 2009 Projects - By Type Prior Current Years Year (Memo) 2009 -10 2010 -11 Actual Actual Budget Year 2 Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 - 451,720 Live Oak Main Replacement 1,454 - 180,000 - Union /Vine Main Replacement 1,625 17,892 370,000 - Harlan Lane Main Replacement 7,957 - 170,000 Cunningham / Hillview / Crest / Bruce - 50,000 450,000 6th St 30" Pipeline - Plant 151 to Plant 40 100,000 3,815,000 6th St 30" Pipeline - PI 40 to PI 143 9th St 12" Pipeline - Del Rosa to Sterling - - - - AMR Meter Replacement Program - 2,807 200,000 300,000 Plant 59 Recoating - 300,000 Plant 143 - 10mg Inter Zone Storage - - - - Relocation of Facilities for Other Agencies 174,143 11,555 175,000 - Eastwood Farms Assessment District 34,894 - 60,000 1,940,000 Total Trans & Distribution Projects 220,073 32,254 1,135,0001 7,426,720 General Projects GIS Implementation 252,309 28,029 230,000 200,000 Headquarters Building 8,889,754 13,222 115,000 - Total General Projects 9,142,063 41,251 345,000 200,000 TOTALCAPl 11i.J1FTF?F OI/E P,i, 'FFTOJECTS =22;093;336 ' 411;619 8-7;4 8,500; ,3A;796;;7?10; Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 1,929,809 66,269 Developer Sewer Facilities (Reimb by Fees) 768,149 328 Water Conf / Solar Challenge 17,200 81 Plant 101 Plant 120 Rehab 8,137 30,294 Regional Treatment Plant 4,578 Demo Del Rosa Headquarters Bldg Seven Oaks Dam SAR Dischar e OTAt 1NFSC hDEVELQPfiR OJECTS", . '. 2,727,8.73,. 96,972 TataF,Gajital PXojects - ". 24823,209` 508;591. 8;748,5 Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CIP Projects Page 4 7,402,750 30,351,720 1,345,750 445,000 8,748,500 30,796,720 _ — �_-ProjebtlOnS . 2011 -12 2012 -13 2013 -14 2014 -15 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 451,720 1,454 19,517 177,957 450,000 1 „150,000 - - 1,300,000 - 1,000,000 5,400,000 5,165,000 7,700,000 .'00,000 - - - 700,000 300,000 602,807 - 300,000 10, 700, 000 10, 700, 000 185,698 - - - 1,974,894 .i 2,350,000 x1,300,000 1,000,000 16,100,000 28,429,047 00,000 200,000 - - 880,338 - 24,600,000 33,502,976 <!00,000 200,000 24,600,000 34,383,314 19;.145002: "° 6;645;000 1',090,000,, '.,i 24,EIGM 450600W 151;13 $;675. 1,996,078 768,477 17,281 38,431 4,578 2;824x'895 ,T9;kt5( 6.;645;000 ;.1,;980,000 .;` 24;80100 45.060000: 58;558;520. 18.950,000 6,375,000 1,780,000 15,990,000 44,060,000 _ 395,000 270,000 200,000 8,810,000 1,000,000 19.345,000 6,645,000 1,980,000 24,800,000 45,060,000 Page 6 EAST VALLEY VVATER DISTRICT BOARD OF DIRECTORS 2009 -2010 OCT NOV DEC JAN FEB MAR APRIL MAY JUNE 21.00 TOTAL REIMS 700.00 0.00 4200.00 142.83 175.00 21.00 3150.00 167.05 3325.00 974.79 4550.00 17.83 TOTAL EXPENSES 700.00 0.00 4200.00 142.83 175.00 21.00 3150.00 167.05 3325.00 974.79 4550.00 17.83 DIRECTOR GOODIN DIRECTOR LEVESQUE DIRECTOR MALMBERG DIRECTOR MORALES DIRECTOR STURGEON PRESIDENT WILSON FEES EXPENSES FEES EXPENSES FEES EXPENSES FEES EXPENSES FEES EXPENSES FEES EXPENSES JULY 525.00 1050.00 17.83 1050.00 17.05 350.00 28.42 1750.00 17.83 AUG 175.00 i400.00 125.00 875.00 i50.00 1.225.00 36.95 1400..^0 SEPT 1750.00 175.00 1225.00 1750.00 909.42 1400.00 OCT NOV DEC JAN FEB MAR APRIL MAY JUNE 21.00 TOTAL REIMS 700.00 0.00 4200.00 142.83 175.00 21.00 3150.00 167.05 3325.00 974.79 4550.00 17.83 TOTAL EXPENSES 700.00 0.00 4200.00 142.83 175.00 21.00 3150.00 167.05 3325.00 974.79 4550.00 17.83 BOARD OF DIRECTOR EXPENSES DRAFT FISCAL YEAR 2009 - 2010 DATE CONFERENCE CARFARE NAME OF MEETING FEES AIRFARE DON GOODIN MILEAGE PARKING LODGING MEALS EDUCATION TOTAL 0.00 0.00 0.00 0.00 0.00 0.00 BOARD OF DIRECTOR EXPENSES DRAFT FISCAI YFAR 2009 - 2010 DATE CONFERENCE CARFARE i`U-ME OF MEETING FEES AIRFARE Lunch w /Bob 7/16/2009 Highland Area Chamber 7/28/2009 5.00 San Brndo Cty Wtr Conf 8/20/2009 125.00 MATT I F \ /FCQI IF MILEAGE PARKING LODGING MEALS EDUCATION MISC 12.83 TOTAL 130.00 0.00 0.00 0.00 12.83 0.00 0 BOARD OF DIRECTOR EXPENSES DRAFT FISCAL YEAR 2009 - 2010 LARRY MALMBERG DATE CONFERENCE CARFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING Registration Special District 10/912009 21.00 MEALS MISC TOTAL 21.00 0.00 0.00 0.00 0.00 BOARD OF DIRECTOR EXPENSES IIRAFT FICf:AI YFAP 2Qno _,)oln 1AheEg hnnoni �0 DATE CONFERENCE CARFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS Lunch w /Bob 7/17/2009 Highland Area Chamber 7/28/2009 Govrnmt Finance Officers Assoc 8/31/2009 r 11 12.05 MISC 150.00 TOTAL 5.00 0.00 0.00 0.00 12.05 150.00 BOARD OF DIRECTOR EXPENSES DRAFT FISCAL YEAR 2009 - 2010 KIP STURGEON DATE CONFERENCE RAILFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC Metrolink 7/1/2009 28.42 Highland Comm News 8/30/2009 36.95 Water Education Foundation 9/15/09- 9/18/09 550.00 179.70 134.37 Public Officials conf 9/25/2009 45.35 TOTAL 550.00 208.12 179.72 0.00 0.00 36.95 BOARD OF DIRECTORS EXPENSES DRAF T FISCAL YEAR 2009 - 2010 GEORGE WILSON DATE CONFERENCE CARFARE MILEAGE NAME OF MEETING FEES AIRFARE PARKING LODGING Lunch w /Bob 7/16/2009 Highland Area Chamber 7/28/2009 5.00 MEALS MISC 12.83 TOTAL 5.00 0.00 0.00 0.00 12.83 0.00 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRE= CTOR:. Matt Le Vesgue MONTH: October 2009 Board Meetings: ;13 27 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 10 -14 SB Chamber Morning Meeting 10 -16 EVWD Meeting with Copeland. Lilburn 10 -21 SB Chamber Morning Meeting 10 -29 SPI Conference Solar.Power conference TOTAL # OF MEETINGS 6 @ $175.00 each $ 1050.00 Travel Expenses: (Details on Director's Signature _ Date of Board Approval 10 -09 EXP $ 85.90 Total Director's Expenses $ Total Director's Meetings & Expenses $ Less any Advance Payments TOTAL DUE DIRECTOR $ 1135.9l_ TRAVEL EXPENSES Lodgings: (Detailed receipts attached ") DATE FUNCTION ATTENDED TOTAL LODGING Personal Auto: (Detailed receipts attached') DATE FUNCTION ATTENDED MILES 10 -26 SPI — Anaheim 138 AMOUNT PARKING FEES $ 10.00 TOTAL FEES $ TOTAL MILES 138 x $.55 per mile $ 75.90 Meals: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached`) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) 10 -09 EXP. EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: MONTH— 2009 Board Meetings: 12113.loq,, lz)17-1109 Conferences and Other Meetings DATE ORGANIZATION bla P-A)Aq :1Jakirks0yu-1; }01• C\1 L,1'� 1 ) 19 !�?q q Sip d:( X7 'PURPOSE EAuCa-ka-K, w e T Total Director's Meetings & Expenses $ 13D9, 7D Director's Signatu�.�D Less any Advance Payments $ Date of Board Approval TOTAL DUE DIRECTOR $_ 1309. 7D 1A �A (2-2S •1-)-C) - ----- TOTAL .#-OF,MEETINGS_ 0$,.1,7-5.,0,0- each ---,$_ Travel Expenses: (Details on Back) $ • 70 Total Director's Expenses $= 130q,70 Total Director's Meetings & Expenses $ 13D9, 7D Director's Signatu�.�D Less any Advance Payments $ Date of Board Approval TOTAL DUE DIRECTOR $_ 1309. 7D TRAVEL EXPENSES Lodgings: (Detai)ed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached *) DATE FUNCTION ATTENDED MILES PARKING FEES i016 a U�� Via- CA&O�_ L&6r& , w $ TOTAL FEES $ TOTAL MILES J 5 x $.55 per mile $ 99-1Z) Meals: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT $ TOTAL MEALS $ Other: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Morales MONTH October 2009 gwoard Meetings: _1:3, 27 Conferences and Other Meetings (DATE ORGANIZATION PURPOSE 1 _ ,_E \NVD__ _Investment Policy Ad Hoc _ 17 ,_Cucamonga Valley_ _Demonstration LEED Building Open _ 19 _ . -EVWD_ _Legislative Committee __26___ ._EVWD__ _Policy Ad Hoc Committee _ 28 _ _EVWD_ _Legislative Committee Travel Expenses: (Details on Director's Signature__ Date of Board Approval %Ikkis ,, EMO Exo Oct 2009.Eoc TOTAL # OF MEETINGS-7_ @ $175.00 each $,1,225.00_ Total Director's Expenses $__1,225.00= Total Director's Meetings & Expenses $__1,225.00_ Less any Advance Payments TOTAL DUE DIRECTOR $__1,225.00_ TRAVEL EXPENSES Lodgings: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached ") DATE FUNCTION ATTENDED MILES PARKING FEES TOTALFEES TOTAL MILES x $.55 per mile Meals: (Detailed receipts attached) -' DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ ' ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) EMD Exo Oct 2009.doc -- EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: MONTH October 2009 Board Meetings: 13 & 27 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 7 ULV E -Mail and Privacy Issues Forum 8 EVWD Meet with General Manager 8 EVWD Meet with Administrative Manager 8 EVWD Legislative Committee 20 EVWD Public Outreach Committee 19 EVWD Legislative Committee 19 EVWD, Meet with:':Gene-ral Manager and EVWD';Customers - 26 EVWD Policy Ad -Hoc Committee TOTAL # OF MEETINGS 7 @ $175.00 each $ 1,225.00 Travel Expenses: (Details on Back) Hotel Room for WEF on 09/15 $ 173.00 Total Director's Expenses $ 1,398.00 Total Director's Meetings & Expenses $ 1,398.00 Director's Signature ^ Less any Advance Payments Date of Board Approval 11/10/09 TOTAL DUE DIRECTOR $ 1,39 8.00 TRAVEL EXPENSES Lodgings: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached *) DATE FUNCTION ATTENDED MILES PARKING FEES TOTALFEES $ TOTAL MILES x $.55 per mile $ Meals: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) DIRECTOR: tV j L S, 0 01) MONTH Dr 7= 2009 Board Meetings: mi1'.3 fnk 7 Conferences and Other Meetings DATE DRGANiZATION— PURPOSE fiadj��> t94e2 w A;- L& Ve�q ve L; 1: .—LAP J-2 TOTAL # OF MEETINGS 9 @ $175.00 each $_ /,A�P 2 Travel Expenses: (Details on Back) $_ -6;,- — Director's Signature t7 Date of Board Approval Directors Fees 0 W Expense RftortCIOC Total Director's Expenses $ Total Directors Meetings & Expenses $ 1W Less any Advance Payments $_ &- TOTAL DUE DIRECTOR $_ / Ve' Lodoings: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT Personal Auto: (Detailed receipts attached`) DATE FUNCTION ATTENDED MILES TOTAL MILES Meals: (Detailed receipts attached *) DATE FUNCTION ATTENDED TOTAL LODGING $ PARKING FEES TOTAL FEES $ _ x $.55 per mile $ AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT $ TOTAL OTHER $ * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) Directors Fans and Exoe� ReMtl WORKING LEAN REPOR T OCTOBER 2009 REPORT DATE MkPpE6;1—,�,REET4t CROSS ST '':.MAIN L`SERVICE? - SIZE GAL LOSS , vim i HIGHLAND LEAD 'INITIALS 10/01/20091 10/0812009 j jUNIOIN ST. �CUNNINGHAM ST. MAIN -STEEL 4" 500 n HS 260 010612009 10/0612009 3415 (OLEANDER DR. (ORANGE S?. MAIN-PLASTIC PLASTIC 3' 500 n DB 10/02/2009] 10!14/2009 3495 PLEASANT HILL DR. BALDRIDGE CYN DR JI�MAIN STEEL 4' 4,000 —y� DB _ _-.- __— .___ -._ .., - -._ -___ — I - 1010212009 1 10/14/2009 2448 IBALURiDGE UYN UK. PLEASANT HILL DR. MAIN S T EEL o' 2 0vv y DB t 10/03/2009 L 10/09/2009 3551 PLEASANT HILL DR. BALDRIDGE CYN OR MAIN -STEEL 6" 1,000 y DB 10/0572009 .. -._ 10/05/2009 10/13/2009 7410 CRIMSON OR COPPER CT. GLENMARE ST. SERVICE -POLY __. MAIN -STEEL 1" 8,000 n D8 10/13/2009 FAIRFAX LN. 6" 1,200 n DB 10105/20091 10105/2009 UNION ST. _ TIPPECANOE AVE. 4" 12,000 n _ DB 10/07/2_009 10/13/2009 3059 HAVASU CT. CITRUS AVE. SERVICE -POLY 1.1 500 n DB 10!0712009 10/14/2009 3061 PIEDMONT DR. _ LYNWOOD DR. SERVICE -POLY i" 1,000 n DB 10/08/2009 10114/2009 6835 OLEANDERAVE. PASITO ST. SERVICE -POLY 1" 500_ n RB 10/09/2009 10/14/2009 2144 ORANGE ST. HIGHLAND AVE. SERVICE -GALV 3/4" 500 y DB 10/09/2009 10/14/2009 26130 PUMALO ST. ARDEN AVE. SERVICE -POLY 1" 500 n DB 10/09/2009 10/14/2009 2958 ROADRUNNER CT. CITRUS ST. SERVICE - COPPER 1" 100 n DB 10/09/2009 10/14/2009 25651 PASITO ST. ELM AVE. SERVICE -POLY 1" 500 n DB 10/09/2009 1_011412009 3483 PLEASANT HILL DR. BALDRIDGE CYN DR MAIN -STEEL 4" 500 y DB 10/0912009 10/1412009 3515 PLEASANT HILL DR. BALDRIDGE CYN DR MAIN -STEEL 4" 4,000 y DB 10/0912009 10/14/2009 2153 PEPPER ST. HIGHLAND AVE. MAIN-STEEL 2" 1,000 n OB 10/0912009 10/0912009 7631 FAIRFAX LN. UNION ST. MAIN -STEEL 6" 1,500 n DB 10/09/2009 10/1412009 35TH ST ELMWOOD AVE. MAIN -STEEL 8" 5,000 n DB 10/13/2009 10!15/2009 27591 TEMPLE ST. CHURCH AVE. B.O. LATERAL 4" 500 _ y HS 10/14/2009 10/14/2009 25595 18TH STREET OSBUN ST. MAIN -STEEL 4" 3,000 n HS 10/14/2009 10/09/2009 7560 STONEY CREEK DR. NORWOOD ST. SERVICE -BRASS 1" 1,000 n GG 10/14/2009 1011412009 5867 ELMWOOD RD. LYNWOOD DR. ____MAIN____ AINSTEEL 6" 4,000 n DB 10/14/2009 10/1512009 1275 ORCHID DR. GOLDEN AVE. MAIN -STEEL 6" 2,000 n DB 10115!2009 10/16/2009 HIGHLANDAVE. SUMMERTRAIL PL. MAIN -STEEL 8" 1,500 n DB 10/15/2009 10/19/2009 3222 CONEJO DR. MARSHALL BLVD. SERVICE - COPPER 3/4" 500 n HS 10/15/2009 10/19/2009 6625 LAPRAIXAVE. RAINBOWCT. SERVICE -POLY 1" 500 n HS 10/16/2009 10119/2009 10/19/2008 10/19/2009 3185 4045 HARRISON ST. 28TH ST. MARSHALL BLVD. SEINE AVE. SERVICE - COPPER SERVICE -POLY 3/4" 1" 500 500 n n HS HS 10/19/2009 10/2212009 27195 MESSINA ST. _ COLE AVE. MAIN -STEEL 6" 1,000 Y HS 10/20/2009 10/22/2009 25219 18TH STREET GLASCOW AVE. SERVICE -POLY 1" 1,000 N HS 10!20/2009 70722/2009 27334 RUSTIC LN. PEACOCK ST. SERVICE -POLY 3/4" 500 Y HS 1_0/21/20009 -�— 10121!2009 ______ 10/25/2009 10!23!2_009 10/21!2009 10)2212009 110/22/20091 10!2212009 10121/2009 ._ _ 10/26/2009 __ 10/26!2009 10/26/2009 10)2612069 10/26/2009 1_805 ___ 5877 3731 2894 _ 1315 'PU OLIVE ST. PALM AVE. __. CHIQUITA LN. MODESTO DR. MOJAVE CT. AALU JT. _ _ _ PALM AVE. 1HGGHLAND PACIFIC ST. HIGHLAND AVE. _— — LYNWOOD DR. 37TH ST. _ MIRADA RD. DE_L_ROSA AVE. AVE. SERVICE-POLY MAIN -STEEL SERVICE -POLY SERVICE- COPPER SERVICE -POLY MAIN -STEEL MAIN -jTEEC 1" 6" 1" _314" 1" _B" 6" 5,000 8,000 1,000 100 500 40,000 1000 N Y 1 N N _ N _N _ t Y HS OB HS _HS HS HS j HS Filename Leak Report Spreadsheet 2008- 2009.xls "WORKING LEAK RF=DOR -' or' T BER I �. 2009 o Rename, Leak Report Spreadsheet 2008-2009kis -PI STREEV NAME ::MAIttSERVICE HIGHLAND' : S IZEGAL LOS&: LEA6 INhA LS . ...... . .. . ... . 10/23/200 J_ 1 0 0 M27 (PALM CREST ST. PALM AVE. SERVICE-POLY V 5,000 N I RB 10/28/2009 1012912009 7523 1 ROCKCREST LN. LAKE RIDGE LN. SERVICE-POLY V 1,000 N HS 10/29/2009 0 t::l,, 3143 YUMA DR. PIEDMONT DR. I SERVICE -POLY 1 1�000 N DO I U%2712009 :01�30/2009 1 j0l29i2;uG9 7023 DWIGHT WAY BASELINE AVE. 6 a00 fV HS 110/26/20091 1012812009 8717 LIVE OAK RD. ]TERRACE DR. MAIN-STEEL 599 N HS rio/30120091 1110312009 74 85 CUNNINGHAM ST. ISPARKS ST. MAIN-STEEL 500 Y I HS Rename, Leak Report Spreadsheet 2008-2009kis FINAL LEAK REPORT SEPTEMBER 2009 REPORT DA7E1GtA'P,PEO!,''° "- HI,GHLAND y ^rE vj,�lE ..sSTREET #:_.': .S,TREET'NAME °. 7: .CROSS ST r'.MAIN /SERVICE' .SIZE, GAL LOSS.. -.YIu LEAD�INI'fIALSf 09/02/2009 09/0912009 2735 LOMITA PL ROCKFORD AVE SERVICE -POLY V 500 n I ^910212009 F09/03/2009 I _ I U9 /V3 /ZUU9 09/0912009 09/09/2009 V`UfU91LUU9 3417 2831 3490 'PIEDMONT DR IORANGE ORANGE ST Y TLCASAN T HILL UK. 'PALM ST. PIEDMONT DR. AV C. SERVICE POLY SERVICE -POLY MAIN-0 I MIL 1 1 k' 500 i 500 16U n n n � ----II 09/03120091 0910912009 09/09/2009 09/10/2009 3404 7839 DARREN PL. FOXTAIL_PL. PIEDMONT DR. _ _ FOXTAIL WY. PLASTIC T' 100 n ,MAIN- SERVICE -POLY 1" 12,400 n 09/09/2009 09/10/2009 7427 YELLOW JASMINE DR. CHEROKEE ROSE SERVICE - COPPER 1" 4,000 n 09/0912009 09/15/2009 25554 29626 17TH ST. DEL ROSA AVE. MAIN-STEEL 4" 3,300 n HS 09M 0/2009 09/15/2009 SANTA ANA CANYON WEAVER ST. SERVICE -POLY 1" 2,000 n DB 09/10/2009 09/15/2009 2995 PINON CT. CITRUS AVE. SERVICE -POLY V. 1,000 n DB 09/14/2009 09/18/2009 3456 OLEANDER DR. ORANGE ST. SERVICE -POLY 1" 1,500 n HS 09114/2009 09/15/2009 0911812009 09/1812009 27474 1393 HARLAN LN. GLENMARE ST_. PALM AVE. MAIN-STEEL 4" 1,000 y JT MOUNTAIN AVE. MAIN -STEEL 6" 2,000 n DB 09/15/2009 09/18/2009 25274 9TH STREET AVE. MAIN -STEEL 6" 1,000 n HS 09/16/2609 09/18/2009 3RD STREET DEL ROSA AVE. SERVICE -POLY 1" 500 n HS 09/16/2009 09/18/2009 28037 CLIFTON ST. BOULDER AVE. SERVICE -POLY V 500 n HS 09l18/2009 - 09/24/2009 --- 5- 3395 - - -- - -- LYNWOOD D_R. PIEDMONT DR. - - -_ -- SERVICE -POLY_ 1" 5,000 n HS 09124/2009 14TH ST. BONITA DR. MAIN -STEEL 4" 2,000 n HS _09/21/2009 09/21/2009 09/25/2009 _ _ 25395 19TH STREET DEL ROSA AVE. MAIN -STEEL 6" 2,600 n RB 09/21/2009 09/28/2009 759_7 ALOE CT. _ WATER ST. SERVICE - COPPER _ 1" 500 n HS 09/22/2009 09124/2009 2405 MERCEDES AVE. ORANGE ST. _ SERVICE -POLY 1" 20,000 n HS 09!22/2009 09/30/2009 1704 BUCKEYE ST. LA PRAIX ST. SERVICE -POLY 7" 500 n HS 09/23/2009 09/25/2009 2855 PIEDMONT DR. INDIAN _ SERVICE -POLY 1" 500 n RB 09/23/2009 09/25/2009 6815 _ SERENA ST. _CYN._RD. ELM AVE. SERVICE -POLY 1" 2,000 n RB 09/23/2009 09/28/2009 25725 SEGUNDO CT. ALTO DR. SERVICE -POLY 1" 500 n HS 09/24/2009 09/28/2009 25247 18TH STREET DEL ROSA AVE. SERVICE -POLY 1" 1,000 n HS 09/25/2009 09/30/2009 2994 LaVERNE AVE. LYNWOOD DR. SERVICE -POLY 1'. 500 n DO 09/28/2009 09/30/2009 6848 SERENA ST. ELM AVE. SERVICE -POLY 1" 500 n HS 09/29/2009 09/29/2_0_09 _ 09/30/2009 10/06/2009 2435 250_33 3121 ORANGE ST. UNION ST. _ _ _ _ CACTUS CIR. BASELINEAVE. TIPPECANOE SERVICE -POLY 1" 4" 4,000 500 n n DB HS 09/30/2009 10/05/2009 �AVEMAIWSTEEL PIEDMONT DRVICE -POLY 1" 1,500 n DB 09/30/2009 70!05!2009 5696 ARDEN ST. EDGEMONT RVICE -POLY 1" 2,000 n D8 09/30/2009 09/30!_2_0.0_9 ,09130/20091 10/05/2009 _ _ 10 %06!_2_00__9__ 26066 __6748__ 5410 6TH STREET �ROCA CIR. _ _____ _ (DOGWOOD ST. STERLING AVE. ELM AVE ._ 351 TH STREET SERVICE -POLY SERVICE -POLY SERVICE -POLY 1" 1., 1" 10,000 500 500 n n _ n DB HS HS Filename: Leak Report SPreadsheet 2008- 2009.xls The Mojave Water Agency will be hosting the November 16th, 2009 Membership Meeting at the Green Thee Golf Course Clubhouse, 14144 Green Tree Blvd, Victorville, CA 92395. The social hour will begin at 6:00 PM with a call to order at 6:45. Dinner will be champagne chicken, tri tip, garlic mashed potatoes, rice pilaf, southwest corn, California blend vegetables, red potato salad, mixed green salad, fresh fruit, rolls & butter, and apple cobbler Cost: $36 per person Program: Barbara Sirotnik, San Bernardino Association of Governments (SANBAG) "An overview of the Inland Empire Annual Survey Results and What it Means" RSVP to Gloria at Mojave Water Agency at: s olike QMojaveWater.org or at (760) 946 -7001 Please RSVP by November 9th, 2009 Make checks payable to ASBCSD, ATTN: Renee Latu 9850 Banyan Street, Rancho Cucamonga, CA 91737 District /Associate: Attendee(s): Reminder: There is a $2 surcharge for reservations made after the deadline date, as well as for coming to dinner with no reservations. You will also be billed for the dinner if your cancellation is not received prior to the deadline. From the Inland Empire Take 15 north (Barstow) Fxit toward CA -18 /Palmdale Road Left onto Mariposa Rd /Historic Route 66 Right onto 7 "st /1 -15 Historic Route 66 Right onto Green Tree Blvd FOURTH DRIVEWAY -14144 Green Tree Blvd (on the right hand side) Fetna:e Creek D: ,;��.' vAdz -• 3a` z� rat wp o oQ�CDr, 9 IU wy i`b Ciunllo D! Qn ~ Seneca Rd ','.< y. Seneca Rd o F ,Senece 0.a 6 O` lnrene or W9nd St < 4o¢ p V Plidaey St S Q 1a sage 5: 4 �` O po � n 1 ➢eLGle City View Dr F Ramona Awe q fi l� ` ic.Y o R Palmdale Rd .... _ a ,Waox �, Tmmp Dr �i d Anaeape AO z.� O� d, Victoria Ct C"abn Rd n$ owarza Rtl£ 0`\ec ��A assau Dr n R ?n 3 Sunset Rd CAOIain Rd Tanwta<k Dr dd 5Q ➢�:, Green Tree Blvd c Eureka St Q n Terta t11Wa St Winona 5t y m 1100 4S JI Ni'lina E A—, I � pl,ke xoa MOelei El Nil. o � 0m 1� m N ti'r l Iklerdam aoro +,nM Lento (!� a .B '+. `3l� Iao1n11 RIM, QC ,LwN'. )a11�, \I ranmaa .L \„ x,xe Anowxe.a a � „gartnne � ��T`nn A4b <GmndikVlab� p iRniliai IaY< .(J3�. i'3WG 4�PCUe<11n< Prom N1115o�tbn.Qn _ �IK.an P4 in 5t Qf3 0k Po111 '+. `3l� Iao1n11 RIM, QC ,LwN'. )a11�, \I ranmaa .L \„ x,xe Anowxe.a a � „gartnne � ��T`nn A4b <GmndikVlab� p iRniliai IaY< .(J3�. i'3WG 4�PCUe<11n< Agenda for the Association of San Bernardino County Special Districts Membership Meeting November 16, 2009 at 6:45 PM Social Hour begins at 6:00pm Green Tree Golf Course Clubhouse Victorville, CA I. CALL. TO ORDER II. INVOCATION & FLAG SALUTE III. INTRODUCTIONS :l. Hosting agency — Mojave Water Agency 2. First time visitors 3. Speaker - Barbara Sirotnik, San Bernardino Association of Governments (SANBAG) "An overview of the Inland Empire Annual Survey Results and What it Means" V. DINNER VI. LAFC:O REPORT VIII. DRAWING VIV. ADJOURN NEXT MEETING: San Bernardino Municipal Water District will be hosting the membership meeting on December 14th, 2009 at Law's Coffee Shop in Oak Glen. Look for the flyer after this meeting. San Bernardino Area Chamber of Commerce Business After Hours Invites you to stop by Alta Vista Credit Union and Goodwill Southern California —San Bernardino location 444 S. Waterman Ave. (Corner of Waterman Ave. and Mill St.) Alta Vista Credit Union and Goodwill Southern California are proudly co- hosting Business After Hours Thursday, November 19, 2009 - 5A0 pm to 7:00 pm $5.00 Cover Charge at the Door Goodwill) RSVP to (909) 885 -7515 or sba.chamberl7p verizon.net I� i-iIGH LAN D Area Chamber of Commerce our �,artn.zr �or �rowt� You are cord1affy invited to the YfighlandArea Chamber of Commerce State of the Community Guncfieccinn Tuesday, Woi vem,6er 24, 2009 State of the CommunityAddress YCighfand 9Vlayor Penny Gil6urn 5conored Guests Incru& State Senator Bob Dutton Assembfyman Anthony Adams Assembfyman BiffEmmerson .San Manue(VWl ge/ffampton Inn aZ Suites 27959 9fighlandAvenue ~ Yfighfand, CA- 92346 iCheck; in begins at 11: 30am - Lunch is served at 12:00 noon $25 per person /$200 per ta6re of *fit P,fservations required - Advance payment is appreciated- Pfservation pofuy: A reservation made is a reservation paid Tlease PsqT by Tuesday, November 17, 2009 to (909) 864 -4073 or fax (909) 864 -4583 Special District Risk Management Author, y Maxi Wrong Protection. Minimizing Risk, October 30, 2009 1112 1 Street, Suite 300 Sacramento, California 95814 -2865 T 916.231.4141 F 916.231.4111 Toll -free 800.537.7790 www.sdrma.org Mr. Robert Martin General Manager East Valley Water District Post Office Box 3427 San Bernardino, California 92413 -3427 Dear Mr. Martin: RECi NOV 0 4 Zud East Valley Water District NOTICE OF DIRECTOR VACANCY On oehalf of the SDRMA Board of Directors, I'm writing to notify members of a vacant Director's seat on SDRMAS Board of Cirectors effective January 1, 2010. The vacancy is due to a resignation of an existing Director. The remaining balance of the unexpired term is 2- years, expiring December 31, 2011, and will be filled by appointment based on an application and interview process. The appointment will be based on the following procedures according to SDRMA Bylaws and Election Policy 2007 -06: Cai7>1 ialffi011j2n-2 Interested candidates must be a Board member or full -time management employee and bean active member agency of either SDRMA's Property and Liability or Workers' Compensation Programs. Only one representative from any member agency may serve on the Board of Directors at one time. Member Districts /Agencies servingon the Board as of January 1, 2010 will be; Alameda County Water District Bear Valley Community Services District Cambria Community Services District Mojave Desert Air Quality Management District North of the River Municipal Water District Stallion Springs Community Services District These districts /agencies are not eligible to nominate another representative for the vacancy. L?ri uments and Information - Candidate documents (Board of Director Fact Sheet and Resolution) and information may be obtained on SDRMAS website at www.sdrma.ore. To obtain documents electronically: I OWNFrom the SDRMA homepage, click on the '2009 Nomination and Election Information "button located on the left side of the web pagejust belowMemberloghn. All necessarydorcuments may be downloadedandprinted Candidate documents may also be obtained by contacting SDRMA SR. Member Services Representative Ellen Doughty at 800.537.7790. A fp ie=r ion Packet Candidates shall submit the following; a) A letter of interest; and b) A resume, with particular emphasis on the candidates knowledge of special districts and risk - management; and c) A resolution from or a letter approved by the candidate's Governing Body nominating the candidate. d) Completed application packets must be received in SDRMA's office no later than 5.00 P.M. N vein er 30.x'449. An alliance committee to serving California Special Districts Assdaabon CSDA Finance Corporation Califyma's ndependent special mstncts 11121 Street, Suite 200 1112 1 Street. Suite 200 rviva auepeoaldsancic coin Sacramento, California 958142865 Sacramento, Caldomta 95814 -2865 Toll -free 877.924,CSDA(2732) Toll. free 877924,CSDA(2732) Fax 916 ?423889 Fax 9164427889 Board Vacancy Notification Letter October 30, 2009 0N io4a A 1 �� ,.,s° " Page 2 Interview Process a) Qualified candidates who have submitted an approved application packet will be advised in writing acknowledging the receipt of their application packet and confirming the date, time and location of their interview. b) Interviews will be conducted by SDRMA's Board of Directors on Friday, December 11, 2009 in Sacramento at SDRMA's office. c) SDRMA shall reimburse the reasonable expenses, in accordance with SDRMA policy, (for travel, meals and, if necessary, lodging) of the appointed candidate for his /her attendance at the interview. The expenses of all other candidates /interviewees shall be borne by the candidate or their districtla eg ncy. Selection The Board of Directors anticipates making the selection and notifying candidates of the final selection by December 31, 2009. Candidates will be advised in writing of the Board's selection. The successful candidate will be seated at the February 3 and 4, 2010 Board and Strategic Business Planning Meeting. SDRMA is governed by its members for the benefit of its members. This is an important opportunity for our members to participate in their Risk Management Program. Please contact our Chief Executive Officer, Jim Towns, at 800- 537 -7790 if you have any questions regarding the Board vacancy or the appointment process. Sincerely, K on seZPresi Board of Directors CC: SDRMA Board of Directors FA,cir SHEET BOARD OF' DIRECTORS ROLE AND (RESPONSIBILITIES Special District Risk Management Authority (SDRMA) is a public entity Joint Powers Authority established to provide cost effective property, liability and worker's compensation coverages and comprehensive risk management programs for special districts and other public agencies and providers of municipal services throughout California. SDRMA is gove:rnecl by a Board of Directors elected from the membership by the programs' members. Number of Board Members 7 -Board Members: SDRMA Board of Directors consists of seven (7) Board Members, who are elected at -large from members participating in either program. Board of Directors' Role SDRMA Board of Directors provide effective governance by supporting a unified vision, and ensuring accountability, setting direction based on SDRMA's mission and purpose, as well as establishing and approving policy to ensure SDRMA meets its obligations and commitment to its members. Board Member Board Member responsibilities include a commitment to: serve as a part of a unified Responsibilities governance body; govern within Board of Directors' policies, standards and ethics; commit the time and energy to be effective; represent and make policy decisions for the benefit and in the best interest, of all SDRMA members; support collective decisions; communicate as a cohesive Board of Directors with a common vision and voice; and operate with the highest standards of integrity and trust. Term of Director 2 -Year Term: The remaining balance of the unexpired term is 2- years, effective January 1, 2010 and expiring December 31, 2011. Board Member Travel Board Members are reimbursed for reasonable travel and lodging in accordance Reimbursement: with SDRMA Board Policy Manual 2006 -04 and applicable laws. Number of Meetings per Year 12 -Board Meetings Annually: Generally not more than one (1) meeting per month, with an average of nine (9) meetings per year. Meeting Location SDRMA office in Sacramento, California. Meeting Dates Typically the first or last Wednesday of each month (overnight stay recommended the night prior to the meeting). Meeting Starting Time 8:30 a.m.: Meetings begin promptly. Meeting Length 6 - 8 hours: Length of meetings on average. Average Time Commitment 15 - 20 hours: Commitment per month. "The mission of Special District Risk Management Authority is to provide renewable, efficiently priced risk financing and risk management services through a financially sound pool to CSDA member districts, delivered in a timely, cost efficient manner, responsive to the needs of the districts." Special District Risk Management Authority 1 1112'1" Street, Suite 300 1 Sacramento, CA 95814 Toll Free: 800.537.77901 www.sdrma.org [AGENCY NAME] RESOLUTION NO. A RESOLUTION OF THE GOVERNING BODY OF THE (AGENCY NAME1 NOMINATING [CANDIDATE'S NAME I AS A CANDIDATE FOR APPOINTMENT TO THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS WHEREAS, the Special District Risk Management Authority ( SDRMA) is a Joint Powers Authority formed under California Government Code, Section 6500 et.seq., for the purpose of providing risk management and risk financing for California Special Districts and other local government agencies; and WHEREAS, the Joint Powers Agreement (JPA) and Bylaws of SDRMA set forth director qualifications, terms of office and election requirements; and WHEREAS, the Board of Directors of SDRMA established procedures and guidelines for the Director Election process; and WHEREAS, the Board of Directors of SDRMA established a policy requiring candidates seeking election to the SDRMA Board of Directors to be: 1) a board member or full -time management employee and be an active member agency of either SDRMA's property and liability or workers' compensation programs and 2) nominated by resolution of their member agency's governing body. NOW, THEREFORE, BE IT RESOLVED the governing body of [AGENCY NAME] nominates [CANDIDATE'S NAME] its [POSITION TITLEI, as a candidate for the Board of Directors of the Special District Rick Management Authority; and further directs that a copy of this resolution be delivered to SDRMA on or before the November 30, 2009 filing deadline. ADOPTED this D[ ATEI of IMONTH/YEARI by the Governing Body of [AGENCY NAMEI by the following roll call votes: AYES: [LIST NAMES of GOVERNING BOARD VOTES NAYES: " ABSTAIN: ABSENT: APPROVED President Board of Directors ATTEST Secretary