HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 12/08/2009M, East Valley
m► Water District
3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA
BOARD MEETING December 8, 2009 3:00 P.M.
AGENDA
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"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring
departmental investigation, will be considered by the Board of Directors ".
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CALL TO ORDER
PLEDGE: OF ALLEGIANCE
Public Comments
2. Approval of Agenda
CONSENT CALENDAR
.Adjourn to East Valley Public Facilities Corporation Meeting
4. :Reconvene to East Valley Water District's Regular Board Meeting
Approval of Board meeting minutes for November 10, 2009
6. .Accounts Payable Disbursements: Accounts Payable Checks # 222256 through # 222382
which were distributed during the period of November 16, 2009 through December 2, 2009
in the amount of $805,134.84 and Payroll and benefit contributions for the period ended
December 2, 2009 and included checks and direct deposits in the amount of $316,918.00 and
,$6,197.67. Total Disbursement for the period $1,128,250.51
OLD BIJ13INESS
:Discussion and possible action regarding the authorization to enter into the Good and
Services Agreement and GE Water and Process Technologies for Plant 134 Upgrade and
Expansion Project
NEW BUSINESS
8. Board Reorganization
a. Election of Officers: President
Vice President
b. Appointment: General Manager
Chief Financial Officer
c. Committee Assignments for 2010
9. Setting time and place for holding meetings
10. Request to address the Board from Chris Evans (Pacific Heritage Inc.) regarding the
Highland and Arden Development project
11. Discussion and possible action regarding the proposed Fifth Amendment to the Agreement
to Develop and Adopt an Institutional Controls Groundwater Management Program
12. Discussion and possible action regarding the IRS 2010 Standard Mileage Rates
13. Discussion and possible action regarding the District being closed on July 5, 2010 and
December 27, 2010
14. Review and accept financial statements for the period ended October 31, 2009
15. Directors' fees and expenses for November 2009
REPORTS
16. General Manager / Staff Reports
17. Consultant Reports
18. Committee Reports
a. Legislative (Standing)
b. Budget (Standing)
c. Public Outreach (Standing)
d. Audit (Ad -Hoc)
e. Headquarters (Ad -Hoc)
f Policy Committee (Ad -Hoc)
19. Oral comments from Board of Directors
2
20. Association of the San Bernardino County Special Districts membership meeting hosted by The San
Bernardino 'Valley Municipal Water District, Law's Oak Glen Coffee Shop, Yucaipa, December 14th
2009
21. The Water Education Foundation's 2010 Water Tours Schedule
22. 2010 ACWA DC Conference, Washington D.C., February 23 -25, 2010
23. Water Education Foundation's Executive Briefing "Moving Forward ", Sacramento, March 25 -26,
2009
CLOSED SESSION
24. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
[Government Code Section 54956.8]
Property:
Party with whom the District will negotiate:
Part who will be negotiating on behalf of the District:
Under Negotiation:
25. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
[Government Code Section 54956.8]
Property:
Land
02,1191 - 251 -05
Bernardino County,
Party with whom the District will negotiate:
Part who will be negotiating on behalf of the District:
Under Negotiation:
3
22 +/- Acres of Vacant Land
North of Third Street, East of
Sterling Ave., South of 5th Street
APN (s):1192 -241- 01,1192- 231 -01
San Bernardino County,
State of California
Potential Buyers
Robert Martin
Price and Terms of Payment
9.5 +/- Acres of Vacant
APN(s):1191-251-
San
State of California
Potential Buyers
Robert Martin
Price and Terms of Payment
26. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8]
Property:
Parry with whom the District will negotiate:
Part who will be negotiating on behalf of the District:
Under Negotiation:
ADJOURN
9.74 + /- Acres developed and
Associated parcel, South or
Highland Ave., East of Victoria,
APN(s): 1191 -251- 02,1191 -251-
05
San Bernardino County,
State of California
US Kuil Inc.
Robert Martin
Price and Terms of Payment
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Pursuant to Government Code Section 54954.2(a), any request for a disability - related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above -
agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at
least 72 hours prior to said meeting.
El
EAST VALLEY PUBLIC FACILITIES CORPORATION
3654 E. ]Highland Avenue Suite 12 December 8, 2009
]Highland, California 3:00 p.m.
AGENDA
CALL TO ORDER
1. Public Participation
2. Approval of December 9, 2008, Public Facilities Corporation Minutes
3. Appointment of Directors
4. Board Re-organization
President
Is' Vice President
2 "d Vice President
Secretary
Treasurer
5. Adjourn to East Valley Water District Board Meeting.
PUBLIC FACILITIES CORPORATION
DECEMBER. 9, 2008
Board President
1st Vice President
2nd Vice President
Secretary
Treasurer
Kip E. Sturgeon
George E. Wilson
Matthew S. Le Vesque
Robert E. Martin
Brian W. Tompkins
PFC Officers.doc
Subject to approval:
EAST VALLEY PUBLIC FACILITIES
CORPORATION
MINUTES
President Sturgeon called the meeting to order at 2:31 p.m.
DECEMBER 9, 2008
PRESENT: Directors Goodin LeVesque, Sturgeon, Wilson
ABSENT: Directors Negrete
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Justine Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GU:EST(s): Jo McAndrews (McAndrews & Boyd), Larry Malmberg
APPROVAL OF EAST VALLEY PUBLIC FACILITIES CORPORATION
AGENDA
M/S /C (Wilson- LeVesque) that the December 9, 2008 East Valley Public Facilities
Corporation agenda be approved as submitted.
PUBLIC PARTICIPATION
President Sturgeon declared the public participation section of the meeting open at 2:31
p.m. There being no written or verbal comments, the public participation section was
closed.
APPROVAL OF DECEMBER 11, 2007 PUBLIC FACILITIES CORPORATION
MINUTES.
M/S /C (Sturgeon - Wilson) that the December 11, 2007 Public Facilities
Corporation Minutes be approved as submitted.
EVPFC Minutes: 12 /09 /08jph
APPOINTMENT OF DIRECTORS
M /S /C (,Sturgeon - Wilson) that the following slate of directors be approved:
Donald D. Goodin
George E. Wilson
ICip E. Sturgeon
Matthew S. LeVesque
Jarnes Morales .1r.
M /S /C (Sturgeon - LeVesque) that the following slate of officers be approved for the
East Valley Public Facilities Corporation:
President
ls` Vice :President
2 °d Vice President
Secretary
Treasurer
ADJOURN
- Kip E. Sturgeon
- George E. Wilson
- Matthew S. LeVesque
- Robert E. Martin
- Brian W. Tompkins
President Sturgeon declared that the Public Facilities Corporation meeting be closed and
adjourned w the Regular Board Meeting of the East Valley Water District at 2:33 p.m.
Robert E. Martin, Secretary
Kip E. Sturgeon, President
2 EVPFC Minutes: 12/09/08 jph
PUBLIC FACILITIES CORPORATION
CIECEMBER 9,2008
Board President
1st Vice: President
2nd Vice President
Secretary
Treasurer
Kip E. Sturgeon
George E. Wilson
Matthew S. Le Vesque
Robert E. Martin
Brian W. Tompkins
PFC Officers.doc
Subject to approval
EAST VALLEY WATER DISTRICT NOVEMBER 10, 2009
REGULAR BOARD MEETING
MINUTES
President Wilson called the meeting to order at 3:00 p.m. Director LeVesque led the flag
salute..
PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer;
Brian Tompkins, Chief Financial Officer; Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland
Community News), Michael Perez, Tamara Summers, Cindy Calvert,
Aaron Hodgdon ( Hodgdon Group)
APPROVAL OF AGENDA
M /S /C (Sturgeon - Malmberg) that the November 10, 2009 agenda be approved as
submitted.
PUBLIC PAR'T'ICIPATION
Presicent Wilson declared the public participation section of the meeting; open at 3:01 p.m.
The General Manager provided a brief update regarding the flushing at Well #40, the
bacteriological requirements, and the commissioning process for the Well.
Ms Calvert stated that she now understands the process that the District is required to do in
order to put a well into service, but would like to know if there is any way to capture the
water and provide it to Robertson's Ready Mix or if there is any other alternative that the
water could be used for.
There being no further written or verbal comments, the public participation section was
closed.
Minutes: 11 / 10/09 jph
APPROVAL OF OCTOBER 27, 2009 BOARD MEETING MINUTES
M/S /C (Malmberg- Sturgeon) that the October 27, 2009 Board Meeting Minutes be
approved as submitted.
DISBURSEMENTS
M/S /C (Malmberg- Sturgeon) that General Fund Disbursements #221696 through
221883 distributed during the period of October 28, 2009 through November 4, 2009 in the
amount of $1,127,765.77 and Payroll Fund Disbursements for the period ended November 4,
2009, in the amounts of $47,868.35 totaling $1,175,634.12 be approved.
ACCEPT MINUTES FOR THE PUBLIC OUTREACH COMMITTEE MEETING ON
SEPTEMBER 24, 2009
Director LeVesque would like to know if the ACWA publication would be linked to the
District's website or if the District would be sending the information to customers via the
U.S. Postal Service.
Director Malmberg stated that he did not see any articles in the newspaper regarding the
flushing of Well 40; that in the future the District should consider a press release or article
that could be published in the newspaper to provide answers and questions to possible
customer concerns regarding the flushing.
M/S /C (Sturgeon - LeVesque) that the September 24, 2009 Public Outreach Committee
meeting minutes accepted.
DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL FROM DR.
BILL MATHIS FOR CONSULTING SERVICES
The General Manager stated that the Ad -Hoc Committee met with Dr. Mathis; Dr. Mathis
discussed with the committee a number of opportunities available to develop a series of Best
Practices for East Valley Water District; that a number of other agencies have been
extremely satisfied with his work and the improvements they have seen in their own
agencies; that the committee recommends approving the proposal from Dr. Bill Mathis for
consulting services.
Director Malmberg stated that he has not been through this type of program; that this item is
not in the current budget but the District could use funds received from a recent legal settle to
pay for the cost of the consulting services.
Director Sturgeon believes that Dr. Mathis' program would be very beneficial to the District;
that the proposal was somewhat costlier than he anticipated.
2 Minutes: 11 /10 /09jph
Vice President LeVesque concurs with Directors Sturgeon's comments.
Director Morales would like to know how often a General Manager's evaluation is done; that
Dr. Mathis' program could be an invaluable tool and very important for the District's
strategic program; that he is concerned with the cost of the program but the potential benefits
outweigh the costs; that he will support Dr. Mathis' proposal for consulting services.
M/S /C (LeVesque- Morales) to approve the proposal submitted by Dr. Bill Mathis for
consulting services.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED
SEPTEMBER 30, 2009
Mr. Tompkins reviewed the financial statements with the Board.
M /S /C (Sturgeon - LeVesque) that the financial statements for the period ended
September 30, 2009 be accepted.
DIRECTORS' ]FEES AND EXPENSES FOR OCTOBER 2009, were presented to the
Board for approval.
Director Malmberg stated that his expense report should be corrected to reflect six meetings
instead of seven.
M/S /C (LeVesque - Malmberg) that the Directors' fees and expenses for October 2009
be approved with noted correction by Director Malmberg.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date; that we are finalizing the
District tour set for November 17th; that Bob Memory from RAMS passed away; that he will
be giving the oath of office to the three Directors after the meeting today. Information only.
CONSULTANT REPORTS
No reports at this time.
CONIMITTEE REPORTS
a. Legislative (Standing) — Director Morales stated that the Governors' water package
passed with 11 billion to overhaul the system; that we are awaiting the year -end report
from our legislative advocate.
b. Budget (Standing) — That a mid -year budget will be conducted sometime in January.
c. Public Outreach (Standing) — There is a meeting scheduled for November 23`d
d. .Audit (Ad -Hoc) — The committee scheduled a meeting for Thursday, November 19t1i,
at 8:30 a.m.
3 Minutes: 11/10/09 jph
e. Headquarters (Ad -Hoc) — A number of meetings will be scheduled to discuss
alternative Headquarter sites.
f. Policy Committee (Ad -Hoc) — The policy that the committee reviewed will be on the
next agenda.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon apologized for the Public Outreach Committee not preparing a notice for
the flushing of Well 40.
Director LeVesque would like to know who is attending the WRI dinner on Saturday
evening.
Director Morales stated that it is unfortunate that there are no other alternatives for the
flushing at Well 40.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed. Information Only.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
MEMBERSHIP MEETING HOSTED BY MOJAVE WATER AGENCY, GREEN
TREE GOLF COURSE CLUBHOUSE, VICTORVILLE, NOVEMBER 16TH, 2009
SAN BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER
HOURS ", (ALTA VISTA CREDIT UNION & GOODWILL SOUTHERN
CALIFORNIA) SAN BERNARDINO, NOVEMBER 19TH 2009
HIGHLAND AREA CHAMBER OF COMMERCE "STATE OF THE COMMUNITY
LUNCHEON", SAN MANUEL VILLAGE /HAMPTON INN & SUITES, HIGHLAND,
NOVEMBER 24TH, 2009
LETTER TO THE DISTRICT FROM SDRMA REGARDING NOTICE OF
DIRECTOR VACANCY
ADJOURN
The meeting was adjourned at 3:59 p.m.
Robert E. Martin, Secretary
George E. Wilson, President
4 Minutes: 11 /10 /09jpli
o„ ) East Val ley
I®r� Water District
Board Mernorandum
From: Brian W. Tompkins / Chief Financial Office_,/
Si.ibject: Disbursements.
Recommendation:
Approve the attached list of accounts payable checks and
payroll issued (luring the period November 16, 2009
through December 2, 2009.
Background:
Date: DECEMBER 8, 2009
Accounts payable checks are shown on the attached listing and include numbers 222256 to 222382 for
A total of $805,104.84.
The source of funds for this amount is as follows:
Unrestricted Funds $805,134.84
Payroll and benefit contributions paid for this period totaled $316,918.00.
Director payroll paid 11/16/2009 was $6197.67.
Total disbursements $1,128,250.51 .
a-u.�a •uiras �r �iglGt Vl.�lll R�\
Date:
VVednesday, 12/U2/2009
Page:
1 of 11
EVWD Check Register - Standard
Time:
03:09: PM
Report:
APCHK.rpt
User:
KATHY
Company:
EVWD
ntiecli K.11 T. --
yllclin tyul 1 ywu
DatC
1J
w iVarlle
Projectiu Project Description
Discount OriaDocAmt
DrCr
222250
vK
Ii(24%211V9
VIiUlB VIIIJIKEEi
7,240.50
074016
VO
23160
Deferred Compensation
7,240.50
D
222257
CK
11/24/2009
EAS003 East Valley Water District
970.50
074017
VO
23195
FSA Withholding
970.50
D
222258
CK
11/24/2009
HIG028 HIGHLAND STAR LLC
11,804.00
074032
VO
71950
Facilities Rent
8,960.00
D
074033
VO
71950
Facilities Rent
1,344.00
D
074034
VO
71950
Facilities Rent
1,500.00
D
222259
CK
11/24/2009
MCA001 MC ANDREWS & BOYD
5,440.00
074028
VO
74200
Public Relations Consultants
5,440.00
D
222260
CK
11/24/2009
SAN007 SAN BDNO PUBLIC EMPLOYEES ASSN
730.86
074018
VO
23170
Union Dues
730.86
D
222261
CK
11/24/2009
SHE014 SHERIFF'S COURT SERVICES
465.67
074019
VO
23190
Miscellaneous Deductions
465.67
D
222262
CK
11/24/2009
STA055 STATE DISBURSEMENT UNIT
902.00
074020
VO
23190
Miscellaneous Deductions
902.00
D
222263
CK
12/02/2009
ADP002 ADP
803.78
074067
; /rl
71.200
o Payroll Processing A
aylolll Processing Service_
n nn
4 ou
D
V
074068
VO
77300
Employee Programs
124.80
D
074146
VO
71200
Payroll Processing Service -A[
651.68
D
222264
CK
12/02/2009
ADVO01 ADVANCED TELEMETRY SYS INTL
1,495.31
073990
VO
62000
Maintenance
1,495.31
D
222265
CK
12/02/2009
AGU035 AGUILAR -MARIA
7.01
073617
VO
22210
Customer Refunds
7.01
D
222266
CK
12/02/2009
AIR005 AIRGAS WEST
26.60
074136
VO
61000
Materials & Supplies -Oper.
7.74
D
074136
V0
701 no
SP4-rr C..,,i..mon+
18.f14
n
222267
CK
12/02/2009
AME026 AMERIGAS
28.09
074137
VO
61000
Materials & Supplies -Oper.
28.09 D
222268
CK
12/02/2009
ANG009 ANGELES - RONALD L
75.11
073613
VD
22210
Customer Refunds
75.11 D
222269
CK
12/02/2009
ASS006 ASSOC OF CALIF WATER AGENCIES
24.95
074149
VD
71410
Books and Subscriptions
24.95 D
222270
CK
12/02/2009
ATT007 AT &T
473.60
073977
VD
71015
Telephone
217.36 D
073978
VO
71015
Telephone
25.55 D
073979
VO
71015
Telephone
47.34 D
074044
VO
71015
Telephone
107.97 D
074045
VO
71015
Telephone
49.83 D
074046
VO
71015
Telephone
25.55 D
222271
CK
12/02/2009
BAR074 BARRY'S SECURITY SERVICES, INC
7,039.74
074030
VO
72500
Security Services
1,923.24 D
074031
VO
72500
Security Services
1,946.31 D
074126
VO
72500
Security Services
1,573.56 D
074127
VO
72500
Security Services
1,596.63 D
222272
CK
12/02/2009
BAT002 BATTEEN -JOHN W
690.00
074098
VO
71705
Grounds Repairs /Maintenanc,
690.00 D
222273
CK
12/02/2009
BEN002 BEN MEADOWS CO.
705.85
074025
VO
61000
Materials & Supplies -Oper.
502.02 D
074036
VO
61000
Materials & Supplies -Oper.
203.63 D
222274
CK
12/02/2009
BKP001 B &K PRECISION
82.50
074069
VO
71565
Computer System Repairs /Ma
82.50 D
222275
CK
12/02/2009
BR1028 DEVELOPMENT COMPANY - BRITANNIA
35.52
073626
VO
22210
Customer Refunds
35.52 D
222276
CK
12/02/2009
BR0001 BRUNICK, MCELHANEY & BECKETT
6,256.25
074027
VO
11200
Construction in Progress WA002271 NEW DISTRICT OFFICES
231.25 D
074027
VO
11200
Construction in Progress WA002292 Plant 134 Upgrade
150.00 D
074027
VO
72400
Legal Fees
5,875.00 D
222277
CK
12/02/2009
BUR022 BURGESS MOVING & STORAGE
750.74
074128
VO
71910
Outside Storage Rental
750.74 D
222278
CK
12/02/2009
BUR050 BURRELL- -NORMA
45.77
)73715
M er , i-fic
45.7 7 D
22227`9
CK
12/O2l2OO9
nn, ,r-/ln LUA CnCn1Af niO F.) �,—
U� LVf V vnurvn,�in ar wince vr.� r uv P S
n n00 nn
. vw. nA
074129
vv
1442U
'Prepaid Expense
2,044 .00 D
074129
VO
1 1400
Memberships and Dues
2,044.00 D
222280
CK
12/02/2009
CAM004 CAMP DRESSER & MCKEE INC.
10,568.15
073980
v0
11200
Construction in Progress WA002372 Blending Plant 150
1002568.15 D
222281
CK
12/02/2009
CAPO11 CAPITALSOFT.NET
6,995.00
073991
VO
11130
Office Equipment/Furniture
6,995.00 D
222282
CK
12/02/2009
CEN021 CIE GROUP - CENTURY 21 THE
143.65
073623
v0
22210
Customer Refunds
69.31 D
073644
v0
22210
Customer Refunds
74.34 D
222283
CK
12/02/2009
CHE007 CHEM -TECH INTERNATIONAL INC
2,550.12
073997
VO
65100
Treatment Chemicals
2,550.12 D
222284
CK
12/02/2009
CLI003 CLIFFORD L UTLEY
410.00
073992
VO
71610
Building Maintenance Contrac
220.00 D
073993
VO
71610
Building Maintenance Contrac
45.00 D
073994
VO
71610
Building Maintenance Contrac
52.00 D
073995
VO
71610
Building Maintenance Contrac
93.00 D
222285
CK
12/02/2009
C00036 COUNTY OF SAN BDNO FLEET
179.55
074097
v0
71756
Equipment Fuel and Oil
179.55 D
222286
CK
12/02/2009
CUM008 CUMMINS CAL PACIFIC, LLC
1,866.74
074037
VO
71755
Equipment Repairs /Maintenar
1,866.74 D
222287
CK
12/02/2009
DLT001 DLT SOLUTIONS, INC
3,201.75
073996
VO
71560
Computer System MaintContr
3,201.75 D
222288
CK
12/02/2009
D00001 DOOTSON - RICHARD F
790.47
073647
VO
22210
Customer Refunds
790.47 D
222289
CK
12/02/2009
D00002 RICHARD F DOOTSON
213.79
074003
VO
22210
Customer Refunds
213.79 D
222290
CK
12/02/2009
DRA007 DRAKE- SHERYL
76.93
073721
VO
22210
Customer Refunds
76.93 D
222291
CK
12/02/2009
ENV005 ENVIROGEN TECHNOLOGIES, INC
58,608.00
074155
VO
65000
Contracted Treatment
15,888.00 D
074156
VO
65000
Contracted Treatment
42,720.00 D
222292
CK
12/02/2009
EWI001 EWING IRRIGATION PRODUCTS INC
48.30
074080
VO
71705
Grounds Repairs /Maintenanc(
48.30 D
222293
CK
12/02/2009
FAI002 FAIRVIEW FORD SALES,INC
90.21
074021
VO
71727
Garage Supplies /Small Tools
90.21 D
222294
CK
12/02/2009
FIE009 SERVICES, INC -FIELD ASSET
6.09
073824
VO
22210
Customer Refunds
6.09 D
222295
CK
12/02/2009
FLE011 FLEET SERVICES INC
10.90
074022
VO
71720
Vehicle Parts /Supply
10.90 D
222296
CK
12/02/2009
FL0040 FLOWERS -SUSAN
36.54
073648
VO
22210
Customer Refunds
36.54 D
222297
CK
12/02/2009
FON007 FONTAINE- -LOUIS
175.09
073614
VO
22210
Customer Refunds
105.71 D
073825
VO
22210
Customer Refunds
69.38 D
222298
CK
12/02/2009
GAB001 GABRIEL EQUIPMENT CO
441.96
074023
VO
71755
Equipment Repairs /Maintenar
227.44 D
074098
VO
71755
Equipment Repairs /Maintenar
162.04 D
074100
VO
71755
Equipment Repairs /Maintenar
52.48 D
222299
CK
12/02/2009
GAR120 GARB - DENESE
53.48
073618
VO
22210
Customer Refunds
53.48 D
222300
CK
12/02/2009
GEN007 NAPA AUTO PARTS
58.41
074121
VO
71727
Garage Supplies /Small Tools
-0.95 47.26 D
074122
VO
71727
Garage Supplies /Small Tools
-0.25 12.35 D
222301
CK
12/02/2009
HAL021 HALDERMAN- RICHARD
59.16
073742
VO
22210
Customer Refunds
59.16 D
222302
CK
1210212009
HAN035 HANCOCK- -MARVA
27.83
073826
VO
22210
Customer Refunds
27.83 D
222303
CK
12/02/2009
HAR077 HARLAN -MARY ELLEN
57.03
073562
VO
22210
Customer Refunds
57.03 D
222304
CK
12/0212009
HAR082 HARN ITCH ECK -KAREN T
71.88
073619
VO
22210
Customer Refunds
12.39 D
073827
VO
22210
Customer Refunds
59.49 D
222305
CK
12/02/2009
HAR083 HARVEY - ROBERT
73.21
073627
VO
22210
Customer Refunds
73.21 D
nnnnnr
GGGJVO
nm
u
I41n2 14Vn9
n,
f- IARn6'F
4.LU
073722
VO
22210
Customer Refunds
4.20
D
222307
CK
12/02/2009
HAT001 HATFIELD BUICK
158.23
074042
VO
71720
Vehicle Parts /Supply
158.23
D
222308
CK
12/02/2009
HCDO01 HCD RENEWAL
126.00
074047
VO
721 no
Miscellaneous
6gnn
n
074048
VO
72100
Miscellaneous
63.00
D
222309
CK
12/0212009
HIG006 HIGHLAND DISTRICT COUNCIL
450.00
074029
% n
v
70ogn
Prints g d Publi,.� in-
, ninny and , uun9nu,y
nn
450.00
n
V
222310
CK
12/02/2009
HIG007 HIGHLAND AREA CHAMBER
25.00
074157
VO
51605
Directors Expenses
25.00
D
222311
CK
12/02/2009
HUB001 HUB CONSTRUCTION SPECIALTIES
1,085.36
074038
VO
61000
Materials & Supplies -Oper.
58.86
D
074081
VO
61000
Materials & Supplies -Oper.
358.77
D
074101
VO
61000
Materials & Supplies -Oper.
667.73
D
222312
CK
12/02/2009
HYD001 HYDRO -SCAPE PROD. INC.
487.58
074026
VO
71705
Grounds Repairs /Maintenanc
-9.95
497.53
D
222313
CK
12/02/2009
IND005 INDUSTRIAL RUBBER & SUPPLY - -
102.46
074102
VO
61000
Materials & Supplies -Oper.
59.08
D
074103
VO
61000
Materials & Supplies -Oper.
43.38
D
222314
CK
12/02/2009
INL005 INLAND WATER WORKS SUPPLY CO
4,893.34
073998
VO
14310
Inventory- Constr. Materials
-53.57
2,678.57
D
073999
VO
14310
Inventory- Constr. Materials
-15.06
753.19
D
074039
VO
61000
Materials & Supplies -Oper.
-5.23
261.60
D
074104
VO
14310
Inventory- Constr. Materials
-10.08
504.13
D
074105
:/O
61000
Materials ,Supplies -Open.
-5.45
272.50
D
074158
VO
61010
Materials & Supplies - Maint.
-10.46
523.20
D
222315
CK
12/02/2009
INT005 INTERSTATE BATTERY
221.30
074070
VO
71755
Equipment Repairs /Maintenar
83.86
D
074123
VO
71727
Garage Supplies /Small Tools
137.44
D
222316
CK
12/02/2009
JRF001 J.R. FREEMAN CO., INC
27.08
073989
VO
71500
Office Supplies
19.46
D
074138
VO
71500
Office Supplies
7.62
D
222317
CK
12/02/2009
KON004 KONICA MINOLTA BUSINESS
364.73
073983
VO
71550
Office Equipment MaintConw
364.73
D
222318
CK
12/02/2009
LAM015 LAMETTE- PRESTON
44.48
073702
VO
22210
Customer Refunds
44.48
D
222319
CK
12/02/2009
LAW003 LAWSON PRODUCTS,INC
653.00
074040
VO
61000
Materials & Supplies -Oper.
-0.41 50.89
D
074139
VO
71727
Garage Supplies /Small Tools
-5.35 607.87
D
222320
CK
12/02/2009
LES002 LESLIE'S POOL SUPPLIES, INC
84.91
074055
VO
65100
Treatment Chemicals
84.91
D
222321
CK
12/02/2009
L1005 LI -HUA
19.44
073743
VO
22210
Customer Refunds
19.44
D
222322
CK
12/02/2009
LIG003 LIGHTHOUSE REAL ESTATE
147.92
073615
VO
22210
Customer Refunds
85.38
D
073628
VO
22210
Customer Refunds
62.54
D
222323
CK
12/02/2009
LUN010 LUNA -LORA
68.52
073616
VO
22210
Customer Refunds
68.52
D
222324
CK
12/02/2009
MAC002 MAC'S SPRING SHOP
464.76
074106
VO
71755
Equipment Repairs /Maintenar
464.76
D
222325
CK
12/02/2009
MA1002 MAINTENANCE SOLUTIONS INC
1,810.55
074140
VO
61000
Materials & Supplies -Oper.
1,810.55
D
222326
CK
12/02/2009
MAR127 MAKABLE -MIKE
70.64
073684
VO
22210
Customer Refunds
70.64
D
222327
CK
12/02/2009
MCCO23 MC CROMETER INC
1,434.41
074041
VO
62000
Maintenance
1,434.41
D
222328
CK
12/02/2009
MCCO60 MCCORD- WILLIAM
44.48
073625
VO
22210
Customer Refunds
44.48
D
222329
CK
12/02/2009
MCK002 MC KEE - ARMSTRONG REA- -STEVE
25.04
073654
VO
22210
Customer Refunds
25.04
D
222330
CK
12/02/2009
MOL012 MCLEAN - -DONNA
11.84
073723
VO
22210
Customer Refunds
11.84
D
222331
CK
12/02/2009
MCM002 MCMASTER -CARR
169.55
074000
VO
61010
Materials & Supplies - Maint.
-1.71 171.26
D
222332
CK
12/02/2009
MET002 METROPOLITAN LIFE INS CO
432.75
074130
VO
23130
Life Insurance -Met Life
nn R
ItA
n
;
07413G
vu
7{`iF;_;=
. ,2811 e -tai insurance
L3.32 D
'2231'
CK
? o;no;onnr.
c009 'F!F"" S 01 j. _ ;dccir;r.,
IP ^,M M
074150
V(?
1100
In PronrPQQ NENnIT'C T OFFICES
n D
,
222334
CK
12/02/2009
MOL008 MOLLETI- CHANDRASEKHAR KIRON
32.37
073563
VO
22210
Customer Refunds
32.37 D
222335
CK
12/02/2009
MUN023 MUNIZ- INGRID
231.64
073703
VO
22210
Customer Refunds
231.64 D
222336
CK
12102/2009
NGU094 NGUYEN -HANG
9.29
073713
VO
22210
Customer Refunds
9.29 D
222337
CK
12/02/2009
NOV007 NOVAK- -RICHARD
26.01
073744
VO
22210
Customer Refunds
26.01 D
222338
CK
12/02/2009
OLI001 OLIVE - KENNETH
283.93
074132
AD
76500
Health /Dental Insurance
- 116.07 C
074131
VO
76600
OPEB - Retiree Medical
400.00 D
222339
CK
12/02/2009
ONL001 ONLINE RESOURCES CORPORATION
45.40
073988
VO
74950
Other Contracted Services
45.40 D
222340
CK
12/02/2009
PAM001 MGMT --PAMA
114.78
073745
VO
22210
Customer Refunds
114.78 D
222341
CK
12/02/2009
PAT001 PATTON'S SALES CORP
13.90
074085
VO
71755
Equipment Repairs /Maintenar
13.90 D
222342
CK
12/02/2009
PAT011 PATNO - DESIREE
36.54
073838
VO
22210
Customer Refunds
36.54 D
222343
CK
12/02/2009
PHO001 PHOENIX HOME LIFE
121.56
074133
VO
23132
Life Insurance - Phoenix Hm Li
121.5 ^o D
222344
CK
1210212009
PLUD02 PLUS 1 PERFORMANCE
1,599.97
074071
VO
71755
Equipment Repairs /Maintenar
114.92 D
074072
VO
71725
Vehicle Repairs /Maintenance
396.23 D
074073
VO
71725
Vehicle Repairs /Maintenance
389.54 D
074074
VO
71725
Vehicle Repairs /Maintenance
699.28 D
222345
CK
12/02/2009
PPS001 UTILITIES LLC -PPS
75.01
073746
VO
22210
Customer Refunds
30.37 D
074115
VO
22210
Customer Refunds
44.64 D
2 E.77
073984
VO
71015
Telephone
29.77 D
222347
CK
12/02/2009
RAJ001
RAJAGUKGUK -LIZ
43.33
073620
VO
22210
Customer Refunds
43.33 D
222348
CK
12/02/2009
RECO05
RECKARD JR -GALE D
51.39
073841
VO
22210
Customer Refunds
51.39 D
222349
CK
12/02/2009
REGO03
REGENCY REALTORS
88.44
073716
VO
22210
Customer Refunds
88.44 D
222350
CK
12/02/2009
RIM001
RIMROCKTECHNOLOGIES,INC.
495.00
074035
VO
71305
CommunicationsEquip Rep /M
495.00 D
222351
CK
12/02/2009
ROSO44
ROSS -JILL
39.68
073747
VO
22210
Customer Refunds
39.68 D
222352
CK
12/02/2009
SAF001
SAFETY KLEEN ACCOUNTS PAYABLE
163.50
074043
VO
77550
Regulatory Compliance
163.50 D
222353
CK
12/02/2009
SAF005
COMPANY - SAFETY COMPLIANCE
250.00
074141
VO
74400
Safety Consultants
250.00 D
222354
CK
12/02/2009
SAN004
SAN BERNARDINO -CITY OF
501,007.45
073712 .
VO
65000
Contracted Treatment
501,007.45 D
222355
CK
12/02/2009
SAN009
SAN BERNARDINO -CITY OF
13,938.24
074143
VO
62100
Permit Fees
9,422.06 D
074144
VO
11200
Construction in Progress
WA002477 SR HOUSING HIGH AVE & c
989.38 D
074144
VO
62100
Permit Fees
3,526.80 D
222356
CK
12/02/2009
SAN013
SANTINI -STEVE
400.00
074134
VO
76600
OPEB - Retiree Medical
400.00 D
222357
CK
12/02/2009
SCO021
SCOTT - PATRICIA
67.79
073657
VO
22210
Customer Refunds
67.79 D
222358
CK
12/02/2009
SECO10
SECRETARY OF STATE
530.00
073985
VO
71908
State Representation
530.00 D
222359
CK
12/02/2009
SIL032
SILVA -CHRIS
90.25
073748
VO
22210
Customer Refunds
90.25 D
222360
CK
12/02/2009
SK0001
SKOLNICK- CHERYL & DAVID
133.03
073848
VO
22210
Customer Refunds
133.03 D
222361
CK
12/02/2009
SMZ001
DBA RFALiTV WOai_D_SQVZ CO ",7p
Jq.77
073624
Vu
222f0
Customer Refunds
3.77
D
073849
VO
22210
Customer Refunds
56.00
D
222362
CK
12/02/2009
S00003
SO CAL PUMP & WELL SERVICE
2,310.02
074075
VO
62000
Maintenance
1,965.32
D
074076
VO
62000
Maintenance
344.70
D
G2236J
CK
IL%V2 %LVVJ
VO .19
SQ,Nw ALEX
37,89
073658
VO
22210
Customer Refunds
37.89
D
222364
CK
12/02/2009
SPA004
SPA9LING INSTRUMENTS INC.
1,568.55
074145
VO
62000
Maintenance
1,568.55
D
222365
CK
12/02/2009
SPS001
SPSSM INVESTMENTS LP
177.54
073621
VO
22210
Customer Refunds
48.18
D
073622
VO
22210
Customer Refunds
30.89
D
073850
VO
22210
Customer Refunds
39.24
D
073851
VO
22210
Customer Refunds
59.23
D
222366
CK
12/02/2009
STA041
STAR AUTO PARTS
45.01
074124
VO
71727
Garage Supplies /Small Tools
28.01
D
074125
VO
71727
Garage Supplies /Small Tools
17.00
D
222367
CK
12/02/2009
SUP005
SUPERIOR AUTOMOTIVE WAREHOUSE
213.32
o7aoza
VO
71720
Vehicle Parts /Supply
26.85
D
074147
VO
71720
Vehicle Parts /Supply
186.47
D
222368
CK
12/02/2009
SWI007
SWING -JOYCE
21.74
073724
VO
22210
Customer Refunds
21.74
D
222369
CK
12/02/2009
SYS002
SYSTEMS SOURCE, INC.
926.39
074148
VO
71552
Office Equipment Rental
926.39
D
222370
CK
1 210 2/20 0 3
TRE018
vE ImIvmGONZALE3
41 .63
066811
VO
22210
Customer Refunds
29.76
D
067311
VO
22210
Customer Refunds
11.93
D
222371
CK
12/02/2009
UN1002
UNITED PARCEL SERVICE
26.20
074079
VO
71505
Postage
26.20
D
222372
CK
12/02/2009
UN1013
UNION BANK OF CALIFORNIA
87,953.41
074135
VO
13582
Installment Fund -01
87,953.41
D
222373
CK
12/02/2009
VEL020
VELASCO -JUAN F
56.74
073725
VO
22210
Customer Refunds
56.74
D
222374
CK
12/02/2UU9
VER004 VERIZUN CALIFUHNIA
322.93
073986
VO
71015
Telephone
47.09 D
073987
VO
71015
Telephone
44.48 D
074049
VO
71015
Telephone
151.37 D
074049
VO
71405
Subscription Info Services
79.99 D
222375
CK
12/02/2009
VOG002 BACKFLOW- VOGEL'S PLUMBING &
1,405.00
074001
VO
62000
Maintenance
1,405.00 D
222376
CK
12/02/2009
VUL001 VULCAN MATERIALS COMPANY
1,087.84
074002
VO
61000
Materials & Supplies -Oper.
700.54 D
074142
VO
61000
Materials & Supplies -Oper.
387.30 D
222377
CK
12/02/2009
WAC001 MORTGAGE - WACHOVIA
132.22
073717
VO
22210
Customer Refunds
132.22 D
222378
CK
12/02/2009
WAX001 WAXIE SANITARY SUPPLY
293.47
074152
AD
71625
Janitorial Supplies
-10.89 C
073887
VO
71625
Janitorial Supplies
130.40 D
074159
VO
71625
Janitorial Supplies
54.45 D
074160
VO
71625
Janitorial Supplies
119.51 D
222379
CK
12/02/2009
WEB006 WEBER -SHARI
6.38
073629
VO
22210
Customer Refunds
6.38 D
222380
CK
12/02/2009
WES038 WESTERN SLOPE MINERAL COMP
77.40
073659
VO
22210
Customer Refunds
17.75 D
073854
VO
22210
Customer Refunds
59.65 D
222381
CK
12/02/2009
W00025 WOODS - DONALD
3.90
073836
VO
22210
Customer Refunds
3.90 D
222382
CK
12/02/2009
WAT004 WATER EDUCATION FOUNDATION
25.00
074161
VO
77100
Education /Seminars /Conferer
25.00 D
Total
805,134.84
East Val ley
rrr Water District
Board Memorandum No. B- 7 -2009 ��?, Date: December 8, 2009
From: Ron Buchwald, District Engineer R'b Joq
:subject: Plant 134 Upgrade and Expansion Project
— Next Phase of Work
Recommendation: Authorize District to Enter into the Goods and Services Agreement
with GE Water and Process Technologies
Background:
Over the course of the past couple of years, the District has been engaged with
consultants in the design upgrade and expansion of the Plant 134 Surface W 'ater
Treatment Plant. This includes a Water Quality & Regulatory Study to determine
the best treatment technology to meet upcoming regulations on disinfection by-
products, a Membrane Pilot Study to actually test on a limited basis various
membranes using two sources of water available to the District, a Preliminary
Design Report to layout the initial design parameters and estimated costs, and
the Final Design to incorporate all of the previous work along with the design of
the selected membrane manufacture.
On March 19, 2009, the District Board entered into an agreement with GE Water
and Process Technologies (GE), the lowest, responsive bidder on the Plant 134
Submerged or Pressure Membrane Filtration System Procurement Package
(procurement package). This procurement package contained -two agreements:
The first agreement is a Special Engineering Services Agreement that the District
would enter into with the lowest responsible bidder to work with CDM, the design
consultant, to complete the final design of the project. This is necessary due to
the significant variability in size, shape and functionality of the membranes and
the respective components by each manufacturer. The second agreement in the
procurement package is the Goods and Services Agreement. This agreement is
to actually complete the fabrication of the membrane units, transport said units to
they Treatment Plant, assist the Contractor in the installation of said units as well
as trouble shoot with and train staff.
In order to keep the project on schedule and to limit the escalation of costs to
both the District and GE, a time limit to enter said Goods and Services
Ag reement was set at one year from the Bid Date of December 19, 2008. If the
District declines to enter into this agreement by that date, GE would then be
1
allowed to forfeit their bid price and in essence delay the project. The District
would need to re -bid the procurement project and then redesign the project to fit
the new membrane manufacturer's units. This would be at a significant cost to
the District valued at over several hundred thousand dollars.
At this time, the District is waiting for a letter from the Department of Health
Services, approving a low interest loan for this project. On going discussions
with various department officials indicate that they anticipate this letter arriving by
the end of December. The District has submitted all required documents that are
needed at this time. The department is aware of the importance of this letter to
the District including this timing issue.
The risk of entering into the Goods and Services agreement at this time is the
lack of approved funding for this portion of the project. However, the risk of
losing this manufacturer is also significant. The timing of the design completion,
the State's award of a low interest loan, and entering into the Goods and
Services agreement with the Manufacture was somewhat difficult to coordinate.
Also, the risk of entering into this agreement is minimized by clauses in the
procurement package that allow the District to cancel this contract at anytime at
little to no cost to the District.
Two alternatives were explored by the District, GE and CDM; Entering into this
Goods and Services Agreement prior to December 19 or extend this deadline to
a period that will allow District to enter the agreement when funding is approved.
However, even with the verbal acknowledgement by GE of the cancellation
clauses in the procurement package, all parties felt it was in the best interest to
all to enter into the Goods and Services Agreement prior to December 19, 2009.
By entering this agreement, it allows GE to prepare vender contracts with
potential venders that GE cannot do at this time. Also, an extension potentially
would have required the negotiation of escalation costs (due to inflation and the
value of the US dollar versus the Canadian dollar) on the bid price due to longer
than anticipated period of design.
Fiscal Impact: $2,833,278.00
2
C"
GE
Water & Process Technologies
Order Confirmation Center
3239 Dundos Street West
Oakville, Ontario, Canada L611 4B2
T (905) 465 -3030 ex. 3249
F (905) 469 -2236
GEeguipmentpo@qe.com
December 2, 2009
Via fax: 909- 383 -1481
Mr. Ron Eluchwald
East Valley Water District .
3654 E. Highland Avenue, Suite 18
Highland, California
U-SA 92346 -2607
Re: Goods and Special Services Agreement
Dear Mr. Buchwold:
ZE:NON Environmental Corporation c/o GE Water & Process Technologies is pleased to
acknowledge the acceptance of your above referenced Agreement.
Attached is one signed copy of the agreement. Six original signed copies of the agreement
along with the requested bonds will be sent via courier later this week.
Robin Puskas has been assigned as the GE Project Manager. He will be contacting you shortly
to provide details on delivery of your order and to develop a final project schedule.
We greatly appreciate your business. Our measure of success is how well we deliver solutions
thot help our customers meet their critical business objectives. We are glad to have the
opportunity to demonstrate this for East Valley Water District.
Sincerely,.
)ryr eVcv6'6-,-
Kim Taylor
Order Confirmation Center
GE: Water & Process Technologies
cc: Elisio Ochoo - EVWD
Jamie Peterson - GE
East Valley Water District
Plant 134 Submerged or Pressure Membrane Filtration System Preselection
r
l SECTION 00500
GOODS AND SPECIAL SERVICES AGREEMENT
THIS GOODS AND SPECIAL SERVICES AGREEMENT, hereafter referred to as the "Agreement,"
made as of the 19th day of December in the year 2009 by and East Valley Water District, Highland,
CA, hereinafter called OWNER and Zenon Environmental Comoration, doing business as GE Water &
Process Technologies with legal address and principal place of business at 3239 Dundas Street West
Oakville. ON L6M4B2 Cananda hereinafter called MFSS. OWNER and MFSS in consideration of the
mutual covenants hereinafter set forth, agree as follows:
ARTICLE 1. GOODS AND SPECIAL SERVICES
1.1 MFSS shall furnish the Goods and Special Services as specified or indicated in the Contract
Documents. The Goods and Special Services to be fumished are described in Section 01010,
Summary of Work.
ARTICLE 2. THE PROJECT
2.1 The Project for which the Goods and Special Services are to be provided under the Contract
Documents is generally described as follows: fabrication and delivery of membrane filtration
equipment and ancillary components, assistance during installation of the goods, commissioning
of the equipment, delivery of spare parts and operation and maintenance manuals, warranty of
the membrane modules and system, testing of the equipment, and training of OWNER'S
personnel.
C2.2 The MFSS shall prepare and deliver separate Bonds and insurance certificates covering the
applicable portions of the Contract in accordance with Article 4 of the General and
Supplementary Conditions.
ARTICLE 3. ENGINEER
3.1 The Contract Documents have been prepared by Camp Dresser & McKee Inc., 9220 Cleveland
Avenue, Suite 100, Rancho Cucamonga, CA 91730, who will act as ENGINEER in connection
with the furnishing of Goods and Special Services in accordance with the Contract Documents.
ARTICCE 4. POINT OF DELIVERY
4.1 The place where the Goods are to be delivered is defined in the General and Supplementary
Conditions as the point of delivery and is designated as East Valley Water District Plant 134,
located at 4558 Highland Avenue, Highland, CA 92346.
ARTICLE 5. CONTRACT TIMES
5.1 Time of the Essence
A. All time limits for Milestones, if any, the delivery of Goods and the furnishing of Special
Services as stated in the Contract Documents are of the essence of the Contract, and accordingly
the parties have provided for liquidated damages in Article 8 of this Agreement. The statement
herein that time is of the essence shall not be construed to eviscerate or limit the MFSS's cure,
rights upon default, or any other provision of the Contract Documents or under applicable law
C Section 00500 — Goods and Services Agreement
Page I of 10
P:\EV WD_2706 \62670 Plant 134 PDR\7_Project Dommentsk7.4 Addenda \00500_rev.doc
Fas'l: Valley Water District
Plant 134 Submerged or Pressure Membrane Filtration System Preselection
1
that would afford MFSS a time certain, or a reasonable time, to perform its contractual
obligations. The provision of the first sentence of Paragraph 12.3 of the Procurement General
Conditions is hereby superseded in its entirety.
5.2 Days to Achieve Delivery of Goods
A. The Goods are to be complete and ready for the OWNER's receipt of delivery at the Point of
Destination in accordance with the following schedule:
MFSS shall not commence the manufacture of any Goods until the Shop Drawings have
been approved and the OWNER has issued a "Notice to Commence Fabrication."
2. The Goods shall be fabricated and delivered to the Point of Destination in accordance with
the: Schedule for Delivery of Goods, to be developed and agreed upon by the OWNER,
MFSS, ENGINEER, and GENERAL CONTRACTOR for the installation of the Goods
prior to the issuance of the "Notice to Commence Fabrication ". The ]MFSS shall accept a
Schedule for Delivery of Goods that requires the Goods to be fabricated and delivered to
the Point of Destination in as few as 150 days, but no more than 730 days, after the "Notice
to Commence Fabrication" is issued. If, through no fault of the MFSS, delivery is delayed
for more than 730 days after issuance of the Notice to Commence Fabrication, the MFSS
shall be entitled to adjustment of its proposal price to reflect material cost escalations.
3. All. Goods shall be fabricated and delivered to the Point of Destination according to the
Schedule for Delivery of Goods. Each shipment of Goods specified in the Schedule of
Delivery of Goods shall be delivered to the Point of Destination within a period of time
from between four calendar days before to four calendar days after the date specified for
that shipment within the Schedule for Delivery of Goods.
4. The MFSS shall be liable for liquidated damages in accordance with Paragraph 8.4 of the
Goods and Special Services Agreement for each shipment of Goods that is not fabricated
and delivered to the Point of Destination in accordance with the Schedule for Delivery of
Goods.
5. The OWNER may, by Change Order, direct the MFSS to ship to another Point of
Destination or to change the delivery period. Any such change shall require the written
approval of the MFSS and may entitle the MFSS to an adjustment in the contract price for
material cost escalations incurred by the MFSS as a result of said change.
5.3 Project ]Milestones for Special Services and MFSS's Warranty and Guarantee.
.A. The furnishing of Special Services to the OWNER will commence upon the execution of the
Goods and Services Agreement between the OWNER and the MFSS. The MFSS shall deliver
all Special Services required by the Contract Documents based upon the following milestones.
Special Services
a. Operation and Maintenance Manuals shall be delivered at the times indicated in
Section 01730, Installation, Operation and Maintenance Manuals.
b. In accordance with Section 01620, Installation of Membrane Equipment, Special
Services associated with the Installation of the Goods shall commence with the
Section 00500 — Goods and Services Agreement
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East Valley Water District
Plant 134 Submerged or Pressure Membrane Filtration System Preselection
C._ delivery of the Goods and shall be completed when the "Notice of Completed
Installation" is issued by the ENGINEER.
c. In accordance with Section 01660, Commissioning of Membrane Equipment,
commissioning shall commence after the "Notice of Completed Installation" is issued
and the associated work has been completed. Upon completion of commissioning, a
"Notice of Completed Commissioning" will be issued by the ENGINEER.
d. In accordance with Section 01715, Equipment Operation and Maintenance Training
shall commence after the "Notice of Completed Commissioning" is issued. Upon
completion of Operator Training, a "Notice of Completed Training" will be issued by
the ENGINEER.
e. In accordance with Section 01670, Acceptance Testing of Membrane Equipment,
acceptance testing shall not commence until after the prerequisite "Notice of
Completed Training" is issued. Upon completion of Acceptance Testing, a "Notice of
Substantial Completion of the Membrane Filtration System" will be issued by the
ENGINEER.
f. In accordance with Section 01680, Operations Assistance, operations assistance shall
be provided in accordance with the requirements of that Section.
B. For the purposes of MFSS's warranty and guarantee, the following milestones areas follows:
1. In accordance with Section 01740, Warranties, the Membrane Module Warranty Period
shall commence on the date the "Notice of Substantial Completion of the Membrane
Filtration System" is issued.
2. The Correction Period shall commence on the date the "Notice of Completed
Commissioning" is issued.
ARTICLE 6. CONTRACT PRICE
6.1 OWNER will pay MFSS for furnishing the Goods and Special Services in accordance with the
Contract Documents, including Final Negotiated Agreements to Bid Documents (dated
February 5, 2009) and Final Negotiated Agreements to Bid Documents Part 2 (dated
November 24,2009), inclusive, in current funds at the Contract Price agreed upon in the
MFSS's Proposal Form attached to this Agreement.
6.2 MFSS shall furnish Goods and Special Services and accept in full payment the Contract Price of
Two million, eight hundred thirty three thousand,
two hundred seventy eight, and 001100 - Dollars ($ 2,833,278 )
(In words) (In numbers)
established in the Notice of Selection. The above amount is subject to additions and deductions
by Change Order(s) to the Contract Price detailed in the Proposal Form. Payments will be made
to the MFSS on the basis of the terms specified herein.
CSection 00500 —Goods and Services Agreement
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Last Valley Water District
Plant I14 Submerged or Pressure Membrane Filtration System Preselection
ARTICLE 7. APPLICATIONS FOR PAYMENT
7.1 MFSS shall submit Applications for Payment in accordance with Article 6 of the General and
Supplementary Conditions. Applications for Payment will be processed by ENGINEER as
provided in the Conditions of the Contract.
7.2 Progress; and Final Payment:
A. OWNER will make progress payments on account of the Contract Price on the basis of MFSS's
Applications for Payment as recommended by ENGINEER, monthly during the Contract as
provided below. All progress payments will be made on the basis of the famishing, delivery to
the Point of Destination and acceptance by OWNER in accordance with Article 5 of the General
and Supplementary Conditions of the Contract of Goods and on the basis of Special Services
farmshe:d measured by the schedule of values provided for in Paragraph 7.19 in the
Supplementary Conditions of the Contract.
B.. The first Application for Payment shall be submitted after review and approval of all Shop
Drawings and after OWNER has issued a "Notice to Continence Fabrication." The OWNER
shall provide payment of an amount equal to 20 percent of the Contract Price provided upon
receipt of the first Application for Payment, submitted in accordance with Article 6 of the
General and Supplementary Conditions, and accompanied by the ENGINE ER's
recommendation for payment in accordance Article 6 of the General and Supplementary
Conditions, to the MFSS
C. Beginning with the second Application for Payment and prior to Substantial Completion of the
Membrane Filtration System, progress payments will be made in an amount equal to an
additional 65 percent of the value of Goods delivered to the Point of Destination and accepted
by OWNER in accordance with Article 5 of the Conditions of Contract since the previous
application for payment and 65 percent of the value of Special Services :furnished or as
otherwise approved by ENGINEER completed since the previous application for payment, less
such amounts as ENGINEER may determine in accordance with Article 6 of the General and
Supplementary Conditions, until the aggregate of the total payments previously made, less such
amounts as the ENGINEER may determine in accordance with Article 6 of the Supplementary
Conditions, equal 85% of the total contract price.
D. Upon Substantial Completion of the Membrane Filtration System the OWNER shall pay an
amount sufficient to increase total payments to MFSS to 95 percent of that portion of the
Contract Price less such amounts to ENGINEER shall determine in accordance with Article 6 of
the Conditions of the Contract. "If, through no fault of the MFSS, the "Notice of Substantial
Completion of the Membrane Filtration System" cannot be issued by the ENGINEER within
365 days of the issuance of the "Notice of Completed Commissioning ", OWNER shall pay an
amount sufficient to increase the total payments to the MFSS to 95% of the contract price."
E. Fioal Payment. Upon final completion, and acceptance of the Work in accordance with Article
6 of the Conditions of the Contract, OWNER shall pay the remainder of the Contract Price as
rwommended by ENGINEER as provided in Article 6. If, through no fault of the MFSS, a
"Final Payment Notice" cannot be issued by the ENGINEER within 90 days of the issuance of
the "Notice of Substantial Completion of the Membrane Filtration System ", OWNER shall pay
th.. MFSS the remainder of the contract price.
\. Section 00500 — Goods and Services Agreement
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East Valley Water District
Plant 134 Submerged or Pressure Membrane Filtration System Preselection
CARTICLE 8. LIQUIDATED DAMAGES
8.1 OWNER and MFSS recognize that time is of the essence of this Agreement and that OWNER
will suffer financial loss if the Goods are not fabricated and ready for delivery to the OWNER
or the Special Services are not furnished within the Contract Time specified in Article 5 above,
plus any extensions thereof allowed in accordance with Article 12 of the General Conditions.
They also recognize that the timely performance by other parties involved in the OWNER's
Project are materially dependent upon the MFSS's specific compliance with the requirements of
Article 5 above plus any extensions thereof allowed in accordance with Article 12 of the
General Conditions. Should MFSS fail to complete the Work within this time, OWNER may
retain liquidated damages in accordance with this Agreement. Liquidated damages set forth in
this Article 8 shall constitute the Owner's sole and exclusive remedy for delay by MFSS in
achieving any Milestones or dates for the delivery of Goods or furnishing of Special Services or
Engineering. In no event shall MOSS be required to pay liquidated damages to the extent that
the payment of such damages would allow the aggregate of all such damages paid to exceed ten
percent (10 %) of the Contract Price. It is understood that the foregoing limitation is a subset of
and not in addition to the limitation of liability set forth in Paragraph 11.9 of Article 11 of this
agreement.
8.2 Provided, that MFSS shall not be charged with liquidated damages or any excess cost when the
delay in completion of the Work is for reasons included in Article 12 of the General Conditions,
or for reasons not the fault of, nor attributable to, the MFSS.
8.3 Provided, further, that MFSS shall furnish OWNER the required notification of such delays in
accordance with Article 12 of the General Conditions.
8.4 Liquidated Damages
A. MFSS agrees to pay OWNER liquidated damages in the amount of two thousand dollars
($2,000) for each calendar day that expires after the times or dates specified in Paragraph 5.2.A
above for the delivery of Goods.
B. MFSS agrees to pay OWNER liquidated damages in the amount of five hundred dollars ($500)
for each calendar day that expires after the times or dates specified in Paragraph 5.3.A. above
for provision of Special Services.
C. The liquidated damages are not a penalty but represent the fixed costs associated with
OWNER's administrative fees and costs incurred by the OWNER's inability to place all or
portions of this project into service within the time stipulated in the Agreement. The payment
of liquidated damages shall not, however, prevent the OWNER from pursuing non - monetary
remedies for breach of contract or other claims for breach of contract not relating to failure to
achieve final completion.
D. By execution of this Agreement, the OWNER and the MFSS expressly agree that these
liquidated damage amounts are reasonable under the circumstances existing at the time this
Agreement is executed.
8.5 The OWNER may deduct the amount of liquidated damages from monies due the MFSS under
this Agreement.
1 ARTICLE 9. ASSURANCE
Section 00500 — Goods and Services Agreement
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East Valley Water District
Plane: 134 Submerged or Pressure Membrane Filtration System Preselection
9.1 MESS has familiarized itself with the nature and extent of the Contract Documents, Work,
locality, and with all local conditions and Federal, State and local laws, ordinances, rules and
regulations that in any manner may affect cost, progress or performance of the Work.
9.2 MFSS has carefully studied and correlated the information known to MFSS, and information
and observations obtained from MFSS's visits, if any, to the Point of Destination, with the
Contract Documents.
93 MFSS has given ENGINEER written notice of any conflicts, errors, omissions, ambiguities or
discrepancies that it has discovered in the Contract Documents and the written resolution
thereof by ENGINEER is acceptable to MFSS.
9.4 MFSS agrees that the Contract Documents are sufficient in scope and detail to indicate and
convey understanding of all terms and conditions for furnishing Goods and Special Services.
9.5 During the development of the Contract Documents, the MFSS has provided information and
design concepts for its proprietary membrane system. in providing the information and design
concepts for this Project, the MFSS has considered and incorporated the concept of "linear
scalability" into its design. Linear scalability means that; 1) the MFSS has considered and
evaluated the design and operational requirements and the results of demonstration testing, and
2) that the equipment provided by the MFSS is warranted to be linearly scalable in proportion.
ARTICLE 10. CONTRACT DOCUMENTS
10.1 The Contract Documents which comprise the Contract between OWNER and MFSS are
attached hereto and made a part hereof and consist of the specifications (Divisions 1 through
`- 15), Invitation To Proposers, Instructions To Proposers, MFSS's Proposal, Goods and Special
Services Agreement, Performance and Payment Bonds, insurance certificates, General and
Supplementary Conditions, Appendices, all modifications and Addenda thereof incorporated
into the Documents before execution of the Contract, and including all subsequent Change
orders issued by OWNER, and all other requirements incorporated in these Documents by
specific reference thereto.
10.2. The following shall be incorporated in the Contract Documents, which may be delivered or
issued on or after the Effective Date of this Agreement and are not attached hereto:
A. Notice of Selection
B. Notice to Commence Fabrication
C. Notice of Completed Installation
D. Notice of Completed Commissioning
E. Notice of Completed Training
F. Notice of Substantial Completion of the Membrane Filtration System
G. Final Acceptance
H. Written Amendments)
Section 00500 —Goods and Services Agreement
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East Valley Water District
Plant 134 Submerged or Pressure Membrane Filtration System Preselection
CI. Change Order(s)
J. ENGINEER's written interpretation(s)
10.3 There are no Contract Documents other than those listed in this Article 10.
10.4 In the event of a conflict between an accepted schedule or schedule update and a specific
requirement of the Contract Documents, the Contract Documents shall, at all time, have
precedence. Acceptance of a schedule or schedule update shall not waive any requirements of
the Contract Documents.
ARTICLE 11. MISCELLANEOUS
11.1 Terms used in this Agreement which are defined in Article 1 of the Conditions of the Contract
shall have the meanings assigned in the General and Supplementary Conditions of the Contract.
11.2 Successors
A The OWNER and MFSS each binds itself, its partners, successors, and legal representatives to
the other party hereto, its partners, successors and legal representatives in respect to all
covenants, agreements and obligations contained in the Contract Documents.
11.4 Severability
A. Any provision or part of the Contract Documents held to be void or unenforceable under any
f Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be
\_.. valid and binding upon the OWNER and MFSS. The Contract Documents shall be reformed to
replace such stricken provision or part thereof with a valid and enforceable provision that comes
as close as possible to expressing the intention of the stricken provision.
11.5 Venue
A. The laws of the State of California shall govern the formation, interpretation, and performance
of this Agreement. Venue for arbitration and/or actions arising out of this Agreement shall be
in San Bernardino, California.
11.6 Entire Agreement
A. This Agreement that includes the Contract Documents contains the entire agreement, between
the parties and supersedes all prior negotiations, discussions, obligations, and rights of the
parties in respect of each other regarding the subject matter of this Agreement. There is no
other written or oral understanding between the parties. No modification, amendment or
alteration of this Agreement shall be valid unless it is in writing and signed by the parties
hereto.
11.7 Counterparts
A. This Agreement maybe executed in counterparts, which when taken together shall constitute a
single signed original as though all parties had executed the same page.
C 11.8 Authority to Execute Agreement:
Section 00500 — Goods and Services Agreement
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Ease: Valley Water District
Plant 134 Submerged. or Pressure Membrane Filtration System Preselection
A. Each party signing on behalf of a corporation, partnership, joint venture or governmental entity
hereby declares that he, she, or it has the authority to sign on behalf of his, her or its respective
corporation, partnership, joint venture, entity and agrees to hold the other party or parties hereto
harmless if he, she or it does not have such authority.
11.9 Limitation of Liability
A. Except for claims relating to third party losses for which the MFSS is obligated to indemnify
pursuant to Paragraph 7.14 of Article 7 of the General Conditions, neither parry to this
Agreement shall be liable to the other party hereto for any consequential, incidental, special,
punitive, exemplary, or other indirect damages. Except for claims relating to third party losses
for which the MFSS is obligated to indemnify pursuant to Paragraph 7.14 of Article 7 of the
General Conditions, the MFSS's total liability to OWNER arising at any time under any of the
Contract Documents, or otherwise in connection with completing the Contract Documents
(whether arising under breach of contract, tort, strict liability, or any other theory of law), shall
not exceed the limits of any applicable insurance coverage required of MESS in the Contract
Documents or 1.0 times the amount of the Total Contract Price for the Goods and Special
Services Agreement, whichever is greater. Notwithstanding anything herein to the contrary, the
O'WNER's total liability to MFSS arising at any time under any of the Contract Documents, or
otherwise in connection with completing the Contract Documents (whether arising under breach
of contract, tort, strict liability, or any other theory of law), shall not exceed 1.0 times the
amount of the Total Contract Price for the Goods and Special Services Agreement.
Section 00500 — Goods and Services Agreement
Page 8 of 10
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c
C_
East Valley Water District
Plant 134 Submerged or Pressure Membrane Filtration System Preselection
IN WITNESS WHEREOF, OWNER and MFSS have signed this Agreement in triplicate. One
counterpart each has been delivered to OWNER, MFSS, and ENGINEER. All portions of the Contract
Documents have been signed, initialed or identified by OWNER and MFSS or identified by ENGINEER
on their behalf.
This Agreement will he effective on December 19, 2009, (which is the effective Date of j is Agreement).
Attest:
(SignatdrA
Address for giving notices:
3239 Dundas Street West
Oakville, Ontario
L6M4B2 Canada
(If MFSS is a corporation, attach evidence of authority to sign.)
(Typed ..
MFSS's License No. 99- 885357 (If required by state or municipal
law)
Attest:
(Signature)
Address for giving notices:
East Valley Water District, Attn: Eliseo Ochoa
3654 E. Highland Avenue, Suite 18
Highland, CA 92346 -2607
Approved as to form and execution this
Countersigned By:
day of
East Valley Water District
(OWNER)
(Signature)
Robert E. Martin, General Manager
(Typed Name and Title)
City Attorney
(or other designated official)
END OF SECTION
/r
Section 00500 — Goods and Services Agreement
Page 9 of 10
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2009.
c
Secretary's Certificate
GE Analytical Instruments, Inc.; GE Betz, Inc.; GE Betz International,
Inc.; GE Ionics, Inc.; GE Mobile Water, Inc.;
GE Osmonics, Inc. and Zenon Environmental Corporation
(d /b /a GE Water & Process Technologies)
I, Glynn Key, hereby certify
That I am a duly appointed and serving Secretary of each of the
Corporations named above (the "Corporations"); and
That David Bingham has been delegated authority to sign
agreements on behalf of the Corporations consistent with the
terms and approvals defined by their policies and procedures,
including the authority to sign all contractual instruments,
�.
certificates, documents, acknowledgments, consents, and other
agreements as may be necessary or convenient to carry out the
intent and purpose of the foregoing authority.
. 3 February 2009
Trevose, PA
USA
n.
Glynn Ke
Secretary
East Valley Water District
Plant 134 Submerged or Pressure Membrane Filtration System Preselection
C
THIS PAGE IS BLANK
\_ Section 00500 —Goods and Services Agreement
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East Valley Water District
Plant 134 Submerged or Pressure Membrane Filtration System Preselection
FINAL NEGOTIATED AGREEMENTS TO BID DOCUMENTS PART 2
Dated: November 24, 2009
This document summarizes the negotiated agreements to East Valley Water District Plant 134
Membrane Filtration System Preselection bid documents in connection with Specification
Section 00500 Goods and Services Agreement.
Specification Section 00500
Page 2: Replace paragraph 5.2.A.2 with the following:
"5.2 Days to Achieve Delivery of Goods
A.2. The Goods shall be fabricated and delivered to the Point of Destination in accordance
with the Schedule for Delivery of Goods, to be developed and agreed upon by the
OWNER, MFSS, ENGINEER, and GENERAL CONTRACTOR for the installation of the
Goods prior to the issuance of the "Notice to Commence Fabrication ". The Goods shall
be fabricated and delivered to the Point of Destination in accordance with the
Schedule for Delivery of Goods, as follows:
Schedule for Delivery of Goods
Goods
_
Delivery Completion Date,
1.:Membrane Tanks
175 days after the "Notice
to Commence Fabrication" is issued
2. Electrical Panels and Rotating Equipment
190 days after the "Notice
to Commence Fabrication_" is issued
3. Goods excluding Membrane Tanks,
210 days after the "Notice
Electrical Panels, Rotating Equipment
to Commence Fabrication" is issued
and Membrane Modules
_
4. Membrane Modules
_
14 days after the "Notice of Completed
Installation" is issued
If, through no fault of the MFSS, delivery is delayed for more than the specified
number of days after issuance of the Notice to Commence Fabrication, the MFSS shall
be entitled to adjustment of its proposal price to reflect material cost escalations."
The MFSS is requested to take cognizance of the final negotiated agreements to specifications
hen. made. A copy of the final negotiated agreements or an acknowledgement thereof shall be
returned with the signed SECTION 00500 GOODS AND SERVICES AGREEMENT.
Eun Chu You, P.E.
C:arn.p Dresser &: McKee Inc.
C Final Negotiated Agreements to Bid Documents Part 2
Page l of I
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Execution Copy
1 FIFTH AMENDMENT
21 AGREEMENT TO DEVELOP AND ADOPT AN INSTITUTIONAL CONTROLS GROUNDWATER
3 MANAGEMENTPROGRAM
4
5
6 This Fifth Amendment to the Agreement to Develop and Adopt an Institutional Controls
7 Gtoundwater Management Program ("Fifth Amendment") is entered into and effective this 31st
8 day of December, 2009 by and among the following pasties (collectively, the "Parties': the City of
9 San Bernardino and the City of San Bernardino Municipal Water Department; San Bernardino
l0 Valley Municipal Water District; Western Municipal Water District of Riverside County; City of
11 Rivmside; West Valley Water District, East Valley Water District; City of Colton; and Riverside
12 Highland Water Company.
13
14 Recitals
15
16 A. Between December 29, 2004 and February 2, 2005, the Parties entered into the
17 Agreement to Develop and Adopt an Institutional Controls Groundwater Management Program
18 (the "ICSA" ), which agreement called for the collaborative development of an. institutional controls
19 groundwater management program (the "ICSA Progxaun'�. The ICSA has been extended by means
20 of four amendments and will terminate on December 31, 2009, unless emended by unanimous
21 consent of the Parties.
22
23 B. During the period from 2005 through 2009, the Parties have worked diligently to
24 improve the existing groundwater models of the San Bernardino Basin Area in order to be able to
25 devr_lop the ICSA Program based on the best available technical information.
26
27 C. The Parties intend to work diligently to reach a final settlement, as contemplated by
28 the ICSA, by june 30, 2010.
29
:30
:31.
:32
:33
Pi:fth Amendment to ICSA
Page 1 of 5
10429181
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AgLeements
The Parties agree as follows:
Execution Copy
1. Extension of the ICSA The term of the ICSA is hereby extended from December. 31, 2009 to
June 30, 2010.
2. Reuiew of PreAppmoedActinities. The Patties agree that, if requested in writing by a Party
claiming hardship from the application of an existing extraction limit, they will negotiate in
good faith to modify such pre - approved limit to avoid hardship.
3. iiekdonshp to ICSA. Save as expressly provided in paragraphs 1 through 2 above, nothing in
this Fifth Amendment shall be construed as modifying any term or provision of the ICSA.
1042918.1
-- Signatures on Following Pages --
Fifth Amendment to ICSA
Page 2 of 5
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CITY OF COLTON
Eric: Fraser
Director of Water & Wastewater
Approved as to form only:
Dean Detleth
Best, Best & Krieger LiP
CITY OF RIVERSIDE
Bradley J. Hudson
City Manager
Approved as to form. only:
Susan Wilson
Deputy City Attotnq
CITY OF SAV BERNARDINO
M
Mayor
Approved as to form and legal content
:1
1042'118.1
Thomas N. Jacobson
Execution Copy
Dated: , 2009.
Dated:
2009.
Dated: 2009.
ATTEST:
Rachel Clark, City Clerk
Fifth Amendment to ICSA
Page 3 of 5
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CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT
Stacey Aldstadt
General Manager
Approved as to £onm only:
Thomas N. Jacobson
EAST VALLEY WATER DISTRICT
E
Robert E. Munn
General Manager
Approved as to form only:
Steven M. Kennedy
Brunick, McElhaney & Beckett
RIVERSIDE HIGHLAND WATER COMPANY
Don Hough
General Manager
Approved as to form only:
M2vie.1
William J. Brunick
Brunick, McElhaney & Beckett
Dated:
Execution Copy
2009,
Dated: 2009.
Dated: . 2009.
Fifth Amendment to ICSA
Page 4 of 5
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SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT
Randy Van Gelder
General Manager
Approved as to form only:
David R.E. Aladjem
Downey Brand ELP
WEST VALLEY WATER DISTRICT
By:___�
Anthony Amiza
General Manager
Approved as to form only:
By'- - - --
Gerald W. Eagam
Redwine and Sherrill
Execution Copy
Dated: _ 2009.
Dated:
WESTERN MUNICIPAL WATER DISTRICT OF RIVERSIDE COUNTY
John V. Rossi
General Manager
Approved as to f6rm only:
By,. - - ----
Jill N. Willis
Bess; Best & Krieger LLP
10428:8.1
Dated:
2009.
2009.
Fifth Amendment to ICSA
Page 5 of 5
East Valley
Water District
Board Meimorandurn No. B- 6 -2009
From: Brian Tompkins / CFO
Subject: Standard Mileage Rate
Date: December 8, 2009
Recornmendation: Adopt standard mileage reimbursement rate established by IRS for 2010
Background:
IRS Revenue Procedure 2009 -111 has set the 2010 standard mileage reimbursement rate that can be
used by businesses at 500, down from the 2009 rate of 550 per mile.
I recommend that the rate at which the District reimburses directors and employees for district related
miles driven during 2.010 be adjusted to conform to the rate established by the IRS, effective January 1,
2010.
Fiscal Impact: No significant fiscal impact; no budget adjustment necessary
NHS Announces 2010 Standard Mileage Rates
IR- 2009.111, Dec. 3, 2009
WASHINGTON - -The Internal Revenue Service today issued the 2010 optional standard mileage rates used to
calculate! the deductible costs of operating an automobile for business, charitable, medical or moving purposes.
Beginnirg on Jan. 1, 2010, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:
0 50 cents per mile for business miles driven
0 16.5 cents per toile driven for medical or moving purposes
v 14 cents per mile driven in service of charitable organizations
The new rates for business, medical and moving purposes are slightly lower than last year's. The mileage rates for
2010 reflect generally lower transportation costs compared to a year ago.
The standard mileage rate for business is based on an annual study of the fixed and variable costs of operating an
automobile. The rate for medical and moving purposes is based on the variable costs as determined by the same
study. Independent contractor Runzheimer International conducted the study.
A taxpayer may not use the business standard mileage rate for a vehicle after using any depreciation method under
the Modified Accelerated Cost Recovery System (MACRS) or after claiming a Section 179 deduction for that vehicle.
In addition, the business standard mileage rate cannot be used for any vehicle used for hire or for more than four
vehicles used simultaneously.
Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard
mileage rates.
Revenue Procedure 2009 -54 contains additional details regarding the standard mileage rates.
Subscribe to IRS Newswire
Page Last Reviewed or Updated: December 03, 2009
East Valley Water District
Balance Sheet - Unaudited
October 31, 2009
ASSETS
UTILITY PLANT •- at cost:
Utility Plant in Service - water department
$116,272,223
Utility Plant in Service - sewer department
26,780,326
143,052,549
Less:.Accumulated Depreciation
X8,532,369)
97,520,180
Construction in Progress
16,904,821
114,425,001
RESTRICTED ASSETS:
Emergency Reser ✓e 2,192,925
COP Debt Service Funds - Trust Accts 1,392,688
Construction Funds 616,410
4,202,023
CURRENT ASSETS:
Cash and Investments 9,611,470
Less: R9lestricted Cash and Investments 4,202,023
5,409,447
Accounts Receivable (net of allowance) 1,674,671
Other Receivables (net of allowance) 366,785
Grants, Receivable 384,600
Inventor/ 1,110,724
Prepaid Expenses 136,499
9,082,726
OTHER ASSETS AND, DEFERRED COSTS (Net of Amortization):
Bond discount and incidental bond expenses 3,050
Deferred financing charges 176,618
179,668
'rOTAL ASSETS 127,889,418
Balance Sheet Page 1
East Valley Water District
Balance Sheet - Unaudited
October 31, 2009
LIABILITIES AND EQUITY
LONG-TERM DEBT:
Certificates of Participation due after one year
$5,971,985
Installment Payment Obligations
12,977,382
DWR Loan
138,623
Less: Deferred amount on refunding of COPs
(255,677)
Accrued interest payable
18,832,313
CURRENT LIABILITIES:
Accounts payable
1,570,513
Accrued payroll and benefits
939,574
Customer service deposits
1,587,596
Construction deposits
161,395
Accrued interest payable
34,451
Long Term Debt - amounts due within one year
1,982,923
6,276,452
TOTAL LIABILITIES 25,108,765
EQUITY:
Contributed Capital:
Invested in Utility Plant 39,100,935
Other Contributed Capital 3,695,064
Retained Earnings:
Reserved for water bond funds 6,475
Reserved for emergencies 2,170,000
Reserved for Unemployment Insurance 16,450
Unreserved 54,735,653
Net Income for current year 3,056,076
TOTAL EQUITY 102,780,653
TOTAL LIABILITIES AND EQUITY 127,889,418
Balance Sheet Page 2
Revenue/Expense Stmt Page 1
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures - Unaudited
October 31, 2009
October
YTD
Annual
,\nf..nl
�4oa
uyca
OPERATING REVENUES
\Nate," Salas
1,204039
,39,300
T 239
`394 ^03
1,300
;316,392)
•3,217,600
Water Meter Charge
258,073
268,135
(62)
1,072,179
1,072,535
(356)
Sewer Collection System Charges
307,558
309,000
(1,442)
1,255,670
1,302,000
(46,330)
3,665,000
Sewer Treatment Charges
501,007
49i,800
9,207
2,055,295
2,086,700
(31,405)
5,757,900
Service Initiation / Installation Chrgs
29,271
8,340
20,931
60,876
33,360
27,516
100,000
Collection Charges
19,175
16,670
2,505
70,672
66,670
4,002
200,000
Permits & Inspection Charges
0
170
(170)
0
670
(670)
2,000
2,329,123
2,283,915
45,208
9,909,600
10,273,735
(364,135)
25,539,500
OPERATING EXPENSES
Source Of Supply
Supervision and Labor
17,285
12,000
5,285
44,784
51,000
(6,216)
148,000
Overtime Labor
107
750
(643)
501
3,000
(2,499)
9,000
Materials & Supplies
2,330
0
2,330
2,438
0
2,438
0
Purchased Water
35,000
100,000
(65,000)
35,085
100,000
(64,915)
125,000
Groundwater charge
90,000
0
90,000
90,000
0
90,000
163,000
North Fork/City Creek - Assesment
0
0
0
0
0
0
60,000
Maintenance
0
1,250
(1,250)
700
5,000
(4,300)
15,000
Water testing
16,457
12,500
5,957
44,718
50,000
(5,282)
150,000
Total Source Of Supply
163,179
126,500
36,679
218,226
209,000
9,226
670,000
Pumping
Supervision and Labor
59,943
45,775
14,168
155,754
183,100
(27,346)
549,300
Overtime Labor
9,573
5,800
3,773
24,975
23,200
1,775
65,000
Materials & Supplies
7,759
6,000
1,759
16,444
24,000
(7,556)
65,000
Maintenance
16,030
28,000
(11,970)
40,051
115,000
(74,949)
340,000
Fuel and Power
162,221
200,000
(37,779)
918,097
920,000
(1,903)
2,100,000
Treatment Chemicals
17,411
12,500
4,911
66,088
50,000
16,086
150,000
CIP Labor Credit
(6,201)
(4,000)
(2,201)
(16,253)
(16,000)
(253)
(48,000)
Total Pumping
266,736
294,075
(27,339)
1,205,156
1,299,300
(94,144)
3,221,300
YY$te IICatinent
Supervision and Labor
12,612
13,900
(1,288)
35,969
55,600
(19,631)
166,700
Overtime Labor
3,127
2,100
1,027
10,557
8,400
2,157
25,000
Materials & Supplies
2,855
1,830
1,025
7,348
7,330
18
22,000
Maintenance
938
4,590
(3,652)
16,746
18,360
(1,614)
55,000
Fuel and Power
11,698
12,000
(302)
56,289
57,000
(711)
145,000
Contracted Treatment
58,608
117,250
(58,642)
237,312
469,000
(231,688)
1,407,000
Treatment Chemicals
1,202
3,300
(2,098)
17,527
13.500
4,027
40,000
CIP Labor Credit
(59)
0
(59)
(420)
0
(420)
0
Total Water Treatment
90,981
154,970
(63,989)
381,328
629,190
(247,862)
1,860,700
Revenue/Expense Stmt Page 1
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures - Unaudited
October 31, 2009
October YTD Annual
Actual Budget Variance Actual Budget Variance Budget
Wastewater Treatment
Contracted Treatment 501,007 491,800 9,207 2,055,295 2,086,700 (31,405) 5,757,900
Trans & Distribution
Supervision and Labor
110,812
79,225
31,587
303,429
319,900
(16,471)
953,100
Overtime Labor
10,580
9,300
1,280
21,457
37,000
(15,543)
110,000
Materials & Supplies
38,649
17,000
21,649
112,233
69,000
43,233
200,000
Maintenance
9,635
31,500
(21,865)
95,949
127,000
(31,051)
380,000
CIP Labor Credit
(1,067)
(15,000)
13,933
(17,470)
(22.500)
5,030
(90,000)
Total Trans & Distribution
168,609
122,025
46,584
515,598
530,400
(14,802)
1,553,100
Wastewater Collection
Supervision and Labor
28,119
22,750
5,369
79,083
91,050
(11,967)
273,100
Overtime Labor
451
1,250
(799)
686
5,000
(4,314)
15,000
Materials & Supplies
5,453
6,250
(797)
28,885
25,000
3,885
75,000
Maintenance
86
13,300
(13,214)
(316)
53,300
(53,616)
160,000
CIP Labor Credit
0
(3,750)
3,750
0
(11,000)
11,000
(65,000)
Total Wastewater Collection
34,109
39,800
(5,691)
108,338
163,350
(55,012)
458,100
Customer Accounts
Supervision and Labor
64,420
52,250
12,170
174,300
209,000
(34,700)
627,000
Overtime Labor
5,714
2,080
3,634
17,864
8,330
9,534
25,000
Postage - Billing
9,521
9,590
(69)
37,697
38,340
(643)
115,000
Contract Services - Billing
4,547
4,160
387
18,502
16,660
1,842
50,000
Contract Svcs - Pmt Processing
8,376
7,750
626
31,641
31,000
641
93,000
Credit Checks /Collections
77
83
(6)
311
333
(22)
1,000
Cash Short /Bad Debts
(37)
292
(329)
2
1,168
(1,166)
3,500
Materials & Supplies
0
660
(660)
0
2,660
(2,660)
8,000
CIP Labor Credit
0
0
0
(516)
0
(51 6)
0
Total Customer Accounts
92,618
76,865
15,753
279,801
307,491
(27,690)
922,500
Revenue/Expense Stmt Page 2
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures -Unaudited
October 31, 2009
October YTD Annual
Actual ouduet yaiialcc Auivai Buuu6i va,idnye oudaei
4vwral & A4i111r11jtr Gtl Ve
Supervision and Labor
256,212
174,785
61,427
687,550
699,115
(11,565)
22,097,300
Overtime Labor
3,644
4,250
(606)
6,958
17,000
(10,042)
51,000
Employee Benefits
145,312
175,330
(30,018)
562,368
701,430
(139,062)
2,104,380
CIP Labor Credit
(22,790)
(27,125)
4,335
(58,444)
(108,500)
50,056
(325,500)
Workers Compensation
48,160
19,340
28,820
96,806
69,080
27,726
199,020
Utilities & Telephone
61988
10,838
(3,850)
40,487
43,333
(2,846)
130,000
Dues & Subscriptions
6,175
10,080
(3,905)
71,482
40,340
31,142
121,000
Office Supplies & Expenses
8,072
8,013
59
34,020
32,118
1,902
96,000
Postage
201
2,495
(2,294)
901
9,995
(9,094)
30,000
Office Equipment
20,287
11,498
8,789
50,616
45,998
4,618
138,000
General Plant Maintenance
18,831
16,980
1,851
67,942
67,980
(38)
204,000
Vehicle Maint /Fuel
28,577
28,507
70
102,830
114,007
(11,177)
340,000
Facilities Lease
12,550
12,500
50
65,568
50,000
15,568
150,000
Contractual Services
70,181
79,050
(8,869)
202,845
236,850
(34,005)
664,000
General Insurance
23,000
22,000
1,000
86,884
89,000
(22116)
265,000
Education/Seminars/Conferences
5,994
3,995
1,999
9,910
13,725
(3,815)
45,000
Meals, Lodging, & Travel
4,193
3,900
293
9,977
15,130
(5,153)
45,000
Employee Programs
2,221
673
1,548
3,683
2,673
1,210
24,000
Licenses & Certifications
230
155
75
750
880
(130)
4,900
Regulatory Fees & Compliance
627
8,327
(7,700)
3,572
33,327
(29,755)
100,000
Public Education /Outreach
156
3,330
(3,174)
331
13,330
(12,999)
40,000
Election Expenses
0
0
0
366
0
366
0
Safety Equip / Emergency Ping
835
4,610
(3,775)
9,517
18,245
(8,728)
54,500
Total General & Administrative
639,656
573,531
66,125
2,057,119
2,205,056
(147,937)
6,577,600
Total Operating Expenses
1,956,895
1,879,566
77,329
6,820,861
7,430,487
(609,626)
21,021,200
OPERATING INCOME
372,228
404,349
(32,121)
3,088,739
2,843,248
245,491
4,518,300
Revenue/Expense Stmt Page 3
EAST VALLEY WATER DISTRICT
Statement of Revenues and Expenditures - Unaudited
October 31, 2009
Debt Service:
1996 COP Principal
0
October
0
0
YTD
0
Annual
2001 COP Principal
Actual
Budget
Variance
Actual
Budget
Variance
Budget
NON - OPERATING ACTIVITY:
0
0
0
295,188
295,188
0
597,250
Revenues:
0
0
0
108,199
324,599
(216,400)
945,499
Interest Income
819
3,150
(2,331)
4,676
21,150
(16,474)
72,000
Other Income
4,285
3,000
1,285
70,362
12,000
58,362
36,000
Cooperative Agreements
0
0
0
0
30,000
(30,000)
110,000
Gain on Sale of Fixed Assets
0
0
0
498
0
498
0
0
5,104
61150
(1,046)
75,536
63,150
12,386
218,000
Expenses:
0
3,000
(3,000)
3,000
Computer Hardware /Software
0
0
Amortization of COP issue /refund costs
16,075
28,800
(12,725)
28,800
Vehicles
0
0
Debt Service:
1996 COP Principal
0
0
0
0
0
0
615,000
2001 COP Principal
0
0
0
0
0
0
750,000
Installment Purchase Principal
0
0
0
295,188
295,188
0
597,250
Interest on LT Debt
0
0
0
108,199
324,599
(216,400)
945,499
0
0
0
403,387
619,787
(216,400)
2,907,749
CAPITAL EXPENDITURES:
CAPITAL OUTLAY/ REPLACEMENTS
Water Company Stock Purchase
0
0
0
1,750
20,000
(18,250)
20,000
Office Equipment / Furniture
0
0
0
0
3,000
(3,000)
3,000
Computer Hardware /Software
0
0
0
16,075
28,800
(12,725)
28,800
Vehicles
0
0
0
0
5,000
(5,000)
5,000
General Equipment
1,940
0
1,940
6,388
12,000
(5,612)
12,000
Buildings / Land Improvements
0
0
0
8,620
12,000
(3,380)
12,000
Plant 133 Demolition
2,578
0
2,578
2,578
100,000
(97,422)
100,000
CAPITAL PROJECTS - See Summary
312,702
0
312,702
821,293
1,596,500
(775,207
1,596,500
317,220 0 317,220 856,704 1,777,300 (920,596) 1,777,300
EXCESS OF REVENUE
OVER EXPENDITURES:
60,112
410,499
(350,387)
1,904,184
509,311
1,394,873
51,251
Add Back Capital Expenditures & Principal
317,220
0
317,220
1,151,892
2,072,488
(920,596)
3,739,550
NET INCOME
377,332
410,499
33,1
1,056,076
2,581,799
474,277
3,790,801
Revenue/Expense Stmt Page 4
EVWD
CAPITAL PROJECTS SUMMARY
FISCAL YEAR 2009 -2010
Updated through October 31, 2009
Page 1
EAST VALLEY WATER DISTRICT
Capital Improvement Plan
Updated Through October 2009
Page 2
Prior Current
(Memo)
Projects - By Type
Years Year
_
2009 -10 2010 -11
Actual Actual
Budget Year 2
Source of Supply
Plant 40 - Well Rehab
2,646,546
56,518
50,000
North Fork Canal
4,987,220
-
-
Plant 151 - 6th Street Well
1,192,032
Plant 150 Wells
-
-
Lower Zone Wells (2)
-
Total Source of Supply Projects
8,825,798
56,518
50,000
Treatment Facilities
Plant 134 - Upgrade Technology
777,131
503,529
4,186,000 11,165,000
Plant 134 - IDSE
47,527
Plant 150 - Lower Zn Perch Treat. PI - Phase 1
1,767,028
2,448
1,200,000 10,950,000
Plant 150 - Lower Zn Perch Treat. PI - Phase 2
-
- -
Plant 152 - Inter. Zone Perch Treat. Plant
1,147,386
- -
Total Treatment Projects
3,739,072
505,977
5,386,000 22,115,000
Pumping Facilities.
Plant 9 - Rehab Forebay and Booster Station
-
-
50,000 250,000
Plant 40 - Inter to Upper Zone Transfer
-
-
300,000 300,000
Various Plants- Pump Efficiency Rebuilds
-
-
257,500 -
Plant 127 - Lower to Inter Zone Transfer
-
-
- 130,000
Plant 12 - Replace Boosters / Well
-
-
- -
Plant 134 - Upper to Canal Zone Transfer
- -
Plant 39 - Inter to Upper Zone Transfer
-
-
- -
Plant 25 - Inter to Upper Zone Transfer
-
-
- -
Plant 143 - Inter to Upper Zone Transfer
-
-
- -
Total Pumping Projects
607,500 680,000
Wastewater Collection System
Sewer System Studies / Planning
83,815
11,462
70,000 175,000
Sewer Main Lining
-
-
200,000 200,000
Conejo Main Replacement
84,515
21,821
955,000 -
Total Wastewater Collection Projects
168,330
33,283
1,225,0001 375,000
Page 2
Prgji»gpqlls.
2011 -1a
2012 -13
2013 -14
2014 -15
Beyond
Project
Year 3
Year 4
Year 5
Year 6
Year 6
-totals
2,703,064
4,987,220
1,192, 032
3,300,000
8,300,000
3,300,000
12_182,316
-
12,445,660
47,527
10,750,000
1,075,000
24,544,476
5,050,000
2,850,000
7,900,000
-
-
19,160,000
20,307,386
15,800A0 =3,92.5,000
19,160,000
65,245,049
250,000
:300,000
170,000
-
300,000
500,000
500,000
1,000,000
-
520,000
780,000
1,300,000
-
-
-
2,200,000
2,200,000
400,000
400,000
-
2,900,000
2,900,000
_ 670_00=
1,020,000
780,000
-
5,500,000
8,650,000
125,000
-
-
-
-
395,277
200,000
200,000
200,000
200,000
1,000,000
2,000,000
-
-
-
106,336
L75
�s325,5'( =
200,000
200,000
200,000
1,000,000
01,613
Page 3
EAST VALLEY WATER DISTRICT
Capital Improvement Plan
Updated Through October 2009
Projects - By Type
Prior Current
Years Year
(Memo)
2009 -10 2010 -11
Actual Actual
Budget Year
Transmission & Distribution System
6th St 20" Pipeline - Plants 11 & 12 to 150
-
- 451,720
Live Oak Main Replacement
1,454
-
180,000 -
Union / Vine Main Replacement
1,625
26,559
370,000 -
Harlan Lane Main Replacement
7,957
- 170,000
Cunningham / Hillview / Crest / Bruce
-
50,000 450,000
6th St 30" Pipeline - Plant 151 to Plant 40
100,000 3,815,000
6th St 30" Pipeline - PI 40 to PI 143
-
- -
9th St 12" Pipeline - Del Rosa to Sterling
- -
AMR Meter Replacement Program
-
5,463
200,000 300,000
Plant 59 Recoating
-
-
- 300,000
Plant 143 - 10mg Inter Zone Storage
-
-
- -
Relocation of Facilities for Other Agencies
174,143
18,769
175,000 -
Eastwood Farms Assessment District
34,894
-
60,000 1,940,000
Total Trans & Distribution Projects
220,073
50,791
1,135,0001 7,426,720
General Projects
GIS Implementation
252,309 , 38,220.
230,000 200,000
Headquarters Building
8,889,754 ? 14,412
115,000 -
Total General Projects
9,142,063 I 52,632
345,000 200,000
TOTIIt?C1 !JfiALI1IPwtDVE.:PlANPROJECTS
:2275 ;336: 699,201
$;748,500,;;;30796,720
Miscellaneous / Developer Projects
i
Developer Water Facilities (Reimb by Fees)
1,929,809 86,615
Developer Sewer Facilities (Reimb by Fees)
768,149 451
Water Cont / Solar Challenge
17,200 81
Plant 101
Plant 120 Rehab
8,137 30,294
Regional Treatment Plant
4,578
Demo Del Rosa Headquarters Bldg
Seven Oaks Dam (SAR) Discharge
4,651
MSC ' /'D RP,
TOTAL'9 , .
227,873.
122,093
°16#1 CApiltaf Pri jests
24,823,209
821,293
8 748;50Q `: ;3Q,796 920
Projects Funded By Water CIP Reserve
Projects Funded By Sewer CIP Reserve
Total CIP Projects
Page 4
7,402,750 30,351,720
1,345,750 445,000
8,748,500 30,796,720
1Prjesifions:
2011.12 2012 -13
2013 -14
2014 -15
Beyond
Project
Year 3 Year 4
Year 5
Year 6
Year 6
Totals
451,720
1,454
28,184
177,957
450,000
1,350,000 -
-
-
5,165,000
- 1,300,000
1,000,000
5,400,000
7,700,000
700,000 -
-
700,000
300,000
605,463
-
-
300,000
10, 700, 000
10, 700, 000
192,912
-
-
1,974,894
._ 2,350_00 =1300,000
1,000,0001
16,100,000
28,447,584
200,000 200,000
-
-
890,529
- -
24,600,000
33,504,166
200:00 =— 200,000
24,600,000
34,394,695
','19x845,000. `. 6;$4500.0
1;980,000"
.24;80.Os000
_ :45,060;000
_ 15x;421 251
2,016,424
768,600
17,281
38,431
4,578
.`_
?;845;314.
. _19;345 01= 6 645;000
1,980;000
:: '24;800;000;
x - .45;060 000
164 - fi 571
18,950,000 6,375,000 1,780,000 15,990,000 44,060,000
395,000 270,000 200,000 8,810,000 1,000,000
19,345,000 6,645,000 1,980,000 24,800,000 45,060,000
Page 5
EAST VALLEY WATER DISTRICT
BOARD OF DIRECT ORS
2009 -2010
TOTAL
EXPENSES 700.00 0.00 5250.00 230.35 1225.00 774.03 4375.00 174.64 4550.00 1155.38 5950.00 606.16
DIRECTOR GOODIN
DIRECTOR LEVESQUE
DIRECTOR MALMBERG
DIRECTOR MORALES
DIRECTOR STURGEON
PRESIDENT WILSON
FEES EXPENSES
FEES
EXPENSES
FEES
EXPENSES
_FEES
EXPENSES
FEES
EXPENSES
FEES
EXPENSES
JULY
525.VV
1750.O0
17-83
AUG
175.00
1400.00
125.00
875.00
150.00
1225.00
36.95
1400.00
SEPT
1750.00
175.00
1225.00
1750.00
1082.42
1400.00
OCT
1050.00
79.18
1050.00
765.70
1225.00
7.59
1225.00
7.59
1400.00
580.00
NOV
8.34
8.33
8.33
DEC
JAN
FEB
MAR
APRIL
MAY
JUNE
TOTAL
REIMB
700.00 0.00
5250.00
230.35
1225.00
774.03
4375.00
174.64
4550.00
1155.38
5950.00
606.16
TOTAL
EXPENSES 700.00 0.00 5250.00 230.35 1225.00 774.03 4375.00 174.64 4550.00 1155.38 5950.00 606.16
BOARD OF DIRECTOR EXPENSES
DRAFT FISCAL YEAR 2009 - 2010 DON GOODIN
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS EDUCATION
TOTAL 0.00 0.00 0.00 0.00 0.00 0.00
BOARD OF DIRECTOR EXPENSES
DRAFT FISCAL YEAR 2009 - 2010 MATT LE VESOJE
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING
I vinnh %A, /Rnh 7 /14Vil2000
Highland Area Chamber 7/28/2009 5.00
San Brndo Cty Wtr Conf 8/20/2009 125.00
SPI Conference 10/26/2009 79.18
Highland Area Chamber 11/19/2009 8.34
nnEALS EDl1C TION ^ ^!SC
4203
TOTAL 138.34 0.00 79.18 0.00 12.83 0.00 0
DRAFT
BOARD OF DIRECTOR EXPENSES
FISCAL YEAR 2009 - 2010 LARRY MALMBERG
DATE CONFERENCE CARFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING
Santa Ana Wtr Resources
10/8/2009
Registration Special District
10/9/2009
Registration ACWA Conf
10/14/2009
Special District
10/19/2009
Highland Chamber Comm
11/19/2009
21.00
660.00
8.33
11.00
73.70
LODGING MEALS MISC
TOTAL 689.33 0.00 84.70 0.00 0.00 0.00
DRAFT
BOARD OF DIRECTOR EXPENSES
FISCAL YEAR 2009 - 2010 JAMES MORALES
DATE CONFERENCE CARFARE MILEAGE
NAME FEES AIRFARE PARKING LODGING hAFALQ hAIct,
Lunch w /Bob 7 / i 7 /20v9
Highland Area Chamber 7/28/2009 5.00
Govrnmt Finance Officers Assoc 8/31/2009
Legislative Meeting 10/8/2009 7.59
` nF
IL.VJ
150.00
TOTAL 12.59 0.00 0.00 0.00 12.05 150.00
BOARD OF DIRECTOR EXPENSES
DRAFT FISCAL YEAR 2009 - 2010 KIP STURGEON
DATE CONFERENCE RAILFARE MILEAGE
NAME OF MEETING FEES AIRFARE PARKING LODGING MEALS MISC
Metrolink 7/1/2009 28.42
Highland Comm News 8/30/2009 36.95
Water Education Foundation 9/15109- 9118109 550.00 179.70 134.37 173.00
Public Officials conf 9/25/2009 45.35
Legislative Meeting 10/812009 7.59
TOTAL 557.59 208.12 179.72 173.00 0.00 36.95
BOARD OF DIRECTORS E;;PE ".SSES
::. ;FT FISCAL YEAR 2009 - 20 i0 GEORGE WILSON
NAME
Lunch w /Bob
Highland Area Chamber
ACWA Fall Conf
Highland Area Chamber
I'A E CUM ERENCE CARFARE
OF MEETING FEES AIRFARE
7/16/2009
7/28/2009 5.00
10/14/2009 580.00
1111912009 8.33
MILEAGE
PARKING LODGING MEALS
12.83
MISC
TOTAL 593.33 0.00 0.00 0.00 12.83 0.00
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: _Matt Le Vesque MONTH November 2009
Board Meetings: 10, 24
Conferences and Other Meetings
DATE ORGANIZATION PURPOSE
.1-5 Facilities and Sustainable Building Expo
_11-12 3P Solar /E \ /WD meeting w -w /o Bob re. PPA agreements etc.
11 -13 Iglu- Flow /EVWD meeting w /Ron /engeers re technologies
11 -17 EVWD Zone /134 Tour
11 -18 _ Cily of Highland Meeting w/ Mayor, Mark Vargas, etc. re HQ `
11 -19 ]=-VWD Audit Comm.
11_24 Hic h� land Chamber State of the City Lunch _
Tavel Experses: (Details on
Director's Sic
Date of Board Approval
11 20013 Directors Fees eno Expense Peport
TOTAL # OF MEETINGS 8 @ $175.00 each $_ 1400.00 _
$_ 45.31
Total Director's Expenses $_ 1445.31 __
Total Director's Meetings & Expenses
Less any Advance Payments
TOTAL DUE DIRECTOR $_ 1445.31 _
TRAVELEXPENSES
Lodgincs: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
Personal Auto: (Detailed receipts attached`)
DATE FUNCTION ATTENDED MILES
11 -5 64.2
TOTAL LODGING $
PARKING FEES
35.31 $ 10.00
TOTAL FEES
TOTAL MILES 64.2 x $.55 per mile $
Meals: (Detailed receipts attached ")
DATE FUNCTION ATTENDED
TOTAL MEALS $
AMOUNT
Other: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
TOTAL OTHER $
ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES $
(Enter this total on the front of form)
11 . 2009 Directors Fees and Expense Report
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: Larry Malmberg MONTH November 2009
Board Meetings: 11- 10 -09`; 11- 24 -09"
Conferences and Otl er Meetinas
DATE:
ORGANIZATION
PURPOSE
"11-17 -09
EvVVD
Fall tour.
111 -18 -09
SBACC
Chamber of Commerce Koffee Klatch in SB.
11-20-09
EVVVD
Harassment training
11 -24 -09
Highland Chamber of Commerce Luncheon
11 -30 -09 ACWA ACWA Conference in San Diego
TOTAL # OF MEETINGS 6 @ $175.00 each $ 1050.00
Travel Expenses: (Details on Back)
Director's Signature____
Date of Board Approval
n.—I -1 Fnaa ann F.ownsw iawnnn November 2009 doo
$ 73.40
Total Director's Expenses $ 1123.40
Total Director's Meetings & Expenses $ 1123.40
Less any Advance Payments $ 00.00
TOTAL DUE DIRECTOR $ 1123.40
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
TOTAL LODGING
Personal Auto: (Detailed receipts attached*
S
DATE FUNCTION ATTENDED MILES PARKING FEES
11 -30 -09 ACWA Conference 108 $ 14.00
$
TOTAL FEES $ 14.00
TOTAL MILES 108 x $.55 per mile $ 59.40
Meals: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $
Other: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
TOTAL OTHER $
* ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES $ 73.40
(Enter this total on the front of form)
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: Morales
Board Meetings: _10, 24
Conferences and Other Meetinqs
MONTH November 2009
DATE ORGANIZATION PURPOSE
1 Attny General_ _AB1234 Training Course
3 ____ _CA Dept Waiver_ _ Model Ordinance Webcast Training (Review)
11 RCAC
The Federal EPA Groundwater Rule Webcast Training (Review)__
_E'JVUD�_ _HQ Consultant Su
_RCAC_ —Water Audits, Webcast Training (Review)__, _
TOTAL # OF MEETINGS-7_@ $175.00 each $__1,225.00_
Travel Expenses: (Details on Back) _ $
Total Director's Expenses $--1,225.00—
Total Director's Meetings & Expenses $__1,225.00
Director's Signature any Advance Payments
Date of Board Approval
EVWD Exo Nov KO M=
TOTAL DUE DIRECTOR $_1,225.00=
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached *)
DATE FUNCTION ATTENDED AMOUNT
TOTAL LODGING $
Personal Auto: (Detailed receipts attached)
DATE FUNCTION ATTENDED MILES PARKING FEES
TOTALFEES $
TOTAL MILES x $.55 per mile $
Meals: (Detailed receipts attached *)
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $
Other: (Detailed receipts attached *)
DATE FUNCTION ATTENDED AMOUNT
TOTAL OTHER $
* ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES $
(Enter this total on the front of form)
EVWD Exo Nov 20D9.do.
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: Sturgeon MONTH November 2009
Board Meetings: _ 10 & 24
Conferences and Other Meetings
DATE ORGANIZATION PURPOSE
17 EVWD District Tour
17 EVSVD Public Outreach Committee
10 EVND Meeting with Mark Vargas
16 Pryor. Seminar Criticism Skills
18 SB C of C Morning Meeting
7.5 SB C of C Morning Meeting
TOTAL # OF MEETINGS 6 @ $175.00 each $ 1,050.00
Travel Expenses: (Details on
Director's Signature
Data of Board Approval _ 12/08/09
E-3
Total Director's Expenses $ — —
Total Director's Meetings & Expenses $ 1,050.00
Less any Advance Payments $_ _
TOTAL DUE DIRECTOR $_ 1,050.00
IRECTOR:
jard Meetings: _ y i x . I
cmfl_rg:ncs and Ofiher Meetings
MONTH o k 2009
C ,A'm�., ORGANIZATION) PURPOSE
TOTAL # OF MEETINGS 1^_ @ $175.00 each $ ,I571q. _
iravet Expenses: (Details on Back) _ $ -6�
_tirE:ct:nr s Signature Z,/,-
G r
late of Board 41proval � f- _
VhKlom Re and r� Ro XUW
Total Director's Expenses $. -Q;) -
Total Director's Meetings & Expenses $ .5-7 S
Less any Advance Payments $_ e'-
TOTAL DUE DIRECTOR $_ 5 75- _
Lodgings: (Detailed receipts attached *)
DATE FUNCTION ATTENDED
TOTAL LODGING
Personal Auto: (Detailed receipts attached *)
DATE FUNCTION ATTENDED MILES
AMOUNT
PARKING FEES
TOTAL FEES $
TOTAL MILES x $.55 per mile $
Meals: (Detailed receipts attached*)
DATE FUNCTION ATTENDED AMOUNT
$
$
$
TOTAL MEALS $
Other: (Detailed receipts attached *)
DATE FUNCTION ATTENDED AMOUNT
$
TOTAL OTHER $
"ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES $
(Enter this total on the front of form)
Direciaa Fees and Em RemLdw
FINAL LEAK REPORT ^CT^4FR 7:11)5
REPORT DATE MAPPED / - HIGHLAND
. STREET # STREET NAME CROSSST MAIN I SERVICE SIZE GAL LOSS tEAD'INITIALS
DATE SIGNED Y!N
r
110/0112009) 10/08/2009 1 1UNIOIN ST. !CUNNINGHAM ST. MAIN-STEEL 4" 500 n HS I
1 10102120091 1010612009 3415 (OLEANDER DR. (ORANGE ST. I MAIN PLASTIC 2" Snn n I DB I
10/02/2009 10/14!2009 3495 PLEASANT HILL DR. BALDRIDGE CYN DR MAIN -STEEL 4" 4,000 y DB
10/02/2009 10/14/2009 2448 BALDRIDGE CYN DR. HILL DR. MAIN -STEEL 6" 2,00-0 y DB
,PLEASANT
110/0312009! 1010912009 1 3551 iPLEASANT HILL DR. IBALDRIDGECYNDR t MAIN -STEEL 6" 1,000 y DB
110/05/20091 10/13/2009 1 7410 (CRIMSON DR. (COPPER CT. 7 SERVICE -POLY 1" 8,000 I n DB
10/05/2009
_—
10/13/2009
1FAIRFAX LN.
GLENMARE ST.
MAIN -STEEL
6"
1,200
n
DB
10/05/2001
UNION ST
10105/2009
TIPPECANOE AVE.
MAIN-STEEL
4"
12,000
_
n
DB
10/07/2009
10/13/2009
_
3059
_
HAVASU CT.
CITRUS AVE.
SERVICE -POLY
1"
500
n
DB
10/07/2009
10/14/2009
3061
PIEDMONT DR.
LYNWOOD DR.
SERVICE -POLY
1"
1,000
n
DS
70/08/2009
10/1412009
6835
OLEANDERAVE.
PASITO ST.
SERVICE -POLY
1"
500
n
RB
10/09/2009
10/14/2009
2144
ORANGE ST.
HIGHLAND AVE.
SERVICE -GALV
3/4"
500
y
DS
10/09/2009
10/14/2009
26130
PUMALO ST.
ARDEN AVE.
SERVICE -POLY
1"
500
n
DB
10/09/2009
10/14/2009
2958
ROADRUNNER CT.
CITRUS ST.
SERVICE- COPPER
1"
100
n
DS
10/09/2009
10/14/2009
25651
PASITO ST.
ELM AVE.
SERVICE -POLY
1"
500
n
DS
10/09/2009_
_ 10/14/2009
3483
PLEASANT HILL DR.
BALDRIDGE CYN DR
MAIN -STEEL
4"
500
y
DB
10/0912009
10/14/2009
3515
PLEASANT HILL DR.
BALDRIDGE CYN DR
MAIN -STEEL
4"
4,000
y
DB
10/09/2009
10/1412009
2153
PEPPER ST.
HIGHLAND AVE.
MAIN -STEEL
2"
1,000
n
D8
10/09/2009
1010912009
FAIRFAX LN.
UNION ST.
MAIN -STEEL
6"
1,500
n
DB
10/09/2009
1011412009
35TH ST
ELMWOOD AVE.
MAIN -STEEL
8"
5,000
n
DB
10/13/2009
10/15/2009
27591
ITEMPLE ST.
CHURCH AVE.
B.O. LATERAL
4"
500
y
HS
10/14/2009
1011412009
25595
18TH STREET
OSBUN ST.
MAIN -STEEL
4"
3,000
n
HS
10/14/2009
10/09/2009
7560
STONEY CREEK DR.
NORWOOD ST.
SERVICE -BRASS
1"
1,000
n
GG
10114/2009
10/14/2009
5867
ELMWOOD RD.
LYNWOOD DR.
MAIN-STEEL
6"
6,400
n
DB
10/14/2009
10/1512009
1275
ORCHID DR.
GOLDEN AVE._
MAIN-STEEL_
6"
2,000
n
DB
10/15/2009
10/16/2009
HIGHLAND AVE.
SUMMERTRAIL PL.
MAIN-STEEL
8"
1,500
n
DB
10/15/2009
10/19/2009
3222
CONEJO DR.
MARSHALL BLVD.
SERVICE - COPPER
3/4"
500
n
HS
10/15/2009
10/19/2009
6625
LA PRAIX AVE.
RAINBOW CT.
SERVICE -POLY
V.
500
n
HS
10/16/2009
10/19/2008
3185
HARRISON ST
MARSHALL BLVD.
SERVICE - COPPER
314"
500
n
HS
10/19/,2009
70/19/2009
4045
28 T H ST.
(SEINE AVE.
SERVICE -POLY
1"
500
n
HS 1
10/19/2009
10/22/2009_
27195- �MESSINA
ST.
_
COLE AVE. —�
MAIN -STEEL
6"
1,000
Y
HS
10/20/2009
10/22/2009
25219
118TH STREET
GLASGOW AVE.
SERVICE -POLY
1"
1,000
N
HS
10/20/20_09
10/22/2009
10/2212009
_ _27334
1.805
_
(RUSTIC LN. _
OLIVE ST_-
PEACOCK ST.
PACIFIC ST.
SERVICE -POLY
3/4"
7"
500
5,000
Y
N
HS
HS
10/2 112
10/21/2009
10/21/2009 1
_ _ _
PALM AVE.
AVE.
HIGHLAND AVE
_ _SERVICE-POLY
MAIN -STEEL
6"
8,000
Y
_
D
10/21/2009
70/26/2009
2894
MOJAVE CT.
MIRADA RD.
SERVICE -POLY
1"
500
N
HS
10/22/2009
10/22/2009
10/2612009
1012612009
1315
PUMALO ST.
PALM AVE.
DEL ROSA AVE.
HIGHLAND AVE.
MAIN STEEL
MAIN STEEL
8"
6"
40,000
1,000
N
_N
Y
HS
HS
10/23/2009
10/23/2009
1012612009
3731
MODESTO DR. _ _
37TH ST.
SERVICE- COPPER
3/4"
100
I N
—�
_ HS _
10/30/2009
3627jPALM.
CREST ST.
PALM AVE.
SERVICE -POLY
1"
5,000 _
N
RB
Filename: Leak Report Spreadsheet 2008- 2009.xls
FINAL LEAK REPORllill C)--nRI=P -I
�_! — _ L &_U
1 REPORT
DATE MAPPED!
-.1-111—
SIGNED -
STREET4
STREET.NAME ::CROSS,ST
MAIN/S1ERV(CE
SIZE GALLOSS
HIGHLAND.
, '/N
LEAD INITIALS1
1DATE
10/25/20091
10/26/2009
1 5877
!CHIQUITALN. ILYNWOOD DR
�qFP,/1c,.P_PnI Y
v I i nnn
hi,
He
1 10/26120091
�127/2009
10-1-2-1-1-2-00-9-- 1-2117-37
012912009
_1LvJE
7023
OAK _RD_,_ TPPRArEDR.
WIGHT WAY BASELINE AVE.
1 MAIN,STEEL
MAIN-STEEL
I 8_• !I Soo
6" 500
N
N
HS
1012"10/27/2009
009
8/2066
110/29/20061
1012912009 -
10!30/2009
-PIEDMONT
7523
1 3143
L�
IROCKCREST LN. LAKE Fub6E M
I SERVICE -POLY
SERVICE-POLY
ill 1.000
ill 1.000
N
N
HS
DID
1YUMA DR. DR.
110130120091
11/0312009
• 7485
ICUNNINGHAM ST. (SPARKS ST.
I MAIN.STEFL
I F; 1 50n
y
HS
I mm 669--
11 im_i2bo6
SERVICE -POLY
-1 -
Soo
2583
"3
M6709 �PAFIC
CITRUS
CITRUS ST. PALM AVE.
"S
N
HIS
10131/2009
11/03/2009
26709
PACIFIC ST. OLIVE ST.
16,000
Y
DB
Rename: Leak Report Spreadsheet 2008-2009AS
ftInDKIKIG Lr_ n tZ ocQnQr aere'r = ,: rrsF nnnn
REPORT
DATE MAPPED /
STREET #
STREET NAME
CROSS ST
MAIN /SERVICE
SIZE GAL LOSS
HIGHLAND
LEAD INITIALS
DATE
SIGNED
vNY
11/03120091
11/04/2009
1 2669
IHOLLYVISTADR.
iVALARIA DR.
SFRVICF -POLY
1" 1
20 nnn
na
111!04120091
11/05/2009
!STERLING AVE.
IHIGHLAND AVE
MAIN_RTPEI
RB 1
11/04/2009
11/05(200_9
2909
ORANGE ST.
PIEDMONT DR
SERVICE -POLY
1'
10,000
N
RB
11/05/2009
11!022009
_3_248
LYNWOOD OR.
CENTRAL
SERVICE -POLY
1'
1 000
N
HS
11/10/20091
7020
_ _
1 DWIGHT WAY
_AVE _
BASELINE AVE.
A N -STEEL
I 6' L_
5,000
N
_
1
11/13/2009
1
IHIGHLAND AVE.
IDEL ROSA AVE.
I SERVICE -POLY 1
LS "I
500
500
I N
I DB
11/10/2009
11/13/2009
-631_
-
3404
.._...E..... _....._..
RAZZEN PL.
_'c _ _
PIEDMONT DR.
_. _.. .....
SERVICE -POLY
.. _
V.
_
0
N
DS
11/13/2009
11/16/2009
5877
UNION ST.
LYNWOOD DR.
SERVICE -GALV
3/4"
5
N
SM
11/12!2009
11/162009
2958
VALARIA DR.
CITRUS ST.
SERVICE -POLY
1"
1,000
N
HS
11/19/2009
11/30/2009
7359
CRIMSON DR.
SERVICE -POLY
1"
50
N
RB
11/2312009
11/3012009
1435
ORCHID DR.
_ __ _
AVE.
MAIN -STEEL
6"
50
N
SM
12/01!2009
3059
CITRUS ST.
SERVICE -POLY
3/4"
500
N
HS
11/25/2009
_ _MOUNTAIN
PIN ON CT.
11/30/2009
12/01/2009
2095
__
19TH STREET
STERLING AVE—
SERVICE -POLY
V,
500
N
HS
Filename Leak Report Spreadsheet 2008- 2009.xls
The San Bernardino Valley Municipal Water District will be hosting the December 14th, 2009
Membership Meeting at the Law's Oak Glen Coffee Shop, 38392 Oak Glen Road, Yucaipa, CA 92399
The social hour will begin at 6:00 PM with a call to order at 6:45.
Dinner will consist of a Buffet dinner with a choice of stuffed chicken breast, tri tip steak or
vegetable lasagna. Sides include fresh broccoli, mashed potatoes, wild rice, salad bar and bread.
Coffee and tea will be provided, along with apple pie and ice cream for dessert.
Cost: $24 per person
Program: Ron Gastelum, member of the Board of Directors of the LA Chamber, Nature
Conservancy, Board of Advisors of Falcon Waterfree Technologies, the USC Keston Institute,
and DXV Technologies "What would the Water Bond do to improve water supply and water
quality for Southern California ?"
RSVP to Lillian Hernandez at San Bernardino Valley Municipal Water District at:
lillianh @sbvmwd.com or at (909) 387 -9214
Please RSVP by Dec 7`h, 2009
Make checks payable to ASBCSD, ATTN: Renee Latu
9850 Banyan Street,
Rancho Cucamonga, CA 91737
District/Associate:
Attendee(s):
Reminder: There is a $2 surcharge for reservations made after the deadline date, as well as
for coming to dinner with no reservations. You will also be billed for the dinner if your
cancellation is riot received prior to the deadline,
From the Inland Empire
Head East on the 10
(East of 15, 215, & 210/30 interchange)
Exit at Live Oak Canyon Road towards Oak Glen Rd
Left at Live Oak Canyon Rd
Continue onto Colorado St /Ave F
Continue onto Oak Glen Rd (for 17 minutes)
Right to stay on Oak Glen Rd
The Coffee Shop is on the Left Hand Side
38392 Oak Glen Rd, Yucaipa, CA 92399 -9749
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Central Valley Tour * April 14-16
Flood Management Tour >- May 12-
Bay-Delta Tour >- July .-14 -1 6,
Northern California Tour
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The Water Education Foundation's tours are field trips that
offer participants a firsthand look at the water facilities,
rivers and regions critical in the debate about the future
of water resources. Issues of water supply, water quality,
environmental restoration, flood management, ground-
water and water conservation are addressed by a wide
range of speakers representing different viewpoints.
The tours are praised for being balanced, thorough and fun. Participants learn
about local, state and federal issues from experts on all sides. Time for socializing and
networking is included in the action- packed field trips.
Six tours will be offered in 2010. Tour registration fee includes transportation and
lodging while on the tour, meals and background materials. Attorneys can earn
continuing legal education credits for an additional fee. Water plant or wastewater
plant operators also can earn California Department of Health Services continuing
education credits.
NOTE: Tour stops are subject to change because of new issues and because of limited
access based on potential security concerns.
Lower Colorado River Tour —'this 3 -day, 2 -night tour follows the course of
the lower Colorado River through Nevada, Arizona and California, and includes
a private tour of Hoover Dam. Tour stops include the Imperial National Wildlife
Refuge, farms in the Imperial and Coachella valleys, MWD's Gene Village, the
All- American Canal lining and Drop 2 projects and the Salton Sea. Issues discussed
include drought management, the Central Arizona Project, southern Nevada's water
needs, U.S: Mexico border issues, endangered species and tribal water rights. The
tour begins in Las Vegas and ends at California's Ontario International Airport.
Central Valley Tour —'This 3 -day, 2 -night tour travels the length of the San
Joaquin Valley, giving participants a clear understanding of the State Water Project
and Central Valley Project. Stops include the Kern County Water Bank, the San
Joaquin River, Terminus Dam, Mendota Pool, Friant Dam, San Luis National
Wildlife Refuge and San Luis Reservoir. Issues of growth, water supply, flood
management, groundwater banking, wetlands, salmon restoration, and agricultural
supply and drainage are discussed on this tour, which begins and ends in Bakersfield.
Flood Management Tour — New for 2010, this 2 -day, I -night tour will explore
the flood threats and flood management programs related to the South Delta and
the lower San Joaquin River. Stops include Bear Creek, Paradise Cut, Jones Tract,
Discovery Bay and New Hogan Dam on the Calaveras River. Issues of federal and
non - federal levees, vegetation on levees, sea level rise and responding to flood emer-
gencies will be discussed. The tour begins and ends in Stockton.
Bay Delta Tour —This 3 -day, 2 -night tour takes participants to the heart of
California water policy — the Sacramento -San Joaquin Delta and San Francisco Bay.
Stops include the Delta Cross Channel, the Port 4Stockton, Bay -Delta model in
Sausalito, Los Vaqueros Reservoir and Suisun Marsh. Issues discussed include Delta
planning initiatives, water project operations, fish passage, ecosystem restoration,
levees and flood management, Delta agriculture, drinking water quality and water
supply reliability. The tour begins and ends at Sacramento International Airport and
includes a ferry ride across San Francisco Bay.
Northern California Tour — This 3 -day, 2 -night tour travels the length of the
Sacramento Valley, a major source of water for California. Stops include Oroville
and Shasta dams, Red Bluff Diversion Dam, the Feather River Fish Hatchery,
Spring Creek Debris Dam and Iron Mountain Mine Superfund site, GCID's fish
screen and Delevan Wildlife Refuge. Other highlights include a houseboat cruise, on
Shasta Reservoir. Participants learn about water supply management, farming, flood
management, groundwater management and conjunctive use, and salmon restora-
tion. The tour begins and ends at Sacramento International Airport.
San Joaquin River Restoration Tour — This 2 -day, I -night tour explores
challenges associated with restoring flows and a Chinook salmon fishery to the
San Joaquin River from below Friant Dam to the confluence
with the Merced River. Tour stops include the San Joaquin F=FP7
fish hatchery, Mendota pool, various places along the river PIP
under consideration for re- watering, diversion structures, and ��
the Merced National Wildlife Refuge. Participants learn
about water project operations, salmon spawning and rearing, WATER EDUCATION
agricultural diversions, and gravel mining impacts. The tour FOUNDATION
begins and ends in Fresno.
To learn more .about the tours...
1 -' return the at;rached form
1�, call 916-444-6240
t visit our web site at
:www. watereducatio m orgltours
Registration fee for the 3 -day, 2 -might tours is:
One person, single occupancy room — $650
Two people sharing a room — $550 each
Registration fee for the 2 -day, 1 -night tours is:
One person, single occupancy room — $435
Two people sharing a room — $720
Discounts are available for registering
Four or more people per agency.
MCLE (attorney) credits arc: available for
in additional fee. 'Water plant operator
DHS units also arc, available for $50 per tour.
Register early, seating is limited.
-Jow,
Title
Organization
State__ Zip
Phone Number ()
E -mail
Please send information about (check all that apply):
❑ Lower Colorado ❑ Central Valley ❑ Flood Management
❑ Bay -Delta LI Northern California ❑ San Joaquin River Restoratio
Register online today! www.wateredueation.org/tours
Association of California Water Agencies
Leadership Advocacy Information since 7970
Dear ACWA. Member,
FEC -oVE0
NOV Li 0
Fast I'Mey Nater District
November 20, 2009
Plans are underway for the 2010 ACWA DC Conference, February 23 -25, 2010. I am writing
to encourage you and other representatives of your agency to attend this event.
The conference provides a unique opportunity to learn about the plans and priorities of the
Obama Administration and Congress. The conference includes an Executive Branch speakers
program as well as Legislative session where invited members of Congress will address ACWA
members and answer questions. Additional speakers will provide an analysis of the first year of
the administration and what it may mean for water agencies.
Once again the conference hotel is the Washington Court. ACWA DC Conference participants
are responsible for making their own hotel reservations within the block of rooms reserved
by ACWA at the Washington Court Hotel (see attached form for registration information).
The Washington Court Hotel will accept reservations in the ACWA room block until
January 29 after which, the rooms will be released for general sale. After January 29, the
hotel will accept reservations based on room and rate availability. Additionally, should our
block: fill prior to the cut -off date, reservations will be accepted based on room and rate
availability.
We loot: forward to seeing you at the 2010 DC Conference. Should you have any questions,
please. feel free to call ACWA's Washington office at 202.434.4760.
Sincerely,
A /
]Randy Record
Federal Affairs Chairman
Association of California Water Agencies 910 K Street, Suite 100, Sacramento, California 95814 -3577 916/441.4545 FAx 916/325 -4849
Hall of the States 400 N. Capitol St., N.W., Suite 357 South, Washington, D.C. 20001 -1512 202/434 -4760 FAx 202/434 -4763
www.acwa.com
DRAFT AGENDA
2010 ACWA WASHINGTON, D.C. CONFERENCE
Washington Court Hotel
February 23— February 25, 2010
Tuesday, February 23
6 p.m. — 8 p.m. Welcoming Reception
(Conference attendees and spouses are invited.
Others by invitation only)
Wednesday, February 24
8:30 a.m. — 9:30 a.m. Welcome, ACWA President, Paul Kelley
Breakfast and Opening Speaker
9 :45 — Noon Obama Administration Speakers
12:15 p.m. —1:30 p.m. Lunch
1:50 P.M. Group Photo
Capitol Visitors' Center Steps
2:15 p.m. — 5:15 p.m. House Speech Program
5:30p.m. — 7:30 p.m. Congressional Reception
Thursday, February 25
8:30 —10:30 a.m. Breakfast and Closing Speaker
9:00 a.m. Senator Barbara Boxer (invited)
9:30 a.m. Issue Groups Leaders' Panel
10:30 a.m. Conference Adjourns
ACKY's 2010 Washington, D.C. Conference Preregistration
Washington Court Hotel • Washington, D.C. • February 23 -25, 2010
PREREGISTRATION DEADLINE IS JANUARY 29, 2010.
Those received afterlanuary 29 will be returned, regardless of postmark. Deadline to cancel and receive
— refund voucher is January 29. There is a $50 handling fee on all cancellations prior to this date.
OFFICE USE ONLY - DCty i
ENT 1DATE
Fill in Completely - Piease Print/Type Clearly
* Required Fields (If bringing a guest, guest's name and e-mail address are required as well.) ❑ My info has changed. Please update it.
" Name on Badge to Read Guest ($35 fee if attending) Guest E -mail (MUST be different from attendees a -maitl
* Address
" City * State * Zip
" Phone: (
*Attendee E (nail:
* Confirmation E -mail:
FAX: (
If registering on someone's behalf, please be sure to include YOUR e-mail
address here and a copy of the confirmation email will be sent to you.
Credit Card Payment Information
Please charge my fee to my credit card:
❑ 4 ❑ rs' T
Credit Card Number:
1 WJ LL1 tJ 1 1 I J 1 1 LLJ
Exp. Date: LL H J Amount: $
Cardholder's Name (as seen on card):
Please print clearly.
Signature:
HOTEL INFORMATION:
Washington Court Hotel, 525 New Jersey Ave. N.W., Washington, D.C. 2 0001 -1 52 7 Phone: 800
-321 -3010
Group Rale: $297 Single/Double. The cut -off date to receive this special rate is January 29, 2010.
Preregistration PACKAGE — For ACWA public agency members, affiliates & associates only
(Includes registration & all meals. Does not include guest registration.) Not available on -site. (20) ....
$565
$
Conference Registration an Includes Opening & Congressional Receptions Preregistration
On Site
Amount
but other meal functions not included
Advantage ...................................................... $485
($520)
$
Standard ...................... ............................... $725
($780)
$
Guest (Non - refundable) (22) ........ ............................... $35
($45)
$
Daily Conference Registration Preregistration On Site
Amount
Meal functions not included (Advantage) (Standard) (Advantage)
(Standard)
El Wednesday, February 24 (23) ..................... $275 $415 $295
$445
$
El Thursday. February 25 (24) ....................... $230 $345 $250
$375
$
M lwl T --
—
4,f .;o-•;•..zffvt �i3 `E <( h�,�`r�s?,fa, *.t Quantity Preregistration
On Site
Amount
Tuesday, February 23
Opening Reception (30) . ............................... Included
Included
$
Wednesday, February 24
Breakfast (m) ......... ............................... $35
($40)
$
Luncheon (32) ........ ............................... $45
($50)
$
Congressional Reception (33) ............................ Included
Included
$
Thursday, February 25
Breakfast (34) ......... ............................... $35
($40)
$
People eligible forACWA advantage pricing include: any ACWA member organization's officers /directors; any employee on an
ACWA public agency member, affiliate or associate organization's payroll; any individual or honorary life member; any ACWA TOTAL $
board member whose fee is paid for by a member agency; any state or federal administrative or legislative personnel in elective,
appointive or staffing positions; staff of ACWA /IPIA, Water Education Foundation, or California Water Awareness Campaign.
Make checks payable to ACWA, and send to: ACWA, P.O. Box 2408, Sacramento, CA 95812-2408.
or FAX to (916) 325 -2316. If you mail this form, please do not also fax to avoid duplicate registration.
Questions? Contact ACWA at (916) 441 -4545, toll free (888) 666 -2292, or e-mail: eventseacwa.com.
4"'p;
A briefing for water district managers
and board members, state and federal
agency officials, city and county govern-
ment officials, farmers, environmentalists,
attorneys, consultants, engineers, business
executives and public interest groups.
At this day and a half event, top policy makers and
leading agricultural, environmental and urban water
stakeholders will provide the latest information on:
The Bay Delta Conservation Plan
The Delta: The Big Picture
The San Joaquin and Klamath rivers
The Conservation Mandate: Measuring Results
Legislative Priorities
Groundwater Policy: Managing the Resource
Drinking Water
The Colorado River: Sharing the Water
And Much More
Time and Place
Thursday, March 25, 8:45 a.m. - 4:30 p.m. (Registration
begins at 8 a.m.) Friday, March 26,830 a.m. -12:30 p.m.
at the Doubletree Hotel, 2001 Point West Way, Sacramento.
Registration
General registration for both days is $250 for Foundation
major contributors ($100 or more annual contribution);
$350 for non - contributors. Thursday -only: $175 for major
contributors; $225 for non - contributors. Fee includes a
continental breakfast both days, and lunch and a hosted
reception on March 25.
Hotel Reservations
We have secured a limited number of rooms at the
Doubletree Hotel at the special rate of $84, plus tax, per
night. Room reservations can be made by contacting
the Doubletree at 916 - 929 -8855. Be sure to say you are
attending the Water Education Foundation briefing.
Cancellation policy
Full refunds (less a $25 administration fee) will be
given if written notice is received by 5 p.m. March 15.
Substitutions may be made at any time.
Call the Foundation, 916 -444 -6240, for complete
information on this exciting event or visit our
web site, www.wateredueation.org /conferences
i
DD U Lia�2 o i o
Registration Online registration is available at www.watereducation.org /conferences
Faxed reservations will be accepted with purchase orders or credit cards.
Name(s)
Title(s) _
Organization
Address
Email
City
Phone
Enclosed is my registration fee:
U $250 (WET major contributor of $100 or more)
U $350 (Non - contributor)
U $175 (Thursday -only, WEF major contributor)
❑ $225 (Thursday -only, WEF non - contributor)
Credit card number
Signature
State Zip
Lunch choice: U Beef U Chicken ❑ Vegetarian
Purchase order #
U Mastercard U Visa U American Express
(must be signed to process credit card order)
date
Return form with payment to: Water Education Foundation, 717 K Street, Suite. 317, Sacramento, CA 95814
FAX: 916/448 -7699 or register online at www.watereducation.org /conferences