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Home My WebLink AboutMinutes - EVWD Board of Directors - 11/13/1984EAST VALLEY WATER DISTRICT NOTICE OF CHANGE OF REGULAR BOARD MEETING NOVEMBER 12, 1984 TO NOVEMBER 13, 1984 Due to the next Regular Meeting of the Board of Directors of the East Valley Water District falling on the holiday of November 12, 1984 (Veterans Day) the Regular Meeting will be held on the next working day, November 13, 1984 at 5: 30 p.m. at the District office, 1155 Del Rosa Avenue, San Bernardino, CA. all in accordance with Government Code Section 54954. Bonnie R. Eastwood, Secretary AFFIDAVIT OF POSTING Notice of Meeting of the Board of Directors of the East Valley Water District. STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO) Bonnie R. Eastwood, being first duly sworn, deposes and says: That she is and at all times herein mentioned was the duly qualified Secretary of the Board of Directors of the East Valley Water District, San Bernardino County, California; and that she caused to be posted on or near the door of the meeting place of the Board of Directors of said District a copy of the Notice of Change of Regular Board Meeting of the Board of Directors of the East Valley Water District. Said posting was commenced on November 5, 1984 and remained posted to the time of the Meeting, said Meeting being November 13, 1984, 5:30 p.m. Bonnie R. Eastwood, Secretary EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING NOVEMBER 13, 1984 MINUTES The meeting was called to order at 5:30 p.m. by President Glenn R. Lightfoot. Director Stoops led the flag salute. ROLL CALL: PRESENT: Glenn R. Lightfoot, President; Steven E. Beightler, Vice President; Directors Gerald W. Stoops, Philip Disch, Dennis L. Johnson ABSENT: None STAFF: Larry W. Rowe, General Manager; Glenda D. Jay, Auditor /Treasurer; Bonnie R. Eastwood, District Secretary; Sandra Shepherd, Executive Secretary 'M GUESTS: Bill Brunick, District Legal Counsel; Ken Patterson of Eadie & Payne 1984 -84 AUDIT REPORT Ken Patterson of Eadie and Payne reviewed the 1984 -85 Audit Report with the Board. DIRECTOR BEIGHTLER ARRIVED AT 5:33 P.M. M /S /C (Stoops - Beightler) that the District accept the 1983- 84 Audit Report. RESOLUTION 1984.83 - AUTHORIZATION TO MOVE CHECKING ACCOUNT was deferred to the November 26, 1984 Board meeting. RESOLUTION 1984.84 - AUTHORIZATION TO MOVE SAVINGS ACCOUNT was deferred to the November 26, 1984 Board meeting. MINUTES - REGULAR BOARD MEETING OF OCTOBER 22. 1984 M /S /C (Stoops - Beightler) that the Minutes of October 22, 1 1984 be approved. MINUTES - SPECIAL BOARD MEETING OF OCTOBER 29. 1984 M /S /C (Stoops - Beightler) that the Minutes of October 29, 1984 be approved. 00 RESOLUTION 1984.78 - INITIATING ANNEXATION 1984 -13, 2085 CENTRAL AVENUE was presented to the Board for approval. M /S /C (Stoops - Beightler) that Resolution 1984.78 be approved. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Johnson, Stoops, Lightfoot NOES: None ABSENT: None RESOLUTION 1984.79 - SENATE BILL RE AD VALOREM 1984 -13 was presented to the Board for approva M /S /C (Stoops - Beightler) that Resolution 1984.79 be approved. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Johnson, Stoops, Lightfoot 'o NOES: None ABSENT: None RESOLUTION 1984.80 - INITIATING ANNEXATION 1984 -14, 7086 PERRIS HILL ROAD was presented to the Board for approval. M /S /C (Stoops - Beightler) that Resolution 1984.80 be approved. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Johnson, Stoops, Lightfoot NOES: None ABSENT: None RESOLUTION 1984.81 - SENATE BILL 180 RE AD VALOREM TAXES ANNEXATION 1984 -14 was presented to the Board for approval. M /S /C (Stoops - Beightler) that Resolution 1984.81 be approved. aw 2 ROLL CALL VOTE: AYES: Directors Disch, Beightler, Johnson, Stoops, Lightfoot NOES: None ABSENT: None RESOLUTION 1984.82 - RESOLUTION GRANTING AUTHORITY TO SELL AND ASSIGN SECURITIES FOR KEYSTONE FUND was presented to the Board for approval. M /S /C (Stoops - Beightler) that Resolution 1984.82 be approved. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Johnson, Stoops Lightfoot NOES: None ABSENT: None 1985 CSDA MEMBERSHIP DUES M /S /C (Stoops - Beightler) that the 1985 CSDA membership dues be paid. 1985 ACWA DUES Directors Stoops asked that the District examine ACWA closely to find out if they have the Districts best interests in mind; take a look at the Health Insurance coverage offered by ACWA and other insurance coverage. M /S /C (Stoops - Beightler) that the 1985 ACWA membership dues be paid. AUTHORIZATION FOR PRE SIDENT TO SIGN Z OF ATTORNEY F M /S /C (Stoops - Beightler) that the Board President be authorized to execute the Power of Attorney for Space Leasing on behalf of the District. BEAR VALLEY STOCK DELIVERIES A letter received by the Board President from Bear Valley regarding stock deliveries was discussed at length. M /S /C (Stoops - Beightler) that the issue of Bear Valley stock water deliveries be referred to District Legal Counsel and staff; that a report be made regarding water supply to be brought back to the December 12, 1984 Board Meeting. 3 FOR PROPOSALS TO PREPARE A COMPUTER SIMULATION OF THE The Board was informed that monies were allocated in the 1983 -84 budget for the preparation of a computer simulation of the +� District's water distribution system. It is felt by staff that the District is at a point in time that knowledge of the dynamics of the water distribution system is needed. This work would be performed by a qualified consultant obtained through request for proposals. M /S /C (Disch - Johnson)that staff be authorized to request proposals from qualified consultants for the preparation of a computer simulation of the District's water distribution system. PLANT 127 RELOCATION Plant 127 located at 9th & Sterling was designed in 1981 to serve an immediate need for inter -zone pumping capacity. This Plant is located in a parkway and needs to be relocated to a permanent place in order to serve the District's long -term needs in an efficient manner. M /S /C (Stoops - Disch) that staff be authorized to have appraisals prepared for vacant lands in the vicinity of 9th & Sterling for the purposes of relocating Plant 127 onto fee title land. REIMBURSEMENT AGREEMENT WITH HIGHLAND LAND CORPORATION Highland Land Corporation has requested a Reimbursement Agreement for offsite sewer facilities in the vicinity of Temple and Church. The reimbursement agreement has been reviewed by District Legal Counsel for form and Highland Land Corporation has agreed to the amount to be reimbursed. M /S /C (Beightler- Disch) that the Board authorize the reimbursement agreement with Highland Land Corporation; that the Board President be authorized to sign this agreement on behalf of the District. DISBURSEMENTS General Fund Disbursements #113262 to #113359 in the amount of $452,301.34 and Payroll Fund Disbursements #9594 to #9629 in the amount of $20,707.36 totaling $473,008.70. M /S /C (Stoops - Beightler) that the Disbursements be approved. Director Johnson asked that staff investigate the possibility of using a private rubbish firm for rubbish pickup. OW 4 DIRECTORS FEES AND EXPENSES FOR OCTOBER The following fees and expenses were reported by the Directors: Director Disch $600; Director Stoops $600; Vice - President Beightler $400; Director Johnson $300; President Lightfoot $626.25. Director Johnson asked that his fees be placed in the Tree Fund. M /S /C (Disch- Johnson) that the Directors fees and expenses for October be approved. AUGUST FINANCIAL REPORT The August financial reports were reviewed by the Auditor. Information only. HISTORY OF WATER POLLUTION CONTROL Information only. BASIN MANAGEMENT TASK FORCE The General Manager informed the Board of a meeting he participated in to re -write the draft of the four party pumping marketing agreement. A letter received from Senator Ayala's office regarding the progress of the Basin Management Task Force was also discussed. The Board President indicated that if significant progress has not been made by November 19, 1984 "r regarding this agreement he would travel to Sacramento. ABANDONMENT OF SEWER LINE AND EASEMENT QUITCLAIM FOR PUMALO PALMS A request has been received from Ultra Engineering, representing the Pumalo Palms Apartment complex asking that the District consider abandoning an unused portion of the sewer collector system. This would require the District to also vacate an easement. Disrict Legal Counsel stated that to vacate an easement a Public Hearing would need to be held. M /S /C (Disch- Johnson) that staff proceed with the necessary requirements to abandon the sewer line; that a notice be posted that a public hearing is to be held. ACWA BYLAWS AMENDMENT Information only. 1986 ASCE WATER FORUM CONFERENCE The General Manager informed the Board that he has been asked and 5 subsequently accepted an offer to co -chair the Weather Modification section of the 1986 ASCE Water Forum Conference. Information only. SB COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING r The SB County Special Districts Association Meeting will be held on November 19, 1984 at the Green Tree Inn in Victorville, Ca. Information only. TRAVEL TO ACWA CONFERENCE - NOVEMBER 28 -30, 1984 Information only. 1985 BOARD WORKSHOP The Districts annual Board Workshop will be held on January 12, 1985 at the District office. AWWA CONFERENCE, OCTOBER 21 -24, 1984 Director Disch reported on the 1984 AWWA Conference held in Reno, Nevada, October 21 -24. Information only. CUSTOMER INFORMATION PACKETS The customer information packets were distributed to the Directors for their review. Information only. r CITY CREEK WATER COMPANY BOARD MEETING M /S /C ( Disch- Stoops) that the General Manager be authorized to vote the District's stock shares at the City Creek meeting to be held on November 14, 1984. RESOLUTION 1984.86 - RECOGNITION OF DONALD SICKLES FOR TWENTY M /S /C (Stoops - Beightler) that Resolution 1984.86 be approved; that staff have the Resolution suitably framed and presented to Mr. Sickles at the Employee Awards Banquet to be held November 30, 1984. WATER MANAGEMENT BILL - AB -797 Director Disch discussed the necessity of a detailed plan for all water facilities which must be done by December 1985. This is a requirement under Assembly Bill 797. OVERTIME COSTS President Lightfoot asked that a comparison be made for the last three months on the expense of the District's employees going out r n on after hour sewer stoppages versus the District contracting with a sewer rodding company for initial calls on possible sewer stoppages. It was requested that this be brought back to the next Board meeting. DIRECTOR BEIGHTLER LEFT AT 7:51 P.M. ADJOURNMENT The meeting was adjourned at 8:00 p.m. Glenn R. Lightfoot President Bonnie R. Eastwood Secretary 7