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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 12/22/2009East Val ley Water District 3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA BOARD MEETING December 22, 2009 3:00 P.M F.1191021�71 "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". ---------••------------------------------------------------------- CAL:', TO ORDER PLEDGE OF ALLEGIANCE Public Comments 1 Approval of Agenda CONSENT CALENDAR 3 Approval of Board meeting minutes for November 24, 2009 Approval of Board meeting minutes for December 8, 2009 Accounts Payable Disbursements: Accounts Payable Checks # 222383 through # 222575 which were distributed during the period of December 8, 2009 through December 16, 2009, in the amount of $300,946.94 and Payroll and benefit contributions for the period ended December 16, 2009 and included checks and direct deposits, in the amount of $244,328.78. Total Disbursement for the period $545,275.72 OLD BUSINESS 6. Discussion and possible action regarding the proposed Phase I Feasibility Analysis Study for the District's Headquarters project prepared by Mission Infrastructure and The Russell Company Discussion and possible action regarding the District's 2010 -2011 Holiday Schedule Discussion and possible action regarding the District's 2010 Committee Assignments 9. Discussion and possible action regarding the Inland Empire Agency 2010 Legislative Reception REPORTS 10. General Manager / Staff Reports 11. Consultant Reports 12. Committee Reports a. Legislative (Standing) b. Public Outreach (Standing) c. Policy Committee (Ad -Hoc) 13. Oral comments from Board of Directors CORRESPONDENCE 14. Letter to the District from Williams Homes regarding water and sewer connection fees CLOSED SESSION 15. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: Party with whom the District will negotiate: 22 +/- Acres of Vacant Land North of Third Street, East of Sterling Ave., South of 51h Street APN(s): 1192- 241 - 01,1192- 231 -01 San Bernardino County, State of California Potential Buyers Party who will be negotiating on behalf of the District: Robert Martin Under Negotiation: Price and Terms of Payment 16. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: Party with whom the District will negotiate: 9.5 +/- Acres of Vacant Land APN(s): 1191- 251- 02,1191- 251 -05 San Bernardino County, State of California Potential Buyers Party who will be negotiating on behalf of the District: Robert Martin Under Negotiation: Price and Terms of Payment 17. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.81 Property: 9.74 + /- Acres developed and Associated parcel, South or Highland Ave., East of Victoria, APN(s): 1191-241-36,1191-241-38 San Bernardino County, State of California Party with whom the District will negotiate: EWB -I, LLC Party who will be negotiating on behalf of the District: Robert Martin Under Negotiation: Price and Terms of Payment ADJOURN -----------------------------------------------------------•------------------ Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. --------------------------------------- --- ----- --- ----- ----- ---- -- - - -- -- - - -- 3 Subject to Ai rp oval EAST VALLEY WATER DISTRICT November 24, 2009 REGULAR BOARD MEETING MINUTES The meeting was called to order at 3:00 p.m. by President Wilson. Mr. Kennedy led the flag salute. PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: Director: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Aaron Hodgdon ( Hodgdon Group), Jay Zercher (RAMS), Noe Rodriguez (RAMS) Charles Roberts (Highland Community News), Mark Vargas (Mission Infrastructure) PUBLIC COMMENTS President Wilson declared the public participation section of the meeting open at 3:01 pm. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA President Wilson suggested for Item #9 to be moved up to Item #5 for discussion. M /S /C (Malmberg - LeVesque) that the November 24, 2009 agenda be approved with the amendment by President Wilson. 'Vice President LeVesque stated that Item #6 is agendized solely for open discussion. DISBURSEMENTS M /S /C (Sturgeon - LeVesque) that the General Fund Disbursements 4221884 through #222058 which were distributed during the period of November 10, 2009 through November 18, 2009, in the amount of $420,941.39 and Payroll and Benefit I etb: 11/24/2009 contributions for the period ended November 18, 2009 and included checks and direct deposits, in the amount of $269,911.59 totaling $690,852.98 be approved. GENERAL MANAGER'S FEES AND EXPENSES M /S /C (Sturgeon - LeVesque) that the General Manager's fees and expenses be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICTS AUDITED FINANCIAL STATEMENTS FOR 2008/2009 Mr. Zercher presented a detailed review of the Districts Audited Financial Statements for 2008/2009. M /S /C (Malmberg- Morales) to approve the Districts Audited Financial Statements for 2008/2009. RESOLUTION 2009.22 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING POLICIES FOR ITS COMPENSATION, REIMBURSEMENT, ETHICS AND SEXUAL HARASSMENT TRAINING, AND INSURANCE COVERAGE The General Manager stated that the policies are reviewed annually by an Ad -hoc committee; that the recommended changes were reviewed by legal counsel. M/S (LeVesque- Sturgeon) to accept Resolution 2009.22 Vice President LeVesque addressed his concerns with the policy; that Board Members official duties should be compensable. Director Sturgeon stated that Board members receive approval by the full Board to have a . meeting be compensable; that the policy is to keep the Board informed of all District items. Directors LeVesque /Sturgeon amended the motion as follows: M/S (LeVesque- Sturgeon) to accept Resolution 2009.22 and delete section (e) in paragraph 1.2.1. President Wilson stated that the resolution is for ratification of compensation for service Directors LeVesque /Sturgeon amended the motion as follows: M/S /C (LeVesque- Sturgeon) to approve Resolution 2009.22 as submitted. 2 etb: 11/24/2009 LETTER TO THE BOARD AND PRESENTATION FROM AARON HODGDON Mr. Hodgdon expressed his gratitude for being able to attend the District facilities tour; that he has interest in the Districts Headquarters project; that he would like to help the District; that his experience with developments leads him to believe that he can help cut costs to the overall project. Director Morales inquired about the projected saving of costs to the Headquarters project. Information only. RESOLUTION 2009.23 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AUTHORIZING SALE OF SURPLUSPROPERTY M /S /C (LeVesque- Sturgeon) to accept Resolution 2009.23 as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING ACWA'S OFFICER ELECTIONS AND THE DESIGNATED DELEGATE TO VOTE ON BEHALF OF THE EAST VALLEY WATER DISTRICT Director Malmberg stated that he will be attending the ACWA Conference. President Wilson stated that he will be attending the ACWA Conference. M /S /C (LeVesque - Morales) to designate Director Malmberg to vote on behalf of the East Valley Water District DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES FOR ZA'KEE SALEEM AT 2266 BRADFORD AVE. #124, HIGHLAND M /S /C (LeVesque- Sturgeon) to deny the claim for damages and refer to the Districts' insurance company GENERAL MANAGER /STAFF REPORTS The General Manager reported on the District's operations to date; that the disinfection of Plant #40 is nearing completion; that the District will continue to flush the treatment units; that the flooding caused by the flushing of the well is due to absence of storm drains CONSULTANT REPORTS No report at this time. COMMITTEE REPORTS etb: 11/24/2009 a. Legislative (Standing) Director Morales stated that at the end of January the yearend report will be forth coming b. Budget (Standing) No report at this time. c. Public Outreach (Standing) Director Sturgeon stated that the committee discussed the availability of the District's Phone and Website after a disaster; that the District's 2010 Calendar is under review d. Audit (Ad -Hoc) President Wilson stated that the need for the Audit committee is no longer necessary as the District's Audit is complete e. Policy (Ad -Hoc) No report at this time ORAL COMMENTS FROM BOARD OF DIRECTORS Director Malmberg stated that he attended the Highland Chamber of Commerce luncheon Director Sturgeon expressed appreciation to staff for their efforts with the recent District Tour Director Morales expressed appreciation for staff efforts of the Districts' completed Audit Report; that he wished the Board and staff a Happy Thanksgiving The Board took a break at 4:36 pm. CLOSED SESSION The Board entered into Closed Session at 4:40 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 4:50 p.m. The items listed on the agenda were discussed in closed session. No reportable action. M-13-011"A A 4 etb: 1 1/24/2009 The meeting was adjourned at 4:52 p.m. until the next regularly scheduled Board Meeting. Robert E. Martin, Secretary George Wilson, President etb: 1 1/24/2009 Subject to Approval oval EAST VALLEY WATER DISTRICT December 8, 2009 REGULAR BOARD MEETING MINUTES The meeting was called to order at 3:00 p.m. by President Wilson. Director Sturgeon led the flag salute. PRESENT: Directors: Le Vesque, Malmberg, Sturgeon, Wilson A13SENT: Director: Morales STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Eileen Bateman, Executive Assistant; Cecilia Contreras, Administrative Office Specialist LEGAL COUNSEL: Steve Kennedy GUEST (S): Charles Roberts (Highland Community News), Jo McAndrews (McAndrews & Boyd), Aaron Hodgdon ( Hodgdon Group), Mark Vargas (Mission Infrastructure) PUBLIC COMMENTS President Wilson declared the public participation section of the meeting open at 3:01pm. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA M /S /C (Sturgeon - LeVesque) that the December 8, 2009 agenda be approved as submitted. ADJOURN TO EAST VALLEY PUBLIC FACILITIES CORPORATION MEETING AT 3:02 P.M. RECONVENE TO EAST VALLEY WATER DISTRICT'S REGULAR BOARD MEETING AT 3:06 P.M. APPROVAL, OF BOARD MEETING MINUTES FOR NOVEMBER 10, 2009 M /S /C ( Malmberg- LeVesque) that the Board meeting Minutes for November 10, 2009 be approved as submitted. I etb: 12/08/2009 DISBURSEMENTS M /S /C (Malmberg - LeVesque) that the General Fund Disbursements #222256 through #222382 which were distributed during the period of November 16, 2009 through December 2, 2009, in the amount of $805,134.84 and Payroll and Benefit contributions for the period ended December 2, 2009 and included checks and direct deposits, in the amount of $316,918.00 and $6,197.67 totaling $1,128,250.51 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE AUTHORIZATION TO ENTER INTO THE GOOD AND SERVICES AGREEMENT AND GE WATER AND PROCESS TECHNOLOGIES FOR PLANT 134 UPGRADE AND EXPANSION PROJECT The General Manager stated that the District is currently in contract with GE Water and Process Technologies; that the 2 d phase of the membrane filtration contracts is to work on the manufacturing of the system. M /S /C (LeVesque - Malmberg) to authorize the District to proceed with the next phase for the Plant 134 Upgrade and expansion project with GE Water and Process Technologies. BOARD REORGANIZATION President Wilson declared nominations open for Board Reorganization Director Sturgeon made a nomination slate for the following: President — George E. Wilson Vice President — Matt LeVesque General Manager — Robert Martin Chief Financial Officer — Brian Tompkins Board Secretary — Robert Martin Director Wilson requested that the Committee Assignments for 2010 be on the next agenda for further review M/S /C (Sturgeon - Malmberg) that the ballot cast for President and Vice President be cast for George E. Wilson for President and Matt LeVesque for Vice President M /S /C (Sturgeon - Malmberg) that Robert Martin be re- appointed as General Manager and Brian Tompkins be re- appointed as Chief Financial Officer SETTING TIME AND PLACE FOR HOLDING MEETINGS 2 etb: 12/08/2009 President Wilson declared the time and place for holding regular meetings is open for discussion. M /S /C that the District's Regular Board Meeting be held at the District's Office located at 3654 E. Highland Avenue, Suite 12, Highland, California, on the second (2 "d) and fourth (4a') Tuesday of each month at 3:00 p.m. REQUEST TO ADDRESS THE BOARD FROM CHRIS EVANS (PACIFIC HERITAGE INC.) REGARDING THE HIGHLAND AND ARDEN DEVELOPMENT PROJECT The General Manager stated that Pacific Heritage, Inc. had made contact with him to discuss the water and sewer lines in the area of Highland Ave and Arden Avenue; that he and Ron met with the EDA (Economic Development Agency) to discuss removal and conveyance of easements; that EDA will address the Board when the agreement is complete DISCUSSION AND POSSIBLE ACTION REGARDING THE PROPOSED FIFTH AMENDMENT TO THE AGREEMENT TO DEVELOP AND ADOPT AN INSTUTUTIONAL CONTROLS GROUNDWATER MANAGEMENT PROGRAM M/S /C (Sturgeon - Malmberg) to approve the Fifth Amendment to the Agreement to Develop and Adopt an Institutional Controls Groundwater Management Program DISCUSSION AND POSSIBLE ACTION REGARDING THE IRS 2010 STANDARD MILEAGE RATES M /S /C (LeVesque - Malmberg) that the IRS standard mileage reimbursement rate of 50¢ for 2010 be accepted. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT BEING CLOSED ON JULY 5, 2010 AND DECEMBER 27, 2010 The General Manager stated that the District previously remained open for similar dates two years ago; that at that time customer service had a low turn out from customers; that the dates in question are in the current employees contract; that the employees contract is due for renewal and this can be discussed at that time. Director Sturgeon stated that the dates mentioned are not legal holidays; that he is thinking of the District's customers; that employees be given alternate dates for time off in lieu of July 5 and December 27, 2010. Vice President LeVesque inquired if the dates in question were in the employee contract. 3 etb: 12/08/2009 M/S (Sturgeon - LeVesque) that the District be open on July 5, 2010 and December 27, 2010. President Wilson suggested that no action be taken at this time; that the employee contract be reviewed during negotiations. Vice President LeVesque withdrew his second Director Malmberg stated that he would approve the District be closed for said dates if negotiated with the employees union. Directors Sturgeon and LeVesque revised their motion. M /S /C (Sturgeon - LeVesque) that the District be open with full staff on July 5 and December 27, 2010 and negotiate two floating holidays for employees during negotiations. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED OCTOBER 31, 2009 Mr. Tompkins gave a brief review of the financial statements for the period ended October 31, 2009; stated that a discrepancy was found regarding the payment from MWD for the Foothill Feeder Project. Director Sturgeon requested that the information regarding the payment from MWD be presented to the Board for approval when completed. DIRECTORS' FEES AND EXPENSES FOR NOVEMBER 2009 M /S /C (LeVesque- Sturgeon) to approve the Directors' Fees and Expenses for November 2009. GENERAL MANAGER /STAFF REPORTS The General Manager stated that Well #40 is online; that the annual employees awards banquet is this Saturday, December 12, 2009. CONSULTANT REPORTS Ms McAndrews stated that she attended the education event at the Environmental Learning Center; that Ms Etherton's exhibit was presented very well. Legal Counsel stated that the District received a settlement check in the recent litigation from James Jones Company. COMMITTEE REPORTS 4 etb: 12/08/2009 a. Legislative (Standing) President Wilson stated that he attended the ACWA Conference; that legislative matters were discussed at the ACWA conference b. Budget (Standing) President Wilson stated that the mid -year review will be in January 2010 c. Public Outreach (Standing) No Report at this time. d. Policy (Ad -Hoc) Mr. Martin stated that the committee is still reviewing the overall policies of the Board. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Malmberg stated that he attended the ACWA conference; that he completed his Ethics Training; that he is overwhelmed with information; that he has an understanding of the Delta Smelt. The Board took a break at 4:10 pm. CLOSED SESSION The Board entered into Closed Session at 4:16 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 4:40 p.m. The items listed on the agenda were discussed in closed session. No reportable action. F_11XII-Ij.i�l The meeting was adjourned at 4:41 p.m. until the next regularly scheduled Board Meeting. Robert E. Martin, Secretary George Wilson, President 5 etb: 12/08/2009 East Valley e� Water District Board Memorandum From: Brian W. Tompkins /Chief Financial Officer Subject: Disbursements. T/ \ Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period December 8, 2009 through December 16, 2009. Date: DECEMBER 22, 2009 Backgiround: Accounts payable checks are shown on the attached listing and include numbers 222383 to 222575 for A total of $300,946.94. The source of funds for this amount is as follows: Unrestricted Funds $300,946.94 Payroll and benefit contributions paid for this period totaled $244,328.78. Total disbursements $545,275.72 . V �L y w (a T m y IL n iu is 0 0 N <O U n d n U D D L 2 � Y D- W U 0- K a C o u E m o � U WE of o0 0 0 00 0 0 0 0 0 o a 0 m O C) O Lo Lf) O O O LO Ln N N ° O O Ln Ln N N LO Ln V' V' co OD Q0 0 O N N O O V M L n U) L o V V' 00 0) m 00 L n L n N N N O O O Ci O 66 O O O V O) O) O O O O 44 (D 6 Ln Ln M M 6 W U N (O (O N V IN h r r r r CO Cl) �O O N N w � O O m (Cl M rr n n r U N O�(C") Cl) O`O N N N O 0 NN O�� rr 00N O LLP(.) 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Nrnnrnt- � P� r`r-r-r, rt._ YO YOO Y 0 0 YO Y 0 0 YO Y00 YO Y00000000000000 YC) U> U» U» U> U» U> 0> U> U » » » » » »» 0 > CNm C M O ON a CCD ro COm CD m w- w0 m CO O r LO M O m O m L m O M am) O r O N O O C\J Cv n N n N r n N r N n n Cv n C\) n N n N o N o 0 N o o N o N 0 0 N 0 N 0 0 N o 0 r` a a a v c a v v v v a v v v Lo «: O n n 0 m m m m 0 m m n m m m O a, N m M m m m co m m m m M m m m CV N C\1 n N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N o n O Q 0 n 0 0 CCi CD z z a N LO O O N N n n m r,: c6 CC) N N �.n Cl) C7 (1J at c0 c0 N Ln CO (o Cl) Cl) C' Cl) Cl) N N O f• .- (O T .- N r N O 5C0 CO Q O 0 2 > 0 > U > Q 0 U Q I- f0 0 r N Cl) 'IT L(} W O LO N LO V L (~ L ) N v N v N :i N n N N N o o N o N o a o 0 0 0 CCi CD z z a O C) «> <flo �.n �o J _o C -� O o N N N O U N O f• .- (O +- I� .- N r N O 5C0 CO Q YO 0 2 > 0 > U > Q U > U Q I- C W m .c L 2 CO � i U Q L • >- � rJ o T O CL Ww c m Q O c O w 3 N 06 U N r- r t o m oo E Mo E Q E n _ -1 5 N _ E 00 Na a i o a US N Cl) 'IT L(} W O LO N LO V L (~ L ) N v N v N :i N n N N N o o N o N o a o 0 0 0 CCi CD O O O «> <flo �.n �o �jo _o C -� O o N N N N .- N hl f• .- (O +- I� .- N r N O 5C0 YO YO Y:O > 0 > U > U > U > N Cl) 'IT L(} W O LO N LO V L (~ L ) N v N v N :i N n N N N o o N o N o a o & Oq MEMORANDUM OF UNDERSTANDING BETWEEN THE EAST VALLEY WATER DISTRICT Us THE SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION Term June 23, 2007 through July 2, 2010 First Monday in September (Labor Day) Second Monday in October (Columbus Day) November 11 (Veteran's Day) Fourth Thursday in November (Thanksgiving Day) Fourth Friday in November (Day after Thanksgiving) December 24 (Christmas Eve) December 25 (Christmas Day) December 31 (New Years' Eve) When any of the legal holidays, other than those specifically set for a Monday, fall on Sunday, they will be observed the following Monday, and if any of such holidays fall on a Saturday, they will be observed the preceding Friday. B. Within Vacations - When an approved holiday falls within a vacation period, the employee on vacation shall receive an additional day of vacation with pay. C. As Workins Days - Whenever a monthly rated employee is required, due to the nature of his occupation, to work an approved holiday, the employee shall be given the equivalent time off at a subsequent date to be determined by the department head and /or General Manager. ARTICLE XVI ABSENCE WITHOUT PAY A. Definition - Absence without pay is leave without pay and shall be granted only upon request of the employee through the recommendation of the General Manager to the Board of Directors. B. The increments of sick leave and vacation time shall not accrue when an employee has been absent without pay. 15 ARTICLE XVII AUTHORIZED LEAVE A. Military Leave - Military leave and regulations for payment pertaining thereto shall be in accordance with the provisions of the Military and Veterans Code of the State of California. MOU: 06123/07-07/02/10 I). _Amount of Vacation Leave Earned Accrual for each Full If District Service Is: Annual Leave Accrual Is: Pay Period Is: Fewer than 3 years 104 hrs /year 4 hours 3 -15 years 160 hrs /year 6.1538 hours 15 years or more 208 hrs /year 8 hours F. A roval - Although annual vacation leave occurs as an earned right, the time at which vacation leave may be taken and the amount granted during any particular period are matters of administrative decision, except that no employee shall lose earned vacation leave because of the urgency of work. Observance of an annual vacation leave must be approved in advance by the proper official except in cases of emergency. Work requirements and the interest of the employee are the determining factors in approving vacation scheduled. F. Vacation. as Sick Leave - Vacation may be used in lieu of sick leave if the employee desires. a Termination - Employees, upon separation from the District, shall be paid a cash lump sum at their then current salary rate as set forth in the Basic Salary Schedule for any unused annual vacation credits. H. Sick Leave Transfer — Employees may, at their election, transfer up to forty (40) hours of vacation time to their sick leave account once each year. ARTICLE XV HOLIDAYS A. The following are to be considered as approved holidays for the employees of the District and will be so ordered as follows: 14 January 1 (New Years' Day) Third Monday in January (Martin Luther King's Birthday) Beginning in 1.997 Third Monday in February (Presidents' Day) Last Monday in May (Memorial Day) July 4 (Independence Day) MOU 06/27!07 - 07/02110 PERSONNEL RULES August 28, 2001 Revision: 06/10/03 not be charged for such time. 9.05. Procedure. year. A. All annual vacation requests must be submitted prior to February 1st of each B. Vacation schedules will be maintained and posted. C. A change in the rate of annual vacation leave accrual shall take effect in the pay period following the one in which the employee completed the required length of service. D. No annual vacation leave shall accrue for fractional parts of bi- weekly pay periods falling at the beginning or ending of service. E. Vacation leave may be used in lieu of sick leave if the employee desires upon the approval of the General Manager. SECTION 10. HOLIDAYS. 10.01. Fixed Holidays. Employees appointed to full -time regular positions shall be entitled to the following annual fixed holidays: New Year's Day Martin Luther King's Birthday Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day January 1 Third Monday in January Third Monday in February Last Monday in May July 4 First Monday in September Second Monday in October November I l Fourth Thursday in November December 25 10.02. Weekend Holidays. When any of the fixed holidays, other than those specifically set for a Monday, fall on Sunday, they will be observed the following Monday; and if any such holiday, other than Christmas or New Year, falls on a Saturday, they will be observed the preceding Friday. In addition, a full working day the Friday after Thanksgiving, as well as a full working day before Christmas and New Year's, shall be allowed. 10.03. Employment Status. A. Regular employees must work the day before and the day after a fixed holiday to be eligible for holiday pay unless such absence is approved by their supervisor. B. Exempt employees required to work on a holiday will be given another day off. C. Whenever a monthly rated employee is required, due to the nature of his position, to work on an approved holiday, the employee shall be given the equivalent time off at a subsequent date to be determined by the employee's supervisor and/or the District's General Manager. 32 08128101 h:. i " --4�-A yudf Lers PhaSe 1 Feasibility Ana Financial Anal s Ye East Valley Water District lysis S -Third Ave and _ 265 Hi Sterling Ave Highland Avenue December 22, 2009 Presented by: 1s and THE RUSSET --- L COMPANY A175310n tMrastructure 264 S. Lefand Norton Way, Sude Cf20, S The Ausseh Company 8209 Tuscany gnnue, a San Bemarchno, CA 92408 71888) 541-6708 F Playa Dal ,4ey. CA 90293 T(310)745 -1650 pojo�a458570 (310) 306 -8570 Investment Summary EVWD Development Alternatives (1/1/2010) to 1/1/2019) Highland Avenue Third & Sterling EVWD EVWD EVWD EVWD All Uses All Uses All Uses Office Only Characteristic (no for lease) _space for lease) ( no for lease) ( no for lease ) Analysis Reverence Capital Cost Table 2 Table 4 Table 7 Table 9 Lease Terms na Table 5 na na Cash Flow Table 3 Table 6 Table 8 Table 10 Leasable Area ( 000 sq ft) EVWD (1) 60.1 60.1 60.1 24.9 Space for Lease ( 2) 0_0 40.0 0_0 0_0 Total 60.1 100.1 60.1 24.9 Total Project Cost ( $000 ) Constant 2010 Dollars EVWD (3) $15,689 $10,619 $24,512 $19,800 Space for Lease L0 $8355 $0 $00 Total $15,689 $18,975 $24,512 $19,800 Current Dollars Debt $11,402 $13,740 $17,792 $14,331 Equity $5,508 $6,699 $8,688 $7,041 Total ( 4) $16,909 $20,439 $26,480 $21,372 Cumulative Cash Flow ( $000 ) Unleveraged ($16,288) ($3,332) ($25,417) ($20,472) Leveraged ($21,796) ($10,055) ($34,106) ($27,514) NPV of Cumulative Cash Flow @ 10.0% Discount ( $000) ( 5 ) Unleveraged ($14,169) ($10,033) ($22,477) ($18,193) Leveraged ($12,441) ($7,640) ($19,605) ($15,858) ( 1 ) Third & Sterling "All Uses Buildout" actually excludes 13,000 square feet of covered storage which is part of the Highland avenue building program ( per Table 1 ) (2) lease set to yield 15.0% leveraged IRR; that rate ( $ / sq ft / yr NNN ): $16.95 (3) Property Acquisitio $3,000,000 $3,000,000 $6,856,423 $6,856,423 (4) current dollar costs differ from costs per constant 2010 dollars for two reasons: • costs are inflation adjusted for life of construction period • costs INCLUDE construction loan points & interest ( excluded @ constant dollar analy (5 ) 2010 value of projected cash flow discounted at a 10.0% annual rate Source: The Russell Company Version 6 17- Dec -09 i rN a U �1 b!J N Q � 03 U � U N s-, U � cf a O N 03 Q 0 W � � rN U cl, N 03 U N s-, U � U U s-, U 0 � � Table 2 26655 Highland Avenue East Valley Water District Only Size & Capital Cost ( constant dollars ) Project Size ( 000 sq R ) Structure Size ( 000 sq It ) Net rentable / salable ( 000 sq R ) Improved Office Other Total Unimproved Total Parking (I) Number of Stories @ Rentable Office Parking Footprint & Total Land Area ( 000 sq R ) Building Parking Open Space( derivative) 7% Total Land Area ( 2 ) Floor Area Ratio Project Capital Cost ( $0001 Project Acquisition ( 2 ) Pre - Development Costs A &E Direct Costs ( 3 ) Demolition On -Site Work ( includine varkinE 1 Shell and Core ( 4 ) Tenant Improvements ( 5 ) Contractor's Contingencv ( 61 Insurance, Bonds. Taxes. Permits ( 7 ) Total Direct Indirect Costs Civil / Soils / Landscape Other Consultants Testing & Inspection Reimbursable Bonds Plan Check / Permits Legal Insurance Marketing Prop Tax a. Const ( 10 ) Const Met Fee ( I 1 ) Total Indirect Owner's ReD Fee & Overhead ( 12 1 Contingencv ( 13 ) Total Project Costs ( 14 ) ( 1 ) Parking assumptions • number of units • number of units • GFA / space ( sq R ) ( 2) 9.2 acres Q. total cost ( $000 ): (3) PCL Construction Services. Inc. (4) Shell and core $ / sa ft blde area (5) TI $ / sq ft office space (6) Contractor contingency as a %of direct (7) Insurance. Bonds. Taxes. Permits as % direct ( 10) Prop Tax as % land + 50% direct ( I I ) Const mgt fee / too during A &E & const ( 12) Owner's Rep fee and overhead as % direct & indirect ( 13 ) Contingency as % of direct & indirect ( 14) Net of financing & lease commissions EVWD Space 27.1 32.9 60.1 51.1 111.2 260.4 111.2 260.4 29.0 400.6 15% $3,000 $68 $350 $313 $799 $5.232 $2,932 226 $9,938 $43 $145 $50 $100 $101 $301 $70 $104 $10 $96 300 $1,320 $450 $563 $15.689 nm 744 350 $47 $108 4.7% 2.4% 1.2% 520.00 4.0% 5.0% Source: The Russell Company Version 5 15-Dec-09 1 $$» _ a »$ $ry w w$$ M .r v ai noN g °sw�y_s��; _° 6 `cUVn V 4C—Y O4 `weNOV g0.Q moF OVA VaB o cOOF La (5 €ec�rG ' r Zw ( 1 ) Parking assumptions • numberofunits Table 4 5.00 26655 Highland Avenue 200 744 East Valley Water District & For Lease Space 350 Size & Capital Cost $3,000 ( constant dollars ) (4) Shell and core S / so It blde area $47 $47 Project (5) TI S / sq fl office space EV W D Space for Total / (6) Contractor contingency as a %of dire Space Lease Averase Project Size ( 000 sq ft ) 2.4% 2.4% 2.4% Structure Size ( 000 sq ft ) 1.2% 1.2% 1.2% Net rentable / salable ( 000 sq ft ) $10.49 59.51 $20.00 Improved 4.0% 4.0% 4.0% Office 27.1 40.0 67.1 Other 32.9 0_0 32.9 Total 60.1 40.0 100.1 Unimproved 11.1 0_0 11.1 Total 71.2 40.0 111.2 Parking (1) 190.4 70.0 260.4 Number of Stories @ Rentable Office 1 1 I Parking 1 I 1 Footprint & Total Land Area ( 000 sq R ) Building 71.2 40.0 111.2 Parking 190.4 70.0 2604 Open Space ( derivative) 7% 18.6 8_6 29.0 Total Land Area ( 2 ) 280.2 118.6 400.6 Floor Area Ratio 21% 34% 25% Project Capital Cost ( $000 ) Project Acquisition ( 2 ) $2,098 $888 $3,000 Pre - Development Costs $41 $27 $68 A & E $210 $140 $350 Direct Costs ( 3 ) Demolition $188 $125 $313 On -Site Work ( includine oarkine 1 $480 $319 $799 Shell and Core ( 4 ) $3.350 $1.882 $5.232 Tenant Improvements ( 5) $2,318 $3,417 $5,735 Contractor's Contineencv 16 1 $298 $270 $568 Insurance. Bonds, Taxes. Permits ( 7 $154 146 $294 Total Direct $6,787 $6,160 $12,941 Indirect Costs Civil / Soils / Landscape S26 $17 $43 Other Consultants $87 $58 $145 Testing & Inspection $30 $20 $50 Reimbursable $60 $40 $100 Bonds $61 S40 $101 Plan Check /Permits $181 $120 $301 Legal $42 S28 $70 Insurance $62 $42 $104 Marketing $6 S4 $10 Prop Tax a. Const ( 10) $66 $48 $114 Const Met Fee( II ) $180 5120 $300 Total Indirect $801 5537 $1,338 Owner's Rea Fee & Overhead 112 ) $304 5268 $571 Contineencv ( 13 ) $379 5335 $714 Total Project Costs ( 14 ) $10,619 58.355 $18,981 ( 1 ) Parking assumptions • numberofunits nm 5.00 • number of units 544 200 744 • GFA / space ( sq fl ) 350 350 350 (2) 9.2 acres a, total cost ( $000 l: $3,000 (3 ) PCL Construction Services. Inc. (4) Shell and core S / so It blde area $47 $47 $47 (5) TI S / sq fl office space $85 $85 $85 (6) Contractor contingency as a %of dire 4.7% 4.7% 4.7% (7) Ins.. Bonds, Taxes, Permits as % dire( 2.4% 2.4% 2.4% ( 10) Prop Tax as % land + 50% direct 1.2% 1.2% 1.2% ( 1 l ) Const mgt fee / mo @ A &E and const $10.49 59.51 $20.00 ( 12) Owners repr fee as % direct & indire, 4.0% 4.0% 4.0% ( 13) Contingency as % direct & indirect 5.0% 5.0% 5.0% ( 14) Net of financing & lease commissions Source: The Russell Company Version 5 15- Dec -09 'a r w o o 0 o 0 0 0 0 w PI Rs o o a, O N O O O O U C� C Q '^ ci w N N N y G m O O z maw U c V O R3 N F� U w M G M L M \ N C H V) C O O ti U 0 y O O O o ai y N � Ll, . �I o 0 0 •O v • �'i � O N Ol � U cl .O+I A N .7 a. V •ro T � O ..0 ec7� p •� n O O � p O w� O ♦+ H y RI a •_ N VW •-• O d> � LL T fH � � ti\ .�. N U m bA •' m E lCol s ;. .. f 'ry llq •I'n.l: m'n. IY1�.1 I /Ir +_911 I/I /lUl? '.115 I'Ir}V lfi 1 /I / ?Vltr I /In:i IY I /I /:'9U IL�a` ' 1 `I: rl.+ 1I. Inlla:nn l5v+n ln:[ I. I/!IIIV :11 mm Du 1.. SAY' IrI Nt Ilvl ]'h I<I ?ti x I,G `F fJ„a: A11 011n' ln1n., 1 1'V WU SI».e - (u1n:Nli.. (1. 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Cap Re'tR LTV IffiDI /II MR,C W n 8.(YM ]O Wh 56'.41 w $6.21] w s0 Su w w w SO SO s0 PomuI`%ROnoI -W IOD% (56}1 5U IS621 10 50 SO w SO S0 w tU w ICIITenu io VmnR APR) 23 fiIXi' /. 13?6 }2) w (1101) 15481) ISi83) 13461) 111831 (Sax?) (5413) 1343)) (S W) w PI,.Pal Wllery 155,223) 50 11 50 SO w Su 50 w w (55}23) m vo 1e 11 fare Flo. I1.: "Al l I 156% 54848 (S ?,311) (51082 5230 1211 5111 3 ?44 5133 5153 5133 55,11) w CrmuJauvc <am /ryJlgmry. J]1 I<I,t111 IR51n (32.,81 1519681 I, fSI1131 I 81 15621) 131491 SIM, SOP ('ona1b11W I1WeveraOW Rt t1x ole 111. PtrN INVV /p 10.0% IS9 Yi 5) 133.1:01 1516.0}}) IS>.OYA) 5J ?3 5]61 5]94 SN?' U3J 3818 58?8 Sw.J83 50 CumW+o.t IS 16.0}}1 1519.1 Sit 1313:IFU) Isl],6561 13169291 IS Ifi135) (111191) 0141.) 150,5211 1$1,1401 I'll., Ct1ur'IVMIW I <rmSM At Tax Caxll rla Penal(NPV fp 100'/. (3],61) ItY 8911 15},0]1) (51.333) 15)1}1 151151 lllA IS`.51I III, Ill.) 1 15240) 151,1641 50 ConlWanve 133,01]1 (lml') 1564351 (51.2]11 15].5)11 1511'5) (38.04) 1182851 (581526) IS9 A") 154,8141 (I) Aava.u10 1.11014 (2) 1_, I UM. rMW...... Ic,an41t.. l" (3) S /WVGI1.i.I mIN. F:u lsbMlldyry use ou we Si" ill (11 (_.1ire MnoxinFSawryylyup 56012 SU 10 $1 S, Sr w w $A w N ISI 5'q nG1A III I_ P. sruelnul S +wnoa [aie s'}4 oU.. f6) Clmv4lim MmmiuF +wuuMi113 55,161 54 50 w w 5Y w Su SU m w Seurt[ llu RVlull(en Tnlll Vtla:.n3 II�PI, 09 f T Table 7 Third & Sterling 5.00 All East Valley Water District Space 230 Size & Capital Cost 350 ( constant dollars ) (3) PCL Construction Services. Inc. EVWD $190 Space _Project Size ( 000 sq ft ) (6) Contractor contingency as a % of direct Structure Size ( 000 sq ft ) ( 7 ) Insurance, Bonds, Taxes, Permits as % direct Net rentable / salable ( 000 sq ft) ( 10) Prop Tax as % land + 50% direct Improved ( I 1 ) Const mgt fee / mo @ A &E and const Office 24.9 Other 21.2 Total 46.0 Parking (1) 80.5 Number of Stories @ Rentable Office 1 Parking 1 Footprint & Total Land Area ( 000 sq It ) Building 46.0 Parking 80.5 Open Space ( estimated) 15% 22.3 Total Land Area ( 2) 148.9 Floor Area Ratio 17% Project Capital Cost ( $000 ) Project Acquisition ( 2) $4,422 Pre - Development Costs $253 A & E $316 Direct Costs ( 3 ) On -Site Work ( including parking ) $5,190 Shell and Core ( 4 ) $8,734 Tenant Improvements ( 5) $1,243 Contractor's Contingency ( 6) $607 Insurance, Bonds, Taxes, Permits ( 7 1758 Total Direct $16,532 Indirect Costs Civil / Soils / Landscape $43 Other Consultants $145 Testing & Inspection $50 Reimbursable $100 Bonds $101 Plan Check / Permits $30l Legal $70 Insurance $104 Marketing $10 Prop Tax Q Const ( 10) $152 Const Met Fee ( 111 iYoq Total Indirect $1,376 Owner's Rea Fee & Overhead( 12) $716 Contingency ( 13 ) $895 Total Project Costs ( 14) $24,512 ( I ) Parking assumptions • number of units 5.00 • number of units 230 • GFA / space ( sq ft) 350 (2) total cost ( $000) of $6,856 a, 22 acres: cost here is pro rate to 14.19 acres, or. (3) PCL Construction Services. Inc. (4) Shell and core $ / so ft blde area $190 (5) TI $ / sq ft office space $50 (6) Contractor contingency as a % of direct 4.0% ( 7 ) Insurance, Bonds, Taxes, Permits as % direct 5.0% ( 10) Prop Tax as % land + 50% direct 1.2% ( I 1 ) Const mgt fee / mo @ A &E and const $20.00 ( 12) Owners rep fee and overhead as % direct & indirect 4.0% ( 13) Contingency as % of direct & indirect 5.0% ( 14) Net of financing & lease commissions Source: The Russell Company Version 5 15- Dec -09 wl�we,�l °w wwww ww ww w °Ih ° ° wl° os w NN wN w >s w w w wN w w 0o wwN w w w _Ma so www ww ww py0 »°w Nw wwHlHwIAlI Nwh° wN w° w °w$°w°wlw °w °wwK ww ww w 222 —S e e a H e e e e e oM o- - O � e O O\ O\ a O u cy moa2 r E Z >' - 3 6 �ON?Oz -OUF' V L iLU v. a ..._ Table 9 5.00 Third & Sterling 124 All East Valley Water District Office Space Only 350 Size & Capital Cost to 14.19 acres, or. ( constant dollars ) (4) Shell and core $ / soft bldg area EVWD (5) TI $ / sq ft office space Space Proiect Size ( 000 sa ft ) 4.0% Structure Size ( 000 sq ft ) 5.0% Net rentable / salable ( 000 sq ft ) 1.2% Improved $20.00 Office 24.9 Other 0.0 Total 24.9 Parking (1) 43.5 Number of Stories @ Rentable Office I Parking I Footprint & Total Land Area ( 000 sq ft ) Building 24.9 Parking 43.5 Open Space ( estimated) 15% 12.1 Total Land Area ( 2) 80.4 Floor Area Ratio 31% Capital Cost ( $000 ) _Project Project Acquisition ( 2) $4,422 Pre - Development Costs $253 A & E $316 Direct Costs ( 3 ) On -Site Work ( including parking ) $5,190 Shell and Core ( 4 ) $4,792 Tenant Improvements ( 5) $1,2113 • Contractor's Contingency ( 6) $449 Insurance, Bonds, Taxes, Permits ( 7) $561 • Total Direct .$12,235 Indirect Costs Civil / Soils / Landscape $43 Other Consultants $145 Testing & Inspection $50 Reimbursable $100 Bonds $101 Plan Check / Permits $301 Legal $70 Insurance $104 Marketing $10 ProD Tax na, Const ( 10) $126 Const Met Fee ( 11 ) J00 Total Indirect $1,350 Owner's Rep Fee & Overhead ( 12) $543 Contingencv ( 13 ) $679 Total Project Costs ( 14) $19,800 ( 1 ) Parking assumptions • number of units 5.00 • number of units 124 • GFA / space ( sq fi 350 (2) total cost ( $000) of $6,856 (a), 22 acres: cost here is pro rate to 14.19 acres, or. (3) PCL Construction Services, Inc. (4) Shell and core $ / soft bldg area $193 (5) TI $ / sq ft office space $50 (6) Contractor contingency as a % of direct 4.0% (7) Insurance, Bonds. Taxes, Permits as % direct 5.0% ( 10) Prop Tax as % land + 50% direct 1.2% ( 11 ) Const mgt fee / mo @ A &E and const $20.00 ( 12) Owners rep fee and overhead as % direct & indirect 4.0% ( 13) Contingency as % of direct & indirect 5.0% ( 14) Net of financing & lease commissions Source: The Russell Company Version 5 15- Dec -09 °OV O °V,a — � � N°NV NN NN � V°iwWNM V, NNNN rA w» N _ nC N N N N N N w N N 00 » yw »y yy y O °V ° w'Wy N»✓iN yy °O Kw y y N �°DM N »MM N» »K(M�yy _ °w °wy °ww °ww 00 -r- w N wNyy c9 y w' v K N see °e m^- P Deo va o rva�N .°° Y e K �° vci 0111111Fmait �K ME rl C) Lo Ol Q> Q) is �K ME rl C) Lo Ol Q> Q) c O U 0 4--+ U) L cu L E O to a) M L) > W 0 C O 4 r L : \ Q co W Qi -O v- co � cn cu O Q O ® a) s O L E L 0 L 0 M L- 0 O cn C6 L A C Q O .i, Aj ry a� L H i E O N U N cu c ca U a m 0 0 N N N N E U N e �o > "d �3 [A V, N m 0. I� a 0 v a a w x F N (D CO U) .� U) V.1 06 �., M C i co f r �l 't F I � z '^9 z , 0 0 N N N .a U N L �nl V >s a Imo) Q.1 W] VI LN L C 1 =I r .I L, n 0 0 N N N .a U N L �nl V >s a Imo) Q.1 W] VI LN L .I Y* 1 - � ,• — icy I L I 1 i W t; I I 0 0 N N N .a U N L �nl V >s a Imo) Q.1 W] VI LN L O 4- O 0) CL 0 U U) o o N N N a) N E U d raw v` N3 M N I1 Cr z d 0 a a w a w F 0 0 N N N i N U N Wk :t �o 3s1 r I I� =I 4t E-� O j 73 G .3 .�� O -s3 L g= N co -2 (D o to c O N fa. O N �= U >, to U of in acoi a- :U �- N 1n �O {m O U m m ID �. Q- a w > > N 1� J �: -2 ems O e� (6 E •x C13 E Fu W O G N� L3— 0 0 N N N i N U N Wk :t �o 3s1 r I I� =I 4t E-� . . cn C/) �rt V cn c .0 4-a CL O CU E E F (� V / n -j W E V! � G ff ^^ � V/ U. 4-- O cu L E E m T C � O� V y,; w w 0 � y h N a ro O W f.' h V y ro w O Q w 0 O� cd O N H ro H r ro o0 H H N N V FFF N cd M H H N O N Ic C> O O O � 0) 0 0 N N N U d, �oI ul T N co a lice—I �d 0 a W a w F w o' ,1 h N N p v O h � rr =Ul�U Mwi 0) 0 0 N N N U d, �oI ul T N co a lice—I �d 0 a W a w F Iii vL vL%.0 • The Russell Company ( "TRC ") and Mission Infrastructure ( "MI ") conducted in -depth stakeholder meetings • Interviews resulted in the following criteria: - Fiscal concerns - Operational concerns - Ratepayer concerns - Real estate feasibility analysis THE RUSSELL COMPANY ,SSIOI, Page 7 ! YWI►�.[�a,;er December 22, 2009 S 1 L�_�_ W'uer 06ervc[ c O 'U N .O .O V / E ti- ^ , O m 0 Vr O ^p M o C CL M V, U) ry sue-. 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E 4 I cu o E co CD > o C L O U U �' M 'CU 0.1- O �C co 0 0 N N N d LL a) U o ° CT o° O N cU cn ^ >` — L ^' .a U N N ti cu � � o = O o N C — o c cu 0 0 co U �+ X O O O o O- O O G� . zh E� VJ ■ co Co wa W cu .0) C/) =N W co W W < .� co ry v CU c 0 .0 N N N O O Q c i N .O N O 4— O c6 0 Q N .0 0 .O N N m 'C CL U co O U a� cn 'L > U (D N t6 O 2 O Q O O m a) U C CiT 0 .- J N N cu •L Qi E O C N U cu a cu L N co CD U U c4 a� 0 N N O -a a� N Z L- 4 U Qi 4-1 U w N E 0 U O O 0L O O c6 O c6 O O1 O 0 a� a� � U > cn b-Q co 0 Q t . . . . . m 0 0 N N N L m n E U N �l 00 0 m CL N a O U a a W F 0) 0 N N N N N L � O '1� d O i COI m as L O ALI O � O 0 N rn t6 W N 0) C U O N RS CL 0 U �" rn Minna ^^ W :a ii y o- c 3° a "�"s 3 U- o a�i x as w x o N= m a o Q o E 40— o ¢ Y cn v a' o_ c) * a, a o c dd 7 H H 0 F; A sJ )iPi" }z -a 1�1 r 4 $�'._5k IP yt �F U C a) Q Y Q O 0 ns 5 0 L C a) U to a c m c 0 co .E O aS O U O co co N CL a 3 }- U C a) Q Y C N E a O CD N ca 0 � d U a5 •� t4 LL b LL C C N Y C a) Y C CD = E ca aD a> a> _ orn_tb .Q C L C 0 v E O ,Va3 1 > U W as a U O o0U O U c c C as 00 O m �c�am U cA a1 m 0 0 N N N d E N U N r =� YO �s CN N N m tV d IN I M: F—� �l M� an Ami �U1 W_ ■ O ^L P1 W CIO ^U) W 0 A CO W N E O cu N r■ a� Q � m a � > °o C) CD i N N N N Y N U N N N U .rte. 0 .c 3 06 co �7 I L Q � m a � o w VD C) CD i w N N a I L Q � m a � cu 0 U a o w VD .E o w F Page I of ) Justine Hendricksen From: Bob Martin Sent: Wednesday, December 16, 2009 11:39 AM To: Justine Hendricksen :Subject: FW: 2010 Legislative Reception for Inland Empire Agencies Importance: High Justine - should we acid this to our next agenda? Bob - - - -- Orginal Message---- - From: Jo Lynne Russo - Pereyra [mailto:JoLynneR @cvwdwater.com] Sent: Monday, December 14, 2009 11:10 AM To: Butch Araiza; Elizabeth Sanchez; Greg Morrison; Jo McAndrews; Jolene Allred; Megan Reed; Phil Rosentrater; Bob Martin; Sondra Elrod Cc: Robert DeLoach Subject: 2010 Legislative Reception for Inland Empire Agencies Importance: High Hello Everyone, It's that time of year again, time to see if you are interested in participating in the Water Agencies of the Inland Empire Water Annual Leg Reception in March. I am scoping out March 16 from 5 -7 for our event. Please let me know if your agency would be interested in participating. If I remember correctly last year the cost per agency was about no more than $200. Money well spent considering the number of Leg Reps and staff we had in attendance. Please let me know your interest ASAP, I already had Chops pencil in the date and time. Thank VOU for your assistance, Jo Lynne Russo -Per eyra I Assistant General Manager for External Affairs I Cucamonga Valley Water District I 10440 Ashford Street Rancho Cucamonga, CA 91730 1 (909) 987 -2591 1 Fax (909) 476 -8032 1 jolynner @cvwdwater.com 12/16./2009 Bu:idinc quality Foi A Li`e[i rtle December 1, 2009 East Valley Water District - Board of Directors Mr. George Wilson Mr. Matt LeVesque: Mr. Kip Sturgeon Mr. James Morales Jr. East Valley Water District Mr. Robert Martin, GM Mr. Brian Tompkins, CFO Mr. Ron Buchwald, DE 3654 .East Highland Avenue, Suite 18 Highland, CA 92346 Gentlemen: RE: Water and Sewer Connection Fees 21080 Centre Pointe Parkway, Suite 101 • Santa Clarita, CA 91350 661 222 9207 F 661 222 9209 w w w. w l l i a m s h o m e s. c o rn Developer impact fees, such as the water and sewer connection fees collected by EV WD, need to immediately be reduced to reflect the new reality in the housing market in Southern California and San Bernardino County. The enormous tax burden loaded upon new homes over the past ten years was barely survivable when average sales prices were double what they are today. The current fee structure cannot be sustained. Merry Inland Empire municipalities recognize the critical importance of an active, healthy building industry. The list of IE cities and agencies that have acted decisively in 2009 to slash impact fees is long and growing daily (see attached). Virtually all municipalities are deferring developer impact fees to certificate of occupancy, and this is a good start, but it is not nearly enough. New home prices are down fifty percent, construction costs are down thirty to forty percent, and land prices are down fifty to eighty percent. EV WD water and sewer connection fees, however, have not adjusted downward to respond to these challenges. Currently, the combined agency impact fees for a typical 1,750 square foot home in Highland equals nearly $45,000 per unit, or twenty to twenty -five percent of the current sales price of that home. The rate is unacceptable and the City of Highland has responded by proposing a 25% reduction in City development impact fees. Building permits have fallen over 90% from their peak in San Bernardino County. Roofers, masons, plumbers, electricians, carpenters, tile setters, painters, and laborers are sitting home waiting for work. Material men are going out of business. Out of control developer impact fees (taxes) are holding back the recovery of the building industry. Reducing impact fees will createjobs now. I urge you to act immediately to reduce the EVWD sewer and water connection fees by thirty to fifty percent so we can all get back to work. Respectfully submitted, Lance Williams President LW /klb enclosure