HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 02/09/2010t"DEast Valley
Water District
3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA
BOARD MEETING February 9, 2010 3:00 P.M.
AGENDA
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"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring
departmental investigation, will be considered by the Board of Directors ".
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
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I. Public Comments
2. Approval of Agenda
CONSENT CALENDAR
3. Approval of Board meeting minutes for January 26, 2010
4. Accounts Payable Disbursements: Accounts Payable Checks # 222972 through # 223125
which were distributed during the period of January 27, 2010 through February 3, 2010, in the
amount of $789,784.60 and Payroll and benefit contributions for the period ended February 3,
2010 and included checks and direct deposits, in the amount of $284,263.39 and $8,135.73.
Total Disbursement for the period $1,082,183.72
NEW BUSINESS
5. Discussion and presentation from Margaret Vinci (Caltech Pasadena) regarding The Southern
California Seismic Network and the benefits offered to East Valley Water District as a member
of the "Earthquake Research Affiliate Partner" and the partnership of Caltech and USGS
earthquake programs
6. Directors' fees and expenses for January 2010
REPORTS
7. General Manager / Staff Reports
8. Consultant Reports
9. Committee Reports
a. Legislative (Standing)
b. Public Outreach (Standing)
c. Policy Committee (Ad -Hoc)
10. Oral comments from Board of Directors
MEETINGS
11. Coachella Valley Water District's "Imperial Dam Tour" April 15, 2010
CLOSED SESSION
12. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
[Government Code Section 54956.81
13
14.
Property:
Party with whom the District will negotiate:
Party who will be negotiating on behalf of the District:
Under Negotiation:
26655 Highland Ave.
San Bernardino County,
State of California
REO Property Group, LLC
Robert Martin, Michael Russell, Mark
Vargas and Jay Stark
Price and Terms of Payment
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8]
Property:
Party with whom the District will negotiate:
22 +/- Acres of Vacant Land
North of Third Street, East of
Sterling Ave., South of 5`h Street
APN (s): 1192 -241- 01,1192- 231 -01
San Bernardino County,
State of California
Potential Buyers
Party who will be negotiating on behalf of the District: Robert Martin
Under Negotiation: Price and Terms of Payment
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
[Government Code Section 54956.8]
Property:
Party with whom the District will negotiate
2.24 +/- Acres of Vacant Land
APN(s): 0278 - 081 -27, 0287 - 082 -03,
0278 - 101 -30, 31, 32, 33, 34, 04, 43
San Bernardino County,
State of California
Potential Buyers
Party who will be negotiating on behalf of the District: Robert Martin
Under Negotiation: Price and Terms of Payment
2
15. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
[Government Code Section 54956.8]
Property:
party with whom the District will negotiate:
Party who will be negotiating on behalf of the District
Under Negotiation:
ADJOURN
9.5 +/- Acres of Vacant Land
APN(s): 1191 - 251 -02, 1191- 251 -05
San Bernardino County,
State of California
Potential Buyers
Robert Martin
Price and Terms of Payment
-- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Pursuant to Government Code Section 54954.2(a), any request for a disability - related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized
public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours
prior to said meeting.
------------------------------------------------ ---- -- ---- ------------- - - - - - --
c
Subject to approval
EAST VALLEY WATER DISTRICT JANUARY 26, 2010
REGULAR BOARD MEETING
MINUTES
President Wilson called the meeting to order at 3:00 p.m. Vice President Levesque led the
flag salute.
PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer;
Brian Tompkins, Chief Financial Officer; Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Charles Roberts (Highland Community News), Robert Reeb (Reeb
Governmental Relations, LLC), Mike Russell, Jay Stark (The
Russell Company), Mark Vargas (Mission Infrastructure)
APPROVAL OF AGENDA
M /S /C (LeVesque- Sturgeon) that the January 26, 2010 agenda be approved as
submitted.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 3:02
p.m. There being no written or verbal comments, the public participation section was
closed.
APPROVAL OF SPECIAL MEETING MINUTES FOR JANUARY 7, 2010
M /S /C (LeVesque - Malmberg) that the January 7, 2010, Special Board Meeting
minutes be approved as submitted.
Minutes: 01/26/10
APPROVAL OF BOARD MEETING MINUTES FORT. N'1ARY 12, 2010
M /S /C (LeVesque - Malmberg) that the January 13 '�)1�1, Board Meeting minutes
be approved as submitted.
DISBURSEMENTS
M /S /C (LeVesque- Maimberg) that General Fund D:,rmisements 4222798 through
222971 distributed during the period of January 12. 2011) 1hr ntgh January 20, 2010 in the
amount of $514,494.20 and Payroll Fund Disbursement nr 11w period January 20, 2010
in the amount of $231,531.6 -1 totaling 5746,025.84 be apprr , e;{
GENERAL MANAGER'S FlPENSES
M /S /C (LeVesque - Malmberg) that the General Mann;:. i - s expenses be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING ANNUAL REPORT,
STATE LOBBYING ACTIVITIES AND PENDING LEGISLATION PRESENTED
BY ROBERT REEB
Mr. Reeb provided the Board with an Annual Report detailing activities in 2009. Mr.
Reeb also provided information regarding pending legislar.ou C alifornia's budget deficit;
and that East Valley Water District actively monitored or engaged in direct lobbying on a
wide range of legislation this %car_ advocating on behalf of ii, .aspayers and customers.
Mr. Reeb discussed a legislative proposal (AB 1594) relating to the Peripheral Canal
introduced by Assemblymemher Alyson Huber (D- Lodi). -',.tier further discussion with
the Board, Mr. Reeb is recommending that Last Valley V'r ater J mrict oppose AB 1594.
M /S /C (Morales- Maln-�berg) that the District take, position of oppose on AB
1594.
Directors Morales, Malmberg. LeVesque, Wilson voted 1'LS
Director Sturgeon voted NO.
DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES
AT 27065 5' ", HIGHLAND, FROM ANTHONY FORCIER, DBA AFB
CONSTRUCTION
M/S /C (LeVesque - Sturgeon) that the
Anthony Forcier. DBA AFB ( onstruction.
counsel and Insurance carrier.
District den I.e .1aim for damages from
and refer the ) �.me- to the District's legal
DISCUSSION AND POSSIBLE ACTION REGARDING DISTRICT SURPLUS
PROPERTY
2 Minutes: 01 26 10
Director LeVesque inquired as to the process the District needs to complete in order to
declare certain real property surplus. Director LeVesque requested that the District start
the process to declare three properties surplus. (3`0 & Sterling, Del Rosa and Highland
Ave).
DISCUSSION AND POSSIBLE ACTION REGARDING THE REVISION OF
CRITICAL HABITAT FOR THE SANTA ANA SUCKER
The General Manager reviewed an email from Sam Fuller (Valley District) with the
Board; that the proposed revision will affect any project the District may have within the
critical habitat area; that there has been an extension requested for comment period; that
the General Manager recommends that the District join the efforts along with other
agencies and request a time extension on the comment period.
M /S /C (Malmberg- Morales) that the District send a letter requesting a time
extension on the comment period for the proposed rule regarding the Santa Ana Sucker
Critical Habitat
REVIEW AND ACCEPT THE FINANCIAL STATEMENT FOR THE PERIOD
ENDED DECEMBER 31, 2009
M /S /C (Morales - LeVesque) that the Financial Statements for the period ended
December 31, 2009 be accepted.
REVIEW AND ACCEPT THE INVESTMENT REPORT FOR THE QUARTER
ENDED DECEMBER 31, 2009
M /S /C (Sturgeon - LeVesque) that the Investment Report for the quarter ended
December 31, 2009 be accepted.
GENERAL MANAGER/STAFF REPORTS
The General Manger reported on the District's operations to date; that the District has
started the demolition process at the Central Plant; that the gates at the Seven Oaks Dam
are closed and the pool is being built up in order for the Army Corps of Engineers to
perform a hydraulic flow test; that the water behind the dam is quite dirty and full of silt.
Information only.
CONSULTANT REPORTS
Mr. Kennedy stated that he provided the wrong government code to Ms Hendricksen for
item number 21; that the government code section should reflect 54956.9 (b). Information
only.
3 Minutes: 01/26/10
COMMITTEE REPORTS
a. Legislative (Standing) Director Morales stated that 1 Mr. Reeb, and the General
Manager had met kith Legislators in Sacramento tc dISCuss concerns relating to
Plant 134 and Plant ' �0
b. Public Outreach (Standi -ig) — No reports.
c. Policy Committee (.Ad-floc) — The committee ha .t meeting scheduled for
February 8. 2010.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Malmberg stated that lie had attended the Specia: Dirtri,ts dinner and the topic of
concern was SB 375.
Director Sturgeon stated that Inland Action is hosting a tcu: o the Long Beach Port and
he will be attending the tour.
Director Morales will provide the Board with a fact sheet to answer questions relating to
SB 375; that last month San Bernardino, Riverside, Los Anccles. and Orange Count) ° are
trying to get separate representation between the Southern an i Northern parts of the state
as it relates to LAFCO.
WESTCAS WINTER CONFERENCE "S1 STAINABILITY AND
STEWARDSHIP ", EMBASSY SUITES, ALBUQUERQUE, NEW MEXICO,
FEBRUARY 17-19,2010
ACWA "s 2010 WASHINGTON DC CONFERENCE. kN ASHINGTON COURT
HOTEL, FEBRUARY 23 -25, 2010
CMUA's 78T" ANNUAL CONFERENCE, MONTFREY PLAZA HOTEL,
MONTEREY, MARCH 23-26,2010
The Board took a five- minute !�rcak at 4:24 p.m.
CLOSED SESSION
The Board entered into Closec `session at 4:30 p.m. as prodded for in the California Open
Meeting Law. Government Code Section 54945.9(a). io di,c. -s. those items listed on the
agenda.
ADJOURN TO REGULAR SESSION
4 Minutes: 01:26 -10
President Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 5:30 p.m. The items listed on the agenda were discussed
in closed session with the no reportable action being taken.
ADJOURN
The meeting was adjourned at 5:31 p.m.
Robert E. Martin, Secretary
George E. Wilson, President
5 Minutes: 01/26/10
East Val ley
Water District
Board Memorandum
From: Brian W. Tompkins / Chief Financial Officer
Subject: Disbursements. l// j
Recommendation:
Approve the attached list of accounts payable checks and
payroll issued during the period January 27, 2010 through
February 3, 2010. Director payroll issued for December
2009.
Date: FEBUARY 9, 2010
Background:
Accounts payable checks are shown on the attached listing and include numbers 222972 to 223125 for
A total of $789,784.60.
The source of funds for this amount is as follows:
Unrestricted Funds $789,784.60
Payroll and benefit contributions paid for this period totaled $284,263.39.
Director payroll paid 1/15/10 was $8,135.73.
Total disbursements $1,082,183.72.
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EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: Matt Le Vesgue MONTH_ January 2010
Board Meetings: 12 26
Conferences and Other Meetings
DATE ORGANIZATION PURPOSE
1/7 EVWD Special meeting
1/8 EVWD Staff re software issues
1/14 EVWD Dr. Mathis
1/20 SB Chamber Morning meeting
1/28 EVWD Staff re Mathisauestionnaire
TOTAL # OF MEETINGS —7 Qa $175.00 each $ 1225.00
Travel Expenses: (Details on Back) $ 230.00
Total Director's Expenses $ 1455.00
Total Director's Meetings & Expenses $
Director's Signature Less any Advance Payments $
Date of Board Approval
2009 Dueaors Fees and Expense Repo,[
TOTAL DUE DIRECTOR $ 1455 00
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached')
DATE FUNCTION ATTENDED _ AMOUNT
TOTAL LODGING
Personal Auto: (Detailed receipts attached ")
DATE FUNCTION ATTENDED MILES PARKING FEES
0
TOTAL FEES $
TOTAL MILES x $.55 per mile
Meals: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
2009 Dneao,s Fees aid Eapense Rep.,,
TOTAL MEALS
$
Other: (Detailed receipts attached')
DATE FUNCTION ATTENDED
AMOUNT
1/8 Adobe softwar
$
159.00
12/23 AB 1825 course
$
36.00
1/28 SB Sun
$
35.00
TOTAL OTHER
$
230.00
ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES
$
(Enter this total or the front of form)
2009 Dneao,s Fees aid Eapense Rep.,,
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: Larry Malmberg MONTH January 2010
Board Meetings: *01 -07 -2010, *01- 12 -10, *01 -26 -10
Conferences and Other Meetings
DATE ORGANIZATION PURPOSE
*01 -14 -10 EVWD Meeting with Dr. Mathis
*01 -20 -10 SBACC San Bernardino Chamber of Commerce
*01 -25 -10 Special Districts Legislative Update in Ontario CA
TOTAL # OF MEETINGS 6 @ $175.00 each $ 1050.00
Travel Expenses: (Details on Back)
Director's Signature!
Date of Board Approval
$ 44.55
Total Director's Expenses $ 1094.55
Total Director's Meetings & Expenses $
Less any Advance Payments $
TOTAL DUE DIRECTOR $
1094.55
1094.55
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached'
DATE FUNCTION ATTENDED AMOUNT
TOTAL LODGING $
Personal Auto: (Detailed receipts attached *)
DATE FUNCTION ATTENDED MILES PARKING FEES
01 -25 -10 Special Districts Meeting_ 44_. $ _
TOTAL FEES $
TOTAL MILES 44 x $.55 per mile $44.55
Meals: (Detailed receipts attached`)
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $
Other: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
TOTAL OTHER $
ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES $ 44.55
(Enter this total on the front of form)
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: Morales
Board Meetings: _7, 12, 26
Conferences and Other Meetings
MONTH January_ 2010
DATE ORGANIZATION PURPOSE
14 _Mathis Group_ _Organizational Review
18 _CA DWR _State Water Project Training (web review)
27 —state e Legislature_ _Plants134 and 1
30 _U.S. EPA _z _Urban Area Storm water Runoff—(web review)
TOTAL # OF MEETINGS_7_ @ $175.00 each $_1,225.00_
Travel Expenses: (Details on Back) $ 89.05
Total Director's Expenses $ 1,314.05 =
Total Director's Meetings & Expenses $_1,314.05_
Director's Signature Less any Advance Payments $
Date of Board Approval TOTAL DUE DIRECTOR $_1,314.05
EMD Exc Jan 2010
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
TOTAL MEALS $_35.13
Other: (Detailed receipts attached`)
DATE FUNCTION ATTENDED AMOUNT
TOTAL OTHER $
ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES $ 89.05__
(Enter this total on the front of form)
EVWO E., Jen 2010
TOTAL LODGING
$
Personal Auto:
(Detailed receipts attached ")
DATE
FUNCTION ATTENDED MILES _
PARKING FEES
01/27
State Legislature (Plant 134/150) _29___.
$_4.00
01/27
State Legislature (Plant 134/150) _29____
$_18.00
TOTAL FEES
$_22.00
TOTAL MILES 58_ x $.55 per mile $ _
31.90_
Meals: (Detailed receipts attached')
DATE
FUNCTION ATTENDED
AMOUNT
01/27
_State Legislature (Plant 1341150)
$_35.13
TOTAL MEALS $_35.13
Other: (Detailed receipts attached`)
DATE FUNCTION ATTENDED AMOUNT
TOTAL OTHER $
ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES $ 89.05__
(Enter this total on the front of form)
EVWO E., Jen 2010
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: sturgeon MONTH January 2010
Board Meetings: 7 - 12 - 26
Conferences and Other Meetings
DATE
ORGANIZATION
PURPOSE
6
SB C_ of C
Meeting
19
Dr. Mathis
Meeting
20
SB C of C
Meeting
27
SB C of C
Weekly Meeting
25
Pryor
Seminar
28
Inland Action
Tour
TOTAL # OF MEETINGS 9 @ $175.00 each $ 1, 575.00
Travel Expenses: (Details on Back) $
Total Director's Expenses $�
Total Director's Meetings & Expenses $ 1,575-00
Director's Signature Less any Advance Payments $
Date of Board Approval ^02109110 TOTAL DUE DIRECTOR $ 1,575.00
Di,�wt F.. M Em.R.p 0.
Board Meeetings: 147 ;42 • ,7/ �A� c
Conferences and Other Meetings
DATE ORGANIZATION PURPOSE
I / lei 1E V Id /) A,. Pa)Qii S
f /
2 -7
Travel Expenses: (Details on
B
siw I
TOTAL # OF MEETINGS_ ,JL @ $175.00 each $
6) 0
-.6-
Total Director's Expenses $.
Total Director's Meetings & Expenses $L1jAe e;,
Directors Signature Less any Advance Payments $ 141
Date of Board Approval
"Ck" Fs W Emanw Re=ttl
TOTAL DUE DIRECTOR $--L±e0
UlKtU I UK:
Board Meetings:
Conferences and Other Meetings
IVIUN I M- zuutl
DATE ORGANIZATION— PURPOSE
V, M
-Z�
TOTAL # OF MEETINGS @ $175.00 each
Travel Expenses: (Details on Back)_
Total Director's Expenses $.
Total Director's Meetings & Expenses $
director's Signature Less any Advance Payments
)ate of Board Approval TOTAL DUE DIRECTOR
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COACHELLA VALLEY WATER DISTRICT'S
IMPERIAL DAM TOUR
THURSDAY, APRIL 15
Travel with us on an 11 -hour, 350 -mile tour and see how the desert
turns green. The tour begins at 6:30 a.m. at CVWD's Coachella
office. The tour is designed for community leaders, educators,
media representatives and local residents interested in learning
more about the history and importance of water in the desert.
What you will see on the tour!
b Historical sites
Colorado River
3 Imperial Dam
All American Canal
Coachella Canal
pe SAIton Sea State Park
Additional information
Registration information
Registration is $25 per person.
To register online and pay with a
credit card visit cvwd.org.
To pay with cash or check visit one
of CVWD's offices listed below.
Registration is required.
Seating is limited, sign up.nowl_ .
CVWD office locations
Last day for refunds is Apra1 0 .-V .alley office
Credit card payments will only `Avenue 52
be accepted online at cvwd.org. Cotithella, CA 92236
Questions? Call Lorraine Acosta llllld�liQy
at (760) 398 -2651 or e-mail
her at lacosta @cvwd.org. pale ._.
l wwwocvwdeor
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