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Home My WebLink AboutMinutes - EVWD Board of Directors - 01/14/1985EAST VALLEY WATER DISTRICT n %W REGULAR BOARD MEETING JANUARY 14, 1985 MINUTES The meeting was called to order at 5:30 p.m. by Vice President Steven R. Beightler. Director Stoops led the flag salute. ROLL CALL: PRESENT: Steven E. Beightler, Vice President; Directors Gerald W. Stoops; Philip A. Disch, Dennis L. Johnson ABSENT: President Glenn R. Lightfoot STAFF: Larry W. Rowe, General Manager /Secretary; Glenda D. Jay, Auditor /Treasurer; Sandra Shepherd, Recording Secretary APPOINTMENT OF PRESIDENT PRO TEM M /S /C (Stoops - Disch) that Steven Beightler be appointed president pro -tem for this meeting. MINUTES OF JANUARY 7, 1985 BOARD MEETING M /S /C (Stoops - Disch) that the minutes of the January 7, 1985 Board meeting be approved. AWWA MEMBERSHIP M /S /C (Stoops - Disch) that membership in the American Water Works Association be renewed. RESOLUTION 1985.6 - FINAL ANNEXATION 1983 -3 - ROMAN CATHOLIC CHURCH - 29803 CANAL STREET, HIGHLAND, CA was presented to the Board for approval. M /S /C (Stoops - Disch) that Resolution 1985.6 be approved. ROLL CALL VOTE: AYES: Directors Disch, Stoops, Johnson, Beightler NOES: None ABSENT: President Lightfoot RESOLUTION 1985.7 - FINAL ANNEXATION 1984 -12 - RICHARD AGUTAR 26196 AND 26210 CYPRESS, HIGHLAND, CA was presented to the Board for approval. 1 M /S /C (Stoops - Disch) that Resolution 1985.7 be approved. ROLL CALL VOTE: AYES: Directors Disch, Stoops, Johnson, Beightler NOES: None ABSENT: President Lightfoot RESOLUTION 1985.8 - IN WATER DISTRICT, EAST H presented to the Board r approval. 1 - EAST VALLEY ARCELS was M /S /C (Stoops - Disch) that Resolution 1985.8 be approved. ROLL CALL VOTE: AYES: Directors Disch, Stoops, Johnson, Beightler NOES: None ABSENT: President Lightfoot ON 1985.9 - SENATE BILL 180 AD VALOREM TAXES FOR ON 1985 -1 was presented to the Board for approval. M /S /C (Stoops - Disch) that Resolution 1985.9 be approved. ROLL CALL VOTE: AYES: Directors Disch, Stoops, Johnson, Beightler NOES: None ABSENT: President Lightfoot MILEAGE REIMBURSEMENT Current IRS policy on reimbursement of mileage costs states that any reimbursement to the employee is to be reported as well as the allowable expenditure. The amount the IRS allows for use of an auto is 20.5 cents per mile. Information only. SAN BERNARDINO BASIN PUMPING PROGRAM Correspondence directed to the San Bernardino Valley Water Conservation District, Bear Valley Mutual Water Company and San Bernardino Valley Municipal Water District regarding the East Valley Water District's participation in the San Bernardino Basin Pumping Program was reviewed. Information only. PUMALO PALMS - ABANDONMENT OF SEWER Correspondence received from Ultra Engineering offering the District $2500 for abandonment of a sewer line in the vicinity of Pumalo and Arden Streets was reviewed. The General Manager indicated there is approximately 800 feet of dead end sewer line which is of not value to the District. It was recommended that the District accept the offer $2500 for abandonment of the sewer 2 JAN. � ; IQ25 line with the stipulation that the owners accept full responsibility for the abandonment of the sewer line. M /S /C (Johnson - Disch) that staff be authorized to accept the abandonment of sewer for $2500 on the conditions putforth by the •r General Manager; that Legal Counsel review these conditions. VACATION OF DATE STREET Correspondence from the City of San Bernardino stating that citizens in the vicinity of Plant 39 on Date Street have been notified of the City's intent to vacate a portion of Date Street was reviewed. The Board had asked that a letter be written to clarify that the residents in the vicinity of District Plant 39 were aware of the intent to vacate Date Street. It was noted that a Public Hearing would have to be held by the City before they could vacate this street. M /S /C (Stoops - Disch) that staff be authorized to send the appropriate letter to the City to proceed with the vacation of Date Street with the stipulation that those residents who would be most impacted by this vacation be consulted prior to the vacation of Date Street. IM - NORMAN DUGGER, 7209 -1/2 STERLING AVENUE, SAN BERNARDINO M /S /C (Johnson - Disch) that the claim from Norman Dugger be referred to the District's Insurance Carrier; that the Board deny this claim. CLAIM - SHARON L. COPELAND FOR MINOR MICHAEL J. HANEY, 7574 GUTHRIE, SAN BERNARDINO - PERSONAL INJURY M /S /C (Johnson - Disch) that the claim for personal damages from Sharon L. Copeland for a minor, Michael J. Haney be referred to the District's Insurance Carrier; that the Board deny this claim. GROUNDWATER MANAGEMENT LEGISLATION Legislation introduced by Senator Ruben Ayala on groundwater management was reviewed. Information only. GENERAL MANAGER VACATION ACCUMULATION The General Manager indicated that he has exceeded the 240 hour carry over provided for in District ordinances. The General Manager requested that he be authorized to carry over all vacation time in excess of that authorized under the current District ordinances. M /S /C (Stoops - Disch) that the General Manager be authorized 3 JAN. 1 4 11225 to carry over any unused vacation time in excess of 240 hours for the year 1985. COMPUTER SOFTWARE ACQUISITION Staff requested authorization to purchase the Visicalc software package for installation on the District's HP 3000. This program would provide an automated spread sheet capability which all District staff could utilize. M /S /C (Disch- Johnson) that staff be authorized to purchase the Visicalc program. MONTHLY BILLS The General Manager informed the Board that monthly bills were now on the street. Director Johnson indicated that he has received comments from District customers indicating their approval of monthly billing. OPERATIONS REPORTS FOR NOVEMBER AND DECEMBER Information only. 1984 LEGISLATION AFFECTING WATER AGENCIES Information only. ASSEMBLY BILL 3384 Information only. REPORT ON CLIMATE OF THE EAST VALLEY WATER REGION Information only. STAFF CUSTOMER TRAINING Clerical staff will be attending a series of customer service training sessions developed by the District's Administrative Assistant. Information only. BILLING CHANGES The Directors indicated they would like to have District staff use the same language as was used in the letters mailed out informing customers of the change from "minimum charge" to "system charge ". SOUTHERN CALIFORNIA WATER COMPANY The Joint Powers Agreement between the City of San Bernardino and the District on the acquisition of So Cal has been executed. An 4 JAN. 1 4 13 05 organizational meeting has been set to discuss the JPA for the week of January 28th. Information only. ACWA MINI CONFERENCE - LA QUINTA, CA - MARCH 1 AND 2, 1985 The annual ACWA Mini Conference will be held in La Quinta on March 1 and 2 this year. Staff requested that the General Manager and any Board member be authorized to attend this mini conference. It was also noted that suggestions for the program would be accepted. M /S /C (Disch- Johnson) that the General Manager and any Board member be authorized to attend the ACWA Mini Conference on March 1 and 2, 1985; that the General Manager be authorized to submit the District's experiences with asbestos pipe for the program at the ACWA Mini Conference. CONFLICT OF INTEREST STATEMENTS & CAMPAIGN STATEMENTS The Board Secretary informed the Board that their conflict of interst statements and campaign statements need to be turned in no later than January 28, 1985. ADJOURNMENT M /S /C (Johnson - Disch) that the meeting adjourn at 6:45 p.m. ar Row Sec ry Glenn R. Lightfoot President 5 JAN, 1 4 IJ335