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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 02/23/2010East Valley t"DWater District 3654 HIGHLAND AVE., SUITE 412, HIGHLAND, CA BOARD MEETING February 23, 2010 3:00 P.M. AGENDA --------------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". --------------------------------------------------------------------- CALL TO ORDER PLEDGE OF ALLEGIANCE 1. Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Approval of Special meeting minutes for February 5, 2010 4. Approval of Board meeting minutes for February 9, 2010 5. Resolution 2010.01- A Resolution of the Board of Directors of the East Valley Water District Notice of Completion executed by the District for dismantling and removal of (2) welded steel water tanks at Plant 133 located at 6854 Central Avenue in the City of Highland 6. General Manager's expenses 7. Accounts Payable Disbursements: Accounts Payable Checks # 223126 through # 223294 which were distributed during the period of February 9, 2010 through February 17, 2010, in the amount of $1,082,977.64 and Payroll and benefit contributions for the period ended February 17, 2010 and included checks and direct deposits, in the amount of $222,324.30 and $6,224.53. Total Disbursement for the period $1,311,526.47 OLD BUSINESS 8. Discussion regarding 2010 -2011 Budget considerations NEW BUSINESS 9. Discussion and possible action regarding nominations for the position of Regular Special Districts member and Alternate Special Districts member on the Local Agency Formation Commission (LAFCO) 10. Discussion and possible action regarding alternative apportionment formula for Special Districts for fiscal year 2010-11 and thereafter REPORTS 1 1. General Manager / Staff Reports 12. Consultant Reports 13. Committee Reports a. Legislative (Standing) b. Public Outreach (Standing) c. Policy Committee (Ad -Hoc) 14. Oral comments from Board of Directors 15. ACWA's 2010 Legislative S.vmposium, Sacramento Convene )n Center, March 17. 2010 ADJOURN --------------------- ------- -- --------- ---- -- - - -- --------------------------- Pursuant to Government Code Section 54954.2(a), any request i:ir a disability - related modification or accommodation. including auxiliary aids or services. that is sought in o -der to participate in the above - agendized public meeting should be directed to the Districts Administrative Mai a.,er at (909) 885 -4900 at least 72 hours prior to said meeting. ----------------------------------------------- ------ --- ---- ------ ------ - - - --- 2 Subiectto approval EAST VALLEY WATER DISTRICT SPECIAL MEETING February 5, 2010 MINUTES President Wilson called the Special Meeting to order at 3:00 p.m. Charles Roberts led the flag salute. PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News) PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:01 P.M. There being no written or verbal comments, the public participation section was closed. DISCUSSION AND POSSIBLE ACTION REGARDING THE 2009/2010 MID- YEAR BUDGET REVIEW The General Manager and Chief Financial Officer reviewed the 2009/2010 budget with the Board. M/S (Malmberg- LeVesque) to approve revised budget as presented. Items discussed included but were not limited to: Water and Sewer revenues, monthly residential fees, capital projects, GASB 45, contribution rates for retirement (CalPERS), headquarters project, cutting labor and payroll costs, early retirement options, mandated capital improvement projects, and the need to reduce the entire budget. Special Meeting Minutes 02 /05 /10jph The Board President created Negotiations Ad -Hoc commit : :. Director's LeVesque and Malmberg volunteered to sit on the committee. Directors Malmberg and LeA'c,que withdrew their motions Director Morales stated tha: the District needs to reds ::_e th � entire budget and curtail costs; that legislation mandating conservation efforts v.ill nred to be dealt with in the coming years; that the Directors need to lead by example. Directors LeVesque and Sturgeon agree that the District needs tc cut expenses. M /S /C (LeVesque- Stareeon) to approve the revised'c:;.lget as presented. The Board took a break at 4 :3 p.m. CLOSED SESSION The Board entered into closed session at 4:41 p.m. as pro, ided for in the California Open Meeting Law, Gover ^. nent Code Section 54945 9(. -1 to discuss the item listed on the agenda. ADJOURN TO REGULAR SESSION ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 5:35 p.m. The item listed on the agenda was discussed in closed session .pith the following action being taken. That the Board unanimously agreed to suspend any furthe- :tegotiations to acquire the Kmart property and instructed the General Manager to r.toit� Mission Infrastructure (Mark Vargas) and The Russell Company (Michael RU-s--I' and Jay Stark) that their services are no longer needec E IX9111.7`►I The meeting was adjourned at 5:36 p.m. ADJOURN Robert E. Martin, Secretary George E. Wilson, President 2 1, , e :gal Meeting Minutes. 02 /05 /101ph Subiect to Approval EAST VALLEY WATER DISTRICT February 9, 2010 REGULAR BOARD MEETING MINUTES The meeting was called to order at 3:00 p.m. by President Wilson. Mr. Kennedy led the flag salute. PRESENT: Directors: Le Vesque, Morales, Malmberg, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Gary Sturdivan (EV WD), Charles Roberts (Highland Community News), Jo McAndrews (McAndrews & Boyd), Aaron Hodgdon ( Hodgdon Group), Mark Vargas (Mission Infrastructure), Jay Stark (Russell Company), Margaret Vinci (Caltech Pasadena) PUBLIC COMMENTS President Wilson declared the public participation section of the meeting open at 3:01 pm. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA Item 412 Legal counsel stated that a decision had been made to suspend the project after the agenda was prepared; that it is his understanding that Mr. Vargas has some information to present to the Board. The General Manager recommends to proceed with the agenda as presented. M /S /C (LeVesque- Morales) that the February 9, 2010 agenda be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR JANUARY 26, 2010 M /S /C (LeVesque - M oral es) that the Board meeting minutes for January 26, 2010 be approved as submitted. DISBURSEMENTS M /S /C (LeVesque- Mcrales) that the General Fund Disbursements 4222972 through #223125 which were distributed during the period of January 27, 2010 through February 3, 2010, in the amount of $789.784.60 and Payroll ant Benefit contributions for the period ended February _ . 1-009 and included checks and du -ct deposits, in the amount of $284,263.39 and $8,135.7_ totaling $1,082,183.72 be appre;ed. DISCUSSION AND PRESENTATION FROM MARGARET VINCI (CALTECH PASADENA) REGARDING THE SOUTHERN C :11.1FORNIA SEISMIC NETWORK AND THE BENEFITS OFFERED TO EAST VALLEY WATER DISTRICT AS A MEMBER OF THE "EARTHQUAKE RESEARCH AFFILIATE PARTNER" AND THE PARTNERSHIP OF C.ALTECH AND USGA EARTHQUAKEPROGRAMS Mr. Sturdivan gave a brief introduction of Ms Vinci. Ms Vinci gave a detailed presentation regarding the Southern California Seismic Network and its benefits as a member of the Caltech and l SGS earthquake programs; expressed appreciation for Gary Sturdivan's assistance �N ith the ARK storm scenarios that is being developed for training purposes. Information only. DIRECTORS' FEES AND EXPENSES FOR JANUARY 2010 M /S /C (Sturgeon- Malmberg) to approve the Direcw!s' Fees and Expenses for January 2010. GENERAL MANAGER /STAFF REPORTS No report at this time. CONSULTANT REPORTS Ms McAndrews presented pictures of the students building boat for the upcoming Solar Challenge; that 9 High Schools are participating; that the Sc'.ar Challenge is scheduled for May 20`h -22nd Mr. Buchwald stated that the tank portion of the demoli,ior of Plant 133 has been completed. COMMITTEE REPORTS 2 a. Legislative (Standing) Director Morales stated that dozens of Bills were sent today; that a meeting be set to review 2 -year Bills and 2009 billing statements from our lobbyists; regarding that SB375 - there is a lot to this Bill b. Public Outreach (Standing) No Report at this time. Meeting rescheduled. c. Policy (Ad -Hoc) Meeting held on February 8, 2010. Director Morales stated that the committee is working on updating some existing policies; that the committee would like to come up with a format of policies. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Malmberg stated that he is proud to be an American Vice President Levesque stated that the mid -year review of the District's Budget was very tricky; that the budget was cut by 2 %. Director Morales stated that he and President Wilson will meet with Assemblyman Anthony Adams regarding Plant 134. COACHELLA VALLEY WATER DISTRICT'S "IMPERIAL DAM TOUR" APRIL 15, 2010, Information only. The Board took a break at 3:52 pm. CLOSED SESSION The Board entered into Closed Session at 3:58 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 5:03 p.m. The items listed on the agenda were discussed in closed session. Item # 12 No reportable action. Item #13 3 No reportable action. Item 414 No reportable action Item #15 With Respect to Item =15 the Board authorized the Ger:eral Manager to enter into a listing agreement with Cimino Realty ADJOURN The meeting was adjourned at 5:04 p.m. until the next r= gularly scheduled Board Meeting. Robert E. Martin, Secretary F. George W ]son. President EXHIBIT "A" RESOLUTION 2010.01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District, as follows: WHEREAS, based upon the certificate of completion executed by the District for dismantling and removal of (2) welded steel water tanks at Plant 133 located at 6954 Central Avenue in the City of Highland. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby determine that said contract is completed and the President and Secretary are hereby authorized to execute a Notice of Completion on behalf of the District, and the Secretary is hereby authorized and directed to record said Notice of Completion in the office of the County Recorder, County of San Bernardino, State of California. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District upon motion duly made, seconded and carried on February 23, 2010. Ayes: Noes: Absent: Attest: Job No. W2489 EAST VALLEY WATER DISTRICT George E. "Skip" i son, oar rest ent Robert E. Martin, Board ecretary (Seal) RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO Name East Valley Water District I Street PO Box 3427 I Address: San Bernardino, CA 92413 I Ahn. Engineering Department I W2489 FEE EXEMPT PURSUANT TO GOVERNMENT CODE SECTION 3103 SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse sidefor Complete requirements ) Notice is hereby given that t. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property heremeher described: 2 The full name of the owner h, East Valley 3 The full address of the owner is PO Box 3427 an Bernardino, CA 22412 5an Bernaosmir County 4. The nature of the interest or estate of the owner is, in fee None (If other Iran fee strike 'in fee and infer for example -phnM1 x r unbar contract of purchase. -or knese') 5 The full names and fun addresses of all persons, if any, who hold HIS with the undersigned as pint tenants or As tenants in common are NAME ADDRESS East Valley Water District. A County District HiIahland Au e. Suite 18, flitabland CA 92346 6 A work of improvement on the property hereinafter described was completed on February 05. 2010 . The work done was' Demolition of 2 steel water Ifinkli known as Fight 13 ] The name of the contractor if any, for such work of improvement was BHL Industries, Incorporated January 04, 2010 (if no woollOOr for wed d improxamenl as a whoka, insert 'none (Date of Coolant 8 The property on which said work of improvement was completed is in the city of Eflookand CA County of San Bernardino , State of Caldomm, and is described as fellows. A portion of Brook j Third MIS, f Harlem 132.75 Ft East 181 El Auskyliagr s Map Book 11 Page 5. in the Records Office of Said County. 9. The street address of said property is 6954 Central Avenue (If no street address has been difficulty assgned. Intel .'none' ) Date February 23. 2010 Verifealron for Individual Owner Signature of owner or corporate office, of owner named m paragraph 2 or he agent George E. "Skip" Wilson, Board Provident East Valley Water Distud VERIFICATION 1, the undersigned, say am Me Board Secretary the document of the foregoing ('President of'.' Manager of, 'A partnerof. "Owner of Etc ) notice of completion, I have read sad notice of completion and know the contents thereof: the same rs true of my knowledge. I declare under penalty of pegury that the foregoing is true and correct Executed on _February 23 ZQ?Q, at Highland California (Date of lu'rowre 1 (Cr, where npned ) (Personal aigneture 01 the Individual wince swearing that the contems M the notice M completion are true) Robed E. III Board Shoall East Valley Water Donod t4DEast Valley Water District Board Memorandum From: Brian W. Tompkins / Chief Financial Officer Subject: General Manager's Expenses. / Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period February 9, 2010 through February 17 2010. Background: DATE: FEBRUARY 23, 2010 Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $377.97. A summary of theses expenses by authorized payment methods follows: American Express — R Martin American Express — J Hendricksen CalCard — R Martin 36.17 CalCard — J Hendricksen CalCard — E Bateman Direct Reimbursement 341.80 Total 377.97 East Valley Water District Board Memorandum From: Brian W. Tompkins / Chief Financial Office Subject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period February 9, 2010 through February 17, 2010. Date: FEBUARY 23, 2010 Background: Accounts payable checks are shown on the attached listing and include numbers 223126 to 223294 for A total of $1,082,977.64. The source of funds for this amount is as follows: Unrestricted Funds $1,082,977.64 Payroll and benefit contributions paid for this period totaled $222,324.30. 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JJ AA W NON O NJNVt -� W(D (T)W (b 0 VA (D0 NN N w� O D) co J t. O) W A O O (T (T O (O O D D CJt A A W W 00 W O m O O O J O N (D W A A C) (D O N --41-4 O O O V1 O O(D AA OD) -' W 0A0 A O JOO) O-+ JJ 3 »''.'J7 4 c NN OO 0) (no (� O O O O 00000000 00 0 '00700 O 0 00 O m z o IC) p o a East Valley Water District Board Memorandum No. B -02 -2010 From: Robert Martin, General Manager Subject: Subject: 2010/2011 Budget Considerations Date: February 17, 2010 Recommendation: For Discussion Purposes only — No recommendations at this time. Background: This issue has been agendized for your meeting today per the direction of the Board at a previous meeting. It is my understanding that you wish to have a general discussion regarding budget objectives for next year and possibly arrive at specific directives for me to incorporate into next years draft budget. At this point in the year, I have directed our staff to begin examining their department's priorities and needs for next year and to compile those recommendations for Management's review. Of course we are still waiting on notice from the State regarding our funding request for our two large treatment projects which need funding. As of this date, we have not received any definitive notice from the Department of Health regarding our projects. With these thoughts in mind, I wanted to provide you with an overview of our recently revised Budget for 2009/2010 and provide some comparisons to previously adopted budgets. Included in this report is a table summarizing our budgets for the last nine years. This table also provides the original adopted budget and the mid -year revisions that the Board has adopted during the last two budget cycles. As you review these budgets, you need to remember that there have been a number of changes we have implemented during the last few years in the way we report income and expenditures. The most significant change is the adoption of a comprehensive Capital Improvement Plan. This has resulted in a much more detailed report of the sources of funds for our capital projects and provides a multi -year picture of our capital improvement program. One of the significant changes that I am referring to is the manner in which we report the funds we receive from Connection and /or Capacity Charges. Up until 2008/2009, these funds were listed under Operating Revenues. As you know, this number varies significantly each year depending upon the general activity of the building industry. During this current fiscal year, we began reporting this item as a source of funds in our Capital Improvement Plan and removed it from our Operating Revenue stream. In 2008/2009 we implemented a new expense category labeled "Contribution To Capital Projects ". This is a specific amount budgeted from our Operating Revenues that contributes to our Caoital Improvement funds. You will need to keep these changes in mind if you wish to make comparisons from one budget year to the next. What I would recorr mend is to focus on the total spending figures, which are summarized on the second page of each Budget Summary. These provide comparative numbers especially for the last three years, which I believe are helpful as we consider next years budget. In response to the regions economic downturn, the Board has reduced the District's expenditures by a significant amount during the last two budget cycles. This has been accomplished through a series of budget meeting, workshops and mid -year budget reviews. Specifically, our overall expenditures during the last two years (2007/08 thru 2009/10 as amended) decreased by $3.658 million, which is a 12.7% decrease With respect to this last year (2008/09 thru 2009/10 as amended) our expenditures decreased by $1.631 pillion, which is a 6.1% decrease. Examining the changes we recently made in our current budget shows that there was a decrease of $0.529 million, whicn is a 2.1% decrease. This summary reflects our overall expenditures for the last three years. A second perspective is to review only our Operating Expenses for these same three years. Our operating expenses for the last two years have increased by $2.990 million, which is a 17.0% increase. A large part of this increase was in our treatment expenses, which includes our perchlorate, nitrate and uranium treatment systems. Another reason for this increase was our commitment to several large capital projects in 2007/08 where we used District crews for the bulk of the workforce. This effort has shifted during the last two years into more maintenance related work for our crews, which increases our operating expenses. With respect to this current year, our operating expenses increased by $579,700 (2008/09 thru 2009/10 as amended) which is a 2.9% increase. During these past two years we have been bound by our existing labor contract as well as increases to our PERS expenses. I also wanted to address our PERS contract in more detail. I have been reading press reports of other public agencies being faced with 20% - 30% increases to their retirement plans. I don't know the details of each specific instance, but I assure you our projected increases are significantly less. I have included copies of the PERS report of our employee contribution rates for the past three years as well as our rate for 2010/11 and our projected rate for 2011/12. These contribution rates are summarized below. 2007/08 Contribution Rate — 15.056% 2008/09 Contribution Rate — 15.890% (0.834% increase) 2009/10 Contribution Rate — 16.424% (0.534% increase) 2010/11 Contribution Rate — 16.656% (0.232% increase) 2011/12 Contribution Rate (projected) — 17.8% (1.14% increase) Although our contribution rates are certainly significant you can see that we have not been faced with runaway cost increases. The rate adjustment for next year is, I believe, a manageable increase of 0.232 %. I would now like to focus on our recently amended budget for 2009/10. Our total approved expenditures for this year are $25,176,924. A significant portion of this budget contains items that we have little or no control over. I have summarized these major categories and the amounts as follows: Groundwater Assessment Charge - $163,000 North Fork Assessments - $60,000 Fuel and Power - $2,170,000 Contract Treatment Services - $1,100,000 Wastewater Treatment - $5,758,000 Debt Service (principle & interest) - $2,908,000 Collectively, this represents a total expenditure of $12,159,000 which is 48.3% of our total budget for this current year. This is something to keep in mind when considering "across the board" budget cuts. We really only have approximately half of our total budget that is somewhat discretionary. With regards to our efforts these past few years to reign in costs, staff has made a number of changes to our normal operating protocols. As I have mentioned in the past, we have severely restricted the use of overtime during the last two fiscal years. We have also implemented a hiring freeze. At present, we have one position vacant in the organization. Ron and his staff continue to aggressively pursue multiple quotes for many of the projects we are undertaking and equipment we are purchasing. This includes non - emergency repairs to our pumping equipment. This is a very awkward process to implement since the bulk of the work required on a pump and motor assembly is not known until the unit has been pulled and inspected in a shop. In spite of this, the engineering department is making generic assumptions for each piece of equipment and asking our contractors to quote on the work specified (even though it will probably need to be changed). Brian has been pursuing a new vendor for our credit card processing work and will be ready to implement this change in the near future with substantial savings. We have also approached a number of our consultants and professional service providers to negotiate lower rates in light of the economic times. One of the larger cost centers that I have not mentioned yet is our labor and benefits cost. As you know, our existing labor contract expires this June. We have scheduled an agenda item for our first meeting in March to begin discussing our approach to a new labor agreement. I believe that, in total, our labor and benefit costs are well defined and very predictable. I do not believe that we are in need of any type of force reduction, except for maintaining our hiring freeze. There is no doubt that we will be facing significant rate increases in the foreseeable future. We will also be considering a major change to the structure of our rates (tiered rates). That being said, I believe that we will still be able to maintain comparable rates for our region and will find ourselves significantly lower than many parts of our surrounding region. 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O A Cr N CD O a CD TJ m O n v N J O NW CD p A J 0 co u W O) N O O O X O J O O O W, 0 i co (P (P CT O O V, J J CD A co N N --I 0 O 3 (D m N m T y c, 4. � A w O O W O O O O O O O 0) (n J W W CD J (O W C-) n n O O m '*9 a CD TJ m O n m j O NW d N w n O O CD w m n CL N O m N NIN O O O \]I IN _ O O O J J 0 00 O O O N N Cl O 0 00 O (P m O O O O CO O A co O 00 CO CD O CA CCP O O O O 00 N N N J J Cit J J O CD CD O co W N O O CT O (P N O O A O Cn N O O W O A N O O N O W N O O O N N O O O O Actuarial Office P.O. Box 1494 Sacramento, Telecomm Telecommunications Device for the Deaf - (916) 795 -3240 CalPERS (888) CalPERS (225 -7377) FAX (916) 795 -2744 October 2009 MISCELLANEOUS PLAN OF THE EAST VALLEY WATER DISTRICT (EMPLOYER # 903) Annual Valuation Report as of June 30, 2008 Dear Employer, Enclosed please find a copy of the June 30, 2008 actuarial valuation report of your pension plan. Since your plan had less than 100 active members in at least one valuation since June 30, 2003, it is required to participate in a risk pool. The following valuation report has been separated into two Sections: • Section 1 contains specific information for your plan, including the development of your pooled employer contribution rate, and • Section 2 contains the Risk Pool Actuarial Valuation appropriate to your plan, as of June 30, 2008. This report contains important actuarial information about your pension plan at CalPERS. Your CalPERS staff actuary is available to discuss the actuarial report with you. Changes Since the Prior Valuation There may be changes specific to your plan such as contract amendments and funding changes. Future Contribution Rates The exhibit below displays the required employer contribution rate and Superfunded status for 2010/2011 along with an estimate of the contribution rate and Superfunded status for 2011/2012. The estimated rate for 2011/2012 is based on a projection of the most recent information we have available, including an estimate of the investment return for fiscal 2008/2009, namely - 28.0 %. Please disregard any projections that we may have provided to you in the past. Fiscal Year Employer Contribution Rate Superfunded? 2010/2011 16.656% No 2011/2012 17.8% (projected) No Member contributions (whether paid by the employer or the employee) are in addition to the above rates. The estimate for 2011/2012 assumes that there are no amendments and no liability gains or losses (such as larger than expected pay increases, more retirements than expected, etc.). This is a very important assumption because these gains and losses do occur and can have a significant effect on your contribution rate. Even for the largest plans, such gains and losses can impact the employer's contribution rate by one or two percent or even more in some less common instances. These gains and losses cannot be predicted in advance so the projected employer contribution rate for 2011/2012 is just an estimate. Your actual rate for 2011/2012 will be provided in next year's report. If you have questions, please call (888) CalPERS (225- 7377). In the interest of allowing us to give every public agency their result, we ask that, if at all possible, you wait until after October 31 to contact us with questions. Sincerely, Ronald L. Seeling, Ph.D., FCA, ASA, MAAA Enrolled Actuary Chief Actuary, CalPERS California Public Employees' Retirement System Lincoln Plaza - 400 P Street - Sacramento, CA 95814 MISCELLANEOUS PLAN OF THE EAST VALLEY WATER DISTRICT (EMPLOYER # 903) Annual Valuation Report as of June 30, 2007 Dear Employer, Enclosed please find a copy of the June 30, 2007 actuarial valuation report of your pension plan. Since your plan had less than 100 active members in at least one valuation since June 30, 2003, its required to participate in a risk pool. The following valuation report has been separated into two Sections: Section 1 contains specific information for your plan, including the cevelopment of your pooled employer contribution rate, and Section 2 contains the Risk Pool Actuarial Valuation appropriate to you- plan, as of June 30, 2007. This report contains important actuarial information about your pension plan at CaIPERS. Your CalPERS staff actuary is available to discuss the actuarial report with you. Changes Since the Prior Valuation There may be changes specific to your plan such as contract amendments and funding changes. Future Contribution Rates The exhibit below displays the required employer contribution rate and Superfunded status for 2009/2010 along with an estimate of the contribution rate and Superfunded status for 2010/2011. The estimated rate for 2010/2011 is based on a projection of the most recent information we have available, including an estimate of the investment return for fiscal 2007/2008, namely -2.3 %. Please disregard any projections that we may have provided to you in the past. 2009/2010 16.424% No 2010/2011 16.7% (projected) No Member contributions (whether paid by the employer or the employee) are in addition to the above rates. The estimate for 2010/2011 assumes that there are no amendments and no lability gains or losses (such as larger than expected pay increases, more retirements than expected, etc.). This is a very important assumption because these gains and losses do occur and can have a significant effect on your contribution rate. Even for the largest plans, such gains and losses can impact the employer's contribution rate by one or two percent or even more in some less common instances. These gains and losses cannot be predicted in advance so the projected employer contribution rate for 2010/2011 is just an estimate. "our actual rate for 2010/2011 will be provided in next year's report. If you have questions, please call (888) CalPERS (225- 7377). In the interest of allowing us to give every public agency their result, we ask that, if at all oossible, you wait until after October =1 to contact us with questions. Sincerely, IoAe�z:5::fp�, Ronald L. Seeling, Ph.D., FCA, ASA, MAAA Enrolled Actuary Chief Actuary, CalPERS California Public Employees' Retirement System Lincoln Plaza - 400 P Street - Sacramento, CA 95814 Actuarial Office P.O. Box 1494 ,��. Sacramento, CA 95812 Telecommunications Device for the Deaf - (916) 795 -3240 CaIPERS (888) CalPERS (22` -7377) FAX (916) 795 -2744 October 2008 MISCELLANEOUS PLAN OF THE EAST VALLEY WATER DISTRICT (EMPLOYER # 903) Annual Valuation Report as of June 30, 2007 Dear Employer, Enclosed please find a copy of the June 30, 2007 actuarial valuation report of your pension plan. Since your plan had less than 100 active members in at least one valuation since June 30, 2003, its required to participate in a risk pool. The following valuation report has been separated into two Sections: Section 1 contains specific information for your plan, including the cevelopment of your pooled employer contribution rate, and Section 2 contains the Risk Pool Actuarial Valuation appropriate to you- plan, as of June 30, 2007. This report contains important actuarial information about your pension plan at CaIPERS. Your CalPERS staff actuary is available to discuss the actuarial report with you. Changes Since the Prior Valuation There may be changes specific to your plan such as contract amendments and funding changes. Future Contribution Rates The exhibit below displays the required employer contribution rate and Superfunded status for 2009/2010 along with an estimate of the contribution rate and Superfunded status for 2010/2011. The estimated rate for 2010/2011 is based on a projection of the most recent information we have available, including an estimate of the investment return for fiscal 2007/2008, namely -2.3 %. Please disregard any projections that we may have provided to you in the past. 2009/2010 16.424% No 2010/2011 16.7% (projected) No Member contributions (whether paid by the employer or the employee) are in addition to the above rates. The estimate for 2010/2011 assumes that there are no amendments and no lability gains or losses (such as larger than expected pay increases, more retirements than expected, etc.). This is a very important assumption because these gains and losses do occur and can have a significant effect on your contribution rate. Even for the largest plans, such gains and losses can impact the employer's contribution rate by one or two percent or even more in some less common instances. These gains and losses cannot be predicted in advance so the projected employer contribution rate for 2010/2011 is just an estimate. "our actual rate for 2010/2011 will be provided in next year's report. If you have questions, please call (888) CalPERS (225- 7377). In the interest of allowing us to give every public agency their result, we ask that, if at all oossible, you wait until after October =1 to contact us with questions. Sincerely, IoAe�z:5::fp�, Ronald L. Seeling, Ph.D., FCA, ASA, MAAA Enrolled Actuary Chief Actuary, CalPERS California Public Employees' Retirement System Lincoln Plaza - 400 P Street - Sacramento, CA 95814 Actuarial Office P.O. Box 1494 Sacramento, CA 95812 Telecommunications Device for the Deaf - (916) 795 -3240 CaIPERS (888) CalPERS (225 -7377) FAX (916) 795 -2744 October 2007 MISCELLANEOUS PLAN OF THE EAST VALLEY WATER DISTRICT (EMPLOYER # 903) Annual Valuation Report as of June 30, 2006 Dear Employer, Enclosed please find a copy of the June 30, 2006 actuarial valuation report of your pension plan. Since your plan had less than 100 active members in at least one valuation since June 30, 2003, it is required to participate in a risk pool. The following valuation report has been separated into two Sections: Section 1 contains specific information for your plan, including the development of your pooled employer contribution rate, and Section 2 contains the Risk Pool Actuarial Valuation appropriate to your plan, as of June 30, 2006. This report contains important actuarial information about your pension plan at CalPERS. Your CaIPERS staff actuary is available to discuss the actuarial report with you. Changes Since the Prior Valuation There may be changes specific to your plan such as contract amendments and funding changes. Future Contribution Rates The exhibit below displays the required employer contribution rate and Superfunded status for 2008/2009 along with an estimate of the contribution rate and Superfunded status for 2009/2010. The estimated rate for 2009/2010 is based on a projection of the most recent information we have available, including an estimate of the investment return for fiscal 2006/2007, namely 18.5 %. Please disregard any projections that we may have provided to you in the past. Zuuts /muv 15.890% No 2009/2010 16.0% (projected) No Member contributions (whether paid by the employer or the employee) are in addition to the above rates. The estimate for 2009/2010 assumes that there are no amendments and no liability gains or losses (such as larger than expected pay increases, more retirements than expected, etc.). This is a very important assumption because these gains and losses do occur and can have a significant effect on your contribution rate. Even for the largest plans, such gains and losses can impact the employer's contribution rate by one or two percent or even more in some less common instances. These gains and losses cannot be predicted in advance so the projected employer contribution rate for 2009/2010 is just an estimate. Your actual rate for 2009/2010 will be provided in next year's report. If you have questions, please call (888) CalPERS (225- 7377). In the interest of allowing us to give every public agency their result, we ask that, if at all possible, you wait until after October 31 to contact us with questions. Sincerely, Ronald L. Seeling, Ph.D., FCA, ASA, MAAA Enrolled Actuary Chief Actuary, CalPERS California Public Employees' Retirement System Lincoln Plaza - 400 P Street - Sacramento, CA 95814 Actuarial Office P.O. Box 1494 Sacramento, CA 95812 Ae'-' Telecommunications Device for the Deaf - (916) 795 -3240 CalrEps (888) CalPERS (2225 -7377) FAX (916) 795 -2744 October 17, 2006 MISCELLANEOUS PLAN OF THE EAST VALLEY WATER DISTRICT (EMPLOYER # 903) Annual Valuation Report as of June 30, 2005 Dear Employer, Enclosed please find a copy of the June 30, 2005 actuarial valuation report of your pension plan. Since your plan had less than 100 active members it at least one valuation since June 30, 2003, it is required to participate in a risk pool. The following valuation report has been separated into two Sections: • Section 1 contains specific information for your plan, including the development of your pooled employer contribution rate, and • Section 2 contains the Risk Pool Actuarial Valuation appropriate to your plan, as of June 30, 2005. This report contains important actuarial information about your pension plat at CalPERS. Your CalPERS staff actuary is available to discuss the actuarial report with you. Changes Since Last Valuation There may be changes specific to your plan such as contract amendments and funding changes. In lieu of sending employer contributions on a reportable payroll cycle, CalPERS recently provided Public Agencies the ability to prepay their annual required contributions. With this report, we have added a line entitled "Annual Prepayment Option ". Please see Page 3 for this contribution amount. Future Contribution Rates The exhibit below displays the required employer contribution rate and Superfurded status for 2007/2008 along with an estimate of the contribution rate and Superfunded status for 2008/2009 The estimated rate for 2008/2009 is based on a projection of the most recent information we have available, including an estimate of the investment return for fiscal 2005/2006, namely 11 %. Please disregard any projections that we may have provided to you in the past. Luui /zuuts 15.056% No 2008/2009 15.3% (projected) No Member contributions (whether paid by the employer or the employee) are v Eddition to the above rates. The estimate for 2008/2009 assumes that there are no amendments and nc iatility gains or losses (such as larger than expected pay increases, more retirements than expected, etc.). "h is is a very important assumption because these gains and losses do occur and can have a significant effect on your contribution rate. Even for the largest plans, such gains and losses can c-pact the employer's contribution rate by one or two percent or even more in some less common instances. -ies2 gains and losses cannot be predicted in advance so the projected employer contribution rate for 2008/2C09 is just an estimate. Your actual rate for 2008/2009 will be provided in next year's report. California Public Employees' Retirement Sy =tem Lincoln, Plaza - 400 P Street - Sacramento, CA 95814 Water District MID YEAR BUDGET REVIEW FISCAL YEAR 2009 -2010 Page 1 C-r+o I VMLLr- r vvH I tK UIS I KIC I Fiscal 2009 -10 Mid -Year Budget Review Operating Budget Water usage by District customers is down 582 acre -feet (4.5 %) during the first six months of this fiscal year compared to the same period last year. This decreased usage had negative affects on Water Sales, as well as Sewer System Charges from commercial customers who are billed this fee based on their water usage, therefore, these line items have been adjusted downward. Included in Service Initiation Charges are the front footage fees paid for a senior apartment complex being built on Highland Ave. These developer paid fees are different than Capacity Fees in that they do not obligate the District to install or build new infrastructure. They are, instead, a reimbursement for a portion of a main that was previously installed and are available for use in operations. The fees collected allow an increase of $35,000 Service Initiation Charges, while otherwise non - existent development makes it necessary to reduce Permit and Inspection fees to jus $500. Interest income will likely be almost $50,000 below budget due to the very low returns available on US Treasury and Agency securities. Conversely, Other Income is exceeding budget due to a one -time opportunity to recognize revenue related to the return of unclaimed property (stale checks) to Unrestricted Net Assets, and also due to an unexpected legal settlement. All of these line items have been adjusted accordingly. Operating expenses have been reviewed and, where necessary, adjusted. Staff tried to avoid minor tweaking to line items based strictly on Projected Actual vs. Budget as this could result in changes to every line. Instead, line items with significant changes, or where circumstances were known to have change, were adjusted. Power for pumping has been reduced by $75,000 (3.5 %) due to the likely continued decline in customer demand for water, and Contracted Treatment has also been reduced, by $200,000, as the District plans to use the wells that are operating under a treatment service agreement only to the extent necessary to meet minimum volume requirements under the agreements. Pumping maintenance has been reduced by $140,000 as expenditures are well below budget and not expected to increase significantly during the last half of the fiscal year. This will not result in deferral of necessary maintenance as the capital budget still includes funds for pump rebuilds at 4 or 5 plants. Wastewater Collection line maintenance has not been reduced even though none of the $160,000 budgeted has been used between July and December. These funds are earmarked for sewer main spot repairs that the Engineering Department has identified in their pipeline video surveillance as in need of 'Immediate Attention'. This work has been contracted out and work should begin in February. Several changes to Overtime Labor are proposed, but most are just transfers between costs centers. The only change to Overtime Labor with a net effect to the budget is the $20,000 reduction in general and administrative. Also in General and Administrative expenses, changes to Dues and Subscriptions and Contractual Services are shown in revised schedules 3 and 4. Page 3 09- Og ,rojected 3opted evisons. +'"dRevised East Valley Water District Fiscal 2009-10 Mid-Year Budget Review ate aMgc[ual 1oti9e't . �`crXDecr�` Ci6udget .. REVENUE OPERATING REVENUES: Water Sales Water System (meter) Charges Sewer System Charges Sewer Treatment Charges Service Initiation Charges Collection Charges (delinquencies) Permit 8 Inspection Fees NON-OPERATING REVENUES Interest Income Gain on Disposal of Assets Cooperative Agreements Other Legal Settlement TOTAL REVENUE 7,154,110 12061,833 '2.597000 (527,000) 12,070,000 1.608,401 3.217,600 3.2 -7,600 3,217,600 1.830,783 3,531,091 56f 500E (130,000) 3,535,000 2,979,224 5757,900 - %[7900 5.757,900 75,695 150,000 0 ODD 35,000 135,000 104,308 200,000 2� 0 000 200.000 25 500 2 300 (1,500) 500 - -- 13,752,546 24,918 ,924 99. 2E.55)0 (623,5001 24,916,000 11,498 22,996 72 CCO (50,000) 22,000 498 48,021 110,000 '10000 110.000 75,957 85,000 3E 000 49,000 85,000 33,962 33,962 33,962 33,962 169,936 251,958 '18900 32,962 250,962 25,166,962 25 757 500 (590,538) 25,17002 13,922,482 Page 6 Fiscal 2009 -10 Mid -Year Budget Review +NarativejExplana io t REVENUE OPERATING REVENUES: Water Sales Water System (meter) Charges Sewer System Charges Sewer Treatment Charges Service Initiation Charges High volume of property transfers Collection Charges delinquencies Permit d Inspection Fees NON - OPERATING REVENUES Interest Income Gain on Disposal of Assets Cooperative Agreements Enemoc and SCE rebates Other Includes stale dated checks added to revenues Legal Settlement TOTAL REVENUE Page 7 East Valley Water District 953.100 F53.700 953,100 Fiscal 2009 -10 Mid -Year Budget Review Srow _- 10.)00 , mcnmmmmrmff Overtime Labor 29,271 141,669 283,338 :1.00.300 t 290,000 EXPENDITURES 130.061 260,122 {80 300 (90,000) 290,000 OPERATING EXPENSES: (24,090) (150,000), 150.000 (150,000) SOURCE OF SUPPLY: 744,276 1,416,560 __193.100 (40,000) 1,453,100 Supervision and Labor 68,562 148,000 14E 09( 148,000 Overtime Labor 712 4,000 4 00: (5,000) 4,00D Contractual Services 63.092 140.000 15r 0f:0 (10,000) 14D.000 Facilities Maintenance 3.138 15,000 ' LOIi3 15,000 Purchased Water 125,000 125,000 7f ,Du0 125.000 Groundwater Charge 155.520 163.000 '6LC)0 (4,500) 163,000 North Fork Assessments 264,948 60,000 6('030 60,000 Supervision and Labor 260.504 655,000 (�7 ,0)0 (15,000) 655,000 Overtime Labor PUMPING: 8,000 8.000 8,000 Materials and Supplies Supervision and Labor 222,473 549.300 54=).303 115,000 549,300 Overtime Labor 38,136 75.000 6 3.000 10,000 75,000 Facilities Maintenance 73.706 200.000 34)."00 (140,000) 200.000 Materials & Supplies 18,521 65,000 E 3.000 952,500 65,000 Fuel & Power 1.161,233 2,025,000 2.1( ),KC (75,000) 2,025,000 Treatment Chemicals 90,850 150,000 1- 3,0:'C 150,000 - (48,000) .4 8 � (48.000) CIP Labor Credit 1,604,919 3,016,300 _000 3.2:1_300 (205,000) 3,016,300 WATERTREATMENT 53,790 166,700 1(6,700 166 ,700 Supervision and Labor Overtime Labor 15,851 30,000 I'S.DDO 5,000 30.000 Materials & Supplies 11,197 22.000 =2000 22,000 Contract Treatment Services 33D,364 1,177,000 1.4�7,C)3 (230,000) 1,177,000 Treatment Chemicals 26 ,425 40,000 10 003 40,000 Fuel& Power 77,486 145,000 145 000 145.000 Facilities Maintenance 23.549 55,000 55 000 55,000 538,682 1.635,700 __860_00 (225,000) 1,635,700 SEWERTREATMENT: Treatment - City of San Bernardino 2,979,224 5,757,900 5.757,900 5,757,900 TRANSMISSION AND DISTRIBUTION: 953.100 F53.700 953,100 Supervision and Labor 467,365 70,000 10.)00 (40,000) 70,000 Overtime Labor 29,271 141,669 283,338 :1.00.300 90,000 290,000 Materials and Supplies 130.061 260,122 {80 300 (90,000) 290,000 Facilities Maintenance (24,090) (150,000), 150.000 (150,000) CIP Labor Credit 744,276 1,416,560 __193.100 (40,000) 1,453,100 WASTEWATER COLLECTION: 273,100 273 100 273,100 Supervision and Labor 122,047 15.000 15 000 15,000 Overtime Labor 1,367 32,106 75,000 7E,000 (4,500) 70,500 Materials and Supplies 160,000 1 ED 000 160,000 Facilities Maintenance (5,000) (5200 (5,000) CIP Labor Credit 155.520 518.100 518,100 (4,500) 513,600 Customer Accounts 264,948 627.000 62-,.000 627,000 Supervision and Labor 26,370 55.000 `...090 30,000 55,000 Overtime Labor 8,000 8.000 8,000 Materials and Supplies 56,456 112.912 115.000 115,000 Postage Contracted Services 74,612 149,224 144,000 144,000 Bad Debts, Cash Over /Short (53) 31500 __1.500 3,500 422.333 955,636 022.500 30,000 952,500 Page 8 CasT vauey —a«r wrstnct Fiscal 2009 -10 Mid -Year Budget Review EXPENDITURES OPERATING EXPENSES: SOURCE OF SUPPLY: Supervision and Labor Overtime Labor Water Testing Maintenance Purchased Water Groundwater Charge North Fork Assessments PUMPING: Supervision and Labor Overtime Labor Facilities Maintenance Materials & Supplies Fuel & Power Treatment Chemicals CIP Labor Credit WATER TREATMENT Supervision and Labor Overtime Labor Materials & Supplies Contract Treatment Services Treatment Chemicals Fuel & Power Facilities Maintenance SEWER TREATMENT: Treatment - City of San Bernardino TRANSMISSION AND DISTRIBUTION: Supervision and Labor Overtime Labor Materials and Supplies Maintenance CIP Labor Credit WASTEWATER COLLECTION: Supervision and Labor Overtime Labor Materials and Supplies Facilities Maintenance CIP Labor Credit Customer Accounts Supervision and Labor Overtime Labor Materials and Supplies Postage Contracted Services Bad Debts, Cash Over /Shod NaratiAE+xplanatio�r- :rt projection high due to large expense in prior year Planned usage to meet min. production schedules lower than expecte Budget for after hours customer calls moved to Customer Accts Move to Capital Replacements for a root cutter for the sewer lines Page 9 East Valley Water District 13,838 16,605 161305 Contribution to Capital Improvement Reserve 16,605 Fiscal 2009 -10 Mid -Year Budget Review - 286,572 - 286,572 2004 Loan Interest 63,414 376,172 3-61'2 TOTAL EXPENDITURES 376,172 GENERAL AND ADMINISTRATIVE: 44,786 266,150 2E6150 (61,213) 266,150 Supervision and Labor 1015,911 2,002,300 : O32 3CC 13,475 2,002,300 Overtime 8,531 31.000 5' OCC (20,000) 31,000 Taxes & Benefits 1.122,557 2,303 400 :32'4C(, 21.966,699 2.303400 Director Fees 28,350 65,000 7` OC•C 75,000 Directors Expenses 3,725 15,000 2C OOC 20,000 Telephone & Utilities 61,579 125,000 >' OO( 130.000 Meals, Lodging, Travel, Mileage 16,103 35,000 006 45,000 Dues& Subscriptions - Schedule 3 91,909 117,50C 1,'.0::9 (3,500) 117,500 Postage 6,495 30,000 3(A0.' 30,000 Office Supplies 50,560 96,000 9E.000 96,000 Office Equipment Mtce /Leases 95.033 135,000 '31,000 138,000 Vehicle Maintenance & Fuel 156.451 340,000 ^4` .000 340,000 General Plant Maintenance 114.897 204,000 20 ODO 204.000 Contractual Services - Schedule 4 310,759 675,500 EF .0 0 12,500 675,500 Public Education / Outreach 4.825 30,000 .a', ,09) 40,000 Regulatory Fees / Compliance 12,836 100,000 IC ' 033 100,000 Rents & Leases 92,800 160,000 1` - ),003 10,000 160,000 Licenses & Certifications 1,040 4,900 1900 4,900 Employee Programs 22,380 25,000 2 -:,000 25,000 General Insurance 129,967 265,000 2Fi,000 265,000 Education / Seminars / Conferences 12,674 40,000 4 i.000 45,000 Safety Equipment 10.990 24,500 23,5C0 (5,000) 24,500 Disaster Emergency 2,597 20.000 25,0':C (5,000) 20,000 Labor Credit (83,460) (325,500) (325,506) (325,500) TOTAL GENERAL AND ADMINISTRATIVE 3,289,529 6,518,600 E,5%7_600 (11,000) 6,566,600 NON -OPERATING EXPENSE 1996 COP Interest 13,838 16,605 161305 Contribution to Capital Improvement Reserve 16,605 2001 COP Interest 126,046 286,572 2E6.5 " -12 286,572 2004 Loan Interest 63,414 376,172 3-61'2 TOTAL EXPENDITURES 376,172 2006 Loan Interest 44,786 266,150 2E6150 (61,213) 266,150 Capital Lease - Phone System 13,475 13,475 13,475 248,084 958,974 945,499 13,475 958,974 TOTAL OPERATING AND NON - OPERATING EXPENS 10,243,071 21,432,770 21.966,699 (457,025) 21,509,674 OTHER USES OF FUNDS Capital Replacements -90800 (17,300) 163,500 Contribution to Capital Improvement Reserve 1.696 E00 (55,000) 1,541,500 Debt Service Principal ^. 962.250 1,962,250 "39_50 (72,300) 3,667,250 TOTAL EXPENDITURES 10.243,071 21,432,770 25 706249 (529,325) 25,176,924 EXCESS OF REVENUE OVER EXPENDITURES 3,679 411 3,738,112 51,551,5 X51 (61,213) Page 10 Fiscai 2009 -10 Mid -Year Budget Review GENERAL AND ADMINISTRATIVE: Supervision and Labor Overtime Labor Taxes & Benefits Director Fees Directors Expenses Telephone d Utilities Meals, Lodging, Travel. Mileage Dues & Subscriptions - Schedule 3 (Revised) Postage Office Supplies Office Equipment Leases Vehicle Maintenance & Fuel General Plant Maintenance Contractual Services Public Education / Outreach Regulatory Fees / Compliance Rents & Leases Licenses & Certifications Employee Programs General Insurance Education / Seminars / Conferences Safety Equipment Disaster Emergency Labor Credit TOTAL GENERAL AND ADMINISTRATIVE NON - OPERATING EXPENSE: 1996 COP Interest 2001 COP Interest 2004 Loan Interest 2006 Loan Interest 2010 Financing Interest TOTAL OPERATING AND NON - OPERATING EXPENSES OTHER USES OF FUNDS Capital Replacements Contribution to Capital Improvement Reserve Debt Service Principal TOTAL EXPENDITURES EXCESS OF REVENUE OVER EXPENDITURES xx �' NarativelEXPI na ion., Capital lease entered August 2009 No bond financing, Need To Defer Project Spending Page 11 East Valley Water District Fiscal 2009-10 jmPosietl e? - j cr��BCra e�isions `�ReJised' "" � .,, R � +_ plpate s :Agcttial udget" c.a�udget CAPITAL REPLACEMENTS Administration Mutual Water Company Stock Finance 4 Drawer Fire Proof Cabmet Information Systems Computer Hardware Upgrades PC Software Upgrades 48 Port Router for VOIP phone system Customer Service Engineering Production Plant 133 - demolish tanks Field Fence Employee Parking - Del Rosa Miscellaneous Equipment Cargo Containers Unit 136 - replace bed Sewer Equipment 1,750 10.000 7)C30 (10,000) 10,000 8,620 3.000 3 `NCO (3,000) 3,000 1,940 10,000 '3000 3,000 10,000 9,135 10,000 '0.000 10.000 6.940 6.940 8,0'10 (1,800) 7,000 3.656 90.000 ' )0 000 (10,000) 90,000 8,620 8,620 2' 00 (3,000) 9,000 1,940 3,000 3,000 3,000 6,803 6,803 7.000 7,000 5,000 5.030 5,000 4,448 9,500 5.030 4,500 9,500 162,863 163,500 180 E00 (17,300) 43,292 Page 12 Fiscal 2009 -10 Mid -Year Budget Review CAPITAL REPLACEMENTS Administration Mutual Water Company Stock Finance 4 Drawer Fire Proof Cabinet Computer Hardware Upgrades PC Software Upgrades 48 Port Router for VOIP phone system Customer Service Engineering Production Plant 133 - demolish tanks 'NaratidMplanatlon , x' fu Offers to sell North Fork shares by shareholders less than expected Tank demo proposal lower than expected Field Fence Employee Parking - Del Rosa Miscellaneous Equipment Cargo Containers Unit 136 - replace bed Sewer Flow Monitoring Equipment and Root Cutter Root Cutter not included in original budget Page 13 East Valley Water District Fiscal 2009-10 d Budget �., <.. a Islons evised Op9�0,� ,Projected �,o�tei_I ,�,- S ate ;r4ctusis u&g ncrDecrS °;'qudget CAPITAL IMPROVEMENT PROGRAM Supply Facilities Plant 40 - Rehab and Expansion Contnb from Operations / Reserve Transfer 187.571 210,000 5:.00(1 160,000 210,000 Treatment Facilities Plant 134 - Upgrade Technology, Exp to 8MGD Contrib from Operations / Reserve Transfer 23,084 109,000 10 ", .039 IK000 Existing Loan Proceeds 610,159 617,500 617,500 617,500 New Debt Proceeds 4,077,000 407 007 4,077,000 Plant 150 - Ph 1, 12,000 gpm Perchl Trtmt 205,000 Headquarters Building Conlrib from Operations / Reserve Transfer 13,221 15.000 -. x.000 15,000 New Debt Proceeds 1.185,000 1.18; 00 1,185,000 Pumping Facilities Plant 9. Rehab Forebay 8 Booster Stn Contrib from Operations / Reserve Transfer 50,000 53.00C 50,000 Plant 40 Boosters New Debt Proceeds 300,000 3C 0.000 300,000 Pump Efficiency Rebuilds - Various Plants Contrib from Operations / Reserve Transfer 207.500 2`7,500 (50,000) 207,500 General GIS Implementation Contrib from Operations / Reserve Transfer 82,038 205,000 210.033 (25,000) 205,000 Headquarters Building Contrib from Operations / Reserve Transfer 193.132 265.000 15 000 260,000 275.D00 Existing Loan Proceeds ' 10 000 (100,000) New Debt Proceeds - Transmission 6 Distribution System Live Oak Main Replacement Contrib from Operations / Reserve Transfer 40,000 40,000 40,000 New Debt Proceeds 140,000 '40.'100 140,000 Vine I Union Main Replacement Contrib from Operations / Reserve Transfer 37.357 80,000 8C,000 80,000 New Debt Proceeds 290,ODO : 9C 000 290,000 Harlan Lane Main Replacement New Debt Proceeds Bruce St Main Replacement New Debt Proceeds 50,000 50.000 50.000 6th Street. Plant 151 to Plant 40 Contrib from Operations / Reserve Transfer 50.000 501000 50,000 Existing Loan Proceeds - New Debt Proceeds 50,000 53 coo 50,000 AMR Mater Replacement Program Contrib from Operations / Reserve Transfer 15.152 75,000 200 000 (125,000) 75,000 Eastwood Farms - Assessment District Owner Assessments 14,600 60.000 60000 60,000 Page 14 - - - - , . . Fiscal 2009 -10 Mid -Year Budget Review I 3x Se. � `rJaralive iv xp anation ,;,y >;•' supply Facilities Plant 40 - Rehab and Expansion Contrib from Operations / Reserve Transfer Unplanned costs incurred on project Completion. Plant now in service Plant 134 - Upgrade Technology, Exp to BMGD Existing Loan Proceeds Moving forward with design using loan proceeds pending DHS noitce New Debt Proceeds Plant 150 - Ph 1, 12,000 gpm Perchl Tnmt Contrib from Operations / Reserve Transfer Existing Loan Proceeds Pumping Facilities General Plant 9 - Rehab Forebay & Booster stn Contrib from Operations / Reserve Transfer Plant 40 Boosters New Debt Proceeds Pump Efficiency Rebuilds - Various Plants One of five projects to be deferred to future year Contrib from Operations / Reserve Transfer GIS Implementation Contrib from Operations / Reserve Transfer Headquarters Building Contrib from Operations / Reserve Transfer Cordoba, GMID final bills; Mission phase 1, 2 and ( ?) Existing Loan Proceeds New Debt Proceeds Transmission & Distribution System Live Oak / PI 137 /PRV Pipelines Contrib from Operations / Reserve Transfer New Debt Proceeds Vine/ Union Main Replacement Contrib from Operations / Reserve Transfer New Debt Proceeds Harlan Lane Main Replacement New Debt Proceeds Bruce St Main Replacement New Debt Proceeds 6th Street - Plant 151 to Plant 40 Contrib from Operations / Reserve Transfer Existing Loan Proceeds New Debt Proceeds AMR Meter Replacement Program Contrib from Operations / Reserve Transfer Free replacement of defective meters by vendor saving current costs Eastwood Farms . Assessment District Owner Assessments Page 15 East Valley Water District Fiscal 2009-10 Mid-Year Budget Review 0*a9� -90 +ate ;.;figcjtual , duoupgteed t' , nerc toe " :IRevised Collection System Conelo Sewer Main Replacement Contrib from Operations / Reserve Transfer New Debt Proceeds Sewer System Management Plan Contrb from Operations / Reserve Transfer Sewer Main Lining Contrib from Operations Miscellaneous Projects - (Paid from Operations) City Utility Relocations Contrib from Operations / Reserve Transfer Annual CIP Expenditures Recap By Funding Source 21,821 55,000 5',000 900,000 �'O. C' -=) 11,462 70,000 7 00) 20 000 (200,000) 55,000 900,000 70,000 31,597 100,000 - %6,000 (75.000) 100,000 1,241,194 9.201,000 9,211,000 8.748,500 462,500 Coninbution From Operating Budget 1.596 5)0 (55,000) 1,541,500 Existing Debt Proceeds WO,DD3 517,500 617,500 New Debt Proceeds E.?'12.000 - 6,992,000 Owner Assessments 50.000 - 60,000 8748500 462,500 9,211,000 Page 16 Fiscal 2009 -10 Mid -Year Budget Review Collection System Conejo Sewer Main Replacement Contrib from Operations / Reserve Transfer New Debt Proceeds Sewer System Management Plan Contrib from Operations / Reserve Transfer Sewer Main Lining Contrib from Operations Miscellaneous Projects - (Paid from Operations) City Utility Relocations Contrib from Operations / Reserve Transfer aJ +FNarative�xp}anaUop Projects deferred to fund increases in other projects Cost to move service lines For City of Highland street projects not as much as anticipated Page 17 East Valley Water District Fiscal 2009 -10 Mid -Year Budget Review °881009 -y0. Ws; 4pxojected Adopted _,Actual 1-z "Budget DUES AND SUBSCRIPTIONS! ACWA 18,485 1848` 18,000 500 18,500 ASSOCIATION OF S.B. CO. SP. DIST 275 27P 300 300 1,992 3,31( 3.200 3,200 AWWA AWWARF SUBSCRIPTIONS 15,921 15,92' 16,000 16,000 CALIF. MUNI UTILITIES ASSOCIATION 3,467 3,46: 3.500 3,500 CALIFORNIA UTILITIES EMERGENCY 500 500 590 500 500 500 500 CaIWARN 4,088 4,088 4.000 4,000 CODA FOUNDATION FOR CROSS CONNECTION 1,000 1 A00 1,000 1,000 GOVERNMENT FINANCE OFFICERS ASSOCIATION 160 160 300 300 HIGHLAND CHAMBER OF COMMERCE 2,500 3 DO] 3,000 3,000 IDS HOLDING (SNAP -ON I ON LINE REPAIR MANUAL) 1,500 1,507 1,500 1,500 INLAND COUNTIES WATER ASSOC, 503 500 500 10,000 10,003 10.000 10,000 LAFCO 1,425 400^ 4,000 4,000 MISCELLANEOUS 1,575 4 000 4,000 4,000 FIRST AMERICAN REAL ESTATE S.B, CHAMBER OF COMMERCE 3' 'o K 300 750 300 750 SOUTHERN CALIFORNIA WATER COMMITTEE 850 TRW - CREDIT REPORTING 467 1 000 1,000 1,000 UNDERGROUND SERVICE ALERT 726 1,500 2,000 (500) 1,500 UPPER SANTA ANA 7,500 100 7,500 100 7,500 100 7,500 USES WATER EDUCATION FOUNDATION 3,500 3,50C 3,500 3,500 35C 350 350 WATER ENVIRONMENT FEDERATION WATER RESOURCES INSTITUTE (CAL STATE) 15.070 15,000 15,000 12,988 129% 16,000 (3,000) 13,000 WATERTRAX 1150 1.150 2,200 (750) 1,450 WESTCAS 1,840 1,840 2,000 2,000 XC -2 BACKFLOW TOTAL DUES AND SUBSCRIPTIONS 91,909 116 784 _ 121 ,000 (3,750) 117,250 Page 18 Fiscal 2009 -10 Mid -Year Budget Review DUES AND SUBSCRIPTIONS: ACWA ASSOCIATION OF S.B. CO. SP. DIST. AWWA AW WARF SUBSCRIPTIONS CALIF. MUNI UTILITIES ASSOCIATION CALIFORNIA UTILITIES EMERGENCY CALIFORNIA MUTUAL AID GROUP MEMBERSHIP CSDA FOUNDATION FOR CROSS CONNECTION GOVERNMENT FINANCE OFFICERS ASSOCIATION HIGHLAND CHAMBER OF COMMERCE IDS HOLDING (SNAP -ON / ON LINE REPAIR MANUAL) INLAND COUNTIES WATER ASSOC. LAFCO MISCELLANEOUS FIRST AMERICAN REAL ESTATE S.B. CHAMBER OF COMMERCE SOUTHERN CALIFORNIA WATER COMMITTEE TRW - CREDIT REPORTING UNDER GROUND SERVICE ALERT UPPER SANTA ANA UNITED STATES GEOLOGICAL SERVICE WATER EDUCATION FOUNDATION WATER ENVIRONMENT FEDERATION WATER RESOURCES INSTITUTE (CAL STATE) WATER TRAX W ESTCAS XC -2 BACKFLOW REVISED SCHEDULE 3 Reason for Revision � �s�.,�� <;: Page 19 East Valley Water District Fiscal 2009 -10 Mid -Year Budget Review "' - 200990.v`A,. etQFoseYl '�R009 -70 Projected t., dopted evisions i2evised pDate ..,Actual �}udget c�(Oetr) "i8udget CONTRACTUAL SERVICES SECURITY 103,345 205.000 iC 5.000 205,000 GENERAL ENGINEERING 15.000 73.➢OC (15,000) 15,000 COMPUTER PROGRAMMER 13,100 20.000 :0.000 20,000 LEGAL FEES 33.906 60.000 E a 00(' 60,000 AUDIT /ACCOUNTING 35,230 39,000 -OA00 (1,000) 39,000 PUBLIC RELATIONS 34.850 65,000 t 5 09D 65,000 TRUSTEE FEES 9.283 15,000 "5.300 15,000 FEDERAL REPRESENTATION 30,000 60,000 (5.100 (5,000) 60,000 STATE REPRESENTATION 36.000 72,000 '5,030 (3,000) 72,000 SAFETY CONSULTANTS 2,210 5,000 5,C39 5,000 WASH PLAN 5,000 5000 5,000 WEBSITE MAINTENANCE 500 4,000 5000 (1,000) 4,000 RATE STUDIES 1,825 70,000 7C 000 70,000 ADMINISTRATIVE CONSULTANTS 9,000 37.500 37,500 37,500 MISCELLANEOUS 1.510 3,000 3000 3,000 TOTAL OUTSIDE SERVICES 675,500 675.500 c63_Os0 12,500 310,759 Page 20 Cast valley VW41UF uistrict Fiscal 2009 -10 Mid -Year Budget Review CONTRACTUAL SERVICES SECURITY GENERAL ENGINEERING COMPUTER PROGRAMMER LEGALFEES AUDIT /ACCOUNTING PUBLIC RELATIONS TRUSTEE FEES FEDERAL REPRESENTATION STATE REPRESENTATION SAFETY CONSULTANTS WASH PLAN WEBSITE MAINTENANCE RATE STUDIES ADMINISTRATIVE CONSULTANT MISCELLANEOUS REVISED SCHEDULE 4 ate`.;.,_..•,. ,. .. . . Re asoniorRevision Page 21 `h LOCAL AGENCY FORMATION COMMISSION 215 North "D "Street, Suite 204 • San Bernardino, CA 92415 -0490 S.. e...,rr., t,..q (909) 383 -9900 • Fax (909) 383 -9901 r t a E -mail: lafco@lafco.sbcounty.gov • www.sbciafco.org Established by the State of California to serve the Citizens, Cities, Special Districts and the County of San Bernardino February 8, 2010 COMMISSIONERS ALTERNATES TO: Presidents of the Boards of Directors of the Independent PAUL BIANE Board of Supervisors Special Districts in San Bernardino County KIMBERLY COX Special District SUBJECT: Special Districts Selection Committee JAMES V. CURATALO March 11, 2010. If a faxed copy of the nomination form is provided by the Special District March 11 deadline, the original signed copy must be received by 5:00 p.m. LARRY McCALLON This letter will officially open the nomination period for the position of Regular City Member Special District member and Alternate Special District member on the Local BRAD MITZELFELT, Vice Chair f o Board ard o Supervisors Agency Formation Commission ( LAFCO). The regular voting member position is currently held by James V. Curatalo and the alternate member M IMI. Chair City Member position is currently held by Robert Smith. Their terms of office are RICHARD P. PEARSON scheduled to expire May 3, 2010. The nomination period for this position will Public Member be 30 days, opening on Tuesday, February 9, 2010, and ending at the close SAMUEL MARTINEZ Senior LAFCO Analyst of business at 5:00 p.m. on Thursday, March 11, 2010. ALTERNATES Nominations for the position will need to be submitted by District Board vote. Publlic ic Member JIM em The signed original nomination form, with the name of each voting Board NEILDERRY Member outlined, must be received in the LAFCO office by 5:00 p.m. on Board of Supervisors March 11, 2010. If a faxed copy of the nomination form is provided by the ROBERT W. SMITH March 11 deadline, the original signed copy must be received by 5:00 p.m. Special District on March 16, 2010, or the nomination will be declared invalid. DIANE WILLIAMS City Member Enclosed with this letter is a sample nomination form for each position outlining the date of the action and District Board vote. Nominations STAFF submitted without a date or Board action will be returned to the District and KATHLEEN ROLLINGS- McDONALD will need to be re- submitted within the nomination period in order to be Executive Officer considered valid. If only a single candidate is nominated for each position, SAMUEL MARTINEZ Senior LAFCO Analyst pursuant to the provisions of Government Code Section 56332(c)(1), that candidate shall be deemed selected with no further vote required. MICHAEL TUERPE LAFCO Analyst Wcant We have enclosed a copy of the letter of interest submitted previously by the Clerk to the Commission regular member incumbent James V. Curatalo and alternate member ANGELA M. SCHELL incumbent Robert Smith. The submission of these letters of interest does Deputy Clerk to the Commission not constitute a nomination. Districts are not restricted to nominating these REBECCA LOWERY candidates; any currently - elected member of a Special District Board is Deputy Clerk to the Commission eligible to be selected. This is merely an opportunity for the districts to see the individuals who have indicated an interest in the position. LEGAL COUNSEL CLARK H. ALSOP At the end of the nomination period, LAFCO staff will prepare and send, by certified mail, to each independent special district a ballot with the candidates nominated and the voting instructions. Specia', D stricts Selection Committee Nomination Letter February 8, 2010 Page 2 A long- standing policy of the Selection Committee is to encourage balanced geographic representation with valley, desert and mountain districts seated of ,he Commission as voting or alternate members. The positicns under nomination are now rep esented by the valley and north desert areas and represent a county water district and community services district. A copy of the Policy Statement is attached for your information. Please let me know if you have any questions concerning the nomination process. You may contact me at the address listed above, by email at lafco @lafco socounty.gov, or by phone at (909) 383 -9900. Sincerely, Zw/ KAT LEEN ROLLINGS- McDONALD Executive Officer KRM /MT Enclosures: 1) Regular Member Nomination Form 2) Alternate Member Nomination Form 3) Policy Statement 4) Letter of Interest Submitted Previously by the Regular Member and Alternate Member Incumbents The NOMINATION FOR REGULAR SPECIAL DISTRICT MEMBER OF THE LOCAL AGENCY FORMATION COMMISSION (Name of District) hereby nominates the following person for the position on the Local Agency Formation Commission REGULAR SPECIAL DISTRICT MEMBER (Name of Nominee) 1, , do hereby certify that at its regularly (Name of President or Designee of District) scheduled meeting of the Board of Directors voted to nominate the above - identified candidate for the Regular Special District Member of the Local Agency Formation Commission for San Bernardino County, by the following vote: AYES: NOES: ABSENT: ABSTAIN: District President/Authorized Board Member Dated: Attached — Letter of Interest or Resume of Nominee The NOMINATION FOR ALTERNATE SPECIAL DISTRICT MEMBER OF THE LOCAL AGENCY FORMATION COMMISSION (Name hereby nominates the following person for the position al t-e Local Agency Formation Commission (Name of Nominee) Q ALTERNATE SPECIAL DISTRICT MEMBER (Name of President or Designee of District) scheduled meeting of do hereby certify that at its regularly the Board of Directors voted to nominate the above - identified candidate for the Alternate Special District Member of the Local Agency Formation Commission of San Bernardino County, by the following vote: AYES: NOES: ABSENT: ABSTAIN: District President'Au-horized Board Member Dated: Attached — Letter of Interest or Resume of Nominee 4. SPECIAL DISTRICT REPRESENTATIVES. (Amendment adopted by Commission April 17, 2002) It shall be the policy of LAFCO that special district representatives and alternate should represent districts located in the San Bernardino Valley area, the desert area, and the mountain area. Inasmuch as possible, they should not represent agencies that provide like service, (i.e., they should represent fire protection service, water service, sewer service, cemetery service, etc.). They shall be chosen as provided by the provisions within Government Code Section 56000 et seq. ELECT James V. Curatalo, Jr. For LAFCO Special District Voting Member Dear Special District Colleges: My name is Jim Curatalo and I am seeking the Special District Voting Member vacancy on the San Bernardino County Local Agency Formaticn Commission ( LAFCO). For the past six years I have served on LAFCO as the Special District Representative which has provided me with a depth o' knowledge and experience in addressing governance issues as it pertains to special districts. As your representative I have worked to ensure thE- integrity and scope of special district governance is preserved and e= festive not only for special district organizations, but for the constituents tl-at we serve. I would like to continue my representation of LAFCO by ser✓ ng as your Special District Voting Member. I truly believe the special district form of government provides one of the most effective, accessible, and accountable forms of delivery of local services. I have learned a great deal about the governance of San Bernardino County through the evaluation of numerous service reviews of public agencies that have come before the Commission. With this gained knowledge I h)pe to continue to provide quality representation as a member of the special district community. California's political landscape, and in particular the role LAFCO plays statewide, is changing and requires that the San Bernardino LAFCO have representation that will provide leadership, direction and a common sense approach to managing local government. My political involvement includes serving on the Board of Directors of the Cucamonga Valley Water District for the past 12 years. I have previously served as President and Vice- President of the Board and I also serve as the Chairman of the Legislative and Public Affairs and Water Resources Committees, as well as a member of the Personnel Committee. My commitment to community service and local government is demonstrated by my extensive experience as a fire safety employee for the City of Rancho Cucamonga Fire Protection District. While employed I have served as a firefighter /engineer, fire captain and battalion chief. My experience in working with the Fire Protection District has solidified my belief that vocal self - governance is the cornerstone of democracy and is the most responsive form of gove-nrnent for the people. From what I have experienced on the job, and through my experierce as a policy- maker, I firmly believe in the special district approach to local government and the need to have effective representation on the LAFCO Board. If elected as the Special District Voting Member I want you to know that I will serve the organization to the best of my ability and for the betterment of all special districts. /look forward toyour support ! tamer V Curaiafo, Jr. Robert W. Smith Candidate ALTERNATE SPECIAL DISTRICTS MEMBER OF LAFCO "He Gras proven experience and a strong public service background to get the job done" Brad Mitzelfelt - LAFCO Vice -Chair I have enjoyed the privilege of serving as the Special Districts Alternate Commissioner for the San Bernardino LAFCO since May of 2009. I am very aware of the needs and challenges of special districts going into my second term as a Board President for our CSD. I am looking forward to entering this next full tern with the experience I have gained in the past year with the goal of tackling some very demanding issues ahead. Thank you for your district support going into my second term. Please don't hesitate to call my , ° cell: 760 -508 -0607 or email me: bobsmithna,san.rr.com with any questions. o 27 years with the San Bernardino County Sheriffs Department o Deputy / Detective / Watch Commander ° 0 7 years with San Bernardino County Board of Supervisors o Field Representative / Sr. Field Representative / District Director o Numerous committees and Boards • Morongo Transit Authority • Victorville Economic Development j ° • Victorville Transit Authority j ° Barstow Police Chief Advisory Board 2 years with California State Assembly • Field Representative / Sr. Field Representative • Specialized Training through California Assembly Capitol Institute: • Legislative Services • Field Representation • Constituent Casework • Legislative Process • Bill Tracking • Budget Process • Currently: Retired? • Currently: President of the Yermo Community Service Board ENDORSEMENT BY LAFCO MEMBERS & SPECIAL DISTRICTS Brad Mitzelfelt LAFCO VICE CHAIR Kimberly Cox LAFCO SPECIAL DIST COMMISSIONER Larry McCallon LAFCO COMMISSIONER Richard Pearson LAFCO COMMISSIONER Jim Ventura Mojave Water Agency Doug Shumway Mojave Water Agency Paul A Courtney Barstow Fire Protection Chuck Bell Mojave Desert RCD Craig Schneider Helendale CSD Art Bishop Mojave Water Agency Daryl Schendel Barstow Heights CSD Tim Silva Odessa Water CSD Pete Lounsbury Mojave Desert RCD Geoff Berner Yenno CSD Sandy Haas Helendale CSD Bob Dunn Yucca Valley Airport Julie Hackbarth Barstow Mayor Pro- Tern PARTIAL ENDORSEMENT LIST LOCAL AGENCY FORMATION COMMISSION 275 North "D" Street, Suite 204 • San Bernardino, CA 92475 -0490 (909) 383 -9900 • Fax(909)383-9901 E -mail: lafco @lafco.sbcounty.gov • www.sbclafco.org Established by the State of California to serve the Citizens, Cities, Special Districts and the County of San Bernardino DATE: JANUARY 26, 2010 COMMISSIONERS FROM: LAFCO SPECIAL DISTRICT MEMBERS: PAUL BIANE NEIL DERRY Kimberly Cox, Regular Member, Board of Supervisors several years many of you have contacted us to discuss the mechanism for James Curatalo, Regular Member; and KIMBERLY COX Special District Robert Robert Smith Alternate Member Special District City Member JAMES V.0 O Special District District TO: ALL INDEPENDENT SPECIAL DISTRICTS IN SAN LARRY MCCALLON to change this apportionment process, State law requires that a quorum of BERNARDINO COUNTY City Member their ballot in support for the change to take place. BRAD MITZELFELT, Vice Chair Senior LAFCO Analyst Board of Supervisors By distribution of this letter we are requesting that your district review and vote LAFCO Analyst MARK NUAIMI, Chair SUBJECT: VOTE ON ALTERNATIVE APPORTIONMENT FORMULA City Member process we will need to conduct the balloting expeditiously. FOR SPECIAL DISTRICTS FOR FISCAL YEAR 2010 -11 RICHARD R PEARSON Deputy Clerk to the Commission REBECCA LOWERY AND THEREAFTER Public Member BY FAX OR MAIL IS 5:00 P.M. MARCH 1- 2010_ ALTERNATES JIM Public lic Member em Attached for your consideration is an alternative formula to apportion the costs NEIL DERRY of LAFCO as required by Government Code Section 56381. Over the past Board of Supervisors several years many of you have contacted us to discuss the mechanism for ROBERTW. SMITH annually apportioning these costs and expressing your concern regarding the Special District process. DIANE WILLIAMS City Member Attached to this letter is a proposed modification to that formula, which we believe provides for a more equitable distribution of the cost. However, in order STAFF to change this apportionment process, State law requires that a quorum of KATHLEEN ROLUNGS- McDONALD Executive Officer facer districts which represents a majority of the population of the districts must cast their ballot in support for the change to take place. SAMUELMf Z Senior LAFCO Analyst MICHAEL TUERPE By distribution of this letter we are requesting that your district review and vote LAFCO Analyst on the proposed modified formula. Attached is the ballot for that purpose. In vacant order to allow for the use of the modified formula in next year's appropriation Clerk to the Commission process we will need to conduct the balloting expeditiously. ANGELA M. SCHELL Deputy Clerk to the Commission REBECCA LOWERY THE DEADLINE FOR RECEIPT OF THE BALLOTS IN THE LAFCO OFFICE Deputy Clerk to the Commission BY FAX OR MAIL IS 5:00 P.M. MARCH 1- 2010_ LEGAL COUNSEL The voting instructions for this selection are as follows: CLARK H. ALSOP MAILED BALLOT _<, =CO SPECIAL DISTRICT MEMBERS JANUARY 26, 2010 1. The proposed forrnJia would establish four tiers fcr payment. The calculation which follows identifies 'Total Revenue' which is to be determined by the most current State Controller's Report available prior to adoption of the LA.FCO budget. A copy of the Distribution using the current year is attached. The proposed formula identifies the tiers as follows: a.) Those Districts with Total Revenue of mcre .han $50,000,000 shall pay $30,000. b.) Those Districts with Total Revenue of between $20,000,000 to $50,000,000 shall pay $20.000. c.) Those Distrcts with Total Revenue of betweer $5,000,000 to $20,000,000 shall pay $10,000. d.) Those Districts with Total Revenue of Between $2,000,000 to $5,000,000 shall contribute an amount not to exceed $5,0001 e.) Healthcare (Hospital) Districts shall be limited to payment of $1,500 regardless of Total Revenue. f.) Those Districts with Total Revenues of less than $2,000,000 shall be apportioned an amount to be determined by the ratio of each District's Total Revenues as compared to the Total Reveries whose share does not exceed the $5,000. 2. The vote shall be cast as directed by the Board of Di- ectors of the District through consideration at a Board Hearing and a roll call vote. 3. Twenty -six (26) ballots are required to be receivec to establish a quorum. The completed ballot is to be mailed or faxed to: Kathleen Rollings- McDonald, Executive Officer Local Agency Formation Commission 215 N. D St., Suite 204 San Bernardino, CA 92415 -0490 Fax Number (909) 383 -9901 Please contact one of us if you have any questions or concerns regarding this selection procedure. You may also contact the LAFCO Executive Cfficer at the address listed above, by e -mail at lafco @lafco.sbcounty.gov, or by phone at (909) 383 -9900 with questions. The BALLOT ALTERNATIVE FUNDING FORMULA FOR THE INDEPENDENT SPECIAL DISTRICTS' SHARE OF LAFCO COSTS FOR FISCAL YEAR 2010 -11 AND THEREAFTER (Name of District) has reviewed and considered the proposed modification in funding formula for the independent districts' share of the LAFCO cost for Fiscal Year 2010 -11 and thereafter, and hereby casts its vote as indicated below. In order for the proposed modification to be successful it must receive affirmative votes from 26 or more independent special districts, which represent a majority of the population within the County. If the change is successful it will remain in effect unless superseded by a different alternative selected by the districts at a future election. In the event there is no quorum reached or support from a majority of the districts representing a majority of the population is not reached, then no change shall be made for the apportionment formula. Approve the Proposed Modified Formula -- Four Tiers with Caps YES (Name of President or Designee of District) NO do hereby certify that at its regularly scheduled meeting of , the Board of Directors voted to select the alternative marked above by the following vote: AYES: NOES: ABSENT: ABSTAIN: District President/Authorized Board Member Dated: Jpeciai uisrn= Alocalion Plan Year 2009 -10 Hospitals - $1,500 applied Revenues above $50 million - $30,000 applied and the reported revenues are deducted from the formula $2D million to $50 million - $20,000 applied and the reported ievenues are deducted from the formula $5 million to $20 million - $10,000 applied and the reported revenues are deducted from the fornula $2 million to $5 million - $5,000 cap and the reported revenues are deducted from the formula Below $2 million - proportional balance 1 of 1 1/19/2010 Total Revenue=_ Cost Allocation :0,: Allocation District Name FY 05 -07 Allocation £ 34.24 Percentage 9.01 °i1 All ?cation 9510 Percentage 003% Yucca Valley Airport $ 232 °' Jr Yermo Community Seances S 52 891 0' S 77.89 0.02 ' 5 215 61 0 06% Barstow Heights Community Services $ 62 "3 .0 $ 9244 0 03% 259 46 0 OB Mojave Desert Resource Conservation $ 7E 95: n £ 111.84 0.03% .` 513 92 0.09% Apple Valley Foothill County Water S 128 833 D2 S 189.72 0.06% :-32.51 0.15% Twentynine Palms Cemetery 5 154.'24 D'J $ 241 69 0.0711 ?8 36 0.20% Thunderbird County Water S 18C'23 $ 266.13 0 08% 1 -46 97 0.22% Big River Community Services S 15C '33 ':0 $ 266.22 0.08 -DI -47 22 0.22% Daggett Community Services $ 203 59'. _G S 29981 0,09% I S E41 49 D.24% Newberry Community Services $ 20411° $ 300.58 C09% .. ;43.65 0.24% Apple Valley Heights County Water S 253.'2E =0 S 373.64 C 11°/ S 1 _48 71 0.30 Juniper- Rivera County Water $ 302.55E 00 $ 445.54 0 13% 5 .DEL 53 0.36% Mariana Ranchos County Water $ 425.749 00 $ 632.85 018% "7625 0.52% Barstow Cemetery $ 43`,55300 $ 641.55 0.19% '.100.70 0.52% Morongo Valley Community Services $ 444,23E 00 S 654.18 0.19 %, S E 56.13 0.53% Baker Community Services $ 58E,731.00 $ 864.03 025%• ' i 2.42513 0.70% Rim of the World Recreation and Park $ 889,22 00 S 1,309.18 038 ° / i 3.674 58 1.07% Inland Empire Resource Conservation $ 1.262 326 00 S 1,858.45 0.54%1I 5 .. 2'E,25 1.51 % Bighorn Desert Veiw Water Agency $ 1,325,709 CO $ 1,952.23 0.57% $ .. X79.46 1.59% Arrowbear Park County Water $ 1,38 °.,339 60 $ 2,040.04 0 59 %. $ E -25 93 1.66% Chino Basin Water Conservation $ 1,993,775 00 $ 2,936.02 S 3,380.58 0.85% 0.98°1. $ $ 8.240.73 9.488.51 2.390/ 2.75% West Valley Vector Control $ 2,295,665 DO San Bernardino Valley Water Conservation $ 2,394,29E 00 $ 3,52570 1.02% -x 5.89582 2.87% Big Bear Airport S 2529,5E' CO $ 3,716.32 1 08% $ 1, 000.00 2.90% Helendale CSD S 2,887,64E DO $ 4,25233 1.23% $ '. C"')00.00 2.90% Barstow Fire Protection $ 3,173.852 00 $ 4,67380 1.36 96 S 1 r 1)00.00 2,90%, Crestline Village Water $ 3,45E,2E4 00 $ 5,000.00 1.45% S C 000.00 2.90%, Big Bear Municipal Water $ 4,378,67900 $ 5,000.00 145 %1 iS ' ^900.00 2.90% Crest Forest Fire Protection $ 4,410.374.00 $ 5,000.00 $ 10,000.00 1,45%1 2.90% $ $ _)90.00 1a. DDD 00 2.900% 2.90% Joshua Basin Water $ 5,065.19200 Running Springs Water S 5,530,867 00 $ 10,000.00 2.90% $ 1 D. 3DO.00 2.900% Twentynine Palms County Water $ 5,74',856.00 $ 10,000.00 2.90 %1 $ 1O D30.00 2.90% Crestline Lake Arrowhead Water Agency $ 6,593,e 16 00 $ 10,000.00 2.90% $ 1C 030.00 2.90% Apple Valley Fire Protection $ 7,147,C9' 00 $ 10,000.00 2.900% S 1 C DD0.00 2.90°% Hesperia Recreation and Park $ 7,645,C51 00 $ 10,000.00 2.90%: S 10. D00.00 2.90%, Phelan Pinon Hills Community Smites Dism<t $ 7,68',841.00 $ 10,000.00 2.90 %; 5 '.0 300.00 2.90°% Hi -Desert County Water $ 10,902639.00 $ 10,000.00 2.90 %1 $ 'Cr 000.00 2.900/. Big Bear City Community Services $ 13,176 238 00 $ 10,000.00 2.90% S 10.000.00 2.9011 Monte Vista Water $ 14,810, C50 00 S 10,000.00 2.90% I £ 10.O01DO 2.900% Lake Arrowhead Community Services $ 15,476,H ---,00 S 10,000.00 2.90% $ 10,000.00 2.900/ Bear Valley Community Hospital $ 14,537,7' 7.00 $ 1,500.00 0.44% $ 500.00 0.15% San Bernardino Mountains Community Hospital $ 14,735,151.00 S 1,50000 0.44% $ `00.00 0.15% West Valley Water Distnct $ 18,429,1 O9.CO $ 10,000.00 $ 20,000.00 2.90%' 5.80% £ C COO.CO i 000.00 2.909/ 2.900/ Yucaipa Valley Water $ 20,615.294.00 East Valley Water $ 22,686 "9 00 $ 20,000.00 5.8096 f 1, 000.00 2.90% Chino Valley Independent Fire $ 25,644 883.00 $ 20.000.00 5.8096 $ 1 J DOD.00 2.9()-/ Mojave Water Agency $ 44,808 923.00 $ 20,000.00 $ 1,500.00 5.80 %1 044% 5 5 1 D 000.00 500.00 2.900/ 0.150/ Hi-Desert Memorial Hospital $ 50.18' : ".2.00 Cucamonga County Water $ 62,861,847.00 $ 30,000.00 8.70% S 2. 000.00 5.80 ° / San Bernardino Valley Municipal Water $ 55,583,66E.00 $ 30,000.00 8.70% S 2 000.00 5.80% Inland Empire Utilities Agency $ 78,053.81200 $ 30,000.00 8.70% (5 _2C 000-00 5.809/ Grand Total $ 554,017,582.00 t $344,637.00 100.00% j 5 3441637.00 100.000/ Hospitals - $1,500 applied Revenues above $50 million - $30,000 applied and the reported revenues are deducted from the formula $2D million to $50 million - $20,000 applied and the reported ievenues are deducted from the formula $5 million to $20 million - $10,000 applied and the reported revenues are deducted from the fornula $2 million to $5 million - $5,000 cap and the reported revenues are deducted from the formula Below $2 million - proportional balance 1 of 1 1/19/2010 LEGISLATIVE SYMPOSIUM WEDNESDAY, MARCH 17, 2010 9 a.m. - 3 p.m. Sacramento Convention Center 1400 J Street, Sacramento, CA 95814 1910-2010 P Association of California Water Agencies Sirn e, 14117 Vision for the Future Q o 3 > a U a7 c 'c U E Q 3 �c <9�_ 0 0o v cn o a a.0000 Q O O N O 6 E O p o E O a) ci c Q a Q O j p LO Q °G Z o-'0 9 ° o a °� T m' u ° a7 0 DLO 3 N Q Eo °E�Q o 00U ao°� c`1) �9 °qU W oU'e r m °U a Q c) - o . 9 ( ° DQ) 3 p Q ,O a a W � U c 0, oo vC� C: D .� _ _ Qo._ 0E o .� Q �Q U a o E 0 a 6 aEi U m� ?'c =-e o o 0 0 °o. D 0'u� W p. 3 0 Q c +. C. J :� .� U O C 6 U o �o > D a° > E To E �.E E ti a o c �= L a c a cL o -c u ZL o d O> �c Qom aQOO Q- Q3E i:o �7,CL nLUUU a)Q L Q r N Q- -0 � 1 3 3 C) T 3 Oa O C .`` O G 7: ll > p OL r E c a) a C — -a .. 7) — y, O N .6 3 L W OC C d C N C a" C 6 'v, 3 £ o f °'� 'U a) O N T a) a F' Q °030 °a you > - ) ac "O Em -° °owsCt0Q)x O ?ODU aoaaa7 °� °sc gw �° Mob a� icY3��= Z £Jm ° ° "0 "0�3° c�m�u Gov -- 05 Ea }Ua-. u (DU o� cc Q'c£ i c �p3 Ua.� >� c_uc o wad -gcM ago �a ° `!_^ j 0 0 O' Z Y O 3 -C G N O -O U O C r A, Q C; ° a) °� E O n a 0 W O L - a) O) O a au= a W 0 L�r000yc -U . _o V0voc�ooN.3a 3 t ^- U' U E a) Z' c C C CD C? a, �^ C-C O N �' EO W Z v 3 . E'a o o D _G m a °° m o c ° "'u ° O •� YJ 1 G N x C U C C a L ON C �? L O `° C Y ..L- Q o o Q E °° o c c° o c -° v u° o o a° m Z o N = T O C ., 'O O Z E N N 4 -6_ :T E r C U 9 L a) U O c "ED�o�3_ii�� U O Y.1 °� C ° Q o > ° ° 7 a� ...1 ° 9 G co Y N � � U C o w N Q c m= n 0 l7 m Q Tc E o v o £ d c o L U d a l o u 0) �o Y pm O f o m U vOO N W U w � c U d Q w C. c , � m j p � m GL W) a° O Prn U e a CL C) ° O oa >_cca_c - ° c v� o a a, °° U o v y u7 0) a o -''u o V m t Q 0 -- - o Soo ,c?cc E GENERAL INFORMATION ACWA 2010 Legislative Symposium This one -day program will provide you with information on some of the latest issues facing California and the state Legislature. Hotel Information A block of rooms has been reserved for ACWA at: Hyatt Regency Sacramento 1209 L Street Sacramento, CA 95814 For reservations call: (800) 233 -1234 Please identify yourself as an Association of California Water Agencies' Legislative Symposium attendee to receive this special rate. Single / Double Rate: $199 The cut -off date to receive this special rate is 5 p.m. February 24. Reservations made after that will be on a space and rate availability basis. 6 Past Attendees' Comments on ACWA's Legislative Symposium: "Excellent guidance on what attendees should focus their legislative efforts on." "An opportunity for close interaction with state legislators and to get a better feel for the administration." 1910 -7010 Vision for the Future P Association of California Water Agencies Sinus. 19111 ACWA guarantees satisfaction with its products and events. REGISTRATION FORM ACWA's 2010 Legislative Sympcs urn Sacramento Convention Center . March 1?, 2010 Name: _ Title: Organization: Address: City: Telephone:( ) —_ E -mail Confirmation: State: ?i': Fax:( Your symposium registration fee includes: Continental breakfast refreshment breaks, lunch and rardout materials. Prereg On Site Amount ADVANTAGE $190 $21C STANDARD $285 $315 TOTAL (this registration only) $ U Enclosed is my check payable to ACWA 0 Please charge my fee to my credit card p MasterCard O Visa Expiration Date: Charged Amount: $ _ Credit Card �� Number. � -�— -- Cardholder's Name (as seen on card): Please print clearly. Authorized Signature: Substitution /Refunds: If you can't attend and would like to send a substitute, just contact us. If you need to cancel, refund reques-s may be made by phone, but must be confirmed in writing to the ACWA cffce. A $50 handling fee will be charged o, all registration refunds and credit ✓o ichers. No refunds will be granted after March 5, 2010. If you have a disability that may require acccmmcdct on to assure your full participation, please contact Ellie Meek of the ACWA s aY at (916) 441 -4545, or toll free at (888) 666 -2292 to discuss your needs. Your registration form and registration fee must be rece ved by COB March 5, 2010. After N,orch 5, you will need to regute, cn site. a Association of California Water Agencies (916) 325 - <_ 16FAX Offic��ta my Le: P ri _ • n - ,vw (916) O BOX ,Ob ,cra , ,o CA958102 408 (888) 666 22?Y ENT DATE