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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 03/23/2010East Val ley t"OWater District 3654 HIGHLAND AVE., SUITE 412, HIGHLAND, CA BOARD MEETING March 23, 2010 3:00 P.M. AGENDA ------------------------------------------------------------------------ "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". ----------------------------------------------------------------------- CALL TO ORDER PLEDGE OF ALLEGIANCE ------------------------------------------ ----- -------------- ----- -- - - -- I. Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Approval of Board meeting minutes for March 9, 2010 4. Accounts Payable Disbursements: Accounts Payable Checks # 223474 through # 223580 which were distributed during the period of March 10, 2010 through March 16, 2010, in the amount of $196,615.58 and Payroll and benefit contributions for the period ended March 16, 2010 and included checks and direct deposits, in the amount of $9,628.63 and $224,647.80. Total Disbursement for the period $430,892.01 NEW BUSINESS 5. Review and accept Financial Statements for period ended January 31, 2010 OLD BUSINESS 6. Discussion regarding budget considerations for 2010/2011 REPORTS 7. General Manager / Staff Reports 8. Consultant Reports 9. Committee Reports a. Legislative (Standing) b. Public Outreach ( Standing) c. Policy Committee (Ad -Hoc) d. Negotiations (Ad -Hoc) 10. Oral comments from Board of Directors CORRESPONDENCE 11. Letter to the District from the Local Agency Formation Commission (LAFCO) regarding the 2010 -11 alternative apportionment formula and results from the ballot 12. Letter to the District from San Bernardino Valley Water Conservation District regarding groundwater assessments 13. San Bernardino Area Chamber of Commerce "Business after Hour', Totally Kids Rehabilitation Hospital, Loma Linda, March 25 °i 2010 14. Special District and Local Government Institute "Advanced Studies ", Indian Wells, April 22 -23, 2010 ANNOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN --------------------------------------------------------------------------- Pursuant to Government Code Section 54954.2(a), any request ter a disability- related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the Districts Admi,tistrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. --------------------------------------------- --- ---- ------------ ----- - - - - -- 2 Subiectto aooroval EAST VALLEY WATER DISTRICT March 9, 2010 REGULAR BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 p.m. Mr. Reeb led the flag salute. PRESENT: Directors: LeVesque, Malmberg, Sturgeon, Wilson ABSENT: Directors: Morales STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Gary Sturdivan, Regulatory Affairs Director; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): Charles Roberts (Highland Community News), Steve Copeland (San Bernardino Valley Municipal Water District), Aaron Hodgdon (Hodgdon Group), David Miank (Hodgdon Group) APPROVAL OF AGENDA M /S /C (Sturgeon - Malmberg) that the March 9, 2010 agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:01 p.m. There being no verbal or written comments the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR FEBRUARY 24, 2010 M /S /C (Malmberg- Sturgeon) that the February 23, 2010 Board meeting minutes be approved as submitted. APPROVAL OF GENERAL MANAGER'S REQUEST TO BUY BACK SIXTY (60) HOURS OF VACATION TIME M /S /C (Malmberg- Sturgeon) that the General Manager's request to buy back sixty (60) hours of vacation time be approved. Minutes 3/9/2010 GENERAL MANAGER'S EXPENSES M /S /C (Malmberg - Sturgeon) that the General Managers expenses be approved as submitted. DISBURSEMENTS M /S /C (Malmberg- Sturgeon) that General Fund Disbursements 4223295 through #223473 distributed during the period of February 19, 201) through March 3 2010, in the amount of $816,621.55 and Payroll Fund Disbursements for the period ended March 3, 2010 in the amount of $287.302.70 totaling $1,103,924 25 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL FROM AARON HODGDON FOR PUBLIC PRI`.'ATE PARTNERSHIP ADMINISTRATIVE AND OPERATIONS FACILITY Mr. Hodgdon provided a detailed presentation to the Board for a Public Private Partnership for the District's .Administrative and Operations acility; a number of options were discussed during the presentation including a design - !wild- transfer and long term lease options. Mr. Hodgdon stated that a number of modifications were taken into consideration and that the complete facility should cost no more that $13.6 million; that the project summary had identified potential savings to the D strict. Mr. Hodgdon stated that even though the Board has put the headquarters project on hold he has presented the information for future reference. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING NOTICE OF ACCEPTANCE LETTERS FOR THE DISTRICT'S PLANT 134 AND 150 PROJECTS FROM THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH The General Manager stated that the District had received notice of awards for each of the projects; that there are a number of timing issues that -nav affect the awards; that he, Mr. Tompkins and Mr. Sturdivan visited Sacramento last % eek w discuss these concerns with CDPH; that with regards to Plant 134 CDPH could be somewhat flexible with the timelines and work with the District; that with regards to Plant 150 the timelines would not work; that an alternative is to withdraw the current application and re -apply for a planning grant and follow with a construction grant. M /S /C (Sturgeon - Malmberg) that the Board appro\e the notice of award for Plant 134 and implement the obligations for the grant and to al lo« 'he District to withdraw the application for Plant 150 and re -apply for a planning grant followed by a construction grant. DISCUSSION AND POSSIBLE ACTION REGARDING STATE LEGISLATION AND UPDATES PRESENTED BY BOB REEB FOR THE 2009 -2010 SESSION, SECOND YEAR Mr. Reeb provided a legislative report to the Board, that 1327 pieces of legislation have been introduced this year; that a number of the items are ,pot bills; that there may be Minutes 3/9/2010 2 additional bills after mid -March and he will continue to monitor them for changes as the session progresses and will report back to the Board as needed. The General Manager discussed his concern relating to AB 1975 and recommends that the Board take a no position on this item. M /S /C (Sturgeon - Levesque) that the Board approve the legislative recommendations made by Mr. Reeb with one exception being that the Board take a "no position" on AB 1975. DIRECTORS' FEES AND EXPENSES FOR FEBRUARY 2010 M /S /C ( LeVesque- Sturgeon) that the Directors' expenses be approved. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that the District is installing a new water main on Union and Fairfax; that the Army Corps of Engineers is building up the debris pool behind the Seven Oaks Dam; that they would like to complete hydraulic testing. Ms Hendricksen stated that she recently attended the Special District's Institute "Governance" training conference; that the conference was very informative; that the District will be participating in the City of Highland's "Harvest Festival" on March 27`h. CONSULTANTS REPORTS No reports at this time. COMMITTEE REPORTS a. Legislative (Standing) —No report. b. Budget (Standing) — No report. c. Public Outreach (Standing) — No report. d. Employee Negotiations (Ad -Hoc) — No report. ORAL COMMENTS FROM BOARD OF DIRECTORS President Wilson stated that he recently attended ACWA's Washington D.C. Conference; that a new issue the District may be facing is dealing with the Santa Ana River Sucker fish; that he and the General Manager met with Congressman Lewis regarding this issue. WATER AGENCIES OF THE INLAND EMPIRE "STATE LEGISLATIVE RECEPTION ", SACRAMENTO, MARCH 16, 2010 ACWA's 2010 LEGISLATIVE SYMPOSIUM, SACRAMENTO CONVENTION CENTER, MARCH 17, 2010 WATER EDUCATION FOUNDATION'S 27TH ANNUAL EXECUTIVE BRIEFING, DOUBLETREE HOTEL, SACRAMENTO, MARCH 25-26,2010 Minutes 3/9/2010 3 WATER EDUCATION'S CENTRAL VALLEY WATER TOUR, BAKERSFIELD, APRIL 14-16,2010 SANTA ANA RIVER WATERSHED 2010 "WORKING TOGETHER FOR A SUSTAINABLE FUTURE.. ANAHEIM, APRIL 22, 2010 The Board took a break at 4:15 p.m. CLOSED SESSION The Board entered into Closed Session at 4:22 p.m. as pr:,x ided for in the California Open Meeting Law, Government Code Section 54945.9(a). iD discuss those items listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regulai Session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 5:09 p.m. The items listed nn the agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 5:09 p.m. Robert E. Martin, SecretarN George E Wilson, President Minutes 3/9/2010 4 East Valley Water District Board Memorandum From: Brian W. Tompkins / Chief Financial Offiger Subject: Disbursements. eq Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period March 10, 2010 through March 16, 2010. Date: MARCH 23, 2010 Background: Accounts payable checks are shown on the attached listing and include numbers 223474 to 223580 for A total of $196,615.58. The source of funds for this amount is as follows: Unrestricted Funds $196,615.58 Payroll and benefit contributions paid for this period totaled $224,647.80. Director payroll paid 3/15/10 was $9,628.63. Total disbursements $430,892.01 a O ❑ 00000000 ❑ ❑ ❑ 2 ❑ ❑ ❑ w _ E N N Q c{O M O M O 0O N QOo O)(0 M (: N V 00 0000 coo OO 0 ova 0000 0O O mOO fit` c a OO 0 m n o - O C V m° d K U co 00 o M (o ♦+ V V � •L � yr 0 N M A lQ A � .r W N (a W 0 O N b i r 2 ti O H I � O v v c � E m O H � C J O U N ra ❑ ❑ 00000000 ❑ ❑ ❑ 2 ❑ ❑ ❑ ❑ ❑ p NN (D(0 c{O M O M O 0O N N. N. O)(0 M (: N V 00 0000 coo OO 0 r� 0000 0O O mOO fit` . -OO a OO 11 OOO OO C V t` r- co 6 (o m (o m w 6 o co 00 o M (o 'V 6 (n (O (o (n (D 66 '7V mm w M N O N O N N. NN N. 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J J J J F- J F- «� N y J F J Z) a) O O > 'w a1 > N > N > W O U U U U U p H U U 2 d p F- F- d YO Y000 YO YO Y00 YO YO YO YO Y00 YO YO YO F- U> U»> U> U> U» U> U> U> U> U» U> U> U> a 0 o O O o O O O o 0 0 o O 0 Cl o a 0 0 0 0 0 0 0 0 0 O N N N N N N N N N N N N N_ 0 a 0(N 000 Do Do �O_(n DO Do 000 0Q DO(n 0(n Do 0O .-. U) _O N N N 1 N N 0 0 `- N N d' �) n B O O ^ O ^ O O N M CO N N N M N Cl) N (h Cl) N M N Cl) M Cl) r r M M, Cl) N ❑ O r O N N N O N O N O r r O N O N O r O r O r r O r O (0 O( D d YO Y000 YO YO Y00 YO YO YO YO Y00 YO YO YO F- U> U»> U> U> U» U> U> U> U> U» U> U> U> a Z �n (0 r M m O N M V LO (D Y (D (D V N lO (D ? 0 a (Do O (D N r 0 r N r M r w m r- r N r r U In N In 0 f0 f0 (n N In M (n In w LO M lf) N In N In M M N MN MuMi N N My M MN N MN MuMi N Mini N Mini (V Mini N u i MN N N N L N f� N N r r N N r N r h N r r r r N n r r r n N U N O N O O O N O N O N O O N o N O N O O N O O N O N O O ) {/ / =cc c = c £ aCO % © LO 0) m, °° e /#Gpw as //0 / co \j 10 \ \ ¢} \} - §k } /m }} �! $» f§ j5f fƒ §k $$ 2 I ƒ� Cf/ / >} § \\ \ \ \ � \ § \[„ CQ EG �w \»» \ �[ £ (i 7\ mpa- #) f/ §\ /{{ *2 «2 og gym» r( e E,## G)) mj / » \\\\ » �\ �\ \ 0' cli co \w \(D /C)(0 � j /b \\\ )\ )§ )\ ©�§ \ \§ )w §)) /)000 jE )E ([ East Valley Water District Balance Sheet - Unaudited January 31, 2010 ASSETS UTILITY PLANT - at cost: Utility Plant in Service - water department $116,257,995 Utility Plant in Service - sewer department 26,811,506 143,069,501 Less: Accumulated Depreciation (45,532,369) 97,537,132 Construction in Progress 17,660,251 115,197,383 RESTRICTED ASSETS: Emergency Reserve 2,192,925 COP Debt Service Funds - Trust Accts 176,131 Construction Funds 194,283 2,563,339 CURRENT ASSETS: Cash and Investments 9,231,575 Less: Restricted Cash and Investments 2,563,339 6,668,236 Accounts Receivable (net of allowance) 1,187,740 Other Receivables (net of allowance) 521,989 Inventory 962,861 Prepaid Expenses 192,903 9,533,729 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 3,050 Deferred financing charges 176,618 179,668 TOTAL ASSETS 127,474,119 Balance Sheet Page 1 East Valley Water District Balance Sheet - Unaudited January 31, 2010 LIABILITIES AND EQUITY LONG -TERM DEBT: Certificates of Participation due after one year $5,186,985 Installment Payment Obligations 12,977,382 DWR Loan 138,623 Less: Deferred amount on refunding of COPs (255,677) 18,047,313 CURRENT LIABILITIES: Accounts payable 1 1,837,115 Accrued payroll and benefits 9 939,258 Customer service deposits 1 1,593,337 5,943,803 TOTAL LIABILITIES 23,991,116 EQUITY: Contributed Capital: Invested in Utility Plant 39,187,271 Other Contributed Capital 3,695,064 Retained Earnings: Reserved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for Unemployment Insurance 16,450 Unreserved 54,735,653 Net Income for current year 3,672 090 TOTAL EQUITY 103,483,003 TOTAL LIABILITIES AND EQUITY 127,474,119 Balance Sheet Page 2 TOTAL EQUITY 103,483,003 TOTAL LIABILITIES AND EQUITY 127,474,119 Balance Sheet Page 2 ` p °°°�g o m7 W o o °On°nNNnNpp C! m °g°°°$ °°°°°°°°9°$ oo o oo WO o NmONO N m o o 0 0 02 OIN NONO °°°°° n mIO Of+J NNV_r et ° m O QCG'm N20m N W 0 N NO 0 N N O �- I R N M MOW 0 M � "n��nrn�l1mVWN0 0 @1 NN mN OmN 00 m m O m a-:, m m a o m W 0 N NO 0 N N m Q m0'P N O d I R N M MOW V O M OQ; - N w ro 0 vOm ` C 0 ON � Ol N ptO m n pV' N. -m Z W q mO Nm Oi n O D D N - 7 W c ro L-m 6 i- i dt t0 `nau 4 C-Ze 2 aGa - ro .n�d > mo+ AO > ro= roaNro a0E i o V 0 d ro= U C 0 O d C Z co Y7 V Z Ui G J oJ' O O C a p`p11 � C y O J NS O O D U O C d .. 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C � r cz d L c Z E w m E C E cci m y W W m U DZWR o E O m ~ aaEmi 'o'icoi? O 21 Wi ¢cm3En O cc � Wc000 w E EQ ma ° C- maE � °Emma � m —a 0 > =?y OE LL4 :._ n W W cQ6 m 00 LLI ,, w U e C O d dt m 5 o u mo �� Fa-� du Er cv =� y� u 2 ��50c7�UC7a'C W='N__ QU30cc' >C'm Z W O w Z U a az C yC G d d EVWD CAPITAL PROJECTS SUMMARY FISCAL YEAR 2009 -2010 Updated through January 31, 2010 Page 1 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated Through January 2010 Page 2 Prior Current (Memo) Projects - By Type Years Year 2009 -10 2010 -11 Actual Actual Budget Year 2 Source of Supply Plant 40 - Well Rehab 2,646,546 '88,002 50,000 North Fork Canal 4,987,220 - - Plant 151 - 6th Street Well 1,192,032 Plant 150 Wells - Lower Zone Wells (2) - Total Source of Supply Projects 8,825,798 188,002 50,000 Treatment Facilities Plant 134 - Upgrade Technology 824,658 726 072 1,186,000 11,165,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,767,028 20.424 1,210,000 - Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - - Plant 152 - Inter. Zone Perch Treat. Plant 1,147,386 - - - Total Treatment Projects 3,739,072 746,496 2,396,0001 11,165,000 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station - 50,000 - Plant 40 - Inter to Upper Zone Transfer 300,000 300,000 Various Plants - Pump Efficiency Rebuilds 257,500 - Plant 127 - Lower to Inter Zone Transfer - 130,000 Plant 12 - Replace Boosters /Well Plant 134 - Upper to Canal Zone Transfer Plant 39 - Inter to Upper Zone Transfer Plant 25 - Inter to Upper Zone Transfer Plant 143 - Inter to Upper Zone Transfer Total Pumping Projects _ 607,5001 430,000 Wastewater Collection System Sewer System Studies / Planning 83,815 12,091 70,000 175,000 Sewer Main Lining - 200,000 200,000 Conejo Main Replacement 84,515 23,054 955,000 - Total Wastewater Collection Projects 168,330 35,145: 1,225,000 375,000 Page 2 Page 3 Projections 2011 -12 2012 -13 2013 -14 2014 -15 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 2,834,548 4,987,220 1,192,032 3,300,000 3,300,000 3,300,000 12,313,800 3,050,000 - - 15,765,730 10,950,000 10,750,000 1,075,000 - 24,562,452 - - - 5,050,000 2,850,000 7,900,000 - - - 19,160,000 20,307,386 14,000,000 1 10,750,000 1 1,075,0001 5,050,000 22,010,000 68,535,568 250,000 - 250,000 - 300,000 170,000 - 300,000 500,000 500,000 - 1,000,000 - 520,000 780,000 - 1,300,000 - 2,200,000 2,200,000 - 400,000 400,000 - - - - 2,900,000 2,900,000 920,0001 1,020,000 780,000 - 5,500,000 8,650,000 125,000 395,906 200,000 200,000 200,000 200,000 1,000,000 2,000,000 - - - 107,569 325,0001 200,0001 200,0001 200,000 1,000,000 2,503,475 Page 3 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated Through January 2010 Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CIP Projects Page 4 4,412,750 14,885,000 1,345,750 445,000 5,758,500 15,330,000 Prior Current (Memo) Projects - By Type Years Year 2009 -10 2010 -11 Actual Actual Budget Year 2 Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 - Live Oak Main Replacement 1,454 180,000 Union /Vine Main Replacement 1,625 75.091 370,000 Harlan Lane Main Replacement 7,957 - 170,000 Cunningham / Hillview/ Crest / Bruce - 50,000 450,000 6th St 30" Pipeline - Plant 151 to Plant 40 - 100,000 6th St 30" Pipeline - PI 40 to PI 143 - - 9th St 12" Pipeline - Del Rosa to Sterling - - - - AMR Meter Replacement Program - 20,102 200,000 300,000 Plant 59 Recoating - - - 300,000 Plant 143 - 10mg Inter Zone Storage - - - Relocation of Facilities for Other Agencies 174,143 30,302 175,000 - Eastwood Farms Assessment District 34,894 18,205 60,000 1,940,000 Total Trans & Distribution Projects 220,073 143,700 1,135,0001 3,160,000 General Projects GIS Implementation 252,309 99,198 230,000 200,000 Headquarters Building 8,889,754 243,132 115,000 - Total General Projects 9,142,063 342,330 345,0001 200,000 TOTAL CAPITAL IMPROVE. PLAN PROJECTS 22,095,336 1,455,672 5,758,500 15,330,000 Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 1,929,809 103,470 Developer Sewer Facilities (Reimb by Fees) 768,149 451 Water Conf / Solar Challenge 17,200 81 Plant 101 Plant 120 Rehab 8,137 30,294 Regional Treatment Plant 4,578 324 Demo Del Rosa Headquarters Bldg Seven Oaks Dam (SAR) Discharge 5,737 TOTAL MISC / DEVELOPER PROJECTS 2,727,873 140,357 Total Capital Projects 24,823,209 1,596,029 5,758,5001 15,330,000 Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CIP Projects Page 4 4,412,750 14,885,000 1,345,750 445,000 5,758,500 15,330,000 20,316,720 14,420,000 2,855,000 21,040,000 46,910,000 aor nno 2()0.000 200.000 8.810.000 1,000.000 Page 5 Projections 2011 -12 2012 -13 2013 -14 2014 -15 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 451,720 451,720 _ 1,454 76,716 177,957 450,000 3,815,000 1,350,000 - - 5,165,000 - 1,300,000 1,000,000 5,400,000 7,700,000 700,000 - - 700,000 300,000 620,102 _ - 300,000 10, 700, 000 10, 700, 000 - 204,445 _ - - 1,993,099 5,266,7201 2,650,000 1 1,000,0001 16,100,000 28,540,493 200,000 - - - 751,507 - 24,600,000 - 33,732,886 200,0001 24,600,000 - 34,484,393 20,711,720 14,620,000 3,055,000 29,850,000 47,910,000 155,027,728 2,033,279 768,600 17,281 38,431 4,902 - 2,862,493 1 20,711,720 14,620,000 1 3,055,0001 29,8 0,000 47,910,000 157,890,221 20,316,720 14,420,000 2,855,000 21,040,000 46,910,000 aor nno 2()0.000 200.000 8.810.000 1,000.000 Page 5 East Val Water District Board Memorandum No. B -02 -2010 From: Robert Martin, General Manager Subject: Subject: 2010/2011 Budget Considerations Date: February 17, 2010 Recommendation: For Discussion Purposes only — No recommendations at this time. Background: This issue has been agendized for your meeting today per the direction of the Board at a previous meeting. It is my understanding that you wish to have a general discussion regarding budget objectives for next year and possibly arrive at specific directives for me to incorporate into next years draft budget. At this point in the year, I have directed our staff to begin examining their department's priorities and needs for next year and to compile those recommendations for Management's review. Of course we are still waiting on notice from the State regarding our funding request for our two large treatment projects which need funding. As of this date, we have not received any definitive notice from the Department of Health regarding our projects. With these thoughts in mind, I wanted to provide you with an overview of our recently revised Budget for 2009/2010 and provide some comparisons to previously adopted budgets. Included in this report is a table summarizing our budgets for the last nine years. This table also provides the original adopted budget and the mid -year revisions that the Board has adopted during the last two budget cycles. As you review these budgets, you need to remember that there have been a number of changes we have implemented during the last few years in the way we report income and expenditures. The most significant change is the adoption of a comprehensive Capital Improvement Plan. This has resulted in a much more detailed report of the sources of funds for our capital projects and provides a multi -year picture of our capital improvement program. One of the significant changes that I am referring to is the manner in which we report the funds we receive from Connection and /or Capacity Charges. Up until 2008/2009, these funds were listed under Operating Revenues. As you know, this number varies significantly each year depending upon the general activity of the building industry. During this current fiscal year, we began reporting this item as a source of funds in our Capital Improvement Plan and removed it from our Operating Revenue stream. In 2008/2009 we implemented a new expense category labeled "Contribution To Capital Projects ". This is a specific amount budgeted from our Operating Revenues that contributes to our Capital Improvement funds. You will need to keep these changes in mind if you wish to make comparisons from one budget year to the next. What I would recommend is to focus on the total spending figures, which are summarized on the second page of each Budget Summary. These provide comparative numbers, especially for the last three years, which I believe are helpful as we consider next years budget. In response to the regions economic downturn, the Board has reduced the District's expenditures by a significant amount during the last two budget cycles. This has been accomplished through a series of budget meeting, workshops and mid -year budget reviews. Specifically, our overall expenditures during the last two years (2007/08 thru 2009/10 as amended) decreased by $3.658 million, which is a 12.7% decrease. With respect to this last year (2008/09 thru 2009/10 as amended) our expenditures decreased by $1.631 million, which is a 6.1% decrease. Examining the changes we recently made in our current budget shows that there was a decrease of $0.529 million, which is a 2.1% decrease. This summary reflects our overall expenditures for the last three years. A second perspective is to review only our Operating Expenses for these same three years. Our operating expenses for the last two years have increased by $2.990 million, which is a 17.0% increase. A large part of this increase was in our treatment expenses, which includes our perchlorate, nitrate and uranium treatment systems. Another reason for this increase was our commitment to several large capital projects in 2007/08 where we used District crews for the bulk of the workforce. This effort has shifted during the last two years into more maintenance related work for our crews, which increases our operating expenses. With respect to this current year, our operating expenses increased by $579,700 (2008/09 thru 2009/10 as amended) which is a 2.9% increase. During these past two years we have been bound by our existing labor contract as well as increases to our PERS expenses. I also wanted to address our PERS contract in more detail. I have been reading press reports of other public agencies being faced with 20% - 30% increases to their retirement plans. I don't know the details of each specific instance, but I assure you our projected increases are significantly less. I have included copies of the PERS report of our employee contribution rates for the past three years as well as our rate for 2010/11 and our projected rate for 2011/12. These contribution rates are summarized below. 2007/08 Contribution Rate — 15.056% 2008/09 Contribution Rate — 15.890% (0.834% increase) 2009/10 Contribution Rate — 16.424% (0.534% increase) 2010/11 Contribution Rate — 16.656% (0.232% increase) 2011/12 Contribution Rate (projected) — 17.8% (1.14% increase) Although our contribution rates are certainly significant, you can see that we have not been faced with runaway cost increases. The rate adjustment for next year is, I believe, a manageable increase of 0.232 %. I would now like to focus on our recently amended budget for 2009/10. Our total approved expenditures for this year are $25,176,924. A significant portion of this budget contains items that we have little or no control over. I have summarized these major categories and the amounts as follows: Groundwater Assessment Charge - $163,000 North Fork Assessments - $60,000 Fuel and Power - $2,170,000 Contract Treatment Services - $1,100,000 Wastewater Treatment - $5,758,000 Debt Service (principle & interest) - $2,908,000 Collectively, this represents a total expenditure of $12,159,000 which is 48.3% of our total budget for this current year. This is something to keep in mind when considering "across the board" budget cuts. We really only have approximately half of our total budget that is somewhat discretionary. With regards to our efforts these past few years to reign in costs, staff has made a number of changes to our normal operating protocols. As 1 have mentioned in the past, we have severely restricted the use of overtime during the last two fiscal years. We have also implemented a hiring freeze. At present, we have one position vacant in the organization. Ron and his staff continue to aggressively pursue multiple quotes for many of the projects we are undertaking and equipment we are purchasing. This includes non - emergency repairs to our pumping equipment. This is a very awkward process to implement since the bulk of the work required on a pump and motor assembly is not known until the unit has been pulled and inspected in a shop. In spite of this, the engineering department is making generic assumptions for each piece of equipment and asking our contractors to quote on the work specified (even though it will probably need to be changed). Brian has been pursuing a new vendor for our credit card processing work and will be ready to implement this change in the near future with substantial savings. We have also approached a number of our consultants and professional service providers to negotiate lower rates in light of the economic times. One of the larger cost centers that I have not mentioned yet is our labor and benefits cost. As you know, our existing labor contract expires this June. We have scheduled an agenda item for our first meeting in March to begin discussing our approach to a new labor agreement. I believe that, in total, our labor and benefit costs are well defined and very predictable. I do not believe that we are in need of any type of force reduction, except for maintaining our hiring freeze. There is no doubt that we will be facing significant rate increases in the foreseeable future. We will also be considering a major change to the structure of our rates (tiered rates). 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C O N@ d d n d l0 L a d d C m�(nU0 m(nn.3(nFt 3:0c9 o5c90 000 W 2 a n o 0 0 0 z z O O O N O O O cp ' O r O O O O M O (O° O M (6 O (M m O � M m o MM M O N N N N 1- 1- N N N cc O ' O O O O O O 00 O OO 00 O M M (D (Do 0 00 00 O 00 N O V V O rl- fl- M m 0 (D (O ( D 0 O () N LO 00 N (D (O N N `-' N N O O O O Cl) O m � M O M W (O O (O 0 V O (`') i- O M r C_ cO M co M U O c07 000 (- N M cm (O (O O (O (D V (D m O` N cl N .- 7 cA � (6 (O O O W r (0O0 (0O 000 ODr ( O� M O M N (D in (O Co D) Ili V7 (n Co M (D N O r C V (O O (O W N (O C (h r ry V OD c) 00 (O 1 (D R (D O E N Cl) N N (O M N N O O O O 000 O O O O OOO (O O 000 O O IT O _ c0 (O Cl) N N O O O (O (O N O f0 O Or�� (D O O N 00 0) (O N c °r °'n ° (Dor 0) Lc rn °� jO r (p 06 M Nll�: tv O O O N O O O O O N O 0 0 0 O coo O N N O (O (O O m m N O N O O v (A (O IT tri O O r N �- ( O 0 0 C CD 0 IT � O(OM r N U� N O (Op (p (A M N Qr n N C N � O LL d Va L y q N 0) IUD � U c c G E E o a 0 ° m 0 v a Z v W « c, r CL O1 c m w c a m (D �_ w E ° m U O E « O(N U U d 9 C A M T O` N O N E t 0) C m 07 d (D 0 U � `O 0 (U 0) a a 01 K ' 00) o 0. w o m w d c w c CD N c� am di m` @ A ;o w a c c c A U ) - Z U U F- C (D U F°- O U N 0 0 0 0 0 ti O N M N W W O 00 0 , O r 00000 w M O O N M t N n O 00 00 O O N 0 000 C) r �_O 00 V W M V O O O N 000 O O Cl In N r- V N 00 N r M O V O O (O0 ((i N O r� (O (O O r O O M M V M O M M (D CO M O O M O N, M N f` N M N N 0) (n to r O O 00 (n O 00 (n (O r M r X w —a r (y N r N m y x wa)�� EmE�° cNw crn(n N 00000 o 0 o o o o 0 o 0 O o 0 rl- o r 00000 oo Oo(n0000 0 o 00 0 ( N O O O O O N M O O (n O O N I- O Do O O O O O Ot 0 r- (n 00 V N R rOO N (n O O (O0 ((i N V N co N co 00 r� (n M (0 0) M '- Cl) r- M Cl) O O �rjNNM O N V NN V NN r-O (n N (O 00 r 0) O 0 (n (O N V M N X w —a r (y N r N m y x wa)�� EmE�° cNw crn(n N 00000 O 0 0 0 0 0 0 0 0 0 O 00 O 00 00000 0 0 0 0 0 0 0 0 0 O 00 (Op ( M 00000 O 0 0 0 0 0 0 0 (O O O 00 O V O V O O) V (n O 00 r0(O t-- rM V O V O 66 C V ((j Oi N N M N (n CO V 0) V M r- co OD M 0) O V V M n 0 O O 00 M N O M t- N M V N N 00 (n 00 r n �_ 0) O W O (n N V M N X w —a r (y N r N m y x wa)�� EmE�° cNw crn(n N 00000 O 0 0 0 0 0 0 0 0 0 O 00 O 000 00000 0 0 0 0 0 0 0 0 0 O 00 000 V 000 00 O o 0 0 0 0 0 0 0 0 0 D O 00 O N O N O 00 r.- 0 C (n V Oi V N 06 O N(3 co O O C O O O M N M (n O O O M O N N M O O O (O 4) r- N O 0 r Mr.- N O M O V V (O N M (O M V co (n N N 0) co r- M V V (n X w —a r (y N r N m y x wa)�� EmE�° cNw crn(n N 00000 O 0 0 0 0 0 0 0 0 0 O 00 O 000 00000 0 0 0 0 0 0 0 (O U O O co t_ O r O O O O 00 O 000000000 O 00 O (O O_ (n O to co ONr, M O(O rlN(A NO _ to (OO N p d V' N00 ONO O O(Or-N Nr-O V I- N O M(D 00) O Q7 M, N O (O V N (O Cl) M Cl) O N M �- t` OD O O r` Oi Ci (O V (n X w —a r 1- ry N r N m y x wa)�� EmE�° cNw crn(n N O O O O O 000000000 O O O N 0) , 00000 0 0 0 0 0 0 0 0 0 O 00 O O H O O O O O O M V O N 0000 O O O M V - rO O N O (O M O 0 , M N 0 0 O (n N p d O U Lo r N 0 , 00 CD N M m rn N m T OM CO. 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L E(D nvm m�(nU0 U) L) (D O 0 w a 0. n o 0 O O z z m m m o m o Iq cco ooc O° m o r Sri of Ln 00 N O � 00 I N O N N O R N O O I" 00 O Cl) (LO N N to O 1l- N O Lf) to O rl m m O 00 O O m N r r m 1n O O O (p m 0-0- O O O IT `7 O O O NO 0) � N O W 0000 O O (A O N V R CD 0 m O O O O Iq 0-0- O O O w (p O O OO O O O O_ v O N N N (n 0) O O O m N N O O O M O I- r O O O O O O N N N O N O (p O O O O O O O O (0 O O O r O N (V (D V O QJ COW O Cl) (1) O O N N O N O O N O I� N ` M O (O LL N OD LL Cl) d ` w N Q N N U E (U 0 N o 0) v d a 2 � aC o „ U) E �' m m _ LL E (a O N .2 E a 0 CD m etl a c li T W o o 0) `Lli 0 m a rn H o > m. n c 5 y Cf ua0 wCL a Qc O m N m N N a (aa U N U p F U U U ~ m m o C>- ° I- N Ln O � 00 N N O R O O O I" O (LO N N O 00 m 00 r r m 1n O O O (mp O O O O W 0000 O OD (A O V R m m O O O O O O O O O_ O_ (n 0) OD N N h O O O N O O O (p r r O O (r0 O N O N N O QJ O O O O O O I� N M (O (NO OD Cl) M N N N 1- N N 0) d d y a = u o o U) y m k �' m _ LL O (D O E a 0 CD etl d 0 rn O) N U U W C o 0) `Lli a m a LL o CD a) U o_ a U x > °� W 5 y Cf ua0 w �o a c m,m, O m N m N N a (aa U U U` U-j Z U p F lap O U Actuarial Office P.O. Box 1494 Sacramento, CA 95812 n�ic Telecommunications Device for the Deaf - (916) 795 -3240 Ca1PERS (888) CalPERS (225 -7377) FAX (916) 795 -2744 October 2009 MISCELLANEOUS PLAN OF THE EAST VALLEY WATER DISTRICT (EMPLOYER # 903) Annual Valuation Report as of June 30, 2008 Dear Employer, Enclosed please find a copy of the June 30, 2008 actuarial valuation report of your pension plan. Since your plan had less than 100 active members in at least one valuation since June 30, 2003, it is required to participate in a risk pool. The following valuation report has been separated into two Sections: Section 1 contains specific information for your plan, including the development of your pooled employer contribution rate, and Section 2 contains the Risk Pool Actuarial Valuation appropriate to your plan, as of June 30, 2008. This report contains important actuarial information about your pension plan at CaIPERS. Your CalPERS staff actuary is available to discuss the actuarial report with you. Changes Since the Prior Valuation There may be changes specific to your plan such as contract amendments and funding changes. Future Contribution Rates The exhibit below displays the required employer contribution rate and Superfunded status for 2010/2011 along with an estimate of the contribution rate and Superfunded status for 2011/2012. The estimated rate for 2011/2012 is based on a projection of the most recent information we have available, including an estimate of the investment return for fiscal 2008/2009, namely - 28.0 %. Please disregard any projections that we may have provided to you in the past. 2010/2011 16.656% No 2011/2012 17.8% (projected) No Member contributions (whether paid by the employer or the employee) are in addition to the above rates. The estimate for 2011/2012 assumes that there are no amendments and no liability gains or losses (such as larger than expected pay increases, more retirements than expected, etc.). This is a very important assumption because these gains and losses do occur and can have a significant effect on your contribution rate. Even for the largest plans, such gains and losses can impact the employer's contribution rate by one or two percent or even more in some less common instances. These gains and losses cannot be predicted in advance so the projected employer contribution rate for 2011/2012 is just an estimate. Your actual rate for 2011/2012 will be provided in next year's report. If you have questions, please call (888) CalPERS (225- 7377). In the interest of allowing us to give every public agency their result, we ask that, if at all possible, you wait until after October 31 to contact us with questions. Sincerely, Ronald L. Seeing, Ph.D., FCA, ASA, MAAA Enrolled Actuary Chief Actuary, CalPERS California Public Employees' Retirement System Lincoln Plaza - 400 P Street - Sacramento, CA 95814 lko' Actuarial Office P.O. Box 1494 Sacramento, CA 95812 Telecommunications Device for the Deaf - (916) 795 -3240 CaIPERS (888) CaIPERS (225 -7377) FAX (916) 795 -2744 October 2008 MISCELLANEOUS PLAN OF THE EAST VALLEY WATER DISTRICT (EMPLOYER # 903) Annual Valuation Report as of Tune 30, 2007 Dear Employer, Enclosed please find a copy of the June 30, 2007 actuarial valuation report of your pension plan. Since your plan had less than 100 active members in at least one valuation since June 30, 2003, it is required to participate in a risk pool. The following valuation report has been separated into two Sections: Section 1 contains specific information for your plan, including the development of your pooled employer contribution rate, and Section 2 contains the Risk Pool Actuarial Valuation appropriate to your plan, as of June 30, 2007. This report contains important actuarial information about your pension plan at CaIPERS. Your CaIPERS staff actuary is available to discuss the actuarial report with you. Changes Since the Prior Valuation There may be changes specific to your plan such as contract amendments and funding changes. Future Contribution Rates The exhibit below displays the required employer contribution rate and Superfunded status for 2009/2010 along with an estimate of the contribution rate and Superfunded status for 2010/2011. The estimated rate for 2010/2011 is based on a projection of the most recent information we have available, including an estimate of the investment return for fiscal 2007/2008, namely -2.5 %. Please disregard any projections that we may have provided to you in the past. tuuy /[u1U 16.424% No 2010/2011 16.7% (projected) No Member contributions (whether paid by the employer or the employee) are in addition to the above rates. The estimate for 2010/2011 assumes that there are no amendments and no liability gains or losses (such as larger than expected pay increases, more retirements than expected, etc.). This is a very important assumption because these gains and losses do occur and can have a significant effect on your contribution rate. Even for the largest plans, such gains and losses can impact the employer's contribution rate by one or two percent or even more in some less common instances. These gains and losses cannot be predicted in advance so the projected employer contribution rate for 2010/2011 is just an estimate. Your actual rate for 2010/2011 will be provided in next year's report. If you have questions, please call (888) CaIPERS (225- 7377). In the interest of allowing us to give every public agency their result, we ask that, If at all possible, you wait until after October 31 to contact us with questions. Sincerely, Ronald L. Seeling, Ph.D., FCA, ASA, MAAA Enrolled Actuary Chief Actuary, CaIPERS California Public Employees, Retirement System Lincoln Plaza - 400 P Street - Sacramento, CA 95814 Actuarial office P.O. Box 1494 Sacramento, CA 95812 Jktk,,� Telecommunications Device for the Deaf - (916) 795.3240 Ca1PERS (888) CalPERS (225 -7377) FAX (916) 795 -2744 October 2007 MISCELLANEOUS PLAN OF THE EAST VALLEY WATER DISTRICT (EMPLOYER * 903) Annual Valuation Report as of June 30, 2006 Dear Employer, Enclosed please find a copy of the June 30, 2006 actuarial valuation report of your pension plan. Since your plan had less than 100 active members in at least one valuation since June 30, 2003, it is required to participate in a risk pool. The following valuation report has been separated into two Sections: Section 1 contains specific information for your plan, including the development of your pooled employer contribution rate, and Section 2 contains the Risk Pool Actuarial Valuation appropriate to your plan, as of June 30, 2006. This report contains important actuarial information about your pension plan at CalPERS. Your CaIPERS staff actuary is available to discuss the actuarial report with you. Changes Since the Prior Valuation There may be changes specific to your plan such as contract amendments and funding changes, Future Contribution Rates The exhibit below displays the required employer contribution rate and Superfunded status for 2008/2009 along with an estimate of the contribution rate and Superfunded status for 2009/2010. The estimated rate for 2009/2010 is based on a projection of the most recent information we have available, including an estimate of the investment return for fiscal 2006/2007, namely 18.5 %. Please disregard any projections that we may have provided to you in the past. Zuva /Zuuy 15.890% No 2009/2010 16.0% (projected) No Member contributions (whether paid by the employer or the employee) are in addition to the above rates. The estimate for 2009/2010 assumes that there are no amendments and no liability gains or losses (such as larger than expected pay increases, more retirements than expected, etc.). This is a very important assumption because these gains and losses do occur and can have a significant effect on your contribution rate. Even for the largest plans, such gains and losses can impact the employer's contribution rate by one or two percent or even more in some less common instances. These gains and losses cannot be predicted in advance so the projected employer contribution rate for 2009/2010 is just an estimate. Your actual rate for 2009/2010 will be provided in next year's report. If you have questions, please call (888) CalPERS (225 - 7377). In the interest of allowing us to give every public agency their result, we ask that, if at all possible, you wait until after October 31 to contact us with questions. Sincerely, �OA5�5��. Ronald L. Seeling, Ph.D., FCA, ASA, MAAA Enrolled Actuary Chief Actuary, CalPERS California Public Employees' Retirement System Lincoln Plaza - 400 P Street - Sacramento, CA 95814 Actuarial Office P.O. Box 1494 Sacramento, CA 95812 ,ham Telecommunications Device for the Deaf - (916) 795 -3240 Caipm (888) CalPERS (225 -7377) FAX (916) 795 -2744 October 17, 2006 MISCELLANEOUS PLAN OF THE EAST VALLEY WATER DISTRICT (EMPLOYER # 903) Annual Valuation Report as of June 30, 2005 Dear Employer, Enclosed please find a copy of the June 30, 2005 actuarial valuation report of your pension plan. Since your plan had less than 100 active members in at least one valuation since June 30, 2003, it is required to participate in a risk pool. The following valuation report has been separated into two Sections: Section 1 contains specific information for your plan, including the development of your pooled employer contribution rate, and Section 2 contains the Risk Pool Actuarial Valuation appropriate to your plan, as of June 30, 2005. This report contains important actuarial information about your pension plan at CalPERS. Your CaIPERS staff actuary is available to discuss the actuarial report with you. Changes Since Last Valuation There may be changes specific to your plan such as contract amendments and funding changes. In lieu of sending employer contributions on a reportable payroll cycle, CaiPERS recently provided Public Agencies the ability to prepay their annual required contributions. With this report, we have added a line entitled "Annual Prepayment Option '. Please see Page 3 for this contribution amount. Future Contribution Rates The exhibit below displays the required employer contribution rate and Superfunded status for 2007/2008 along with an estimate of the contribution rate and Superfunded status for 2008/2009. The estimated rate for 2008/2009 is based on a projection of the most recent Information we have available, including an estimate of the investment return for fiscal 2005/2006, namely 11 %. Please disregard any projections that we may have provided to you in the past. 2007/2008 15.056% No 2008/2009 15.3% (projected) No Member contributions (whether paid by the employer or the employee) are in addition to the above rates. The estimate for 2008/2009 assumes that there are no amendments and no liability gains or losses (such as larger than expected pay Increases, more retirements than expected, etc.). This is a very important assumption because these gains and losses do occur and can have a significant effect on your contribution rate. Even for the largest plans, such gains and losses can impact the employer's contribution rate by one or two percent or even more in some less common instances. These gains and losses cannot be predicted in advance so the projected employer contribution rate for 2008/2009 is just an estimate. Your actual rate for 2008/2009 will be provided in next year's report. California Public Employees' Retirement System Lincoln Plaza - 400 P Street - Sacramento, CA 95814 Water District MID YEAR BUDGET REVIEW FISCAL YEAR 2009 -2010 Page 1 tAJ I VALLtY VVA ILK DISTRICT Fiscal 2009 -10 Mid -Year Budget Review Operratina Beset Water usage by District customers is down 582 acre -feet (4.5 %) during the first six months of this fiscal year compared to the same period last year. This decreased usage had negative affects on Water Sales, as well as Sewer System Charges from commercial customers who are billed this fee based on their water usage, therefore, these line items have been adjusted downward. Included in Service Initiation Charges are the front footage fees paid for a senior apartment complex being built on Highland Ave. These developer paid fees are different than Capacity Fees in that they do not obligate the District to install or build new infrastructure. They are, instead, a reimbursement for a portion of a main that was previously installed and are available for use in operations. The fees collected allow an increase of $35,000 Service Initiation Charges, while otherwise non - existent development makes it necessary to reduce Permit and Inspection fees to jus $500. Interest income will likely be almost $50,000 below budget due to the very low returns available on US Treasury and Agency securities. Conversely, Other Income is exceeding budget due to a one -time opportunity to recognize revenue related to the return of unclaimed property (stale checks) to Unrestricted Net Assets, and also due to an unexpected legal settlement. All of these line items have been adjusted accordingly. Operating expenses have been reviewed and, where necessary, adjusted. Staff tried to avoid minor tweaking to line items based strictly on Projected Actual vs. Budget as this could result in changes to every line. Instead, line items with significant changes, or where circumstances were known to have change, were adjusted. Power for pumping has been reduced by $75,000 (3.5 %) due to the likely continued decline in customer demand for water, and Contracted Treatment has also been reduced, by $200,000, as the District plans to use the wells that are operating under a treatment service agreement only to the extent necessary to meet minimum volume requirements under the agreements. Pumping maintenance has been reduced by $140,000 as expenditures are well below budget and not expected to increase significantly during the last half of the fiscal year. This will not result in deferral of necessary maintenance as the capital budget still includes funds for pump rebuilds at 4 or 5 plants. Wastewater Collection line maintenance has not been reduced even though none of the $160,000 budgeted has been used between July and December. These funds are earmarked for sewer main spot repairs that the Engineering Department has identified in their pipeline video surveillance as in need of 'Immediate Attention'. This work has been contracted out and work should begin in February. Several changes to Overtime Labor are proposed, but most are just transfers between costs centers. The only change to Overtime Labor with a net effect to the budget is the $20,000 reduction in general and administrative. Also in General and Administrative expenses, changes to Dues and Subscriptions and Contractual Services are shown in revised schedules 3 and 4. Page 3 EAST VALLEY WATER DISTRIC? Fiscal 2009 -10 Mid -Year Budget Rev ew Capital Improvement Plan Projects included in the Capital Improvement Plan are progressing slowly as the District waits on outside parties for key documents that will facilitate decision- making related to project financing on various projects. First is the Notice of Award & Acceptance (NOAA) from the Dept of Health Services for the Plant 134 treatment process upgrade project. Staff has received multiple verbal confirmations and assurances that this project is to receive state funding, but the written NOAH, which would allow the District to begin committing funds, has yet to be received. This project has a regulatory deadline of October 2012. and if state funding is not received, bond /COP proceeds will be required. The District is also waiting on an NOAA for the Plant 150 — Perchlorate Treatment Plant project. This project does not have a regulatory deadline, but the state has established a Maximum Contaminant Level (MCL) for perchlorate and any District well that tests higher than the MCL would have to be taken out of service until levels have dropped. This would result in serious water supply issues if a high perchlorate reading occurred during a period of peak demand. Verbal communication from the DHS has given a June time frame for issue of the Plant 150 NOAA. Finally, staff is waiting for the rate study being performed by HDR engineering. The study will serve as the basis for rate increases, and will allow the District to proceed with the related public notice and hearing procedures under Proposition 218. Adopted rate increases will be necessary to show rating agencies that the District has anticipated revenue streams dedicated to the repayment of bond/ COPS that will be used to fund other planned projects. Projects that will be funded by a COP issue include: Plant 40 Boosters Plant 134 Expansion (as opposed to the Treatment Process Upgrade) 6`" Street transmission pipeline between Wells 11 and 12. and Plant 150 6'" Street transmission pipeline between Well 151 and Plant 40 Live Oak water main replacement Vine / Union Street water main replacements Harlan Lane water main replacement Bruce Street water main replacement Conejo Ave sewer main replacement Headquarters Project( ?) The Plant 40 Boosters, design of the Plant 134 upgrade /expansion, and the Conejo sewer main project are moving forward using proceeds remaining from our 2004 loan from Municipal Finance Corp and with funds borrowed from reserves. Installation of boosters at Plant 40 became more critical with the failure of well 120 last spring. Plant 120 is in the Upper pressure zone and boosters at Plant 40 will allow the District to transfer water to the Upper zone from the Intermediate zone to help replace the lost supply. The Plant 134 project, as mentioned above, must move forward in order to meet a regulatory deadline, and the Conejo sewer main replacement should Page 4 _....,, vvniCRUI01mIUI Fiscal 2009 -10 Mid -Year Budget Review addressed as soon as possible because the current main is undersized and backups or spills would require reporting and possible fines. A schedule of the Capital Projects with suggested increases or decreases in current year funding, and the reason therefore, is on pages 14 thru 17. Page 5 East Valley Water District Fiscal 2009 -10 Mid -Year Budget Review - - 7 ..p�y',11• 1 REVENUE OPERATING REVENUES: Water Sales 7,154,110 12,061.833 12,597.000 (527,000) 12,070,000 Water System (meter) Charges 1608,401 3,217,600 3.21'.600 3,217,600 Sewer System Charges 1.830,783 3.531,091 3665,000 (130,000) 3,535,000 Sewer Treatment Charges 2,979.224 5,757,900 5' -,930 5.757,900 Service Initiation Charges 75,695 150,000 191.009 35,000 135,000 Collection Charges (delinquencies) 104,308 200,000 2: ).00J 200,000 Permit & Inspection Fees 25 500 2,000 (1,500) 500 13752,546 24,9180924 5'5539,500 (623,500) 24,916,000 NON - OPERATING REVENUES Interest Income 11,498 22,996 72.000 (50,000) 22,000 Gain on Disposal of Assets 498 - Cooperative Agreements 48.021 110,000 110,000 110,000 Other 75957 85.000 36.000 49,000 85,000 Legal Settlement 33,962 33,962 33,962 33,962 169,936 251,958 218000 32,962 250,962 TOTAL REVENUE 13,922,482 25757,500 (590,538) 25,166,962 25,170,882 Page 6 Fiscal 2009 -10 Mid -Year Budget Review Narativoix lanaliony''" ` P REVENUE OPERATING REVENUES: Water Sales Water System (meter) Charges Sewer System Charges Sewer Treatment Charges Service Initiation Charges High volume of property transfers Collection Charges delinquencies Permit 8 Inspection Fees NON - OPERATING REVENUES Interest Income Gain on Disposal of Assets Cooperative Agreements Enernoc and SCE rebates Other Includes stale dated checks added to revenues Legal Settlement TOTAL REVENUE Page 7 East Valley Water District Fiscal 2009 -10 Mid -Year Budget Review rt• t 1 EXPENDITURES OPERATING EXPENSES: Adopted eytslf�ns A2evised% jBudget ni D�Fr ,udget SOURCE OF SUPPLY: 53,790 166,700 1E6 700 166,700 Supervision and Labor 68,562 148,000 ' 4E.000 5,000 148,000 Overtime Labor 712 4,000 ` -'097 (5,000) 4,000 Contractual Services 63,092 140,000 '.5(,000 (10,000) 140,000 Facilities Maintenance 3,136 15,000 r'070 0 15,000 Purchased Water 125.000 125,000 " 2F 0013 125,000 Groundwater Charge 23,549 163,000 1 e 3.000 163,000 North Fork Assessments 538,682 60,000 60,000 (225,000) 60,000 SEWERTREATMENT: 260,504 655,000 E70,000 (15,000) 655,000 PUMPING: 2.979,224 5,757,900 5,757,900 8,000 5,757,900 Supervision and Labor 222.473 549,300 549.303 112,912 549,300 Overtime Labor 38,136 75,000 65,003 10,000 75,000 Facilities Maintenance 73,706 200,000 340 GOO (140,000) 200.000 Materials & Supplies 18.521 65,000 65.000 955,636 65,000 Fuel &Power 1,161,233 2,025,000 2107000 (75,000) 2,025,000 Treatment Chemicals 90,850 150,000 150,000 150,000 CIP Labor Credit _ (48000) (48,000) (48,000) 1,604,919 3,016,300 3.221,300 (205,000) 3,016,300 WATER TREATMENT Supervision and Labor 53,790 166,700 1E6 700 166,700 Overtime Labor 15,851 30,000 25,000 5,000 30,000 Materials & Supplies 11,197 22,000 22.000 90,000 22,000 Contract Treatment Services 330,384 1177,000 4C7,000 (230,000) 1,177,000 Treatment Chemicals 26,425 40,000 40,000 40,000 Fuel & Power 77,486 145,000 '45,0(10 (40,000) 145,000 Facilities Maintenance 23,549 55,000 55.000 55,000 538,682 1.635,700 1,860,700 (225,000) 1,635,700 SEWERTREATMENT: 627,000 Overtime Labor 26,370 55,000 25,000 Treatment - City of San Bernardino 2.979,224 5,757,900 5,757,900 8,000 5,757,900 TRANSMISSION AND DISTRIBUTION Supervision and Labor 467,365 953,100 553,100 953,100 Overtime Labor 29,271 70,000 110,090 (40,000) 70,000 Materials and Supplies 141,669 283,338 200,007 90,000 290,000 Facilities Maintenance 130,061 260,122 380,003 (90.000) 290,OOD CIP Labor Credit (24,090) (150,000) (150,000) (150,000) 744,276 1,416,560 1.493,100 (40,000) 1,453,100 WASTEWATER COLLECTION Supervision and Labor 122,047 273,100 273,100 273,100 Overtime Labor 1,367 15,000 15 000 15,000 Matenals and Supplies 32,106 75,000 75 000 (4,500) 70,500 Facilities Maintenance. 160,00 160.000 160,000 CIP Labor Credit (5,000) (5,000) (5,000) 155,520 518,100 18,100 (4,500) 513,600 Customer Accounts Supervision and Labor 264,948 627,000 627,000 627,000 Overtime Labor 26,370 55,000 25,000 30,000 55,000 Materials and Supplies 8,000 8,306 8,000 Postage 56,456 112,912 ' 15.000 115,000 Contracted Services 74,612 149.224 "44,000 144,000 Bad Debts, Cash Over /Short (53) 3,500 33.500 3,500 422,333 955,636 _ 022.500 30,000 952,500 Page 8 rlscal zU09 -10 Mid -Year Budget Review EXPENDITURES OPERATING EXPENSES: SOURCE OF SUPPLY: Supervision and Labor Overtime Labor Water Testing Maintenance Purchased Water Groundwater Charge North Fork Assessments PUMPING: Supervision and Labor Overtime Labor Facilities Maintenance Materials & Supplies Fuel & Power Treatment Chemicals CIP Labor Credit WATER TREATMENT Supervision and Labor Overtime Labor Materials & Supplies Contract Treatment Services Treatment Chemicals Fuel & Power Facilities Maintenance SEWERTREATMENT: Treatment - City of San Bernardino TRANSMISSION AND DISTRIBUTION: Supervision and Labor Overtime Labor Materials and Supplies Maintenance CIP Labor Credit WASTEWATER COLLECTION: Supervision and Labor Overtime Labor Materials and Supplies Facilities Maintenance CIP Labor Credit Customer Accounts Supervision and Labor Overtime Labor Materials and Supplies Postage Contracted Services Bad Debts, Cash Over /Short C�'"'�, 24 . ?µ, araWLI' y— cp7anat €ipn'Rk Vtl projection high due to large expense in prior year Planned usage to meet min. Production schedules lower than expecte Budget for after hours customer calls moved to Customer Accts Move to Capital Replacements for a root cutter for the sewer lines Page 9 East Valley Water District Fiscal 2009-10 Mid-Year Budget Review 09 -70 Wrojected Adopted ?ihvisions` pF`i2evised ])ate .. ,Alctual - _r�udgel.. �ncr�D}ecr`j ,",Budget GENERAL AND ADMINISTRATIVE: Supervision and Labor 1,015,911 2.002,300 2G02 3G0 2 D02.300 Overtime 8.531 31,000 6- 000 (20,000) 31,000 Taxes & Benefits 1.122.557 2,303,400 P,3Ci40c 2.303,400 Director Fees 28.350 65,000 7� 00!: 75,000 Directors Expenses 3.725 15,000 2^,001 20,000 Telephone & Utilities 61,579 125,000 131.00" 130,000 Meals, Lodging, Travel, Mileage 16.103 35,000 4`.,300 45.000 Dues & Subscriptions - Schedule 3 91,909 117,500 2 .007 (3,500) 117,500 Postage 6.495 30.D00 3.003 30.000 Office Supplies 50,560 96,000 9E.000 96,000 Office Equipment Mtce /Leases 95,033 135.000 ^ 3t.000 138,000 Vehicle Maintenance & Fuel 156,451 340,000 340.000 340,000 General Plant Maintenance 114.897 204,000 284,000 204,000 Contractual Services - Schedule 4 310,759 675,500 62'i 000 12,500 675.500 Public Education / Outreach 4,825 30,000 40 DC) 40,000 Regulatory Fees / Compliance 12,636 100.000 1= ').003 100,000 Rents & Leases 92,800 160,000 1 f3 000 10,000 160,000 Licenses & Certifications 1,040 4.900 4.900 4.900 Employee Programs 22,380 25,000 25000 25,000 General Insurance 129,987 265.000 265,000 265,000 Education / Seminars / Conferences 12,674 40,000 45.000 45,000 Safety Equipment 10,990 24,500 29.500 (5,000) 24,500 Disaster Emergency 2,597 20,000 25,000 (5,000) 20,000 Labor Credit (83,460) (325500) (325.500) (325,500) TOTAL GENERAL AND ADMINISTRATIVE 3,289,529 6,516,600 6 577,600 (11,000) 6,566,600 NON-OPERATING EXPENSE: 1996 COP Interest 13,838 16,605 '6 605 16,605 2001 COP Interest 126,046 286,572 286 572 286,572 2004 Loan Interest 63,414 376,172 316 172 376,172 2006 Loan Interest 44,786 266,150 2x6.150 266,150 Capital Lease - Phone System 13,475 13,475 13,475 248,084 958,974 945,499 13,475 958,974 TOTAL OPERATING AND NON-OPERATING EXPENS 10,243,071 21,432.770 21.966.699 (457.025) 21,509,674 OTHER USES OF FUNDS Capital Replacements Contribution to Capital Improvement Reserve Debt Service Principal TOTAL EXPENDITURES EXCESS OF REVENUE OVER EXPENDITURES 180.800 1 596.600 1 962,250 ? 739.550 10,243,071 21.432.770 25.706 249 (17,300) 163,500 (55,000) 1,541,50D 1,962,250 (72,300) 3,667,250 (529,325) 25,176,924 3,679,411 3,738,112 51.251 (61,213) (9,962) Page 10 Fiscal 2009 -10 Mid -Year Budget Review GENERAL AND ADMINISTRATIVE: Supervision and Labor Overtime Labor Taxes & Benefits Director Fees Directors Expenses Telephone & Utilities Meals, Lodging, Travel, Mileage Dues & Subscriptions - Schedule 3 (Revised) Postage Office Supplies Office Equipment Leases Vehicle Maintenance & Fuel General Plant Maintenance Contractual Services Public Education / Outreach Regulatory Fees / Compliance Rents & Leases Licenses & Certifications Employee Programs General Insurance Education / Seminars / Conferences Safety Equipment Disaster Emergency Labor Credit TOTAL GENERAL AND ADMINISTRATIVE NON -OPERATING EXPENSE: 1996 COP Interest 2001 COP Interest 2004 Loan Interest 2006 Loan Interest 2010 Financing Interest TOTAL OPERATING AND NON - OPERATING EXPENSES OTHER USES OF FUNDS Capital Replacements Contribution to Capital Improvement Reserve Debt Service Principal TOTAL EXPENDITURES EXCESS OF REVENUE OVER EXPENDITURES W arative Explana[io'y§'o$T'$..,, Capital lease entered August 2009 No bond financing, Need To Defer Project Spending Page 11 East Valley Water District Fiscal a Mid-Year OD9r- " 'dOD9 =70 90 Projected 'Y p+dopted �i�. ievisions ,; ",�te'vised . ,�Tpbate' �. Actual �$udget `- �n�r�Decr) �.le�udget -� CAPITAL REPLACEMENTS Administration Mutual Water Company Stock Finance 4 Drawer Fire Proof Cabinet Information Systems Computer Hardware Upgrades PC Software Upgrades 48 Pon Router for VOIP phone system Customer Service Engineering Production Plant 133 - demolish tanks Field Fence Employee Parking . Del Rosa Miscellaneous Equipment Cargo Containers Unit 136 - replace bed Sewer Equipment 1.750 10,000 20 010 (10,000) 10.000 90,000 3.000 3 000 3.000 (3,000) 10.000 .0.000 10,000 9,135 10,000 'O'000 10,000 6.940 6.940 8.801 (1,800) 7.000 3,656 90,000 100,000 (10,000) 90,000 8,620 8,620 12,030 (3,000) 9,000 1,940 3,000 3,000 3,000 6,803 6,803 7 000 7,000 5,000 5.000 5,000 4,448 9,500 5 000 4,500 9.500 162,863 163,500 180,800 (17,300) 43,292 Page 12 Fiscal 2009 -10 Mid -Year Budget Review CAPITAL REPLACEMENTS Administration Mutual Water Company Stock Finance 4 Drawer Fire Proof Cabinet Computer Hardware Upgrades PC Software Upgrades 48 Port Router for VOIP phone system Customer Service Engineering Production Plant 133 - demolish tanks >: a'�.:" r :� s::41 ass Narati3e�acp'�anation;i .i, :r „;-� Offers to sell North Fork shares by shareholders less than expected Tank demo proposal lower than expected Field Fence Employee Parking - Dal Rosa Miscellaneous Equipment Cargo Containers Unit 136 - replace bed Sewer Flow Monitoring Equipment and Root Cutter Root Cutter not induced in original budget Page 13 East Valley Water District Fiscal 2009-10 Mid-Year Budget Review }�rPAbseB HER .-7 009 -70 Y'rojected .ipdopted r 'tewsions '� °'2evlsed y�Date .,Ipctual ; �.'- budget ,rncrt(Decrj '>udgel` CAPITAL IMPROVEMENT PROGRAM Supply Facilities Plant 40 - Rehab and Expansion Contrib from Operations I Reserve Transfer 187,571 210,000 Sr.00D 160,000 210,000 Treatment Facilities Plant 134 - Upgrade Technology, Exp to BMGD Contrib from Operations / Reserve Transfer 23,084 109,000 1 ('9.000 109,000 Existing Loan Proceeds 610,159 617,500 617,500 617.500 New Debt Proceeds 4,077,000 4 077.000 4,077,000 Plant 150 - Ph 1, 12,000 gpm Perchl Tnmt 205.000 Headquarters Building Contrib from Operations / Reserve Transfer 13,221 15,000 15.000 15.000 New Debt Proceeds 1,185,000 1 185.0[.0 1,185,000 Pumping Facilities Plant 9 . Rehab Forebay d Booster Stn Contrib from Operations / Reserve Transfer 50.000 `.0 000 50.000 Plant 40 Boosters New Debt Proceeds 300,000 300.000 300.000 Pump Efficiency Rebuilds - Various Plants Contrib from Operations / Reserve Transfer 207,500 257.500 (50,000) 207,500 General GIs Implementation Contrib from Operations / Reserve Transfer 82,038 205,000 230 000 (25,000) 205.000 Headquarters Building Contrib from Operations / Reserve Transfer 193,132 265,000 15.000 260,000 275,000 Existing Loan Proceeds 10O. Coo 100,000 ( ) - New Debt Proceeds - Transmission 6 Distribution System Live Oak Main Replacement Contrib from Operations / Reserve Transfer 40,000 40.000 40,000 New Debt Proceeds 140,000 '40 -000 140,000 Vine I Union Main Replacement Contrib from Operations / Reserve Transfer 37,357 80,000 80.000 80,000 New Debt Proceeds 290,000 29C 300 290,000 Harlan Lane Main Replacement New Debt Proceeds Bruce St Main Replacement New Debt Proceeds 50.000 50.000 50,000 6th Street. Plant 151 to Plant 40 Contrib from Operations / Reserve Transfer 50.000 50 000 50,000 Existing Loan Proceeds New Debt Proceeds 50,000 K 000 50,000 AMR Meter Replacement Program Contrib from Operations / Reserve Transfer 15.152 75.000 200.000 (125.000) 75,000 Eastwood Farms - Assessment District Owner Assessments 14.600 60,000 60,000 60,000 Page 14 FISCal 1009 -10 Mid -Year Budget Review Narative Eapl anation `; Supply Facilities Plant 40 - Rehab and Expansion Contrib from Operations / Reserve Transfer Unplanned costs incurred on project completion. Plant now in service Plant 134 - Upgrade Technology, Exp to 81AGD Existing Loan Proceeds Moving forward with design using loan proceeds pending DHS nonce New Debt Proceeds Plant 150 - Ph 1, 12,000 gpm Perchl Tnmt Contrib from Operations / Reserve Transfer Existing Loan Proceeds Pumping Facilities General Plant 9 - Rehab Forebay 6 Booster Stn Contrib from Operations / Reserve Transfer Plant 40 Boosters New Debt Proceeds Pump Efficiency Rebuilds - Various Plants One of five projects to be deferred to future year Contrib from Operations I Reserve Transfer GIS Implementation Contrib from Operations / Reserve Transfer Headquarters Building Contrib from Operations / Reserve Transfer Cordoba, GMID final bills; Mission phase 1, 2 and ( ?) Existing Loan Proceeds New Debt Proceeds Transmission d Distribution System Live Oak I PI 137 IPRV Pipelines Contrib from Operations / Reserve Transfer New Debt Proceeds Vine I Union Main Replacement Contrib from Operations / Reserve Transfer New Debt Proceeds Harlan Lane Main Replacement New Debt Proceeds Bruce St Main Replacement New Debt Proceeds 6th Street - Plant 151 to Plant 40 Contrib from Operations / Reserve Transfer Existing Loan Proceeds New Debt Proceeds AMR Meter Replacement Program Contrib from Operations / Reserve Transfer Free replacement of defective meters by vendor saving current costs Eastwood Farms - Assessment District Owner Assessments Page 16 East Valley Water District Fiscal 2009 -10 Mid -Year Budget Review _ Collection System ConeJo Sewer Maln Replacement Contrib from Operations / Reserve Transfer New Debt Proceeds Sewer System Management Plan Contrib from Operations / Reserve Transfer Sewer Main Lining Contrib from Operations Miscellaneous Projects - (Paid from Operations) City Utility Relocations Contrib from Operations / Reserve Transfer Annual CIP Expenditures Recap By Funding Source "op ose93 'A'dopted dievisions �i'�2evised :1bBudget �ncrI6,c q;ll$udgeY 21,821 55,000 X5000 900,000 ?= 000 11,462 70.000 70.007 200,000 (200,000) 55,000 900,000 70,000 31,597 100.000 '75000 (75,000) 100,000 1.241,194 9,201,000 6.748,500 9,211,000 462,500 ContnbuLOn From Operating Budget ',596,500 (55,000) 1,541,500 Existing Debt Proceeds 100.000 517,500 617,500 New Debt Proceeds E992,C00 - 6,992,000 Owner Assessments 60.000 - 60,000 61748,500 462,500 9,211,000 Page 16 Fiscal 2009 -10 Mid -Year Budget Review Collection System Conejo Sewer Main Replacement Contrib from Operations / Reserve Transfer New Debt Proceeds Sewer System Management Plan Contrib from Operations / Reserve Transfer Sewer Main Lining Contrib from Operations Miscellaneous Projects - (Paid from Operations) City Utility Relocations Contrib from Operations / Reserve Transfer Narativc IIHIC nation` `,.-fit. Projects defamed to fund increases in other projects Cost to move service lines For City of Highland street projects not as much as anticipated Page 17 East Valley Water District Fiscal 2009 -10 Mid -Year Budget Review 2009 -10 Wr To Date . DUES AND SUBSCRIPTIONS: Vzoposed'� Revisions !Revised ;An c 4Decr) i$udget AGWA 16,485 18,485 18,000 500 18,500 ASSOCIATION OF S.B. CO. SP. DIST. 275 275 300 300 AWWA 1,992 3.310 3,200 3,200 AW WARF SUBSCRIPTIONS 15,921 15,921 16,000 16,000 CALIF. MUNI UTILITIES ASSOCIATION 3,467 3,467 3,500 31500 CALIFORNIA UTILITIES EMERGENCY 500 500 500 500 CaIWARN 500 500 500 CSDA 4,088 40E6 4,000 4,000 FOUNDATION FOR CROSS CONNECTION 1,000 1 O[0 1.000 11000 GOVERNMENT FINANCE OFFICERS ASSOCIATION 160 180 300 300 HIGHLAND CHAMBER OF COMMERCE 2,500 3,00 3.000 3,000 IDS HOLDING (SNAP -ON I ON LINE REPAIR MANUAL) 1,500 1,500 1,500 1,500 INLAND COUNTIES WATER ASSOC. 500 500 500 LAFCO 10,000 10,000 10,000 10,000 MISCELLANEOUS 1,425 4,000 4,000 4,000 FIRST AMERICAN REAL ESTATE 1,575 4,000 4,000 4,000 S,B. CHAMBER OF COMMERCE 300 300 300 SOUTHERN CALIFORNIA WATER COMMITTEE 850 850 750 750 TRW - CREDIT REPORTING 467 1,000 1,000 1,000 UNDER GROUND SERVICE ALERT 726 1,500 2,000 (500) 1,500 UPPER SANTA ANA 100 100 100 USGS 7,500 7 500 7,50D 7,500 WATER EDUCATION FOUNDATION 3,500 3 500 3,500 3,500 WATER ENVIRONMENT FEDERATION 35C 350 350 WATER RESOURCES INSTITUTE (CAL STATE, 1509C 15,000 15,000 WATERTRAX 12,988 12.986 16,000 (3,000) 13,000 WESTCAS 1,150 11150 2,200 (750) 1,450 XC - 2 BACKFLOW 1,840 1.840 2,000 2,000 TOTAL DUES AND SUBSCRIPTIONS 117,250 121,000 (3,750) 116.784 91,909 Page 18 t iscai zuU9 -1u mla -rear Budget Review DUES AND SUBSCRIPTIONS: ACWA ASSOCIATION OF S.B. CO. SP. DIST. AWWA AW WARF SUBSCRIPTIONS CALIF. MUNI UTILITIES ASSOCIATION CALIFORNIA UTILITIES EMERGENCY CALIFORNIA MUTUAL AID GROUP MEMBERSHIP CSDA FOUNDATION FOR CROSS CONNECTION GOVERNMENT FINANCE OFFICERS ASSOCIATION HIGHLAND CHAMBER OF COMMERCE IDS HOLDING (SNAP -ON / ON LINE REPAIR MANUAL) INLAND COUNTIES WATER ASSOC. LAFCO MISCELLANEOUS FIRST AMERICAN REAL ESTATE S.B. CHAMBER OF COMMERCE SOUTHERN CALIFORNIA WATER COMMITTEE TRW - CREDIT REPORTING UNDER GROUND SERVICE ALERT UPPER SANTA ANA UNITED STATES GEOLOGICAL SERVICE WATER EDUCATION FOUNDATION WATER ENVIRONMENT FEDERATION WATER RESOURCES INSTITUTE (CAL STATE) WATER TRAX W ESTCAS XC - 2 BACKFLOW REVISED SCHEDULE 3 Reason for Revision Page 19 East Valley Water District Fiscal 2009 -10 Mid -Year Budget Review j '2009 -70 - P,roposetl 2009 -50 Projected .Adopted g '42evisinns Vevised '�ppate 4tctL -1 :;+ dget Ancr(Decr) $udget CONTRACTUAL SERVICES SECURITY 103.345 205,000 . D5.0CC 205,000 GENERAL ENGINEERING 15,000 20.00 (15,000) 15,000 COMPUTER PROGRAMMER 13,100 20,000 20,000 20.000 LEGAL FEES 33.906 60,000 (0.000 60,000 AUDIT /ACCOUNTING 35,230 39,000 'o 000 (1,000) 39,000 PUBLIC RELATIONS 34,850 65,OOD (5000 65,000 TRUSTEE FEES 9,283 15,000 15000 15,000 FEDERAL REPRESENTATION 30,000 60,000 (.5.000 (5,000) 60,000 STATE REPRESENTATION 36,000 72,000 "'5.000 (3,000) 72.000 SAFETY CONSULTANTS 2,210 5,000 5.000 5,000 WASH PLAN 5,000 5.000 5,000 WEBSITE MAINTENANCE 500 4,000 5,070 (1,000) 4,000 RATE STUDIES 1,825 70,000 70,030 70,000 ADMINISTRATIVE CONSULTANTS 9,000 37,500 37,500 37,500 MISCELLANEOUS 1.510 3,000 3000 3,000 TOTAL OUTSIDE SERVICES 675,500 675,500 663,000 12,500 310,759 Page 20 Fiscal 2009 -10 Mid -Year Budget Review CONTRACTUAL SERVICES SECURITY GENERAL ENGINEERING COMPUTER PROGRAMMER LEGALFEES AUDIT / ACCOUNTING PUBLIC RELATIONS TRUSTEE FEES FEDERAL REPRESENTATION -STATE REPR €SENTATION - — - -- SAFETYCONSULTANTS WASH PLAN WEBS ITE MAINTENANCE RATE STUDIES ADMINISTRATIVE CONSULTANT MISCELLANEOUS REVISED SCHEDULE 4 Reason9orRevision Page 21 COMMISSIONERS PAUL BIANE Board of Supervisors KIMBERLY COX Special District JAMES V. CURATALO Special District LARRY McCALLON City Member BRAD MITZELFELT, Vice Chair Board of Supervisors MARK NUAIMI, Chair City Member RICHARD P. PEARSON Public Member ALTERNATES JIM BAGLEY Public Member NEIL DERRY Board of Supervisors ROBERT W. SMITH Special District DIANE WILLIAMS City Member STAFF KATHLEEN ROLUNGS- McDONALD Executive Officer SAMUEL MARTINEZ Senior LAFCO Analyst MICHAEL TUERPE LAFCO Analyst Vacant Clerk to the Commission LOCAL AGENCY FORMATION COMMISSION 215 North "O "Street, Suite 204 • San Bernardino, CA 92415 -0490 (909) 383 -9900 • Fax (909) 383 -9901 E -mail: lafco @lafco.sbcounty.gov • www.sbciafco.org Established by the State of California to serve the Citizens, Cities, Special Districts and the County of San Bernardino March 2, 2010 RECEIVED MAR . 5 2010 TO: INDEPENDENT SPECIAL DISTRICTS IN SAN 'f Valley Water DIlM BERNARDINO COUNTY The staff of the Local Agency Formation Commission (LAFCO) conducted a mailed ballot for a vote on an alternative apportionment formula for Special Districts for Fiscal Year 2010 -11 and thereafter. Balloting closed at 5:00 p.m. on March 1. There was a quorum of Special Districts with the receipt of 41 ballots, exceeding the minimum 26 ballots required. The results of the balloting are as follows (a copy of the spreadsheet is attached for your information): Support for the Alternative Formula presented was submitted by 37 Special Districts representing 1,910,932 population as determined by registered voter count (75.9% of District total population) — exceeds 50% requirement for change. Opposition to the Formula was submitted from 4 districts representing 251,103 population as determined by registered voter count (9.98% of District total population). One district submitted a statement that it was choosing not to vote in the process. The alternative formula will be implemented for the upcoming fiscal year and will remain in effect until a future election for change. On behalf of LAFCO and its Special Districts representatives, I would like to thank you for your participation in this process. ANGELA M. SCHELL Deputy Clerk tothe Commission Sincere REBECCA LOWERY Deputy Clerk to the Commission LEGAL COUNSEL KA HLEEN ROLLINGS- MCDONALD CLARK H, ALSOP Executive Officer Yucaipa Valley Water District UP, 12770 Second Street P. 0. Boa 730 • Yucaipa, California 92399 -0730 (909) 797 -5117 Fax: (909) 797 -6381 • www.yvwd.det.ca.us March 1, 2010 Kathleen Rollings- McDonald, Executive Officer Hand Delivered Local Agency Formation Commission 215 North D Street, Suite 204 San Bernardino, California 92415 -0490 Subject: Delivery of Ballot for the Alternative Apportionment Formula and a Proposed Revised Methodology Dear Ms. Rollings- McDonald: Please find attached an original copy of the ballot cast by the Yucaipa Valley Water District in opposition to the four tiers as proposed for fiscal year 2010 -2011. The District's opposition is based on the fact that it appears that over 70% (37 of 51 agencies = 72.5 %) of the special districts in San Bernardino County will pay more than 0.1% of their total revenues to fund LAFCO. This significantly impacts the smaller special districts with limited funding as illustrated on the attached chart. The Yucaipa Valley Water District staff has prepared two alternatives which are attached to this letter. These suggested revisions, as compared to the proposed LAFCO tier tax; suggest that a more equitable allocation should be considered by the special district representatives of the Local Agency Formation Commission. In both alternatives, all agencies equally share the burden of the Local Agency Formation tax which would range from 0.06% to 0.07% of total revenues, depending on whether an exemption is provided for the hospital districts. I would appreciate your consideration and a subsequent vote of the attached suggested apportionment formula based on a more equitable allocation of LAFCO costs for all special districts based on their total revenues. Should you have any questions, please contact me directly at (909) 797 - 5119x2. rely, oseph B. Zoba General Manager cc: Special District Managers Directors and Officers IAN CUTHBERTSON BRUCE GRANLUND JAY HOCH LONNI GRANLUND HANK WOCHHOLZ JOSEPH B. ZOBA Division 1 Division 2 Division 3 Division 4 Division 5 General Manager and Secretary BALLOT ALTERNATIVE FUNDING FORMULA FOR THE INDEPENDENT SPECIAL DISTRICTS' SHARE OF LAFCO COSTS FOR FISCAL YEAR 2010 -11 AND THEREAFTER The Yucaipa Valley Water District _ (Name of District) has reviewed and considered the proposed modification in funding formula for the independent districts' share of the LAFCO cost for Fiscal Year 2010 -11 and thereafter, and hereby casts its vote as indicated below. In order for the proposed modification to be successful it must receive affirmative votes from 26 or more independent special districts, which represent a majority of the population within the County. If the change is successful it will remain in effect unless superseded by a different alternative selected by the districts at a future election. In the event there is no quorum reached or support from a majority of the districts representing a majority of the population is not reached, then no change shall be made for the apportionment formula. Approve the Proposed Modified Formula -- Four Tiers with Caps YES NO x I, .Tay Both , do hereby certify that at its regularly (Name of President or Designee of District) scheduled meeting of February 17, 2010 , the Board of Directors voted to select the alternative marked above by the following vote: AYES: Directors, Jay Bogh, Bruce Granlund, tan Cuthbertson, Lonni Granlund and Hank Wochholz NOES: None ABSENT: None ABSTAIN: None Tiered Formula - LAFCO Tax Impact per Agency J Apple Valley Fire Protection Apple Valley Foothill County Water Apple Valley Heights County Water Arrowbear Park County Water Baker Community Services Barstow Cemetery Barstow Fire Protection Barstow Heights Community Services Bear Valley Community Hospital Big Bear Airport Big Bear Community Services Big Bear Municipal Water Big River Community Services Bighorn Desert View Water Agency Chino Basin Water Conservation Chino Valley Independent Fire Crest Forest Fire Protection Crestline Lake Arrowhead Water Crestline Village Water Cucamonga County Water Daggett Community Services East Valley Water Helendale Community Services Hesperia Recreation and Park Hi -Desert County Water Hi- Desert Memorial Hospital Inland Empire Resource Conservation Inland Empire Utilities Agency Joshua Basin Water Juniper - Rivera County Water Lake Arrowhead Community Services Mariana Ranchos County Water Mojave Desert Resource Conservation Mojave Water Agency Monte Vista Water Morongo Valley Community Services Newberry Community Services Phelan Pinon Hills Community Services Rim of the World Recreatlon and Park Running Springs Water San Bernardino Mountains Community Hospital San Bernardino Valley Municipal Water San Bernardino Valley Water Conservation Thunderbird County Water Twentynine Palms Cemetery Twentynine Palms County Water West Valley Vector Control West Valley Water Yermo Community Services Yucaipa Valley Water Yucca Valley Airport 0.00% 0.05% 0.101% 0.15% 0.20% i I owttGcaacv 94tuuauR Nfw tax for *ll spit 1�7afa! uouruuuun OF lOf l Msi ricts Revatwas. 1.4% 0.15% 0.15% 0.15% 0.15% 0.15% 0.15% 0.15% 0.15% 0.15% 0.15% 0.15% 0.15% 14% 0.15% 0.15% 0.15% 0. 0.01% 0.08% 0.11% 0.08 0.11% 0 5% 0.49% 0.13 09% 0.00% 0. 4 0.15% 0.15% 0.15% 0.15% 0.15% 0.15% 0.06% 0.13 1120.07% 0.18`. 0.15% 0.15% 0.15% 0.17% 0.15% .15% 0 0.15% % 0.10% 0.00% 0.05% 0.101% 0.15% 0.20% Alternative A - Equal Revenue Allocation PROPOSED LIFE Tota4Apnq District Name Reve eastFY06 -07 Yuca Valley Airport 523,25; Yermo Community Services 552,891 Barstow Heights Community Services $62,773 Mojave Desert Resource Conservation $75,950 Apple Valley Foothill County Water $128,836 Twentyrime Palms Cemetery $164,124 Thunderbird County Weer $180,723 Big River Community Services $180,793 Daggett Community Services $203,591 N ewberry Community Services $204,115 Apple Valley Heights County Water $253,726 Juniper-Rivera County Water $302,556 Maria na Ranchos County Water $429,749 Barstow Cemetery $435,663 Morongo Valley Community Services $444,235 Baker Community Services $586,739 Rim of the World Recreation and Park $889,032 Inland Empire Resource Conservation $1,262,026 Bighorn Desert Vmw Water Agency $1,325,709 Arrowbear Park County Water $1,385,339 Chino Basin Water Conservation $1,993,775 West Valley Vector Control $2,295,663 San Bernardino Valley Water Conservation $2,394,208 Big Bear Airport $2,523,657 Helendale Community Services 52,887,646 Barstow Fire Protection $3,173,852 Crestline Village Water $3,456,254 Big Bear Municipal Water $4,378,679 Crest Forest Fire Protection $4,410,374 Joshua Basin Water $5,065,192 Running Springs Water $5,530,887 Twentymine Palms County Water $5,741,856 Crestime lake Arrowhead Water $6,593,616 Apple Valley Fire Protection $7,147,097 Hesperia Recreation and Park $7,645,051 Phelan Pimm Hills Community Services $7,681,841 Hi-Desert County Water $10,902,639 Big Bear Community Services $13,176,338 Monte Vista Water $14,810,050 Lake Arrowhead Community Services $15,476,303 Bear Valley Community Hospital $14,537,717 San Bernardino Mountains Community Hospital $17,735,151 West Valley Water $18,429,109 Yucaipa Valley Water $20,615,294 East Vail" Water $22,686,179 Chino Valley Independent Fire 525,644,083 Mojave Water Agency $44,808,923 Hi -Desert Memorial Hospital $50,187,212 Cucamonga County Water $62,861,847 San Bernardino Valley Municipal Water 565,583,666 Inland Empire Utilities Agency $78,050,812 $552,017,592 O ALTERNATNE TAX FORMULA Pen"idage of LAPCOPropmed Agency TcI Tu AOontion Revenues_ 534.25 015% $77.89 C 15% $92.44 aIs'S $11384 0.15% $189.72 C 15% $241.69 015% $266.13 03% $266.22 015% $299.81 0.15% $300.58 0.15% $373.64 0.15% $445.54 0.15% $632.85 CIS% $641.55 C.'.5% $654.18 0.15% $864.03 0.:5% $1,309.18 0._5% $1,85845 0.;5% $1,952.23 0.15% $2,04004 015% $2,936.02 0.15% $3,380.58 0.15% $3,525.70 015% $3,716.32 0.15% $4,252.33 O.iS% $4,673.80 0.15% $5,000.00 014% $5,000.00 O1:% $5,000.00 0.1"% $10,000.00 C.20A $10,00000 C18% $10,000.00 0.17% $1C,00000 0.15% $10,00000 0.14% $10,00000 C.13% $10,000.00 C.13% $10,00000 C.09% $10,000.00 COB% SMOOO 00 C.07% $10,000.00 006% $1,500.00 C.Ol% $1,500.00 C01% $1g0000D c05% $20,00001) am% $20,000.00 0.09% $20,00000 O.C8% $20,000.00 0.04% $1,500.00 C00% $30,000.00 O.C5% $30,00000 005% $30,000.00 C.04% 0".637.01 The columns below represent a flat taxation system for all special districts in San Bernardino County. This formula has not teen proposed by LAFCO and is therefore not Fart Of their current proposal aY4aroe few 111,11 00*o ld S1rggWAg YgM~G# saw iaLig11FR _ alf�weF111tk1 0000A RON% poem #oN"/g $14.39 0.06% ($19.86) $32.72 0.06% (545.17) $38.84 0.06% ($53.60) $46.99 0.06% ($64.85) $79.71 0.06% ($110.01( $101.55 0.06% ($140.14) $111.82 0.06% ($154.31) $111.86 0.06% ($154.36) $125.97 0.06% ($173.84) $126.29 0.06% ($174.29) $i56.98 0.06% ($216.66) $187.20 0.06% (5258.34) $265.89 0.06% (5366.96) $269.55 0.06% (5372.00) $274.86 0.06% (5379.32) $363.03 0.06% ($501.00) $550.06 0.06% ($759.12) $780.84 0.06% ($1,077.61) 582014 0.06% (51,131.99) $857.13 0.06% $1,233.59 0.06% ($1,702.43) $1,420.37 0.06% ($1,960.21) $1,481.34 0.06% ($2,044.36) $1,561.43 0.06% ($2,154.89) $1,786.64 0.06% ($2,465.69) $1,963.72 0.06% ($2,710.08) $2,138.45 0.06% ($2,861.55) $2,709.17 0.06% ($2,290.83) $2,728.78 0.06% ($2,271.22) $3,133.93 0.06% ($6,866.07) $3,422.06 0.06% (56,57294) $3,552.59 0.06% ($6/147.41) $4,079.59 0.06% ($5,920.41) $4,422.04 0.06% ($5,577.96) $4,730.13 0.06% ($5,269.87) 54,752.90 0.06% ($5,247.10) $6,745.66 0.06% ($3,254.34) $8,152.44 C.06% ($1,847.56) $9,163.25 0.06% ($836.75) $9,575.47 0.06% (5424.53) $8,99475 0.06% $7,494.75 $10,973.06 0.06% $9,473.06 $11,40243 0.06% $1,402.43 $12,755.06 0.06% ($7,244.94) 514,03636 0.06% ($5,963.64) $15,866.96 0.06% ($4,133.04) $27,724.10 0.06% $7,724.10 $31,051.75 0.06% $29,551.75 $38,893 78 0.06% $8,893.78 $4,577.82 0.06% $10,577.82 $48,29147 0.06% $18,291.47 5344,637.01 Alternative 8 - Hospital Funding Exemption PROPOSED u! TOW Alleav, Natriet Name Revearr"fY0607 Yucca VaRay Airport $23,251 Yrmo Community Services $52,891 Barstow Heights Community Services $62,773 Mojave Desert Resource Conservation $75,950 Apple Valley Foothill County Water $128,836 Twentynine Palms Cemetery $164,124 Thunderbird County Water $180,723 Big River Community Services $180,793 Daggett Community Services $203,591 Newberry Community Services $204,115 Apple Valley Heights County Water $253,726 JUnIpe,-Riyera County Water $302,556 Mariana Rarlchrss County Water $429,749 Barstow Cemetery $435,663 Morongo Valley Community Services $444,235 Baker CmmmunBy Services $586,739 Rim of the World Reoeation and Park $889,032 Inland Empire Resoume Conservation $1,262,026 Bi ghom Desert View Water Agency $1,325,709 Amowbaar Park County Water $1,385,339 Chino Basin Water Conservation $1,993,775 Wert Valley Vettar Control $2,295,663 San Bernardino Valley Water Conservation $2,394,208 Big Bear Airport $2,523,657 Helendale Community Services $2,887,646 Barstow fire Protection $3,173,852 Crestline Village Water $3,456,254 Big Bear Municipal Water $4,378,679 Crest Forest Fire Prmettion $4,110,374 Joshua Basin Water $5,065,192 Running Springs Witter $5,530,887 Tw.mymma Palm, County Water $5,741,856 Crestline lake Arrowhead Water $6,593,616 Apple Valley Fire Protecim $7,147,097 Hesperia Recre niam and Park $7,645,051 Phelan Pinon Hills Community Services $7,681,841 Hi -Desert County Water $10,902,639 Big gear Community Services $13,176,338 Monte Vista Water $14,810,050 Lake Arrowhead Community Services $15,476,303 Bear Valley Community Hospital $14,537,717 San Bernardino Mountains Community Hospital $17,735,151 Wert Valley Water $18,429,109 Yucaipa Valley Water $20,615,294 East Valley Water $22,686,179 Chino Valley Independent Fire $25,64.1,883 Mopve Water A,enry $44,808,923 Hi -Desert Memorial Hospital $50,187,212 Cucamonga County Water $62,861,847 San Berman itm Valley Municipal Water $65,583,666 Inland Empire Utilities Agency $76,050,812 SSS7,017,592 Rbenue Er2udksg Hospital, $474,597,512 Proposed SO IAFCO"at $344,637 DO ALTERNATIVE' uR091,600tad TuAtootar, $34.25 $77.89 $92.44 $111.84 $189.72 $241.69 $266.13 $266.22 $299.81 $300.58 $373.64 $445.54 $632.85 $641.55 $654.18 $864.03 $1,309.18 $1,858.45 $1,952.23 $2,040.04 $2,936.02 $3,380.58 $3,525.70 $3,716.32 $4,252.33 $4,67360 $5,000.00 $5,000.00 $5,000.00 $10,00000 $10,00000 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $1,500.00 $1,500.01) $10,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $1,500.00 $30,00000 $30,000.00 $30,000.00 $344,637.01 The columns below represent a flat taxation system for all special districts In San Bernardino County. This formula has nos been proposed by IAFCO and is therefore not part of their current proposal. c FORMUu variffillulk ur"AI. amRtw f." "W Percemye e7 441 TOO 001428u pot kAPCO Avirso2 Total j E� •ggngy7eul AR"mwvs Aeeenws f61F6tAa Aa9ewe "'A" O" 0.15% $16.52 0.0]% ($17.73) 0.15% $37.58 0.07% ($40.31) 0.15% $44.60 0.07% ($47.84) 0.15% $53.96 0.07% ($57.88) 0.15% $91.53 0.07% ($98.19) 0.15% $116.60 0.07% 6125.09) 0.15% $128.39 007% ($137.74) 0.15% $128.44 0.07% ($137.76) 0.15% $144.64 0.07% ($155.17) 0.15% $145.01 0.07% ($155.57) 0.15% $180.25 0.07% ($193.39) 0.15% $214.94 0.07% ($230.60) 0.15% $305.30 0.07% )$327.55) 0.15% $309.51 0.07% ($332.04) 0.15% $315.60 0.07% ($338.58) 0.15% $416.83 0.07% ($447.20) 0.15% $631.59 0.07% 1$6]7.59) 0.15% $896.57 0.07% 1$961.88) 0.15% $941.82 0.07% ($1,010.41) 0.15% $984.18 0.07% ($1,055.86) 0.15% $1,416.43 0.07% ($11519.59) 015% $1,630.89 0.07% ($1,749.69) 0.15% $1,700.90 007% ($1,82460) 0.15% $1,792.87 0.07% ($1,923.45) 0.15% $2,051.45 0.07% ($2,200.88) 0.15% $2,254.78 0.07% ($2,419.02) 0.14% $2,455.41 0.07% ($2,544.59) 0.11% $3,110.72 007% ($1,88928) 0.11% $3,133.24 0.07% f$I,B66 .76) 0.20% $3,598.43 0.07% ($6,401.57) 0.18% $3,929.27 0.07% ($6,070.73) 0.17% $4,079.15 0.07% ($5,920.85) 0.15% $4,684.26 0.07% ($5,315.74) 0.14% $5,077.47 0.07% ($4,922.53) 0.13% $5,431.23 0.07% ($4,568.77) 0.13% $5,457.36 0.07% ($4,542.64) 0.09% $7,745.50 0.07% ($2,254.50) 0.08% $9,360.79 0.07% ($639.21) 0.07% 510,521.41 007% $521.41 0.06% 510,99434 0.07% $994.74 0.01% H $2,500.00 0.02% $1,000.00 0.01% H $2,500.00 0.01% $1,000.00 0.05% 513,092.48 0.07% $3,092.48 0.10% $14,645.60 0.07% ($5,354A0) 11.09% $16,116.80 0.07% ($3,88320) 0.08% $18,218.74 0.07% ($1,781.26) 0.04% $31,833.33 007% $11,833.33 0.00% H $2,500.00 0.00% $1,000.00 005% $",658.56 0.07% $14,658.56 0.05% $46,592.20 0.07% $16,592.20 0.04% $55, "9.16 0.07% $25,449.16 $344,637.00 yO,�P�Eit OONSERVAr /0,V 07Sr'n - 4 OV4 NAME IS Oult M155vON March 12, 2010 SAN BERNARDINO VALLEY WATER CONSERVATION DIST 1630 West Redlands Boulevard, Suite A Redlands, CA 92373 -8032 (909) 793 -2503 Fax: (909) 793 -0188 Mr. Bob Martin East Valley Water District P.O. Box 3427 San Bernardino, CA 92413 Dear Mr. Martin, Estabbshed 1932 P.O. Box 1839 Redlands, CA 92373 -0581 �;ECE uEr�� MAR 1,? cuto East Valley Water District The San Bernardino Valley Water Conservation District (Conservation District) has completed its 2009 -2010 Engineering Investigation of the Bunker Hill Basin. This report is required in connection with the Board of Directors' consideration of a groundwater charge on groundwater production within the Conservation District's boundaries. Article 1, Section 75560 of the California Water Code, requires that a water conservation district that proposes to levy or continue a groundwater extraction fee "...shall annually cause to be made an engineering investigation and report upon groundwater conditions of the District." A copy of the Conservation District's 2009 -2010 report is available for review at the District's office at 1630 West Redlands Blvd., Suite A, Redlands, CA and a copy will be viewable online at the District's website at www.sbvwcd.dst.ca.us. You are being provided a copy of this notice because you are the owner or operator of a groundwater producing well in the District's jurisdictional boundaries. District staff is recommending to the District's Board of Directors to raise the groundwater rate of $2.18 per acre -foot for groundwater production for agricultural purposes to $2.51 per acre foot, and from $7.85 per acre -foot for groundwater production for non - agricultural purposes to $9.05 per acre -foot. These proposed rates will pertain to agricultural and non - agricultural groundwater production from July 1, 2010 -June 30, 2011. California Water Code 75594 dictates that the rate for non - agricultural groundwater production must be between three and five times the rate for agricultural use. The groundwater charge is not imposed on a property basis, but rather is a per acre -foot charge, which relates directly to the amount of groundwater produced from wells overlying the groundwater basin within the Conservation District's boundaries. Consequently, the ultimate amount of groundwater charge to be paid by each party subject to the charge cannot be precisely identified now, because it will depend directly upon the amount of groundwater production such party engages in during the applicable water year, here July 1, 2010 to June 30, 2011. The total revenue estimated to be collected from both agricultural and non - agricultural production for the 2009 -2010 water year is $816,611.00. The groundwater charge is to be collected on a semi- annual basis, based on production statements submitted by the individual groundwater producers. The purpose of the groundwater charge is to help fund the Conservation District's continuing groundwater replenishment services, including direct recharge. factlin development and maintenance, and compatibility of groundwater recharge with other land uses within the District. A public meeting and public hearing on the proposed groundwater charge will be held in the Conservation District's Board Room at 1630 West Redlands Blvd.. Suite A, Redlands, CA 92373. The date and time for the public meeting will be April 14, 2010, at 1:30 pm. The date and time of the public hearing will be held on April 28, 2010, at 1:30 pm. You are invited to attend the public meeting and public hearing, and may submit evidence concerning groundwater conditions, water supplies of the Conservation District, or any matter relating to the proposed groundwater charge. In addition, any part~ w shing to protest the groundwater charge, may mail a protest to the Conservation District's office, and/or present such protest at the public meeting or public hearing. Further inquiries regarding the report or the groundwater charge, or requests for further information, may be directed to Robert Neufeld at 1630 West Redlands Blvd., Suite A, Redlands, CA 92373, or by telephone at (909) 793 -2503. Robert Neufeld General Manager TOTALLY KIDS, INC. And The San Bernardino Area Chamber of Commerce Cordially Invite You To "Business After Hours" at Totally Kids Rehabilitation Hospital On Thursday, March 25th from 5:00 to 7:OOPM Bring your business card for a chance to win one of our exceptional raffle prizes Enjoy an evening of ♦ Networking ♦ Delicious Hors d'oeuvres ♦ Wine, Beer & Soft Drinks ♦ Raffle Prizes Totally Kids Rehabilitation Hospital 1720 Mountain View Ave. Loma Linda, CA 92354 Exit 10 Freeway at Mountain View Ave. North on Mountain View for 114 mile Left hand side of street Please call The Chamber at (909) 885 -7515 to RSVP A $5.00 cover charge will be collected by the Chamber of Commerce APRIL 22 -23, 2010 Hyatt Grand Champions Resort Go to www.SDBMI.com to enroll and to enter a drawing to win $250 towards any seminar or item from our bookstore! DON'T MISS THIS INCREDIBLE VALUE: Only $115 per night stay at the FOUR STAR HYATT GRAND CHAMPIONS RESORT In beautiful Indian Wells (Palm Springs Area) L LEZ -980Z6 VO 'RISIA 'L LEZ x09 'Od 6uouud 4sne aJnjgSUj;UGMUJOA09 IBM (11* pue jsuasw ie�laads aBalsnd's n plapuels paupsald APRIL 22 -23, 2010 Hyatt Grand Champions Resort Go to www.SDBMI.com to enroll and to enter a drawing to win $250 towards any seminar or item from our bookstore! DON'T MISS THIS INCREDIBLE VALUE: Only $115 per night stay at the FOUR STAR HYATT GRAND CHAMPIONS RESORT In beautiful Indian Wells (Palm Springs Area) INTRODUCING THE SPECIAL DISTRICT INSTITUTE'S ADVANCED STUDIES PROGRAM WHAT YOU WILL LEARN: For those who want a deeper, more personal and more professional level of understanding about local government and how it works. L Dynamic, interactive format -not just lectures F'- Designed for Board /Policy Makers, Senior Managers and professionals who want to enhance their knowledge of local government F Two intensive days, each devoted to in -depth study of topics —this year, Managing Boards and Staff, and Managing Money B. Board /Policy Maker Track, Senior Manager Track and Joint Track F Top speakers who bring real -world experience and knowledge of the topics JOIN CALIFORNIA'S BEST LOCAL GOVERNMENTS WHO SHOULD ATTEND: in-depth Advanced Studies is the fruit of K All those interested in effective local government 42 years of experience with training over a thousand local agencies, and is brought to IF Graduates of the Institute's Certificate in Special District Leadership you by the premier local government E Board members and managers with experience in local government training institution. Fr Professionals working with public agencies [ New Directors looking for in -depth training YOU WILL EXPERIENCE: WHAT YOU WILL RECEIVE * Two -day seminar covers one in -depth topic each day E Joint Track begins with informative talk by an expert speaker H Separate Board Track and Management Track sessions, Small groups working on case studies and challenging questions F Joint Session to share conclusions reached oy Board and Management Tracks E Carefully prepared curriculum that covers the latest and most critical topics for effective governance of local agencies L Sessions are divided to address the specific interests and needs of Board'Policy Makers and Senior Managers S Compreherstvr handbook that includes the materials covered in the seminar IF quality resort hotel setting with amenities that include continental breakfasts, refreshment breaks and full luncheons EXPERIENCED FACULTY, ALL PRACTICING EXPERTS IN THEIR FIELDS JAMES CERVANTES is a Managing Director with the Public Finance Group of Stone & Youngberg LLC. KEVIN DALE is Associate in the Fresno office of Atk,nson, Andelson, Loya, Ruud and Rome and practices labor, employment and public agency law. EILEEN GALLAGHER is a Managing Director, Public Finance, in the San Francisco Office of Stone & Youngberg LLC Eileen has assisted ­,, —A inral nnvarnmenta to finance oublic mfrastfucture Drolects. GLENN REITER s Prescient of Glenn M. Reiter & Associates, a financial consulting :inc advisory firm. He has 45 years experience with local governments as a General Manager, Chief Engineer, Director and corsu ant MICHAEL ZIZZI, CPA. is a Partner with Leaf & Cole whose specialties include. acceunnrc auoiung, tax consulting, financial statements and carrying out finonc.al analysis for local governments. 2010 ADVANCED STUDIES CURRICULUM MANAGING MONEY BOARD - MORNING Glenn M. Reiter Determining the Board's financial responsibilities vs. the management's • How much money does our agency realistically need? What are the real costs of our service? • Is the public getting value for their money? • Where can we obtain the necessary funds? • Strategic financial management • Developing and utilizing the Financial Master Plan BOARD - AFTERNOON Mike Zizzi Monitoring the agency's finances • Establishing minimum financial reporting • Getting input from: the Manager, the Accountant, Financial Consultant, Auditor Appropriate level of financial reporting Why, when and how to borrow • Managing debt - how much, risks, cost, benefits MANAGING BOARDS & STAFF BOARD - MORNING Mark Meyerhoff Establishing the Board's responsibilities vs. management's Setting agency values and standards Code of conduct for Board members Board Policy Establishing a meaningful relationship with your peers, manager, staff and the public Holding more effective Board meetings BOARD - AFTERNOON Irma Rodriguez Moisa How much involvement by the Board? • Dealing with employee grievances • Dealing with employee direct contacts • Understanding employee association rights • Litigation Working with the manager • Expectations and Goals • Performance evaluation of the General Manager 1HURSDAY, APRIL 22, 2010 • F:30 A.hh. MANAGEMENT - MORNING Jim Cervantes Staff's financial responsibilities vs. the Board's • Identify the key cost drivers: long -term capital replacement needs, daily cash needs, cash flows, etc. Developing a business model • Balancing financial needs: size of staff, amount of capital, equipment - how much do we need? How much money do we need? • Financing for the small agency MANAGEMENT - AFTERNOON Eileen Gallagher Financial planning, oversight and control • Setting up and using a job costing process, collecting the right information, keeping records, spotting trends, taking action • Developing a budget process that can be taken successfully to the Board • Making decisions about in -house vs. outsourcing FRIDAY, APRIL 23, 2010 • 8:30 A.M. MANAGEMENT - MORNING Laura Kalty Understanding the manager's relationship and responsibilities vs. the Board's • Setting values and standards of conduct, dress, punctuality, work ethics, performance evaluations for the staff Building an effective staff team • Recruiting, training the right people • Choosing the supervisory team • Rewards, discipline Internal communications: how much is needed, how to do it MANAGEMENT - AFTERNOON Kevin Dale Working with the supervisory team • Giving appropriate direction • Guiding and mentoring • Organizing staff for optimum results Employee Performance evaluations • Best methods • How to give it, track it, obtain benefits • Succession planning What is your management style? DETAILED CURRICULUM AVAILABLE ONLINE AT SDBMI.COM 5171 seminars are excellent in pioi�idinq Ifoard nmmbers "Ibis has been the best plumed governiuent N'ith the tools, ifgtllations and /nethods to he effir:ient, conMrtlre II 'e attended with ( sdollnattviiih effective and Pno ledgeable in their roles. " to bring back to the Irorkplace. " D, C., North County Fire Protection District J.S., Squaw Valley Public Utilities District ENROLLMENT INFORMATION: (A) ❑ $585 ADVANCED STUDIES SEMINAR (2 days) (B) $525 ADVANCED STUDIES SEMINAR (2 days) Special District Institute Certificate Holders (C) _ $100 GUEST MEAL PACKAGE FOR SEMINAR $25 00 EARLY REGISTRATION DISCOUNT for options A and B Including seminar only. (Must receive payment by April 1, 2010 ) SUBTOTAL OF REGISTRATION: $ SUBTRACT $25 (Early Registration) $ TOTAL REGISTRATION FEE: $ PLEASE FILL OUT COMPLETELY Name: Title: Agency' Mailing Address: City' State: Zip: Phone: Fax: E -mail: Website: r....,.. hi.... , SPECIAL NEEDS: r— Wheelchair Access ',�,� Visually Impaired ❑ Hearing Impaired Vegetarian Meals Other METHOD OF PAYMENT: Payable to: Special District Institute Check Enclosed for I_f Please Invoice POk ❑ Charge: ❑ Visa ❑ M/C (16 numbers - 3 number, L9ed in the signature area on track or credit earn) Billing Address for Card: State' Zip: Signature: Expiration Date. FOR OFFICIAL USE ONLY Date R'vtl Verify me Code t Dar tnv F Net Pam Ltr Senn DB F.na1 APRIL 22 - 23, 2010 HOTEL LODGING INFORMATION Hyatt Grand Champions Resort 44 -600 Indian Wells Lane Indian Wells, CA 92210 Reservation Telephone Numbers: 888/421 -1442 or 402/592 -6464 websile. https://resweb.passkey.com/go/20IOsdi The Hyatt Grand Champions Resort is located in the heart of Indian Wells, California, just south of Palm Springs. With tournament -level tennis courts and a 36 -hole double wolf course surrounding the hotel, it is one of the desert's premium destnation resorts. A special rate of $115 per room per day, single or double, has been negotiated for accommodations during the seminar, and for three days before and after the event Reservations must be made by April 1, 2010. Be sure to mention the Speaa� District Institute for this special discounted rate. (There are a limited number of rooms in our room block -please reserve early to ensure that there are rooms available). THE HOTEL'S RESORT SERVICE FEE HAS BEEN WAIVED FOR THIS EVENT. Included is complete access to the citness Center, scheduled exercise classes, golf cart storage and shuttle to the golf course, individual tennis playing times, bicycle usage, internet access, local and 800 calls, incoming faxes, in -room safes, hotel games like ping pong, and bocce ball. Discounted valet parking is $18 per night. SPECIAL NOTE: Please refer to the Special District Institute website'. SDBMI.com for complete information on reservations, cancellations and refunds. Call: 800 - 457 -0217, or 760 - 643 -1760, Fax: 760- 643 -1761 or email: spcdistint@aol.com. PROGRAM INFORMATION EACH PARTICIPANT RECEIVES Comprehensive Handbook, all class materials, continental breakfast, breaks and lunch during Seminar. Lodging and other meals are n ,)t Included. GUEST MEAL PACKAGE: A guest may join you for all meals. A separate guest meal package must be purchased CANCELLATIONS AND REFUNDS Written cancellation received on or before April 1, 2010 will receive a refund, less a $50 processing fee. Full payment is required if cancellation is received on or after April 2, 2010 - no refunds and no credits for a future event v,'dl be granted. However, substitutions may be made at any time. A $25 fee charged for checks returned for insufficient funds or for credit cards denied. SDI reserves the right to make changes in programs and speakers, or to cannel programs, when conditions beyond its control prevail. Every effc,� will be made to contact each enrollee if a program is cancelled. If a program is not held, SDI's liability is limited to the refund of the program fee only JAMAWAia Special District and Local Government Institute P.O. Box 2317, Vista, CA 92085-2317 PHONE: 8001457 -0237 • 7601643-1760 FAX: 760/6431761 www.sdbmi.com • spcdistint @aol.com