HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/22/2009Approved October 13. 2 009
EAST VALLEY WATER DISTRICT SEPTEMBER 22, 2009
REGULAR BOARD MEETING
MINUTES
President Wilson called the meeting to order at 3:00 p.m. Mr. Kennedy led the flag salute.
PRESENT: Directors Levesque, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Justine Hendricksen,
Administrative Manager
LEGAL COUNSF_L: Steve Kennedy
GUEST(s): Jo McAndrews (Me Andrews & Boyd), Charles Roberts (Highland
Community News), Doug Dubois, Michael Perez, Mark Vargas
(Mission Infrastructure), Dennis Grimes, Mr. Huseyni (DOSE)
APPROVAL OF AGENDA
M /S /C (St lrgeon- Morales) that the September 22, 2009 agenda be approved as
submitted.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 3:01 p.m.
There being no w ,-itten or verbal comments, the public participation section was closed.
APPROVAL OF SEPTEMBER 8, 2009 BOARD MEETING MINUTES
M /S /C (Sturgeon - Morales) that the September 8, 2009 Board Meeting Minutes be
approved as submitted.
APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR SEPTEMBER 14,
2009
M /S /C (Sturgeon - Morales) that the September 14, 2009 Special Board Meeting
minutes be approved as submitted.
Minutes: 09;22.'09 jph
DISBURSEMENTS
M /S /C (Surgeon - Morales) that General Fund Disbursements #221248 through
221422 distributed during the period of September 3, 2009 through September 16, 2009 in
the amount of $3_5,626.02 and Payroll Fund Disbursements for the period ended September
16, 2009 in the amounts of $275,816.87 and $5,187.19 totaling $616,630.08 be approved.
REVIEW AND APPROVAL OF GENERAL MANAGER'S EXPENSE REPORT
M /S /C (Sturgeon - Morales) that the General Manger's expense report be approved as
submitted.
PRESENTATION AND INTERVIEW OF THE ABSENT CANDIDATE DENNIS K.
GRIMES, E.A. TO FILL BOARD VACANCY
Mr. Grimes provided a short presentation to the Board. Following Mr. Grimes' presentation
the Board had a q °aestion and answer period.
DISCUSSION AND POSSIBLE ACTION REGARDING SELECTION OF
FINALISTS TO FILL BOARD VACANCY
M /S /C (Sturgeon - Levesque) that the Board expands the previous list of three finalists
to include Mr. Grimes as fourth finalist to fill the Board vacancy.
DISCUSSION REGARDING CORRESPONDENCE FROM DCSE
The General Manager stated that the District received a letter from DCSE regarding the
Districts GIS project. Information only.
RESOLUTION 2009.19 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT
POLICY FOR PUBLIC FUNDS
Mr. Tompkins reN iewed the memorandum and policy with the Board; that this review is an
annual requirement.
Director Morales requested clarification regarding a number of statements contained in the
policy and memorandum.
Director Sturgeon requested that the Board appoint an ad -hoc committee to review the policy
in more detail.
The Board President appointed an ad -hoc Investment Policy Committee (Morales and
Sturgeon) to review the policy. No action taken.
Minutes: 09.22/09
REVIEW AND i�CCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED
JULY 31, 2009
Mr. Tompkins reviewed the financial statements with the Board.
Director Morales asked a number of questions related to the financial statements.
Director LeVesgce would like to know the status of the AMR meter program.
The Board requested that page numbers be added to future reports.
M/S /C ( Morales- Sturgeon) that the financial statements for the period ended July 31,
2009 be accepted.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date; that the District is waiting
for the final permit from CDPH for Well 40; that he will be meeting with the head of the Los
Angeles District office of the Army Corps of Engineers to discuss the Seven Oaks Dam
Water Quality Study and the Water Conservation Study. Information only.
CONSULTANT REPORTS
No Reports at this time.
COMMITTEE REPORTS
a. Legislative (Standing) — Director Morales stated that the Governor has until October
11 `' to veto or sign bills; that the Delta bills have been scheduled. Director Morales
requested An update from the General Manager regarding his trip to Washington D.C.
The General Manager provided an update regarding his trip to Washington D.C.; that
he met with staff from Congressmen Lewis' office regarding the Seven Oaks Dam
issues, th<t he also met with the Army Corps of Engineers regarding federal issues.
The General Manager stated that he met with staff from Senator Feinstein's office
regarding emergency disaster planning and the USGS early warning system. The
General Manager also stated that he met with Congressmen Baca's staff regarding
Senate Bill 787.
b. Budget (Standing) Minutes for September 2. 2008 — The District is finalizing the rate
study agreement.
c. Public Ou,reach (Standing) — A meeting is scheduled for Thursday at 9:00 a.m.
d. Audit Conmittee — The audit field work should be completed by the end of the week.
3 Minutes: 09/22:09
e. Headquarters Committee (Ad -Hoc) — No report.
f. Policy Committee (Ad -Hoc) — No report.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon stated that he recently had lunch with Albert Hess and her husband Emory.
Director Sturgeon offered his appreciation to staff for all their hard work.
FACSIMILE TO THE DISTRICT FROM MIKE TRUJILLO REGARDING THE
CONTINUING CRISIS WITH CALIFORNIA'S WATER SUPPLY
WESTCAS 2009 FALL CONFERENCE "ABC'S SUSTAINABILITY OF WATER
AND WASTEWATER IN THE 21 CENTURY ", TUCSON, ARIZONA, OCTOBER
28- 30,2009
Ca 1111101 OIL"]
The Board enterei into Closed Session at 4:13 p.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the
agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The items listed on the agenda were discussed in closed session with the following actions
being taken:
With respect to item 418 — The Board authorized the Board President and General Manager
to execute the Third Amendment to the May 9, 2003, Gibson Group Stage 11 Site
Participation Agreement.
With respect to item # 19 — No action taken.
The meeting was adjourned at 5:08 p.m.
George E. Wilson, President
Robert E. Martin, Secretary
4 Minutes: 09/22'09