HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/10/2009Approved December 8. 200'
EAST VALLEY WATER DISTRICT NOVEMBER 10, 2009
REGULAR BOARD MEETING
MINUTES
President Wilson called the meeting to order at 3:00 p.m. Director LeVesque led the flag
salute.
PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer;
Brian Tompkins, Chief Financial Officer; Justine Hendricksen,
Administrative Manager
LEGAL COUNS EL: Steve Kennedy
GUEST(s): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland
Community News), Michael Perez, Tamara Summers, Cindy Calvert,
Aaron Hodgdon ( Hodgdon Group)
APPROVAL 01' AGENDA
M /S /C (Sturgeon - Malmberg) that the November 10, 2009 agenda be approved as
submitted.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 3:01 p.m.
The General Manager provided a brief update regarding the flushing at Well #40, the
bacteriological r- quirements, and the commissioning process for the Well.
Ms Calvert stated that she now understands the process that the District is required to do in
order to put a well into service, but would like to know if there is any way to capture the
water and provide it to Robertson's Ready Mix or if there is any other alternative that the
water could be u!:ed for.
There being no further written or verbal comments, the public participation section was
closed.
Minutes: 11/10 /09jph
APPROVAL OF OCTOBER 27, 2009 BOARD MEETING MINUTES
M /S /C (Malmberg- Sturgeon) that the October 27. 2009 Board Meeting Minutes be
approved as submitted.
DISBURSEMENTS
M/S /C (Malmberg - Sturgeon) that General Fund Di;bursements 4221696 through
221883 distributed during the period of October 28, 2009 Ihn)ugh November 4, 2009 in the
amount of $1,127.765.77 and Payroll Fund Disbursements 6or the period ended November 4,
2009, in the amounts of $47.868.35 totaling $1,175.634.12 be approved.
ACCEPT MINUTES FOR THE PUBLIC OUTREACH COMMITTEE MEETING ON
SEPTEMBER 24, 2009
Director Levesque would like to know if the ACWA publication would be linked to the
District's website or if the District would be sending the information to customers via the
U.S. Postal Service.
Director Malmberg stated that he did not see any articles it; the newspaper regarding the
flushing of Well 40; that in the future the District should consider a press release or article
that could be published in the newspaper to provide ans« ers and questions to possible
customer concerns regarding the flushing.
M/S /C (Sturgeon- LeVesque) that the September 24, 2009 Public Outreach Committee
meeting minutes accepted.
DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL FROM DR.
BILL MATHIS FOR CONSULTING SERVICES
The General Manager stated that the Ad -Hoc Committee met with Dr. Mathis: Dr. Mathis
discussed with the committee a number of opportunities available to develop a series of Best
Practices for East Valley Water District: that a number of other agencies have been
extremely satisfied with his work and the improvements the - v have seen in their own
agencies; that the committee recommends approving the proposal from Dr. Bill Mathis for
consulting services.
Director Malmberg stated that lie has not been through this IN pe of program:. that this item is
not in the current budget but the District could use funds reccis ed from a recent legal settle to
pay for the cost of the consulting services.
Director Sturgeon believes that Dr. Mathis' program would be eery beneficial to the District;
that the proposal was somewhat costlier than he anticipated.
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Vice President LeVesque concurs with Directors Sturgeon's comments.
Director Morales tvould like to know how often a General Manager's evaluation is done; that
Dr. Mathis' program could be an invaluable tool and very important for the District's
strategic program: that he is concerned with the cost of the program but the potential benefits
outweigh the costs; that he will support Dr. Mathis' proposal for consulting services.
M /S /C (LeVesque - Morales) to approve the proposal submitted by Dr. Bill Mathis for
consulting services.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED
SEPTEMBER 30, 2009
Mr. Tompkins reviewed the financial statements with the Board.
M/S /C (Sturgeon- LeVesque) that the financial statements for the period ended
September 30, 2009 be accepted.
DIRECTORS' PEES AND EXPENSES FOR OCTOBER 2009, were presented to the
Board for approval.
Director Malmberg stated that his expense report should be corrected to reflect six meetings
instead of seven.
M/S /C (LcVesque - Malmberg) that the Directors' fees and expenses for October 2009
be approved with noted correction by Director Malmberg.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date; that we are finalizing the
District tour set for November 17 that Bob Memory from RAMS passed away; that he will
be giving the oatl- of office to the three Directors after the meeting today. Information only.
CONSULTANT REPORTS
No reports at this time.
COMMITTEE REPORTS
a. Legislativ (Standing) — Director Morales stated that the Governors' water package
passed with 11 billion to overhaul the system; that we are awaiting the year -end report
from our l:gislative advocate.
b. Budget (Standing) — That a mid -year budget will be conducted sometime in January.
c. Public Outreach (Standing) — There is a meeting scheduled for November 23 rd .
d. Audit (Ad -Hoc) — The committee scheduled a meeting for Thursday, November 19`
at 8:30 a.rt.
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e. Headquarters (Ad -Hoc) — A number of meetings vgill be scheduled to discuss
alternative Headquarter sites.
f. Policy Committee (Ad -Hoc) — The policy that the committee reviewed will be on the
next agenda.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon apologized for the Public Outreach Committee not preparing a notice for
the flushing of Well 40.
Director LeVesque would like to know who is attending the WRI dinner on Saturday
evening.
Director Morales stated that it is unfortunate that there are no other alternatives for the
flushing at Well 40.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed. Information Only.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
MEMBERSHIP MEETING HOSTED BY MOJAVE MATER AGENCY, GREEN
TREE GOLF COURSE CLUBHOUSE, VICTORVILLE. NOVEMBER 16 rH , 2009
SAN BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER
HOURS ", (ALTA VISTA CREDIT UNION & GOODWILL SOUTHERN
CALIFORNIA) SAN BERNARDINO, NOVEMBER 19 "' 2009
HIGHLAND AREA CHAMBER OF COMMERCE "STATE OF THE COMMUNITY
LUNCHEON ", SAN MANUEL VILLAGE[HAMPTON INN & SUITES, HIGHLAND,
NOVEMBER 24 2009
LETTER TO THE DISTRICT FROM SDRMA REGARDING NOTICE OF
DIRECTOR VACANCY
ADJOURN
The meeting was adjourned at 3:59 p.m.
George E. Wilson, President
Robert E. Martin, Secretary
4 Minutes: 11/10/09 jph