HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/24/2009Approved December '22009
EAST VALLEY WATER DISTRICT November 24, 2009
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 3:00 p.m. by President Wilson. Mr. Kennedy led the
flag salute.
PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: Director: None
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Eileen Bateman,
Executive Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Aaron Hodgdon ( Hodgdon Group), Jay Zercher (RAMS), Noe
Rodriguez (RAMS) Charles Roberts (Highland Community
News), Mark Vargas (Mission Infrastructure)
PUBLIC COMMENTS
President Wilson declared the public participation section of the meeting open at 3:01 pm.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF AGENDA
President Wilson suggested for Item 99 to be moved up to Item #5 for discussion.
M /S /C (Malmberg - LeVesque) that the November 24, 2009 agenda be approved
with the amendment by President Wilson.
Vice President LeVesque stated that Item #6 is agendized solely for open discussion.
DISBURSEMENTS
M /S /C (Sturgeon - LeVesque) that the General Fund Disbursements 9221884
through #222058 which were distributed during the period of November 10, 2009
through November 18, 2009, in the amount of $420,941.39 and Payroll and Benefit
contributions for the period ended November 18, 2009 and included checks and direct
deposits, in the amount of $269,911.59 totaling $690,852.98 be approved.
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GENERAL MANAGER'S FEES AND EXPENSES
M /S /C (Sturgeon - LeVesque) that the General Manaser's fees and expenses be
approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICTS
AUDITED FINANCIAL STATEMENTS FOR 2008/2009
Mr. Zercher presented a detailed review of the Districts Audited Financial Statements for
2008/2009.
M /S /C (Malmberg- Morales) to approve the Districts Audited Financial
Statements for 2008/2009.
RESOLUTION 2009.22 —A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT ESTABLISHING POLICIES FOR
ITS COMPENSATION, REIMBURSEMENT, ETHICS AND SEXUAL
HARASSMENT TRAINING. AND INSURANCE COVERAGE
The General Manager stated that the policies are revic\�ed annually by an Ad -hoc
committee; that the recommended changes were reviewed b% 'egal counsel.
M/S (LeVesque - Sturgeon) to accept Resolution 2009._'2
Vice President LeVesque addressed his concerns with the policy; that Board Members
official duties should be compensable.
Director Sturgeon stated that Board members receive approval by the full Board to have a
meeting be compensable; that the policy is to keep the Board informed of all District
items.
Directors LeVesque /Sturgeon amended the motion as follo`��:
M/S (LeVesque - Sturgeon) to accept Resolution 2009 22 and delete section (e) in
paragraph 1.2.1.
President Wilson stated that the resolution is for ratification o+ compensation for service
Directors LeVesque /Sturgeon amended the motion as follo\k.s
M /S /C (LeVesque - Sturgeon) to approve Resolution 2 as submitted.
LETTER TO THE BOARD AND PRESENTATION FROM AARON HODGDON
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Mr. Hodgdon expressed his gratitude for being able to attend the District facilities tour;
that he has inicrest in the Districts Headquarters project; that he would like to help the
District; that 1 experience with developments leads him to believe that he can help cut
costs to the overall project.
Director Morales inquired about the projected saving of costs to the Headquarters project.
Information only.
RESOLUTION 2009.23 — A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT AUTHORIZING SALE OF
SURPLUS PROPERTY
M /S /C (LeVesque- Sturgeon) to accept Resolution 2009.23 as submitted.
DISCUSSION AND POSSIBLE ACTION REGARDING ACWA'S OFFICER
ELECTIONS AND THE DESIGNATED DELEGATE TO VOTE ON BEHALF OF
THE FAST VALLEY WATER DISTRICT
Director Malrriberg stated that he will be attending the ACWA Conference.
President Wilson stated that he will be attending the ACWA Conference.
M /S /C (LeVesque- Morales) to designate Director Malmberg to vote on behalf of
the East Valley Water District
DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES
FOR ZA'KEI: SALEEM AT 2266 BRADFORD AVE. #124, HIGHLAND
M /S /C (LeVesque- Sturgeon) to deny the claim for damages and refer to the
Districts' insu:•ance company
GENERAL MANAGER /STAFF REPORTS
The General Manager reported on the District's operations to date; that the disinfection of
Plant #40 is nearing completion; that the District will continue to flush the treatment
units; that the flooding caused by the flushing of the well is due to absence of storm
drains
CONSULTANT REPORTS
No report at th is time.
COMMITTEE REPORTS
a. Legislative (Standing)
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Director Morales stated that at the end of January the yearend report will
be forth coming
b. Budget (Standing)
No report at this time.
c. Public Outreach (Standing)
Director Sturgeon stated that the committee discussed the availability of
the Districts Phone and Website after a disaster: that the District's 2010
Calendar is under review
d. Audit (Ad -Hoc)
President Wilson stated that the need for the : yudit committee is no longer
necessary as the District's Audit is complete
e. Policy (Ad -Hoc)
No report at this time
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Malmberg stated that he attended the Highland Chamber of Commerce luncheon
Director Sturgeon expressed appreciation to staff for their efforts with the recent District
Tour
Director Morales expressed appreciation for staff efforts of the Districts' completed
Audit Report; that he wished the Board and staff a Happ} Thanksgiving
The Board took a break at 4:36 pm.
CLOSED SESSION
The Board entered into Closed Session at 4:40 p.m. as pro%:ded in the California Open
Meeting Law, Government Code Section 54945.9(a). to disc�.lss those items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 4:50 p.m. The items listed on the agenda were
discussed in closed session.
No reportable action.
ADJOURN
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The meeting 'vas adjourned at 4:52 p.m. until the next regularly scheduled Board
Meeting.
George Wilson, President
Robert E. Marlin, Secretary
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