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Home My WebLink AboutMinutes - EVWD Board of Directors - 12/08/2009Approved December 22 2009 EAST VALLEY WATER DISTRICT December 8, 2009 REGULAR BOARD MEETING MINUTES The meeting was called to order at 3:00 p.m. by President Wilson. Director Sturgeon led the flag salute PRESENT: Directors: Le Vesque, Malmberg, Sturgeon, Wilson ABSENT: Director: Morales STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Eileen Bateman, Executive Assistant; Cecilia Contreras, Administrative Office Specialist LEGAL COUNSEL: Steve Kennedy GUEST (S): Charles Roberts (Highland Community News), Jo McAndrews (McAndrews & Boyd), Aaron Hodgdon ( Hodgdon Group), Mark Vargas (Mission Infrastructure) PUBLIC COMMENTS President WiNon declared the public participation section of the meeting open at 3:01pm. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA M /S /C (Sturgeon - LeVesque) that the December 8, 2009 agenda be approved as submitted. ADJOURN TO EAST VALLEY PUBLIC FACILITIES CORPORATION MEETING AT 3:02 P.M. RECONVENE TO EAST VALLEY WATER DISTRICT'S REGULAR BOARD MEETING AT 3:06 P.M. APPROVAL OF BOARD MEETING MINUTES FOR NOVEMBER 10, 2009 M /S /C (Malmberg - LeVesque) that the Board meeting Minutes for November 10, 2009 be approved as submitted. I etb:12/08 /2009 DISBURSEMENTS M /S /C (Malmberg - LeVesque) that the General Fund Disbursements #222256 through 4222382 which were distributed during the period of November 16, 2009 through December 2, 2009, in the amount of $805,1, -1.5-! and Payroll and Benefit contributions for the period ended December 2. 2009 and included checks and direct deposits, in the amount of $316,918.00 and $6,197.07 totaling $1,128.250.51 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE AUTHORIZATION TO ENTER INTO THE GOOD AND SERVICES AGREEMENT AND GE WATER AND PROCESS TECHNOLOGIES FOR PLANT 134 UPGRADE AND EXPANSION PROJECT The General Manager stated that the District is currently in contract with GE Water and Process Technologies; that the 2 nd phase of the membrane f1tration contracts is to work on the manufacturing of the s. stem. M /S /C (LeVesque- Malmberg) to authorize the District to proceed with the next phase for the Plant 134 Upgrade and expansion project with GE Water and Process Technologies. BOARD REORGANIZATION President Wilson declared nominations open for Board Reorganization Director Sturgeon made a nomination slate for the following: President — George E. Wilson Vice President — Matt LeVesque General Manager — Robert Martin Chief Financial Officer — Brian Tompkins Board Secretary — Robert Martin Director Wilson requested that the Committee Assignment< for 2010 be on the next agenda for further review M /S /C (Sturgeon - Malmberg) that the ballot cast for President and Vice President be cast for George E. Wilson for President and Matt LeVesque Ror Vice President M /S /C (Sturgeon - Malmberg) that Robert Martin he re- appointed as General Manager and Brian Tompkins be re- appointed as Chief Finam ial Officer SETTING TIME AND PLACE FOR HOLDING MEETINGS President Wilson declared the time and place for holding rrgular meetings is open for discussion. 2 ob. 12/082009 M /S /C that the District's Regular Board Meeting be held at the District's Office located at 3654 E. Highland Avenue, Suite 12, Highland, California, on the second (2 nd ) and fourth (4 Tuesday of each month at 3:00 p.m. REQUEST TO ADDRESS THE BOARD FROM CHRIS EVANS (PACIFIC HERITAGE INC.) REGARDING THE HIGHLAND AND ARDEN DEVELOPMENT PROJECT The General Manager stated that Pacific Heritage, Inc. had made contact with him to discuss the water and sewer lines in the area of Highland Ave and Arden Avenue; that he and Ron met with the EDA (Economic Development Agency) to discuss removal and conveyance of easements; that EDA will address the Board when the agreement is complete DISCUSSION AND POSSIBLE ACTION REGARDING THE PROPOSED FIFTH AMENDMENT TO THE AGREEMENT TO DEVELOP AND ADOPT AN INSTUTUTIONAL CONTROLS GROUNDWATER MANAGEMENT PROGRAM M /S /C (Sturgeon - Malmberg) to approve the Fifth Amendment to the Agreement to Develop and Adopt an Institutional Controls Groundwater Management Program DISCUSSION AND POSSIBLE ACTION REGARDING THE IRS 2010 STANDARD MILEAGE RATES M /S /C (LeVesque - Malmberg) that the IRS standard mileage reimbursement rate of 50¢ for 2010 be accepted. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT BEING CLOSED ON JULY 5, 2010 AND DECEMBER 27, 2010 The General Manager stated that the District previously remained open for similar dates two years ago; that at that time customer service had a low turn out from customers; that the dates in question are in the current employees contract; that the employees contract is due for renewal and this can be discussed at that time. Director Sturgeon stated that the dates mentioned are not legal holidays; that he is thinking of the District's customers; that employees be given alternate dates for time off in lieu of July 5 and December 27, 2010. Vice President LeVesque inquired if the dates in question were in the employee contract. M/S (Sturgeon- LeVesque) that the District be open on July 5, 2010 and December 27, 2010. 3 etb: 12/08/2009 President Wilson suggested that no action be taken at this time; that the employee contract be reviewed during negotiations. Vice President LeVesque NNithdrew his second Director Malmberg stated that he would approve the Distric'. be closed for said dates if negotiated with the employees union. Directors Sturgeon and LeVesque revised their motion. M /S /C (Sturgeon- LeVesque) that the District be open with full staff on July 5 and December 27, 2010 and negotiate two floating hohda� s for employees during negotiations. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED OCTOBER 31, 2009 Mr. Tompkins gave a brief review of the financial statements for the period ended October 31, 2009; stated that a discrepancy was found regarding the payment from MWD for the Foothill Feeder Project. Director Sturgeon requested that the information regarding the payment from MWD be presented to the Board for approval when completed. DIRECTORS' FEES AND EXPENSES FOR NOVEMBER 2009 M /S /C (LeVesque - Sturgeon) to approve the Directors' Fees and Expenses for November 2009. GENERAL MANAGER /STAFF REPORTS The General Manager stated that Well 940 is online; that the annual employees awards banquet is this Saturday, December 12, 2009. CONSULTANT REPORTS Ms McAndrews stated that she attended the education went at the Environmental Learning Center; that Ms Etherton's exhibit was presented ver} well. Legal Counsel stated that the District received a settlement check in the recent litigation from James Jones Company. COMMITTEE REPORTS a. Legislative (Standing) 4 etb: 12/082009 President Wilson stated that he attended the ACWA Conference; that legislative matters were discussed at the ACWA conference b. Budget (Standing) President Wilson stated that the mid -year review will be in January 2010 c. Public Outreach (Standing) No Report at this time. d. Policy (Ad -Hoc) Mr. Martin stated that the committee is still reviewing the overall policies of the Board. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Malmberg stated that he attended the ACWA conference; that he completed his Ethics Training; that he is overwhelmed with information; that he has an understanding of the Delta Sinelt. The Board took a break at 4:10 pm. CLOSED SESSION The Board entered into Closed Session at 4:16 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 4:40 p.m. The items listed on the agenda were discussed in closed session. No reportable action. ADJOURN The meeting ,vas adjourned at 4:41 p.m. until the next regularly scheduled Board Meeting. George Wilson, President Robert E. Martin, Secretary 5 etb: 12/0812009