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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/22/2009Approved January 12. ?010 EAST VALLEY WATER DISTRICT BOARD MEETING MINUTES DECEMBER 22, 2009 President Wilson called the meeting to order at 3:00 p.m. Director Levesque led the flag salute. PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jay Stark (The Russell Company), Mike Russell (The Russell Company), Mark Vargas (Mission Infrastructure), Aaron Hodgdon PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M /S /C (LeVesque- Malmberg) that the December 22, 2009 agenda be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR NOVEMBER 24, 2009 M /S /C (LeVesque- Sturgeon) that the November 24, 2009 Board meeting minutes be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR DECEMBER 8, 2009 M /S /C (1-eVesque- Sturgeon) that the December 8, 2009 Board meeting minutes be approved as submitted. Minutes: 12/22/09 jph DISBURSEMENTS M /S /C (LeVesque - Sturgeon) that General Fund Dishursements 4222383 through 222575 distributed during the period of December 8, 2009 through December 16, 2009 in the amount of $300,946.94 and Payroll Fund Disbursements for the period ended December 16 2009 in the amounts of $244.328.78 totaling $545,275.72 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING "THE PROPOSED PHASE I FEASIBILITY ANALYSIS STUDY FOR THE DISTRICT'S HEADQUARTERS PROJECT PREPARED BY 'MISSION INFRASTRUCTURE AND THE RUSSELL COMPANY The General Manager stated that the report addresses mo options for the District's headquarters project. Mr. Russell provided an in depth objective analysis regarding the two subject properties; that the report compares each propem. including the scope of work. goals, option analysis, investment summary, economic analysis and a summary of findings at each location; that the objective of the report was to provide a custom real estate solution to best fit the needs of East Valley Water District. M /S /C (Levesque - Sturgeon) that the proposed phase I feasibility analysis study for the District's Headquarters Project prepared by Mission Infrastructure and the Russell Company be accepted. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2010 -2011 HOLIDAY SCHEDULE The General Manger stated that he needed to bring this item back to the Board for further review and to clarify a number of items. The General Manager stated that the District's holidays are mandated by the MOU and the District's Personnel Rules: and that these items are on a meet and confer basis. Director Sturgeon would like to clarify that the intent of the motion was to keep the offices open for customer payments and phone calls only. M /S /C (Sturgeon - LeVesque) that the previous motion at the December 8, 2009 Board meeting to have the District offices open on July 5. 2010 and December 27, 2010 be withdrawn. The Board has requested that this item be addressed when contract negotiations begin. DISCUSSION AND POSSIBLE ACTION REGARDING THE INLAND EMPIRE AGENCY 2010 LEGISLATIVE RECEPTION 2 Minutes: 12/22/09 jph M /S /C (Morales- Malmberg) that the District participate in the Inland Empire Agency 2010 Legislative Reception. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the District's operations to date; that he would like to schedule a mid -year budget review for January 28` at 2:00 p.m.; that at the last Board meeting the board approved a 6 -month ICSA agreement and that the goal is to provide a final agreement by m[d -year of 2010; that each agency meets about every two weeks to work on the concepts; that ground water modeling tools are a major concern; that the eight agencies would like to conduct an independent peer review process that truly is representative; that the approximate cost of the review is $75K — $100K; that each of the eight agencies would equally share in i.his cost. Ms Hendricksen provided information to the Board regarding CMUA's Capitol Day; that the San Bernardino '—ounty Fire Department — Hazardous Material Division completed their site evaluation and i lspection and that the District had no violations and /or fines. Information only. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS a) Legislative - (Standing) Director Morales stated that the District's State Advocate will provide a legislative report in January; that the District took a number of positions this year and that the committee would like to expand the platforms and coordinated strategies and enhance the Legislative program each session. b) Public Outreach - (Standing) President Wilson stated that the committee had met and discussed a number of items including the District's phone system. President Wilson would like to relinquish his position on the Public Outreach Committee. Director LeVesqui; was appointed to replace President Wilson. c) Policy (Ad -Hoc) — No report at this time. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Malmbc rg stated that he is proud to be an American. Director Sturgeo 1 offered his appreciation to staff for everything they do. Director LeVesq to wished everyone a Merry Christmas and is looking forward to 2010. Director Morales wished everyone a safe and Happy Holiday. President Wilson would like a Board Meeting to review the Brown Act. He also wished everyone a Merr :✓ Christmas. 3 Minutes: 12/22/09 jph LETTER TO THE DISTRICT FROM WILLIAMS HOMES REGARDING WATER AND SEWER CONNECTION FEES The board took a break at 4:16 p.m. The Board returned to session at 4:23 p.m. The Board entered into closed session at 4:23 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the agenda. ADJOURN TO REGULAR SESSION ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 4:47 p.m. The items listed on the agenda were discussed in closed session with no action being taken. ADJOURN The meeting was adjourned at 4:48 p.m. George E. Filson, Board President Robert E. Martin, Secretary 4 Minutes: 1222/09 jph