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Home My WebLink AboutMinutes - EVWD Board of Directors - 01/12/2010Approved January 26, 2010 EAST VALLEY WATER DISTRICT JANUARY 12, 2010 REGULAR BOARD MEETING MINUTES President Wilscn called the meeting to order at 3:00 p.m. Director Sturgeon led the flag salute. PRESENT: Directors: Le Vesque, Malmberg, Sturgeon, Wilson ABSENT: Directors: Morales STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Gary Sturdivan, Safety & Regulatory Director; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Cindy Roddick- Calvert, Jay Stark (The Russell Company), Mark Vargas (Mission Infrastructure), Mike Russell (The Russell Company), Mabeile Nazikoglu (East Woods Farms Mutual Water Company) PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:01 p.m. Ms Roddick-Ce.lvert would like to know if the Board is interested in sponsoring a baking contest at the C .ty of Highland's Harvest Festival. The Board req tested that this item be added to the next Public Outreach Committee meeting for rev ew. There being no written or verbal comments, the public participation section was closed. Director Morales arrived at 3:04 p.m. APPROVAL OF AGENDA M/S /C (Sturgeon- LeVesque) that the January 12, 2010 agenda be approved as submitted. Minutes: 01 / 12/10 jph APPROVAL OF SPECIAL MEETING MINUTES FOR DECEMBER 18, 2009 M/S /C (LeVesque - Malmberg) that the Special Meeting Minutes for December 18, 2009 be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR DECEMBER 22, 2009 M/S /C (LeVesque - Malmberg) that the Board meeting minutes for December 22, 2009 be approved as submitted. DISBURSEMENTS M/S /C (LeVesque - Malmberg) that General Fund Dkhursements #22576 through #222797 were distributed December 14, 2009 through January 6, 2010 in the amount of $1,216,655.30 and payroll checks for period ending Januar% 6. 2010 and included checks and direct deposits, in the amount of $288.111.53, and $6,370.27. Total disbursements for the period were $1,511,137.10 he approved. GENERAL MANAGER'S FEES AND EXPENSES M /S /C (LeVesque - Malmberg) that the General Manager's fees and expenses be approved as submitted. DIRECTORS' FEES AND EXPENSES FOR DECEMBER 2009, were presented to the Board for approval. M/S /C (Sturgeon - LeVesque) that the Director's fees and expenses for December 2009 be approved as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2010 COMMITTEE ASSIGNMENTS The Board President stated that the committees and committee assignments would remain the same at this time. DISCUSSION AND POSSIBLE ACTION REGARDING EASTWOOD FARMS COMMUNITY WATER USERS SYSTEM IMPROVEMENT PROJECT AND TO ADOPT THE MITIGATED NEGATIVE DECLARATION; ADOPT THE MITIGATED MONITORING AND REPORTING PROGRAM; AND FILE THE NOTICE OF DETERMINATION WITH THE COUNTI OF SAN BERNARDINO CLERK OF THE BOARD OF SUPERVISORS AND THE STATE OFFICE OF PLANNING AND RESEARCH, STATE CLEARING HOUSE The General Manager stated that this is the CEQA document required for the East Wood Farms project; that there are minor corrections that need to he made at a later date; that we are waiting for funding from the State of California. 2 Minutes: 01/12/10 jph Director Morales would like to make sure that the costs for the infrastructure will be covered by the State and the assessment process; that before he makes a decision he wants to have a clear financial picture of the project. Director Morales also requested that the McKeever report be included in the final report. M/S /C (LeVesque- Sturgeon) that the Board approve the study and Adopt the Mitigated Negative Declaration; Adopt the Mitigation Monitoring and Reporting Program; and F le the Notice of Determination with the County of San Bernardino Clerk of the Board of Supervisors and the State Office of Planning and Research, State Clearinghouse. DISCUSSION AND POSSIBLE ACTION REGARDING SURPLUS VEHICLES AND EQUIPMENT M/S /C (LeVesque - Malmberg) that the request from staff to surplus specific vehicles and equipment be approved as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING SENATOR FEINSTEIN'S FY11 APPROPRIATIONS REQUEST FORMS The General Manger reviewed the email sent by Fred Hicks regarding a request made by Senator Feinstein's office for the FYI Appropriations cycle; that we received the same request from senator Boxer; that after reviewing the criteria the General Manager proposes that the District propose funding assistance for the Plant 150 project. M/S /C (Morales - LeVesque) that the District respond to Senator Feinstein and Senator Boxer's FYI appropriations request, and add the District's Plant 150 project to the Federal Legislative advocacy platform. REVIEW ANII ACCEPT FINANCIAL STATEMENT FOR THE PERIOD ENDED NOVEMBER 30, 2009 Mr. Tompkins reviewed the financial statements with the Board. M /S /C I Sturgeon - Morales) that the financial statements for the period ended November 30, 2009 be accepted. DIRECTORS' FEES AND EXPENSES FOR DECEMBER 2009 M/S /C (LeVesque- Morales) that the Directors' fees and expenses be approved as submitted. GENERAL M4NAGER'S REPORT 3 Minutes: 01 / 12/ 10 jph The General Manager reported on the District's operationss to date; that the District is waiting to hear from the State regarding funding for the Plant 134 project; that the District is getting to a critical stage in all projects that are on hold -,N ith the State; that the District has deadlines to meet and NN ill have to make plans for alternative funding; that Director Morales has asked the General Manager to meet him in Sacramento and talk to our Legislative Representatives regarding District projects and funding. The General Manager also stated that he has received information that Lewis Operating Corporation has been appointed as the representative for the Sunrise Ranch Project: that he attended a recent BTAC meeting and received information that the Department of Fish and Game is extending their boundaries for the endangered Santa Ana Sucker fish; and that this could impact local agencies; that a number of agencies would like to form a partnership and pool resources together to represent the local agencies regarding this issue. Information only. CONSULTANT REPORTS Mr. Roberts stated that the City of Highland Counsel is meeting tonight to discuss the Sunrise Ranch Project. Information only. COMMITTEE REPORTS a. Legislative (Standing) — Bob Reeb will be attending the next Board meeting. b. Public Outreach -- (Standing) —A meeting is scheduled for January 21 2010. c. Policy Committee (Ad -Hoc) — The committee stated that they plan to meet before the next Board meeting. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Sturgeon stated that his briefcase had been stolen and suggested that you always use passwords to protect your information. Director Morales stated that the County of San Bernardino has selected Greg Devereaux as the new CAO with an effective date of February 13 t ". 2010. LETTER TO THE DISTRICT FROM ACWA REGARDING CALIFORNIA WATER MANAGEMENT LETTER TO JOHN DRURY FROM THE WATER EDUCATION FOUNDATION REGARDING HIS SELECTION TO THE 2010 WATER LEADER'S CLASS HIGHLAND AREA CHAMBER OF COMMERCE COMMUNITY AWARDS AND INSTALLATION DINNER, HAMPTON INN & SUITES. HIGHLAND, JANUARY 21, 2010 4 Minutes: 01/12/10 jph SAN BERNARDINO AREA CHAMBER OF COMMERCE ANNUAL INSTALLATION DINNER, HILTON HOTEL, SAN BERNARDINO, JANUARY 27, 2010 CALIFORNIA MUNICIPAL UTILITIES ASSOCIATION CAPITOL DAY, SACRAMENTO, FEBRUARY 1, 2010 SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE "GOVERNANCE" CONFERENCE, HYATT REGENCY, HUNTINGTON BEACH, MARCH 4-5,2010 The Board took a five- minute break at 3:47 p.m. CLOSED SESSION The Board entered into closed session at 3:51 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the agenda. ADJOURN TO REGULAR SESSION ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 5:11 p.m. The item listed on the agenda was discussed in closed session with no reportable action being taken. The meeting wE.s adjourned at 5:12 p.m. George E. Wilson, Board President Robert E. Martin, Secretary 5 Minutes: 01/12/10 jph