HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/13/2010Approved April 27 201
EAST VALLEY WATER DISTRICT April 13, 2010
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 3:00 p.m. by President Wilson. Director Sturgeon led the
flag salute.
PRESENT: Directors: Morales, Sturgeon, Wilson
ABSENT: Director: Malmberg , Le Vesque
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Justine Hendricksen,
Administrative Manager; Cecilia Contreras, Administrative Office
Specialist; Gary Sturdivan, East Valley Water District
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Jo McAndrews (McAndrews & Boyd)
APPROVAL OF AGENDA
M /S /C (Sturgeon - Morales) that the April 13, 2010 agenda be approved as submitted.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 3:01 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF BOARD MEETING MINUTES FOR MARCH 23, 2010
M /S /C (Sturgeon- Morales) that the Board Meeting minutes be approved as submitted.
APPROVAL OF SPECIAL MEETING MINUTES FOR APRIL 1, 2010
M /S /C (Sturgeon— Morales) that the Special Meeting minutes be approved as
submitted.
GENERAL MANAGER EXPENSES
M /S /C (Sturgeon- Morales) that the General Manager expenses be approved.
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DISBURSEMENTS
M /S /C (Sturgeon- Morales) that General Fund Disbursements #223581 through
#223860 which were distributed during the period of March 17. 2 _010 through April 6, 2010,
in the amount of $725,430.26 and payroll and benefit contributi�,ns for the period ended April
6, 2010 and included checks and direct deposits, in the amount .)f $514.684.16 be approved.
Total Disbursement for the period $1,240,114.42.
DISCUSSION REGARDING BUDGET CONSIDERATIONS FOR 2010/2011
The General Manager stated that assumptions were built into the rate study to provide
coverage ratios and to fund reserves: that he met with HDR and received preliminary results
regarding rate increases; that he needs to confirm some of the assumptions and will make
corrections as needed and bring these changes back to the Boani for approval; that we need to
set a date for a public hearing and he would like to implement new rates if approved, effective
July 1 , 2010.
Director Levesque arrived at 3:31 p.m.
Mr. Tompkins reviewed the summary of requirements reeardin : the preliminary information.
The Board is concerned with a number of factors relating to the proposed rate increases, and
Prop.218 notices. The Board reviewed a sample notice prepared by staff and would like it
revised. The Board discussed this topic in great detail with no action being taken. The Board
however has scheduled a special meeting for Tuesday. April <0 to further discuss this item.
No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING BALLOT AND REVISED
BALLOT FOR THE SPECIAL DISTRICT SELECTION FOR REGULAR LAFCO
MEMBER AND ALTERNATE, LAFCO MEMBER
M /S /C (LeVesque - Morales) that Board select ,lames C uratalo on the ballot for the
regular LAFCO member.
M /S /C (LeVesque - Sturgcon) that the Board select Sicva Darrell on the ballot for the
alternate LAFCO member.
DISCUSSION AND POSSIBLE ACTION REGARDING THE INLAND EMPIRE
SOLAR CHALLENGE
M /S /C (Sturgeon -Le Vesque) that the District continue to be the lead sponsor and
support the Inland Empire Solar Challenge for this year, but ,\;]] not be the lead sponsor for
future events.
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DISCUSSION AND POSSIBLE ACTION REGARDING OEHHA EXTERNAL
SCIENTIFIC PEER REVIEW OF DRAFT PUBLIC HEALTH GOAL FOR
CHROMIUM 6
The General Manager stated that there are currently no standards for Chromium 6; that the
District has detected Chromium 6 in low levels in the system,; that he recommends that the
Board approve the participation to conduct the peer review and to commit up to $1,000 to
ACWA for the Peer Review.
M /S /C (I.eVesque- Morales) that the board approve a commitment of up to $1,000 for
the Peer Review of Draft Public Health Goal for Chromium 6.
DISCUSSION AND POSSIBLE ACTION REGARDING NOAA FROM THE
CALIFORNIA DEPARTMENT OF PUBLIC HEALTH REGARDING THE
EASTWOOD FARMS MUTUAL WATER COMPANY PROJECT
The District has received the Notice of Acceptance of Application (NOAA) for grant funding
regarding the consolidation of Eastwood Farms Mutual Water Company; that an assessment
district needs to be formed by October I' 2010; that McKeever Engineering is underway on
the design proce s.
M /S /C ( LeVesque- Sturgeon) that the Board authorized the General Manager to accept
and sign the NC AA for the Eastwood Farms Mutual Water Company.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED
FEBRUARY 2F ;, 2010
Mr. Tompkins reviewed the financial statements with the Board.
M /S /C (Sturgeon - Levesque) that the Financial Statements for the period ended
February 28, 2010 be accepted.
DISCUSSTION AND POSSIBLE ACTION REGARDING PUBLIC OUTREACH
COMMITTEE NAME
President Wilsoi approved the name change of the Public Outreach Committee to become
Community Affiurs Committee.
DIRECTORS' FEES AND EXPENSES FOR MARCH 2010
M /S /C (Sturgeon- LeVesque) that the Directors' fees and expenses for March 2010 be
approved
ACCEPT THE PUBLIC OUTREACH COMMITTEE MINUTES FOR:
MARCH 16, 2009
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MAY 27, 2009
AUGUST 20, 2009
SEPTEMBER 24, 2009
M /C /S (Sturgeon- LeVesque) that the minutes for the Public Outreach Committee be
accepted.
GENERAL MANAGER / STAFF REPORT
The General Manager stated that there are new groundwater rules that dictate where water
samples can be taken; that there will be some flushing required due to the new disinfection
process.
Mr. Buchwald stated that the District is currently flushing Fell '4 on Lynwood and Harrison.
CONSULTANT REPORTS
There were no consultant reports.
COMMITTEE REPORTS
a. Legislative Committee — The General Manager stated that a task force is gearing up
regarding the current issue with the Santa Ana Sucker ti-.n.
b. Public Outreach — No report at this time.
c. Policy Committee — Director Morales stated that the committee is working on draft
norms and retention policy; that the General Manager and Mr. Sturdivan are working
on a Drug & Alcohol Policy.
d. Labor Negotiations — 'I lie General Manager stated that he has a meeting with SBPEA
regarding negotiations this week.
ORAL COMMENTS FROM BOARD OF DIRECTORS
No comments from the Board.
LETTER TO THE DISTRICT FORM THE SAN BERNARDINO HISTORICAL AND
PIONEER SOCIETY REGARDING THE MAYOR'S RUN ON MAY 8 & 9
The General Manager stated that the District will be prodding water for the event and
displaying the District's 1954 Chevy.
LETTER TO THE DISTRICT FROM SAN BERNARDINO VALLEY WATER
CONSERVATION DISTRICT REGARDING GROUNDW kTER ASSESSMENTS
Information only.
ACWA'S SPRING CONFERENCE & EXHIBITION, MONTEREY, MAY 4-7,2010
Information only.
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ADJOURN
The meeting way adjourned at 5:32 p.m.
George E "Skip" Wilson, President
Robert E. Martir, Secretary
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