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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 06/22/2010East Valley t"DWater District 3654 HIGHLAND AVE., SUITE 412, HIGHLAND, CA BOARD MEETING June 22, 2010 3:00 P.M. AGENDA --------------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". --------------------------------------------------------------------- CALL TO ORDER PLEDGE OF ALLEGIANCE ---------------------------------------------------------------------- 1. Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Approval of Special Meeting Minutes for May 19, 2010 4. Approval of Board Meeting Minutes for May 25, 2010 5. Approval of Board Meeting Minutes for June 8, 2010 6. Accounts Payable Disbursements: Accounts Payable Checks # 224567 through # 224746 which were distributed during the period of June 2, 2010 through June 15, 2010 in the amount of $1,012,879.17 and Payroll and benefit contributions for the period ended June 15, 2010 and included checks and direct deposits in the amount of $277,689.07 and $13,279.43. Total Disbursement for the period $1,303,847.67. 7. General Managers Fee's and Expenses NEW BUSINESS 8. Discussion and possible action regarding claim for damages at 28350 Burns Ave., Highland, from Rick and Elizabeth Duvall 9. Discussion and possible action regarding ACWA Health Benefits Authority: a. Ratification of the Amended and Restated HBA Bylaws and JPA Agreement b. Designation of Agency Membership Representatives in ACWA HBA c. Designation of Agency Personnel to Serve on HBA Advisory Committee(s) d. Nominations for Positions on ACWA HBA Board of Directors 10. Review and accept financial statements for the period ending April 30, 2010 1 1. Discussion and possible ac-ion regarding State and Feden,l lobbying activities 12. Discussion and possible aci ion regarding the Districts + 1'0-2011 budget REPORTS 13. General Manager / Staff Reports 14. Consultant Reports 15. Committee Reports a. Legislative (Standing) b. Community Affairs (Standing) C. Policy Committee ( Ad -Hoc) d. Labor Negotiations ,;Ad -Hoc) 16. Oral comments from Board of Directors MEETINGS 17. San Bernardino Area Chamber of Commerce Business After Hours Mixer by the Humane Society of San Bernardino Valley, San Bernardino, June 24, 2010 18. Utility Elected Officials 2010 Conference, Marriott Nap:, Valley Hotel and Spa, September 8 -10, 2010 19. Utility Executives 2010 Conference, Marriott Napa Valley Hotel and Spa, October 13 -15, 2010 CLOSED SESSION 20. CONFERENCE WITH LABOR NEGOTIATOR [Government Code Section 54957.6(a)] District Negotiator: Vice President LeVesque. Director Malmberg Employee Organization: S. B. P.E.A. ANOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN ---------------------------------------------------------------------------- Pursuant to Government Code Section 54954.2(a), any request tca a disability- related modification or accommodation, including auxiliar} aids or services. that is souciv in order to participate in the above - agendized public meeting should be directed to the District's Adrmmistrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. ------------------------ --- ------------ -- --- --- --- ------- ---- --- --- - -- - -- 2 Subject to approval EAST VALLEY WATER DISTRICT SPECIAL MEETING May 19, 2010 President Wilson called the Special Meeting to order at 3:00 p.m. Vice President Levesque led the flag salute. PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Justine Hendricksen, Administrative Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Cecilia Contreras; Administrative Office Specialist LEGAL COUNSEL: Steve Kennedy GUEST(s): Stacy Costello (HDR); Cara Van Dijk (CV Strategies); Carolyn Moloshco (CV Strategies); Jim Cimino PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:00 p.m. There being no written or verbal comments, the public participation section was closed. DISCUSSION AND POSSIBLE ACTION REGARDING THE HEADQUARTERS PROJECT There was no discussion for this item and no action taken. DISCUSSION AND POSSIBLE ACTION REGARDING 2010 RATE STUDY The General Manager introduced Stacy Costello from HDR. Ms Costello gave a presentation regarding the Rate Study; the presentation included single rates and tiered rate structures. Director Malmberg and Director Morales inquired about the additional software that would be needed to convert the billing content to a tiered rate structure and the employee time that would be required for the conversion. Mr. Tompkins stated that the current billing software is able to handle the billing conversion and minimal employee time would be required Director Morales asked about the Capital Improvement Project's and how they are incorporated into the tiered rate structures. (Minutes 5/19/10) cmc I President Wilson stated that lie was concerned with a tiered rate structure and how it would be explained to our customers M /S /C (Levesque- nalmberg) to accept the report and include additional addendums reflecting the Capital Improvement Projects. M/S (LeVesque - Malmberg) to adopt a tiered rate structure. President Wilson disagrees with a tiered rate structure; that it is not necessary at this time. Director Sturgeon stated that he would like to stay with a f xed rate and re -visit the tiered rate structure in a couple years. Director Malmberg stated that it would be difficult to explain the tiered rate structure to customers. A roll call vote was taken. Vice President LeVesque voted yes. Director Morales voted no. President Wilson voted no. Director Sturgeon voted no. Director Malmberg voted yes. The motion failed. M/S (Sturgeon - Morales) to move forward with the proposed fixed rate structure. No vote taken. Director Morales agreed that a tiered rate structure would be necessary later down the line. Vice President LeVesque stated that the District would end up spending more money down the line to come back to the decision of a tiered rate structure. A roll call vote was taken to see. which Directors were in support of a tiered rate structure. Vice President LeVesque voted yes. Director Morales voted no. President Wilson voted no. Director Sturgeon voted no. Director Malmberg voted no. M /S /C (Sturgeon- Morales) to move forward with the proposed fixed rate structure. Directors Malmberg, Morales. Sturgeon and Wilson voted yes. (Minutes 5/19/10) cmc 2 Vice President LeVesque voted no The General Manager stated that the Prop 218 notice needs to be finalized; that a date needs to be set for the rate increase hearing; that if the increase takes effect October ls` that the City of San Bernardino's sewer treatment fee's will be approximately $100,000.00 and these fee's will need to be paid prior to the rate increase. M /S /C (Sturgeon - Morales) that the rate increase be effective October 151, 2010 with the understanding that the cost to the District will be approximately $100,000.00, to subsidize the City of San Bernardino's sewer treatment fee's. A roll call vote was taken Vice President LeVesque voted no. Director Morales voted yes. President Wilson voted yes. Director Sturgeon voted yes. Director Malmberg voted no. A Public Hearing has been scheduled for July 15`h at 6 p.m. The Board took a break at 4:16 p.m. The Board returned to session at 4:26 p.m. CLOSED SESSION The Board entered into Closed Session at 4:26 as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourns to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTION No reportable action at this time. ADJOURN The Meeting was adjourned at 5:38 p.m. Robert E. Martin, Secretary George E. Wilson, President (Minutes 5/19/10) cmc 3 Subiect to approval EAST VALLEY WATER DISTRICT May 25, 2010 REGULAR BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 p.m. Director Morales led the flag salute. PRESENT: Directors: Malmberg, LeVesque, Morales, Sturgeon, Wilson ABSENT: Director: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Gary Sturdivan, Safety and Regulatory Affairs Director; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): Dr. Katy Henry, Cara Van Dijk (CV Strategies), Erin Gilhuly (CV Strategies), Jim Cimino (Cimino Realty) APPROVAL OF AGENDA M /S /C (Sturgeon - Malmberg) that the May 25, 2010 agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:01 p.m. There being no written or verbal comments, the public participation section was closed. RESOLUTION 2010.05 — A RESOLUTION OF THE EAST VALLEY WATER DISTRICT AUTHORIZING THE GENERAL MANAGER TO SIGN THE FUNDING AGREEMENT, AMENDMENTS, AND CERTIFICATIONS FOR FUNDING UNDER THE SAFE DRINKING WATER STATE REVOLVING FUND; AUTHORIZING THE GENERAL MANAGER TO APPROVE CLAIMS FOR REIMBURSEMENT; AUTHORIZING THE GENERAL MANAGER TO EXECUTE BUDGET AND EXPENDITURE SUMMARY; AUTHORIZING THE GENERAL MANAGER TO SIGN THE CONTRACTOR'S RELEASE FORM AND THE GENERAL MANAGER TO SIGN THE CERTIFICATION OF PROJECT COMPLETION; AND DEDICATING REVENUES FROM WATER RATES AS THE SOURCE OF REVENUE TO REPAY SAID LOAN M /S /C (Sturgeon - LeVesque) that Resolution 2010.05 be approved. (Minutes 5 /25 /2010).iph I APPROVAL OF BOARD MEETING MINUTES FOR APRIL. 27, 2010 M /S /C (Sturgeon -LeVCe ,.lue) that the Board meeting mi iwes for April 27, 2010 be approved as submitted. DISBURSEMENTS M /S /C (Sturgeon- heVcsque) that General Fund 1)i-hursctnents 4224224 through #224377 which were distribute ; during the period of May `..'Wt -) through May 17. 2010. in the amount of $817,747.89 and payroll and benefit conHhuuOn1 tur the period ended May 17, 2010 and included checks and direct deposits, in the amourt ( %I $223.677.33 and $6,203.90. totaling $1,047,629.12 be approved. GENERAL MANAGERS FEE'S AND EXPENSES M /S /C (Sturgeon- LeVcsque) that the General Mviapers fee's and expenses be approved as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING THE 2010 CERTIFICATE OF PARTICIPATION ISSUANCE The General Manager stated that we are moving forward wit -: the rating review process; that there are a number of projects included; and that he has one chauee to the list of projects, The addition of Plant 143. The Gcneral Manager recommends th_u .he Board authorize staff to proceed with the 2010 issuance of COP's. M /S /C (Malmberg- Morales) that the Board authorize staff to proceed with the 2010 issuance of COP's for a project fund total of S 18.000,000. DISCUSSION AND POSSIBLE ACTION REGARDING THE AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND EASTWOOD FARMS MUTUAL WATER COMPANY The General Manager reviewcd the agreement with the Bu tad: that there are a number of steps that need to be taken in order to form an assessmew _listrict; that this item will be brought back to the Board for approval at a later date. Mr. Kennedy stated that he is concerned about the corporate ;?n(us of Eastwood Farms Mutual Water Company. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING THE UPDATED MCKEEVER REPORT REFLECTING THE REDI CT1ON OF THE FINANCIAL (Minutes 5.25�2010)iph 2 OBLIGATION FOR EASTWOOD FARMS MUTUAL WATER COMPANY FOR INCORPORATION INTO EAST VALLEY WATER DISTRICT WATER SYSTEM M /S /C (LeVesque- Morales) that the McKeever report reflecting the reduction of the financial obligation for Eastwood Farms Mutual Water Company for incorporation into East Valley Water District's Water be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE HEADQUARTERS PROJECT No discussion or action taken. DISCUSSION AND POSSIBLE ACTION REGARDING THE PARTNERSHIP BETWEEN CSUSB AND THE UNIVERSITY OF CALIFORNIA, RIVERSIDE AND THE WATER RESOURCE CENTER ARCHIVES (WRCA) The General Manager gave a brief update regarding the proposed partnership between CSUSB and the University of California. Riverside (UCR) to house and manage the UC Water Resource Center Archives (WRCA) M /S /C (Malmberg- Morales) that the Board support the partnership between CSUSB and the University of California Riverside (UCR) to house and manage the UC Water Resource Center Archives (WRCA). DISCUSSION AND POSSIBLE ACTION REGARDING THE SANITARY SEWER EMERGENCY OPERATION PLAN FOR THE SEWER SYSTEM MANAGEMENT PLAN (SSMP) The General Manager stated that the District has been working with CDM to adopt various elements for the SSMP; that this is one element of the Overflow Emergency Response Plan. M /S /C (Malmberg- Morales) that the Board adopt this element of the Sewer System Management Plan as presented. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED MARCH 31, 2010 M /S /C (Sturgeon- Malmberg) to accept the financial statements for the period ended March 31, 2010. GENERAL MANAGER / STAFF REPORT The General Manager reported on the District's operations to date; that both Wells (24A & 24B) are out of commission; that the District will be flushing each well as needed and he will be adding Plant 24 to the Capitol Improvement Project list. The General Manager also stated that there are ongoing efforts relating to the Santa Ana Sucker fish; that the task force has (Minutes5 /25/2010)jph 3 been mobilized and an anal) sis has been submitted regardii,E she impact this will have on the Seven Oaks Dam; Mr. Hicks :s currently working on this �-��! and has requested that the General Manager accompam, Lim to Washington and prov iui( i b-iehng to our representatives regarding this issue. Information only CONSULTANT REPORTS Ms Van Dijk presented the final version of the Proposition .' 18 notice to the Board; that the notice is on the District's website along with talking point, ;,nd FAQ's. In addition to the notice the District will be sern'mg letters to large stakeho c rr� regarding the proposed rate increase. COMMITTEE REPORTS a. Legislative (Standing) — Director Morales attended the .A( WA Legislative Committee meeting and stated that Mr. Reeb is very active and v.c!! respected in the community: that the District is well represented. b. Community Affairs (Standing) — No report. c. Policy Committee (Ad -lloc) — The Policy COmm11tCC vrill be meeting to review a Records Retention Police. d. Labor Negotiations (Ad -Hoc) — The committee me, c,ith Ms Clarke and two of the union representatives regarding goals, objectives as I to discuss thoughts for the upcoming contract. e. Headquarters (Ad -Hoc) -- No report. ORAL COMMENTS FROM BOARD OF DIRECTORS Vice President LeVesque would like the District to provide I ), Mathis' name to the Western Water Master, as they are looking for an event facilitator. Director Sturgeon stated that he is concerned with flushiniz of Well 24 at night due to the traffic speeds and visibility in tLat area. Director Morales stated that LA F(;O has a new chair and vice chair. Information only. LETTER TO THE DISTRICT FROM SENATOR BARBARA BOXER REGARDING THE WATER RESOURCES DEVELOPMENT ACT OF 7010 (WRDA) LETTER TO THE DISTRICT FROM THE LOCI AGENCY FORMATION COMMISSION REGARDING THE SPECIAL DISTRICT BALLOT FOR THE REGULAR AND ALTERNATE MEMBER SELECTION THE WATER EDUCATION FOUNDATION'S BAY -DLI. r.a TOUR, SACRAMENTO INTERNATIONAL AIRPORT, JULY 14-16,2010 (Minutes 525 /2010) jph 4 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION "ANNUAL CONFERENCE & EXHIBITOR SHOWCASE, SEPTEMBER 20-23,2010 The Board took a five- minute break at 4:23 p.m. CLOSED SESSION The Board entered in Closed Session at 4:26 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 5:11 p.m. The items listed on the agenda were discussed in closed session with the following action being taken: With respect to item #22 — The Board unanimously by a 5 -0 vote, authorized General Counsel to send a letter to the Russell Company advising them that the District is not interested in engaging in any further discussions or negotiations with them, and that the District has retained Mr. Jim Cimino as broker for the District. With respect to items 23, 24, 25 and 26 no action taken. ADJOURN The meeting was adjourned at 5:12 p.m. Robert E. Martin, Secretary George E. Wilson, President (Minutes 525:2010).1ph 5 Subject to approval EAST VALLEY WATER DISTRICT JUNE 8, 2010 REGULAR BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 p.m. Director Malmberg led the flag salute. PRESENT: Directors: Malmberg, Morales, LeVesque, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer: Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Cara Van Dijk (CV Strategies), Dr. Katy Henry APPROVAL OF AGENDA M /S /C (Morales - Malmberg) that the June 8, 2010 agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR MAY 11, 2010 M /S /C (Morales - Malmberg) that the May 11, 2010 Board meeting minutes be approved as submitted. DISBURSEMENTS M /S /C (Morales - Malmberg) that General Fund Disbursements 11224378 through #1224566 distributed during the period of May 18, 2010 through June 1, 2010 in the amount of $571,780.35 and Payroll and benefit contributions for the period ended June 1, 2010 and included checks and direct deposits, in the amount of $63,513.53, totaling 5581,293.88 be approved. Minutes 06 /08 /IOjph GENERAL MANAGERS FEES AND EXPENSES M /S /C (Morales - Malmberg) that the General Nf,nagers fees and expenses be approved. DISCUSSION AND POSSIBLE ACTION REGARDING; I HE SANTA ANA SUCKER TASK FORCE The General Manager stated that he has been attending the I ;i, k force meetings regarding the Santa Ana Sucker fish; that the Ocus of the work is three field 1. Responding to the tech.r.ical report 2. Being proactive and craning up with a better idea i:v.panding production of fish in areas where they exist), I Political support (contacting and working with Congressional Delegations) The General Manager stated that the cost sharing agreement ;> Mill in draft form and subject to minor revisions; that the fiscal impact for each agenc., s t.rproximately $41K. M/S (Malmberg- Morales) that the Board approN r the Task Force Cost- Sharing Agreement up to $40K, the Conflicts of Interest Consent f -)rm and the proposed Scope of Work. Directors Malmberg and Morales amended their motion and second to include up to $41 K. and subject to approval of the final version from General Counsel and the General Manager. M /S /C (Malmberg - Morales) that the Board apprmc the ' ask Force Cost Sharing Agreement up to $41K subject to approval of the final versir:: frrnn General Counsel and the General Manager, the Conflicts of Interest Consent Form and the proposed Scope of Work. DISCUSSION AND POSSIBLE ACTION REGARDING IMPROVEMENTS TO THE 1155 DEL ROSA FACILITY The General Manager stated that the District Field Operations located at the Del Rosa Facilities are in disrepair; that we need to begin investing rL sources into the site and he has asked staff to begin developing, a priority list of items that Ise gill include into the budget including a new bathroom /shmk er facility. Information only RESOLUTION 2010.07 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT DISPOSING OF SURPLUS PROPERTY M /S /C (Malmberg- LcVcsyue) that Resolution 2010 It' he approved. DIRECTORS' FEES AND EXPENSES FOR APRIL AND MAY 2010 were presented to the Board for approval. 2 Minutes: 0608/10 iph M /S /C (Sturgeon - LeVesque) that the Directors' fees and expenses for April and May 2010 be approved as submitted. Director Malmberg stated that he has been attending a number of conferences and seminars and that he will be attending two events in June that will exceed his yearly expense limit, and he would like to ask the board for their consideration to attend these two events and exceed his expense limit. Pursuant to Government Code Section 54954.2(b)(2), the Board determined by unanimous vote, and at the request of Director Malmberg, to add the following New Business item to the agenda as the need to take immediate action thereon arose after the agenda was posted: M /S /C (LeVesque - Morales) that the June 8, 2010 agenda be amended and Director Malmberg's request be added to the agenda. 9a. DISCUSSION AND POSSIBLE ACTION REGARDING A REQUEST FROM DIRECTOR MALMBERG TO EXCEED HIS EXPENSE LIMIT Director Sturgeon stated that on a number of occasions when he has reached his limit he pays for any additional charges out of his pocket; that if we approve Director Malmberg's request we are sending a wrong message to District employees, as we are asking them to curb their expenses during this economic downturn. M /S /C (LeVesque - Morales) to approve Director Malmberg's request to exceed his expense report and attend the two events scheduled for June. Director LeVesque, Morales, Wilson voted yes. Director Sturgeon voted no. Director Malmberg abstained from the vote. The Board took a break at 3:45 p.m. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date. The General Manager stated that he has received a 15 page report regarding the Seven Oaks Dam; that included in the report was information relating to re- operation of the dam. The General Manager also stated that the water conservation study is underway and until the report is completed we aren't able to move forward and we may have to take a different approach regarding this issue. Information only 3 Minutes: 06/0810 jph CONSULTANT REPORTS Ms McAndrews stated that the Inland Empire Solar Challcrgc was well received and that Pacific High School came in fi-st place. Information onl COMMITTEE REPORTS a. Legislative (Standing) The Committee will be meeune oil June 17 °i b. Community Affairs (Standing) — No report. c. Policy Committee (Ad -Floc) — The committee will he meeting on June 16`h to discuss the document retention policy. d. Labor Negotiations (Acl loc) — Dr. Mathis will be with employees to review the results from the O( :' surve). e. Headquarters (Ad -Hoc) - This committee has been dis�l� ed. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Vice President LeVesque stated that we need to contact the 0,ancr of the complex regarding the condition of the grounds. President Wilson would like to schedule a Brown Act re%ic« '.%orkshop Information only. LETTER TO THE DISTRICT FROM CALPERS 12EGARDING ACTUARIAL EXPERIENCE STUDY ASSOCIATION OF THE SAN BERNARDINO COUN TN SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY THE HELENDALE COMMUNITY SERVICE DISTRICT, SILVER LAKES RESTAURANT & LOUNGE, JUNE 21, 2010 The Board took a five- minute break at 4:12 p.m. CLOSED SESSION The Board entered into Closed Session at 4:17 p.m. as pwvided in the California Open Meeting Law, Government Code Section 54945.9(a). to di,,cuss the items listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular ,pion. ANNOUNCEMENT OF CLOSED SESSION ACTIONS 4 Minutes: 06/08'10 jph The Board returned to regular session at 4:59 p.m. The items listed on the agenda 'Acre discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 4:59 p.m. Robert E. Martin, Secretary George E. Wilson, President 5 Minutes: 06 /08 /10jph East Valley Water District Board Memorandum From: Brian W. Tompkins / Chief Financial Officey Subject : Disbursements. T��X Recommandation: Approve the attached list of accounts payable checks and payroll issued during the period June 2, 2010 through June 15, 2010. Date: JUNE 22, 2010 Background: Accounts payable checks are shown on the attached listing and include numbers 224567 to 224746 for A total of $1,012,879.17. The source of funds for this amount is as follows:. Unrestricted Funds $1,012,879.17 Payroll and benefit contributions paid for this period totaled $277,689.07. Director payroll for this period totaled $13,279.43. 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O LU W Q Z Q Q = w V V Q U) Q z ! ' N N IL < O o C6 U J w Q 7 O O O N N N N p p N N N O O N N d d C C 6. CL 'C N (n (n N N ` N X on 06 M w I� w 0 0 (0 G: o °v m om °om c°)E & E °2 `� oJE N > !6 > (V N > j � > y d d U O U U U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o (n o o o m o m o o o N o 0 0 0 0 (O I (O ° (0 ° co N co N (O (V (O N O 1� co O o O N O N O Y 0 0 YO YO YO YO Y00 YO O > > O > O > U > U > U > > U > O N M V n M V P V C w East Valley Water District Board Memorandum From: Brian W. Tompkins / Chief Financial Officer Subject: General Manager's Expenses. ?- " Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period June 2, 2010 through June 15, 2010. Background: Date: JUNE 22, 2010 Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $682.47. A summary of theses expenses by authorized payment methods follows: American Express — R Martin 682.47 American Express — J Hendricksen CalCard — R Martin CalCard — J Hendricksen CalCard — E Bateman _ Direct Reimbursement Total 682.47 AST VALLEY WATER DISTRICT 3654 EAST HIGHLAND AVE #18 HIGHLAND, CA 92346 (909) 885 -4900 FAX(909) 889 -5732 CLAIMS FOR DAMAGES TO PERSON OR PROPERTY INSTRUCTIONS: i. Subject to certain statutory exceptions, an action for money or damages may not be maintained against the District unless written claim has been timely presented to the District and rejected in whole or in part. 2. A claim shall be presented by the claimant or by a person acting on the claimant's behalf. I Answer all questions. Omitting information could make your claim legally insufficient. 4. Name and address of the person to whom you desire notices or communications to be sent regarding this claim. 5. This claim form must be signed on page 2 at bottom. 8. attach separate sheets, if necessary, to give full details. SIGN EACH SHEET 7 Claim must be filed with Board Secretary. TO:EAST VALLEY WATER DISTRICT -.\ , i 2t'7iT Business or you did DAMAGE or INJURY occur? to bQ sent regarding this ►1goin4 c /94, �P,I�or�l in&& �h6 WheW did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this appropriate, give street names and address and measurements from landmarks: fl What particular Ac i or VM,SStON do you Claim caused the injury or damage? Give names of District employees causing the nCinjury or damage, if known: LX(P55 (fir in I iw4,or 5t, phj -uk h E01AIL & %rim What DAMAGE or INJURIES d you claim su d? Give full extent of injuries or damages laimed: On 5 -ID -do we Ca 1V I n a re pAll- pl) 4O look A' the fr,�l'�q� .I)e 41d he men �h 5 Problem M� 4 () +1 ffle5. H e I ooKed Doer our f r,4e � d 11'v bed '' we5s G;r What AMOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of computation:gl 35 00 Tbr -1 k �l e r G��U�11115�`ic Tee,fic CGtnnof fiX il�e tohlcrnl. ne . Ne C� nnoi- � Q th,ny �- Give ESTIMATED AMOUNT as far as known you claim on account of each item off prospective injury or damage, giving basis of Insurance payments received, if any, and names of Insurance Company;, 2 5-, 00 SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE res made on account of accident or injury: (Date - ame and Address and Hos READ CAREFULLY For all accident claims place on following diagram names of streets, including (loth, East, South, and West: indicate place of accident by " X " and by showing house numbers of distance to street toners. If District Vehicle was involved, designate by letter " A " location of District vehicle when you first saw it, and by " B" location of yourself or your vehicle when you first saw District vehicle: location of District vehicle at :i �e of accident by " A -1 " and location of yourself or your vehicle at the time of the accident tiy'B -1" and the point of impact by 'J NOTE: If diagrams below do not ft the situation, attach hereto a proper diagram signed by claimant. CURB 77ZFO 0 THERACCIDENT5 SIDEWALK PARKWAY SIDEWALK I FOR AUTOMOBILE ACCIDENTS i ,11 claimants may btr required to be examirlervas :o tneir qia tion of a false claim is a felony (Calif. Penal Ccbe Sec. 72) MUST BE FILED WITH BOARD SECRETARY. rb�hrf� �� ✓l� CURB SERVICE ORDER & INVOICE AIRFLOW APPLIANCE REPAIR Main Office: 6747 Odessa Ave. #205 Van Nuys,. California 91406 INV. # 1 800 -734- 1557�� 00/ www.airtlowappliance.com STATE REG. #A43604 PHONE: S +/ J DATEO M NAME 12 ADDRESS: APPLI '_e ��J MAKE MODEL: 1 SERIAL: NATURE OF I REG1UfST. 'PART NO. - DESCRIPTION PRICE t?%4 W - DAYS ON HARTS; 1,!WTEOTNfIRAN7Y 0N' INSTALL •. PAWYB ONLY. A4 Wf�AFAN �)YORKI9SIN0RED9 AM-4 PM;.MON:.FRI. NO WARRANTY WORK HONORED S(i:;§UN DA �HOLI9AYS tl9 pARR,NTEE ON HOW LONG A FhEON RECHARGE WILL I,A T M07, �PONSIBL'EfOR 6 &O E, FF)PD MOVING UNIT VDIDS WARRANTY. 330. CHAR¢ENN'RET RNED CHECK.2576, SV9KIIiG S90N ORDERED PARTS. ESTd _ APPROVED ` SEW409 PERFORMED . ,; TOTAL MATERIAL LABOR DEPOSIT TAX 7.kaai.('.1 TOTAL J, o a TEOHNICUWB ` CUSTOMER' T'� - ._..._.__ j% �11 �' 11 Aft 7 ACWA RnmWED 1 Health Benefits U! 2010 t t. Authority East Valley VVatet District To: The Membership of the ACWA Health Benefits Authority May 26, 2010 From: Barbara Duggen, Director of Member Benefits SUBJECT: Ratification of the Amended and Restated HBA Bylaws and JPA Agreement Designation of Agency Membership Representatives in ACWA HBA Designation of Agency Personnel to Serve on HBA Advisory Committee(s) Nominations for Positions on ACWA HBA Board of Directors Important times require important decisions! ACWA Health Benefits Authority is evolving and we are working to strengthen it to give you a greater voice in the structure and operations as well as protect your health plan benefits and premium rates into the future. Your agency currently participates in the ACWA HBA medical, dental, vision, life and / or employee assistance programs. The medical and dental PPO plans are self- funded. Your input is critical! We need your assistance. • The Bylaws and JPA Agreement need to be ratified in order to proceed • We need to know who your designated agency representatives are • You have the opportunity to name agency personnel to serve on the advisory committees to provide member input into the plans, rates, benefits and administration • You may nominate agency personnel to serve on the ACWA HBA Board of Directors To accomplish the above we have provided you with the following information: • Overview of changes to the ACWA HBA Bylaws and JPA Agreement • Amended and restated Bylaws and JPA Agreement • Ratification form • Agency Personnel form (Membership Representatives and Advisory Committees) • Board of Directors nomination form and overview of process Please return the following forms to us by Wednesday, June 30, 2010: 1. Ratification form 2. Designation form for HBA Representatives and Advisory Committee members 3. Nomination form(s) We appreciate your time to review and respond. Don't hesitate to call me and I can provide a quick overview on the phone if you prefer. Thank you for your continued participation in the ACWA HBA Health plans. ACWA Health Benefits Authority 910 K Street, Suite 100, Sacramento, California 95814 -3577 916/441 -4545 FAX 916/325 -2598 800/736 -2292 www.acwa.com Ratification of the Amended and Restated ACWA Health Benefits Authority Joint Powers Agreement and Bylaws I have reviewed the amended and restated JPA Agreement and Bylaws approved by the ACWA HBA Board of Trustees on May 4, 2010 I wish to go on record with the following: Yes, I am in favor of ratifying the JPA Agreement and Bylaws No, I am not in favor of ratifying the JPA Agreement and Bylaws Signature Title Date Name of Participating Agency (District) Please mail to: Barbara Duggen ACWA -HBA 910 K Street, Suite 100 Sacramento, CA 95814 Or fax to: (916) 325 -2598 The deadline for your response is Wednesday, June 30, 2010 Important: Please complete the next page if you voted in favor of the ratifying these agreements. If in favor, please designate the following: My Agency Membership Regular Representative (General Marager or Board President): Name: Position Title: Phone: Fax: Email: My Agency Membership Alternate Representative to serve it ansence of Regular Representative: Name: Position Title: Phone: Fax: Email: ................................................ ............................... Also, the following people from my district would be willing to serve on the following committees: Health Benefits Program Committee (Name) (Title) (Phone) (Email) (Name) Ancillary (Title) (Phone) Benefits Program Committee (Email) (Name) (Title) (Phone) (Email) (Name) (Title) Finance and Audit Committee (Phone) (each of whom shall have professior a (Email) •r practical experience in finance) (Name) (Title.) (Phone) (Email) (Name) (Title) (Phone) (Email) ACWA Health Benefits Authority Board of Directors NOMINATION FORM Nominee — print full name Name of Participating Agency (District) Name of Person Making this Nomination Title Date of Nomination ................................................ ............................... Concurring Agency #1 -- attach written confirmation of concurrence from this Agency Concurring Agency #2 -- attach written confirmation of concurrence from this Agency Concurring Agency #3 -- attach written confirmation of concurrence from this Agency Please mail to: Barbara Duggen ACWA -HBA 910 K Street, Suite 100 Sacramento, CA 95814 Or fax to: (916) 325 -2598 The deadline for your response is Wednesday, June 30, 2010 Nominations for Elections Following Ratification of the Amended and Restated ACWA Health Benefits Authority Joint Powers Agreement and Bylaws If you have indicated you are in favor of ratifying the amended and restated JPA Agreement and Bylaws approved by the ACWA HBA Board of Trustees on May 4, 2010, then we will need to have an election to fill 6 positions on the HBA Board of Directors. We are looking to you for nominations of interested, willing persons to serve on the ACWA HBA board of Directors. In consideration of your time and money all nominations and elections will be conducted by mail. We sincerely appreciate your prompt response. THE PROCESS Bylaws, Article III, Section 7. Nominations of Board of Directors. Member Agencies, who participate in one of the self - funded plans offered through the Authority, may nominate one of its Directors or Management Staff for Membership on the Board of' Directors in the following manner: (a) On forms provided by the Authority, an Agency may place into nomination its Director or Management Staff for any open position with the written concurrence of at least three Agencies which are Members of the Authority in addition to the nominating Agency. Bylaws, Article IV, Section 2. Composition and Selection. (a) The Board of Directors shall consist of eleven members, as provided in the Bylaws. The members of the Board of Directors shall be ten members eluted by the Membership so that there are five members from the Northern region, five members from the Southern region, and the Chair of the ACWA Insurance and Personnel Committee or his/her appointee, who shall serve in accordance with the terms of the ACWA board. Each region must have at least one member with less than twenty employees participating in HBA Benefit Coverage and one member with twenty or more employees participating in HBA Benefit Coverage. Any eligible person must be enrolled in one of the HBA self - funded plans. The Board of Directors is responsible for defining the areas of the Norther-1 and Southern regions and may periodically review and modify by majority vote of this Board (note: current North / South boundary line is the northers most Kern county line as drawn across the State of California) (b) Terms of Office. Board of Directors first elected by the Membership in 2010 shall serve as follows: Board of Directors * The two North region positions: the person receiving the highest number of votes will fill the 4 year position and the person receiving the next highest will fill the 2 year position. Position Term I Opening North Region Member * 2 years 1 Opening North Region Member * 4 years 1 Opening North Region member with less than 20 Employees 4 years Position Term I Opening South Region Member 4 years 1 Opening South Region Member 4 years 1 Opening South Region member with less than 20 Employees 4 years * The two North region positions: the person receiving the highest number of votes will fill the 4 year position and the person receiving the next highest will fill the 2 year position. ACWA Health Benefits Authority Proposed Initial Board of Directors Agency Category Position on New Board of Directors OPEN North Region OPEN South Region Current eligible trustee Tim Quinn ACWA North Region 20+ Director OPEN North Region 20- Current eligible trustee Duane Frink Foresthill PUD North Region Director OPEN North Region Current eligible trustee Glen Peterson Las Virgenes MWD South Region 20+ Director OPEN Sout." Region 20- Current eligible trustee Bob Gomperz Foothill MWD South Region Vice President OPEN South Region Current eligible trustee Rick Gilmore Byron- Bethany ID Ins & Pers Comm Chair President AIWA Heath Benefits \' Authority ACWA Health Benefits Authority May 2010 Overview of ACWA HBA Restructure Review of HBA Bylaws and Joint Powers Authority Agreement BACKGROUND Over the years ACWA HBA has sponsored and provided administrative services for employee benefit coverage with insurance carriers for medical, dental, vision, disability, life and employee assistance programs. These programs were all fully insured until 2009. In 2009, after having established sufficient reserves in the medical PPO program and maintaining large group enrollment numbers in the medical and dental PPO programs, these programs were converted to a self- funded platform. The introduction of the self- funded platform has increased the fiduciary responsibilities of the Trustees and the advisory bodies to the Trustees. The existing structure of the Trustee board requires that each Trustee participate in at least one HBA sponsored program. The structure of the ACWA Insurance and Personnel Committee requires that at least one of the two members from each ACWA region participate in at least one HBA sponsored program. Members of the ACWA finance Committee are not required to participate in any HBA plan. CURRENT SITUATION As directed by the Trustees at the meeting on December 17, 2009, the HBA Bylaws and Joint Powers Agreement were redrawn to reflect the proposed changes for strengthening the HBA structure in fulfilling its fiduciary responsibility to the participating membership. As the changes in the new structure are fairly significant it was felt that the documents needed to be amended and restated in lieu of solely amending them. Attached is a summary of the changes that are included in the new documents, based on 2010 input from the Trustees on February 3rd and March 25`h; and from a trustee workgroup on April 23`d TRUSTEE ACTION ON May 4, 2010 After fully reviewing and discussing the documents, the Trustees adopted the amended and restated Bylaws and JPA Agreement. CURRENT ACTION REQUIRED These documents are now presented to the membership of the ACWA Health Benefits Authority for ratification. ACWA Health Benefits Authority 910 K Street, Suite 100, Sacramento, California 95814 -3577 916/441 -4545 FAX 916/325 -2598 800/736.2292 Page 1 of 3 pages www.acwa.com Bylaws: The Bylaws designate that all groups below have representation from both large and small employer groups from both the northern and southern sect,c:ns of the State of California. In addition to outlining the groups below the document outlines the mechanical functions of meetings, quorums, notices and voting while abiding to the terms of the Brown Act and following Roberts Rules of Order. 1) Structure of Governing Bodies Membership • Oversight of JPA Agreement and structure • Elects the members of the Board of Directors • Elections are done by mailed ballots Board of Directors • Consists of 11 members • President of Board of Directors • Vice President of Board of Directors • Eight members at large (with representation from North, South, large and small agencies) • Chair of the ACWA Insurance and Personnel Committee, or designee if Chair does not participate in the self - funded medical or dental plans • Rotating four year terms • For continuity, grandfather current Trustees who participate in the self funded plans into the new Board of Directors • Eligible persons must be enrolled in one of the self funded plans (medical or dental) • Oversight of plans, rates, budgets, audits and administration 2) Structure of Advisory Committees Health Benefits Program Committee • Consists of seven representatives from participating agencies, appointed by the President of the Board of Directors and ratified by the entire Board. Three members from the north, 3 members from the south and at least one member from each region with 20 or more employees and one with less than 20 employees • Chaired by a member of the Board of Directors Page 2 of 3 pages Advisory capacity to Board of Directors on the medical plans in terms of rates, benefits and administration Ancillary Benefits Program Committee • Consists of seven representatives from participating agencies and appointed by the President of the Board of Directors and ratified by the entire Board. Three members from the north, 3 members from the south and at least one member from each region with 20 or more employees and one with less than 20 employees • Chaired by a member of the Board of Directors • Advisory capacity to Board of Directors on the dental, vision, life and AD &D, disability and employee assistance plans in terms of rates, benefits and administration Finance and Audit Committee • Consists of seven representatives from participating agencies and appointed by the President of the Board of Directors and ratified by the entire Board. Each representative will have professional or practical experience in finance. • Chaired by a member of the Board of Directors • Advisory capacity to Board of Directors on financial issues such as the annual budget, annual audit, investment and reserve policies Joint Powers Authority Agreement The first 5 pages age largely unchanged in outlining the government codes under which the 1PA was formed, the purpose, the parties to the agreement and the powers of the Authority. Streamlined the definition of "Agency" ... Pages 6, 7 and S outline the structure of the Board of Directors as referenced in the Bylaws. These pages outline the powers of the Board of Directors and the officers of the Authority. Page 9 references the new advisory committees as set forth in the Bylaws. The rest of the agreement is largely unchanged in that the Articles reference the same topics, duties and responsibilities as before but references to the advisory committees and the Board of Directors were changed to reflect the new bodies established. Page 3 of 3 pages BYLAWS wan %MUM ITIMAN ' . 11111 AMENDED AND RESTATED AS OF JUNE 1. 201 0 These Bylaws of the Board of Directors of the Association of California Water Agencies Health Benefits Authority are adopted pursuant to Article 26 of the Joint Exercise of Powers Agreement as Amended and Restated effective June 1, 2010. 1 1 � The definition of terms used in these Bylaws shall be those definitions contained in the Joint Exercise of Powers Agreement creating the Association of California Water Agencies Health Benefits Authority unless the context requires otherwise. k13it" The principal office for the transaction of business of the Authority is hereby fixed and located at 910 K Street, Sacramento, California 95814. The location of the principal office may be changed by resolution of the Board of Directors from time to time. Section 1. Composition and Selection. Membership in the Authority shall be composed of one Representative from each Agency participating in any of the Benefit Coverage offered by the Authority. The Representative shall be the General Manager, or if notified otherwise, President or Chairman of the governing body. Each participating Agency shall appoint at least one alternate Representative who is a member of the governing body to serve in the absence of the regular Representative. The alternate shall have the same authority to represent the District as the regular Representative who is absent Section 2. Duration of Membership. An Agency may continue its membership in the Authority as long as it continues its participation in any of the Benefit plans offered through the Authority and maintains its active membership in the Association of California Water Agencies. Section 3. Special Meetings. Special meetings of the Membership, for the purpose of taking any action permitted by statute or by the Agreement creating the Authority, may be called at any time by the Bylaws of the ACWA Health Benefits Authority Page 1 of 9 Amended and Restated June 1, 2010 President, or by the Vice President in the absence or disability of th z President, or by three (3) Members of the Board of Directors of the Authority or by not less than 250/ 0 the Membership. Upon request in writing that a special meeting of the Membership be called for any proper purpose, directed to the President, Vice President, or Secretary of the Authority, by any per son or persons entitled to calla special meeting of the Membership, the officer receiving such request forthwith shall cause notice to be given to the Member Agencies that a meeting will be held at a time requested by the person or persons calling the meeting, not less than thirty -five (35) or more than sixty (60) days after receipt of the request. Notice of any special meeting shall be given in compliance with the Ralph M Brown Act, California Government Code Section 54950, et seq. Such notice shall specify the place, date and hour of such meeting, the nature of the business to be transacted, and if applicable, the names of no-rinees for the Board of Directors intended at the time of the notice to be presented for election. Ne trismess other than that specified in the notice of a special meeting may be transacted at that meeting. Section 4. Place of Meetings. Meetings of the Membership shall insofar as possible be held at the location of the Association of California Water Agencies' Spring or Fall Conference and at a time immediately before or after such conference. Meetings at other times shall be held at locations designated by the President of the Board of Directors or approved by the wr:tten consent of 25% or more of Membership given either before or after the meeting and filed with the Secretary of the Authority. Section S. Quorum. At any meeting, the presence in person by the Representative or alternate of at least 20% of the Member Agencies shall constitute a quorum for the transaction of business. The Agencies present at a duly called or held meeting at which a quorum is present may continue to do business until adjournment, notwithstanding the withdrawal from the meeting of enough Agencies to leave less than a quorum. If any action taken (other than adjournment) is approved by a number of Agencies at least equal to a majority of the Agencies required to constitute a quorum, except for actions specifically requiring more than a majority, the validity of such action shall not be subject to question on the basis that a quorum was not present at the time such action was taken. Section 6. Adjourned Meetings. (a) Adjournment. Any Membership meeting, whether or not a qucrum is present may be adjourned from time to time by the vote of a majority of the Representatives of their alternates present, but in the absence of a quorum, except as provided in Section 6 of this At Ill, no other business may be transacted at such a meeting. (b) Notice. When any Membership meeting is adjourned for forty five (45) days or more, notice of the adjourned meeting shall be given as in the case of an original meeting. Except as specifically provided herein, or by the Ralph M. Brown Act, it shall not be necessary to give any notice of the time and place of the adjourned meeting or of the business to be transacted there at, other than by announcement of the time and place thereof at the meeting at which such adjoin rurient is taken and posting such notice as required by Section 54955 of the Government Code. Section 7. Nominations of Board of Directors. Member Agencies, who participate in one of the self - funded plans offered through the Authority, may nominate one of its Directors or Management Staff for Membership on the Board of Directors in the following manner: (a) On forms provided by the Authority, an Agency may place into nomination its Director or Management Staff for any open position with the written concurrence of at least three Agencies which are Members of the Authoritv in addition to the nominating Agency. Bylaws of the ACWA Health Benefits Authority Amended and Restated June 1, 2010 Page 2 of 9 (b) Nomination forms must be completed and received by the Authority no later than the date specified on the nomination form. (c) This Agency nomination process shall be the sole method for placing candidates into nomination for Membership on the Board of Directors or officer positions. Section 8. Ballot by Mail. In conformance with the following rules, the Health Benefits Authority shall conduct elections for Board Membership or Board Officers by written ballots submitted during the Balloting Period (a) Balloting Period, The Board of Directors shall set dates for the opening and closing of the Balloting Period and the date and place for a ballot count. The Board shall publish the dates for the Balloting Period and circulate ballot forms no later than 30 days prior to a 30 day ballot period. All ballots must be received by the closing date of the Ballot Period. (b) Ballot Delivery. The Board of Directors shall cause one ballot to be mailed to each Member Agency by first class mail not less than ten (10) business days prior to the opening date of the Balloting Period. (c) Election. The Board of Directors shall provide public notice of the date and place for the ballot count in conformance with the Ralph M. Brown Act. The date of this ballot count shall be within 30 days of the close of the balloting period. All interested Members may attend the ballot tabulation. (d) Valid Election. For an election to be valid, the Inspectors of election must receive completed ballots from no less than 20% of the Membership on or before the closing of the Ballot Period. Each Member Agency shall have one vote for each open position... Ballots will only be accepted when signed by the designated agency Representative appointed according to Article III, Section 1 of these Bylaws. (e) Certification and Publication. Upon completion of the ballot tabulation, the Inspectors of election shall prepare a written certification of the election results and present it to the Secretary of the Board of Directors who shall publish the results to the Membership. Section 9. Inspectors of Election. (a) Appointment. In advance of any Balloting Period, the Board of Directors may appoint any persons, other than nominees for office, as inspectors of election. The number of inspectors shall be three (3), at least one of whom shall be a voting Member of the Board of Directors. In case any person appointed as inspector fails to appear or fails or refuses to act, a vacancy shall be deemed to exist, and on the request of any Agency, shall be filled by appointment by the Board of Directors in advance of the election date. (b) Duties. The duties of such inspectors shall include: determining the current number of Agencies; receiving all ballots; counting and tabulating all ballots; determining the results; preparing the election certification; and all other such acts as may be proper to conduct the election or vote with fairness to all Member Agencies. (c) Procedure. The inspectors of election shall perform their duties impartially, in good faith, to the best of their ability and as expeditiously as is practical at the time and place designated for the election. The decision, act or certificate of a majority of the inspectors shall be effective in all respects as the decision, act or certificate of all. Any report or certificate made by the inspectors of election is prima facie evidence of the facts stated therein. Bylaws of the ACWA Health Benefits Authority Page 3 of 9 Amended and Restated June 1, 2010 ARTICLE IV — BOARD OF DIRECTORS Section 1. Number of Members. The authorized number of Members of the Board of Directors shall be eleven (11). Section 2. Composition and Selection. (a) The Board of Directors shall consist of eleven members, as provided in the Bylaws. The members of the Board of Directors shall be ten members elected by the Membership so that there are five members from the Northern reeion, five members from the Southern region, and the Chair of the ACWA Insurance and Personnel Committee or his /her appoint ee, who shall serve in accordance with the terms of the ACWA board. Each region must have at least cr e member with less than twenty employees participating in HB:; Benefit Coverage and one member with twenty or more employees participating in HBA Benefit Coverage. Any eligible person must he enrolled in one of the HBA self - funded plans. The Board of Directors is responsible for defining the areas of the Northern and Southern regions and may periodically review and modify by majority vote of this Board. (b) Terms of Office. Board of Directors first elected by the Memb. ^rship in 2010 shall serve as follows: Board of Directors * Between the two North region positions, the person receiving the highest number of votes will fill the 4 year position and the person receiving the next highest will fill the 2 year position. (c) For 2012 and later each election shall be for a 4 year term and the Membership shall elect 5 Members Officers of the Board of Directors. The officers of the Autltorit> shall be the President of the Health Benefits Authority; the Vice President of the Health Benefits Authc rity, however in the absence of the President, the Vice President shall preside over the meeting(s); 'f'ie Executive Director /Secretary and the Treasurer. For the period preced rig January 1, 2012, the curre�i: HBA Trustees participating in the HBA medical plans shall serve on the Bnard of Directors as follows: Ore each - Northern and Southern Regions Bylaws of the ACWA Health Benefits Authority Page 4 of 9 Amended and Restated June 1, 2010 Posmon Term 1 Nominee North Region Member * 2 years 1 Nominee North Region Member * 4 years 1 Nominee North Region member with less than 20 Employees 4 years Pssi^Gon Term 1 Nominee South Region Member * 4 years 1 Nominee South Region Member * 4 years 1 Nominee South Region member with. ess than 20 Employees 4 years * Between the two North region positions, the person receiving the highest number of votes will fill the 4 year position and the person receiving the next highest will fill the 2 year position. (c) For 2012 and later each election shall be for a 4 year term and the Membership shall elect 5 Members Officers of the Board of Directors. The officers of the Autltorit> shall be the President of the Health Benefits Authority; the Vice President of the Health Benefits Authc rity, however in the absence of the President, the Vice President shall preside over the meeting(s); 'f'ie Executive Director /Secretary and the Treasurer. For the period preced rig January 1, 2012, the curre�i: HBA Trustees participating in the HBA medical plans shall serve on the Bnard of Directors as follows: Ore each - Northern and Southern Regions Bylaws of the ACWA Health Benefits Authority Page 4 of 9 Amended and Restated June 1, 2010 with 20 or more employees and one each -Northern and Southern Region with no size designation. Once elected by the Membership the Board of Directors will elect their own officers. Furthermore, for the period preceding January 1, 2012, the current HBA Chair shall serve as the President of the Board of Directors and the current HBA Vice Chair will serve as the Vice President of the Board of Directors. (d) Removal. The unexcused absence of a Member of the Board of Directors from two consecutive meetings shall be the cause for the removal of said Member and appointment of a new Member to the Board of Directors by the remaining Members of the Board. Section 3. Vacancies. A vacancy or vacancies on the Board of Directors shall be deemed to exist in case of death, incapacity, resignation, expiration of the term of the office or resignation from the office that is the basis for selection to be a Member, removal by the Agency that the Board Member represents or when the Agency represented by the Board Member ceases to be a Member of the Authority. Vacancies in the positions of Board Member shall be filled in the manner provided for regular appointment of such persons in these Bylaws. Section 4. Regular Meetings. Regular meetings of the Board of Directors shall be scheduled at least quarterly and in accordance with the Brown Act. The Board shall meet at the Authority's principal office or at such other place as may be designated by the Board of Directors. The time and place of the regular Board meetings shall be established by action of the Board taken from time to time. Such action shall be taken at least 30 days before the first regular meeting established by action. At least 15 days prior to the first meeting established by action of the Board, a copy of such action shall be provided in accordance with the Brown Act to each Board Member, and each Agency, and provided in accordance with the Brown Act to each interested member of the public or representative of the media who has requested, in writing, written notice of Authority meetings, and posted at the Authority office in a location that is freely accessible to members of the public. (a) Notice. Before each regular meeting, the Secretary shall prepare a written agenda in accordance with the Brown Act. A copy of the agenda shall also be provided in accordance with the Brown Act to each Board Member, and each Agency, and provided in accordance with the Brown Act to each interested member of the public or representative of the media who has requested in writing written notice of meetings, at least ten (10) days before the regular meeting. (b) Quorum. At any meeting, the presence in person by at least a majority of Board Members shall constitute a quorum for the transaction of business. A majority of all of the Members of the Board shall be required to approve any resolution or motion, unless a different voting requirement to approve a particular action is specified under laws of the State of California, in the JPA Agreement or elsewhere in these Bylaws. Section S. Special Meetings. Special meetings of the Board of Directors, for the purpose of taking any action permitted by statute or the Agreement creating the Authority may be called at any time by the President or by the Vice President in the absence or disability of the President, or by three (3) Members of the Board and shall be held in accordance with the Brown Act. Section 6. Quorum. At any meeting, the presence in person by at least a majority of Board Members shall constitute a quorum for the transaction of business. A majority of all of the Board Members shall be required to approve any resolution or motion, unless a different voting requirement to approve a particular action is specified under laws of the State of California, in the Agreement creating the Authority or elsewhere in these Bylaws. Bylaws of the ACWA Health Benefits Authority Page 5 of 9 Amended and Restated June 1, 2010 Section 7. Record of Vote. Except where action is taken by the unanimous vote of all Board Members present and voting, the ayes, noes and abstentions taken upon the passage of all resolutions, motions or other action shall be entered upon the minutes. Section 8. Adjourned Meetings, Any Board of Directors meeting, whether or not a quorum is present, may be adjourned from time to time by (a) the loss of a quorum, (h) the vote of a majority of the Board Members present, or (c) by declaration of the President, or by the Vice President in the absence or disability of the President, that the meeting is adjourned when the agenda has been completed and there is no further business to come before the Board. Section 9. Authority to Act on Matters Not on the Agenda. The Board of Directors shall take no action on any item not appearing on the posted agenda, except under the following conditions: (a) upon a determination by a two- thirds vote of the Board, or, if less than two- thirds of the Board Members are present, a unanimous vote of those Board Members present, that the need to take action arose subsequent to the agenda being posted, except with respect to amending or restating these Bylaws; or (b) the item was posted for a prior meeting of the Board occurring not more than five (5) calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken. Section 10. Oral Information Reports. Any Board Member may make an oral report for the purpose of informing the Board of any matter of interest to the Authority. The Board may also call upon the Secretary, staff, consultants or legal counsel for oral informational reports on matters not on the agenda. Unless the Board makes the determination required under Article R1 Section 9 of these Bylaws, there shall be no action on matters covered in such oral reports. Section 11. Public Forum. Every agenda for a regular meeting shall provide an opportunity for members of the public to directly address the Board on items of interests that are within the subject matter jurisdiction of the Board and which do not appear on the agenda. The Board may discuss, but not take action, on any matter raised during the public forum, unless the Board first makes the determination set forth in Article IV Section 9 of the Bylaws. It is the general policy of the Board to refer complaints to the Secretary for resolution. If the complaint cannot be resolved, the Secretary will place it on a meeting agenda for consideration by the Board. In order to facilitate public participation during the public forum session of the meeting, the Board may limit the total amount of time allocated for public comment on a particular issue, and may limit the time allocated for public comment of an individual speaker. Section 12. Closed Sessions. A closed session may be held on any subject authorized under provisions of the Brown Act. Subject to the Brown Act, the agenda for a regula or special meeting may include the following standard language: "A closed session maybe held at tl e iiscretion of the Board of Directors on any subject matter authorized under the Brown Act, including but not limited to pending litigation, property acquisition negotiations, the appointment, employment., evaluation of performance, or dismissal of an Authority employee, or the hear complaints of charges brought against an employee." The Board shall not keep minutes of its closed session. ARTICLE V— STANDING COMMITTEES Section 1. There shall be established the following Standing Committees: Health Benefits Program Committee, the Ancillary Benefits Program Committee, and the Fin once and Audit Committee appointed Bylaws of the ACWA Health Benefits Authority Page 6 of 9 Amended and Restated June 1, 2010 by the Board of Directors. These Committees shall meet from time to time as directed by the Board, and shall make recommendations to the Board based upon the expertise of its Members. (a) Health Benefits Program Committee. The Health Benefits Program Committee shall be chaired by a member of the Board of Directors and composed of seven committee members appointed by the Board President and ratified by the Board of Directors. (1) Composition. The Health Benefits Program Committee shall be composed of at least three Members from the Northern Region, three Members from the Southern Region. Each Region must have at least one Member with less than twenty employees participating in HBA Health Benefits Program and one Member with more than twenty employees participating in HBA Health Benefits Program. (2) Duties. The Health Benefits Program Committee shall advise the Board of Directors regarding the implementation, maintenance, renewals and administration of the HBA Health Plans. It will monitor the Health Benefits Program policies established for participation in the Health Benefits Program including eligibility, underwriting, and other participation criteria. It will make recommendations to the Board of Directors, as requested by the Board. (b) Ancillary Benefits Program Committee. The Ancillary Benefits Program Committee shall be chaired by a member of the Board of Directors and composed of seven committee members appointed by the Board President and ratified by the Board of Directors. (1) Composition. The Ancillary Benefits Committee shall be composed of at least three Members from the Northern Region, three Members from the Southern Region. Each region must have at least one Member with less than twenty employees participating in HBA Ancillary Benefits Programs and one Member with more than twenty employees participating in HBA Ancillary Benefits Programs. (2) Duties. The Ancillary Benefits Program Committee shall advise the Board of Directors regarding the implementation, maintenance, renewals and administration of the following HBA Ancillary Programs: Group term life and AD &D; Employee Assistance Plan; Dental and Vision plans; and, Long Term and Short Term Disability plans. It will monitor the implementation and maintenance of these plans, and when asked, provide recommendations to the Board of Directors regarding plan administration. (c) The Finance and Audit Committee. The Finance and Audit Committee shall be composed of seven (7) members, each of whom shall have professional or practical experience in finance. The committee will be chaired by a member of the Board of Directors. The committee members will be appointed by the Board President, ratified by the Board of Directors and the Board of Directors shall specify the duties delegated to this Committee. These shall include, but not be limited to, reviewing and advising the Board of Directors on issues such as the annual budget, annual audit, investment and reserve policies. Section 2. Vacancies. The President of the Board of Directors shall appoint committee members to fill seats made vacant on these Committees for any reason including resignation, removal, expiration of terms of office in their respective Agencies or for any other cause consistent with the Authority's Bylaws. These appointments will be ratified by the Board of Directors Bylaws of the ACWA Health Benefits Authority Page 7 of 9 Amended and Restated June 1, 2010 Section 3. Meetings. The Board of Directors shall direct each Corr. mittee to meet as needed for the proper administration of the Authority. Section 4. Term of Office. Committee Members shall serve at the will of the Board of Directors for terms consistent with the needs of the A.thority and as long as the Agency they represent remains a Member of the Authority. ARTICLE VI— OFFICERS OF THE AUTHORITY Section 1. Officers. (a) President. The Board of Directors shall elect a President of the Authority for four year terms. In the event the President so elected ceases to be a Member of the Board, the resulting vacancy in the office of President shall be filled at the next regular meeting of the Board held after such vacancy occurs. In the absence or inability of the President to act, the Vice President shall act as President. The President, or in his or her absence the Vice President, shall preside at aric conduct all meetings of the Board, and shall chair the Board. The President shall be ex- officio a memt er of all the standing committees. (b) Vice President. The Board of Directors shall elect a Vice President of the Authority for four year terms. In the event the Vice President so elected ceases to be a Member of the Board, the resulting vacancy in the office of Vice President shall be filled at the next regular meeting of the Board held after such vacancy occurs. In the absence or inability of the President, to act, the Vice President shall act as President, and when so acting shall have all the powers of and be subject to all the restrictions of the President. (c) Executive Director /Secretary. The Executive Director /Secretary shall have the general administrative responsibility for the activities of the Authority and shall hire or cause to be hired necessary employees thereof, subject to prior authorization of each position by the Board, and shall be responsible for all minutes, notices and records of the Authority and shall perform such other duties as maybe assigned by the Board of Directors. This pei son shall be selected by, and serve at the will of, the Board of Directors. (d) Treasurer. The Treasurer shall be appointed by the Board of Directors. The duties of the Treasurer shall be as set forth in Articles 14 and 15 of the Joint Powers Agreement. (e) Other Officers, The Board of Directors shall have the power to appoint such other officers as may be necessary to carry out the purposes of this Agreement. Section 2. Removal and Resignation. (a) Removal. Any officer may be removed from their officer position, without cause, by the Board of Directors at any regular or special meeting thereof by a two -t iirds vote of the Members of the Board. (b) Resignation. Any officer or Board Member may resign at any time by giving written notice to the President or Executive Director /Secretary of the Authority, without prejudice, however, to the rights, if any, of the Authority under any contract to which such offic =_r is a party. Any such resignation shall take effect at the date of the receipt of such notice or at any laser time specified therein; and, unless otherwise specified therein, the acceptance of such resignatinr shall not be necessary to make it effective. Bylaws of the ACWA Health Benefits Authority Amended and Restated June 1, 2010 Page 8 of 9 ARTICLE VII — MISCELLANEOUS Section 1. Checks and Drafts. All checks, drafts or other orders for payment of money, notes or other evidences of indebtedness, issued in the name of or payment to the Authority, shall be signed and endorsed by the Treasurer and a Board Member, or by such other person or persons and in such manner as from time to time shall be determined by the Board of Directors. Section 2. Contracts. All contracts of the Authority may be executed by the President or the Vice President of the Authority or a designee appointed by the Board of Directors. Section 3. Rules of Procedure for Meetings. Notwithstanding any provision of these Bylaws to the contrary, all meetings of the Board of Directors including, without limitation, regular, adjourned regular and special meetings, shall be called, noticed, held and conducted in accordance with the provisions of the Brown Act, and in accordance with Roberts Rules of Order. Section 4. Inspection of Authority Records. The accounting books and records, the list of Member's designated Representatives, and minutes of proceedings of the Board of Directors and Membership meetings and all other committees of the Authority shall be open to the inspection of any Member at any reasonable time. Such inspection by a Member may be made in person or by agent or attorney, and the right of inspection includes the right to copy and make extracts. Section S. Construction. If there is any inconsistency between a provision of these Bylaws and a provision of the Agreement creating the Authority, the provision of the Agreement shall govern. Section 6. Fiscal Year. Unless and until changed by resolution of the Board of Directors, the fiscal year of the Authority shall be the period from January 1 of each year to and including the following December 31. Amendments to these Bylaws, other than amendments changing the authorized number of Members of the Board of Directors, may be adopted by the Board of Directors. Any amendment adopted by the Board of Directors shall be on the agenda of the next meeting of the Membership for ratification or may be ratified by the Membership through the mailed voting process. Bylaws of the ACWA Health Benefits Authority Page 9 of 9 Amended and Restated June 1, 2010 JOINT EXERCISE OF POWERS AGREEMENT CREATING THE ASSOCIATION OF CALIFORNIA WATER AGENCIES HEALTH BENEFITS AUTHORITY Amended and Restated as of June 1, 2010 THIS JOINT EXERCISE OF POWERS AGREEMENT (the "Agreement ") amends and restates the Agreement originally dated as of May 1, 1994, by and among water districts and agencies organized and existing under the laws of the State of California, herein -after collectively referred to as the "Agencies" and individually as an "Agency" which are parties signatory to this agreement and listed in Appendix "A ", which is attached hereto and made a part hereof. Said Agencies are sometimes referred to herein as "parties." RECITALS WHEREAS, Section 6500 et seq. of the Government Code of the State of California (Government Code) provides that two or more public agencies may by agreement jointly exercise any power common to the contracting parties; and WHEREAS, Section 989 et seq. of the Government Code, more particularly Section 990.4 thereof, provides that a local public entity may self - insure, purchase insurance through an authorized carrier, or purchase insurance through a surplus line broker, or any combination of these; and WHEREAS, Section 990.8 of the Government Code provides that two or more local entities may, by a joint powers agreement, provide insurance for any purpose by any one or more of the methods specified in Section 990.4 of the Government Code; and WHEREAS, each of the parties to this Agreement desire to join together with the other parties for the purpose of pooling their purchasing needs for health benefit coverage for their employees to provide said employees with a comprehensive Health Benefit Plan at a lower cost than might be available generally to the parties individually; and WHEREAS, it appears economically feasible and practical for the parties to this Agreement to do so; NOW, THEREFORE, for and in consideration of all of the mutual benefits, covenants and agreements contained herein, the parties hereto agree as follows: k l The following definitions shall apply to the provisions of this Agreement: "Agency" or "Agencies" or "Member" or "District' shall mean those entities of local government empowered by law, commonly known as "Water Agencies" to provide water - related services within the State of California, who are signatories to this Agreement, including any amendments thereto, and members of the Association of California Water Agencies. "Ancillary Benefit Programs" shall mean the dental, vision, life and AD &D, Employee Assistance Plan, LTD, and Short Term Disability programs offered by the HBA to its members. "Ancillary Benefit Program Committee" shall mean the Committee designated by the Board of Directors. "Treasurer" shall mean the individual who is so appointed by the Board of Directors "Authority" shall mean the Association of California Water A er Gies Health Benefits Authority. "Benefit Coverage" shall mean employee benefits coverage provided through the HBA's Health and Ancillary Benefit Programs. "Board of Directors" or "Board" shall mean the governing bndv of the Authority. "Contributions" shall mean any health insurance premium or cash contribution required to maintain or fund the Health Benefit Plans. "Executive Director /Secretary" shall mean the employee of the Authority who is employed by the Board of Directors. "Finance and Audit Committee" shall mean the Committee cf the Authority appointed by the Board of Directors. "Health Benefit Programs" shall mean the medical care offered by the HBA to its members. "Health Benefits Authority" shall mean the Joint Powers Authority created by and among the Public Agencies who are signatory to the Joint Exercise of Pwoms Agreement. "HBA Employee Benefit Trust (EBT)" shall mean the tax exempt Trust established by the HBA to hold certain Plan assets of the HBA Welfare Benefit Coverage. "Health Benefit Program Committee" shall mean the Committee of the Authority appointed by the Board of Directors. "Member" shall mean Agency members of the Health Benefits Authority. "Program Rules" shall mean those rules as established by the Board of Directors regarding participation in HBA programs. "Representative" shall mean the individual designated as the Individual representing a participating Agency or District. "Standing Committees" shall mean the Health Benefit Program Committee, Ancillary Benefit Program Committee, and the Finance and Audit Committee, as formed by the Board of Directors pursuant to Article 11 herein. Health Benefits Authority Joint Exercise of Powers Agreement Page 2 of 15 Amended and Restated June 1, 2010 This Agreement is entered into by the Agencies pursuant to Sections 990.4, and 990.8 of the Government Code and Section 6500 et seq. of the Government Code in order to enable those Agencies to pool their purchasing needs to provide their employees with comprehensive and economical health and welfare benefits through its Health Programs and Ancillary Programs. This purpose shall be accomplished through the exercise of the common powers of such Agencies jointly in the creation of a separate entity, the Association of California Water Agencies Health Benefits Authority (the "Authority"), to combine the employees of the participating Agencies collectively into a single pool for the purposes of negotiating and providing Welfare Benefit Coverage including administrative services related to the welfare benefit coverage and to provide various administrative activities relative to the management of the pool and purchasing of insurance, including, but not limited to billing participating Agencies for premiums, making premium payments to the insurance carrier and determining eligibility for coverage of individual employees and their dependents. It is the further purpose of this Agreement to provide, to the extent permitted by law, for the inclusion at a subsequent date of such additional agencies organized and existing under the laws of the State of California who qualify as an Agency as may desire to become parties to the Agreement and members of the Authority, and who agree to the participation rules applicable to the Welfare Benefit Coverage elected. I1• WurFM Each party to this Agreement certifies that it intends to and does contract with all other parties who are signatories of this Agreement and, in addition, with such other parties as may later be added as parties to and signatories of this Agreement pursuant to Article 18. Each party to this Agreement certifies that the deletion of any party from this Agreement, pursuant to Articles 19 and 20 shall not affect this Agreement nor such party's intent to contract as described above with other parties to the Agreement then remaining. Each party to the Agreement must at all times participate in the Welfare Benefit Coverage offered hereunder. ARTICLE 4 —TERM OF AGREEMENT (a) This Amended and Restated Agreement shall become effective on June 1, 2010 in full force and effect and a legal, valid and binding obligation of each Agency, who were signatories on or before May 31, 2010, and for Agencies who submit to the Authority an executed counterpart of this Agreement, together with a certified copy of a resolution of the governing board of each such Agency agreeing to the terms of this Agreement and the execution and delivery hereof, and shall continue subject to the terms of this Agreement until and unless terminated as hereinafter provided. Health Benefits Authority Joint Exercise of Powers Agreement Page 3 of 15 Amended and Restated June 1, 2010 ARTICLE 5 —THE AUTHORITY As provided in Section 6500 et seq. of the Government Code, the .Authority shall be a public entity separate from each of the Agencies possessing the common powers of the Agencies. The debts, liabilities and obligations of the Authority shall not consttute debts, liabilities or obligations of any of the Agencies. ARTICLE 6— POWERS OF AUTHORITY (a) The Authority shall have the powers common to Agencies and is hereby authorized to do all acts necessary for the exercise of said common powers to provide comprehensive and economical health benefit coverage, including, but not limited to, any of the following: (1) To pay all Authority expenses, including, without limitation, insurance premiums, benefit plan claims, administration and operation expenses (2) To determine and select all health benefit plans or insurance policies necessary to carry out the programs of the Authority. The determination shall include the scope of such plans or policies; and to determine the method such plans or policies are to be insured or self insured in conformance with 990 et seq. of the Government Code for providing a health benefit plan to the parties to this agreement; (3) To establish contribution rates for Agencies and to modify those rates from time to time upon written notice to the Agencies. Such contribution rates shall be established to fund the premiums to the insurance carrier and to fund serf insured health benefits, Authority expenses, and a reasonable Authority reserve not to exceed the maximum reserve permitted by law; (4) To assess Agencies in accordance with Program Rules for the purpose of recoupment of deficits due to insufficiency of contribution rates in the previous policy or plan year or to pay dividends to participating Agencies as declared by the Board of Directors. (5) To establish such rules and regulations as may be necessary in administering the business of the Authority; (6) To borrow money to carry out the purposes of the Authority and to pledge, assign or hypothecate any of the Authority assets to secure such loans subject to Article 5 of the Agreement; (7) To accept, compromise, arbitrate or otherwise settle any obligation, liability or claim involving the Authorityy, including, but not by way of limitation, any claim for contributions or other sums payable hereto, and to enforce or contest any other obligation, liability or claim by appropriate legal proceedings if in the sole discretion of the Directors, it is in the interest of the Authority to do so, or to assign any such claim and allow the assignee to institute legal or arbitration p roceedings in its own name to enforce collection; Health Benefits Authority Joint Exercise of Powers Agreement Page 4 of 15 Amended and Restated June 1, 2010 (8) To require any person with obligation or rights hereunder to furnish, or permit an audit of, any reasonable information, data and documents that are pertinent in verifying the accuracy of contribution and acting upon claims for benefits under the Health Benefit Plan, or which are otherwise pertinent in administering the Authority; (9) To publish, file and distribute all reports required by law; (10) To determine all questions relating to eligibility for benefits, how benefits will be provided and similar questions. Such determinations shall be binding on all persons, except as may otherwise specifically be provided herein or in regulations duly adopted by the Board; (11) To retain or employ attorneys, accountants, actuaries, auditors, office personnel, professional administrators and consultants and other suitable agents and employees; (12) To exercise all powers granted under any insurance contract purchased with Authority funds; (13) To decline or terminate the participation of an Agency in the Health Benefit or Ancillary Benefit Programs if there are repeated delinquencies or other failures to comply with the terms of the corresponding Program, this Agreement or the Bylaws provided for in Article 24; (14) To enforce all obligations of Agencies to make contributions including assessments to the Authority by any means the Authority deems appropriate and to collect such contributions at such rates as may be established from time to time; (15) To adopt uniform, specific, reasonable and diligent collection procedures with respect to Agencies who are delinquent in the payment of contributions or assessments; (16) To cause to be prepared the operating budget of the Authority for each fiscal year; (17) To receive and review periodic accounting of all funds under Articles 14 and 15 of the Agreement; (18) To conduct on behalf of the Authority all business of the Authority which the Authority may conduct under the provisions hereof and pursuant to law; (19) To implement such other powers and functions as are provided for in this Agreement or in the Bylaws. (b) Except as otherwise provided herein, such powers shall be exercised subject only to such restrictions upon the manner of exercising such power as are imposed upon any participating agency in the exercise of similar powers, as provided in Section 6509 et seq. of the Government Code. (c) Notwithstanding the foregoing, the Authority shall have any additional powers conferred under the Government Code or other applicable law, insofar as such additional powers may be necessary to accomplish the purposes set forth in Article 2 hereof. Health Benefits Authority Joint Exercise of Powers Agreement Page 5 of 15 Amended and Restated June 1, 2010 ARTICLE 7 —BOARD OF DIRECTORS (a) The Authority shall be governed by the Board of Directors which, is hereby established and which shall be elected by the Representatives from each ME rnher Agency. (b) Each Member of the Board shall serve until a successor is appointed or elected. (c) Each Member of the Board shall have one vote. (d) In any instrument in writing in the name of the Authority, the Board of Directors shall be bound by the record of votes and / or signatures of any six Directors, and all persons, partnerships, corporations and associations may rely thereon that such instrument has been duly authorized in accordance with this Agreement unless otherwise authorized by resolution of the Authority. (e) To the extent permitted by law, no Director shall be liable f,)r any action on good faith taken or omitted nor for any act or omission of any other Director. The Authority shall indemnify and hold harmless the Directors to the extent and in the amoun,s provided by the laws of the State of California from and against all claims, damages and losses, and expenses arising out of the performance by the Directors; of any duty or responsibiliry ;undertaken or performed in connection with the obligations of the Directors arising oLt of the Agreement. The funds of the Authority shall be used to defend, indemnify and hold harmless the Authority and any Director for actions taken within the scope of the Authority. Notwithstanding any provision of the Agreement, the Authority shall have the right to purchase insurance to provide coverage for its Directors and employees with respect to the foregoing. ARTICLE 8— POWERS OF THE BOARD OF DIRECTORS Subject to their powers of allocation and delegation set forth elsewhere in this Agreement and to Article 6 hereof, the Board of Directors of the Authority shall hay e exclusive authority to control and manage the operation and administration of the Authority and its assets. The Board of Directors may exercise all lawful powers appropriate to the exercise of their authority hereunder, including the following powers and functions: (a) To pay all Authority expenses, including, without limitation insurance premiums, benefit plan claims, administration and operation expenses; (b) To determine and select all health benefit plans or insurance policies necessary to carry out the programs of the Authority. The determination shall include the scope of such plans or policies; and to determine the method such plans or policies are to he insured or self insured in conformance with 990 et seq. of the Government Code for providing a health benefit plan to the parties to this agreement; (c) To establish contribution rates for Agencies and to modif}, those rates from time to time upon written notice to the Agencies. Such contribution rates shail he established to fund the premiums to the insurance carrier and to fund self insured health benefits, Authority expenses, and a reasonable Authority reserve not to exceed the maxitr um reserve permitted by law; Health Benefits Authority Joint Exercise of Powers Agreement Page 6 of 15 Amended and Restated June 1, 2010 (d) To assess Agencies in accordance with Program Rules for the purpose of recoupment of the deficits due to insufficiency of contribution rates in the previous policy or plan year or to pay dividends to participating Agencies as declared by the Board of Directors; (e) To establish such rules and regulations as may be necessary in administering the business of the Authority including such recommendations of the Standing Committees or the ACWA Insurance and Personnel Committee as may be deemed appropriate; (f) To borrow money to carry out the purposes of the Authority and to pledge, assign or hypothecate any of the Authority assets to secure such loans subject to Article 5 of the Agreement; (g) To accept, compromise, arbitrate or otherwise settle any obligation, liability or claim involving the Authority, including, but not by way of limitation, any claim for contributions or other sums payable hereto, and to enforce or contest any other obligation, liability or claim by appropriate legal proceedings if, in the sole discretion of the Directors, it is in the interest of the Authority to do so, or to assign any such claim and allow the assignee to institute legal or arbitration proceedings in its own name to enforce collection; (h) To require any person with obligation or rights hereunder to furnish, or permit an audit of, any reasonable information, data and documents that are pertinent in verifying the accuracy of contribution and acting upon claims for benefits under the Health Benefit Plan, or which are otherwise pertinent in administering the Authority; (i) To publish, file and distribute all reports required by law; (j) To determine all questions relating to eligibility for benefits, how benefits will be provided and similar questions. Such determinations shall be binding on all persons, except as may otherwise specifically be provided herein or in regulations duly adopted by the Board; (k) To retain or employ attorneys, accountants, actuaries, auditors, office personnel, professional administrators and consultants and other suitable agents and employees; (1) To exercise all powers granted under any insurance contract purchased with Authority funds; (m) To decline or terminate the participation of an Agency in the Health Benefits Plan if there are repeated delinquencies or other failures to comply with the terms of the Health Benefit Plan, this Agreement or the Bylaws provided for in Article 24; (n) To enforce all obligations of Agencies to make contributions to the Authority by any means the Authority deems appropriate and to collect such contributions at such rates as may be established from time to time by the Board; (o) To adopt uniform, specific, reasonable and diligent collection procedures with respect to delinquent Agencies; (p) To cause to be prepared the operating budget of the Authority for each fiscal year; (q) To receive and review periodic accounting of all funds under Articles 14 and 15 of the Agreement; Health Benefits Authority Joint Exercise of Powers Agreement Page 7 of 1S Amended and Restated June 1, 2010 (r) To conduct on behalf of the Authority all business of the Au hority which the Authority may conduct under the provisiors hereof and pursuant to law; (s) To implement such other powers and functions as are provided for in this Agreement or in the bylaws. ARTICLE 9— MEETING OF THE BOARD OF DIRECTORS (a) Meetings. The Board shall provide for its regular, adjourned regular and special meetings or upon call of the President of the Authority; provided, however, that it shall hold at least one regular meeting annually as set forth in the bylaws. (b) Minutes. The Secretary shall cause minutes of regular, adjourned regular and special meetings to be kept and shall, as soon as possible after each meeting, cause a copy of the minutes to be forwarded to each member of the Board. Copies of such minutes shall be available on request to the parties to this Agreement. (c) Quorum. At any meeting, the presence in person by at least a majority of Board Members shall constitute a quorum for the transaction of business. A majority of all of the Members of the Board shall be required to approve any resolution or motion, unless a different voting requirement to approve a particular action is specified under laws of the State of California, in the JPA Agreement or elsewhere in these Bylaws. (d) Compliance with the Brown Act. All meetings of the Board including, without limitation, regular, adjourned regular and special meeting, shall be called, noticed, held and conducted in accordance with the provisions of the Ralph M. Brown Act. Sections 54950 et seq. of the Government Code of the State of California, or any successor legislation thereto (the "Brown Act "). ARTICLE 10— OFFICERS OF THE AUTHORITY (a) President. The Board of Directors shall elect a President of the Authority for four year terms. In the event the President so elected ceases to be a member of -he Board, the resulting vacancy in the office of President shall he filled at the next regular meeting of the Board held after such vacancy occurs. The Presidert, or in his or her absence the Vice President, shall preside at and conduct all meetings of the Board, and shall chair the Board of Directors.. The President shall be ex- officio a member of al' the standing committees. (b) Vice President. The Board of Directors shall elect a Vice President of the Authority for four year terms. In the event the ` ,,'ice President so elected ceases to be a member of the Board, the resulting vacancy in the office of Vice President shall be filled at the next regular meeting of the Board held after such vacancy occurs. In the absence or inability of the President to act, the Vice President shall act as President. (c) Executive Director /Secretary. The Executive Director /Secretary shall have the general administrative responsibility for the activities of the Authority and shall hire or cause to be hired all necessary employees thereof, subject to prior authorization of each position by the Health Benefits Authority Joint Exercise of Powers Agreement Page 8 of 15 Amended and Restated June 1, 2010 Board of Directors, and shall be responsible for all minutes, notices and records of the Authority and shall perform such other duties as may be assigned by the Board of Directors. This person shall be selected by, and serve at the will of, the Board of Directors. (d) Treasurer. The Treasurer shall be appointed by the Board of Directors. The duties of the Auditor shall be as set forth in Articles 14 and 15 of this Agreement. (e) The Board of Directors shall have the power to appoint such other officers as may be necessary to carry out the purposes of this Agreement. atKjj$jj,, I u WS There shall be established the following Standing Committees: Health Benefit Program Committee, the Ancillary Benefit Program Committee, and the Finance and Audit Committee, each appointed by the Board of Directors. The number of members of each Committee and its duties shall be set forth in the Bylaws. These Committees shall meet from time to time as directed by the Board of Directors, and shall make recommendations to the Board of Directors based upon the expertise of its members. (a) The Authority shall purchase or otherwise arrange for workers' compensation coverage, unemployment, health and welfare benefits or other such coverage for the employees of the HBA. (b) The Authority shall purchase directors and officers and fiduciary liability insurance coverage for officers of the Authority with regard to the performance of their duties as officers of the Authority. ARTICLE 13 -IMPLEMENTATION OF BENEFIT COVERAGE (a) The Board of Directors shall review and approve all participation rules and guidelines applicable to the Benefit Coverage offered by the Authority. (b) These rules and guidelines shall apply to all member agencies seeking participation in any of the Benefit Coverage offered by the Authority. (c) The HBA shall maintain participation rules and guidelines in a Program Policy Manual. 1 I ' (a) Annual Budget. The Board of Directors shall adopt an annual operating budget prepared pursuant to Article 6(a)(16) of this Agreement. (b) Funds and Accounts. The Treasurer of the Authority shall establish and maintain such funds and accounts as required by the Board and as required by generally accepted auditing standards. Books and records of the Authority in the hands of the Treasurer shall be open to Health Benefits Authority Joint Exercise of Powers Agreement Page 9 of 15 Amended and Restated June 1, 2010 any inspection at all reasonable times by authorized Representatives of Agencies and as otherwise required by law. (c) Treasurer's Report. The Treasurer, within 120 days after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal yearto the Board of Directors and make copies of such report available to parties to this Agreement on request. (d) Annual Audit. The Treasure- shall provide for a certified, annual audit of the accounts and records of the authority, which audit shall be made by a Certified Public Accountant and shall conform to generally accept auditing standards. A report thereof shall be filed as a public record in the office of the Authority. Such report shall be filed within, six months of the end of each year or years under examination.. ARTICLE 15— RESPONSIBILITY FOR MONIES (a) The Treasurer of the Authority shall have the custody of and the duty to disburse the Authority's funds including all funds held in the Health Ben -fits Authority Employee Benefits Trust (Trust) on a non - discs etionary basis and subject to the direction provided by the Board of Directors of the Trust who shall have sole authority as to their use and disposition. The Treasurer shall have the authority to delegate the signatory 'unction of the Treasurer to such persons as are authorized by the Board of Directors. (b) A bond in the amount determined adequate by the Board shall be required for all officers and personnel who have charge of, handle, or have access to any property of the Authority, such bond to be paid for by the Authority. (c) The Treasurer of the Authority shall assume the duties requ. red by the JPA Act as may be amended, including the following duties: (1) To receive and acknowledge receipt for all money of the Authority and to place it in the treasury of the Authority: (2) To be responsible upon his or her official bond for the safekeeping and disbursement of all the Authority's money so held by him or her; (3) To pay, when due, out of money of the Authority so held by him or her, all sums payable on outstanding bonds and coupons of the Authority. (4) To pay any other sums due from the Authority; (5) To verify and to report in writing on the first day of July. October, January and April of each year to the Authority and, on request, to Agencies the amount of money held for the Authority, the amount of receipt since the last report and the amount paid out since the last report. (d) All funds received by the Authority hereunder shall be invested in accordance with the Authority's investment policy by the Board of Directors in any instrument declared by state law to be permissible as an investment for any local public agency in the State of California or deposited in such bank or banks as the Board of Directors may designate for that purpose, and Health Benefits Authority Joint: Exercise of Powers Agreement Page 10 of 15 Amended and Restated June 1, 2010 all withdrawals shall be made only by check signed by not less than two individuals with signatory authority as authorized by the Bylaws of the Authority or unanimous vote of the Board of Directors. (e) The Directors of the HBA Employee Benefit Trust shall have sole authority to invest Trust assets in a prudent manner. The Authority shall perform the following functions in discharging its responsibilities under this Agreement: (a) Maintain and administer the Benefit Coverage in instruments offered to the Authority's member agencies. (b) Assist each Member's Representative with the implementation of the Welfare Benefit Coverage applicable to the member agency. (c) Review the Benefit Coverage to maintain their fiscal integrity. (d) Such other responsibilities as deemed necessary by the Board of Directors. ARTICLE 17— RESPONSIBILITIES OF MEMBERS Members shall have the following responsibilities: (a) Each Member shall appoint an employee of the Member to be responsible for the implementation and maintenance of the applicable program function and to serve as a liaison between the Member and the Authority as to the programs in which it participates. (b) Each Member shall maintain its own set of records regarding the programs in which it participates. (c) Each Member shall pay its premium and or contributions within thirty (30) days of the invoice date. After withdrawal or termination, each Member or its successor shall pay promptly to the Authority its share of any additional premium, when and if required of it by the Board of Directors under Article 21 or 22 of this Agreement. (d) Each Member shall provide the Authority with such other information or assistance as may be necessary for the Authority to carry out Benefit Coverage provided under this Agreement. (e) Each Member shall in any and all ways cooperate with and assist the Authority, and any insurer of the Authority, in all matters relating to this Agreement and covered claims and will comply with all Bylaws, rules and regulations adopted by the Board of Directors. Health Benefits Authority Joint Exercise of Powers Agreement Page 11 of 15 Amended and Restated June 1, 2010 ARTICLE 18 —NEW MEMBERS Staff designated by the Board of Directors shall review and approve all Agency requests for participation by those Agencies who agree to adhere to the appli gable Program Rules specified in Article 1 in the definition of "Agency" or "Agencies ". Qualifying entities may be added as parties to this Agreement and become Agencies upon (i) the filing by the entity of an executed Appendix A to this Agreement, together with a certified copy of the resolution o= the governing body of such entity agreeing to the terms of this Agreement and the execution and delivery hereof. Upon satisfaction of such conditions, the Board of Directors shall file such executed appendix A of this Agreement as an amendment hereto, effective upon the date such filing. Agencies denied participation may appeal to the Board of Directors for reconsideration as a participating Agencv. ARTICLE 19— WITHDRAWAL An Agency may withdraw as a party to this Agreement to be effective on the first day of any month by providing written intention of withdrawing to the Secretary at least 60 days prior to the proposed effective date of the withdrawal. Any such withdrawal shall be effective only upon receipt of the notice of withdrawal by the Secretary who shall acknowledge receipt of such notice of withdrawal in writing and shall file such notice as an amendment to this Agreement effective upon the proposed filing date, or such other date as the Board of Directors may designate which is not more than 90 nor less than 60 days from the notice in order to bring such notice of withdrawal in compliance with the terms hereof. ARTICLE 20— CANCELLATION (a) Notwithstanding any other provision of this Agreement, the Board of Directors shall have the right to cancel any Agency's participation in any Benefit Coverage of the Authority if the Agency is more than 30 days in arrears in the payment of monthly contributions for Benefit Coverage. (b) Notwithstanding any other provision of this Agreement, the participation of any Agency, including participation in the programs of the Authority, snail cease and be cancelled automatically whenever such Agency's membership in the Association of California Water Agencies ceases. Such automatic cancellation shall not relieve the Agency of its responsibilities as provided for in Article 21 (b). ARTICLE 21— EFFECT OF WITHDRAWAL OR CANCELLATION (a) The withdrawal or cancellation of any Agency from this Agreement shall not terminate this Agreement and an Agency by withdrawing or being cancelled pursuant to Articles 19 and 20 shall not be entitled to payment or return of any contribution, consideration or property paid, or donated by the Agency to the Authority, or to any distribution of assets. (b) The withdrawal or cancellation of any Agency pursuant to /articles 19 and 20 shall not terminate its responsibilities with respect to the payment of its share of contributions due or in arrears at the time of such withdrawal or cancellation. Health Benefits Authority Joint Exercise of Powers Agreement Page 12 of 15 Amended and Restated June 1, 2010 (a) This Agreement may be terminated by the Board of Directors subject to ratification by the written consent of three - fourths of the Membership within 90 days of the Board of Directors' approval of the motion to terminate the Agreement, provided, however, that this Agreement and the Authority shall continue to exist for the purpose of concluding all functions necessary to wind up the affairs of the Authority. (b) The Board of Directors is vested with all powers of the Authority for the purpose of winding up and dissolving the business affairs of the Authority. (c) Upon termination of this agreement, all assets of the Authority shall be distributed only among those parties that have been signatory's hereto during the 12 months preceding the date upon which the written consent required by paragraph (a) hereof was determined to have been completed by the Board of Directors. The Board of Directors shall determine such distribution within six months after all other business of the Authority has been concluded. 6 / ► 1 1 ' The Authority may be terminated or its powers changed, restricted or eliminated by the Board of Directors along with the written consent of three - fourths of the Membership. ' 1 / (► 1 u The Bylaws shall be effective upon ratification of this Agreement. Each party to the Agreement shall receive a copy of the Bylaws and other such governing documents. ARTICLE 25— NOTICES Any notice or instrument authorized or required to be given or delivered pursuant to this Agreement shall be deemed to have been given or delivered when the same is deposited in any United States Post Office, postage prepaid, or is shipped by United Parcel Service, addressed to the principal office of the respective Agency and shall be deemed to have been received by the Agency to whom the same is addressed at the expiration of three business days after deposit in the United States Post Office of delivery to or pick up at the Authority's principal office by United Parcel Service. .� lu ► 1 u. Except as provided by Article 18 hereof, this Agreement may be amended by the Board of Directors subject to ratification by the written consent of a majority of the Agencies within 90 days of the Board 's approval of the motion to amend the Agreement. Health Benefits Authority Joint Exercise of Powers Agreement Page 13 of 15 Amended and Restated June 1, 2010 ARTICLE 27— AGREEMENT NOT EXCLUSIVE This Agreement shall not be exclusive and shall not be deemed to amend or alter the terms of other agreements entered into by or among any of the Agencies, except as the terms of this Agreement shall conflict therewith, in which case the terms of this Agreement shall prevail. ARTICLE 28— CONFLICT OF INTEREST CODE The Board of Directors by resolution shall adopt a Conflict of Interest Code as required by law. ARTICLE 29— PROHIBITION AGAINST ASSIGNMENT No Agency may assign any right, claim or interest it may have under this Agreement and no creditor, assignee or third party beneficiary of anyAgencv shall have any right, claim or title or any part, share, interest, fund, premium or asset of the Authority, except as otherwise provided for under Article 6 (e). ARTICLE 30— COUNTERPARTS This Agreement maybe executed by the Agencies in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute but one and the same instrument. ARTICLE 31— CHOICE OF LAW This Agreement shall be governed by the laws of the State of California. ARTICLE 32— SEVERABILITY If one or more clauses, sentences, paragraphs, provisions or articles of the Agreement shall be held to be unlawful, invalid or unenforceable, it is hereby agreed by the Agencies that the remainder of the Agreement shall not be affected thereby. ARTICLE 33— HEADINGS The titles of articles and paragraphs of this Agreement are for convenience only, and no presumption or implication of the intent of the parties as to the construction of this Agreement shall be drawn therefrom. ARTICLE 34— AGREEMENT COMPLETE The foregoing constitutes the full and complete Agreement of tl„, parties. There are no oral understandings or agreements not set forth in writing herein. Health Benefits Authority Joint Exercise of Powers Agreement Page 14 of 15 Amended and Restated June 1, 2010 1 11' 1 The parties to this Agreement evidence their adoption of this Agreement by (1) executing Appendix A, which is attached to and made a part of this Agreement and (2) by providing the Authority a copy of a formal resolution from its governing body adopting the amended and restated Agreement as of June 1, 2010, or such later date as specified in its resolution. Health Benefits Authority Joint Exercise of Powers Agreement Page 15 of 15 Amended and Restated June 1, 2010 ACWA ACWA -JPIA Alameda County WD Alpaugh ID Alta ID Amador WA American River FCD Angiola WD Antelope Valley -East Kern WA Aromas WD Banta - Carbona ID Bay Area Water Supply & Consery Dist Bella Vista WD Belridge WSD Berrenda Mesa WD Big Bear Area Regional Wastewater Big Bear City CSD Big Bear MWD Biggs -W Gridley WD Bighorn - Desert View WA Bodega Bay PUD Bolinas Community PUD Boron CSD Borrego WD Brookstrail Township CSD Browns Valley ID Buena Vista WSD Burney WD Butte WD Byron-Bethany ID Cachuma Oper & Maint Board Calaveras CWD Calaveras PUD Calleguas MWD Camrosa WD Carlsbad MWD Carmichael WD Carpinteria Valley WD Casitas MWD Castaic Lake WA Castroville WD Cawelo WD Centerville CSD Central Basin MWD Central California ID Central Coast WA Central San Joaquin WCD Central WD Channel Island Beach CSD Chino Basin Watermaster Appendix A page 1 of 3 May 26, 2010 Chino Basin WCD Chowchilla WD Citrus Heights WD City of Blue Lake City of Buellton i City of F i Imore City of San Juan Bautista City of Tehachapi Clearleke Oaks CWD Coastside CWD Consolidated ID Contra Costa WD Corcoran ID Cordua ID Cottonwood WD Crescenta Valley WD Crestline -Lake Arrowhead WA Crestline Village WD Cucamonga Valley WD Del Paso Manor WD "- Del Puer.o WD Delano- E.arlimart ID Delhi County WD Desert \NA Diablo Water District Dunnigan WD East Bay MUD East Contra Costa ID East Orange CWD F East Valley WD El Toro WD Elk Grove Water Services Elsinore Valley MWD Fair Oaks WD Fallbrcol: PUD Firebaigh Canal WD Foothill MWD Forresthill PUD Forestv le WD Frazier Park PUD ,•; Fresno ID Fresno Metro Flood Control Dist. Friant Power Authority Friant Water Authority Georgetown Divide PUD Glenn Colusa ID Golden Hills CSD Goleta ' ^/D Grassland WD Green-"ield CWD page 1 of 3 May 26, 2010 Helix WD Henry Miller Reclamation Dist #2131 Hi -Desert WD Hidden Valley Lake CSD Humboldt Bay MWD Humbolt Bay Harbor Rec Humboldt CSD Idyllwild WD Indian Wells VWD Irvine Ranch WD Ivanhoe ID Ivanhoe PUD James ID Joshua Basin WD Jurupa CSD Kanawha WD Kaweah Delta WCD Kern CWA Kern Tulare / Rag Gulch Kings CWD Kings River Conservation District Kings River Water District Kern Tulare WD Kinneloa ID Kirkwood Meadows PUD La Canada ID La Habra Heights CWD La Puente Valley CWD Laguna Beach CWD LagunalD Lake Arrowhead CSD Lake Don Pedro CSD Lakeside Irrigation WD Lakeside WD Las Virgenes MWD Le Grand CSD Littlerock Creek ID Los Alamos CSD Lost Hills WD Lower San Joaquin Levee District Madera /Chowchilla WPA Madera ID Madera WD Main San Gabriel Basin Wtrmstr Maine Prairie WD Malaga CWD Mammoth CWD Marina Coast WD Mariposa PUD McKinleyville CSD Merced ID A Mid - Peninsula WD Millview CWD Mission Hills CSD Mission Springs WD Mojave PUD Mojave WA Montara Water & Sanitary District Montecito Sanitary District Montecito WD Monterey Peninsula WMD Mountain Gate CSD MWD of Orange County Nevada ID Newhall CWD North Coast CWD North Delta Water Agency North Kern WSD North of the River MWD North San Joaquin WCD Oakdale ID Olivenhain MWD Orange Cove ID Orange CWD Orchard Dale WD Orland -Artois WD Pacheco WD Padre Dam MWD Pajaro Valley WMA Pajaro /Sunny Mesa CSD Palm Ranch ID Palmdale WD Panoche WD Paradise ID Patterson ID Pebble Beach CSD Pescadero Reclamation Dist. #2058 Phelan Pinon Hills CSD Pico WD Pinedale CWD Planada CSD Porterville ID Princeton - Codora -Glenn ID Quartz Hill CWD Rainbow MWD Ramirez WD Rancho California WD Rand Communities WD Reclamation District #108 Reclamation District #2068 Reclamation District #999 Reclamation District #1000 page 2 of 3 AAo 99 On4n Reclamation District #1004 Redwood Valley CWD Richvale ID Rincon Del Diablo MWD Rio Alto Water District Rio Linda - Elverta Community \ND Riverdale ID Rosamond Community Services Dist Rosedale -Rio Bravo WSD Rowland WD Sacramento Subruban WD San Andreas SD San Benito CWD San Bernardino VMWD San Bernardino VWCD San Francisquito Creek JPA San Gabriel Basin WQA San Gabriel CWD San Gabriel Valley MWD San Gorgonio Pass WA San Juan Water District San Luis & Delta- Mendota WA Santa Ana Watershed PA Santa Clara VWD Santa Fe ID Santa Margarita WD Santa Maria Valley WCD Santa Ynez River WCD Saucelito ID Scotts Valley WD Semitropic WSD Serrano WD Shafter -Wasco ID Solano County WA Solano ID Soquel Creek WD South Coast WD South Feather Water & Power (hydro) * "South Feather Power (water) South Montebello ID South San Joaquin ID South Sutter WD South Tahoe PUD Southern San Joaquin MUD Stockton East WD Stone Corral ID Sutter Extension WD Tehachapi- Cummings CWD Appendix A Terra Bella ID The West Side ID Therma i,o'Nater & Sewer Three Valleys MWD Trabucc Canyon WD Tranquility ID Tri -Darr Project Tulare ID Tulare Lake Basin WSD Tulelake ID Tuolumne Utilities District Twentynine Palms WD United WCD Upper San Gabriel Valley MWD Vallecitos WD Valley Center WD Valley CWD Valley of the Moon WD Vandenberg Village CSD '.' Ventura River CWD Vista ID Walnut Valley WD Weaverville CSD West Basin MWD f-gsi West Kem WD West Valley WD West Stanislaus ID Westborough WD Western MWD Wheeler Ridge- Maricopa WSD WRD of Southern California Yolo County FC & WCD t4r r y. . Yorba Linda WD Yuima MWD page 3 of 3 May 26, 2010 East Valley Water District Balance Sheet - Unaudited April 30, 2010 ASSETS UTILITY PLANT - at cost Utility Plant in Service - water department $116,238,718 Utility Plant in Service - sewer department 26,799,650 143,038,368 Less: Accumulated Depreciation (45,508,657) 97,529,711 Construction in Progress 18,069,664 115,599,375 RESTRICTED ASSETS: Emergency Reserve 2,192,925 COP Debt Service Funds - Trust Accts 439,995 Construction Funds 4 2,632,924 CURRENT ASSETS: Cash and Investments 8,424,178 Less: Restricted Cash and Investments 2,632,924 5,791,254 Accounts Receivable (net of allowance) 1,146,652 Other Receivables (net of allowance) 361,223 Inventory 961,236 Prepaid Expenses 135,009 8,395,374 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 3,050 Deferred financing charges 176,618 179,668 TOTAL ASSETS 126,807,341 Balance Sheet Page 1 East Valley Water District Balance Sheet - Unaudited April 30, 2010 LIABILITIES AND EQUITY LONG -TERM DEBT Certificates of Participation due after one year $5,186,985 Installment Payment Obligations 12,661,085 DWR Loan 138,623 Less: Deferred amount on refunding of COPS (255,677) 17,731,016 CURRENT LIABILITIES: Accounts payable 1,724,921 Accrued payroll and benefits 938,798 Customer service deposits 1,609,136 Construction deposits 181,692 Accrued interest payable 6,475 Long Term Debt - amounts due within one year 1,417,158 5,878,180 TOTAL LIABILITIES 23,609,196 EQUITY: Contributed Capital: Invested in Utility Plant 39,209,621 Other Contributed Capital 3,695,064 Retained Earnings: Reserved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for Unemployment Insurance 16,450 Unreserved 54,735,653 Net Income for current year 3,364 , 882 TOTAL EQUITY 103,198,145 TOTAL LIABILITIES AND EQUITY 126,807,341 Balance Sheet Page 2 O 00000000 0 000000000 O OoOOOOO o 00000000 0 OhQ r(p aDNQ 000000 0 0 00 00000 0 0000000 0 0000000 0 r O m O m o o h O o O o 0 0 0 O M 0 0 0 0 0 0 M r o 0 0 0 0 0 n I�MNMO m N m W rnyU\��O YY ' `c 0d cu �c^. u ]` J a OQ Nto m-e OrmONhV 'o "cvv mLL Ed=yy m NNQnQ M C ON1pn�N f M M N OI V U w ° ~vV a.�m�W ap N NOS N O M IQ Q m F O c a c�� 0 wc `m N N . 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J UW °- '''^'- i=•J s �W U O C v o Y U U Q = v r ¢ Ha =�E Uc3i W WIr j ON o n° � m:r mo o� me = -: c�' W W o m Z 'm -O L)J C) (5 a` ON=° ma �d`[.? UD o h- Z lX< am U<3COL, W°¢ Z v 10 a E d N C d 6 W d �EastValley Water District Board Memorandum No. B- 22 -2010 Date: June 22, 2010 From: Robert Martin, General Manager Recommendation: To adopt the 2010 -2011 Budget Budget Overview On behalf of District management staff, I am pleased to present, for the Board's consideration, the East Valley Water District proposed Operating and Capital Improvement Budget for fiscal year 2010 -2011. This document presents the financial framework through which the District will continue to carry out its mission to 'provide our customers with a safe and reliable water supply that is delivered at a fair and cost effective price'. East Valley Water District continues to be completely funded through customer fees and charges and does not receive any income from taxes. The rates underlying the revenue included in this budget have been established in accordance with the rate study finalized by HDR Engineering on June 1s' of this year. Revenue projections include the assumption that Phase 1 of the rate increases included in that study will be approved and become effective on October 1, 2010. Those rates are designed to be sufficient to cover ongoing operational costs, debt service payments, capital asset acquisition and construction, and anticipated contributions to Rate Stabilization Funds, formation of which is pending approval by the Board. Operating expenses are projected at $21.706 million and debt service costs will be $2.309 million. The capital budget proposed for 2010 -11 is $18.819 million. Financing sources for these expenditures include $1.045 million in contributions from operations, draws of $11.830 million against State Revolving Funds for plant 134 and Eastwood Farms, $889 thousand in assessments to Eastwood Farms property owners, and spending of $6.100 million on projects funded by the 2010 COP issue. Operations Water supply cost increases for 2020 -11 include increased participation in the basin cooperative recharge program administered by Valley Municipal Water District, and increases in assessments from North Fork Water Company where property taxes and other costs are being driven up by the new North Fork pipeline. Supply and pumping maintenance costs also show projected increases as deferred maintenance on pumps and plant buildings need to be addressed after being deferred for two years. Water treatment costs are projected to reach $1.500 million as all six of the mobile, well site treatment units are utilized for a full year, however, if customer demand for water continues to be flat, or falls due to rate increases, staff will try to meet demand from alternative wells that do not require these additional treatment costs. Wastewater collection system costs include small increases but remain relatively stable, and wastewater treatment costs payable to the City of San Bernardino include the pass through of all revenues collected plus an additional $132,000. These additional funds will cover the projected deficit from July to October when payments to the City will exceed revenues until EVWD's increases become effective, and also an anticipated deficit resulting from a lag in the District's implementation of additional increases in sewer treatment rates expected to be adopted by the City for January of 2011. Customer Account and General and Administrative costs will remain stable with a few exceptions. Labor costs will increase slightly as step increases are awarded to newer employees on their hire anniversary dates. In addition, the labor budget includes the addition of a new Public Information Officer in accordance with the Board's directive. Also, benefits will increase slightly due to a .23% increase in PIERS contribution rates, and a GASB 45 contribution of $172,000 has been added to begin pre- funding of post employment medical benefits for retirees. An increase in rents is also projected as the additional space offered by suite 30 in our complex (former real estate office) is exchanged for suites 12 and 19. Finally, contractual service will decrease for two reasons. First, studies of utility rates and corporate culture will not be repeated in 2010 -11, and 10% fee reductions were negotiated with our federal and state legislative advocates. Long Term Debt Issues The retirement of the District's 1996 COP issue in December 2009 leaves four remaining issues of outstanding debt: the 2004 and 2006 installment purchase agreements through Municipal Finance Corporation, the 2001 COP issue, and the capital lease on the new phone system. Debt service on these issues in 2010 -11 includes $885 thousand in interest and $1.424 million in principal payments. However, the District has recognized the need for additional capital financing for important infrastructure projects, plants 134 and 150 in particular, and has been pursuing various financing alternatives. The award of a $3 million grant and $11 million in 0% interest loans from the State Water Revolving Fund rewarded the District's efforts and has provided the capital needed to begin the upgrade to Plant 134's treatment technology. While the state funding will pay for the technology upgrade, state funds will need to be augmented by a bond issue that will pay for capacity upgrades to Plant 134, as well as fund water and sewer main projects, and the design of Perchlorate Treatment Plant 150. The debt service on the two new long -term obligations will have no impact on the District's 2010 -11 operating budget. The State Loan payments will not begin until after the project is completed in the fall of 2012, and the District's financial advisors have presented options for structuring the 2010 COP debt service whereby year one interest will be deferred and capitalized to later year principal payments. Capital Improvement Program The next three years of the District's Capital Improvement Program include spending of $54.5 million, including $18.9 million in the 2010 -11 fiscal year. The cost of ensuring safe drinking water has long impacted the District's budgeting as naturally occurring elements, and elements introduced by the agricultural industry have infiltrated underground water tables and need to be removed or treated. The 2010 -11 Capital Budget includes commencement of construction to upgrade and expand the Districts surface water treatment plant, and the construction of a blending tank and ancillary facilities to mitigate recent water quality issues in upper zone wells Additionally, the other capital projects will enhance reliability of our water supply to all District customers. Although the District does not rely heavily on imported water like many surrounding agencies, we are faced with the problem of transferring water from the lower, west end of the District where groundwater is plentiful, to the higher zones in the east end where growth is projected to occur once development activity resumes. In addition, the recent loss of wells due to both structural failure and water quality issues in the east end, places emphasis on the need to complete projects that will provide the pumping, and transmission pipeline capacity to transfer water between pressure zones. The capital budget also includes the Districts modest but consistent pursuit of technological upgrades. In this, the third year of our GIS implementation, staff will receive the remaining digital maps of the District that are being converted by Nobel Inc. Phase three of our GIS implementation will then begin, which is to integrate the new digital database with existing and /or needed applications. Software upgrades and assessments are included in this year's capital budget to continue this important conversion project. Conclusion The District will continue to be faced with budget challenges. The unpredictable revenues realized in 2009 -10 due to the worsening economy and higher rainfall, could be repeated, or worsened, in 2010 -11 due to customer conservation in response to rate increases. Staff will continue to work on identifying solutions to mitigate these challenges. For example, maximizing the most cost effective means of water production, working with Board Committee members to stabilize labor and benefits costs, and reviewing vendor relationships to ensure the District is receiving the best available pricing. In addition, staff will continue to look for opportunities to obtain grants and low interest loans when expensive plant additions or upgrades are made necessary by regulation. Preparation of the budget was accomplished by the combined efforts of District staff. Thanks are also extended to the members of the Board of Directors for their continued support and guidance in planning and implementation of the East Valley Water District's fiscal policies. Respectfully submitted, Robert E. Nfartin, General Manager EVWD OPERATING BUDGET FISCAL YEAR 2010 -2011 Page 1 EAST 'VALLEY WATER DISTRICT 2010.11 Operating Budget Non Operating Revenue Interest Income 539,720 235,825 22 COG 2009 -10 36,000 Gain on Disposal of Assets 2007 -08 2008 -09 2009 -10 Projected 2010.11 Cooperative Agreements - Power Actual Actual Budgetec Actual Proposed Operating Revenue 195.089 Water Sales -0,647,272 11,918,507 12,070,000 11,710,000 12,431,000 Water System (Meter) Charge 2,928,945 3,096,901 3,217,600 3,214,000 3,664,000 Sewer System Charges 22,943,230 3,407,900 3,535,000 3,496,220 3,820,000 Sewer Treatment Charges 5,561,830 5,631,258 5,757,900 5,700,000 5,870,000 Service Initiation Charges 63,875 91,000 135,000 135,000 136,000 Collection Charges 207,245 205,293 200 000 201,048 220,000 Installation Charges (water) 663.156 490,658 - Permit & Inspection Fees 210,884 1,450 500 1,000 2,000 Connection Charges (sewer capacity) 189,004 111,714 - - Capacity Charges (water) ',102,289 278,307 - - 24,517,730 25,232,988 24,916,000 24,457,268 26,143,000 Non Operating Revenue Interest Income 539,720 235,825 22 COG 32,522 36,000 Gain on Disposal of Assets 28,142 - Cooperative Agreements - Power 81,691 110,000 87,300 110,000 Operating Grants 195.089 Other 106,293 31,397 118,962 120,000 36,000 869,244 348,913 25(7,962 239,822 182,000 Total Revenue 25,386,974 25,581,901 25,166,962 24,697,090 26,325,000 Page 2 Interest Income Interest on Investments - less investment capital and lower rates Gain on Disposal of Assets Cooperative Agreements - Power Enernoc Agreement Operating Grants FEMA reimbursement of emergency repair costs Other Page 3 Category Descriptions Operating Revenue Water Sales Retail Water Sales Water System (Meter) Charge Charge based on meter size Sewer System Charges Maintenance /up keep District lines Sewer Treatment Charges Treatment charges collected for the City of SS Service Initiation Charges Administrative fee for setting up new customer account Collection Charges Delinq Fees, Returned Ck Chrgs, Disconnect Charges, Hang Tag Fees Installation Charges Main Extensions, Fire Hydrants, Meter Upgrades etc. - Fewer new building starts Permit & Inspection Fees Fees for new construction and upgrades - Fewer new building starts Connection Charges Installation costs of new services - Fewer new building starts Capacity Charges Fees for new construction and upgrades - Fewer new building starts Interest Income Interest on Investments - less investment capital and lower rates Gain on Disposal of Assets Cooperative Agreements - Power Enernoc Agreement Operating Grants FEMA reimbursement of emergency repair costs Other Page 3 EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget Pumping Supervision & Labor 467,642 505,813 549 300 2009 -10 468,200 Overtime Labor 2007 -08 2008 -09 2009 -10 Projected 2010.11 CIP Labor Credit Actual Actual Budgetev Actual Proposed Operating Expenses 192,616 254,926 200 OJC 200,000 347,000 Source of Supply 58,999 52,363 65 OOC 45,000 60,000 Supervision & Labor 53,927 134,747 148.00;) 151,100 157,000 Overtime Labor 121,820 138,824 4,00;) 2.000 5,000 Purchased Water - 3,014,921 125.07" 125,000 200,000 Facilities Maintenance 1,410 22,163 15,030 10,000 15,000 Groundwater Replenishment 145,302 144,215 163 V01 150,000 150,000 North Fork Assessments 58,295 58,295 60.0^,0 1 D2,245 110,000 Contractual Services 179,200 162,432 140,000 120,000 199,500 Water Supply Studies 50,000 92,691 _ 16,909 22.00:, 118,000 438,134 614,543 655.000 660,345 836,500 Pumping Supervision & Labor 467,642 505,813 549 300 465,000 468,200 Overtime Labor 75 OX 82,000 80,000 CIP Labor Credit (48 07C) (30,000) Facilities Maintenance 192,616 254,926 200 OJC 200,000 347,000 Materials & Supplies 58,999 52,363 65 OOC 45,000 60,000 Fuel & Power 2 161,205 2,062,995 2 025 000 1,995,000 2,050,000 Treatment Chemicals 121,820 138,824 150 OOC 142,000 165,000 3.002,282 3,014,921 _ 3.016 300 2,899,000 3,170,200 Water Treatment Supervision & Labor 93,573 139,203 166.70) 115,000 129,800 Overtime Labor 3C CO- 41,000 30,000 Facilities Maintenance 32,560 43,368 55.00 -1 40,000 50,000 Materials & Supplies 7,807 16,909 22.00:, 118,000 20,000 Fuel & Power 145,318 150,404 145,[04 130,000 145,000 Contract Treatment 302,318 936,774 1,177,C0',i 1,033,000 1,500,000 Treatment Chemicals 34,390 33,951 40, CO: 41,000 45,000 Water Treatment Studies __ 615,966 1,320,609 1,635,700 1,518,000 1,919,800 Sewer Treatment Contracted Services 5,561,830 5,631,258 5.757,900 5,700,000 6,002,000 Transmission & Distribution Supervision & Labor 852,748 851,611 953.100 1,056,500 1,038,700 Overtime Labor 70.000 70,000 80,000 CIP Labor Credit (15C CCC) (150,000) (385,000) Facilities Maintenance 143,980 204,215 29C .0 OC 290,000 287,000 Materials & Supplies 295,048 411,989 29C,COC 320,000 340,000 1,291,776 1,467,815 1,4521 CC 1,586,500 1,360,700 Wastewater Collection Supervision & Labor 196,980 278,457 275.' CC 255,000 310,300 Overtime Labor 1E OCO 5,000 5,000 CIP Labor Credit (`. OCO) Facilities Maintenance 53,295 54,012 16C.00C 160,000 150,000 Materials & Supplies 45,868 67,393 7C.SC 5 50,000 63,000 296,143 399,862 513_600 470,000 528,300 Page 4 Source of Supply Maintenance to main lines, services lines - increased paving costs / oil Supervision & Labor Water Quality Staff - See Schedule 1 Overtime Labor Purchased Water Muni water for Treatment Plant and Cooperative Recharge Program Facilities Maintenance Maintenance and Repairs Groundwater Replenishment SBVWCD pump tax at 7.85 per AF North Fork Assessments Assessments for East Valley shares of North Fork Stock Contractual Services Laboratory water testing / Water Trax / Urban Water Mgmt Plan Water Supply Studies New reclaimed water master plan study Pumping Supervision & Labor Production Staff - see schedule 1 Overtime Labor CIP Labor Credit Production Staff work on Capital Improvements (PI 40) - no current year projects Facilities Maintenance Maintenance and Repairs at Pumping Plants Materials & Supplies Materials for maintenance and repairs to Pumping Plants Fuel & Power Electrical power to extract and transfer water Treatment Chemicals Wellhead treatment Water Treatment Supervision & Labor Treatment Plant Operators - see schedule 1 Overtime Labor Facilities Maintenance Maintenance and Repairs at the Treatment Plant - increased repair costs Materials & Supplies Materials for use at the Treatment Plant Fuel & Power Electric cost for Treatment Plant Contract Treatment New Wells (treatment units) coming online Treatment Chemicals Chemicals used at Treatment Plant Water Treatment Studies Support work for Corp of Engineers Water Quality study Sewer Treatment Contracted Services Remittance to City of SB of Treatment Fees Collected Transmission & Distriubution Supervision & Labor Field crew and Meter Shop, - see schedule 1 Overtime Labor Facilities Maintenance Maintenance to main lines, services lines - increased paving costs / oil Materials & Supplies Small tools, inventory used to repair mains, services Wastewater Collection Supervision & Labor Sewer Crew - see schedule 1 Overtime Labor CIP Labor Credit Facilities Maintenance Maintenance to sewer lines Materials & Supplies Inventory and supples used for sewer line repairs and maintenance Page 5 EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget 2009 -10 2007 -08 2008 -09 2009 -10 Projected 2010.11 Actual Actual Budgeted _ Actual proposed Customer Accounts Supervision & Labor 522,233 597,941 627,000 575,000 573,000 Overtime Labor 55,OCO 55,000 60,000 Postage 107,986 105,044 115.0[0 110,000 126,000 Contracted Services 114,822 140,246 144,000 155,000 155,000 Materials & Supplies 13,822 5,904 8,000 1,000 8,000 Bad Debts / Shortages 3,856 6,580 3,1300 3,500 3,500 762,719 855,715 952.500_ 899,500 925,500 General & Administrative Supervision & Labor 1,595,572 1,938,453 2,002.3CC 2,182,000 2,117,000 Overtime Labor 31,COC 25,000 40,000 CIP Labor Credit (325,50[; (340,000) (291,000) Benefits 1,629,690 1,906,399 2303,40C 2,110,000 2,490,830 Directors Fees 55,250 80,350 75,000 78,000 80,000 Directors Expenses 19,690 17,119 24000 22,000 22,000 Telephone and Utilities 132,915 121,373 130.000 120,000 120,000 Dues & Subscriptions 100,127 114,228 117,500 115,000 112,650 Postage 13,511 30,160 39.0;( 24,000 25,500 Office Equipment 135,848 211,869 138.00() 140,000 138,000 Office Supplies and Expenses 89,322 132,348 96,000 105,000 105,000 Vehicle Maintenance & Fuel 331,723 290,461 340,000 345,000 350,000 General Plant Maintenance 228,248 206,612 2D4.000 210,000 215,000 Contractual Services 650,823 648,792 676 5'C 698,000 647,500 Election Fees 366 - Public Education / Outreach 87,655 106,564 40 ON 30,000 46,000 Regulatory Fees / Compliance 96,718 76,255 109 0X 60,000 100,000 Rents & Leases 157,877 156,302 160 000 160,000 185,000 Licenses & Certifications 1,708 12,079 4 99ii 3,000 5,500 Employee Programs 29,176 22,185 24 090 25,000 25,000 Genera; Insurance 253,702 250,120 265 09': 255,000 265,000 Education / Seminars / Conferences 37,884 29,375 45 CC' 30,000 43,000 Meals, Lodging, Travel, Mileage 42,444 35,358 45 CL_ 35,000 43,000 Safety Equipment 23,557 27,484 34 50' 34,000 25,000 Disaster Emergency 8,799 10 CD: 10,000 53,000 5,713,440 6,422,685 6,566,600 6,476,366 6,962,980 Total Operating Expenses 17,682,290 19,727,408 20,550,7 DO 20,209,711 21,705,980 Page 6 Customer Accounts Supervision & Labor Overtime Labor Postage Contracted Services Materials & Supplies Bad Debts / Shortages General & Administrative Supervision & Labor Overtime Labor CIP Labor Credit Benefits Directors Fees Directors Expenses Telephone and Utilities Dues & Subscriptions Postage Office Equipment Office Supplies and Expenses Vehicle Maintenance & Fuel General Plant Maintenance Contractual Services Election Fees Public Education / Outreach Regulatory Fees / Compliance Rents & Leases Licenses & Certifications Employee Programs General Insurance Education / Seminars / Conferences Meals, Lodging, Travel, Mileage Safety Equipment Disaster Emergency Customer service department labor, including meter reading - see schedule 1 Delivery costs for bills and delinquent notices - increase in postage rates Bill Print & Mailing, Electronic Payment Settlement Fees - new mailing service Write off delinquent customer accounts with balances under $15.00 Administration, Finance and Engineering Labor - see schedule 1 Employee Benefits - see schedule 1 Daily Director Fees - reflects increase in daily rate to $175.00 per day Reimbursable Director Expenses Telephones, gas, electric, refuse and internet service See schedule 2 Office postage including Prop 218 notices - increase in postage rates Leases on general office equipment, software maintenance General office supplies and expenses Includes all District Vehicles Building Maintenance, Grounds Maintenance See Schedule 3 No seals contested Calendars, Community Events, Printed Materials Business Plans, AOMD and CARB compliance fees, AB2995 Office suites 12, 18, & 19, Storage units on 5th Distribution and Treatment Certifications Employee incentives, 25 year awards, EAP, Awards Banquet Policy w/ SDRMA, Caldwell broker / Decr due to dropping earthquake in 2006 Registration fees and education reimbursements Employee meals, lodging and travel expenses Safety equipment - new air monitoring equipment for confined spaces Employee first aid kits and disaster kits, Disaster supplies and emergency water Page 7 EAST VALLEY WATER DISTRICT 20.0 -11 Operating Budget 2009 -10 2007 -08 2008 -09 2009.1) Projected 2010.11 Actual Actual Budgetetl_ _ Actual Proposed Non - Operating Expense 1996 COP Interest 77,455 16,60E 16,605 - 2001 COP Interest 347,772 286.5 - 286,572 270,635 2004 Headquarters / Infrastructure Interest 409,160 376.1. 2 376,172 358,545 2006 Capital Project Financing Interest 285,702 266,1Ef 266,150 255,632 2010 Debt Financing Interest - Capital Lease - Phone System 13.4" E, 13,475 13,490 1,120,089 1,014,786 958,9', 958,974 898,302 Total Operating & Non - Operating Expense 18,802,379 20,742,194 21,509.6', 21,168,685 22,604,282 Other Uses Of Funds Capital Replacement 315,400 437,400 163.59(' 163,500 887,100 Contrib To Capital Improve Program 5,026431 2,855,000 1,541 SOG 1,541,500 1,045,000 Contrib To Rate Stabilization Fund 378,222 Debt Service Principal 1996 COPS 540,000 575,000 615 00C 615,000 - 2001 COPS 690,000 720,000 750 09S 750,000 785,000 2004 Installment Purchase Agrmt 354,388 370,515 387 37; 387,375 405,003 2006 Installment Purchase Agrmt 190,322 199,860 209.87; 209,875 220,393 2010 Water Revenue COPS / Sewer Loan 5.116,541 5,157,775 _ 3,667 25," 3,667,250 3,720,718 Total Expenditures _ 23,918,920 25,899,969 25,176,924 24,835,935 26,325,000 Net Cash Flow 962J (138,845) 0 (318,068) 1,468,054 Page 8 Non - Operating Expense 1996 COP Interest Semi annual pmts in June, December. Retires in 12/2009 2001 COP Interest Semi annual pmts in June, December. Retires in 12/2020 2004 Loan Interest Semi annual pmts in February, August. Retires in 8/2024 2006 Loan Interest Semi annual pmts in March, September. Retires in 3/2026 2010 Debt Financing Interest Capital Lease - Phone System Other Uses Of Funds Capital Replacement See Capital Replacements section Contrib To Capital Improve Program See Captial Improvement Program section Contrib To Rate Stabilization Fund 1996 COPS 2001 COPS 2004 Installment Purchase Agrmt 2006 Installment Purchase Agrmt 2010 Water Revenue COPS / Sewer Loan First yr interest capitalized and loaded onto back end debt service principal Page 9 Operating Revenue Water Sales Water System (Meter) Charge Sewer System Charge Sewer Treatment Charges Service Initiation Charges Collection Charges Installation Charges Permit & Inspection Fees Connection Charges Capacity Charges Non Operating Revenue Interest Income Gain on Disposal of Assets Cooperative Agreements - Power Operating Grants Other Total Revenue EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget - By Fund Proposed Water 12.431,000 3,664,000 68.000 135,000 FroposeC Sewer Combined 12,431,000 3,664,000 3.820.000 3,820,000 5 370.000 5,870,000 68 000 136,000 85.000 220.000 2.000 2,000 16,298.000 _3.845,000 26,143,000 33,000 3 000 36,000 110,000 110,000 24,000 12 000 36,000 167,000 15.000 182,000 16,465,000 9.860,000 26,325,000 Page 10 EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget - By Fund Pumping Supervision & Labor Proposed Proposed 468,200 Water Sewer Combined Operating Expenses Facilities Maintenance 347,000 Source of Supply 347,000 CIP Labor Credit Supervision & Labor 157,000 157,000 Overtime Labor 5.000 5,000 Facilities Maintenance 15,000 15,000 Purchased Water 200,000 200,000 Groundwater Replenishment 150,000 150,000 North Fork Assessments 110,000 110,000 Contractual Services 199,500 199,500 836,500 836,500 Pumping Supervision & Labor 468,200 468,200 Overtime Labor 80,000 80,000 Facilities Maintenance 347,000 347,000 CIP Labor Credit Materials & Supplies 60,000 60,000 Fuel & Power 2,050,000 2,050,000 Treatment Chemicals 165,000 165,000 3,170,200 3,170,200 Water Treatment Supervision & Labor 129,800 129,800 Overtime Labor 30,000 30,000 Facilities Maintenance 50,000 50,000 Materials & Supplies 20,000 20,000 Fuel & Power 145,000 145,000 Contract Treatment 1,500,000 1,500,000 Treatment Chemicals 45,000 45,000 Water Treatment Studies 1,919,800 1,919,800 Sewer Treatment Contracted Services 6,002,000 6.002,000 Transmission & Distriubution Supervision & Labor 1,046,700 (8,000) 1,038,700 Overtime Labor 72,000 8,000 80,000 CIP Labor Credit (385,000) (385,000) Facilities Maintenance 287,000 287,000 Materials & Supplies 340,000 340,000 1,360,700 1,360,700 Page 11 EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget - By Fund Wastewater Collection Supervision & Labor Overtime Labor CIP Labor Credit Facilities Maintenance Materials & Supplies Customer Accounts Supervision & Labor Overtime Labor Equipment Expenses Postage Contracted Services Materials & Supplies Bad Debts / Shortages General & Administrative Supervision & Labor Overtime Labor CIP Labor Credit Taxes and Benefits Directors Fees Directors Expenses Telephone and Utilities Dues & Subscriptions Postage Office Equipment Office Supplies and Expenses Vehicle Maintenance & Fuel General Plant Maintenance Contractual Services Election Fees Public Education / Outreach Programs Regulatory Fees / Compliance Facility Rents & Leases Licenses & Certifications Employee Programs General Insurance Education / Seminars / Conferences Meals, Lodging, Travel, Mileage Safety Equipment Disaster Emergency Miscellaneous Total Operating Expenses Proposed Water Proposed 528.050 Sewer Combined 310.300 310,300 5.000 5,000 150,000 63 000 28 3300 286,500 286,500 30,000 30,000 63,000 77,500 4,000 1,750 462,750 63,000 77,500 4,000 _ 1,750 462,750 150,000 63,000 528,300 573,000 60,000 126,000 155,000 8,000 3,500 925,500 1,588,950 528.050 2,117,000 28.800 11.200 40,000 (226,000) (65.000) (291,000) 1,793,397 697.432 2,490,830 40,000 40,000 80,000 11,000 11.000 22,000 84,000 36,000 120,000 92,373 20,277 112,650 17,850 7,650 25,500 96,600 41.400 138,000 68,250 36,750 105,000 298,000 52,000 350,000 172,000 43.000 215,000 323,750 323.750 647,500 32,200 13 800 46,000 75,000 25 000 100,000 129,500 55.500 185,000 3,850 1,650 5,500 12,500 12,500 25,000 185,500 79,500 265,000 30,100 12,900 43,000 30,100 12,900 43,000 17,500 7,500 25,000 37,100 15,900 53,000 4,942,320 :.020,659 6,962,980 12,692,270 9.013 709 21,705,980 Page 12 EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget - By Fund Other Uses Of Funds Capital Replacements Proposed Proposed 887,100 Contrib To Capital Improvement Program Water Sewer Combined Non - Operating Expense 252,970 125,252 378,222 1996 COP Interest - - 2001 COP Interest 270,635 270,635 2004 Headquarters / Infrastructure Interest 233,054 125,491 358,545 2006 Capital Project Financing Interest 255,632 141,751 255,632 2010 Capital Project Financing Interest - - - Capital Lease - Phone System 9,443 4,047 13,490 768,764 129,538 898,302 Total Operating d Non - Operating Expense 13,461,035 9,143,247 22,604,282 Other Uses Of Funds Capital Replacements 727,350 159,750 887,100 Contrib To Capital Improvement Program 755,000 290,000 1,045,000 Contrib To Rate Stabilization Fund 252,970 125,252 378,222 Debt Service Principal 1996 COPS - - 2001 COPs 785,000 785,000 2004 Installment Purchase Agrmt 263,252 141,751 405,003 2006 Installment Purchase Agrmt 220,393 220,393 2010 Water Revenue COPS I Sewer Loan 3,003,965 716,753 3,720,718 Total Expenditures 16,465,000 9,860,000 26,325,000 Net Cash Flow 0 (0) 0 Page 13 BUDGETCATEGORY Supervision and Labor EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget Salaries and Benefits Schedule 1 2009 -2010 2010 -2011 2009 -2010 Projected Adopted Adopted Adopted Budgeted Actual Water Sewer Combined General and Administrative 2,053,300 1,617,750 539,250 2,157,000 Source of Supply 157,000 162,000 162,000 Pumping 614,300 548,200 Reg Labor 548.200 Water Treatment 191,700 159,800 General And Administrative 159,800 Transmission and Distribution 1,063,100 1,118,700 1,118,700 Customer Accounts 652,000 316,500 316,500 633,000 Sewage Collection 288,100 5,000 315,300 315,300 Total Supervision and Labor 5,019,500 3,922,950 1,171,050 5,094,000 61,420 184,420 Total District Benefits 136,000 1,868,122 141,000 2,490,830 2,303,400 622,707 TOTAL SALARIES AND BENEFITS Supervision and Labor in Capital 7,322,900 5,791,072 1,793,757 7,584,830 Improvement Program Included in the above Labor Totals Laborand Salary and Benefit Distribution by Dept Reg Labor OT Labor Total Labor Benefits Benefits General And Administrative Administration 603.000 15,000 618.000 441.360 1,059,360 Finance 320,000 5,000 325,000 132,130 457,130 Warehouse 118,000 5,000 123,000 61,420 184,420 IT 136,000 5,000 141,000 59.840 200,840 Fleet Services 130,000 5,000 135,000 68.690 203,690 Engineering 810,000 5,000 815,000 366,030 1,181,030 Sub Total General & Admin 2,117,000 40,000 2,157,000 1,129,469 3,286,469 Source of Supply 157,000 5,000 162.000 50,340 212,340 Pumping 468.200 80,000 548,200 254,254 802,454 Water Treatment 129,800 30,000 159,800 43,603 203,403 Transmission and Distribution 768,000 70,000 838,000 405,181 1,243,181 Customer Service 573,000 60,000 633,000 238,437 871,437 Sewage Collection 186,000 5,000 191,000 96,013 287,013 Meter Shop 395,000 10,000 405,000 273,532 678.532 4,794,000 300,000 - 5,094,000 - 2,490,830 - 7,584,830 Benefits Medical, Dental & Life Ins 837,960 Workers Compensation 200,000 Pars Contribution 1,182,010 Medicare 73,860 Uniforms 25,000 OPEB (Retiree Medical Reimb and 172,000 Trust funding) Total 2,490,830 Page 15 EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget Dues and Subscriptions 2009 -10 2007 -08 2008 -09 2009 -10 Projected 2010 -11 BUDGET CATEGORY Actual Actual Butlgeled Actual Proposed General and Administrative ACWA 14,950 16,610 18,500 18,500 18,500 Association of S.B. County Special Districts 275 275 300 300 300 AWWA 3.800 3.310 3.200 3,310 3.500 AW WARF Subscriptions 17,400 15.165 16,000 15,921 16,000 California Municipal Utilities Association (CMUA 3.180 3.47C 3.500 3,475 3,600 California Utilities Emergency 500 500 500 500 500 CSDA (Calif Special Districts) 3,360 3.825 4.000 4,100 4,300 Foundation for Cross Connection 700 870 1,000 1,000 1,000 Government Finance Officers Association 300 155 300 160 300 Highland Chamber of Commerce 2,825 2,825 3,000 2,825 3,000 Inland Counties Water Association 500 500 500 500 500 IDS Holding - Online Shop Key Manuel 1,500 1,500 1,500 1,500 LAFCO 10,000 10,000 10,000 10,000 20,000 Miscellaneous 4,122 2,550 4.600 4.600 5,500 First American Real Estate 3,650 3,780 4,000 3,780 4,000 S.B. Chamber of Commerce 195 300 300 300 Southern California Water Committee 850 750 750 850 850 TRW 925 950 11000 Underground Service Alert 1,925 1,575 1,500 1,500 1,500 USGS 7,500 7,500 7,500 Water Education Foundation 3,500 3,500 3,500 3,500 3,500 Water Environment Federation 195 220 350 220 350 Water Resources Institute 15,000 15.000 15,000 15.000 15,000 Water Trax 13,000 13.000 13,000 W ESTCAS 2,000 1.150 1,450 1,150 1,150 X C - 2 Backflow 2.000 1,840 ACWA - Chromium 6 1.000 90,152 101 480 117,250 116,331 112,650 Page 16 Schedule 2 Category Descriptions ACWA Association of California Water Agencies Association of S.B. County Special Districts AWWA AW WARF Subscriptions Research Foundation - Larger operating base and higher rate California Municipal Utilities Association (CMUA) California Utilities Emergency CSDA California Special Districts Association Foundation for Cross Connection Cross connection control and Hydrolic Research Government Finance Officers Association CFO Membership Highland Chamber of Commerce Inland Counties Water Association IDS Holding On line manual for vehicle repairs LAFCO Miscellaneous First American Real Estate Property owner information used in the collection process S.B. Chamber of Commerce Southern California Water Committee TRW Credit Checks - moved to Customer Accounts Underground Service Alert Marking water and sewer lines United Stated Geological Service Emergency Response Water Education Foundation Water Environment Federation Water Resources Institute Water Traz Tracks water sampling results; moved to Source of Supply WESTCAS XC -2 Backflow Backflow test results program; moved to Transmission & Distribution Page 17 EAST VALLEY WATER DISTRICT 200910 Operating Budget Page 18 2009 -10 2007 -08 2008 -09 2009 -'C Projected 2010.11 Actual Actual Budgeted Actual Proposed Contractual Services Security 204,174 228,282 205,C0'J 207,000 210,000 General Engineering 3:,505 27,150 15.000 15,000 15,000 Computer Programmer 31,500 19.800 20.000 27,000 28,000 Legal Fees 45,162 44,032 60.00) 60,000 72,500 Audit /Accounting 32,560 44,309 39.003 39,000 4D,000 Public Relations 65,069 70,425 65.00 80,000 75,000 Trustee Fees 35,181 19,386 15,000 15.000 15,000 Federal Representation 45,130 66,066 60,000 60,000 55,000 State Representation 54,900 78,532 722,000 73,000 66,000 Safety Consultants 11.895 9,372 5,000 4,500 10,000 Salary Surveys 31,925 Insurance / Risk Assessment Grant Application Writing 5.315 Wash Plan 4,407 5,000 5,000 Website Maintenance 4,000 4,000 6,000 Rate Studies 41,100 33,450 70,000 70,000 Administrative Consultants 37.5CC 40,000 55,000 Miscellaneous 3.000 650,823 640,804 675_5OC_ 699,500 647,500 Page 18 Category Descriptions Contractual Services Schedule 3 Security Building alarms and guard service at Del Rosa and the Treatment Plant General Engineering General Engineering consulting and consultant for required Safety meetings Computer Programmer Consulting for Software programs and general computer programs Legal Fees Audit / Accounting Public Relations Public relations consultant and public awareness programs Trustee Fees Federal Representation 10% decrease in monthly fees State Representation 10% decrease in monthly fees Safety Consultants OSHA Consultants Salary Surveys Full reviews of Exempt, Non - Exempt positions Insurance / Risk Assessment Review of Alternate Proposals Grant Application Writing Assistance with completing grant applications Wash Plan Land use planning Website Maintenance Updates and changes performed by outside consultant Rate Studies Water and Sewer rates, developer fees, tiered rates Administrative Consultants GASS 45 update, IT Assessment, Santa Ana Sucker Miscellaneous WRI - History Transcription Page 19 VEW CAPITAL REPLACEMENTS FISCAL YEAR 2010 -2011 Page 1 EAST VALLEY WATER DISTRICT Capital Outlay / Replacement Schedule Fiscal Year 2010 -11 2010.11 Proposed 2009 -10 Budgeted Water _ Sewer Total Administration /Safety Mutual Water Company Stock 10,000 20,000 20,000 Air Monitoring Equip, Respirators 4,000 4,000 8,000 Suite 30 Improvements 146,000 79,000 225,000 Copier 3,000 3,000 6,000 Finance 4 Drawer Fire Proof Cabinet 3,000 Warehouse Heating & A/C Unit B00 500 1,300 Information Systems Computer Hardware Upgrades 10,000 2,500 2,500 5,000 MS Office 2010 10,000 5,000 5,000 10,000 Laserfiche Quickfields 2.500 2,500 5,000 48 Port Router for VOIP phone system 7,000 - Additional Ports for IVR 4.500 4,500 9,000 Customer Service Billing Software Update - 20.000 20,000 40,000 Enhanced Call Center (phone system) 2,350 2,350 4,700 Engineering Furniture for 2 Offices 7,500 2,500 10,000 Ricoh Copier Format Converter 1,500 500 2,000 Production Well Rehabs (120, 125, 142) 230,000 230,000 Booster, Electrical (25,56B) 30,000 30,000 Trailer Mounted Generator 80.000 80,000 Plant 133 - demolish tanks 90,000 Field Ext Cab Pickup Trucks (2) 70,000 70,000 Miscellaneous Equipment 3,000 3,000 3,000 Fence Employee Parking - Del Rosa 9,000 Cargo Containers 7,000 Hydraulic Broom, Grinder for Backhoe 32.500 32,500 Unit 136 - Replace Bed 5,000 Sewer Flow Monitoring Equipment 9,500 - Del Rosa Yard Upgrades 62,200 33,400 95,600 163,500 727,350 159,750 887,100 Page 2 EAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROGRAM INCLUDING CAPITAL BUDGET FOR FISCAL YEAR 2010 -2011 Page 3 EAST VALLEY WATER DISTRICT Capital Improvement Program Updated Through June 2010 Page 4 Prior Current (Memo) Projects - By Type Years Vear 2010 -11 2011.12 Actual Actual Budget Year 2 Source of Supply Plant 40 - Well Rehab 2,834,549 Plant 150 Wells - Lower Zone Wells (2) - - Total Source of Supply Projects 2,834,549 - Treatment Facilities Plant 134 - Upgrade Technology 1,628,270 - 10,547,500 5,175,500 Plant 150 - Lower Zn Perch Treat. Pi - Phase 1 1,793,163 - 1,200,000 7,890,000 Plant 150 - Lower Zn Perch Treat. P! - Phase 2 - - - Plant 152 - Inter. Zone Perch Treat. Plant 1,147,386 - - Total Treatment Projects 4,568,819 11,747,500 13,065,500 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station 50,000 - Plant 40 - Inter to Upper Zone Transfer 863 300,000 - Plant 127 - Lower to Inter Zone Transfer - - - Plant 12 - Replace Boosters / Well - 500,000 Plant 134 - Upper to Canal Zone Transfer - - Plant 39 - Inter to Upper Zone Transfer - Plant 25 - Inter to Upper Zone Transfer - - Plant 143 - Inter to Upper Zone Transfer - 1,000,000 - Total Pumping Projects 863 - 1,350,000 500,000 Wastewater Collection System Sewer System Studies / Planning 126,550 - 50,000 250,000 Sewer Main Lining - - 200,000 450,000 Conejo Main Replacement 110,815 - 1,040,000 - Total Wastewater Collection Projects 1 27365 - 1,290,000 700,000 Page 4 Page 5 2012.13 2013.14 2014 -15 2015.16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals - 2,834,549 - 1,925,000 1,925,000 - 3,300,000 3,300,000 - 5,225,000 1 8,059,549 - 6,803,770 10,750,000 1,075,000 - 21, 508,163 - - 5,050,000 2,850,000 7,900,000 - - - - 19,160,000 20,307,386 10,750,000 1,075,000 5,050,000 2,850,000 19,160,000 56,519,319 250,000 - - - 250,000 - - 863 - 300,000 300,000 500,000 - - - 1,000,000 520,000 780,000 - - 1,300,000 - - 2,200,000 - 2,200,000 400,000 - 400,000 - - - - 2,900,000 2,900,000 1,270,000 300,000 780,000 2,600,000 2,900,000 8,350,863 - - 376,550 450,000 450,000 450,000 450,000 1,800,000 4,050,000 - - - 110,815 450,000 450,000 450,000 450,000 1,800,000 4,537,365 Page 5 EAST VALLEY WATER DISTRIC Capital Improvement Program Updated Through June 2010 Page 6 Prior Current (Memo) I Projects- By Type Years Year 2010 -11 2011.12 Actual Actual Budget Year 2 Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 - 510,000 Live Oak Main Replacement 1,454 70,000 - Union / Vine Main Replacement 313,083 - - Harlan Lane Main Replacement 7,957 90,000 70,000 Cunningham / Hillview / Crest / Bruce - - 450,000 - 6th St 30" Pipeline - Plant 151 to Plant 40 - 100,000 3,815,000 6th St 30" Pipeline - PI 40 to PI 143 - - - 9th St 12" Pipeline - Del Rosa to Sterl ng - - - AMR Meter Replacement Program - 200,000 300,000 Plant 59 Recoating - - 300,000 Plant 143 - 10mg Inter Zone Storage - 1,050,000 - Relocation of Facilities for Other Agencies 226,320 100,000 Eastwood Farms Assessment District 59,270 - 2,211,399 - Total Trans & Distribution Projects 608,084 - 4,271,399 4,995,000 General Projects GIS Implementation 403,918 - 160,000 100,000 Headquarters Building 9,162,920 - - - Total General Projects 9,566,838 - 160,000 100,000 PLAN PROJECIM" .:_ :1Z :.1 : 8 13,$89 :..�:>, . Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 1,968,784 Developer Sewer Facilities (Reimb by Fees) 771,444 Water Conf / Solar Challenge 10,000 Plant 120 Rehab 38,431 Regional Treatment Plant 4,902 Demo Del Rosa Headquarters Bldg Seven Oaks Dam (SAR) Discharge 8,087 .20,818.1. �a�e8,epw t8 . Page 6 Page 7 ProJstltoos 2012 -13 2013 -14 2014 -15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 510,000 1,454 313,083 77,957 2,060,000 - 5,875,000 1,300,000 1,000,000 - 5,400,000 7,700,000 - - 700,000 - 700,000 300,000 300,000 - 900,000 _ _ - 300,000 10,700,000 10, 700,000 - 226,320 _ - - - 59,270 3,660,000 1,300,000 700,000 16,100,000 1 27,363,084 _ _ _ 503,918 10,000,000 19,162,920 10,000,000 19, 666,838 16.130,00 3.42 AW:, s. , 5, 'Im -_ 1,968,784 771,444 10,000 38,431 4,902 2 7903 ".470 16.130,01MIJ 3.125, 0001 6;960000 11 i , 551 5, ! . 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E c a` n c 12 O a) C C O �° a W O0 `d d> c J O J y aO v e 2 N O N 0 E d d m 5 ry o c c a 6 O q a�UUwww ~ q 00oo ~ ~ IL u c so a LL E a 0 0 N m v A � V LL C U C -E 0 o n 0 > V � Y C U j J W LL U q m= q a q U c j > m d � C > u� Y Y u o LL n N O , Y Y y E n n n °on Y C N O L N L m N o� "3t rynry n Y q o n a y n c E 0 01 o n a o 3 Y E w C n L N O N C _ q c °o L Z g w V O U c v nli O d= 2•dO O °o E M £_ > U q y 9 0 o a � o0 E Y E 3 £m-y _ E an 3 s y N U y d N E w �s � Y y a E m m nays °o E V o 0 E o o c Y O N Y O g N d N �G1 N7 L_ o N .L- U N'q q d c c (pn F N s U 1] I U a U K F N � X10 W a Q u 30 w a J J 1 N a W e O O v K v - LL C .. a C E a o E 0 > > p v > rn 0 C a w J % J W LL a > � N � O ¢ O m = U a > > m a u > N - 6 in O E a [ 7 u N d a V O a N m n y L 6 m o � m m n O N � n m n L d � o aDi a d N C N _m w in a? o E c � 10 � N L V o m m t m 5 3 0 E o d ri o c a N U m E a m E@ L jn d Ip n � N O N = N N n m O C m a a c vi m 'c n 3 w E c p E nmd m O n L O _ O a c cY m o ° O O O p N V E = L `O m E Hc a a � o n E o o N N = a a a 0 0 0 0 0 0 0 0 0 o c o 0 0 X N q 10 O YlJ O O O O X X a F (h a V V e o v o 0 i pL^ a T � a m K O O O O O O O N N X n 0 of M O V O N dC C d a a a C O q O V > n u y1 N H K O 0 Al N Y oy N 0 o � � N V V O Y d m O U N N V O N 0 C u E c a E o L i d c =a e G ry Z C m y a u a � > 0 0 C u N i v YN u 6 E c s CL C o o O N O (/ O O U .• 2 u c n � t = o c a ° S E O m - — « J U L O a C 41 O rt O C T � 9 O N N w 7 m C -y J 0 0... L N m H O E c n a+ N m oY D j` N .� �. c 0 0` n a` U m v m O ., C a n m E p p a` _ m° n .� A` °• w c c c 'S $ r mm o m uQ1i m a> t S i E u O d A LUW aJ0 L) W O O�(7pp0 c o c E LL e O O v K v - LL C .. a C E a o E 0 > > p v > rn 0 C a w J % J W LL a > � N � O ¢ O m = U a > > m a u > N - 6 in O E a [ 7 u N d a V O a N m n y L 6 m o � m m n O N � n m n L d � o aDi a d N C N _m w in a? o E c � 10 � N L V o m m t m 5 3 0 E o d ri o c a N U m E a m E@ L jn d Ip n � N O N = N N n m O C m a a c vi m 'c n 3 w E c p E nmd m O n L O _ O a c cY m o ° O O O p N V E = L `O m E Hc a a � o n E o o N N = a a a r U_ Q' r 47 O 'q W p Q U 3c wa J 1 U r Q W 0 0 d K adi LL C _ Y C n E o Y —y o � Y o Y i mo C Y N J X � W LL T y, w u A N n 0 w = A a V d ? O \ C d d V O A LL C O w A 'O N . � O y EL a � d � m C C y N C , 3 d N T n nL.O d w n N o Y 2,rnE n � n E a m � o � c o A ? 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O 0 N C 0 O a d> N O d 0 d ' O v 0 9 Q a n m a O ND7N a (O t0C OO tp a a O O O N N d d M a O � M eD c0000 ro N N al„ M 1l: M N M OJ N In vi N r N N N O a N N m u � N N 0 0 0 0 m o 0 c M M N r o a H> M ITC � O O O O O O O O O O O O O O N M d � O N O r O N N O r O O O O O 0 O O O O O O O O 0 !� � O O N d d O d !LI () O N O O O O O O O °o rn m op I°n m ao o m m R n ( m `m o E m o 00 o O o 0 °0 00 °o °o °o °o LL ~ Ct C O p N N O C O � N m a 3 Y � Y Q u N N m N V O y4 O a M t O N M r r p O O O r O A N M M N O M M .� Oai e 3 a E ` 1+ d E d ~ 9 U 0 00 qOO `o_� `o h o` so r 6 30, u w0 s t ? m a U p d a m m O'000 O N N x > in u,LL 5 c N¢ C YOg C p�UUN�J� �O CN �O. eS Z N O �m22a00" R� .mZ«ag o.o ins w° L 0. v N N O O Q t F Z d N N N o N U N H .Q Q. IL e c o_JUUW W WO m 0ir(D 0 S n 0S0 E e e 0 0 N N u N � � d LL C d C E E o° n v 3 > d X X � d 7 W LL m u o = p (7 a w U o d d c d o m m E m c d d u o i C 5 U c d a v n c¢12 'ud d N t 2 y C 3 0 m L 02 3 v E o m m o o d w �- c Z ¢ o d E n a a E o H a m m m O 2.2 d > N N m n o c u o 0 t o i Of x d d r o ;5 °v d > d y °y£ o o a E o m E d C_ N Q w y Q 3 C C 0 m N N mEca `o z ri c y 2—f d aa°oc c£ m v w N A r 3 ��daz 0 C) o ; ; ° ow E n y U J std. 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For Information, Registration, and /or Sponsorship Information: Email: Bonnie Tazza - BonnieT@cvwdwater.com A SPECIAL DINNER AT RUTHERFORD WINERY CAVES WINE TASTINGS AND RECEPTION COME JOIN US FOR THE ANNUAL CONFERENCE FEATURING SPEAKERS AND WORKSHOPS DESIGNED FOR CREATIVE AND INNOVATIVE IDEAS TO ENHANCE YOUR ORGANIZATIONS PERFORMANCE For more information contact: Bonnie Tazza - BonniT a cvwdwateccom ROBERT DELOACH - GENERAL MANAGER/CEO - CUCAMONGA VALLEY WATER DISTRICT JOHN ROSSI - GENERAL MANAGER - WESTERN MUNICIPAL WATER DISTRICT DR. BILL MATHIS - MATHIS GROUP