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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 07/13/2010East Valley t4DWater District 3654 HIGHLAND AVE., SUITE 412, HIGHLAND, CA BOARD MEETING July 13, 2010 3:00 P.M. AGENDA --------------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". --------------------------------------------------------------------- CALL TO ORDER PLEDGE OF ALLEGIANCE 1. Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Resolution 2010.09 — A resolution of the Board of Directors of the East Valley Water District Notice of Completion executed by the District for pumping equipment rehabilitation - install new bearings, machine new stainless steel bowl shaft, impellers & install wear rings at Plant 27 located at 1875 E. Marshall Boulevard 4. Accounts Payable Disbursements: Accounts Payable Checks # 224747 through # 224993 which were distributed during the period of June 16, 2010 through July 5, 2010 in the amount of $622,132.56 and Payroll and benefit contributions for the period ended July 5, 2010 and included checks and direct deposits in the amount of $230,909.44. Total Disbursement for the period $853,042.00 5. General Managers Fee's and Expenses OLD BUSINESS 6. Discussion and possible action regarding the District's 2010 -2011 Budget NEW BUSINESS 7. Discussion and possible action regarding claim for damages at 7433 Autumn Chase Dr., Highland, from Brian Zbrzyski 8. Resolution 2010.08 — A Resolution of the Board of Directors of the East Valley Water District Adopting a Records Retention Policy 9. Resolution 2010.10 — A Resolution of the Board of Directors of the East Valley Water district authorizing execution of a Grant of Easement to the City of Highland, an easement for roads, drainage and public utility purposes upon, under. over and across the real property in the City of Highland, County of San Bernardino, State of California 10. Discussion and possible action regarding California Special Districts Association 2010 Board Elections and ballot 11. Discussion and possible action regarding proposed California Special Districts Association Bylaws Amendments 12. Discussion and possible action regarding Plant 150 Prequal i fication of Ion Exchange System Manufacturers and Procurement of Bids 13. Review and accept the financial statements for the period ending May 31, 2010 14. Discussion and possible action regarding procedures and guidelines for the July 15`h public hearing 15. Directors' fees and expenses for June 2010 REPORTS 16. General Manager / Staff Reports 17. Consultant Reports 18. Committee Reports a. Legislative (Standing) b. Community Affairs (Standing) c. Policy Committee (Ad -Hoc) 19. Oral comments from Board of Directors CORRESPONDENCE 20. Water News Release regarding EPA Proposal to Updr:te Drinking Water Rule to Better Protect Public Health 21. Letter to the District from the San Bernardino Vallee Water Conservation District regarding a status report on Wash Plan activities MEETINGS 22. Special District and Local Government Institute "Finance" Conference, Hyatt at Fisherman's Wharf, San Francisco, September 9 -10, 2010 11 CLOSED SESSION 23. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) One Potential Case ANOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN ---------------------------------------------------------------------------- Pursuant to Government Code Section 54954.2(a), any request for a disability - related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. 3 EXHIBIT "A" RESOLUTION 2010.09 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District, as follows: WHEREAS, based upon the certificate of completion executed by the District for pumping equipment rehabilitation - install new bearings, machine new stainless steel bowl shaft, impellers & install wear rings at Plant 27 located at 1875 E. Marshall Boulevard. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby determine that said contract is completed and the President and Secretary are hereby authorized to execute a Notice of Completion on behalf of the District, and the Secretary is hereby authorized and directed to record said Notice of Completion in the office of the County Recorder, County of San Bernardino, State of California. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District upon motion duly made, seconded and carried on July 13, 2010. Ayes: Noes: Absent: Attest: W2496 1h 06/29/10 EAST VALLEY WATER DISTRICT George E. Wilson, Roard President Robert E. M_a_rti`n_,8_oa`rd-S—ecretary (Seal) RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO Name East Valley Water District ] Street PO Box 3427 ] Address San Bernardino, CA 92413 ] Attn: Engineering Department ] City& W2496 ] State FEE EXEMPT PURSUANT TO GOVERNMENT CODE SECTION 6103 SPACE ABOVE THIS LINE fOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described' 2. The full name of the owner is East Valley Water District 3. The full address of the owner is P O Box 3427 San Bernardino CA 92413 San Bernardino County 4. The nature of the interest or estate of the owner is, in fee. None. (If other than fee, strike "In fee" and insert, for example. "purchaser under contract of purchase, "or lessee') 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAME ADDRESS East Valley Water District A County District 3654 H ghla d Ave Suite 18 Hiahland CA 92346 6. A work of improvement on the property hereinafter described was completed on June 25 2010 The work done was: 7. The name of the contractor, if any, for such work of improvement was South West Pump and Drilling, Inc. April 16, 2010 (If no contractor for work of improvement as a whole. insert "none' (Date of Contract) 8. The property on which said work of Improvement was completed is in the city of San Bernardino County of San Bernardino , State of California, and is described as follows: Orange Grove Tract N 60 FT E 175 FT LOT 4 BLK 19 Map Book 11 Page 14 Records of San Bernardino County, 9. The street address of said property is 1875E Ma shall Boulevard (If no street address has been difficulty assigned, insert , "none ) Date: July 13. 2010 Verification for Individual Owner Signature of owner or corporate officer of owner named in paragraph 2 or his agent George E. "Skip" Wilson, Board President East Valley Water District VERIFICATION I, the undersigned, say: I am the Boar Sec etary the declarant of the foregoing ( "President of ', ` Manager of', "A partner of', "Owner or. Etc.) notice of completion; I have read said notice of completion and know the contents thereof; the same Is true of my knowledge I declare under penalty of perjury that the foregoing is true and correct. Executed on , 20, at . California (Date or signature.) (City, where signed ) (Personal signature of the individual who is swearing that the contents of the notice of completion are true.) Robert E. Martin, Board Secretary East Valley Water District East Valley tODWater District Board Memorandum From: Brian W. Tompkins / Chief Financial Officer Subject : Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period June 16, 2010 through July 5, 2010. Background: Date: JULY 13, 2010 Accounts payable checks are shown on the attached listing and include numbers 224747 to 224993 for A total of $622,132.56. The source of funds for this amount is as follows: Unrestricted Funds $622,132.56 Payroll and benefit contributions paid for this period totaled $230,909.44. Total disbursements $853,042.00. § I ƒ § 2 \k f ( 0 / _ coo 0 = on = c = Do c 00 E ;7 \\ }\ \\ 0 \})j �� C6 (D \ \\ �� \}) \\ w m -- cli 0 L) / k \ƒ \ 2 } 1 § / cn § / § w c $ \ < ` } ± ( 0 N L \ ) \ w \ S c\ ? \ ° \ § } / < ) } E } b \ £ \ ® Q \ ( ± } ) < 2 ! < $ 0� _ < < < 2 _ 0 0 § f 0 } , U- \ m ) E _ _ -° = @r /(\ ) }\ ) / / \! 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U U F- 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C) o° o° o`er o° 00 0 00 o�n o0 000 o�n M N M N M NO M M N M O O M N M O M O M O O M (Np (O N t0 N (O (O (O N co, (O N (O (O CO O N o N O— N O n O O O co O O r Y O Y O Y O Y O Y O Y 0 0 Y O Y O Y O Y 0 0 Y O U > U > U > U > U > U > > U > U > U > U > > U > N M V to o n O m O OD n a] N O W t0 aJ N W c7 p W �p 00 V � m� W rn N o N o N O N o N o N o o N o N o N o N o o N o t4DEast Valley Water District Board Memorandum From: Brian W. Tompkins / Chief Financial Officer Subject: General Manager's Expenses. i Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period June 16, 2010 through July 5, 2010. Background: Date: JULY 13, 2010 Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $109.44. A summary of theses expenses by authorized payment methods follows: American Express — R Martin American Express — J Hendricksen CalCard — R Martin 25.44 CalCard — J Hendricksen CalCard — E Bateman / C Contreras Direct Reimbursement 84.00' Total 109.44 DE=Valley Water District Board Memorandum No. B- 22 -2010 Date: June 22, 2010 From: Robert Martin, General Manager Recommendation: To adopt the 2010 -2011 Budget Budget Overview On behalf of District management staff, I am pleased to present, for the Board's consideration, the East Valley Water District proposed Operating and Capital Improvement Budget for fiscal year 2010 -2011. This document presents the financial framework through which the District will continue to carry out its mission to `provide our customers with a safe and reliable water supply that is delivered at a fair and cost effective price'. East Valley Water District continues to be completely funded through customer fees and charges and does not receive any income from taxes. The rates underlying the revenue included in this budget have been established in accordance with the rate study finalized by HDR Engineering on June 151 of this year. Revenue projections include the assumption that Phase 1 of the rate increases included in that study will be approved and become effective on October 1, 2010. Those rates are designed to be sufficient to cover ongoing operational costs, debt service payments, capital asset acquisition and construction, and anticipated contributions to Rate Stabilization Funds, formation of which is pending approval by the Board. Operating expenses are projected at $21.706 million and debt service costs will be $2.309 million. The capital budget proposed for 2010 -11 is $18.819 million. Financing sources for these expenditures include $1.045 million in contributions from operations, draws of $11.830 million against State Revolving Funds for plant 134 and Eastwood Farms, $889 thousand in assessments to Eastwood Farms property owners, and spending of $6.100 million on projects funded by the 2010 COP issue. Operations Water supply cost increases for 2020 -11 include increased participation in the basin cooperative recharge program administered by Valley Municipal Water District, and increases in assessments from North Fork Water Company where property taxes and other costs are being driven up by the new North Fork pipeline. Supply and pumping maintenance costs also show projected increases as deferred maintenance on pumps and plant buildings need to be addressed after being deferred for two years. Water treatment costs are projected to reach $1.500 million as all six of the mobile, well site treatment units are utilized for a full year, however, if customer demand for water continues to be flat, or falls due to rate increases, staff will try to meet demand from alternative wells that do not require these additional treatment costs. = Wastewater collection system costs include small increases but remain relatively stable, and wastewater treatment costs payable to the City of San Bernardino include the pass through of all revenues collected plus an additional $132 j00. These additional funds will cover the projected deficit from July to October %hen payments to the City will exceed revenues until EVVVD's increases become effect ve. and also an anticipated deficit resulting from a lag in the District's implementation of additional increases in sewer treatment rates expected to be adopted by the City for January of 2011. Customer Account and General and Administrative costs will remain stable with a few exceptions. Labor costs will increase slightly as step increases are awarded to newer employees on their hire anniversary dates. In addition, the labor budget includes the addition of a new Public Information Officer in accordance with the Board's directive. Also, benefits will increase slightly due to a .23% increase in PIERS contribution rates, and a GASB 45 contribution of $172,000 has been added to begin pre- funding of post employment medical benefits for retirees. An increase in rents is also projected as the additional space offered by suite 30 in our complex (former real estate office) is exchanged for suites 12 and 19. Finally, contractual service will decrease for two reasons. First, studies of utility rates and corporate culture will not be repeated in 2010 -11, and 10% fee reductions were negotiated with our federal and state legislative advocates. Long Term Debt Issues The retirement of the District's 1996 COP issue in December 2009 leaves four remaining issues of outstanding debt: the 2004 and 2006 installment purchase agreements through Municipal Finance Corporation, the 2001 COP issue, and the capital lease on the new phone system. Debt service on these issues in 2010 -11 includes $885 thousand in interest and $1.424 million in principal payments. However the District has recognized the need for additional capital financing for important infrastructure projects, plants 134 and 150 in particular, and has been pursuing various financing alternatives. The award of a $3 million grant and $11 million in 0% interest loans from the State Water Revolving Fund rewarded the District's efforts and has provided the capital needed to begin the upgrade to Plant 134's treatment technology. While the state funding will pay for the technology upgrade, state funds will need to be augmented by a bond issue that will pay for capacity upgrades to Plant 134, as well as fund water and sewer main projects, and the design of Perchlorate Treatment Plant 150 The debt service on the two new long -term obligations will have no impact on the District's 2010 -11 operating budget. The State Loan payments will not begin until after the project is completed in the fall of 2012, and the District's financial advisors have presented options for structuring the 2010 COP debt service whereby year one interest will be deferred and capitalized to later year principal payments. Capital Improvement Program The next three years of the District's Capital Improvement Program include spending of $54.5 million, including $18.9 million in the 2010 -11 fiscal year. The cost of ensuring safe drinking water has long impacted the District's budgeting as naturally occurring elements. and elements introduced by the agricultural industry have infiltrated underground water tables and need to be removed or treated. The 2010 -11 Capital Budget includes commencement of construction tc upgrade and expand the Districts surface water treatment plant, and the construction of a blending tank and ancillary facilities to mitigate recent water quality issues in upper zone wells. Additionally, the other capital projects will enhance reliability of our water supply to all District customers. Although the District does not rely heavily on imported water like many surrounding agencies, we are faced with the problem of transferring water from the lower, west end of the District where groundwater is plentiful, to the higher zones in the east end where growth is projected to occur once development activity resumes. In addition, the recent loss of wells due to both structural failure and water quality issues in the east end, places emphasis on the need to complete projects that will provide the pumping, and transmission pipeline capacity to transfer water between pressure zones. The capital budget also includes the Districts modest but consistent pursuit of technological upgrades. In this, the third year of our GIS implementation, staff will receive the remaining digital maps of the District that are being converted by Nobel Inc. Phase three of our GIS implementation will then begin, which is to integrate the new digital database with existing and /or needed applications. Software upgrades and assessments are included in this year's capital budget to continue this important conversion project. Conclusion The District will continue to be faced with budget challenges. The unpredictable revenues realized in 2009 -10 due to the worsening economy and higher rainfall, could be repeated, or worsened, in 2010 -11 due to customer conservation in response to rate increases. Staff will continue to work on identifying solutions to mitigate these challenges. For example, maximizing the most cost effective means of water production, working with Board Committee members to stabilize labor and benefits costs, and reviewing vendor relationships to ensure the District is receiving the best available pricing. In addition, staff will continue to look for opportunities to obtain grants and low interest loans when expensive plant additions or upgrades are made necessary by regulation. Preparation of the budget was accomplished by the combined efforts of District staff. Thanks are also extended to the members of the Board of Directors for their continued support and guidance in planning and implementation of the East Valley Water District's fiscal policies. Respectf4Eartin, lly submitted, Rober General Manager qw' WAW EVWD OPERATING BUDGET FISCAL YEAR 2010 -2011 Page 1 EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget Non Operating Revenue Interest Income 539,720 235,825 22,000 2009 -10 36,000 Gain on Disposal of Assets 2007 -08 2008 -09 2009.1[ Projected 2010 -11 - Actual Actual 81,691 Budgetel _ - Actual Proposed Operating Revenue Operating Grants 195,089 Water Sales 10.647,272 11,918,507 31.397 12,070,000 11,710,000 12,431,000 Water System (Meter) Charge 2 928 945 3,096,901 348,913 3,217.6CC 3,214,000 3,664,000 Sewer System Charges 2,943,230 3,407.900 3, 53`.,OCO 3,496,220 3,820,000 Sewer Treatment Charges 5.561,830 5,631,258 5,757,900 5,700.000 5,870,000 Service Initiation Charges 63,875 91,000 135,000 135,000 136,000 Collection Charges 207,245 205,293 200,000 201,048 220,000 Installation Charges (water) 663,156 490,658 - Permit & Inspection Fees 210,884 1,450 500 1,000 2,000 Connection Charges (sewer capacity) 189,004 111,714 - Capacity Charges (water) 1.102,289 278,307 - - 24 517,730 25,232,988 24 916 COC 24,457,268 26,143,000 Non Operating Revenue Interest Income 539,720 235,825 22,000 32,522 36,000 Gain on Disposal of Assets 28,142 - Cooperative Agreements - Power 81,691 11 r, )CO 87,300 110,000 Operating Grants 195,089 Other 106,293 31.397 113 962 120,000 36,000 869,244 348,913 25) 962 239.822 182,000 Total Revenue 25,386.974 25,581,901 25,165 9,52 24,697,090 26,325,000 Page 2 Operating Revenue Water Sales Water System (Meter) Charge Sewer System Charges Sewer Treatment Charges Service Initiation Charges Collection Charges Installation Charges Permit & Inspection Fees Connection Charges Capacity Charges Awl Interest Income Gain on Disposal of Assets Cooperative Agreements - Power Operating Grants Other 4W Retail Water Sales Charge based on meter size Maintenance /up keep District lines Treatment charges collected for the City of SB Administrative fee for setting up new customer account Delinq Fees, Returned Ck Chrgs, Disconnect Charges, Hang Tag Fees Main Extensions, Fire Hydrants, Meter Upgrades etc. - Fewer new building starts Fees for new construction and upgrades - Fewer new building starts Installation costs of new services - Fewer new building starts Fees for new construction and upgrades - Fewer new building starts Interest on Investments - less investment capital and lower rates Enernoc Agreement FEMA reimbursement of emergency repair costs Page 3 EASI VALLEY WATER DISTRICT 2010 -11 Operating Budget Pumping Supervision & Labor 467,642 505.813 2009 -10 54P.30' 465,000 2007 -08 2008 -09 20C9 ?' Projected 2010.11 Actual Actual Budge etec_ Actual Proposed (48X4') Operating Expenses Facilities Maintenance 192,616 254,926 Source of Supply 200.0!' 200,000 347,000 Materials & Supplies 58,999 Supervision & Labor 53,927 134,747 148.':JC 151,100 157,000 Overtime Labor 2.161,205 'l' G: 2,000 5,000 Purchased Water - Treatment Chemicals 125.( ?C 125,000 200,000 Facilities Maintenance 1,410 22.163 1S.' OC 10,000 15,000 Groundwater Replenishment 145.302 144,215 163.'! ?;. 150,000 150,000 North Fork Assessments 58.295 58,295 60.cl 102,245 110,000 Contractual Services 179.200 162,432 144 oD: 120,000 199,500 Water Supply Studies 92,691 115,000 129,800 Overtime Labor 438,134 614,543 65C, Cj�' 660,345 836,500 Pumping Supervision & Labor 467,642 505.813 54P.30' 465,000 468,200 Overtime Labor 75,00 1 82,000 80,000 CIP Labor Credit (48X4') (30,000) Facilities Maintenance 192,616 254,926 200.0!' 200,000 347,000 Materials & Supplies 58,999 52,363 65.00; 45,000 60,000 Fuel & Power 2.161,205 2,062,995 2 02i,.O °: 1,995,000 2,050,000 Treatment Chemicals 121,820 138.824 150.on 142,000 165,000 3,002,282 3,014,921 3.01(.30: 2,899,000 3,170,200 Water Treatment Supervision & Labor 93,573 139.203 16E 7CC 115,000 129,800 Overtime Labor 3(.00,' 41,000 30,000 Facilities Maintenance 32,560 43,368 5" (G2 40,000 50,000 Materials & Supplies 7,807 16,909 Z OC' 118,000 20,000 Fuel & Power 145,318 150.404 14° ,CC' 130,000 145,000 Contract Treatment 302,318 936,774 ^.,17--,01- 1,033,000 1,500,000 Treatment Chemicals 34,390 33,951 4C 0C' 41,000 45,000 Water Treatment Studies _ 615,966 1.320.609 163E 'C; 518 000 1,919,800 Sewer Treatment Contracted Services _ 5,561,830 5,631,258 5 757 9C 5,700,000 6,002,000 Transmission & Distribution Supervision & Labor 852,748 851,611 955.1 C.- 1,056,500 1,038,700 Overtime Labor 7C OCC 70,000 80,000 CIP Labor Credit ;15C OC -) (150,000) (385,000) Facilities Maintenance 143,980 204,215 29C CC 290,000 287,000 Materials & Supplies 295.048 411,989 29C DC 320,000 340,000 _1,291,776 1,467,815 1,586,500 1,360,700 Wastewater Collection Supervision & Labor 196.980 278,457 27_' 'D- 255,000 310,300 Overtime Labor 1E CCC 5,000 5,000 CIP Labor Credit E CC) Facilities Maintenance 51295 54,012 '.6C.( . 160,000 150,000 Materials & Supplies 45,868 67,393 7C ED,, 50,000 63,000 296.143 399,862 51-,P7(. 470,000 528,300 Page 4 qw Source of Supply Maintenance to main lines, services lines - increased paving costs / oil Supervision & Labor Water Quality Staff - See Schedule 1 Overtime Labor Purchased Water Muni water for Treatment Plant and Cooperative Recharge Program Facilities Maintenance Maintenance and Repairs Groundwater Replenishment SBVWCD pump tax at 7.85 per AF North Fork Assessments Assessments for East Valley shares of North Fork Stock Contractual Services Laboratory water testing / Water Trax / Urban Water Mgmt Plan Water Supply Studies New reclaimed water master plan study Pumping Supervision & Labor Production Staff - see schedule 1 Overtime Labor CIP Labor Credit Production Staff work on Capital Improvements (PI 40) - no current year projects Facilities Maintenance Maintenance and Repairs at Pumping Plants Materials & Supplies Materials for maintenance and repairs to Pumping Plants Fuel & Power Electrical power to extract and transfer water Treatment Chemicals Wellhead treatment Water Treatment Supervision & Labor Treatment Plant Operators - see schedule 1 Overtime Labor Facilities Maintenance Maintenance and Repairs at the Treatment Plant - increased repair costs Materials & Supplies Materials for use at the Treatment Plant Fuel & Power Electric cost for Treatment Plant Contract Treatment New Wells (treatment units) coming online Treatment Chemicals Chemicals used at Treatment Plant Water Treatment Studies Support work for Corp of Engineers Water Quality study Sewer Treatment Contracted Services Remittance to City of SB of Treatment Fees Collected Transmission & Distriubution Supervision & Labor Field crew and Meter Shop, - see schedule 1 Overtime Labor Facilities Maintenance Maintenance to main lines, services lines - increased paving costs / oil Materials & Supplies Small tools, inventory used to repair mains, services Wastewater Collection Supervision & Labor Sewer Crew - see schedule 1 Overtime Labor CIP Labor Credit Facilities Maintenance Maintenance to sewer lines Materials & Supplies Inventory and supples used for sewer line repairs and maintenance Page 5 EAST VALLEY WATER DISTRICT 201011 Operating Budget 2009 -10 2607 -08 2008 -09 2009 -1 Projected 2010 -11 Actual Actual Budgeted Actual Proposed Customer Accounts Supervision & Labor 522,233 597,941 627 DC: 575,000 573,000 Overtime Labor 5` Or : 55,000 60,000 Postage 107,986 105.044 11' GC 110,000 126,000 Contracted Services 114,822 140,246 141 C [ 155,000 155,000 Materials & Supplies 13.822 5.904 p.or. -_ 1,000 8,000 Bad Debts / Shortages 3 856 6,580 S.Sp.:_ 3,500 3,500 762,719 855,715 95S'.`'C 899,500 925,500 General & Administrative Supervision & Labor 1 595,572 1,938 453 2 002,32;. 2,182,000 2,117,000 Overtime Labor 3' .G: 25,000 40,000 CIP Labor Credit X325,5: ? =i (340,000) (291,000) Benefits 1.629.690 1,906,399 2 2.110,000 2,490,830 Directors Fees 55.250 80,350 78,000 80,000 Directors Expenses 19.690 17,119 20 Oi 22,000 22,000 Telephone and Utilities 132,915 121,373 13(7'.[,5 120,000 120,000 Dues & Subscriptions 100,127 114,228 11 "1. O1 115,000 112,650 Postage 13,511 30,160 30,[6'° 24,000 25,500 Office Equipment 135,848 211,869 138.CC ^.- 140,000 138,000 Office Supplies and Expenses 89,322 132,348 96 C0 105,000 105,000 Vehicle Maintenance & Fuel 331,723 290,461 340.: f•,fl 345,000 350,000 General Plant Maintenance 228,248 206,612 234.'; CO 210,000 215,000 Contractual Services 650,823 648,792 676 5(,U 698,000 647,500 Election Fees - 366 - Public Education / Outreach 87.655 106,564 40 T;q 30,000 46,000 Regulatory Fees / Compliance 96.718 76,255 10J C CC 60,000 100,000 Rents & Leases 157,877 156.302 16; '7 ) 160,000 185,000 Licenses & Certifications 1,708 12,079 4.991 3,000 5,500 Employee Programs 29,176 22,185 23, 0 ;11) 25,000 25,000 General Insurance 253,702 250,120 265 X) 255,000 265,000 Education / Seminars / Conferences 37,884 29,375 45 Ci:9 30,000 43,000 Meals, Lodging, Travel, Mileage 42,444 35.358 4° ;::') 335,000 43,000 Safety Equipment 21557 27.484 3 34.000 25,000 Disaster Emergency 8.799 17 "' 0 10,000 53,000 5,713,440 6,422.685 6.565 E. 6.476,366 6,962,980 Total Operating Expenses _17,682,290 19,727,408 20 55J `JJ 20,209,711 21,705,980 Page 6 rAn Customer Accounts Supervision & Labor Overtime Labor Postage Contracted Services Materials & Supplies Bad Debts / Shortages General & Administrative Supervision & Labor Overtime Labor CIP Labor Credit Benefits Directors Fees Directors Expenses Telephone and Utilities Dues & Subscriptions Postage Office Equipment Office Supplies and Expenses Vehicle Maintenance & Fuel General Plant Maintenance Contractual Services Election Fees Public Education / Outreach Regulatory Fees / Compliance Rents & Leases Licenses & Certifications Employee Programs General Insurance Education / Seminars / Conferences Meals, Lodging, Travel, Mileage Safety Equipment Disaster Emergency Customer service department labor, including meter reading - see schedule 1 Delivery costs for bills and delinquent notices - increase in postage rates Bill Print & Mailing, Electronic Payment Settlement Fees - new mailing service Write off delinquent customer accounts with balances under $15.00 Administration, Finance and Engineering Labor - see schedule 1 Employee Benefits - see schedule 1 Daily Director Fees - reflects increase in daily rate to $175.00 per day Reimbursable Director Expenses Telephones, gas, electric, refuse and internal service See schedule 2 Office postage including Prop 218 notices - increase in postage rates Leases on general office equipment, software maintenance General office supplies and expenses Includes all District Vehicles Building Maintenance, Grounds Maintenance See Schedule 3 No seats contested Calendars, Community Events, Printed Materials Business Plans, AQMD and CARB compliance fees, AB2995 Office suites 12, 18, & 19, Storage units on 5th Distribution and Treatment Certifications Employee incentives, 25 year awards, EAP, Awards Banquet Policy w/ SDRMA, Caldwell broker / Decr due to dropping earthquake in 2006 Registration fees and education reimbursements Employee meals, lodging and travel expenses Safety equipment - new air monitoring equipment for confined spaces Employee first aid kits and disaster kits, Disaster supplies and emergency water Page 7 EAST VALLEY WATER DISTRICT 2010.11 Operating Budget 2009 -10 2007 -08 2008 -09 2009 1q Protected 2010 -11 Actual Actual _BudQ-te_ Actual Proposed Non - Operating Expense 1996 COP Interest 77,455 2001 COP Interest 347.772 2004 Headquarters /Infrastructure Interest 409,160 2006 Capital Protect Financing Interest 285,702 2010 Debt Financing Interest Capital Lease - Phone System _-,120,089 16,6PE 16,605 281:.':1: 286,572 37(.1.1 376,172 266.'1` 266,150 ___13.47_ 13,475 1.014.786 95F 9', 958,974 270,635 358,545 255,632 13,490 898,302 Total Operating & Non-Operating Expense 18.802.379 20,742,194 21,50E F.'< 21.168,685 22,604,282 Other Uses Of Funds Capital Replacement 315,400 437,400 16:.5f, r. 163,500 887,100 Contnb To Capital Improve Program 3,026,431 2,855,000 15415CC 1,541,500 1,045,000 Contrib To Rate Stabilization Fund 378,222 Debt Service Principal 1996 COPS 540,000 575,000 61 °. c2c 615,000 2001 COPS 690,000 720,000 75C 0; �: 750,000 785,000 2004 Installment Purchase Agrmt 354,388 370,515 387 27° 387,375 405,003 2006 Installment Purchase Agrmt 190,322 199,860 206 F7 -. 209,875 220,393 2010 Water Revenue COPS / Sewer Loan _5 116 5,157,775 3.667 25C 3,667,250 3,720,718 Total Expenditures 23,918,920 25,899.969 26,17E 524 24,835,935 26,325,000 Net Cash Flow 1,468,054 (318,068) rc 96:1 (138,845) 0 Page 8 Non - Operating Expense 1996 COP Interest 2001 COP Interest 2004 Loan Interest 2006 Loan Interest 2010 Debt Financing Interest Capital Lease - Phone System Other Uses Of Funds Capital Replacement Contrb To Capital Improve Program Contrib To Rate Stabilization Fund �r 1996 COPS 2001 COPS 2004 Installment Purchase Agrmt 2006 Installment Purchase Agrmt 2010 Water Revenue COPS / Sewer Loan 4W Semi annual pmts in June, December. Retires in 12/2009 Semi annual pmts in June, December. Retires in 12/2020 Semi annual pmts in February, August. Retires in 812024 Semi annual pmts in March, September. Retires in 3/2026 See Capital Replacements section See Captial Improvement Program section First yr interest capitalized and loaded onto back end debt service principal Page 9 Operating Revenue Water Sales Water System (Meter) Charge Sewer System Charge Sewer Treatment Charges Service Initiation Charges Collection Charges Installation Charges Permit & Inspection Fees Connection Charges Capacity Charges Non Operating Revenue Interest Income Gain on Disposal of Assets Cooperative Agreements - Power Operating Grants Other Total Revenue EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget - By Fund Proposed Pr:)oosed Water Sewer 12,431,000 3,664,000 820 000 870 000 68.000 68 000 135.000 85.000 2.000 Combined 12,431,000 3,664,000 3,820,000 5,870,000 136,000 220,000 2,000 16.298,000 9.845,000 26,143,000 33,000 3 000 36.000 110,000 110,000 24.000 12 000 36,000 167,000 15 000 182,000 16,465,000 9 860 000 26,325,000 Page 10 EAST VALLEY WATER DISTRICT 2010.11 Operating Budget - By Fund Sewer Treatment Contracted Services - 6,002,000 6,002,000 Transmission & Distriubution Proposed Proposed Supervision & Labor Water Sewer Combined Operating Expenses 72,000 8,000 80,000 Source of Supply (385,000) (385,000) Supervision & Labor 157,000 757,000 Overtime Labor 5,000 5,000 Facilities Maintenance 15,000 15,000 Purchased Water 200,000 200,000 Groundwater Replenishment 150,000 150,000 North Fork Assessments 110,000 110,000 Contractual Services 199,500 199,500 836,500 - 836,500 Pumping Supervision & Labor 468,200 468,200 Overtime Labor 80,000 80,000 Facilities Maintenance 347,000 347,000 CIP Labor Credit 60,000 60,000 Materials & Supplies 2,050,000 2,050,000 Fuel & Power 165,000 165,000 Treatment Chemicals 3,170,200 - 3,170,200 Water Treatment 129,800 129,800 Supervision & Labor 30,000 30,000 Overtime Labor 50,000 50,000 Facilities Maintenance 20,000 20=0 Materials & Supplies 145,000 145,000 Fuel & Power 1,500,000 1,500,000 Contract Treatment 45,000 45,000 Treatment Chemicals Water Treatment Studies 1,919,800 - 1,919,800 Sewer Treatment Contracted Services - 6,002,000 6,002,000 Transmission & Distriubution Supervision & Labor 1,046,700 (8,000) 1,038,700 Overtime Labor 72,000 8,000 80,000 CIP Labor Credit (385,000) (385,000) Facilities Maintenance 287,000 287,000 Materials & Supplies 340,000 340,000 1,360,700 - 1,360,700 Page 11 EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget - By Fund Wastewater Collection Supervision & Labor Overtime Labor CIP Labor Credit Facilities Maintenance Materials & Supplies Customer Accounts Supervision & Labor Overtime Labor Equipment Expenses Postage Contracted Services Materials & Supplies Bad Debts / Shortages General & Administrative Supervision & Labor Overtime Labor CIP Labor Credit Taxes and Benefits Directors Fees Directors Expenses Telephone and Utilities Dues & Subscriptions Postage Office Equipment Office Supplies and Expenses Vehicle Maintenance & Fuel General Plant Maintenance Contractual Services Election Fees Public Education / Outreach Programs Regulatory Fees / Compliance Facility Rents & Leases Licenses & Certifications Employee Programs General Insurance Education / Seminars / Conferences Meals, Lodging, Travel, Mileage Safety Equipment Disaster Emergency Miscellaneous Total Operating Expenses Proposed Fr: 2osed Water °;Ewer 11,200 310 300 (226,000) s 000 (291,000) 150 000 597,432 E3 000 40,000 528 300 286,500 286 500 30,000 20 000 63,000 77,500 4,000 1,750 462,750 63 000 77 500 4 000 1 750 462.750 Combined 310.300 5,000 150,000 63,000 528,300 573,000 60,000 126,000 155,000 8,000 3,500 925,500 1,588,950 528.050 2,117,000 28,800 11,200 40,000 (226,000) (65,000) (291,000) 1,793,397 597,432 2,490,830 40,000 40.000 80,000 11.000 11.000 22,000 84,000 36 000 120,000 92,373 20.277 112,650 17,850 7,650 25,500 96,600 41,400 138,000 68,250 36,750 105,000 298,000 52.000 350,000 172,000 43,000 215,000 323.750 323,750 647,500 32.200 13 800 46,000 75.000 25.000 100,000 129.500 55.500 185,000 3.850 '.650 5,500 12,500 12,500 25,000 185,500 79.500 265,000 30,100 12.900 43,000 30,100 12 900 43,000 17.500 '.500 25,000 37,100 15 900 53,000 4 942,320 2120 659 6,962,980 12,692,270 9 013 709 21,705,980 Page 12 WAMW EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget -By Fund Other Uses Of Funds Capital Replacements Proposed Proposed 887,100 Contrib To Capital Improvement Program Water Sewer Combined Contrib To Rate Stabilization Fund Non- Operating Expense 125,252 378,222 Debt Service Principal 1996 COP Interest - - 2001 COP Interest 270,635 - 270,635 2004 Headquarters I Infrastructure Interest 233,054 125,491 358,545 2006 Capital Project Financing Interest 255,632 405.003 255.632 2010 Capital Project Financing Interest - 220,393 " Capital Lease - Phone System 9,443 4,047 13,490 3,003,965 768,764 129,538 898,302 16,465,000 9,860,000 Total Operating & Non- Operating Expense 13,461,035 9,143,247 22,604,282 Other Uses Of Funds Capital Replacements 727,350 159,750 887,100 Contrib To Capital Improvement Program 755,000 290,000 1,045,000 Contrib To Rate Stabilization Fund 252,970 125,252 378,222 Debt Service Principal 1996 COPS - - 2001 C:OPs 785,000 785,000 2004 Installment Purchase Agrmt 263,252 141,751 405.003 2006 Installment Purchase Agrmt 220,393 220,393 2010 Water Revenue COPS I Sewer Loan 3,003,965 716,753 3,720,718 Total Expenditures 16,465,000 9,860,000 26,325,000 Net Cash Flow 0 (0) 0 Page 13 BUDGET CATEGORY EAST VALLEY WATER DISTRICT 2010.11 Operating Budget Salaries and Benefits Schedule 1 2009 -2010 2010 -2011 2009 -2010 Projected Adopted Adopted Adopted Budgeted Actual Water Sewer Combined Supervision and Labor 1,617,750 539,250 2,157,000 General and Administrative 2,053,300 162,000 162,000 of Supply 157,000 548,200 548.200 Pumpi ng Pumping 614,300 159,800 159,800 Water Treatment 191,700 1,118,700 1,118.700 and Distribution 1,063,100 316,500 316,500 633,000 Customer Accounts Customer Ac 652,000 315,300 315,300 Sewage Collection 288,100 5,019,500 3,922,950 1,171,050 5,094,000 Total Supervision and Labor 2,303,400 1,868,122 622.707 2,490,830 Total District Benefits 7,322,900 - 5,791,072 1,793,757 7,584,830 TOTAL SALARIES AND BENEFITS Supervision and Labor in Capital improvement Program Included in the above Labor Totals Labor antl Salary and Benefit Distribution by Dept Reg Labor Of Labor Total Labor Benefits Benefits General And Administrative 603,000 15.000 618,000 441.360 1,059,360 Administration 320,000 5,000 325,000 132,130 457,130 Finn Finance 118,000 5.000 123.000 61,420 184.420 Warehouse 136,000 5,000 141,000 59,840 200,840 IT 130,000 5,000 135,000 68,690 203,690 Services 810,000 5,000 815,000 366,030 1,181,030 Engineering Engi 2,117,000 40.000 2.157.000 1,129 469 3,286,469 Sub Total General & Admin 157,000 5,000 162,000 50,340 212,340 Sauce of SuPPIY 468,200 80,000 548,200 254,254 802,454 Pumping 129,800 30,000 159,800 43,603 203.403 Water Treatment 768,000 70,000 838,000 405,181 1,243,181 Transmission and Distribution 573,000 60,000 633,000 238,437 871,437 Customer Service 186,000 5,000 191,000 96,013 287,013 Sewage Collection 395,000 10,000 405,000 273,532 678,532 Meter Shop 4,794,000 300 000 - 5,094,000 - 2,490,830 - 7,584, Benefits Medical, Dental 8 Life Ins 837.960 Workers Compensation 200,000 Pe Contribution 1,182,010 Medicare care 73,860 Uniforms 25,000 OPEB (Retiree Medical Reimb and 172,000 Trust funding) 2,490,830 Total C72 Page 15 EAST VALLEY WATER DISTRICT 2010 -11 Operating Budget Dues and Subscriptions 2009 -10 2007 -08 2008 -09 2009 -10 Projected 2010 -11 BUDGET CATEGORY Actual Actual Budgeted Actual Proposed General and Administrative ACWA 14,950 16.610 18.500 18,500 18,500 Association of S.B. County Special Districts 275 275 AWWA 300 300 300 3,800 3310 3,200 3,310 3,500 AWWARF Subscriptions 17,400 15165 16,000 15,921 California Municipal Utilities Association (CMUA) 3,180 16.000 California Utilities Emergency 3,470 3.500 3,475 3,600 CSDA (Calif Special Districts) 500 500 500 500 500 3,360 3,825 4,000 4.100 4,300 Foundation for Cross Connection 700 870 Government Finance Officers Association 300 1,000 1,000 1,000 155 300 160 300 Highland Chamber of Commerce 2,825 2.825 3.000 Inland Counties Water Association 500 2,825 3,000 500 500 500 500 IDS Holding - Online Shop Key Manuel 1.500 LAFCO 1,500 1,500 1,500 10,000 10.000 10,000 10,000 20,000 Miscellaneous 4,122 2.550 4.600 4,600 5,500 First American Real Estate 3,650 3,780 4,000 3,780 S.B. Chamber of Commerce 195 4,000 300 300 300 Southern California Water Committee 850 750 TRW 750 850 850 925 950 1,000 Underground Service Alert 1,925 1.575 1,500 1,500 USGS 1,500 7,500 7,500 7,500 Water Education Foundation 3.500 3,500 3.500 3.500 3.500 Water Environment Federation 195 22C 350 Water Resources Institute 15,000 15.000 15,000 220 350 Water Trax 15,000 15,000 13.009 13,000 13,000 W ESTCAS 2.000 1,150 1,450 1,150 1,150 X C - 2 Back0ow 2.000 1,840 ACWA - Chromium 6 1,000 90.152 101.480 _117,250 116.331 112,650 Page 16 Wr Schedule 2 Category Descriptions _ Page 17 Association of California Water Agencies ACWA Association of S . County Special Districts AWWA Research Foundation - Larger operating base and higher rate AW WARF Subscriptions California Municipal Utilities Association (CMUA) California Utilities Emergency California Special Districts Association CSDA Cross connection control and Hydrolic Research Foundation for Cross Connection Government Finance Officers Association CFO Membership Highland Chamber of Commerce Inland Counties Water Association On line manual for vehicle repairs IDS Holding LAFCO Miscellaneous First American Real Estate Property owner information used in the collection process S.B. Chamber of Commerce Southern California Water Committee Credit Checks - moved to Customer Accounts TRW Underground Service Alert Marking water and sewer lines United Staled Geological Service Emergency Response Water Education Foundation Water Environment Federation Water Resources Institute Tracks water sampling results: moved to Source of Supply Water Trax W ES TCAS Backflow, test results program; moved to Transmission &Distribution XC -2 Backflow Page 17 EAST VALLEY WATER DISTRICT 2009 -10 Operating Budget 2009 -10 2007 -08 2008 -09 2009 -1G Projected 2010 -11 Actual Actual Budge.ed _ Actual Proposed Contractual Services Security 204,174 228,282 205000 207,000 210,000 General Engineering 35.505 27.150 15 G00 15,000 15,000 Computer Programmer 31.500 19.800 20.00(, 27,000 28.000 Legal Fees 45.162 44,032 60 000 60,000 72,500 Audit /Accounting 32,560 44,309 39006 39,000 40,000 Public Relations 68.069 70,425 6E.000 80,000 75,000 Trustee Fees 36.181 19,386 15 00i 15,000 15.000 Federal Representation 48.130 66.066 E0 00:1 60.000 55,000 State Representation 54,900 78,532 72 001 73,000 66,000 Safety Consultants 11,895 9,372 5 02" 4,500 10,000 Salary Surveys 31,925 Insurance / Risk Assessment Grant Application Writing 5,315 Wash Plan 4,407 5 000 5,000 Website Maintenance 4 N, 4,000 6,000 Rate Studies 41 100 33,450 70 OD 70.000 Administrative Consultants 3760,1 40.000 55,000 Miscellaneous 3 00, 650.823 640.804 675 50C_ _ 699,500 647,500 Page 18 ir/ 4wr Category Descriptions Contractual Services Schedule 3 Security Building alarms and guard service at Del Rosa and the Treatment Plant General Engineering General Engineering consulting and consultant for required Safety meetings Computer Programmer Consulting for Software programs and general computer programs Legal Fees Audit / Accounting Public Relations Public relations consultant and public awareness programs Trustee Fees Federal Representation 10% decrease in monthly fees State Representation 10% decrease in monthly fees Safety Consultants OSHA Consultants Salary Surveys Full reviews of Exempt, Non - Exempt positions Insurance / Risk Assessment Review of Alternate Proposals Grant Application Writing Assistance with completing grant applications Wash Plan Land use planning Website Maintenance Updates and changes performed by outside consultant Rate Studies Water and Sewer rates, developer fees, tiered rates Administrative Consultants GASB 45 update, IT Assessment, Santa Ana Sucker Miscellaneous W RI - History Transcription Page 19 EVWD CAPITAL REPLACEMENTS FISCAL YEAR 2010 -2011 Page 1 EAST VALLEY WATER DISTRICT Capital Outlay / Replacement Schedule Fiscal Year 2010 -11 2010 -11 Proposed 2009 -10 Budgeted Water Sewer Total Ad min istration /Safety Mutual Water Company Stock 10,000 20,000 2,500 20,000 Air Monitoring Equip, Respirators 4,000 4,000 8,000 Suite 30 Improvements 146.000 79,000 225,000 Copier 3.000 3,000 6,000 Finance 4.500 4,500 9,000 4 Drawer Fire Proof Cabinet 3,000 70,000 70,000 Warehouse Heating & A/C Unit 800 500 1,300 Information Systems Computer Hardware Upgrades 10,000 2.500 2,500 5,000 MS Office 2010 10,000 5.000 5,000 10,000 Laserfiche Quickfields 2,500 2,500 5,000 48 Port Router for VOIP phone system 7,000 90,000 Additional Ports for IVR 4.500 4,500 9,000 Customer Service 70,000 70,000 Billing Software Update - 20.000 20,000 40,000 Enhanced Call Center (phone system) 2.350 2,350 4,700 Engineering 7,000 - Furniture for 2 Offices 7.500 2,500 10,000 Ricoh Copier Format Converter 1,500 500 2,000 Production Well Rehabs (120, 125, 142) 230,000 230,000 Booster, Electrical (25,568) 30,000 30,000 Trailer Mounted Generator 80.000 80,000 Plant 133 - demolish tanks 90,000 Field Ext Cab Pickup Trucks (2) 70,000 70,000 Miscellaneous Equipment 3,000 3.000 3,000 Fence Employee Parking - Del Rosa 9,000 - Cargo Containers 7,000 - Hydraulic Broom, Grinder for Backhoe 32,500 32,500 Unit 136 - Replace Bed 5,000 Sewer Flow Monitoring Equipment 9,500 Del Rosa Yard Upgrades 62,200 33,400 95,600 163,500 727,350 159,750 887,100 Page 2 .r EAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROGRAM INCLUDING CAPITAL BUDGET FOR FISCAL YEAR 2010 -2011 Page 3 EAST VALLEY WATER DISTRICT Capital Improvement Program Updated Through June 2010 Page 4 Prior Current (Memo) Projects - By Type Years `.!ear 2010 -11 2011.12 Actual Actual Budget Year 2 Source of Supply Plant 40 - Well Rehab 2,834,549 Plant 150 Wells - Lower Zone Wells (2) - Total Source of Supply Projects 2,834,549 Treatment Facilities Plant 134 - Upgrade Technology 1,628,270 - 10,547,500 5,175,500 Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,793,163 - 1,200,000 7,890,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - - - Plant 152 - Inter. Zone Perch Treat. Plant 1,147,386 - - - Total Treatment Projects 4,568,819 - 11,747,500 13,065,500 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station - - 50,000 - Plant 40 - Inter to Upper Zone Transfer 863 - 300,000 Plant 127 - Lower to Inter Zone Transfer - - - - Plant 12 - Replace Boosters / Well - - - 500,000 Plant 134 - Upper to Canal Zone Transfer - - - - Plant 39 - Inter to Upper Zone Transfer - - - Plant 25 - Inter to Upper Zone Transfer - Plant 143 - Inter to Upper Zone Transfer - 1,000,000 - Total Pumping Projects 863 - 1,350,000 500,000 Wastewater Collection System Sewer System Studies / Planning 126,550 - 50,000 250,000 Sewer Main Lining - - 200,000 450,000 Conejo Main Replacement 110,815 - 1,040,000 - Total Wastewater Collection Projects 237,365 - 1,290,000 700,000 Page 4 Page 5 Projections 2012 -13 2013 -14 2014 -15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals _ 2,834,549 - 1,925,000 1,925,000 - 3,300,000 3,300,000 - 5,225,000 8,059,549 - 6,803,770 10,750,000 1,075,000 - - - 21,508,163 - - 5,050,000 2,850,000 - 7,900,000 _ _ _ - 19,160,000 20,307,386 10,750,000 1,075,000 5,050,000 2,850,000 19,160,000 56,519,319 250,000 - - - 250,000 _ 863 - 300,000 300,000 500,000 - - - 1,000,000 520,000 780,000 - - 1,300,000 _ - 2,200,000 - 2,200,000 400,000 - 400,000 _ _ _ - 2,900,000 2,900,000 1,270,000 300,000 780,000 2,600,000 2,900,000 8,350,863 _ _ _ - - 376,550 450,000 450,000 450,000 450,000 1,800,000 4,050,000 _ _ 110,815 450,000 450,000 450,000 450,000 1,800,000 4,537,365 Page 5 EAST VALLEY WATER DISTRICT Capital Improvement Program Updated Through June 2010 Page 6 Prior Current (Memo) Projects- By Type Years Year 2010 -11 2011.12 Actual Actual Budget Year Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 - - - 510,000 Live Oak Main Replacement 1,454 - 70,000 - Union / Vine Main Replacement 313,083 - - - Harlan Lane Main Replacement 7,957 - 90,000 70,000 Cunningham / Hillview / Crest / Bruce - - 450,000 - 6th St 30" Pipeline - Plant 151 to Plant 40 - 100,000 3,815,000 6th St 30" Pipeline - PI 40 to PI 143 - - - - 9th St 12" Pipeline - Del Rosa to Sterling - - - - AMR Meter Replacement Program - - 200,000 300,000 Plant 59 Recoating - - - 300,000 Plant 143 - 10mg Inter Zone Storage - - 1,050,000 - Relocation of Facilities for Other Agencies 226,320 - 100,000 Eastwood Farms Assessment Distric- 59,270 - 2,211,399 - Total Trans & Distribution Projects 608,084 - 4,271,399 4,995,000 General Projects GIS Implementation 403,918 - 160,000 100,000 Headquarters Building 9,162,920 - - - Total General Projects 9,566,838 - 160,000 100,000 TOTAL CAPITALAPROVE. PLAN PROJECTS 17,816,518 18;818,899 19,360,500 Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 1,968,784 Developer Sewer Facilities (Reimb by Fees) 771,444 Water Conf / Solar Challenge 10,000 Plant 120 Rehab 38,431 Regional Treatment Plant 4,902 Demo Del Rosa Headquarters Bldg Seven Oaks Dam (SAR) Discharge 8,087 TALiMiSCI VIEVALOPU PROJECTS 2,801,648 - Tout CapiU scts 20,618,166 18,818,899 19,360,500 Page 6 vw ,W' 2012••13 ProJscdons 2013.14 2014 -15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 510,000 1,454 313,083 77,957 2,060,000 - - 5,875,000 1,300,000 1,000,000 - 5,400,000 7,700,000 _ - 700,000 - 700,000 300,000 300,000 - 900,000 - 300,000 10,700, 000 10, 700,000 - 226,320 _ - 59,270 3,660,000 1 1,300,000 700,000 1 16,100,000 27,363,084 _ 503,918 10,000, 000 19,162, 920 10,000,000 19,666,838 16,130,000 3,125,000 6,980,000 5,900;000. 55,185,000_ 124;497,018 1,968,784 771,444 10,000 38,431 4,902 77 2,793,561 16.130.000 1 3,125,000 6,980,0001 5,900,000 55;185,000 "127290,579 Page 7 rt .7i �j x c 0 � 0 (�I LO C� co rt 0 0 l C:� 0 0 x c 0 � 0 LO 6 C� ri 6 05 m o < C:� ID O O O O O CD .0 Ci 0 q 0 ID ID 0 rt 4-0 6 C� o < C:� .0 Ci 0 q 0 ID ID 0 C 0 q w , 3 S o E C.) 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N C N C ¢ = S d N J N o a 2 0 0 ¢s c N d y'dl. d O O n m c a ¢ N 3 d N N O E a m 3 E J > o J m m 0 °; o w E w N O O c F r m o o a m y o m m o Lo u m o c o w G p T n C 0 N o m c m 3 a N a e 'c E d c R o m o y o o � a m a d D 0 S and ¢5 (J a` d a CK �/ LU }� § vw \ \E § ®2 )�a o /\j#() \ \ \ \ \�§ lktf) {} cc \ \c -E �({) /({ m o t5 ) i |!! ®G&mo : e 15 00 "6§ \ } \ \ \ \ \\ \ \ )!f \ \ \ \ \ ƒ2 / §® ; ■! \{ / . . . } 60 ! � a :, f \ / .. - ),\ : « ®& 22 ® - a\ ` \ - /3 -t z£�f C tt t= ) �©o N - -\�) \f 2 ) ( 2 / ( - )_(: :® ! {[ƒ(! - r , \- m \ } }\})}[[/ �/ {/a/3 �\ \c0 \ \E § ®2 )�a o /\j#() \ \ \ \ \�§ lktf) {} cc \ \c -E �({) /({ m o t5 ) i |!! ®G&mo : e 15 00 "6§ \ } \ \ \ \ \\ f U_ _N W p Q u 3 " Y o w a U H a W d d m m O U N o my o n c d _ rn C m a` 3 d y m c E a u N a m y n d d E C d d d O Q C i d LL n J N d 9 > C E w m a O Un c C E a 3 m E U U E p = `m n E o > 3 o d d o d c m E E c a o y o ui m N 3 L ¢ O > N O L E 3 c p O c 0 a d c m E a m v > m c U O do = N O C N C a N '65 O[ > 4 c L ❑ m = p y U d C N L 6 p = n y 6 CO O d 0 p m� d d L F C N n E a p w d– o w _ C E 3 0 0 0 0 E w w w n a 0 o x L T N U d O d 0 E« m E m m Z m o a x o E ti E o C N� N O U Z U 'm N ymj O y i p Q'O O m ry r• N c d rn o f p d a O N� m c= d m c U N � V> L 0 m m 0 d N OJ a - c N L n CO N rn m m a ^ c !c d T > d Y m N p O d N Y t N v `m o d N � 1") F N � O j N q � d 0o °o 0 0 0 N O O O O O d 0 N � r r i I oa c o o co o: co �� 0 co 0 co N p% —_ 7i c 71 j d � Q (JY 7 m I 9 d V O E p o c O 9 O in h y C O U> C N U O V O) N C U O c E a c N G c m LL C c m L m O O m C O)�2 O�J4dN m0 O`d LO CqN O d 6 2 C m E o a pl an d O C if f'. 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N N C N F" c dwUU w ww C 0K(7 0 n C O c E d d m m O U N o my o n c d _ rn C m a` 3 d y m c E a u N a m y n d d E C d d d O Q C i d LL n J N d 9 > C E w m a O Un c C E a 3 m E U U E p = `m n E o > 3 o d d o d c m E E c a o y o ui m N 3 L ¢ O > N O L E 3 c p O c 0 a d c m E a m v > m c U O do = N O C N C a N '65 O[ > 4 c L ❑ m = p y U d C N L 6 p = n y 6 CO O d 0 p m� d d L F C N n E a p w d– o w _ C E 3 0 0 0 0 E w w w n a 0 o x L T N U d O d 0 E« m E m m Z m o a x o E ti E o C N� N O U Z U 'm N ymj O y i p Q'O O m ry r• N c d rn o f p d a O N� m c= d m c U N � V> L 0 m m 0 d N OJ a F U q d wo w a J a Q U Q w O N N o C w s m D - w U N c n O N N V 6 A d LL d J W N N Lin 3 d N J a V C n 0 V D O N N O N c d N o n D H E y w c N N N O D C N N N p i U O = c c c N O �o O) N ` C U t LL c o E c N E2 O N L m O 0] J N m C C a a = = N N pO y ry O L C L E N a a .I c c Mm 0 3 m m m y u� A D D o - N 6 D C N u d y m a N d E C N O U � Q D y N V Y 4 C O B C j` d ry C U U D ° N n c N r n E n p E E mum o° J O c 4 C D N O N O C N d o N Y C= N ry d 0 C O d` N N d • N W N cO r yr mc0 N rn O o W M in N m d y O N V (O t0 N f0 O• (O N S O OJ �0 N O O C6 Ai 0 0 0 0 0 0 0 0 Na o 0 0 0 .oe o 0 0 0 0 0 0 0 y m> o 0 0 0 00 0 0 0 0 r N b m oy ry v 1'1 N O Y N y r M N q of N � N W � W O a N m C Q J Y U vv�� rcn o 0 0 0 N OJ N �O r N V N N N y ors. sr Y Y 00-0 C Y O D O « � N . « N O 0v gin o � °3 m v d J C m O) E c. C .. j N NIl h c N d Q A O- t0 U O D" Y N m y U O O d d J d C N n N 2 a p N VNI O N� d C5 h oc d U N R 0 0 U" F- � 6 N � N N F Y N U N F n d J U U W W W O O K U' n C) O H E d O N N o C w s m D - w U N c n O N N V 6 A d LL d J W N N Lin 3 d N J a V C n 0 V D O N N O N c d N o n D H E y w c N N N O D C N N N p i U O = c c c N O �o O) N ` C U t LL c o E c N E2 O N L m O 0] J N m C C a a = = N N pO y ry O L C L E N a a .I c c Mm 0 3 m m m y u� A D D o - N 6 D C N u d y m a N d E C N O U � Q D y N V Y 4 C O B C j` d ry C U U D ° N n c N r n E n p E E mum o° J O c 4 C D N O N O C N d o N Y C= N ry d 0 C O d` N N d D LLI CL O M c iL O O O 0 Ci CD ry 71 c E C N N C IA U. a - a 0 i0 o o C� M 00 CL 0 c c O 0 n u 8 r u LJ [ o [or C) ow I O M c iL O O O 0 H U R' F y O 'A wp � o wa J J C U H VS Q w u O N H U O d � D A m U A N C j T Qj O A A A E i c N O d A O L. O C � � o n� m � A T � A C a o � dm O � U o � m N A n c d � c y E C A N � N Y Y O U OL � c J N N y- t d E J y c O w E u n= m A m � m c ~ U " D d A = L � y L C Y t A m nO c c O O > ZO J C L C E E � m A � E m Y y 3 m A O A q > W O A y J O C O N i W o O C b 00,0 O T p N C Ov c� C a p O 0 d N N a N N N N ` O m � c 1p `A 0 T Y � A 00 u dtli: -. N r � Y q O N r � r A of N n tV `A o j ry � N A O ry 0 0 0 0 7 0 o 0 0 0 0 0 0 oy o 0 0 0 N m u c Q � Y u v e a v v e v o o m s A d� O � c E d A E o c Y O ib O= �c m UI c m .O-� n N o LL ` U a c c c O m J O O Z6 M 0 (r u N u u O 9 > a`Oo c m m J v m O O n ` Op h N m Q. O dd m m 0 . L i0 O d N N H B N 'm c O O Q m D- J U U w w w 0 10- c N O w U' O p a D c 0 F E a O N H U O d � D A m U A N C j T Qj O A A A E i c N O d A O L. O C � � o n� m � A T � A C a o � dm O � U o � m N A n c d � c y E C A N � N Y Y O U OL � c J N N y- t d E J y c O w E u n= m A m � m c ~ U " D d A = L � y L C Y t A m nO c c O O > ZO J C L C E E � m A � E m Y y 3 m A O A q > W O A y J O C O N i W o O C b 00,0 O T p N C Ov c� C a p O 0 d N N a r U H N L d W O Q U 30 L wa J a Q U F Q w a c ,o T d 1 m r b N q oy N r N Q q O � N Q M q of ry �M N q � N r q N u c 0 a o � N m c � q d �T U o o Q a � h a j N 10 ro r M C M m M r. m o M N 4n N r M o M m M M o o v cv U O a c ,o T d 1 m r b N q oy N r N Q q O � N Q M q of ry �M N q � N r q N u c 0 a o � N m c � q d �T U o o Q a � h a j N 10 ro r M C M m M r. m o M N 4n N r M o M m M M poi Mo N O , N N U O O N S q a iD N y U N aC j T p] d q � d y E a ; c d _m c L � O = m o '^ U a a L O a q � O � 9 a `o m c o c d OI E N N N O Y d d E T c N N N E N O y N a U r ^� NL. N � U a d N c d d N �p T X � N d N � LL C_ C r N O V C :D 'w N c i L y C F q N c E c E o E O ¢ d E E 3 E E n q d � 6 d � E y N m a U O o c Y D O y U (T O� c S Q U C J O O L yp C O)� O d o ) n `� E E p> a y Z h a a a` 00 n m N C O C C¢ ? t U N W r O U C U u .0 N O O a iii L d O. N !6 N N ti- 4% U O G IL UU W IL' W O C 0C C 0C) v L❑ E a poi Mo N O , N N U O O N S q a iD N y U N aC j T p] d q � d y E a ; c d _m c L � O = m o '^ U a a L O a q � O � 9 a `o m c o c d OI E N N N O Y d d E T c N N N E N O y N a U r ^� NL. N � U a d N c d d N �p T X � N d N � LL C_ C r N O V C :D 'w N c i L y C F q N c E c E o E O ¢ d E E 3 E E n q d � 6 d � E y N m a V H U C' r ur o 'm d ti 0 > o wa J 1 H Q w qlw D) O q U O O d a j T L d V N O E g U O d `d �' c m d 0 U O � N U 0) o c m = @s d ?a'S C E N O q N as a` � N C 6 y � � O v E O d � N t d � C C O O C N N O E 2 d O V C Q O mo Q t- N 9 ry d. C d 3 @ d N O N 2 v N d E EO O ) C U J > o [ c c = o C C q t E N C E o .0 N w E m w L t m O 0 ° =t oc O E 6 O r @ E w y za' o d c 'pm an O m 3 y n C C �L- u @ d O O = O O d ? j A p SQ(n a d a • o o co � r r r q T Y i d m e� N q u - N > r � O q O � N a 1+! q O � ry r ry IV q` oy N dn O O v O r O r O r N > d O 0 0 O O O O O ry m q � q t d p r r r V YJ O) m O) O � C d N v E m 9 U y O ` q o c s `o y W$ Q N z R3m Z6 d oci u m m c D E v m a N N x j w C N d c C O O LL O@ O N N O q O U J U d ao U d 6 @ E 0 0 `Oa Z N a. O d0 @ d A 1 N R O O Q L F C Q N@ d N F O N U N F m o a. JUU W w w0 0 w 600 n 0 0 Cc D) O q U O O d a j T L d V N O E g U O d `d �' c m d 0 U O � N U 0) o c m = @s d ?a'S C E N O q N as a` � N C 6 y � � O v E O d � N t d � C C O O C N N O E 2 d O V C Q O mo Q t- N 9 ry d. C d 3 @ d N O N 2 v N d E EO O ) C U J > o [ c c = o C C q t E N C E o .0 N w E m w L t m O 0 ° =t oc O E 6 O r @ E w y za' o d c 'pm an O m 3 y n C C �L- u @ d O O = O O d ? j A p SQ(n a d a F U d' H V1 Wp Q U 30 Lu a` J J R j U H Q W O O n a _T N U O d w U A N a j T m d d m E w c c d p d d U O C D W C r A o n O n c d w 5 c m `o E d d N O n Y E_ N " d c N EN E � o dU � d O L � O ti a A W U d d L C A N T N N O m (n C zr d N m C W W = O d L E � W N L E x c d c o l c o c U o E c Ed A O T U pL o 2 E vP m' d W N m �zi 3 E c c _ A g d E ❑ !oU � o K 5 m a O d a A O O a � 9 O n W T > d> m r b N q � N e n` oy N M W oy N m ry `m d ry Y N N � W o j N 0 0 O O O O O m o 0 0 0 0 0 0 o y o 0 o c o O o ry m � � A Q 7 V C d iI ay c W a ` c o om U =I v U n a C V « Ol N C r N 9 N c N O m N U j m w li M 9J0 CO LL N00 O c O UI mh U r d N m N: J d N a m c U n c 2 2 E p J p a w Z N a o° R o I' m . 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C a 1 J a N d a E T C d 1 W c O LL 6 J N i m 3 3 £ o om C O N O O m 2 j d O m ° E o b aooE.� m a a m m w U D Y '- O U N C n N C c LL c o Q D N N 10 C a C > E u u a � E C O O O o ° 0 3 'o ° a ; 5 ° E in 3 a z o 0 °f C ✓+ N .J T Z N C) N C U L.. LL N N I N O N N L F y =? O O U � N. N m m y Lj C N 3 rn o a $ @ A N N n N N O o O C !? C O > O N m o n n U m E E E LL E r y c y W u N E 0 a o c N a a y A d m r 6 TU y pWj d i R U 2w N$ L N-0 °. S cl m o 2 m m O N m 3 o a'�'S mi i d m a ` m o m= a E Q c °' 3 c rnro 3 !N O°OyO C1�T �a o 3 y o p 'E r C l0 2L3' -° voa a goo„ i� W 0 m m w a w o. 0 a` a a� D a C 10 a T j a> m m � N p O N � N < a ry > a O � N r M N q of N � N N > W o 0o ih m �nQO m C � ` q � Y Q u W M O O Q W O E v h 9 N U h N a O Q a O a d c a t •- � c°i c� c E C V O N T — d " a ❑ 9 U � C N O X N c O+ d% S c m @ J 0 0@ Ol N@ C J C 2a O "N�J 60 20 pGN a- 0 mo ti o o n F a N N N 'm c a J U U w w w O „ 0 x o o o. :D - U c E a > O U O m a U y = m a V DC p T m d O ` N e m c p? 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U u a � _ N d C C L N d E3� N d o O U O C c w T C n m o a; m O N j C O m 3 ry O LL c E zl c o E O 3 N rn� c m m _ n 3 F o r a U w V> >aam T y C d y N L 3 E 0 d 0 Y p O p N Q O C N O m 9 N y N L 2 U O7 E 3 Q1 N a N E V cc N w ° ` E m 0 C N O d U U% 7 0 E c L m � o a N � c m m m d Q m E c c 06 3 w o � u 0 m a i T) a Ir 'm LU a LLJ (L L) LU qANWW o LL V 2 �a 0 12 0 . E 220 Xw 09 00 .0 rn E m 0 c 0 w 0 m 0 0 0 9L O O E; .2 0 V U 0 2 uw 0 N 0 2 o E 0 9 LL O CD .94 O N 0 C5 > ---------- ID Ci C� 7 C5 'Y C5 O C; C; C; C; Q 0 00 0 C5 ON C5 6 C T N E .2 o 0 0 C) mo -6 ow c C) m > m c 0 � 7� 0 ao v m 0 0 mm 0 2 cc m 0 0 -6 0 00 6 z E 0 1. 0 -Fu 3 .0 cc s > -6 Z T b m 0 0 N LU W w F5 0 w 0 0 rD a C) E o LL V 2 �a 0 12 0 . 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C � ✓1 C C] Tw 0 0 z a O Uz m Z ¢. o a ci m z w o `o a S L F°- n m 1p m a>i = F F x A o a J U U w w w b A 0 I 7 0❑ O Q r o E a I o e 0 0 v A K d LL d C d n E o n 0 > m v > ❑ d Y > m ❑ � v 0 V O m An U @ y = A a N U C j T pj d wd c a C A U N E U U C d m E °' N C O � E m > L O~ /)� U �U C r N @ U o U w y N 7 N @ O a° U m w m c 0 m O H ryd O L to @ O C @ O y � O E ° n m U > @ a 3 m o � d = m a ° N N Z > o — O 'N o C o U t C C y c E a O � A 0 3 a3i @ y N N LO C o O O pK m L N � N 0 n m a AST VALLEY WATER DISTRICT 3654 EAST HIGHLAND AVE #18 HIGHLAND, CA 92346 LS (909) 885 -4900 FAX(909) 889 -5732 � 2010 Jl 2 iIEC r. L CLAIMS FOR DAMAGES St 4ai:ey iVater District TO PERSON OR PROPERTY INSTRUCTIONS: i. Subject to certain statutory exceptions, an action for money or damages may not be maintained against the District unless written claim has been timely presented to the District and rejected in whole or in part. 2. A claim shall be presented by the claimant or by a person acting on the claimant's behalf. 3. Answer all questions. Omitting information could make your claim legally insufficient. 4. Name and address of the person to whom you desire notices or communications to be sent regarding this claim. 5. This claim form must be signed on page 2 at bottom. 6, attach separate sheets, if necessary, to give full details. SIGN EACH SHEET 7 Claim must be filed with Board Secretary. TO:EAST VALLEY WATER DISTRICT I Claimant City and you esire NJURY ocp rcc ?? iv full alrtticulars. A, (Z i n � 555-cf 60 VIO��r>��I -W pi pt f f�'G�� , DES, -"D In (10.1. r ✓1 A, When did DAMAGE oe INJUR)"occur? Give full particulars, date, time of day: m6 IMK W06 nail Irlil2LolD .A-prp)liryak 01'00 �avw vipe6 in my q dDW6ir5 Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, give street names and address and measurements from landmarks: Dvuing -a►rs 5.edlroom &Iv564 Bifdromn woI6 ,��d ca-r e-4 What particular ACT or OMISSION do you claim cau ed the injury or damage? Give names of District employees causing the ' o I injury or damage, if known: j✓V wp p Y o b vm,5 wt. h A, P, I n .lbh e wal-cr -Ft� 12 {e�r�: uttortt� ¢u►r7vWJ A-ht YYON -v,s ;a4)0L.-11YNo:y off- 9411). Thp piobwk-, Over a rN►►11�, . What DAMAGE or NJURIES do you claim resulted? Give f II extent of injuries or damages cl med: znDior" C�i�ina� av�ay wgIIS o gec�'�oPm 0105ef, ©�/ �,-de-eorn Wali, Mgef in elo5e} hd erdRarwi In e/ose -f. What AMOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of computation: t 50x.67' VIto5e NVI ftfW0v)rv6 zn5wvo6e, iarAl ()illy 5ee1V,►r1A -he a mb v n4 o4- my Deduc+aW , Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis of Insurance payments received, if any, and names of Insurance Company: -1500.0 4ht amouvtt 161 m/ 0 AUffabV. SFF PAGF 2 rnVFRI THIR r`.I AIKA NAI IRT RF Clf AIGn rin1 PC\ /Coco Piny Expenditures made on account of accident or injury: (Date - Item) (Amount) Name and Address of Witness, Doctors and Hcspitals: READ CAREFULLY For all accident claims place on following diagram names of streets, including Nc'th. East, South, and West: indicate place of accident by " X " and by showing house numbers of distance to street corners. If District Vehicle was involved, designate by letter " A " location of District vehic e when you first saw it, and by " B" location of yourself or your vehicle when you first saw District vehicle: location of District vehicle at lime of accident by " A -1 " and location of yourself or your vehicle at the time of the accident by "B -1" and the point of impact by "/ NOTE: If diagrams below do not fit the s.tuation, attach hereto a proper diagram signed by claimant. FOR b7HER ACCIDENTS SIDEWALK CURB" r CURB Signature of Claimant or person filing on his behalf giving relationship to Claimant: Nib: -All daima s y e required to be examined as to their Claim under oath. Presentation o fa a aim is a felony (Calif. Penal Cole Sec. 72) CLAIMS MU T BE FILED WITH BOARD SECRETARY Name Date Water damage to closet ceiling 2. � Repaired pipe section « «� . _ - /�� \ \ � � \�' � \� �� \ ;. 2. �� \/ ?_. �� \ � : 11 1 rl F, t s:. rf � -`f F f / s F �r m E RESOLUTION NO. 2010.08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ADOPTING RECORDS RETENTION POLICY WHEREAS, the Board of Directors of the East Valley Water District finds as follows: A. The East Valley Water District ( "the District ") is a county water district organized and operating pursuant to the County Water District Law, California Water Code Section 30000 et seq. B. Pursuant to Government Code Sections 60200 - 60204, the District's Board of Directors ( "the Board ") is authorized to destroy or dispose of any District record (with exceptions) by utilizing any of the procedures set forth therein. C. Under Government Code Section 60201(b)(2), the Board may authorize the destruction or disposition of any District record that is not expressly required by law to be filed and preserved by adopting by resolution a records retention schedule that complies with guidelines provided by the Secretary of State, that classifies all of the District's records by category, and that establishes a standard protocol for destruction or disposition of records. THEREFORE, BE IT RESOLVED by the Board of Directors of the East Valley Water District as follows: Article 1. General Standard. It is the general policy of the District that all District records shall be retained, stored, or destroyed as authorized by the Board and allowed under California law. Article 2. Authorization for Destruction of Records. Pursuant to Government Code Section 60201(b)(2), the record retention schedule attached hereto as Exhibit "A" and incorporated herein by this reference is hereby adopted in its entirety, subject to the exceptions contained in Article 6 of this Resolution. In accordance therewith, after the records referenced therein have been retained for the time periods and according to the process set forth therein, such records are hereby authorized to be destroyed. Pursuant to Government Code Section 60201(c), the District is not required to photograph, reproduce, microfilm, or make a copy of any record that is destroyed or disposed of in accordance with the provisions of this Article 2. Article 3. Destruction of Records after Scannine. Any record not expressly required by law to be filed and preserved in original form may be destroyed at any time after it is electronically stored in conformance with the requirements of Government Code Section 60203, the applicable provisions of which are attached hereto as Exhibit `B" and incorporated herein by this reference. Article 4. Destruction of Duplicates. Pursuant to Government Code Section 60200, any duplicate record, paper, or document, the original or permanent photographic copy of which is in the files of the District, may be destroyed after confirmation that such original or permanent photographic copy remains on file in the District. Article 5. Retention of Records Not Mentioned. All records, papers, and documents not mentioned in this Resolution may be scanned as archival records or destroyed so long as such disposal is consistent with the recommendation of the Local Go-ernment Records Management Guidelines as set forth by the Secretary of State (February 2006) as the same may be amended from time to time. Article 6. Retained Records. Pursuant to Government Cede Section 60201(d), the District shall permanently retain records that relate to formation, change of organization, or reorganization of the District; a District ordinance unless it has been repealed, or is invalid, or is unenforceable for a period of five years; minutes of a meeting of the Board; pending claims and litigation records for two years after the disposition; records that are the subject of a pending Public Records Act request until the request is granted or two years have passed since denial: records ofconstruction projects prior to notice of completion and release of stop notices, if any; records related to non - discharged contracts or debts; records of title for District real property; unaccepted construction bids /proposals until two years old; records that specify the amount of compensation paid to District employees, office or independent contractors until seven years old; and any records for which the administrative, fiscal, or legal purpose has not yet been ful filled. Article 7. Periodic Review. This Resolution will be reviewed and revised as deemed necessary by the Board. Article 8. Effective Date. This Resolution shall take effect immediately upon its adoption. Adopted this _ day of 2010. AYES: NOES: ABSTAIN: ABSENT: George E. `,Filson, President ATTEST: Robert E. Martin, Board Secretary Records Retention Policy EXHIBIT A For records that are not preserved in accordance with Article 3 of the District's Records Retention Policy, the District will follow the California Special District's Association Records Retention Schedule as follows: Number of years to Retain FINANCE Bank Statements & Deposit Slips 3 Payroll timecards 3 Dividend Checks cancelled 6 Expense Reports 6 Subsidiary Ledgers (including A/P & A/R ledgers) 6 Trial Balances (monthly) 6 Checks (payroll & general) 8 Payroll individual time reports & earning records 8 Vouchers for payments to vendors, employees, et al 8 Audit Reports Indefinite General Ledgers & Journals Indefinite CORPORATE RECORDS Mortgages, Notes & Leases (expired) 8 Bylaws, Charter & Minute Books Indefinite Cash Books Indefinite Capital Stock & Bond Records (including stock certificates & transfer lists Indefinite Checks taxes, property & fulfillment of important contracts Indefinite Contracts & Agreements Indefinite Copyrights & Trademark Registrations Indefinite Deeds & Easements Indefinite Labor Contracts Indefinite Patents Indefinite Proxies Indefinite Retirement & Pension Records Indefinite Tax Returns & Working Papers Indefinite CORRESPONDENCE General Life of issue +2 License, Traffic & Purchase 6 Production 8 & Tax Indefinite -Legal INSURANCE Policies all types, expired) 4 Accident Reports 6 Fire Inspection Reports 6 Grou Disability Records 8 Reports 8 -Safety Claims after settlement 10 Records Retention Policy PERSONNEL Contracts (expired) 7 Daily Time Reports 3 Disability & Sick Benefits Records_ 6 Personnel Files terminated 6 Withholding Tax Statements 6 PURCHASING & SALES _ Purchase Orders 3 Requisitions 3 Sales Contracts 3 Sales Invoices 3 TRAFFIC RECEIVING & SHIPPING) Export Declarations 4 Freight Bills 4 Manifests 4 _ _ Shipping & Receiving Reports 4 _ Waybills & Bills of Lading 4 Records Retention Policy EXHIBIT B The following sections of the California Government Code are incorporated into Article 3 of the District's records retention policy: 60203. Records, papers, or documents not required to be filed; conditions. (a) Notwithstanding [Government Code] Section 60201, the District's Board of Directors] may authorize the destruction of any record, paper, or document that is not expressly required by law to be filed and preserved if all of the following conditions are compiled with: (1) The record, paper, or document is photographed, micro - photographed, reproduced by electronically recorded video images on magnetic surfaces, recorded in the electronic data processing system, recorded on optical disk, reproduced on film or any other medium that is a trusted system and that does not permit additions, deletions, or changes to the original document in compliance with Section 12168.7 [below] for recording of permanent records or non- permanent records. (2) The device used to reproduce the record, paper, or document on film, optical disk, or any other medium is one that accurately reproduces the original thereof in all details and that does not permit additions, deletions or changes to the original document images. (3) The photographs, micro - photographs, or other reproductions on film, optical disk, or any other medium are placed in conveniently accessible files and provision is made for preserving, examining, and using the files. (b) For the purposes of this section, every reproduction shall be deemed to be an original record and a transcript, exemplification, or certified copy of any reproduction shall be deemed to be a transcript, exemplification, or certified copy, as the case may be, of the original. 12168.7 Standards for Recording Permanent and Nonpermanent documents in electronic media; trusted system. (a) The California Legislature hereby recognizes the need to adopt uniform statewide standards for the purpose of storing and recording permanent and nonpermanent document in electronic media. Records Retention Policy (b) In order to ensure that uniform statewide standards remain current and relevant, the Secretary of State, in consultation with the Department of General Services, shall approve and adopt appropriate standards established by the American National Standards Institute or the Association for Information and Image Management. (c) The standards specified in subdivision (b) shall include a requirement that a trusted system be utilized. For this purpose and for purposes of Sections 25105, 26205, 26205.1, 26205.5, 278322.2, 34090.5, and 60203, Section 102235 of the Health and Safety Code, and Section 10851 of the Welfare and Institutions code. "trusted system" means a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that is originally stored. (d) In order to develop statewide standards as expeditiously as possible, and until the time that statewide standards are adopted pursuant to subdivision (b), state officials shall ensure that microfilming, electronic data imaging, and photographic reproductior are done in compliance with the minimum standards or guidelines, or both, as recommended by the American National Standards Institute or the Association for Information and Image Management for recording of permanent records or nonpermanent records. East Val ley Water District Board Memorandum No. B -23 -2010 Date: July 13, 2010 From: Ron Buchwald, District Engineer Subject: City of Highland Easement of EVWD property on Lankershim Avenue. Recommendation: Approve the Easement for the City of Highland and Authorize Signature of the Requested Legal Documents Background: The City of Highland is in the process of improving Lankershim Avenue between 5`h Street and Cypress Street. In order to meet the design requirements of the proposed street improvements, the City is requesting to acquire an easement through a portion of the District's property. The easement is for the construction of street improvements and is 105 Square Feet in area. This easement is 3 feet in width for the length of the property. The District owns the property at this location. This property formally belonged to the old Lankershim Mutual Water Company, which was acquired by the Distinct approximately 15 years ago. The property is 0.02 Acres or 1,050 Square Feet in size. Previously the property contained a well that has since been destroyed and currently there is an abandoned blow -off facility that serves no function. The City is requesting that the District provide an easement without just compensation for the benefit of the City project. The forfeit of just compensation is being asked of several property owners that are affected by this street improvement. Staff reviewed the above information including the legal documents and discussed the potential benefits of the street improvement to the District's property. The amount of property lost to the easement is negligible. Staff believes that the benefit from the improvements of the roadway meets or exceeds the value of property loss to the easements. I recommend that the Board move forward with the City's request. Please see the attached documents for further information. Fiscal Impact: $682.50 (assuming $6.50 per square foot property value) RESOLUTION 2010.10 A Resolution Of The Board Of Directors Of The East Valley Water District authorizing execution of a Grant of Easement to the City of Highland, an easement for roads, drainage and public utility purposes upon, under, over and across the real property in the City of Highland, County of San Bernardino, State of California. BE IT HEREBY RESOLVED AND ORDERED that the Grant of Easement dated July 13, 2010 and signed b Robert E. Martin, General Manager for East Valley Water District as grantor(s) to the City of Highland, its successors and assigns a Grant of Easement over, under, through and across the real property described therein. NOW, THEREFORE, BE IT FURTHER RESOLVED, that a copy of this resolution be attached to said Grant of Easement, and that the same be recorded in the Office of the County Recorder, County of San Bernardino, State of California, and filed in the records of said Board. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District by motion duly made, seconded and carried on July 13, 2010. Ayes: Directors: Noes: Absent: ATTEST: EAST VALLEY WATER DISTRICT George E. Wilson, Board President Robert E. M-a-rtin-,So-a-rd-ge-cretary RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: BETTY HUGHES CITY CLERK CITY OF HIGHLAND 27215 BASE LINE HIGHLAND, CA 92346 NO FEE PER G.C. 6103 A.P.N. 1192- 181 -26 SPACE. ABOVE " -HIS LINE FOR RECORDER'S USE GRANT OF EASEMENT (ROAD AND DRAINAGE) FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged. EAST VALLEY WATER DISTRICT hereby GRANT(S) to the City of Highland, a Municipal Corporation, an easement for roads, drainage, and public utility purposes upon, under, over, and across the real property in the City of Highland, County of San Bernardino, State of California, described as: SEE EXHIBITS "A" AND "B" ATTACHED HERETO AND MADE A PART HEREOF DATED: STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO , before me, Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the persons) whose name(s) is /are subscribed to the within instrument and acknowledged to me that be /she /they executed the same in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. (This Area for Official Notary Seal) WITNESS my hand and official seal. J 192-131 -26 GOF J,, EXHIBIT "A" The easterly 3.00 feet of that portion of Lot 29 of Tract 2625, Friedemann Subdivision, as per plat recorded in Book 37, page 25 of Maps, records of San Bernardino County, California, lying within in the City of Highland, County of San Bernardino, State of California, as conveyed to East Valley Water District, by Corporation grant deed recorded March 7, 1989 as Instrument No. 89- 081536, Official Records of said County. EXCEPTING therefrom all road easements of record. Contains approximately 105 square feet. Affects: A.P.N. 1192- 181 -26 Prepared under the direct Supervision of: Jeffer4 License Meiter, L.S. 8217 03/31/2011 No. P. 7 I/ 81 EX 1 \177631 0901 Lvikcrshfm &Dhvc \IegalsV.enkershimU 192-191 -26 GOE doc Date CITY OF HIGHLAND COUNTY OF SAN BERNARDINO (0) SCALE. ' " =4C' LEGEND: - - - - - -- INDICATES PROPOSE_; ��CPERTY LINE �TlTl -/' %Q INDICATES OFFER 0- :'i ;)ICATION - - -- NDICATES EXISTINC, 'r'; =ERTY LINE PTN. LOT 29, M.B. 37/25 1192 -181 -26 EAST v '_LEY WATER :- ISTRICT \ INST. NO. 89- J81536, O.R. REC 3i�7/1989 CYPRESS STREET f-- w w� McKINLEY STREET_j GRANT OF EASEMENT PLAT EXHIBIT "B" PREPARED 3Y: ASSOCIATED ENGINEERS. I,: 4a W Y - Z Q McKINLEY STREET_j GRANT OF EASEMENT PLAT EXHIBIT "B" PREPARED 3Y: ASSOCIATED ENGINEERS. I,: PERMISSION TO ENTER AND CONSTRUCT on, over, under and across the property located at Lankershim Avenue, City of Highland, CA. 92346 A.P.N. 1192-181-26 The undersigned, owner of the property located at the above address, does hereby grant to the City of Highland, and the City's representatives, permission to enter upon said property during the course of constructing new street improvements in the public right -of -way adjoining said property, and to construct and/or rearrange existing improvements on said property as is necessary to join with the new improvements. The existing improvements for which permission is hereby granted may include, but is not limited to driveway and walkway paving, grade transitions, yard drainage devices, landscape and irrigation restoration, fence and mailbox replacement, and joining to new improvements. Permission to Enter and Construct will terminate upon the date improvements are accepted by the City of Highland. Dated this day of 20. Daytime Phone Number: THE EAST VALLEY WATER DISTRICT J\ I]] 631 181 -26G Edoc c EI I CALIFORNIA SPECIAL DISTRICTS ASSOCIATION 2010 BOARD ELECTIONS MAIL BALLOT INFORMATION Dear Member: A mail ballot has been enclosed for your district's use in voting to elect a representative to the CSDA Board of Directors in Region 5, Seat B. Each of CSDA's six (6) regional divisions has three seats on the Board. Each of the candidates is either a board member or management -level employee of a member district located in your geographic region. Each Regular Member (district) in good standing shall be entitled to vote for one (1) director to represent its region. We have enclosed the candidate statements for each candidate who submitted one. Please vote for only one candidate to represent your region in Seat B and be sure to sign, date and fill in your member district information (in some regions, there may onlj de one candUa- M . If any part of the ballot is not complete, the ballot will not be valid and will riot be counted. Please utilize the enclosed return envelope to return the completed ballot. Ballots must be received at the CSDA office at 1 1 12 1 Street, Suite 200, Sacramento, CA 95814 by 5:00pm on Friday, August 6, 2010. If you do not use the enclosed envelope, please mail in your ballot to: California Special Districts Association Attn: 2010 Board Elections 1112 1 Street, Suite 200 Sacramento, CA 95814 Please contact Diana Zavola toll -free at 877.924.CSDA or dianoz @csda.net with any questions. Del Region 3 None Yolo Siakiyou Napa Mocw .lano Snesta Lassen Alan Schoenstein,McCloudCSD Humcoll Tnnhy � Tghema. Mendocino Glenn Buda Lake Region 3 Region 5 Yolo Sonoma Napa Sacramento .lano Marin Alan Schoenstein,McCloudCSD Cord a Costa John Fox, Goleta Sanitary District Region 2 Ahmed' San Francisco NoelleMattock,El Dorado Hills CSD San Male. Sant: Ginger Root, Tuxedo Country ClubFPD Clara Santa Cruz Pete Kampa, Tuolumne Utilities District O Arlene Schafer, Costa Mesa Sanitary District Board of Directors by Region R Alpine Yuba Sutter Amador CSD sin, Tuolumne" Calaveras ,loaouin, "Mono Ianitlau Manpoea Merced Vacant San Fresno Benito inyo Monterey Tulare I Kings San Lots OErepo Kam 43 Sznta San Bernardino Barbara Ventura Las Angeles NglWda \ Orange O Baanwyq >� Region 1 Region 3 Region 5 Mark Bryant, Gorberville Sanitary District Stanley Caldwell, Mt. View Sanitary District Jim Acosta, Saticoy Sanitary District Phil Schaefer, Western Shosto RCD James Kohnen,Alomeda County Mosquit) A; Jack Curtis, Ojai Valley Sanitary District Alan Schoenstein,McCloudCSD Sherry Sterrett, Pleasant Hill RPD John Fox, Goleta Sanitary District Region 2 Region 4 Region 6 NoelleMattock,El Dorado Hills CSD Adrienne (Ann) Mathews, Kern County WaterAgeocy Dewey Ausmus , North CountyCemeteryDistrict Ginger Root, Tuxedo Country ClubFPD Tim Unruh, Kern County Cemetery District No Jo MacKenzie, Vista Irrigation District Pete Kampa, Tuolumne Utilities District `vacant Arlene Schafer, Costa Mesa Sanitary District CSDA Region 5 Board of Directors Candidate Statement for Incumbent John R. Fox Please Consider Voting for Me! Why? I am a strong believer and advocate of "Special Districts" as an effective efficient form of local government. My proven track record featuring strong leadership abilities coupled with practical solutions, innovative thinking and forward looking approaches to planning, seasoned by over 30 years of experience in Special Districts makes me an active member of the CSDA Board of Directors team. Why? Examples of some of my 'results" driven experience is demonstrated by the following: 2009 Elected President of the Goleta Sanitary District Board of Directors for the fifth time 2007 Elected to my sixth full three year term on the CSDA Board of Directors 2006 Elected President of CSDA 2004 Elected President of the Santa Barbara Chapter of CSDA for the fourth time I have served CSDA in numerous leadership positions. They include all officer positions, chair of most of the standing committees, President of the CSDA Finance Corporation and outreach activities with SDRMA (Special Districts Risk Management Authority), CRWA (California Rural Water Association and Special Districts Association of Colorado, Florida and Oregon. As your director from Region 5, 1 will continue to work hard for you. Our combined efforts will continue to promote the value and importance of special districts as an integral and effective part of the American Political System. I welcome your comments or questions at any time, not just at election time, by phone at (805) 967 -9071 or e-mail at fxvionaaol.com. I will respond promptly to all communications. PLEASE VOTE FOR ME — JOHN FOX Kathy Tiegs Candidate Statement California Special Districts Association Region 5, Seat B My name is Kathy Tiegs and I am a candidate for the California Special District Association (CSDA), Board of Directors, Region 5, Sea* ''B ". My desire to serve on the Board comes from my passion to plav a more active role in special district issues on a local and statewide level. I was elected to the Cucamonga Valley Water District (CVWD) Board of Directors in November 2005 and currently serve as the Vice - president of the Board. I also serve on the District's Personnel, Legislative and Public Affairs, and Water Resource Development Committees. I understand and have first -hand knowledge of the mission and value special districts have in California. I am actively involved in special district governance organizations. I am currently the President of the Association of San Bernardino County Special Districts and have served on the Board since 2006. This organization represents all of the independent special districts within San Bernardino County. I also serve on CSDA's State Legislative Committee. As a member of this Committee we evaluate all legislation imparting special districts and provide recommendations on the Association's position. I have also completed the Special District Institute's certification program for Leadership and Managemer.t. In addition to my active involvement in special districts, I also serve on the Association of California Water Agencies (ACWA), Region 9 Board of Directors. I currently serve on the Local Government Committee and participate in ACWA's Legislative Outreach Program ensuring that our voice is heard in Sacramento when there are issues impacting our region as well as state- wide water issues. Professionally, I am retired with over 35 years of work experience in the field of water resource management. For many years, I actively participated with the Water Education Water Awareness Committee, a consortium of water agencies throughout the Inland Empire that promoted the efficient use of water and sought to increase public awareness of California water issues. I believe my experience and leadership qualify me as an excellent candidate to represent the vast diversity of special districts throughout Region 5. 1 loo}: forward to the opportunity to work with and serve each of our member organizations. Dear CSDA colleagues My name is John DeMonaco and I am seeking election to a seat on the Board of Directors of the California Special Districts Association (CSDA), Region 5. I currently serve as President on the Board of Directors of the Chino Valley Independent Fire District. I am very proud to state that the Fire District is the first fire district to receive the District of Distinction accreditation from the Special Districts Leadership Foundation (SDLF). Also, I currently serve on the CSDA Education Committee and the CSDA Planning Committee. I am a retired Fire Chief with approximately 33 years of Fire Service experience. I have been involved in city, county, JPAs and special districts in various capacities. My commitment to public service and local government is demonstrated by my extensive experience in the public sector. I served as Fire Chief for the Cities of San Marino and Westminster and as a Chief Fire Officer with the Orange County Fire Authority before retiring. I also worked for the cities of California City, Placentia, and Hawthorne. My education has been devoted to the public sector as well. I have a Batchelor of Arts degree in Public Management and I am a graduate of the National Fire Academy as an Executive Fire Officer. I understand, and I am committed to legislative advocacy for special districts. I recognize the importance of working together to represent the common interest of all California special districts and the residents that we serve. Special districts provide one of the most effective, efficient, and accountable forms of local service. It is vital that we continue to work together to influence and monitor policy decisions affecting California special districts. We are facing a new and challenging year. The state budget is as bad as ever and we are going to experience a new governor. Unfortunately, it does not appear that there is a cheerful outlook for the budget anytime in the near future. Another thing that affects us is the abundance of new legislation that is already in process and the legislation that is proposed, both known and unknown. Historically, the state has looked at local government to rescue them from their past bad decisions. I believe the state will continue to do so. I also believe that the state believes that Special Districts are a prime target. I am committed to work as hard as I can to keep our districts intact. My commitment, extensive experience and education in public service and as a special district board member and policy - maker, provides me with the ability to effectively serve as a CSDA Board Member representing all California special districts. I look forward to your support! Thank you, John DeMonaco RANCHO SIMI RECREATION AND i�ARK DISTRICT 1692 Sycamore D-ve, Simi Valley, California 93065 • (8051 '.84 -4400 • FAX (805) 526 -7025 Web Page: w w.rsrpd.orp Dear CSDA Members: The California Special Districts Association does an incredible job of watching out for all special districts in the State. Their on -going efforts include the offering of educational classes and conferences and the active monitoring of legislative and policy proposals that greatly affect District operations. It is my belief that special districts are the best provider of local services and that is why it would be an honor to serve on the Board of Directors and to assist in promoting the value of special districts and to help continue the great work of the organization. My qualifications include both public and private experience including serving as a Board member on the Rancho Simi Recreation Park District since 2003, 1 am currently the Board Chair, participating in the Ventura County Special District's Association, and serving as a member of the CSDA Legislative Committee and a member of the Santa Monica Mountains Conservancy Advisory Committee. I am also owner of Urban Strategies, a land use and government policy consulting firm, which was recognized as business of the year by the Simi Valley Chamber of Commerce in 2004. 1 am very proud to have been selected as the 38th Assembly District Woman of the Year for 2002 by State Assemblyman Keith Richman, M.D. And just recently I was awarded the Strathearn Lifetime Achievement Award by the Simi Valley Chamber of Commerce. I would very much appreciate the opportunity to serve as a Region 5 Representative on the CSDA Board of Directors and respectfully ask for your vote. Q IM / Freeman I [,_[V[[j. r�A'. 2 4 2010 DR. MANUEL M. LOPEZ C-7 tom., t OPTOMETRIST BORN in OXNARD. Bedridden from age 12 to 25 so basic education was hospital tutoring. It awoke in me a desire for lifelong learning and acceptance of challenge. MARRIED Irma, CHILDREN: MARISA: attended San Francisco State now United Way staff member and TIFFANY, attended Sacramento State now Boys and Girls Club alumni coordinator; GRANDCHILDREN: Leila Oceana and Fred Manuel Lopez Messecar. Ventura College; UC- Berkeley and UC- Berkeley School of Optometry. OXNARD COMMUNITY RELATIONS COMMISSIONER (65-68) ; REDEVELOPMENT AGENCY (68 -73); PLANNING COMMISSION (73 -78). COUNCILMEMBER 1978; re- elected 3 times. MAYOR PROTEM 80 -82 and 89 -86 OXNARD MAYOR 1992; re- elected 5 times. (did not run in 2004) ELECTED OXNARD HARBOR DISTRICT COMMISSIONER 2008. REGIONAL AGENCIES SERVED: Wastewater Treatment Authority; RDP 21; Pt. Mugu Airport Joint Powers; Transportation Policy Planning; Airport Authority; Agricultural Lands Preservation; Association of Water Agencies; Economic Development Collaborative; Organization of Governments; South Coast Area Transit; Air Pollution Control District. CIVIC Chamber of Commerce: United Way; Boys and Girls Club; Founder Plaza Park Veteran's Memorial; Oxnard College Foundation; Channel Islands University site search committee, Women's Legacy Fund; Ventura County Community Foundations. AWARDS Optometric Society Optometrist of the Year UC Berkeley -New Optometry School Fundraising; Oxnard Distinguished Citizen of the Year; Patrick Henry Medallion for Patriotic Community Achievements; Oxnard College Clock Tower Dedication; Interface service to children; Optometric Society Lifetime Achievement Award. I have always been fascinated by the Founders of our Government System's wisdom and the System's evolution. I felt a duty to participate early and recognized its importance upon reaching adulthood. Focusing on local government allows me to practice Optometry and maintain dirdct contact with voters. It has provided experiences that I would never have had otherwise. If elected, I will strive to use my acquired experience to work collaboratively with other Board Members, in furthering the goals of CASDA. ��Cucamonga Valley er District — ROBERTA. DeLOACH Seamy /Gewml,V a rICEO June 10, 2010 Robert Martin General Manager East Valley Water District PO Box 3427 San Bernardino, CA 92413 -3427 Dear Robert, CUCAMONGA VALLEY WATER DISTRICT 10440 Ashford Street Rancho Cucamonga, CA 91 73 0 -2 799 (909) 987 -2591 Fax (909) 476 -8032 ,,JWE : i i5 LI! to :4 'zC•r Gisfr�� On April 13, 2010 the Cucamonga Valley Water District (CVWD) Board of Directors unanimously voted to support Vice - President Kathy Tiegs nomination for the California Special District Association, Region 5 Board of Directors. Vice - President Tiegs has a strong interest in issues concerning special districts. Her background and political experience make her an excellent choice to represent special districts throughout Region 5. Attached is her candidate statement, which details her many achievements as a leader in the special district community. You should be receiving your ballot shortly from CSDA, when you do we urge you and your Board of Directors to support Vice - President Kathy Tiegs by putting a check by her name. Should you have any questions regarding this information please contact me at (909) 987 -2591. Respectfully, 6 �" Randa am s Reed President RANDALL J. REED KATHY TIEGS OSCAR GONZALEZ HENRY L. 'HANK" STOY JAML3 V. Gut to IALU, JN. President Vice President Director Director Director Kathy Tiegs Candidate Statement California Special Districts Association Region 5, Seat B My name is Kathy Tiegs and I am a candidate for the California Special District Association (CSDA), Board of Directors, Region 5, Seat "B ". My desire to serve on the Board comes from my passion to play a more active role in special district issues on a local and statewide evel. I was elected to the Cucamonga Valley Water District (CVWD) Board of Directors in November 2005 and currently serve as the Vice - President of the Board. I also serve on the District's Personnel, Legislative and Public Affairs, and Water Resource Development Committees. I understand and have first -hand knowledge of the mission and value special districts have in California. I am actively involved in special district governance organizations. I am currently the President of the Association of San Bernardino County Special Districts and have served on the Board since 2006. This organization represents all of the independent special districts within San Bernardino County. I also serve on CSDA's State Legislative Committee. As a member of this Committee we evaluate all legislation impacting special districts and provide recommendations on the Association's position. I have also completed the Special District Institute's certification program for Leadership and Management. In addition to my active involvement in special districts, I also serve on the Association of California Water Agencies (ACWA), Region 9 Board of Directors. I currently serve on the Local Government Committee and participate in ACWA's Legislative Outreach Program ensuring that our voice is heard in Sacramento when there are issues impacting our region as well as state- wide water issues. Professionally, I am retired with over 35 years of work experience in the field of water resource management. For many years, I actively participated with the Water Education Water Awareness Committee, a consortium of water agencies throughout the Inland Empire that promoted the efficient use of water and sought to increase public awareness of California water issues. I believe my experience and leadership qualify me as an excellent candidate to represent the vast diversity of special districts throughout Region 5. 1 look forward to the opportunity to work with and serve each of our member organizations. /Laa Tess TO REGION 5 CSDA MEMBER ---- A MESSAGE FROM JOHN FOX INCUMBENT DIRECTOR The time has come when your District has the opportunity to cast its vote for a CSDA Board member candidate from your Region. The nomination period has closed and the Ballots are in the mail. Only votes received in the mail by 5:00 P.M. on August 6, 2010 will by counted. The purpose of this letter is twofold. Number one to ask for your vote and number two to supplement the material contained in my ballot statement ( a copy of my ballot statement is enclosed) with additional information that provides a synopsis of my philosophy and position on key aspects of CSDA's activities, my current activities, and my future hopes and expectations for the association. I am a results oriented person who believes in providing member services that are valuable today and are regularly upgraded to meet changing needs. Membership growth is important to me because it provides strength in Special Districts dealings with the legislature in Sacramento and at the grass roots level where they live with local issues, LAFCOs etc. with support from CSDAs statewide Chapter network. The CSDA Finance Corporation provides funding for Capital Improvement, equipment and vehicle needs. The Special District Risk Management Authority takes care of many insurance needs while the Education and Publication activities provide significant help in fulfilling training needs on a continuing basis. All of these things are made available through affordable dues and extremely modest fees. These all combine to make CSDA the full service association that it is. In addition to being a regular attendee at six Board of Directors meetings annually, Legislative Days, the Annual CSDA Conference and a two day long range planning session I am excited about my other assignments that include: 1. Being President of the CSDA Finance Corporation that has completed nearly a Billion dollars in Capital Improvement and small lease funding to a diverse group of more than seventy Special Districts. 2. Director of Chapter Development, Chapter Roundtable and Chapter Presidents Roundtable. I am particularly proud of the very active part 1 played last year in establishing and implementing an incentive program that grants Chapters the opportunity to receive coupons for their help in recruiting new members that can be redeemed for partial or full payment at Seminars, Workshops, etc., strictly at the Chapters discretion. 3. Chair of Taskforce to assist in obtaining seats for Special Districts on County LAFCOs that don't currently have such representation. We are currently working with four Counties. 4. Chair of Taskforce that maintains contact with Special District organizations in 23 States relative to Federal Legislation affecting Special Districts and cooperative ventures in numerous Special District activities. I'm looking forward to continuing my participation in CSDA affairs as we continue to grow and better serve our members. To repeat a thought stated in my ballot statement: If you have any questions regarding my candidacy or would like to discuss any Special District issue, I'd be delighted to hear from you at 805 - 937 -9071, 805 - 895 -4993 (cell) or by email at FXYJONaaol.com any time. inc rely, John R. Fox, Incumbent Director CSDA Region 5 Board of Directors Candidate Statement for Incumbent john R. Fox Please Consider Voting for me! Why? I am a strong believer and advocate of "Special Districts" as an effective, efficient form of local government. My proven track record, featuring strong leadership abilities coupled with practical solutions, innovative thinking and forward looking approaches to planning, seasoned by ove � 30 years of experience in Special Districts makes me an active member of the CSDA Board of Directors team. Why? Examples of some of my "results" driven experience is demonstrated by the following: 2009 Elected President of the Goleta Sanitary District Board of Directors for the fifth time. 2007 Elected to my sixth full three year term on the CSDA Board of Directors 2006 Elected President of CSDA 2004 Elected President of the Santa Barbara Chapter of CSDA for the fourth time. I have served CSDA in numerous leadership positions. They include all officer positions, Chair of most of the standing committees, President of CSDA Finance Corp. and outreach activities with SDRMA (Special Districts Risk Management Authority), CRWA (California Rural Water Association and the Special Districts Associations of Colorado, Florida and Oregon. In Santa Barbara County I have been active as a LAFCO Commissioner for 15 years, the CSDA Chapter for 20 years and an elected member of the Goleta Sanitary District Board of Directors for 35 years. As your Director from Region 5, I will continue to work hard for you. Our combined efforts will continue to promote the value and importance of Special Districts as an integral and effective part of the American Political System. I welcome your comments or questions at any time not just at election time by phone at 805 - 967 -9071 or Email at FXYIONC@aol.com. 1w ill respond promptly to all communications. PLEASE VOTE FOR ME - JOHN FOX \ §\ ( \ \ \ ' > §\ oi\ )} S S \ \ \ ' > §\ .\ xg U. -§ LL A . )$ 3)± 3) D S S \ w ' > p U. 22 . J , QQ •`' , LU \ o ©oa DATE: TO: FROM: SUBJECT: MEMORANDUM June 9, 2010 California Special Districts Association (CSDA) Voting Members Mark Bryant, CSDA Board President Neil McCormick, CSDA Executive Director Proposed CSDA Bylaws Amendments 2010 - 1:( f}iStdr -i' The CSDA Elections and Bylaws Committee and the CSDA Board of Directors have approved changes to the CSDA Bylaws (last amended October 2009). The main reason for the proposed change to the bylaws is to redefine CSDA voting members and non - voting associate members. A few other changes have been made as well and are indicated on the attached "Major Amendments Summary." The current CSDA Bylaws require a majority vote of a quorum of Regular CSDA members. All documents have been placed online for easy access and viewing. The current CSDA bylaws (October 2009), the proposed 2010 Bylaws in mark -up form and an electronic version of the enclosed "Major Amendments Summary." Once your district has reviewed the proposed updated bylaws, please use the official ballot with prepaid postage to cast your vote via mail. Completed ballots need to be received before Friday, July 30, 2010 at 5:00 pm. An official ballot with return postage is enclosed for your convenience. The results of the Bylaws ballot will be announced in the CSDA E -News and on the CSDA website -- vdww.csda.net. If approved, the updated bylaws will take effect on August 1. 2010. If you have any questions or require hard copies of any of any of these documents, you can contact Diana Zavala, Executive Assistant at dianaz6c csda.net or 916.442.7887. Thank you for your participation and continued support of CSDA. California Special Districts Association 1112 1 Street, Suite 200 Sacramento, CA 95814 toll -free: 877.924.CSDA 127321 t. 916.442.7897 f: 916.442.7889 w w.csda.net A proud California Special Districts Alliance partner SneAal Dstrrtt Risk Management Authonly CSDA rmance Corpora ,m 11121 Steel, Smte 390 11121 Street, Sune 200 Sacramento, CA 9574 Snaneem, CA 55714 toll free: 891537 7799 toll free 677 924 CSDA 127521 1 918 231 4111 f 9154427GG9 I...... Conlin J . uu m�. •: SDA Proposed 2010 CSDA Bylaws Updates Major Amendments Summary PROPOSED AMENDMENT #1: Independent Special District (ISD) is changed to "Regular Voting Member" throughout the bylaws. PROPOSED AMENDMENT #2: Article II. Membership CSDA Regular Voting Member and Associate Member definitions were updated. This section was updated in order to clarify that air quality management districts, air pollution control districts, county water agencies or authorities, transit or rapid transit districts, metropolitan water districts, flood control districts and sanitation agencies are voting CSDA members. Associate Member definition was updated to specifically include LAFCOs and Joint Powers Authorities (JPAs). OLD LANGUAGE: A. Regular Voting Members: Shall be those ISDs given authority to perform, under California law, governmental or proprietary functions within limited boundaries. ISDs do not include the state, city, county, school districts or any entity not defined as an ISD under state law. ISD members have voting privileges and may hold seats on the Board of Directors. B. Associate Non - Voting Members: Shall be those organizations such as dependent districts, joint power authorities, cities, mutual water companies, improvement associations, and those entities who are not defined as ISDs under California law. Associate members have no voting privileges and may not hold a seat on the Board of Directors. NEW LANGUAGE: A. Regular Voting Members: Regular voting members shall be any public agency formed pursuant to either general law or special act for the local performance of governmental and /or proprietary functions within limited boundaries, and which meets any one of the following criteria: California Special Districts Association (CSDA) Proposed 2010 Bylaws Updates Meets the definition of "independent special district' set forth in Government Code Section 56044 by having a legislative body all of whose members are elected, or which members are appointed to f zed terms; or 2. A public agency whose legislative body is composed of representatives of two or more other public agencies. Such reoresentatives may be either members of the legislative body or designated employees of such other public agencies. Public agencies which qualify as regular members pursuant to these criteria include, but are not limited tc •he following public agencies: (a) air quality management districts; (b) air oollution control districts; (c) county water agencies or authorities; (d) transit or rapid transit districts, or transportation authorities; (e) metropolitan water districts; (f) flood control and /or water conservation districts; (g) sanitat on agencies. Regular voting members do not include the state, cities. counties, school districts, community college districts, dependent districts, or joint powers authorities. Dependent districts are defined as those special districts whose legislative body is composed exclusively of members of a Board of Supervisors of a single county or city council of a single city, LAFCOs, joint powers authorities or the appo,ntees of such legislative bodies with no fixed terms. Regular voting members have voting privileges and may hold seats on the Board of Directors. B. Associate Non - Voting Members: Shall be those organizations such as dependent districts.. cities, mutual water companies, and those public agencies that do not satisfy the criteria for regular voting membership specified in Section A above. Associate members have no voting privileges and may not hold a seat on the Board of Directors. PROPOSED AMENDMENT #3: Article Il. Section 4, A: Voting Designee This section was updated to state that voting members must be "in good standing." OLD LANGUAGE: A. Votine Designee: In accordance with these Bvlaws, only ISD members who hold regular member status may have voting privileges. The governing body of each ISD shall designate by resolution, one representative from their respective district who shall have the authority to exercise the right of the ISD to vote. Such voting designee shall be a Board member or managerial employee of the member ISD. Each member ISD shall file such resolution with CSDA. California Special Districts Association (CSDA1 Proposed 2010 Bylaws Updates NEW LANGUAGE: A. Voting Designee: In accordance with these Bylaws, only regular voting members in good standing shall have voting privileges. The governing body of each regular voting member shall designate by resolution, one representative from their respective district who shall have the authority to exercise the right of the regular voting member to vote. Such voting designee shall be a Board member or managerial employee of the member regular voting member. Each regular voting member shall file such resolution with CSDA. PROPOSED AMENDMENT #4: Article Ill, Section 2: Term of Office: This section updates the date that newly elected CSDA Directors take office. Currently, the new Directors take their seat at the CSDA Annual Conference in September. This update would have new directors as "directors- elect" until January 1 and they would take their seat at that time. New Board Officers are currently selected at the Annual Conference and take office immediately. This also updates them to "officers- elect' until January 1 of the following year. These updates bring all of CSDA to a calendar year — committees, budget, officers, directors, etc. OLD LANGUAGE: Section 2 Term of Office: Directors elected from each of the six (6) regions shall hold staggered three (3) year terms. After the annual election of directors, a meeting of the Board shall be held. The term of office of the newly elected persons shall commence upon being ratified and seated by the Board of Directors, and shall terminate in three (3) years when their successors take office or are appointed and qualified. NEW LANGUAGE: Section 2 Term of Office: Directors elected from each of the six (6) regions shall hold staggered three (3) year terms. After the annual election of directors, a meeting of the Board shall be held to ratify the election results. The term of office of the newly elected persons shall commence on the following January 1 and shall terminate in three (3) years. PROPOSED AMENDMENT #5 Article III, Section 4: Balloting and Election: California Special Districts Association (CSDA) Proposed 2010 Bylaws Updates This adds "Staff will execute a proof of service certifying the date upon which all regular voting members of each region were mailed a ballot." It also consolidates Section A and B into one. OLD LANGUAGE: B. Balloting: After the nomination period for directors is closed, a mailed ballot specifying the certified nominees in each region shall be distributed to each ISD regular member in good standing by first class mail. Each such regular member in each region shall be entitled to vote for each of that region's open seats on the Board. The ballot shall contain all nominations accepted and approved by CSDA. A certified affidavit from the Elections & Bylaws Committee will be included. stating all current ISD members in each region were sent a mail ballot. C. Election: ISD members will be entitled to cast one vote for each of the open seats of directors in their region for which nominations have been accepted and approved by CSDA. Ballots shall be returned by mail to the principal business address of CSDA prior to the close of business (5 pm) on the designated election date, which shall be at least forty-five (45) days prior to the annual business meeting of the members held at the Annual Conference. Ballots received after the specified date shall not be counted. All ballots shall remain sealed until opened in the presence of the Election and Bylaws Committee chairperson or his /her designee. NEW LANGUAGE: B. Balloting and Election: After the nomination period for directors is closed, a mailed ballot specifying the certified nominees in each region sha' be distributed to each regular voting member in good standing by first class mail. Each such regular member in each region shal I be entitled to cast one vote for each of that region's open seats on the Board. The ballot for each region shall contain all eligible nominees. Staff will execute a Proof of Service certifying the date upon which all regular voting members of each region were mailed a mail ballot. Ballots shall be returned by mail to the principal business address of CSDA prior to the close of business (5 pm) on the designated election date, which shall be at least forty-five (45) days prior to the annual business meeting of the members held at the Annual Conference. Ballots received after the specified date shall riot be counted. All ballots shall remain sealed until opened in the presence of the Election and Bylaws Committee chairperson or his /her designee. 4 California Special Districts Association (CSDAi Proposed 2010 Bylaws Updates PROPOSED AMENDMENT #6: Article III, Section 7: Director Disqualification: Adds the following paragraph: "Any officer or director may resign at any time by giving written notice to the President or Executive Director. Any such resignation shall take effect at the date of the receipt of such notice or at any time specified therein." OLD LANGUAGE: Section 7. Director Disqualification: A director shall become disqualified from further service upon the occurrence of the following: A director's ISD is no longer a member of the CSDA; a director is no longer a Board member or an employee of a member ISD; and /or a director shall resign. A. The position of a director maybe declared vacant by a majority vote of the CSDA Board of Directors when a director shall fail to attend three (3) consecutive meetings of the Board, without prior notice to the Board President. NEW LANGUAGE: Section 7. Director Disqualification: A director shall become disqualified from further service upon the occurrence of the Following: A director's voting member district is no longer a member of the CSDA; a director is no longer a Board member or an employee of a regular voting member; and /or a director shall resign. Any officer or director may resign at any time by giving written notice to the President or Executive Director. Any such resignation shall take effect at the date of the receipt of such notice or at any time specified therein. A. The position of a director may be declared vacant by a majority vote of the CSDA Board of Directors when a director shall fail to attend three (3) consecutive meetings of the Board, without prior notice to the Board President. California Special Districts Association (CSDA) Proposed 2010 Bylaws Updates PROPOSED AMENDMENT #7: Article VI, Section 4: Standing Committees: The Audit Committee is a standing committee of CSDA and was inadvertently left off of the last bylaws update. Therefore, the Audit committee is added including language defining the committee's responsibilities. NEW LANGUAGE: I. Audit Committee: The Audit Committee is responsible for maintaining and updating internal controls. The Committee selects the Auditor for Board approval and provides guidance to the auditors on possible audit and fraud risks. The Committee reviews the audit and management letter and makes recommendation to the Board for action. All other changes shown in the proposed 2010 Bylaws are grammatical and /or changes making the Bylaws reflect CSDA's current policy (i.e. Past President is an officer, Legislative Committee serves the Legislative Department (we now have three advocates), etc. You can access the full 2009 bylaws; the 2010 proposed bylaws revisions; this "Major Amendments Summary" page and a sample resolution at bylaws. csda.net. Contact Diana Zavala, Executive Assistant California Special Districts Association 11121 Street, Suite 200 Sacramento, CA 95814 (916) 442- 788 7 dianaz @csda.ret 6 Cal ifomia Special Districts Association (CSDe l Proposed 2010 Bylaws Updates California Special Districts Association UNMail Ballot for Proposed Bylaws Amendment 0 ©00 Shall the 2010 Proposed CSDA Bylaws Amendments be Adopted? ❑ Yes ❑ No CSDA Member District Authorized Signature._ - IGM nr Bnanl PiesOenrl View current 2009 CSDA Bylaws at bylaws redo net View proposed new bylaws also at bylaws csda net (If you require a hard copy of either of the above listed bylaws or have questions, please call Diana Zavala, CSDA Executive Assistant at 18 7 71 924 -CSDA I If approved, bylaws will become effective August i. 1010 �EastValley Water District Board Memorandum No. B- 24 -2010 Date: July 13, 2010 From: Ron Buchwald, District Engineer Subject: Plant 150 Prequalification of Ion Exchange System Manufacturers and Procurement of Bids Recommendation: Approve Prequalification Process and Memo and Authorize Staff to Procure Bids from the Qualified Manufacturers Background: Future Plant 150 consists of a centralized treatment facility that will have the ability to treat water from Wells at Plants 11, 12 and 28. Ultimately, Plant 150 will have two reservoirs, a well, a booster station supplying water to two different pressure zones and the ability to treat several different contaminates if the need arises or as regulations change. The initial phase of Plant 150 is to treat perchlorate from the three Wells. This initial phase includes implementing a 4,500 GPM ion exchange system, the booster station and two reservoirs. At present, the District's consultant, CDM, has completed the prequalification process for prospective bidders for the manufacture of the ion exchange system. This will ensure that only qualified manufactures will be allowed to bid. A memo prepared by CDM (attached) discusses the prequalification process and provides the scoring of all 6 manufacturers who applied with a recommendation to pre - qualify 4 of the 6 manufacturers. Staff has reviewed the document and agrees with the recommendation. Selecting an ion exchange system supplier is the critical link at this time. Since different suppliers utilize different equipment to achieve the same result, CDM cannot begin final design without knowing the specifics of the equipment that will be used. The process to bid and determine the lowest responsive bidder is anticipated to take 8 to 10 weeks. By this time, the District should receive from CDPH a formal letter approving a grant of $400,000 and a 0 %, 5 -year loan of $100,000 to help pay for the final Design of this project (these are unofficial estimates). Once received, Staff will present this letter to the Board as well as request authorization to enter into an agreement with CDM for the final Design of the Plant 150 Centralized Treatment Project, estimated at $1.13 million. The Procurement Document consists of two agreements. One agreement will be between the District and Ion Exchange Manufacturer and the second agreement will be between Ion Exchange Manufacturer and the fixture, lowest responsible, bidding General Contractor. The first agreement wli pay the manufacturer for their design efforts to work with CDM during the final design. The cost to the District is set at $40,000. The second agreement will determine the cost of the ion exchange system that will then be set and given to the General Contractor as part of his construction contract with the District. CDM's opinion of probable cost for the ion exchange system is 3.1 million dollars as estimated in January 2009 at the completion of the preliminary design report. This cost will be refined during the final design. The procurement specifications and plans were not included in the Board Packet due to the size of the documents. A set will be provided at the Board Meeting for your review. The District's legal counsel has reviewed the front -end portion of the procurement specifications. After reviewing all the documents, I recommend that the Board authorize staff proceed with procuring a manufacturer to work with CDM to design an ion exchange system for the future plant 150. Fiscal Impact: $40,000 f t 9220 Cleveland Avenue, Suite 100 Rancho Cucamonga, CA 91730 Tel 909- 579 -3500 Fax 909 - 980 -5185 Memorandum To: EVWD From., CDM Date: July 6, 2010 Subject: EVWD Plant 150 Original Equipment Manufacturer Qualifications Scoring and Recommendations. Invitations to Prequalify Ion Exchange System Supplier (IXSS) for the District's Plant 150 Ion Exchange Perchlorate Removal System were sent to eleven Original Equipment Manufacturers (OEM's) on January 27, 2010 and February 3, 2010. Table 1 lists the prequalifying organizations, their contact information and their responses on the request to prequalify. The prequalification packages were received by the DISTRICT from the following prequalifying organizations by the scheduled deadline at 2:00 PM on March 10, 2010: • Tonka Equipment Company, • Siemens, • Calgon Carbon Corporation, • Layne Christensen Company, • Envirogen Technologies, • Prominent Systems, Inc., Yardney Water Management Systems and Whittier Filtration contacted CDM by email to decline pursuing the project on February 16th and 26th, respectively. Water Remediation Technologies, Hungerford & Terry, and Filtronix were contacted by phone and emails on March 18th to determine the reasons for which they did not respond to the invitation to prequalify. Yardney Water Management Systems declined to pursue the project primarily because as a privately held company, they were not willing to divulge some of the information asked for in the prequalification package. Whittier Filtration stated that they were under the impression that the project was for Nitrate removal system with onsite regeneration and, after reviewing the prequalification package and discussing it internally, judged that the project would be against their current workload. Water Remediation Technologies did not think that they met Plant 150 Original Equipment Manufacturer Qualifications Scoring and Recommendations Page 1 9 1 li most of the prequalification criteria. Hungerford & Terry did not submit their qualification documents with an explanation that that they believe that the provisions of the prequalification documents allow District to prequalify OEMs "without regard to their qualifications or any scoring criteria ". Filtronix stated that their bonding company took objection to the bonding requirements presented in the prequalification package presumably because their core business is very specific to iron removal. Scoring and Ranking Received Qualification Documents The qualification of each prequalifying organization was primarily based on satisfactory compliance with all essential prequalification requirements, and ranked based on a Plant 150 Original Equipment Manufacturer Qualifications Scoring and Recommendations Page 2 Table 1 Prequalifying Organizations Doc. No. Vendors Contact Mailing Address Comments 5 Tonka Equipment John Berringan 13305 Wate-tower Circle Accepted to Company 763- 559 -2837 Plymouth MN, 55441 prequalify 6 Hungerford & Terry Jon Crowley6 15861 Business Center Declined to 26- 856 -5656 Drive Irwindale, CA 91706 prequalify Accepted to 7 Siemens Cathy Swanson 14250 Gannet St La Mirada, CA 90638 prequalify 8 Calgon Carbon Charles Drewry PO Box 717 Pittsburgh PA, Accepted to Corporation 352 -467 -0103 15230 -0717 prequalify j 9 Wittier Filtration Jim Sawkins 315 N. Puente St. Unit A Declined to 562- 204 -2560 Brea. CA 92321 prequalify 10 Layne Christensen Michael Jaubert 11001 Etiwanda Avenue Accepted to Company Fontana, CA 92337 prequalify 11 Envirogen Orlando Carrerio 8740 White Oak Ave. Rancho Cucamonga, CA Accepted to Technologies 877 - 312 -8950 91730 prequalify 12 Filtronix Mike Hoyer 3726 East Miraloma Ave Declined to 714- 630 -5040 Anaheim, Ch 92806 prequalify 13 Yardney Water Ron Gamble 6666 Box Springs BLVD Declined to Management Systems 951- 656 -6716 Riverside, CA 92507 prequalify 14 Prominent Systems, Dan Indrasena 13095 E. Temple Avenue Accepted to Inc. 626- 858 -1888 City of Industry, CA 91746 prequalify 15 Water Remediation Jim Mueller 1 Via Del Ficc Court Lake Declined to Technology, LLC 303 -424 -5355 Elsinore, California 92532 prequalify Scoring and Ranking Received Qualification Documents The qualification of each prequalifying organization was primarily based on satisfactory compliance with all essential prequalification requirements, and ranked based on a Plant 150 Original Equipment Manufacturer Qualifications Scoring and Recommendations Page 2 G. questionnaire consisting of thirty -nine questions focusing on Current Organization, Structure of the Business, History of the Business, Organizational Performance, Compliance with Occupational Safety and Health Laws, Labor Legislation, and Recently Completed Reference Projects. Each prequalifying organization was required to provide relevant information with regard to all Essential Requirements for Prequalification, fully complete the questionnaire, and list contact information for eight of their recently completed reference projects. Project managers and other responsible officers for two of the eight recently completed projects were interviewed by CDM to determine if the prequalifying organization completed their projects in a satisfactory manner. After reviewing and evaluating the prequalification packages, CDM assigned a scores and ranked the prequalifying organizations strictly based on the questions and scoring criteria listed in the prequalification documents. Some peculiarities of the prequalifying organizations made it challenging for their accurate scoring. As a result, some of the prequalifying organizations' scores and ranks may have been affected. These peculiarities of the prequalifying organizations were as follows: • Tonka Equipment Company did not fully conform to the essential requirements for prequalification because they did not provide a financial statement. However, in lieu of the financial statement, the Tonka Equipment Company provided a letter issued by their insurer (the Hartford Bond) stating that the Hartford Bond will provide 100 % Performance Bond, 100 % Payment Bond and Maintenance Bond for the EVWD's P150 Ion Exchange System. The Hartford's letter was considered as substantive replacement of the requested financial statement providing the basis for scoring and ranking Tonka Equipment Company as a valid equipment supplier for the P150 Ion Exchange System. • Siemens did not answer most of the questions regarding History of the Business, Organizational Performance, Compliance with Occupational Safety and Health Laws, and Labor Legislation. They did not answer a total of eighteen questions; in addition, they did not provide any Ion Exchange reference projects for Perchlorate removal. Therefore, they missed on opportunities to get up to 90 additional points from the questionnaire and 240 points from the recently completed projects. • From the eight recently completed projects provided by Envirogen Technologies, CDM was able to interview only a single owner, instead of two. The project involved an Ion Exchange system for Arsenic Removal, and the interview resulted in a score of 95 points out of 120 available points. • From the three recently completed projects provided by Prominent Systems, Inc, CDM was only able to interview only a single owner since their second reference project is not yet Plant 150 Original Equipment Manufacturer Qualifications Scoring and Recommendations Page 3 F� completed. The project involved an Ion Exchange systern for Perchlorate removal, and the interview resulted in a score of 89 points out of 120 available ;points. A summary of scoring and ranking of the received prequalification documents is presented in the following Table 2. Details of the scoring are presented in Table 3, enclosed as the Exhibit A to this memorandum. Table 2 - Prequalifying Organization Ranking Firm Points Rank Tonka Equipment Company - - ---- - - -- ---- - - - - -- 541 -- - - -- - ----- -- - - -- -- 3 --- - - - - -- ----- - - - - -- - - - - -- ------ - - -- -- - --- Siemens 304 5 Calgon Carbon Corporation 546 2-- - - - - -- Layne Christensen Company --- -- ----- - -- - -- -- --------- - - - - -- 606 - - - --- ---- - ------------------------ 1 ---- --- - - - - -- Envirogen Technologies -- -- - - - - - ---- - -------- - - - - -- 466 - ---- --- - - ---. .. - -- --------- 4 -- --------- - - -- -- - ----- ------ - - - --- Prominent S y stems, Inc. 257 6 Based on the Essential Requirements for Prequalification, questionnaire and recently completed reference projects, Layne Christensen Company scored the highest score of 606 points and ranked number 1. Calgon Carbon Corporation ranked number 2 with a score of 546 points as they scored 109 points on the questionnaire and 437 points for the recently completed reference projects. Tonka Equipment Company scored 541 points and ranked number 3, with 101 points from the questionnaire and 440 points for the recently completed projects. Envirogen Technologies scored 466 points and ranked number 4, with 111 points from the questionnaire and 355 points for the recently completed reference projects. Siemens scored 304 points and ranked number 5 with only 24 points from the questionnaire and 280 points for their reference projects. And, Prominent Systems, Inc. scored 257 points and ranked number 6, with 88 points from the questionnaire and 169 points for their reference projects. Summary and Recommendations Based on the scoring results, information received from the project references and the overall responsiveness of the six OEMs who submitted qualification documents, the following OEMs are recommended to be qualified to submit the bids for the Ion Exchange System equipment for the Plant 150 project: • Layne Christensen Company, • Calgon Carbon Corporation, • Tonka Equipment Company, and • Envirogen Technologies Plant 150 Original Equipment Manufacturer Qualifications Scoring anc R °commendations Page 4 M1 It is recommended not to invite the organizations that scored below 400 (out of maximum 724) scoring points, which includes Siemens and Prominent Systems, Inc. Siemens did not provide responses to the most of the scorable questions and scored only 280 points on the reference projects, of which none were Ion Exchange for Perchlorate removal projects. Overall, Prominent Systems, Inc. scored a very low number of the points with only 169 out of 600 points available for the reference projects, which is indication of less experience and insufficient overall capabilities for projects of the size and complexity as the Plant 150 project. Enclosure: Exhibit A Plant 150 Original Equipment Manufacturer Qualifications Scoring and Recommendations Page 5 4 Y Z E I I I I i I 1 1 1 I 1 1 1 1 1 1 1 1 I I I I I I 1 I I 1 I 1 1 I c I I C I 1 1 I IMI I 1 I - I 1 I 1 I I I I I I I 1 I I I I 1 I 3 i a S o 3 I I 1 6 1 1 1 I 1 1 1 I 1 1 I I 1 1 I .. I �.. 1^ I ... .• I 1 I 1 I I 1 I �' I .. I .�. 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I 1 I 1 1 I I y I I I 1 I I 1 E F I I l 1 1 Iy 1 1 I 1 IEI 1 I 1 IY' 1 1. 1 1� 1> IlY I 1 n I 1 1 I I I 1 1 1 1 1 1 I� 11-1 EI 1 35 1 1 I I I I I I I I 1 I� I I Io E IE�Ik 1 I I IS 19 I ;pIL � _Iq la pl I•I yC If :l I 1� I Y I I 11 I 1 Rp1+ In I° I• I.n51n In51 „_Ins 1 Ic I li I° :i �l/+' IR 1'In �lnl 2 I =L'I�UI I•I "R-,•.I 1511 Irk. I I 1 ^n it n� l m� 1. cl -k I 1 I I 1 1 LHIS'YL!•I E Y:1 fI LpC 1YIX ^t j11;1 lu Elu EC 14 yI=L OfY IEI L5C •�'I. i1f Fal yE IF _IY IYsIS CI PEC sl 1 IE I�E `5 frl L'1 t' I 1 IY'.I YE1 L'.I Ipll 1_1 }y51. aC�d ila (I gI ys dl an la bl �; Ia 'IaSU II dr'.Ia Gla sla it al �':'_ 151 a� I a31a :1 ail 1 a 1 1 1 1 1 lEastVa_l ley Water District Board Memorandum No. B- 26 -2010 Date: July 13, 2010 From: Brian W. Tompkins / Chief Financial Officer Subject: Financial Statements for the month ended May 31, 2010 Recommendation: Accept and file the attached financial report Background: Balance Sheet Total Assets increased by $397,849 while Liabilities (payables) increased $146,751, in May. The increase in assets was largely in Construction Projects as explained below. Cash balances dropped by $122,811 with the increase in Capital Project activity. During May, the current assets to current liabilities ratio (Current ratio) fell from 1.43:1 to 1.40:1 and liquidity weakened as the balance of Unrestricted Cash and Investments compared to Current Liabilities fell from 98.5% to 94% coverage. Revenue & Expenses Statement Budget Budget amendments approved at the mid -year budget review have been input and increases and decreases to budget line items allocated to the remaining months in the fiscal year — January through June. No retroactive changes were made to monthly budget allocations that had previously been reported. Operating Revenue Water sales in May were $2,025 over the adjusted budget. In terms of volume, sales were up 32,677 HCF compare to the previous month, but are down 166,924 HCF, or 20.7 %, compared to May 2009. Year to date, the District is 619,310 HCF, or 7.4 %, below sales through May in 2008 -09. Front Footage Fees and Permits show a negative balance for May as some fees collected in April 2008 were refunded because the subject property had changed hands twice since the fees were collected and the instructions related to the fees were becoming increasingly complex. All other operating revenue was over or just slightly under budget for May. Operating Expenses In total, Operating Expenses are $703,949 below budget through May, more than offsetting the revenue shortfalls and resulting in Operating Income of $4,276,663. This is $264,292 better than expected through May. However, through year -end, operating expenses will finish much closer to budget than it appears through May. Total Source of Supply costs should finish near the total budgeted - the Conservation District assessment for January to June 2010 is yet to be paid, as are the assessments by North Fork Water Company of $102,191 which are substantially higher than the amount budgeted of $60,000. Pumping Costs should finish below budget as the Production department has been understaffed for most of the year due to Fred Stafford's retirement -see further explanation under General and Administrative. Power costs will likely finish $25- 30,000 over budget. Water Treatment costs should finish below budget. Low water demand will result in contracted treatment costs well below even the amended budget — possibly $150 - 200,000. Treating a lower volume of water than expected, however, could result in our not meeting treatment agreement targets and having to pay minimum for each acre -foot under target sometime in fall. Transmission and Distribution costs should finish closer to budget than appears in May, but actual will still exceed budget. This is the result of lower than anticipated labor costs flowing to Capital Projects. Wastewater Collections will finish slightly under budget — closer to budget than is shown in May. The final group of sewer main spot repairs, problems identified in our videoing of the mains, is in progress and should push maintenance costs very close to budget. General & Administrative will finish very close to budget as year -end accruals are loaded into the final period — June. Labor costs are tracking higher than budget because the Production Superintendent's wages were reported here, while the budget for those costs was allocated to Pumping labor. The year- end salary accruals will also add to the difference between actual and budget, but the difference should be offset by the amount actual benefits costs will be under budget. Capital Projects Expenditures in May were $277,818, including completion of the demolition of old tanks at Plant 133, design of improvements for Suite 30, and $248,295 spending on Capital Projects. The majority of costs incurred in May were for: • Plant 150 design 25,693 • Plant 25A rehab 38,515 • Main replacement projects 67,548 • Eastwood Farms 39,099 East Valley Water District Balance Sheet - Unaudited May 31, 2010 ASSETS UTILITY PLANT - at cost: Utility Plant in Service - water department Utility Plant in Service - sewer department Less: Accumulated Depreciation Construction in Progress RESTRICTED ASSETS: Emergency Reserve COP Debt Service Funds - Trust Accts CURRENT ASSETS: Cash and Investments Less: Restricted Cash and Investments Accounts Receivable (net of allowance) Other Receivables (net of allowance) Inventory Prepaid Expenses OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses Deferred financing charges TOTAL ASSETS $116,238,718 26,799,650 143,038,368 (45,508,657) 97,529,711 18,347,482 115,877,193 2,192,925 527,948 2,720,873 8,389,316 2,720,873 5,668,443 1,306,331 341,323 983,282 128,077 8,427,456 3,050 176,618 179,668 127,205,190 Balance Sheet Page 1 East Valley Water District Balance Sheet - Unaudited May 31, 2010 LIABILITIES AND EQUITY LONG -TERM DEBT: Certificates of Participation due after one year $5,186,985 Installment Payment Obligations 12,661,085 DWR Loan 138,623 Less: Deferred amount on refunding of COPs (255,677) 17,731,016 CURRENT LIABILITIES: Accounts payable 1,860,071 Accrued payroll and benefits 938,817 Customer service deposits 1,617,062 Construction deposits 185,348 Accrued interest payable 6,475 Long Term Debt - amounts due within one year 1,417,158 6,024,931 TOTAL LIABILITIES 23,755,947 EQUITY: Contributed Capital: Invested in Utility Plant 39,193,724 Other Contributed Capital 3,695,064 Retained Earnings: Reserved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for Unemployment Insurance 16,450 Unreserved 54,735,653 Net Income for current year 3,631,877 TOTAL EQUITY 103,449,243 TOTAL LIABILITIES AND EQUITY 127,205,190 Balance Sheet Page 2 N y D! 0 000000000 0 0000000 0 00000000 0 A S 000000 0 o�omoo No 0 00 00000 00 00000 0 o 0000000 no00000 0 M 0000000 A 0o000 0 A e` oAVir vio so c°d vi oio vio N of vi vio uio o3 �o co o Ni vi giro vi O A �MNMO A V NtO fD�d N dAIDO �pMNNdAd (") O ��• -`.�- r OC ! -T. . «m � m m W muvmy C Sty N m n ° ° °Evt_ y m v_. -L) U fq �V c°N ,0 cm:?U uc Om D U rn U o9uN U�cvE E1c cO �Lm�` N y D! 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(7dwU .> m ofN mw U.' a o w d a`mw w T o C c rn'aopa i0 Z�- N o r m a ° z W w E �' n E NUctiw� C N a` <6 y 'u N W WgS� E w in N w N d � U 7 N w °` Z C N C d F o W a g Z W p c u�aaaa ` a`c � j ° '5Ew0 Xa CWW W YI ° •y °c `E' LL. IL y o NOO E N w W O JQUW5 a°i mt �'�Q c W V C ° UL) �io -I°-`w F ~ =�ru Erdm =ma N W U x QN == �V�VC°i %0 MEL< XO W U W ¢ Z a Of IL E N d I/ C d CL W d d EVWD CAPITAL PROJECTS SUMMARY FISCAL YEAR 2009 -2010 Updated through May 31, 2010 Page 1 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated through May 31, 2010 Page 2 Prior Currert (Memo) ••., ? ?; -' ° Projects - By Type Years Year Actual Actual 2009 -10 2010 -11 Budget Year 2 Source of Supply Plant 40 - Well Rehab 2,646,546 `88.002 210,000 Plant 150 Wells - - - Lower Zone Wells (2) - - Total Source of Supply Projects 2,646,546 188,002 210,000 Treatment Facilities Plant 134 - Upgrade Technology 824,658 808,269 1,803,500 10,547,500 Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,767,028 51,828 1,200,000 1,200,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - - - Plant 152 - Inter. Zone Perch Treat, Plant 1,147,386 - - Total Treatment Projects 3,739,072 860,097 3,003,500 11,747,500 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station - - 50,000 50,000 Plant 40 - Inter to Upper Zone Transfer 1,941 300,000 300,000 Various Plants - Pump Efficiency Rebuilds 73,112 207,500 - Plant 127 - Lower to Inter Zone Transfer - - Plant 12 - Replace Boosters / Well Plant 134 - Upper to Canal Zone Transfer Plant 39 - Inter to Upper Zone Transfer Plant 25 - Inter to Upper Zone Transfer Plant 143 - Inter to Upper Zone Transfer - - 1,000,000 Total Pumping Projects 75,053 557,500 1,350,000 Wastewater Collection System Sewer System Studies / Planning 83,815 56,906 70,000 50,000 Sewer Main Lining - - - 200,000 Conejo Main Replacement 84,515 26,299 955,000 1,040,000 Total Wastewater Collection Projects 168,330 83,205 1,025,000 1,290,000 Page 2 Page 3 d, 2011-12 2012.13 2013.14 2014 -15 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals - 2,834,548 - 1,925,000 1,925,000 - 3,300,000 3,300,000 - 5,225,000 8,059,548 5,175,500 - - - 17,355,927 7,890,000 10,750,000 1,075,000 - 22,733,856 - - - 5,050,000 2,850,000 7,900,000 - - - - 19,160,000 20,307,386 13,065,500 10,750,000 1,075,000 5,050,000 22,010,000 68,297,169 - 250,000 - - 300,000 - 301,941 - - 73,112 - - 300,000 300,000 600,000 500,000 500,000 - - 1,000,000 - 520,000 780,000 - 1,300,000 - - 2,200,000 2,200,000 400,000 400,000 - - - - 2,900,000 3,900,000 500,000 1,270,000 300,000 1,080,000 5,500,000 10,075,053 250,000 - - 440,721 450,000 450,000 450,000 450,000 2,250,000 4,250,000 - - - 1,150,814 700,000 450,000 450,000 450,000 2,250,000 5,841,535 Page 3 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated through May 31, 2011 0 Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CIP Projects Page 4 5,018,000 17,408,899 1,193,000 1,360,000 6,211,000 18,768,899 Prior Current (Memo) Projects - By Type Years Year 2009 -10 2010 -11 Actual Actual Budget Year 2 Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 1-1 150 - - Live Oak Main Replacement 1,454 6.061 180,000 70,000 Union / Vine Main Replacement 1,625 280,065 370,000 - Harlan Lane Main Replacement 7,957 - - 100,000 Cunningham / Hillview / Crest / Bruce - 50,000 450,000 6th St 30" Pipeline - Plant 151 to Plart 40 100,000 6th St 30" Pipeline - PI 40 to PI 143 - - 9th St 12" Pipeline - Del Rosa to Sterling - - - - AMR Meter Replacement Program - 43,119 75,000 200,000 Plant 59 Recoating - - - - Plant 143 - 10mg Inter Zone Storage - - 1,050,000 Relocation of Facilities for Other Agencies 174,143 53,581 100,000 100,000 Eastwood Farms Assessment District 34,894 63,475 60,000 2,211,399 Total Trans & Distribution Projects 220,073 446,302 935,000 4,181,399 General Projects GIS Implementation 252,309 '79,946 205,000 200,000 Headquarters Building 8,889,754 273,509 275,000 - Total General Projects 9,142,063 453,455 480,000 200,000 ,j •:. ,�.'�i '�', .;fig.. Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 1,929,809 73,059 Developer Sewer Facilities (Reimb by Fees) 768,149 3,296 Water Conf / Solar Challenge 17,200 '17,357) Plant 101 Plant 120 Rehab 8,137 30,294 Regional Treatment Plant 4,578 325 Seven Oaks Dam (SAR) Discharge 8,087 Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CIP Projects Page 4 5,018,000 17,408,899 1,193,000 1,360,000 6,211,000 18,768,899 18,625,500 15,680,000 2,375,000 6,830,000 55,335,000 735,000 450,000 450,000 450,000 5,750,000 19,360,500 16,130,000 2,825,000 7,280,000 61,085,000 Page 5 PirQ"ons 11 .. , -.- . -_ _. _ .. 2011 -12 2012 -13 2613 -14 2014 -15 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 510,000 510,000 - 77,515 - 281,690 70,000 177,957 - 450,000 3,815,000 2,060,000 - 5,875,000 - 1,300,000 1,000,000 - 5,400,000 7,700,000 - - - 700,000 - 700,000 300,000 300,000 - 843,119 300,000 - - 300,000 - 10,700,000 11,750,000 - 327,724 - 2,309,768 4,995,000 1 3,660,000 1 1,000,0001 700,000 16,100,000 31,302,774 100,000 - - 732,255 - - 10,000,000 19,163,263 100,000 - 10,000,000 19,895,518 b 2,002,666 771,445 (157) 38,431 4,903 8,087 iff' 16.3t1,flOD ,' .'.8 7 MINIM 18,625,500 15,680,000 2,375,000 6,830,000 55,335,000 735,000 450,000 450,000 450,000 5,750,000 19,360,500 16,130,000 2,825,000 7,280,000 61,085,000 Page 5 Z M M a rn o O W M < N N Wa r N N Z W W O O O O O O O O O O O O V) O O O N O O O O O O W u) O O O n h O V7 N N N W n V V O h r V r n n r LL Z N N N m O O O O W O M O W m V N O O O O V O m W N O O N N m 6 N O n N O Ur z W LL/ O N D M D a. x N LLl K O O O O O O O O O O O O O O O O O O O O O O . 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N o U Q W Cl d N w o M 0 0 0 0 U O M O 000 Wo W O Z (n m CO OD (0 0 CF) c0 O N W (n ()� W (n (n r (0 U Q w w W w LL "- z w >- O Li Q LL O U) 0 LL O Of U O O Q m Z_ rnrna�N�r •- 0 0 0 N M m W F F W N N N N `_" N N O v^ Q W rn O O O m r N O\ Z O •-- LL r r N M a) m L L E E w L L LL � U U Q a Q Z s a) M Q Q O 3 U L N (6 Q Q Q Q Q > > U L L Z) > > C J 2 2 0 0 0 Q Q EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Matt Le Vesque Board Meetings 8,22 Conferences and Other Meetings DATE ORGANIZATION 7 -Jun EVWD 14 -Jun EVWD 16 -Jun SCE 21 -Jun Hydropoint 23 -Jun Hydropoint 25 Jun TPI 26 -Jun TPI 27 -Jun TPI Travel Expenses: (Details on Back) Director's Signature Date of Board Approval Administrative Manager Miscellaneous Notes MONTH June , 2010 PURPOSE Labor Committee Public Affairs Committee Energy Conservation Seminar Sustainabilty Strategies Smart Water Management Lou Tice Tice Tice TOTAL # OF MEETINGS 10 @ $175.00 each $ 1750.00 $ 1661.30 Total Director's Meetings & Expenses $ 3411.30 Less Any Advance Payments $ TOTAL DUE DIRECTOR $ 3411.30 TRAVEL EXPENSES Lodgings: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT 24 -Jun TPI $ 827.82 TOTAL LODGING $ 827.82 Personal Auto: (Detailed receipts attached') PARKING DATE FUNCTION ATTENDED MILES FEES 24 -Jun Airport Parking $ 26.00 27 -Jun Avis Car Rental $ 331.56 27 -Jun Downtown Parking $ 66.00 27 -Jun Round Trip - ONT 54 $ TOTAL FEES $ 423.56 CURRENT RATE: $0.50 TOTAL MILES 54 $ 27.00 Meals: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT 24 -Jun TPI $ 17.77 24 -Jun TPI $ 25 25 -Jun TPI $ 45 26 -Jun TPI $ 16.75 27 -Jun TPI $ 10 TOTAL MEALS $ 114.52 Other: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT 24 -Jun Alaska Air $ 268.4 TOTAL OTHER $ 268.40 ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 1661.3 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT MONTH June 2010 DIRECTOR Larry Mafmberg Board Meetings 6/6/10'; Conferences and Other Meetings DATE ORGANIZATION _ PURPOSE 7 -Jun 'EVWD _ Meeting with Dr Matis 11 -Jun 'Highland City Council Meet with Council Membe7 Scctt re: summer hours and rates 24 -Jun Lou Tice Travel to Seattle for seminar 25 -Jan Lou Tice Lou Tice Seminar in Seattle _ 26 -Jan Lou Tice Lou Tice Seminar in Seatt_e _ 27 -Jan Lou Tice Lou Tice Seminar in Seattic 28 -Jan Lou Tice Travel to San Bernardino f' om Seattle. 30 -Jan SBACC San Bernardino Area Chamber of Commerce Travel Expenses: (Details on Back) Directors Signature Date of Board Approval Administrative Manager Miscellaneous Notes TOTAL # OF MEETING: 9 @ $175 00 each $ 1575 00 $ 4- 299-, 110'1" Total D rectors Meetings & Expenses $ - 27;34:{ir Less Any Advance Payments $ 500 TOTAL DUE DIRECTOR $ - 2294.61 LiL% �L4 TRAVEL EXPENSES Lodgings: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT a TOTAL LODGING $ Personal Auto: (Detailed receipts attached`) PARKING DATE FUNCTION ATTENDED MILES FEES TOTALFEES $ CURRENT RATE: $0.50 TOTAL MILES $ Meals: (Detailed receipts attached`) FUNCTION ATTENDED AMOUNT DATE 28 -Jun Lou Tice seminar in Seattle. $ 87.56 28 -Jun Estimate car rental in Seattle. $ 403.77 $ TOTAL MEALS $ 491 33 Other: (Detailed receipts attached') DATE FUNCTION ATTENDED 1, AMOUNT e �iL rF 1 7 (-C.- vi 7 -Jun ACWA Conference in Montery, hotel billing on my card in error. L. a $ 28 -Jun Airfare to Seattle $ 549.81 � FBI TOTAL OTHER $ 727 - ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ t3t9 6t 7/71-170, EAST VALLEY WATER DISTR'1 T DIRECTOR'S FEES AND EXPENSE_REPORT DIRECTOR: _Morales MONTH June 2010 Board Meetings: 8, Conferences and Other Meetings DATE ORGANIZATION PURPOSE 06 -04 ACWA _Legislative C 06 -16 EVWD _Ad Hoc Policy Comm 06 -17 _EVWD _Legislative Committee 06 -18 _SB City _Charter Amen 06 -23 _EVWD 05 -24 _EVWD Ad Hoc Policy Committee (Maths Ad Hoc HQ TOTAL # OF MEETINGS Travel Expenses: (Details on Back) Director's Signature Date of Board Approval 8 -- r§ $175.00 each $1,400.00 Total Director's Expenses $ Total Directors Meetings & Expenses $ Less ary Advance Payments $ TOTAL DUE DIRECTOR $1,400.00 TRAVEL EXPENSES Lodgings: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT $ $ $ $ TOTAL LODGING $ Personal Auto: (Detailed receipts attached *) DATE FUNCTION ATTENDED MILES PARKING FEES TOTAL FEES $ TOTAL MILES x $.50 per mile $ Meals: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT $ $ $ TOTAL MEALS $ Other: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT $ $ TOTAL OTHER * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) DIRECTOR Board Meetings EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT Sturgeon MONTH 8 & 22 Conferences and Other Meetinqs 06 2010 DATE ORGANIZATION PURPOSE 14 Community Affairs Committee Mea- n� 16 Policy Committee Mee`_inu 17 Legislative Committee Meetina 21 Park University Budget Develo�:Tent Seminar 23 Policy Committee Meec:_ng TOTAL # OF MEETINGS o @ $175.00 each $ 875 Travel Expenses: (Details on Back) 06/21 Park University Tuition $ 199 Tota; Director's Meetings & Expenses $ 1 , 074 Directors Signature Date of Board Approval 07/13/10 Administrative Manager Miscellaneous Notes Less Any Advance Payments $ TOTAL DUE DIRECTOR $ 1,074 DATE ATTENDED AMOUNT $ $ $ $ $ $ c It $ TOTAL $ Meals: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT $ TOTAL MEALS $ Other: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Wilson Board Meetings 6/8;6/13 Conferences and Other Meetings DATE ORGANIZATION MONTH June 2010 PURPOSE 4 -Jun EVWD Meeting with Gen Mgr. Re sucker fish 7 -Jun Basin Technical Advisory Comm Monthly Meeting 11 -Jun EVWD Meeting with Legal counsel & Gen Mgr 16 -Jun SBVMWD 24 -Jun SBVMWD Board Meeting Technical Advisory Committee 30 -Jun EVWD Execute Documents & Plan Sucker fish Strategy Travel Expenses: (Details on Back) Directors Signature Date of Board Approval Administrative Manager Miscellaneous Notes TOTAL # OF MEETINGS 89 $175.00 each $ 1400.00 $ 545.00 Total Director's Meetings & Expenses $ 1945.00 Less Any Advance Payments $ TOTAL DUE DIRECTOR $ 1945.00 TRAVEL EXPENSES Lodgings: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT $ Personal Auto: (Detailed receipts attached') DATE FUNCTION ATTENDED TOTAL LODGING $ MILES TOTAL FEES $ PARKING FEES CURRENT RATE: $0.50 TOTAL MILES $ Meals: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT 8 -Jun Air Fare to D.C. $ 545 TOTAL OTHER $ 545.00 ' ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 545 Water News Release (HQ): EPA Proposes Updating Drinking Water Rule to Better Protect Public Health Justine Hendricksen From: U.S. EPA [usaepa @govdelivery.comj Sent: Thursday, June 17, 2010 10:43 AM To: danielleb @acwa.com Subject: Water News Release (HQ): EPA Proposes Updating Drinking Water Rule to Better Protect Public Health CONTACT: Enesta Jones jonesenesta @epa..gov 202 - 564 -7873 202- 564 -4355 FOR IMMEDIATE RELEASE June 17, 2010 EPA Proposes Updating Drinking Water Rule to Better Protect Public Health Page] of 2 WASHINGTON - The U.S. Environmental Protection Agency (EPA) is proposing to revise a national primary drinking water regulation to achieve greater public health protection against waterborne pathogens in the distribution systems of public water systems. Waterborne pathogens can cause a variety of illnesses with symptoms such as acute abdominal discomfort or in more extreme cases, kidney failure, hepatitis or chronic concerns. EPA is proposing to revise the 1989 Total Coliform Rule to incorporate improvements recommended by a federal advisory committee that included representatives from a broad range of stakeholder groups, including public health and public interest groups, environmental groups, state drinking water agencies and drinking water utilities. EPA used a transparent, collaborative process with stakeholders to help make this regulation more effective. The revised rule will better protect people from potential exposure to dangerous microbes because it requires water systems to take action when monitoring results indicate that contamination or a pathway to contamination may be present. Water utilities are required to regularly monitor for microbial contamination in the distribution system. Although microbes detected in monitoring are not necessarily pathogens themselves, the detection can indicate that there is a pathway that would allow pathogens to enter the system, such as a water main break or an opening in a storage tank. Under the proposed rule, when monitoring results are positive, systems must find and fix any pathways leading to microbial risk. The proposal also provides incentives for better system operation by improving the criteria for public water systems to qualify for and stay on reduced monitoring, which provides an opportunity to reduce system burden. In addition, the proposed rule updates conditions that will trigger public notices to better represent the relative health threat identified. It also makes the wording required in these public notices more clear. These changes increase consumer confidence in the safety of their water and understanding of the risks when contamination occurs. EPA is seeking public comment on this proposed rule for 60 days following publication in the Federal Register. More information about the proposed rule: r.ttp bv,mw epa.gov/safewaiet /d isinfeLticn /tc^ ride;. hinv R214 Note: If a link above doesn't work, please copy and paste the URL into a browser. View all news releases related to water 6/17/2010 Water News Release (HQ): EPA Proposes 1. "pdating Drinking Water Rule is Better Protect Public Health Page 2 of 2 BP Oil Spill Response: Web site I Get email updates You can view or update your subscriptions or e -mail address at any time on your Subscriber Preferences Page All you will need is I r your e-mail address. If you have any questions or problems e -mail suppert@gr: cehvery.com for assistance. This service is provided to you at no charge oy US Environmental_Prolection �oency STAY CONNECTED: r flickr fcb- This email was sent to ##email##. r -r: "i 1 6/17/2010 �P�gk DONSERVArlOry O,_ OUR NAME IS OUR MtSS�OP June 15, 2010 SAN BERNARDINO VALLEY WATER CONSERVATION DISTRIc 1630 West Redlands Boulevard, Suite A Redlands, CA 92373 -8032 (909) 793 -2503 Fax: (909) 793.0188 Mr. Robert Martin East Valley Water District P.O. Box 3427 San Bernardino CA 92413 RE: Status Report on Wash Plan Activities Dear Mr. Martin, Established 1932 P.O. Box '39 Redlands, CA 92373 -0581 Email: info @sbvwcd.dst.ca.us v w .sbvwcd.dst.ca.us ^^ -rr,2D , Luw East Vafty It has been a few months since the last Wash Plan Task Force meeting and I believe that a brief status report on Wash Plan activities is in order to keep you informed of our progress. You will recall that at the March 04, 2010 Task Force meeting, Water Conservation District staff reported that the draft Habitat Conservation Plan (HCP) had been completed and that the administrative draft Final Environmental Impact Statement (EIS) on the Land Exchange had been submitted to the BLM for approval and public release. A preliminary review draft of the HCP had been submitted to Nancy Ferguson with the U.S. Fish and Wildlife Service (USFWS) and the District has been awaiting the results of her review. . Unfortunately, the District has yet to receive review comments and we are told that the USFWS has been diverted to working on other priorities, including renewable energy projects and completing an internal reorganization at the Carlsbad Office. The necessary consultation between the BLM and the USFWS has likewise not taken place for the same reasons. Further discussion at the March Task Force meeting focused on current fiscal issues associated with the Wash Plan. Based on the presentation at the Task Force meeting, the governing committee recommended that the District invoice Task Force members for future project management costs and any other anticipated costs necessary to complete the Wash Plan and obtain the incidental take permits required for project implementation. In order to prepare a reasonably reliable estimate of future costs, the District was anticipating that initial review of the HCP would be completed shortly after it was submitted and the consultation process on the EIS would be completed by now. These reviews were expected to provide sufficient background information to develop reliable costs estimates. Unfortunately, these activities have not occurred for the reasons stated above. These delays are causing great concern. Furthermore, the lack of feedback on the draft HCP and the EIS consultation process, has impeded the District's ability to develop an estimate of the remaining level of work effort and prepare invoices consistent with the Task Force Agreement. The District was recently informed that the USFWS would be in a position to re- engage on the Wash Plan in mid -to -late June. We are hopeful that reviews and consultations will be completed by the end of summer and that a good estimate of the remaining level of effort will be forthcoming. The District will provide Wash Plan invoices as early as possible following feedback on the HCP and EIS. Thank you for your patience and continued support of the Wash Plan program. Please do not hesitate to contact me or Randy Scott, Project Manager, with any questions you may have regarding this update. BOARD Richard W Corneille Arnold L. Wright David E. Raley GENERAL R. Robert Neufeld OI; Clare Henry Day John Lonbn -ille Melody McDonald MANAGER DIRECTORS Manuel Aranda, Jr. Sincerely, R. Robert Neu eld, anager cc: Task Force Governing Committee Members SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE FINANCE RESOLVING TODAY'S MOST PRESSING CHALLENGES Costs are rising. Money is growing tight. Learn how to take control of your agency's financial affairs. A COMPLETELY UPDATED SEMINAR qnq, yh��ddh�rdul ,Ii,,,l,gn,Ni9gr,lliqd,l,qi,t LZDE- ES4Z6tl:)'oui JeeEwagues ;OU1sip �aaeMZFa eoe Od �38eLeyy uome�;�siiuiw py 7." `f�':Q iOr�hi AGRA i� ..uas�3upuaH aumsht •sPyy T 09ST 0t0Z t z tvinri 2611 `.i10-E H�S ,rr;O1f1V*,es**s�x��rr***tl***9 �03/i13J H 11£Z- 980Z6tl0'e1S1A'LLEZx08 0'd 6m,u ud a111499ul1uawMSAOS eu o7 O Ibd pue pyjs►p leaadS a6 s' n ' piepu iepuelg peuosaM 410010 )RKSHOPS 11. 2010 re Requirements ✓identity all its ID maintain or repair with these critical, your agency more days, learn ng opportunities. end fresh Water Wation Units Available Sa&Workshops n Credits Available for !h Workshops -%Ok\ EXPERIENCED DIRECTORS AND MANAGERS - an updated refresher seminar on running an effective agency. NEWLY- ELECTED OFFICIALS - a must attend seminar to develop essential knowledge and skills. SENIOR MANAGERS AND STAFF - of special distl icts, cities, counties, and non- profit organizations. Provides proven tools and methods for dealing with the financial challenges facing local governments. Incorporates the latest information, techniques and insights for solving today's financial challenges. TOP -NOTCH SPEAKERS, each an expert in their respective fields, chosen for their working knowledge of California local governments. A CAREFULLY PLANNED CURRICULUM packed with up -to date topical information needed by local government officials. LARGE, COMPREHENSIVE HANDBOOK containing materials from each presenter. Retail value $100. CERTIFICATE PROGRAM, SPECIAL DISTRICT LEADERSHIP AND MANAGEMENT representing over four decades of continuing education experience. QUALITY RESORT HOTELS AND AMENITIES continental breakfast, luncheon, and refreshment breaks included with seminar enrollment. t riNd l f. ItS l�% '1'i i `HUASDAY, SfPTf11��.�010 : -� otitinental ,BreaicFesilRegiatrAtion • &00 8:30 a:m. INANCIAL PERSPECTi#t5 . INTRODUCTION TOIFINANCE "INAR STRATEGIC FINANCIAL PLANNING Glenn M. Reiter, Glenn M. Reiter & Associates • Defining the elements of a financial plan • Structuring the plan to accommodate unforeseen circumstances • Benefits of financial planning • Why financial planning is not an option but a must -do • Financial modeling as a tool INANCIAL OVERSIGHT AND CONTROL: FINANCIAL OVERSIGHT AND CONTROL Kamil Azoury, Goleta Sanitary District • Policy makers' and managers' oversight tools • Basic management and cost tracking reports • Identification and use of cost centers • Understanding your business and best practices • Monitoring cost trends INANCIAL BASICS —YOUR BUDGET SUCCESSFUL BUDGET FORMATS — GETTING THE MOST OUT OF BUDGETS Valerie Pryor, Castaic Lake Water Agency • How to assure that the budget reflects the agency's mission • Tips for including stakeholders in the budget process • Guide to developing all elements of a complete budget • Review samples of understandable budgets COMMUNICATING YOUR BUDGET SUCCESSFULLY Martin Rauch, Rauch Communication Consultants, Inc. • Avoid the numbers trap — make your budget an effective planning tool • Budget techniques that build support for your agency's finances • Clearly communicating your budget message EGAL REQUIREMENTS: UNDERSTANDING THE LEGAL REQUIREMENTS OF FINANCE Janet Morningstar, a Law Corporation • Procedures for adopting various types of fees, charges and assessments 5:30 - 7:00 p.m. WINE TASTING RECEPTION: STONE & YOUNGBERG GLENN M. REITER - 8 ASSOCIATES _ At the Old Ferry Building, Fisherman's Wharf, San Francisco, CA Sponsored by Stone, & Youngberg and Glenn M. Reiter & Associates Information You Nee{ Mi- 40TEMBER 10, 2010 mast • 8:00 - 8:30 a.m. RAWNG REVENUE: -RAI81N6dOIENUE: SETTING RATES, CHARGES, FES AND ASSESSMENTS Glenn M. Reiter, Glenn M. Reiter & Associates • Keys to establishing the necessary funding to provide the desired level of service • Setting rates in today's litigious climate • Developing rates that the public will perceive as fair and equitable RAISING REVENUE (WITHOUT BEING LYNCHED) Martin Rauch, Rauch Communication Consultants, Inc. • Gaining support for your rates, bonds and charges • How to talk money and succeed • Effective public outreach techniques • Examples from successful programs • Apply your knowledge with a practical exercise YOUR DISTRICT'S AUDIT: UNDERSTANDING AND USING YOUR DISTRICT'S AUDIT EFFECTIVELY Michael J. Zizzi, Leaf and Cole, LLP • How well is your organization's money managed? • Meaningful tools to help judge the performance of your management team • Understand the importance and value of the audit process . • Highlights of the. GASB requirements ._ ...... .... ... .. JOB COSTING AND CASH MANAGEMENT: DO YOU KNOW WHERE YOUR CASH IS AND COSTS ARE? CASH AND COST CONTROL 101 Eric Hayden, CPA • If you don't measure it you, can't manage it • Financial oversight requires measurement and milestones • Track departmental costs to improve cost control FINANCES AND YOUR CUSTOMERS MEETING YOUR AGENCY'S CAPITAL NEEDS Jim Cervantes, Stone and Youngberg, LLP • Debt financing vs. pay -as- you -go • Defining adequate reserve levels • Overview of legal provisions that allow agencies to issue debt Alternative ways of financing capital projects HANDS -ON PROJECT FINANCING WORKSHOP Jim Cervantes, Stone and Youngberg, LLP • Participant teams analyze project financing case studies • Application of lectures to problem - solving SEMINAR ENDS: 4:30 p.m. THE FINANCE SEMINAR HAS BEEN APPROVED FOR.- • 12 Fresh Water Distribution and Fresh Water Treatment CEU Available • Up to 12 Contact Hours will be Accepted by CWEA for Recertification • 11 CPA Continuing Education Credits Available FACULTY: Expert Speakers Share Their Knowledge and Experience The instructors' mission is to share their experience with real world problems, and to provide practical information about your responsibilities, what you need to kritcom and ways to resolve issues. KAMIL AZOURY is general manager /district engineer of Eo'eta Sanitary District. As a consulting engineer and management consultant he served public and private agencies in the Bay Area for 20 years He s past president of the California Association of Sanitary Agencies, and past president of the Southern California Alliance of Publicly Owned Treatment Wn-Ks JAMES CERVANTES is a Managing Director with the Public Finance Group of Stone and Youngberg, underwriters of municipal bonds in California since 1931. He has specialized in California public agency financing since 1986. His experience includes Mello -Roos and assessmentfinancmg, enterprise bonds, lease- backed certificates of participation and rede,,elopment bonds. MEREDITH CLEMENT is Senior Grant Administrator for Kennedy /Jenks Consultants. Meredith has over 11 years of environmental consulting experience on projects throughout California. Meredith has special expertise with water planning projects, grant funding of public works projects, urb -.rt planning and environmental compliance documentation. ERIC HAYDEN is a California CPA, with over 30 years experience in both government and profit making corporations. He brings more than 20 years experience as the CFO for three California special districts and for more than 10 years as a financial and management consultant for both government and profit making organizations in a wide variety of projects. JANET MOR14INGSTAR is in private practice DBA Janet Morningstar, a Law Corporation. Janet is General Counsel for Rowland Water District and Special Counsel to Municipal Water District of Orange Cc i Janet has over 16 years experience in advising governing bodies of local agencies and special districts in such areas as the Brown Act and the Public Records Act. VALERIE PRYOR serves as the administrative services manager /chief financial officer of Castaic Lake Water Agency, and is responsible for budget preparation. She is a veteran of 17 years working with local government. She worked for the City of Los Angeles in several key administrative positions, where she conducted budget analysis and preparation. 1 •�0 m.w. �01ip 111UITH 1fGAt CTURE REQUIREMENTS fJiARTIh' RhUCH t President of Rauch Communication Consultants. Martin leads a team thEt dpi0ops and conducts customized strategic outreach programs for iota : we-nmenits across the state, as well as strategic planning activities GLENI4 Iy:. RE:I'I' I is °resident of Glenn M. Reiter & Associates, a San Diego -based finarc al consulting and advisory firm. He has over 45 years experience in local ro�ernment and has been General Manager and Chief Engineer of a large rismi He specializes in financial planning, the setting of rates and fees inNcd�ng the financing of capital improvements. He is a co- founder of the Ca'.lfcl i Special District Association and the Special District Institute. Glenn is a ec stated California civil and professional engineer. IAATT TEBBETTe is a Senior Engineer with Kennedy /Jenks Consultants and has over three der c -ii of engineering and project management experience. He has managed assie - nerts involving comprehensive investigations, engineering studies, regulatory compliance /permitting and facilities planning and design. Matt's expel Ir( ides proven success in interfacing with regulatory agencies, as well a� consensus building between agencies. MICHAEL ,I. 71Z7 i is a partner with Leaf & Cole, LLP, a San Diego based CPA firm spel lincg in auditing local governments in California. Mike spent three years wit[ a Big Four" accounting firm prior to coming to Leaf & Cole 21 years ago. MieE ma extensive experience with Government Auditing Standards IYellcw Book) and OMB Circular A- 1331The Single Audit). In addition, Mike has designed specific procedures to assist local governments in analyzing certe i aspects of their accounting systems. $AO 24 requires that your agency dw*T'eg its assets, and account for the costs to maintain or repair and replace them. Loam to comply with these critical, legal requirements and to operate your agency more effectively. Eric Hayden, CPA Matt Tebbetts, KennedyJJenks Consultants • Learn how to conduct a capital assets condition assessments inventory • How to determine whether to use inventory and depreciation of agency assets or select the modified version • Learn how to report in conformance with the law Obtain Continuing Education Credits by attending this workshop: 3.25 Fresh Water Distribution and Fresh Water Treatment Continuing Education Units Available 325 CPA Continuing Education Credits Available GRANTS: HOW TO OBTAIN 600t I I INI With funds diffiadt to come bythase days, leant how to take adrsntage ofgrarn furtding opporwrfts. Meredith Clement, Kennedy /Jenks Consultants • Current Grant Environment • Grant Research (what is out there, how to find it) • When to Enter the Competition • Applying for Grants (connect all the pieces) Obtain Continuing Education Credits by attending this workshop: rresh, Water Distribution and Fresh Water Treatment Cc- tinning Education Units Available i i PA Continuing Education Credits Available Join Us In Exciting San Francisco HOTEL INFORMATION: Hyatt at Fisherman's Wharf 555 North Point Street, San Francisco, CA 94133 Reservation Telephone: 888 /421 -1442 or 402/592 -6464 On the web: https: / /resweb.passkey.com /Resweb.do? mode = welcome_ei_new &eventlD = 2555024. Group Booking Code: Special District Institute Finance (SPCD) A special rate of $169 single /double per room per day has been negotiated, for accommodations during the event and for three days before and after the event for reservations made by August 18, 2010. THERE ARE A LIMITED NUMBER OF ROOMS AVAILABLE, PLEASE RESERVE EARLY. )to Credits: Cover Photo Fisherman's Wharf, SFCVB photo by Jerry Lee Hayes, Chinatown SFCVB photo by Carol Simowitz, Evening skyline, SFCVB photo by Christine Krieg, Golden Gate Bridge SFCVB photo by David Weintraub, PROGRAM WFORMADON: �NSANDI IDS Yitrriten i�t allatioh ved C iG11TE�A YoG o r Au ue8,�2i0 wNi ias edomWf enrol ie l ss eoeiy+sel tstif s a a candidate for the Ceitif eami *logra' in Special District 'twoo ko• full psyment is "1111 roti t fion Leadership and Management, Seminars can betaken is r rsd on ar after August i9, 2Afi1— iva.rgi .end in any order and completed within a three -year period, no credits for a future event will be granted. However, substitutions may be made at any time. $25 fee charged TEAM DISCOUNTS: Attendance of groups of four or more for checks returned for insufficient funds or for credit from the same organization enrolling in the seminar at cards denied. SDI reserves the right to make changes the same time, are entitled to a $50 discount off the in programs and speakers, or to cancel programs, when seminar rate. Not good with any other discounts conditions beyond its control prevail. Every effort will be (including early registration discount). All four must be made to contact each enrollee if a program is cancelled. enrolled in the seminar. Not good on workshops only. If a program is not held, SDI's liability is limited to the GUEST MEAL PACKAGE: A guest may join you for all meals. refund of the program fee only. A separate guest meal package must be purchased. +� Special District and Local Government Institute P.O. Box 2317, Vista, CA 92085 PHONE: 800/457 -0237 or 760/643 -1760 FAX: 760/643 -1761 www.sdbmi.com • spcdistint@aol.com PLEASE FILL OUT COMPLETELY Na Mailing Address: j State Zip: Phone: Website: Guest Name: SPECIAL NEEDS: ❑ Wheelchair Access ❑ Visually Impaired ❑ Hearing Impaired ❑ Vegetarian Meals —SEPT 2010 - FINANCE SEMINAR ENROLLMENT FORM Seminar: September 9 -10 • Workshops: September 11, 2010 Hyatt at Fisherman's Wharf, 555 North Point Street, San Francisco, CA 94133 SEMINAR AND WORKSHOPS: (A) ❑ $585 (B) ❑ $785 (C) $710 (D) ❑ $235 (E) $150 SPECIAL DISTRIt:T FINANCE SEMINAR (Two days) FINANCE SEMINAR + BOTH SATURDAY WORKSHOPS FINANCE SEMINAR + HALF -DAY WORKSHOP - Select One: ❑I MORNING SESSION: Infrastructure Workshop ❑lI AFTERNOON SESSION: Grants Workshop ALL DAY (Both) SATURDAY WORKSHOPS (One) SATURDAY WORKSHOP - Select One: ❑ MORNING SESSION: Infrastructure Workshop AFTERNOON SESSION: Grants Workshop ORDER HANDBOOKS ONLY — Shipped the week after the event. Please add your local sales tax + actual shipping amount (F) ❑ $65 Order Binder Only — Infrastructure Workshop (G) ❑ $65 Order Binder Only — Grants Workshop (H) ❑ $100 Order Binder Only — Special District Finance Seminar MEAL PACKAGES: (II ❑ $ 20 Saturday Lunch for Workshop Attendee (optional - Not Included) (J) ❑ $ 55 Guest Meal Package for Workshop (K) ❑ $120 Guest Meal Package for Seminar —1.. i DISCOUNTS — If applicable: METHOD OF PAYMENT: $50 Discount for attendance of 4 or more from the same District registering Payable to: Special District Institute at the same time. All 4 muss include seminar (options A, B and C, only not good with any other discounts!. ❑ Check Enclosed for $ ❑ Please Invoice PD# $25 early registration discount for options A, B and C, including seminar ❑ Charge: ❑ Visa ❑ M/C i only. Must receive payment b} August 9, 2010. (Not valid on workshops only.) Not valid with any other discounts. Card # -- — - SUBTOTAL FROM ABOVE: $ (16 numbers, 3 numbers listed in the signature area on back of credit card) Billing Address for Card: SUBTRACT $50 (Discount for 4 or More) $ SUBTRACT $25 (Discount for Early Registration) $ City: Not Valid With Any Other Discounts. Must receive payment byAugu5' 9, 2010. State: Zip: Not valid on Workshops only. Signature: CERTIFICATION FEE S35 (only f applicable) $ Expiration Date: TOTAL REGISTRATION FEE: $ FOR OFFICIAL USE ONLY Handbook Purchases: $ Date R'va Verify DB Code tt Shipping and sales tax will be ;tided cart? Inv.0 Net Paid ur. Sent DB Fine