HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 10/12/2010East Valley
Water District
3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA
BOARD MEETING October 12, 2010 3:00 P.M.
,AGENDA
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"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring
departmental investigation, will be considered by the Board of Directors ".
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
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1. Public Comments
• EVWD's 2010 Hazard Mitigation Plan Update
CONSENT CALENDAR
2. Approval of Agenda
3. Approval of September 15, 2010 Special Board Meeting and Public Hearing Minutes
4. Approval of September 28, 2010 Board Meeting Minutes
5. Resolution 2010.28 — A Resolution of the Board of Directors of the East Valley Water
District Notice of Completion executed by the District for pumping equipment, brush and
bail, install a new 6 stage bowl assembly, rebuild packing box assembly, sand blast and
powder coat discharge head, and install new rubber line shaft bearing at Plant 132 -5 located
at 7479 San Francisco Street in the City of Highland
6. Accounts Payable Disbursements: Accounts Payable Checks # 225995 through # 226123
which were distributed during the period of September 22, 2010 through October 5, 201(1, in
the amount of $545,973.61. Payroll and benefit contributions for the period ended October 5,
2010 and included checks and direct deposits, in the amount of $278,031.78. Total
Disbursement for the period $824,005.39.
NEW BUSINESS
7. Resolution 2010.27 — A Resolution of the Board of Directors of the East Valley Water
District establishing an investment policy for public funds
8. Discussion and possible action regarding the Directors payroll
9. Discussion and possible action regarding customer survey
10. Directors' fees and expenses for September 2010
REPORTS
11. General Manager / Staff Reports
12. Consultant Reports
13. Committee Reports
• Legislative (Standing)
• Community Affairs (Standing)
• Policy Committee (Ad -Hoc)
• GM Review (Ad -Hoc)
14. Oral comments from Board of Directors
CLOSED SESSION
15. CONFERENCE WITH REAL PROPERTY
[Government Code Section 54956.8]
Property:
Party with whom District will negotiate:
Party who will be negotiating on behalf of the District:
Under Negotiation:
ANOUNCEMENT OF CLOSED SESSION ACTIONS
ADJOURN
9.5 +/- Acres of Vacant Land
APN(s): 1191- 251 -02,
191- 251 -05 and 1191 - 251 -06
San Bernardino County,
State of California
Potential Buyers
Robert Martin/Jim Cimino
Price and Terms of Payment
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Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or
accommodation, including auxiliary- aids or services, that is sought in order to participate in the above -
agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at
least 72 hours prior to said meeting.
Subject to Approval
EAST VALLEY WATER DISTRICT September 15, 2010
SPECIAL MEETING and PUBLIC HEARING
MINUTES
The meeting was called to order at 6:00 p.m. by President Wilson. Director Malmberg led
the flag salute.
PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Justine Hendricksen,
Administrative Manager; Eileen Bateman, Executive Assistant,
Cecilia Contreras. Administrative Office Specialist; Eliseo Ochoa,
Assistant District Engineer; Gary Sturdivan, Safety and Regulatory
Affairs Director
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Joan Mosely (Highland Community News); Carolyn Moloshco (CV
Strategies); various members of the public
President Wilson welcomed everyone to the public hearing.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 6:01 p.m.
There being no written or verbal comments, the public participation section was closed.
PUBLIC HEARING FOR DISCUSSION AND POSSIBLE ACTION REGARDING
THE FORMATION OF THE EASTWOOD FARMS ASSESSMENT DISTRICT
PRESIDENT WILSON DECLARED THAT THE PUBLIC HEARING SECTION
OF THE SPECIAL MEETING OPEN AT 6:03 P.M.
The General Manager provided a detailed power -point presentation regarding the
formation of the Eastwood Farms Assessment District. The power -point presentation
(Special & Public Hearing Minutes: 09/15/2010) cmc I
provided general information about Eastwood Farms Community Service District
including but not limited to:
• History about the emergency connection
• Grant funding /State loan
• Alternatives
• Termination of the emergency water connection
• Eastwood Farms bankruptcy and /or potential court action
• Assessment District
o No cost to landowners upfront
o State loan would be added to property taxes for 30 -year payback
• Funding terms
o $1,057,759 State grant funding
o $264,440 zero - percent interest loan payable o\e- 30 years
o $198,330 loan at 10% for 10 years
o $1,520,526 Total Award Value
• Project Benefits
• Reliable water distribution system
• Reliable Water Source
• Water Storage for Emergency Supply
o Fire Protection
• Legal Requirement
o Proposition 218 Guidelines
Notice mailed out to all customers on July 30, 2010
■ Provides opportunity for protests; 50% + l required to object to the
formation of the Eastwood Farms Assessment District
Mr. Kennedy explained the process of the Eastwood Farms Assessment District; he
explained the legal requirements of Proposition 218; that ballots are able to be received up
until the close of the public hearing; that ballots must have original signatures and remain
sealed until the close of the public hearing; that a property owner may changed his/her vote
up until that time; that a person with no vested interest will open the ballots; that if there is
a majority protest, there will be no Assessment District formed
PUBLIC COMMENTS
Two citizens spoke regarding the formation of the Eastwood Farms Assessment District.
President Wilson declared that we take a short break at 6:21 pin.
President Wilson declared the meeting back in session at 6:31 pm and closed the public
hearing.
(Special & Public Hearing Minutes: 09/15/2010) cmc 2
Mr. Kennedy stated that Ms Mosely will be opening the ballots.
The ballots were opened at 6:31 pm by Ms Moseley with Ms Contreras and Ms Bateman
entering in the voting results.
The voting results were completed at 7:05 pm; the results were a 57.53% yes and 42.47%
no
Mr. Kennedy stated that there were 62 ballots received and that a majority protest does not
exist.
RESOLUTION 2010.23 APPROVING THE FORMATION OF THE EASTWOOD
FARMS ASSESSMENT DISTRICT was presented to the Board for approval.
M /S /C (LeVesque- Sturgeon) that Resolution 2010.23 be approved.
ADJOURN
The meeting was adjourned at 7:08 p.m. until the next Regular Board Meeting.
Robert E. Martin, Secretary
George E. Wilson, President
(Special & Public Hearing Minutes: 09/15/2010) cmc 3
Subject to anproval
EAST VALLEY WATER DISTRICT SEPTEMBER 28, 2010
REGULAR BOARD MEETING
MINUTES
President Wilson called the meeting to order at 3:00 p.m. Ms Van Dijk led the flag salute.
PRESENT: Directors: LeVesque, Morales, Sturgeon, Wilson
ABSENT: Director: Malmberg,
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Gary Sturdivan, Safety &
Regulatory Affairs Director; Justine Hendricksen, Administrative
Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Charles Roberts (Highland Community News), Cara Van Dijk (CV
Strategies), Tom DeMars (FRA), Kurt Yeager (Stradling, Yocca,
Carlson & Rauth)
APPROVAL OF AGENDA
M/S (Sturgeon - Morales) that the September 28, 2010 agenda be approved as
submitted.
Director Sturgeon has requested that item # 14 be pulled from the agenda and sent to the
Community Affairs Committee for review. President Wilson disagrees with Director
Sturgeon. Director Sturgeon amended his motion and requested that item #14 be placed back
onto the agenda.
M /S /C (Sturgeon - Morales) that the agenda be approved with amended motion and
that item # 14 be included.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 3:02 p.m.
Gary Sturdivan gave an update regarding the District's 2010 Hazard Mitigation Plan.
Minutes: 09/28/10 jph
There being no further written or verbal comments, the public participation section was
closed.
ADJOURN TO EAST VALLEY WATER DISTRICT FIN ANCING AUTHORITY AT
3:04 PM
RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD
MEETING AT 3:15 PM
APPROVAL OF SPECIAL BOARD MEETING MINtT'I FS FOR SEPTEMBER 13,
2010
M /S /C (Sturgeon - Morales) that the September 13. .'.010 Special Board Meeting
minutes be approved as submitted.
APPROVAL OF SEPTEMBER 14, 2010 BOARD MEETING MINUTES
M/S /C (Sturgeon- Morales) that the September 14, 2010 Board Meeting Minutes be
approved as submitted.
RESOLUTION 2010.24 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED
BY THE DISTRICT FOR BASE PAVE TRENCHING, CONCRETE POURING FOR
CROSS GUTTER REPAIR, GRIND AND OVERLAY TRENCH ON LIVE OAK
ROAD FROM SUMMIT DRIVE TO TERRACE DRIVE
M /S /C (Sturgeon- Morales) that Resolution 2010.24 be approved.
RESOLUTION 2010.25 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED
BY THE DISTRICT FOR PUMPING EQUIPMENT REPAIRS, PULLING OF TUBE
AND SHAFT FROM COLUMN, CLEAN USABLE COLUMN, CLEAN AND
STRAIGHTEN TUBE ANI) SHAFT, WIRE BRUSHING, SWABBING AND RE-
BAILING TO BOTTOM AT PLANT 24B LOCATED AT THE NORTHEAST
CORNER OF HARRISON STREET IN THE CITY OF SAN BERNARDINO
M /S /C (Sturgeon - Morales) that Resolution 2010.25 be approved.
DISBURSEMENTS
M/S /C (Sturgeon - Morales) that General Fund Disbursements #225830 through
225994 distributed during the period of September 8, 2010 . hrough September 20, 2010 in
the amount of $896,179.04 and Payroll Fund Disbursements I Dr the period ended September
20, 2010 in the amounts of $238,147.06 and $6,208.59 totaling $1,140,534.69 be approved.
2 Minutes: 09/28/10
REVIEW AND APPROVAL OF GENERAL MANAGER'S EXPENSE REPORT
M /S /C (Sturgeon - Morales) that the General Manger's expenses be approved as
submitted.
RESOLUTION 2010.26 — A RESOLUTION OF THE BOARD OF DIRECTORS
APPROVING THE EXECUTION AND DELIVERY OF AN INSTALLMENT
PURCHASE AGREEMENT FOR THE PURPOSE OF CAUSING THE ISSUANCE
OF APPROXIMATELY $38,000,000 AGGREGATE PRINCIPAL AMOUNT OF
REFUNDING REVENUE BONDS AND APPROVING THE EXECUTION AND
DELIVERY OF CERTAIN DOCUMENTS IN CONNECTION THEREWITH AND
CERTAIN OTHER MATTERS
M /S /C (Morales - Levesque) that Resolution 2010.26 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING NOTICE OF DECISION TO
APPRAISE GREENSPOT ROAD & BRIDGE REALIGNMENT PROJECT (APN:
0297- 061 -22 & 0297 - 061 -23)
Director Morales has requested to review the parcel map associated with this project.
No action taken.
RESOLUTION 2010.21 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF HENRY L.
SOWLE'S TWENTY -FIVE YEARS OF SERVICE
M /S /C (LeVesque- Morales) that Resolution 2010.21 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING A PBS TELEVISION SHOW
HIGHLIGHTING ENERGY AND WATER CONSERVATION PRACTICES
The General Manager stated that there was a power -point presentation regarding the
television show at the recent BTAC meeting and that they are looking for water agencies to
fund the portion of the program dedicated to water conservation practices.
Vice President LeVesque stated that he will not consider the project unless it is referred to
the Community Affairs Committee for review.
Director Morales reviewed the participating agencies and format of the program and would
like to know what benefit East Valley Water District would get out of the program. Director
Morales would like more information regarding the program.
Director Sturgeon suggested that this item be referred to the Community Affairs Committee
for further review.
3 Minutes: 09/28/10
No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2010
BIENNIAL NOTICE OF CONFLICT OF INTEREST CODES
Mr. Kennedy provided an update regarding the District's 20' I Conflict of Interest Code and
whether any amendments are reeded at this time.
M /S /C (LeVesque - Sturgeon) that the Board has instru ned staff to send the required
notice back to the Clerk of the Board, indicating that no amendment is required.
DISCUSSION AND POSSIBLE ACTION REGARDING THE FINANCIAL
STATEMENTS FOR THE PERIOD ENDING AUGUST 31, 2010
Mr. Tompkins reviewed the financial statements with the Boar J.
M/S /C (Sturgeon - LeVesque) that the financial statements for the period ending
August 31, 2010 be accepted.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date; that he attended a meeting
regarding the 41 year old Western Judgment (Western Water Master) and how it is affecting
the operations, water credits, recharge and management of' tl e basin; that agencies will be
meeting on a monthly basis regarding this issue; that as preciously discussed the Board
would like to review the General Manager's contract this vear "Che Board appointed an Ad-
Hoe committee to review the General Manager's contrac . the committee consists of
President Wilson and Vice President LeVesque. Information only.
CONSULTANT REPORTS
Ms Van Dijk from CV Strategies provided an overview of the ;district's public relations
projects including media coverage, committee updates. customer survey, strategic
communications plan and web master communications and planning. Information only.
*61imulV00a)a0941 as] :71W
a. Legislative (Standing) — Director Morales stated that the State is still without a
budget; that the District is working on how to speee tip the process for its grant
funding; that Senator Dutton's office provided assistance in this area and it looks as if
the District's grant project could be first in line when the state budget is passed; that
the Task Force is trying to set up a meeting with Senator Feinstein's office regarding
the Santa Ana Sucker decision that is due out December : ".
b. Community Affairs (Standing) —No reports at this time
4 Minutes: 09/28/10
c. Policy (Ad -Hoc) — The committee met last week regarding Debt Management Policy
and Investment Policy and is working on finalizing the Drug & Alcohol Policy.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon stated that he attended a campaign function for Sam Racadio.
Director Morales stated that the Board President has appointed Director Malmberg to serve
on the Legislative Committee. Information only.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
MEMBERSHIP MEETING HOSTED BY CUCAMONGA VALLEY WATER
DISTRICT AND CHINO BASIN WATER CONSERVATION DISTRICT, UPLAND
CARNEGIE LIBRARY, OCTOBER 18, 2010
WESTCAS 2010 FALL CONFERENCE "SUSTAINABLE WATER: A YEAR
LATER — WHAT'S NEW ? ", OCTOBER 27-29,2010
The Board took a break at 3:45 p.m.
CLOSED SESSION
The Board entered into Closed Session at 4:01 p.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the
agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The items listed on the agenda were discussed in closed session with no action being taken.
ADJOURN
The meeting was adjourned at 4:10 p.m.
Robert E. Martin, Secretary
George E. Wilson, President
5 Minutes: 09/28/10
EXHIBIT "A"
RESOLUTION 2010.28
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT
NOTICE OF COMPLETION
BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley
Water District, as follows:
WHEREAS, based upon the certificate of completion executed by the
District for pumping equipment, brush and bail, install a new 6 stage bowl
assembly, rebuild packing box assembly, sand blast and powder coat discharge
head, and install new rubber line shaft bearing. Plant 132 -5 located at 7479 San
Francisco Street in the City of Highland.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors
hereby determine that said contract is completed and the President and
Secretary are hereby authorized to execute a Notice of Completion on behalf of
the District, and the Secretary is hereby authorized and directed to record said
Notice of Completion in the office of the County Recorder, County of San
Bernardino, State of California.
The foregoing resolution was duly adopted at a meeting of the Board of
Directors of the East Valley Water District upon motion duly made, seconded
and carried on October 12, 2010.
Ayes:
Noes:
Absent:
Attest:
w2503dm
10/05/10
EAST VALLEY WATER DISTRICT
George E. Wilson, Board President
Robert E. Martin, Board Secretary
(Seal)
RECORDING REQUESTED BY ]
Martha Duran -EVWD ]
AND WHEN RECORDED MAIL TO ]
Name East Valley Water District ]
PO Box 3427 ]
Street San Bernardino, CA 92413 ]
Address Attn: Engineering Department ]
W2503 ]
City & ]
State 1
FEE EXEMPT PURSUANT TO GOVERNMENT CODE
SECTION 6103
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete
requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property
hereinafter described:
2. The full name of the owner is East Valley Water District
3. The full address of the owner is P.O. Box 3427 San Bernardino CA 92413 San Bernardino County.
4. The nature of the interest or estate of the owner is, in fee.
None --
(If other than fee, stnke'ln fee' and insert, for example, `purchaser under contract of purchase, 'or lessee')
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants
in common are:
NAME ADDRESS
East Valley Water District 3654 Hiahland Ave. Suite 18, Hiahlantl CA 92:146
6. A work of improvement on the property hereinafter described was completed on September 22 2010. The work done
was:
7. The name of the contractor, if any, for such work of improvement was
So -Cal Pump & Well Drilling Inc. August 26, 2010
(If no contractor for work of improvement as a whole. insert 'none' (Date of Conlract)
8. The property on which said work of improvement was completed is in the city of Highland.
County of San Bernardino , State of California, and is described as follows:
Cull subdivision Tract 1794 Lots 2.3. and 4 Assessors Mao Book 1192 Paoe 35 in the Recorders office of said County.
9. The street address of said property is 7479 San Francisco Street._
(If no street address has been difficulty assigned. insert, 'none' i
Date: October 12 2010
Verification for Individual Owner
Signature of owner or corporate officer of owner
named In paragraph 2 or his agent
George E. "Skip" Wilson, Board President
East Valley Water District
VERIFICATION
I, the undersigned, say: I am the Board Secretary the declarant of the foregoing
('President of', " Manager of", "A partner of, "Owner of'. Etc.)
notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on October 12 2olo, at Highland , California.
(Date of signature.) (City, where signed.)
(Personal signature of the individual who is swearing that the convents cf the
notice of completion are true.)
Robert E. Martin, Board Secretary
East Valley Water District
East Val ley
Water District
Board Memorandum
From: Brian W. Tompkins / Chief Financial Off
I
Subject : Disbursements.
Recommandation:
Approve the attached list of accounts payable checks and
payroll issued during the period September 22, 2010
through October 5, 2010.
Date: OCTOBER 12, 2010
Background:
Accounts payable checks are shown on the attached listing and include numbers 225995 to 226123 for
A total of $545,973.61.
The source of funds for this amount is as follows:
Unrestricted Funds $545,973.61
Payroll and benefit contributions paid for this period totaled $278,031.78.
Total disbursements $824,005.39.
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Board Memorandum No. B-42 -2010 Date: October 12, 2010
From: Brian W. Tompkins, CFO/Treasurer
Subject: Investment Policy
Recommendation:
Approve Resolution No. 2010.27 adopting the attached
investment policy for the 2010 -2011 fiscal year
Background:
Government Code section 53646(a) requires that the Treasurer of a local agency annually render to the
legislative body a Statement of Investment Policy for consideration at a public meeting.
Attached and submitted for your consideration is East Valley Water District's investment pol cy as
adopted in previous years. The District's policy is more restrictive than the Government Code in that
certain types of investments allowed by Code section 53601 are not incorporated into the attached
policy. The excluded investment types are:
Banker's acceptances — maximum 180 -day maturity
Commercial paper — restricted to highest Moody's rating; issued by US Corporations with in-
excess-of $500 million in assets — maximum 270 -day maturity.
Repurchase and reverse repurchase agreements
Mortgage securities
Medium term corporate notes — maximum of 5 years maturity
Staff is not recommending any substantive changes to the policy at this time.
Also attached for your review are copies of:
Certification from Citizens Business Bank that they have read, understand, and will make
investment recommendations in accordance with, the attached Investment Policy. And
Updated procedures established by the General Manager regarding District investments
RESOLUTION 2010.27
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT
ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS
WHEREAS, the Board of Directors of the East Valley Water District ( "the
District ") desires to maintain a formal policy regarding the investment of public funds
pursuant to the requirements of Government Code Sections 5921 and 53600 et seq.; and
WHEREAS, the Board of Directors of the District has employed qualified staff to
invest those funds in accordance with the law and the terms of the District's investment
policy, as well as in a manner that advances the District's investment objectives of safety,
liquidity and yield.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
District that the East Valley Water District Investment Policy attached hereto as Exhibit
A and incorporated in full herein by this reference is hereby adopted as the formal
investment policy of the District.
BE IT FURTHER RESOLVED that the General Manager and the Treasurer /Chief
Financial Officer of the District are hereby authorized and directed to invest the District's
funds in a manner consistent with the terms hereof and in accordance with any further
directions of the District's Board of Directors.
BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No.
2009.19 adopted by the Board of Directors of the District on August 13, 2009. This
Resolution shall take effect immediately upon its adoption.
ADOPTED this 12th day of October 2010.
Ayes:
Noes:
Abstain:
Absent:
George E. Wilson, Board President
Attest: _
Robert E. Martin, Board Secretary
Memo
To: CFO, Finance Department
From: Robert E. Martin, General Manager
CC:
Date: 9/30/2010
Re: Updated procedures related to District Investments
The following procedures, established in accordance with the Delegation of Authority section of the
Districts Investment Policy, will be followed in order to ensure safekeeping of the District Deposits and
Investments.
Agreements
The Administration and Finance departments will ensure that the following agreements have updated
signatures whenever a change in Board or Management occurs
Bank- Depositor Agreement
• Funds Transfer Agreement
In addition, the Finance Department will ensure that a current 'Contract for Deposit of Monies',
concerning collateralization of District deposits is on file in both departments.
Investment Transactions
•
Certification will be obtained from each broker / investment manager affirming that they have
reviewed and will abide by the District's investment policies
• The CFO will communicate at least quarterly with investment managers regarding investment
mix and District cash flow requirements
Transfers To /From Investment Accounts
• Proper authorizations will be obtained on a completed 'Transfer Of Funds' form prior to initiating
a transfer involving one of the District's investment accounts.
• The Finance Department will maintain a log of all transfers
Reporting
The CFO will prepare cuarterly reports on investments in accordance with California Govt.
Code § 53646(b)(1). Reports should reflect ending account balances and purchase and sale
of securities as applicable.
The CFO will present District Investment Policies to board of directors on an annual basis in
accordance with California Govt. Code § 53646(a)(2).
• Page 2
Wealth Management Group
C. 225 East Colorado Boulevard
- P.O. Box 671
Pasadena, California 91102 -0671
CITIZENS Phone (626) 405 -8335
Bus 1 N [: s s BANK Fax (626) 405 -8386
E -mail: wealthmanagement@cbbank.com
CERTIFICATION FORM
For
EAST VALLEY WATER DISTRICT
In accordance with Section 7.0 of the East Valley Water Investment Policy
Statement the Wealth Management Group of Citizens Business Bank agrees that
as Investment Management Agent (not a broker /dealer) for the East Valley Water
District we have reviewed and understand the Investment Policy Statement for
the District. We also agree that we will present investment recommendations
and transactions to the East Valley Water District that are appropriate under the
terms and conditions of the Investment Policy.
g.
Jo4R. Gurley
Vice President Investments
C. Richard McDonald
Vice President Investments
"The Dank Business Hanks On. "
Date
P X3
Date
4*EastVa
lley
D Vater District
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
MANUAL
POLICY NO.
10/12/2010
FISCAL POLICIES MANUAL
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
October 12,2010
Page 1 of 7
INVESTMENT POLICY:
Purpose:
The purpose of this policy is to establish uniform procedures for investing District funds
in a manner that will provide the highest investment return, with the maximum security,
while meeting the daily cash flow demands of the District. This policy is intended to
conform to all statutes governing the investment of East Valley Water District funds.
Scope:
This policy applies to all financial assets of the East Valley Water District. These funds
are accounted for in the annual District audit. There are no funds excluded from this
policy.
Prudence:
A. Investments shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence, discretion and intelligence exercise in the
management of their own affairs; not for speculation, but for investment,
considering the probable safety of their capital as well as the probable income to
be derived.
B. The standard of prudence to be used by investment officials shall be the
"prudent investor" standard (CGC §53600.3) and shall be applied in the context
of managing an overall portfolio.
C. Investment officers acting in accordance with written procedures and the
investment policy and exercising due diligence shall be relieved of personal
responsibility for an individual security's credit risk or market price changes,
provided deviations from expectations are reported in a timely fashion and
appropriate action is taken to control adverse developments
LAD East Valley
L Water District
POLICY AND PROCEDURE
EAST VALLFI' WATER DISTRICT
APPROVAL DATE
ANUAI.
POLICY NO.
10/12/2010
ISCAL POLICIES MANUAL _
APPROVED BY
POLICYTITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
October 12,2010
Page 2of 7
Objectives
A. As specified in CGC §53600.5, when investing, reinvesting, purchasing,
acquiring, exchanging, selling and managing public funds, the primary
objectives, in priority order, of the investment activities shall be:
1. Safety: Safety of principal is the foremost objective of the investment
program. Investments of the East Valley Water District shall be undertaken
in a manner that seeks to ensure the preservation of capital in the overall
portfolio. To attain this objective, diversification is required in order that
potential losses on individual securities do not exceed the income generated
from the remainder of the portfolio.
2. Liquidity: The investment portfolio will remain sufficiently liquid to enable the
East Valley Water District to meet all operating requirements that might be
reasonably anticipated.
3. Return on Investments: The investment portfolio shall be designed with the
objective of attaining a market rate of return throughout budgetary and
economic cycles, taking into account the investment risk constraints and the
cash flow characteristics of the portfolio.
Delegation Of Authority
A. Authority to manage the investment program is derived from California
Government Code Sections 53600, et seq. Management responsibility for the
investment program is hereby delegated to the General Manager, who shall
establish written procedures for the operation of the investment program
consistent with this investment policy.
B. Procedures should include references to: safekeeping repurchase agreements,
wire transfer agreements, collateral /depository agreements and banking
services contracts, as appropriate.
C. Such procedures shall include explicit delegation of authority to persons
V *Water EastValley District
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
10/1212010
MANUAL
FISCAL POLICIES MANUAL
POLICY NO.
APPROVED BY
POLICY TITLE 1.
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
October 12,2010
Page 3of 7
responsible for investment transactions. No person may engage in an
investment transaction except as provided under the terms of this policy and the
procedures established by the General Manager. The General Manager shall
be responsible for all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials.
D. Under the provisions of California Government Code 53600.3, the General
Manager is a trustee and a fiduciary subject to the prudent investor standard.
Ethics And Conflicts Of Interest
A. Officers and employees involved in the investment process shall refrain from
personal business activity that could conflict with the proper execution of the
investment program, or which could impair their ability to make impartial
investment decisions.
Authorized Financial Institutions And Dealers
A. The General Manager and /or Financial Officer will maintain a list of financial
institutions, selected on the basis of credit worthiness, financial strength,
experience and minimal capitalization authorized to provide investment services.
No public deposit shall be made except in a qualified public depository as
established by state laws.
B. For brokers /dealers of government securities and other investments, the
designated official shall select only broker /dealers who are licensed and in good
standing with the California Department of Securities, the Securities and
Exchange Commission, the National Association of Securities Dealers or other
applicable self - regulatory organizations.
C. Before engaging in investment transactions with a broker /dealer, the General
Manager shall have received from said firm a signed Certification Form. This
form shall attest that the individual responsible for the East Valley Water
District's account with that firm has reviewed the East Valley Water District's
Investment Policy and that the firm understands the policy and intends to
� —*East Val ley
Water District
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
MANUAL
POLICY NO.
10/1212010
FISCAL POLICIES MANUAL __
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
October 12,2010
Page 4of 7
present investment recommendations and transactions to the East Valley Water
District that are appropriate under the terms and conditions of the Investment
Policy.
Authorized and Suitable Investments:
A. The East Valley Water District as empowered by California Government Code
§53601, et. Seq., established the following as authorized investment:
1. Bonds and Certificates of Participation issued by the East Valley Water District.
2. United States Treasury Bills, Notes & Bonds
3. Registered state warrants or treasury notes or bonds issued by the State of
California
4. Bonds, Notes, warrant or other evidence of debt issued by a local agency within
the State of California.
5. Negotiable Certificates of Deposit issued by federally or state chartered banks or
associations. Not more than 30% of surplus funds can be invested in
certificates of deposit
6. Shares of beneficial interest issued by diversified management companies
(Money Market Mutual Funds) investing in the securities and obligations
authorized by this section. Such funds must carry the highest rating of at least
two of the three largest national rating agencies. Not more than 15% of surplus
funds can be invested in Money Market Mutual funds.
7. Funds held under the terms of a Trust Indenture or other contract or agreement
may be invested according to the provisions of those indentures or agreements.
8. Collateralized bank deposits with a perfected security interest in accordance
with the Uniform Commercial Code (UCC) or applicable federal security
regulations.
toEast Valley
Water District
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
10/12/2010
MANUAL
FISCAL POLICIES MANUAL
POLICY NO.
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
October 12,2010
Page 5of 7
B. Prohibited Investments. Under the provision of CGC §53601.6 and §53631.5,
the East Valley Water District shall not invest any funds covered by this
Investment Policy in inverse floaters, range notes, interest -only strips derived
from mortgage pools or any investment that may result in a zero interest accrual
if held to maturity.
CoI lateral ization:
A. All certificates of deposit must be collateralized by U.S. Treasury Obligations.
Collateral must be held by a third party trustee and valued on a monthly basis
Safekeeping And Custody:
A. All security transactions entered into by the East Valley Water District shall be
conducted on a delivery- versus - payment (DVP) basis.
B. All securities purchase or acquired shall be delivered to East Valley Water
District by book entry, physical delivery, or by third party custodial agreement as
required by C:GC §53601.
Diversification:
A. The East Valley Water District will diversify its investment by security type and
institution. It is the policy of the East Valley Water District to diversify its
investment portfolio. Assets shall be diversified to eliminate the risk of loss
resulting from over concentration of assets in a specific maturity, a specific
issuer or a specific class of securities.
B. Diversification strategies shall be determined and revised periodically. In
establishing specific diversification strategies, the following general policies and
constraints shall apply:
1. Portfolio maturities shall be matched versus liabilities to avoid undue
concentration in a specific maturity sector
;ADEastValley
Water District
POLICY .AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
MANUAL
POLICY NO.
10112/2010
FISCAL POLICIES MANUAL
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
October 12,2010
Page 6of 7
2. Maturities selected shall provide for stability of income and liquidity.
3. Disbursement and payroll dates shall be covered through maturities
investments, marketable U.S. Treasury bills or other cash equivalent
instruments such as money market mutual funds
Reporting:
A. In accordance with CGC §53646(b)(1), the General Manager and /or Financial
Officer shall submit to each member of the Board of Directors a quarterly
investment report. The report shall include a complete description of the
portfolio, the type of investments, the issuers, maturity dates, par values and the
current market values of each component of the portfolio, including funds
managed for EVWD by third party contracted managers. The report will also
include the source of the portfolio valuation.
B. As specified in CGC §53646(e), if all funds are placed in LAIF and /or FDIC
insured accounts, the foregoing report elements may be replaced by copies of
the latest statement from such institutions.
C. The report must also include a certification that (1) all investment actions
executed since the last report have been made in full compliance with the
Investment Policy and (2) the East Valley Water District will meet its
expenditures obligations for the next six months is required by CGC
§53646(b)(2) and (3) respectively. The General Manager and /or Financial
Officer shall maintain a complete and timely record of all investment
transactions.
Investment Policy Adoption:
A The Investment Policy shall be adopted by resolution of the East Valley Water
District. Moreover, the Policy shall be reviewed on an annual basis, and
modifications must be approved by the Board of Directors.
TADEastValley
Water District
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
MANUAL
POLICY NO.
10/1212010
FISCAL POLICIES MANUAL
53601(a)
APPROVED BY
POLICY TITLE 11
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
October 12,2010
Page 7of 7
None
None
Table 1
Investments Authorized By East Valley Water District
In Accordance With California Government Code §53601
CGC §
Investment Type
Maximum
Maturity
Auth.
Limit %
Required
Rating
53601(a)
Local Agency Bonds
5 Years
None
None
53601 (b)
U.S. Treasury Bills, Notes, Bonds
5 Years
None
None
53601 (c)
State Registered Warrants, Notes or Bonds
5 Years
None
None
53601 (d)
Notes, Bonds of Other Local Calif. Agencies
5 Years
None
None
53601 (e)
U.S. Agencies
5 Years
None
None
53601 (h)
Negotiable Certificates of Deposit
5 Years
30%
None
53601 (k)
Money Market Mutual Funds & Mutual Funds
5 Years
15%
2 -AAA
53601 (m)
Collateralized Bank Deposits
5 Years
None
None
53601 (d)
Local Agency Investment Fund (LAIF)
N/A
None
None
Mutual funds maturity may be defined as the weighted average maturity ; money market mutual funds
must have an average maturity of 90 days or less, per SEC regulations
jEast Val W I ey
Water District
Board Memorandum No. B-43 -2010
From: Becky Kasten, Accounting Supervisor
Subject : Directors Payroll
Date: October 12, 2010
Recommendation : Consideration from the Board to combine Employee and
Directors payroll
Background:
Some months ago I was asked to review the District's payroll processing fees
and charges and bring the information back to the Board to review. Currently,
the Director's payroll is processed separate from EVWD's employee payroll. The
Directors payroll is submitted on the Wednesday following the board meeting in
which the expenses were approved, and paid on the following Monday.
After reviewing the payroll processing fees, I have determined that the District
could reduce its annual payroll costs by approximately $2,700 by processing the
Director's payroll at the same time as the employee payroll.
However, making this change would affect the pay dates for the Director's. The
pay dates would be on either the first or second Friday following the board
meeting in which the expenses were approved. If the Directors are interested in
making this change, the appropriate time to do so would be with the January
2011 payroll.
Fiscal Impact: Annual savings of $2,700
rage i of I
,
Frorn:
Sent: Monday September 20 2010 6 31 AM
To:
'Cara Van Dijk'
Subject: EVWD Survey Update
Hi Bob,
We have met with the survey logistics company we're working with on East Valley's customer survey, and have deteum led a
cc uple of options for the project. There are basically two ways to go: Random Dialing or East Valley Supplied Sampling
Regarding random dialing, the incremental cost comes in having to purchase the randomly created numbers and then having to
screen out the folks who aren't rate payers for EVWD. We'd have to do this by asking additional questions about �A,here they live
relative to certain main streets, as we can't just ask if they are customers of EVWD and then ask who their water provider is
(which is a primary test question) There is also the option of providing a call list from East Valley. We would simply have to
reconcile anyone on the Do Not Call list, in order to avoid that issue you'll note on the attached document that you can save
money by providing a list
Please review when you have a chance, and advise which option you'd like us to pursue In the meantime, we are _ontiruing to
develop the interview questions so that we are ready to gc once we settle on a call list strategy
Thanks
Fun
vy M''�
4�
FLAGSHIP Rill N- K(J]
September 20, 2010
Name /Address
Erin Gllhuly, President
CV Strategies
45 -025 Manitou Drive, Ste 13
Indian Wells, CA 92210
erin @cvstrat.com
Quote for Survey of Water District Customers
Survey Length and
8 or 12 M. notes, n - 400
Sample Size
See htt �_�. _ ^, ^ +surveysystem nom /cscaic him for
i :_)nf. dente interval calculator
Sampling Plan
option A: ?a' ing from list of existing custorle -:
led by water district
Option B: C,,l -F from list of randomly created nuribe
-rs based on zip codes
provided sc-een for EVWD rate payers
Incidence Rate
90% or SO`�, cependiog on sampling plan chosen
_
Deliverables
Flagsh p'esearch w,ll draft a quesi�crna�re'cr ;
�. a,cproval, convert the
question -a,'e to a CATI routine conduct th_- r" .e r-
e. -., code verbatim answers,
and prepa— an SPSS data file `Ne viii, then p,cc_.
e ecort -ready tables (includes
extensive tables for appendix and focused tables I -.
- body of report). We will also
prepare a yr tten report of the findings of the su�e_ti_
Time Line
We will need two weeks for interviewing afte- - ecelp,
of a final questionnaire
Data processing will require three business days .Je
v, ill need one calendar week
to prepare the written report
Payment Terms
We request a deposit of 50% of project costs pn,,
tC A,Crk beginning. The balance
will be invoiced oce t
of charges '_r the project o
' rerables have been
e
accepted rd will be due 30 days from invoice de'e
Costs:
_
Sampling Plan
EVWD Cust. List ._ _
Randomly Created its
Survey Length
8 minutes T_ 12 minutes _
8 minutes 12 minutes
Questionnaire Design
5500 _ 5750
5500 _ f 5750
RDD List
- NA VA _
-_ _5900 5900
CAT' Programming
$400 _ $600 _ -
_ 54_00 5600 _
Interviewing
5_6,000 _ __$_7,200 _ _
_ 5'.60C_ $8,800
_
Code Text Answers (Max of 4) 5400 $400__
- _5400 $400
SPSS Data File
_ _ _
5400 $600
- 5400 _5600
Report -ready Tables
_
$1,200 $1,600
_ 51,200 $1,600
Written Report
52,500 $3,000
$2,500 $3,000 -
Total
$11,400 _ $14,150
1;13,900 $16,650
2840 Fiflh Avenue, Suite 200. Sar D!ego. CA 92103 619 -8-19 -1111
bridge Aa2shipiesearch.com 619 -849 -1112 (Fax)
XN� naeshipresearch.com 888 - 849 -482- (Toll Free)
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I
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR
Matt Le vesque
MONTH September, 2310
Board Meetings
14,28
Conferences and Other Meetings
DATE
ORGANIZATION
PURPOSE
2 -Sep _
League of California Cities
CCC Aniv.
8 -Sep _
CVWD -WMWD
Utilities Meeting
9 -Sep
CVWD -WMWD
Utilities Meeting
10 -Sep
CVWD -WMWD
Utilities Meeting
13 -Sep
EVWD
Strategic Planning
15 -Sep
Eastwood Farms
Asses. District Vote
22 -Sep
SIB Chamber
Meeting
23 -Sep
SBVMW D
Basin Advisory Committee
TOTAL # OF MEETINGS
10@ $175.00 each $ '750.00
Travel Expenses: (Details on Back)
$ 603.00
Total Director's Meetings & Expenses $ 2353.00
Director's Signature
Date of
Board Approval
Administrative
Manager
Miscellaneous
Notes
Less Any Advance Payments $
TOTAL DUE DIRECTOR $ 2353.00
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
10 -Sep CVWD -WMWD Utilities Meeting $ 390.49
TOTAL LODGING $ 390.49 ✓
Personal Auto: (Detailed receipts attached')
PARKING
DATE FUNCTION ATTENDED MILES FEES
10 -Sep CVWD -WMWD Utilities Meeting $ 23.25
$
CURRENT RATE: $0.50
Meals: (Detailed receipts attached')
TOTAL FEES $ 23.25 ✓
TOTAL MILES $
DATE FUNCTION ATTENDED AMOUNT
R
$
$
$
$
TOTAL MEALS $
Other:
(Detailed receipts attached')
DATE
FUNCTION ATTENDED
AMOUNT
$
181.4 �/
25 -Aug
CVWD -WMWD Utilities Meeting
10 -Sep
CVWD -WMWD Utilities Meeting
$
172.47 V/
10 -Sep
CVWD -WMWD Utilities Meeting —
t�tE $
16.79-0
TOTAL OTHER $
189.26
�11 ff
AA I- I
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: _Morales MONTH September_ 2010
Board Meetings: _14,
Conferences and Other Meetings
DATE ORGANIZATION PURPOSE _
09 -13 — EVWD Mathis Group – Strategic Planning
_ 09 -15 _ EVWD Eastwood Farms Public Hearing _
_ 09 -20 _ EVWD Standard & Poor's – Rating Conference
_ 09 -22 --CA State LEG_ Joint Leg. Audit Committee on Local Gov Accountability (web review)
_ 09 -30 --FED House Sub Comm on Water Resources – Development impact on water quality
TOTAL # OF MEETINGS _7_ @ $175.00 each $1,225.00_
Travel Expenses: (Details on Back) _
Total Director's Expenses $_
Total Director's Meetings & Expenses $1,225.00__
Director's Signature Less any Advance Payments $
Date of Board Approval TOTAL DUE DIRECTOR $1,225.00 =
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached *)
DATE FUNCTION ATTENDED AMOUNT
Ej
R
$
TOTAL LODGING
Personal Auto: (Detailed receipts attached')
DATE FUNCTION ATTENDED MILES PARKING FEES
TOTALFEES $
TOTAL MILES x $.50 per mile $
Meals: (Detailed receipts attached')
DATE FUNCTION ATTENDED
TOTAL MEALS
Other: (Detailed receipts attached")
DATE FUNCTION ATTENDED
TOTALOTHER
AMOUNT—
AMOUNT—
ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES $
(Enter this total on the front of form)
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR
Larry Malmberg
MONTH September, 2010
Board Meetings
*9- 14 -10;
Conferences and Other Meetings
DATE
ORGANIZATION
PURPOSE
1 Sep
*SBACC
Chamber of Commerce meeting.
2 -Sep
*EVWD
Lunch with Bob Martin re: bonding issue.
8--Sep
SBACC
Chamber of Commerce meeting.
8-Sep
*EVWD
ERNIE Meeting at EVWD.
1:3 -Sep
*EVWD
Meeting with Dr. Mathis
1:5-Sep
SBACC
Chamber of Commerce meeting.
15 -Sep
*EVWS
Eastwood Farms Sepcial Assessment District Meeting
19 -Sep
*EVWD
Meeting with Dr. Mathis re: orgazination review.
22 -Sep
*SBACC
Chamber of Commerce meeting.
TOTAL # OF MEETINGS 8 @ $175.00 each $ 1400.00
Travel Expenses: (Details on Back)
$
Total Director's Meetings & Expenses $ 1400.00
Director's Signature
Date of
Board Approval
Administrative
Manager
Miscellaneous
Nodes
Less Any Advance Payments $
TOTAL DUE DIRECTOR $ 1400.00
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached *)
DATE FUNCTION ATTENDED
Personal Auto: (Detailed receipts attached *)
DATE FUNCTION ATTENDED
CURRENT RATE: $0.50
Meals: (Detailed receipts attached *)
DATE FUNCTION ATTENDED
TOTAL MILES
I1 IfelllzhII
e
TOTAL LODGING $
PARKING
MILES FEES
A
TOTAL FEES $
AMOUNT
$
TOTAL MEALS $
Other: (Detailed receipts attached *)
DATE FUNCTION ATTENDED AMOUNT
TOTAL OTHER $
ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR Sturgeon MONTH 09 12010
Board Meetings 14 - 15 - 28 - 13
Conferences and Other Meetings
DATE ORGANIZATION PURPOSE
1 EVWD Meet with GM and CFO
2 League of California Cities -- Reception with Attorney General
13 Special Districts Monthly Meeting
27 Fred Pryor Seminars Becoming the Ultimate Trainer
23 SBVMWD Advisory Board
23 EVWD Policy Committee
Travel Expenses: (Details on Back)
Directors Signature
Date of
Board Approval
Administrative
Manager
Miscellaneous
Notes
October 12, 2010
TOTAL # OF MEETINGS 7 @ $175.00 each $ 1 , 225.00
09/13 Special Districts Mtg. $ 35.00 ✓
Total Directors Meetings & Expenses $ 1 , 260.00
Less Any Advance Payments $
TOTAL DUE DIRECTOR$ 1,260.00
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR
Wilson
MONTH Sept , 2010
Board Meetings
9/14;9/28
Conferences and Other Meetings
DATE
ORGANIZATION
PURPOSE
1 -Sep
EVWD
Mtg. with gen mgr
13 -Sep
EVWD
Mtg with Dr. Mathis
15 -Sep
EVWD
Eastwood Farms hearing
21 -Sep
EVWD
Mtg with gen mgr
23 -Sep
SBVMWD
Technical Advisory Commiltee
27 -Sep
SBVMWD
SAS Task Force
TOTAL # OF MEETINGS 8 @ $175.00 each $ 1400.00
Travel Expenses: (Details on Back) $
Total Director's Meetings & Expenses $ 1400.00
Directors Signature �1 Less Any Advance Payments $
Date of
Board Approval TOTAL DUE DIRECTOR $ 1400.00
Administrative
Manager
Miscellaneous
Notes