HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 12/28/2010East Valley
Water District
3654 HIGHLAND AVE., SUITE 412, HIGHLAND, CA
BOARD MEETING December 28, 2010 3:00 P.M.
AGENDA
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"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring
departmental investigation, will be considered by the Board of Directors ".
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
I . Public Comments
2. Approval of Agenda
CONSENT CALENDAR
3. Accounts Payable Disbursements: Accounts Payable Checks # 226860 through # 227020
which were distributed during the period of December 8, 2010 through December 20, 2010,
in the amount of $421,153.46. Payroll and benefit contributions for the period ended
December 20, 2010 and included checks and direct deposits, in the amount of $240,786.52
and $6,202.95. Total Disbursement for the period $698,142.93.
OLD BUSINESS
4. Review and discussion of Joint Powers Agreement between East Valley Water District and
the City of San Bernardino Water Department
NEW BUSINESS
5. Review and accept financial statements for the period ending November 30, 2010
6. Discussion and possible action regarding sponsorship opportunity for the ARkSTORM
summit on January 13 -14, 2010
REPORTS
7. General Manager / Staff Reports
8. Consultant Reports
9. Committee Reports
• Legislative (Standing)
• Community Affairs (Standing)
• Policy Committee (Ad -Hoc)
• GM Review (Ad -Hoc)
• JPA Review (Ad -Hoc)
10. Oral comments from Board of Directors
MEETINGS
11. Association of The San Bernardino County Special Districts membership meeting, San
Bernardino, January 24, 2011
12. Special District and Local Government Institute "Governance" Seminar, Anaheim, February
17-18,2011
CLOSED SESSION
13. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9 (c)
One (1) Potential Case
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
ADJOURN
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Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above -
agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900
at least 72 hours prior to said meeting.
2
EastValley
Water District
Board Memorandum
From: Brian W. Tompkins / Chief Financial Officer
Subject : Disbursements
Recommandation:
Approve the attached list of accounts payable checks and
payroll issued during the period December 8, 2010 through
December 20, 2010.
Background:
Date: DECEMBER 28, 2010
Accounts payable checks are shown on the attached listing and include numbers 226860 to 227020 for
A total of $451,153.46.
The source of funds for this amount is as follows:
Unrestricted Funds $292,926.70
Bond Financing $158,226.76
State Financing
Payroll and benefit contributions paid for this period totaled $240,786.52.
Director payroll paid for this period totaled $6,202.95.
Total disbursements $698,142.93.
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East Valley
tooWater District
Board Memorandum No. B-48 -2010
From: Brian W. Tompkins / Chief Financial Officer
Date: December 28, 2010
Subject: Financial Statements for the month ending November 30, 2010
Recommendation: Accept and file the attached financial report.
Balance Sheet
Total Assets increased by $273,217 in November primarily construction in progress and cash restricted
for debt service. Most of the CIP cost was added in the Hillview main replacement project, and debt
service cash increased as the District began paying monthly installments of $158,226 to an Installment
Payment (sinking) Fund held by Union Bank for the new 2010 Revenue Bonds.
In November, the current assets to current liabilities ratio (Current ratio) remained level at 1.45.1 and
the liquidity indicator of Unrestricted Cash and Investments compared to Current Liabilities grew from
90% to 96% coverage.
Revenue & Expenses Statement
Operating Revenue
Water sales in November were $250,402 under budget. In terms of volume, sales were down 33.8%
from October to 543,994 HCF, and are down 166,517 HCF, or 23.4 %, compared to November 2009.
Compared to two years ago, sales are down 143,641 HCF or 32.0 %.
Year -to -date, sales are down 336,447 HCF or 7.7% compared to the first five months in fiscal year
2009 -10.
Other District operating revenues were $13,202 under budget, and Sewer Treatment charges which are
passed through to the City were $40,748 under budget.
Both the sewer system and sewer treatment charges are significantly under budget as a result of a drop
of 27,501 HCF in water consumption by our commercial customers, which are billed based on their
consumption. Collection charges (delinquent, disconnect) are $18,018 over budget, (an average of
$9,000 in both October and November) as a result of the new $5 final notice charge (pink tag) that went
into effect in October.
Year to date, operating revenues are $398,718 under budget.
Operating Expenses
Operating Expenses were approximately $240 thousand under budget in November due primarily to the
significant drops in electrical power required to pump water and in contracted water treatment costs,
i.e., the mobile treatment units.
Control over pumping costs was again assisted in November by the shutdown of Plant 27 (fluoride) and
scaled down operation of Plant 40, and these factors also suppressed the use of treatment units at
those sites.
Transmission and Distribution continues to show actual expenditures greater than budget because
labor credits, representing the capitalization of pipeline crew labor on main replacement projects, were
only 13% of the $38,000 projected to be capitalized in November.
In General and Administrative expenses —
• dues are higher than budget as one -half of the District's ACWA membership fees were posted
in November
• office equipment is higher than budget as the software mairtenance on our billing program was
paid in November
• facilities lease includes November rent and prepayment of December's rent
Total operating expenses are under budget $420,119 year to date and although operating revenue is
also under budget by $398,718, Operating Income for the July through November is still $21,401 over
projections at $2,607,534. Budgeted operating income for the 2010 -11 fiscal year is $4,430,105
Capital Projects
Capital expenditures during November included continuing work on leasehold improvements to Suite
30 and rehabilitation work on well 125. There was also $274.619 spent on the CIP during November,
primarily on the Hillview main replacement project and on beginning the design work for the 30 "pipeline
that will connect Plant 151 and Plant 40.
East Valley Water District
Balance Sheet - Unaudited
November 30, 2010
ASSETS
UTILITY PLANT - at cost:
Utility Plant in Service - water department
$125,135,088
Utility Plant in Service - sewer department
30,803,610
Capacity Fees
Construction Funds
155,938,698
Less: Accumulated Depreciation
(48,381,429)
107,557,269
Construction in Progress
6,039,653
113,596,922
RESTRICTED ASSETS:
1,836,693
Customer / Construction Deposits
15,060
Capacity Fees
Construction Funds
16,021,84'7
Debt Service Funds - Trust Accts
6,883,540
24,742,080
CURRENT ASSETS:
Cash and Investments 30,640,547'
Less: Restricted Cash and Investments 24,742,080
5,898,467
Accounts Receivable (net of allowance) 1,404,741
Other Receivables (net of allowance) 304,097
Inventory 1,022,582
Prepaid Expenses 248,068
8,877,955
OTHER ASSETS AND DEFERRED COSTS (Net of Amortization):
Bond discount and incidental bond expenses 318,759
Deferred financing charges 420,645
739,404
TOTAL ASSETS 147,956,361
Balance Sheet Page 1
East Valley Water District
Balance Sheet - Unaudited
November 30, 2010
LIABILITIES AND EQUITY
LONG -TERM DEBT:
2010 Revenue Bonds
Premium on 2010 Revenue Bonds
$32,490,000
2001 Certificates of Participation
2,213,063
Premium on 2001 COPs
5,935,000
DWR Loan
30,260
Less: Deferred amount on refunding of COPS
131,861
Long Term Debt - amounts due within one year
(457,686)
40,342,498
CURRENT LIABILITIES:
6,125,301
Accounts payable
Accrued payroll and benefits
1,848,035
Customer service deposits
1,339,905
Construction deposits
1,656,944
Accrued interest payable
179,744
Long Term Debt - amounts due within one year
29,361
1,071,307
6,125,301
TOTAL LIABILITIES
46,467,799
EQUITY:
Contributed Capital:
Restricted Developer Fees
Invested in Utility Plant
15,060
Other Contributed Capital
39,193,724
Retained Earnings:
3,699,778
Reserved for water bond funds
Reserved for emergencies
,475
66,000
Reserved for Unemployment Insurance
217
,
16,450
Unreserved
Net Income for current year
53,949,999
2,437,076
TOTAL EQUITY
101,488;562
TOTAL LIABILITIES AND EQUITY
147,956,361
Balance Sheet Page 2
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R'
EAST VALLEY WATER DISTRICT
CAPITAL IMPROVEMENT PROGRAM
INCLUDING CAPITAL BUDGET FOR
FISCAL YEAR 2010 -2011
Updated through November 2010
Page 1
EAST VALLEY WATER DISTRICT
Capital Improvement Program
Updated through November 2010
Page 2
Prior C.irrent
(Memo)
Projects - By Type
Years Year
Actual Actual
2010 -11 2011 -12
Budget Year 2
Source of Supply
Plant 150 Wells
-
Lower Zone Wells (2)
Sunrise Ranch Wells (4)
-
Total Source of Supply Projects
-
Treatment Facilities
Plant 134 - Upgrade Technology
1,758,011
91,226
10,547,500 5,175,500
Plant 134 - Membrane Replacement
Plant 150 - Lower Zn Perch Treat. PI - Phase 1
1,825,125
21,713
1,200,000 7,890,000
Plant 150 - Lower Zn Perch Treat. PI - Phase 2
-
-
- -
Plant 152 - Inter. Zone Perch Treat. Plant
-
-
- -
Total Treatment Projects
3,583,136
112,939
11,747,500 13,065,500
Pumping Facilities
Plant 9 - Rehab Forebay and Booster Station
-
-
50,000 -
Plant 40 - Inter to Upper Zone Transfer
2,096
125
300,000
Plant 127 - Lower to Inter Zone Transfer
-
-
- -
Plant 12 - Replace Boosters / Well
-
-
- 500,000
Plant 134 - Upper to Canal Zone Transfer
- -
Plant 39 - Inter to Upper Zone Transfer
-
-
-
Plant 25 - Inter to Upper Zone Transfer
-
-
-
Plant 143 - Inter to Upper Zone Transfer
-
-
1,000,000 -
Total Pumping Projects
2,096
125
1,350,000 500,000
Wastewater Collection System
Sewer System Studies / Planning
142,662
7,370
50,000 250,000
Sewer Main Lining
-
-
200,000 450,000
Conejo Main Replacement
112,889
25,233
1,040,000 -
Total Wastewater Collection Projects
255,551
32,603
1 1,290,000 700,000
Page 2
Page 3
2012. 13
2013 -14
2014.15
2015 -16
Beyond
Project
Year 3
Year 4
Year 5
Year 6
Year 6
Totals
1,925,000
1,925,000
3,300,000
3,300,000
4,400,000
4,400,000
9,625,000
9,625,000
-
7,024,737
10,750,000
1,075,000
-
-
21,561,838
-
-
5,050,000
2,850,000
-
7,900,000
-
-
19,160,000
19,160,000
10,750,000
1,075,000
5,050,000
2,850,000
19,160,000
55,646,575
250,000
-
-
250,000
-
-
2,221
-
300,000
300,000
500,000
-
-
1,000,000
520,000
780,000
-
-
1,300,000
-
-
2,200,000
-
2,200,000
400,000
-
400,000
-
-
-
2,900,000
2,900,000
1,270,000
300,000
780,000
2,600,000
2,900,000
8,352,221
-
-
-
-
-
400,032
450,000
450,000
450,000
450,000
1,800,000
4,050,000
-
-
-
138,122
450,000
450,000
450,000
450,000
1,800,000
4,588,154
Page 3
EAST VALLEY WATER DISTRICT
Capital Improvement Program
Updated through November 2010
Page 4
Prior
Current
(Memo)
Projects - By Type
Years
Year
2010 -11
2011 -12
Actual
Actual
Budget
Year 2
Transmission & Distribution System
6th St 20" Pipeline - Plants 11 & 12 to 150
-
-
-
510,000
Live Oak Main Replacement
9,943
197,136
70,000
-
Harlan Lane Main Replacement
7,957
-
90,000
70,000
Cunningham / Hiliview / Crest / Bruce
-
217,029
450,000
-
6th St 30" Pipeline - Plant 151 to Plant 40
-
33,178
100,000
3,815,000
6th St 30" Pipeline - PI 40 to PI 143
-
-
-
-
9th St 12" Pipeline - Del Rosa to Sterling
-
-
-
-
AMR Meter Replacement Program
35,955
200,000
300,000
Plant 59 Recoating
-
-
-
300,000
Plant 143 - 10mg Inter Zone Storage
-
1,127
1,050,000
-
Reservoir- Greenspot Rd S Curve
-
-
-
Reservoir -Seven Oaks Dam Rd
-
-
-
Relocation of Facilities for Other Agencies
54,733
7,196
100,000
Eastwood Farms Assessment District
112,529
51,561
2,211,399
-
Total Trans & Distribution Projects
185,162
543,182
4,271,399
4,995,000
General Projects
GIS Implementation
457,752
109,679
160,000
100,000
Headquarters Building
-
-
-
-
Total General Projects
457,752
109,679
160,000
100,000
Miscellaneous / Developer Projects
Developer Water Facilities (Reimb by Fees)
226,444
(17,061}
Developer Sewer Facilities (Reimb by Fees)
(17,590)
346
Regional Treatment Plant
24,246
Seven Oaks Dam (SAR ) Discharge
206,057
Page 4
Page 5
2012 -13
2013 -14
2014 -15 2015 -16
Beyond
Project
Year 3
Year 4
Year 5 Year 6
Year 6
Totals
510,000
207,079
77,957
217,029
2,060,000
-
-
5,908,178
1,300,000
1,000,000
-
5,400,000
7,700,000
-
-
700,000
-
700,000
300,000
300,000
-
935,955
_
_
-
300,000
-
10,700,000
10,701,127
-
10,700,000
10,700,000
-
10,700,000
10,700,000
-
61,929
_
-
-
164,090
3,660,000 1
1,300,000 1
700,000 1
37,500,000
1 48,883,344
_
-
667,431
10, 000, 000
10,000,000
10, 000, 000
10, 667, 431
209,383
(17,244)
24,246
Page 5
tEast Valley
.W(OWater District
Board Memorandum No. B -49 -2010
From: Gary Sturdivan, Safety & Regulatory Affairs Director
Subject: ARkSTORM Sponsorship
Background:
Date: December 28, 2010
ARkStorm is the USGS project equivalent to the USGS ShakeOut and Golden Guardian 2008. ARkStorm
is being "rolled out' to the :public and agencies at a summit in Sacramento on January 13 and 14. This
summit is attended by invitation only and there were 250 invitations sent out to state and agency officials.
ARkStorm is a series of severe winter storms impacting Southern California and then sticking Northern
California, causing catastrophic failure of the Delta and the water delivery system serving Southern
California. This series of storms are similar to the storms that we experienced the week of December 20,
in a minor way.
USGS asked if EV WD would like to sponsor this event by hosting a lunch, dinner or a breakout -room for
this event, by donating $2,500.00. The District would be the only water wastewater agency to be a
sponsor and USGS would post EV WD and our logo in the room and on the sponsor list. USGS has stated
that they would post the District Logo any place the District desires and announce our sponsorship at the
Dinner, Lunch etc.
Fiscal Impact: $2,500.00
USGS Multi- Hazards Demonstration Project)) arkstorm- summit
sc�Gt�.0 !er a c!,- vlVr %�0 v:miJ
r-
• About Us
• Our Partners
• ShakeOut
ARkStorm: California's Other "Big One"
Page 1 of 3
The two -day ARkStorm Summit serves as venue for the offlcal release of the ARkStorm Scenario. 250 Invited guests from the publ c and
private sector will join together to to take action as a result of the scenario's findings. Emergency managers, regulatory and scientific
agencies, policymakers, business leaders, and other experts from the public and private sector will come to Sacramento on January :13 &
14, 2011 for a full day of sessions. (If you'd like to request an Invitation, please see the details at the bottom of this page.)
HOSTS SPONSORS
Sum 0' FFMA A;CaI E#f+
[IT 5
Summit Overview
The USGS, FEMA, and CaIEMA are presenting this two -day event to engage stakeholders from across California to take action as a result
of the scenario's findings, which will be officially released at the Summit. Leaders from across the country will help to share the
multidisciplinary scientific findings of the USGS ARkStorm Scenario, which has been developed over the last two years by over 100
scientists and experts.
httn:Hurbanearth. ens.caltech.edi / arkstorm- summit/ 111 nz nn, n
USGS Multi- Hazards Demonstration Project >> arkstorm- summit Page 2 of 3
Taking place at California State University, Sacramento, the ARkStorm Summit will not only ln orm the participants of the real potential for
a massive storm and its consequences, but It also intends to elicit a plan -of- action to adcress these new findings.
Art Center College of Design will facilitate seiee sessions using an immerslve design -ce,! rlc approach that focuses on enriching
communication and collaborative processes amok participants. In concurrent break -out sessions throughout both days, experts will detail
the topic(s) at hand, and session attendees wdi to asked to actively contribute to creatinc a path to action. Envisioned more of workshops
than lectures, the Summit sessions will be designed to be engaging and outcome - oriented
Venue: California State University, Sacramento
The ARkStorm Summit will be held on the campus of California State University, Sacramento, which Is also the home of the USGS California
Water Science Center. The main plenary sessions, as well as the concurrent breakout sess�ors will be held at the Student Union Ballrooms.
Directions and parking Information can be found htLg.
Sessions
With four plenary sessions, nine breakout sessions, and luncheon speakers, the ARkStorn E.fmmit covers a range of information.
Session topics Include:
ARkStorm and CA's Flood Control Infrastructure
The Economics of the ARkStorm
The ARkStorm and the Environment
ARkStorm Evacuations
Developing a Scaling System for West Coast Storms
The Critical Role of Lifelines in the ARkStorm
ARkStorm vs. Katrina: A Social Perspective
Flood Inundation Mapping
For the Locals: How to Plan for an Event This Big
How to Finance Enhanced Flood Control
Communicating the ARkStorm: How to use the Scenario
There will also be Special Discussion Sessions on Friday afternoon. These sessions will be focused on very specific topics, and at this time,
the following sessions have been scheduled:
FEMA Flood Maps
Agricultural Impacts of the ARkStorm
ARkStorm Policy Roundtable
For a complete list of sessions, click here.
Speakers
As Summit speakers and presenters ar confirmed they will be listed here. Currently Corr rmed- speakers are:
• Mark Bassett, Regional Administrator, Southern Region, Cal EMA
• Jim Brown, Regional Administrator, Inland Region, Cal EMA
• James Costner, WIIIIsRe
• Dale Cox USGS
• Mike Dettinaer, USGS
• Justin Ferris, USGS
• Laurie Johnson
• Lucy Jones, USGS
• Bruce McGurk, Water & Power Planning Manager, San Francisco Public Utilities Commission
• Dennis Miletl
• Geoff Plumlee, USGS
• Keith , University of Colorado
• Dave Reynolds, Meteorologist In Charge, WFO San Francisco Bay Area
• Kathleen Schaefer, FEMA
• Stephen Sellars, Msinant secretary for Prevention, Information An iyai9, and Operations, Cal EMA
• Mike Shulters, Regional Executive, Pacific Southwest Area, USGS
• Nancy Ward, Regional Administrator, FEMA Region IX
• Anne Wein, USGS
• Mark Wingate, Disaster Program Manager, CS Army Corps of Engineers, South Paofc Division
• Ken Worman, State Hazard Mitigation Officer, Cal EMA
-Speakers will be added as they are confirmed, and confirmed speakers may be subject to change
Sponsors
The main sponsors of this Summit are the US Geological Survey (USGS), the Federal Emergency Management Agency (FEMA), and
California Emergency Management Agency (CalEMA). These government agencies are convening this summit to raise awareness of the
winter storm issue impacting California. Other sponsors include other public agencies and private sector partners, as well, who are
committed to emergency management and preparedness in California.
http:// urbanearth .gps.caltech.edu/arkstorm- summit/ 12/23/2010
USGS Multi- Hazards Demonstration Project >> arkstorm- summit
Page 3 of :3
Why Attend
The ARkStorm Summit Is not dust another conference. By partnering with the Art Center College of Design, sessions are designed to )e
engaging and interactive. Also, by attending, you will:
• Learn from first hand, face -to -face dialogue with emergency managers, scientists, & experts who led the creation of
the science behind the ARkStorm
• Help Craft new ways to use the science being released and discussed
• Develop relationships with colleagues from across the state and the nation working on similar storm, flood, and related issues
• Hear from experts on the future of large West Coast storms and their Impacts on planning and response
• Discover new methods and resources that can help make your Job easier to do
• Be Involved with the solutions to deal with the Impacts of the ARkStorm
Lodging and Other Logistics
Lodging: Though there is no specific "Summit Hotel," Larkspur Landing Is the closest. Other local lodging options can be found on the
visitors page for CSU Sacramento.
Fees: There is no fee to attend the ARkStorm Summit for public employees, though parking passes are required on campus each day at a
cost of $6 per day. Passes can be purchased from klosks on campus. Non - government employees interested In attending the Summit also
must pay the daily parking fees, as well as costs to cover supplies and resources provided during the summit. Please contact John Bwarie
for details on that payment.
For questions or to request an Invitation, please contact John Bwarie at )bwarie@usgs.gov or 626- 318 -5547.
A
• Kathleen aghaefCl Engineer. Mlticatloo FEMA
Q_5. nnoanment of the Interior I U.S. Geological 5urvev
URL: http: / /urbaneatth.usgs.gov
Page Contact Information: Ask USGS
Last Modified: December 20, 2010
http: // urbanearth .gps.caltech.edu/arkstorm- summit/ 12/23/2010
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Phone 1)09-1)17-1215
Fax 909-Y 1 _1 Mlo
RBF Consulting will be hosting the January 24ch, 2021 Membership Meeting at
Marie Calendar's, 2249 East Convention Center Way, Ontario, CA 92764
909 - 937 -0214
The social hour will begin at 6:oo PM with a call to order at 6:45 PM.
Plated dinner with choice of fish and chips, chicken broccoli alfredo pasta, homestyle meatloaf,
or vegetarian pasta, with a choice of apple, chocolate cream, or lemon meringue pie for
dessert with water, iced tea, and coffee to drink.
Cost: $23 per person
Program: To be announced
RSVP to Sherrie Gundlach at RBF at:
srg63)rbf.com or at (909) 974 -4900
Please RSVP byJanuaryl8`h, 2011
Remember that the ASBCSD Mailing Address has changed!
Make checks payable to ASBCSD, ATTN: Renee latu
P.O. Box 2757 San Bernardino, CA 92402
District /Associate:
Attendee(s):
Reminder: There is a $2 surcharge for reservations made after the deadline date, as well as
for coming to dinner with no reservations. You will also be billed for the dinner if your
cancellation is not received prior to the deadline.
Directions: io Freeway Heading East:
Exit N. Vineyard Avenue and turn Right 3
Left on East D Street /Convention Center Way 4
Marie Calendar's Is on the east side of the street
E 4th St
I, d
io Freeway Heading West
Exit Holt Blvd and ccntinue straight
Right at E. Convent Ion Center Way 4
Marie Calendar's is cn the east side of the street
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SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE
1
LEARN HOW TO BE A MPRE EFFECTIVE LEADER IN THESE CHALLENGING TIMES
IS CPJL OF THREE SEMINARS IN THE HIGHLY-RESPECTED SDI LOCAL GOVERNMENT CERTIFICATE PROGRAM SERIESJ
Ry
THURSDAY, FEBRUARY 17, 2011
Registration & Continental Breakfast • 8:00 -8:30 a.m.
PERSPECTIVES:
INTRODUCTION TO GOVERNANCE — WHERE
SPECIAL DISTRICTS ARE TODAY
Kamil Azoury, Goleta Sanitary District
• Tracks historical objectives of special districts
• Attempts at taking funds, consolidating, or
privatization of districts
• Future of special districts
LEADERSHIP:
EFFECTIVE DISTRICT LEADERSHIP
Glenn M. Reiter, Glenn M. Reiter & Associates
• Management and leadership styles
• How the Board relates to the public, employees,
and other governments
• Dealing with complex issues
• Working with disruptive Board members
PLANNING YOUR AGENCY'S FUTURE
Will McMullan, Consultant
• Strategic Planning - voices, views
and lessons learned
• The real purpose of str
• Engaging your organization, stakeholders
and customers
• Constructing plans that work - what and how
• Successfully implementing your plans
• Assuring your agency's future
HUMAN RESOURCES:
YOUR ROLE IN HUMAN RESOURCES
Irma Rodriguez Moisa, Atkinson, Andelson,
Loya, Ruud & Romo
• Labor and employment law issues
• Employer liability for harassment
• Labor relations
BUILDING COMMUNITY SUPPORT
Martin Rauch, Rauch Communication Consultants
• Gain public support for controversial projects
• Turning the tide when your agency is under attack
• Dealing with vocal activist groups
• Guidelines for working with the press
a
FRIDAY, FEBRUARY 18, 2011
Breakfast • 8:00 -8:30 a.m.
LAW:
WHAT YOU NEED TO KNOW ABOUT
LOCAL GOVERNMENT LAW
Mark Meyerhoff, Liebert Cassidy Whitmore
• Clarifying the powers of the Board and
the Agency
• Avoiding conflicts of interest
• Your personal liability as a public official
• Where does the Board stop and
management begin?
OVERVIEW OF THE BROWN ACT
AND PUBLIC, RECORDS ACT
Jill Willis, Best Best & Krieger
• The intent and application of the Acts
• Recent changes
• Practical aspects and highlights
• Recent court rulings
FINANCE:
MANAGING YOUR FINANCIAL RESOURCES
Glenn M. Reiter, Glenn M. Reiter &Associates
• Your fiduciary responsibility in financial oversight
• The job of the Board in financial management
• The treas.irer's job
• Budgets and reporting
• The Board's role in monitoring and control
COMMUNICATIONS:
BUILDING EFFECTIVE BOARD /MANAGER
RELATIONSHIPS
Martin Rauch, Rauch Communication Consultants
• Role of the Director, role of the manager -
maintainiig the right balance
• Improv ng communications between Board
Members and between the Board and the manager
• Settling differences and working together
• Dealing with problem Board Members
POLITICS:
WHAT'S THE STATE GOING TO DO NEXT
AND WHAT CAN YOU DO ABOUT IT
MIKE ROOS, Stone & Youngberg
• A new governor, a new legislature but the same
tough L udget: can we make it work this time?
• What's California's political diagnosis under
the new governor?
• How to mobilize your local agency to have
an impact
SEMINAR ENDS: 4:15 P.M.
SPECIAL COMPREHENSIVE
SATURDAY WORKSHOPS
OFFERED ON SATURDAY,
FEBRUARY 19, 2011
Breakfast/Registration
8:00 -8:30 a.m.
WORKSHOP 1: BEYOND THE BASICS
Make Better Decisions
8:30 a.m. —12:00 noon
Janet Morningstar, a Law Corporation
Glenn Reiter, Glenn M. Reiter & Associates
• Frame decisions, identify options and select
the best choices
• Reasons why so many decisions turn out: poorly
• How to do better at evaluating your decision choices
• Avoid traps created by uncertainty and
faulty assumptions
WORKSHOP 2: DOLLARS AND SENSE!
Attracting, Retaining and
Compensating Your Employees
8:30 a.m. — 12:00 noon
Donna Evans, ESQ, Liebert Cassidy Whitmore
• Competing for and retaining great employees
• Employee compensation, have we promised too
much or not? Now what?
• Working with employee associations and unions
• Board and staff roles
Governance Seminar approved for 6.0 MCLE credits by the State Bar of California.
Fresh Water Distribution and Fresh Water Treatment Commung Education Units
Available for Governance Seminar and both workshops.
' f.
READ WHAT OUR ATTENDEES SAY
ABOUT THE SDI SEMINAR SERIES
WHO WILL BENEFIT?
Experienced Directors, Managers, Newly Elected Officials,
Senior Managers and Staff
"As a new General Manager, I found SDI seminars invaluable,
they educated me on what it is to be a good G.M.
S.B., RossmoorlLos Alamitos Area Sewer District
"All critical staff should be attending the Special Distric' and
Local Government Institute."
M. V, Beaumont -Cherry Valley Recreation and Park District
"As a newly elected board member to a special district, this
has provided me with wonderful and important informal on
and clear direction."
I.R., Cordova Recreation and Park District
WHAT WILL YOU LEARN?
The Latest Information, Techniques and Insights for Solving
Today's Governance Challenges.
"These sessions have helped me enormously to understand
and clarify my role, limitations and expectations as a newly
elected official."
J.S., East Palo Alto Sanitary District
"These seminars are the most organized, best
run educational forums I've ever attended."
R.M., Crescenta Valley Water District
WHAT WILL YOU RECEIVE?
Top Notch Speakers, Carefully
Planned Curriculum, Large
Comprehensive Handbook,
Certificate Program, Quality
Resort Hotels and Amenities
"The intimate setting provides a very
comfortable atmosphere to learn in."
J.C., Valley County Water District
"Excellent presenters, good materials,
excellent staff support and facilities."
R.W, Brooktrails Township Community
Services District
.I�tKS(J'i.
.i
Yfr}W.ic3 .L�
Kim AZ0URYtsihb General Manaiier7District Engineer of
the Golei6�.Sanitg4gistPict: Asa consulting engineer and
management consultant, he has served public and private
agencies for 20 years. Kamil served as President of the
Southern California Alliance of Publicly Owned Treatment
Works (SCAP) and is presently on the Executive Board. He
is also past President and on the Executive Board of the
California Association of Sanitation Agencies. With a degree
in Civil Engineering, Kamil received his Master of Science
degree in Sanitary and Environmental Engineering. Kamil is
a licensed Professional Civil Engineer.
DONNA EVANS is an attorney with Liebert Cassidy Whitmore,
and has over 20 years of litigation experience including
extensive trial, arbitration and mediation experience. She has
managed large scale complex litigation and has extensive
law and motion and other litigation discovery experience.
Additionally, Donna has developed policies and procedures
and advised clients on critical employment law Issues.
Donna is also experienced in conducting and assisting with
investigations pertaining to harassment, discrimination and
employee misconduct.
WILL MCMULLEN is a management consultant specializing
-
i44-organimtignaland team - effectiveness, process - . - -. - - -.
design /facilitation, training, and planning for private, public,
and non - profit organizations. As a consultant with 21 years
experience, he regularly works with boards, senior leadership,
management teams, functional groups, technical and other
professionals to address business, organizational and
operational issues. He also specializes in strategic planning
for special districts and water utilities. Will's professional
background includes roles as group and area manager for
multidisciplinary teams and business operations, program
and project manager, strategic planner, and leader for
special projects and business turnarounds.
MARK MEYERHOFF is a Partner in the Los Angeles office
of Liebert Cassidy Whitmore. He represents clients in all
types of civil litigation, administrative proceedings and
arbitrations. Mark regularly advises and represents clients
in all aspects of employment and traditional labor relations
matters. He develops and updates personnel rules, policies
and ordinances for a number of public sector clients, and
presents training programs and workshops for supervisors
and managers.
JANETMDRNINGSTAR is in private practice, DBA as Janet
Mornin talr, aLaw Corporation. Janet serves as General
Gounse][10016MandWater District and Special Counsel to
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MARTIN RAUCH is President of Rauch Commuhic`ation
Consultants, leading a team that develops and conducts
customized strategic outreach programs for local governments
across the state, as well as strategic planning activities.
GLENN M. REITER is President of Glenn M. Reiter & Associates,
a San Diego -hased financial consulting and advisory firm
founded in 1981. He has over 45 years experience in local
government and Special Districts. Glenn has been the
General Maracer and Chief Engineer of a large water district
and a Directo, on the San Diego County Water Authority
Board. He specializes in financial planning, the setting of rates
and fees including the financing of capital improvements.
Glenn is a co- founder of the California Special District
Association and the Special District Institute. Glenn is a
registered Calfornia civil and professional engineer and a
Life Member of the American Water Works Association.
IRMA RODRIGUEZ MOISA is a Partner with Atkinson,
Andelson, Loya, Ruud & Romo. She is an expert in handling
employment discrimination, wrongful termination and sexual
harassment lawsuits. Irma has experience with disciplinary
hearings, arhitrations and negotiations on behalf of city and
special distr ct clients and also represents school districts
and colleges regarding studertt-suspension and teacher -
termination iss.ies. Irma has focused on representing public
agency clients in litigation involving employment - related
issues, including harassment, discrimination, First
Amendment rights, defamation and wrongful termination.
MIKE ROOS has worked with Stone & Youngberg since
2003 in its Los Angeles Public Finance Office. Previously,
he served as President and CEO of LEARN, a coalition of
civic leaders and representatives of Los Angeles' diverse
constituencies organized to implement reform and
restructurinc' within the Los Angeles Unified School District.
A political st•ategist and legislative leader in California for
over 14 years, Mr. Roos served as a member of the California
State Assembly, including six years as Majority Floor Leader,
before being elected as Speaker Pro Tempore of the State
Assembly. One of Mr. Roos' major legislative achievements
is the Mello Roos Facilities Act of 1982, which provided
local government with an innovative method of financing
much needed public facilities.
JILL WILLIS is a Partner with the law firm of Best Best
& Krieger, where she is a member of the Special Districts
Practice Group and the Natural Resources Practice Group.
She does general counsel work and also acts as special
counsel on water rights issues. In addition, she teaches
courses on water law at the University of California,
Riverside Extension. She has given presentations at a
variety of confe rences throughout California on ethical
considerations For public agency clients and their counsel.
Program and Lodging Information
HOTEL LODGING INFORMATION:
Disney's Paradise Pier® Hotel
1150 West Magic Way, Anaheim, CA 92802
Reservation Telephone No. 1- 714/520 -5005 or,
Visit SDI's website: www.sdbmi.com for more information
General information email: dlr.convetion.groups@disney.com
A. remarkable, low rate of $119 single /double per room per day has been
negotiated for accommodations during the event and for three days before
and after the event for reservations made by 5:00 p.m. January 26, 2011.
There are a limited number of rooms in our room block — please reserve early
to ensure that there are rooms available at the group rate. Do not wait until
the last day and expect to get a room at the group rate! If the hotel is unable
to accomodate you, please call SDI directly at 1 -800- 457 -0237.
THERE AREA LIMITED NUMBER OF ROOMS AVAILABLE -please reserve early.
OC Lavender Sunset Cover Photo courtesy of John Mairs / AOCVCB
Inside photos courtesy of AOCVCB
PROGRAM INFORMATION:
EACH PARTICIPANT RECEIVES: Comprehensive Handbook,
all class materials, breakfast, breaks and lunch during
Seminar. Lodging and other meals are not included.
CERTIFICATE PROGRAM: You are automatically enrolled as
a candidate for the Certificate Program in Special District
Leadership and Management. Seminars can be taken in
any order and completed within a three -year period.
TEAM DISCOUNTS: Attendance of groups of four or more
from the same organization, enrolling in the seminar at
the same time, are entitled to a $50 discount. Notgood with
any other discounts (including early registration discount). All
four must be enrolled in the seminar. Not good on workshops only.
GUEST MEAL PACKAGE: Guest may join you for all meals.
A separate meal package for guests must be purchased.
CANCELLATIONS AND REFUNDS: Written cancellation
received on or before January 26, 2011 will receive a
refund, less a $50 processing fee. Full payment is
required if cancellation is received on or after January
27, 2011 — no refunds and no credits for a future event
will be granted. However, substitutions may be made
at any time. $25 fee charged for checks returned for
insufficient funds or for credit cards denied. SDI
reserves the right to make changes in programs and
speakers, or to cancel programs, when conditions
beyond its control prevail. Every effort will be made to
contact each enrollee if a program is cance led. If a
program is not held, SDI's liability is limited to the
refund of the program fee only.
As to Disney photos, logos assets: ®Disney.
It/ * 411�84
Special District and
Local Government Institute
2535 Kettner Blvd., Ste. 2A5, San Diego, CA 92101
Phone: 800 /457 -0237
Fax: 619/696 -1225
www.sdbmi.com a spcdistint @aol.com
PLEASE FILL OUT COMPLETELY
Ttlp-
Mailing Address:
State Zip:
Website:
Guest Name:
SPECIAL NEEDS:
❑ Wheelchair Access ❑ Visually Impaired
❑ Hearing Impaired ❑ Vegetarian Meals
METHOD OF PAYMENT:
Payable to: Special District Institute
❑ Check Enclosed for $
❑ Please Invoice PO#
Card #
(16 numbers, 3 numbers lined in the signature area on back of credit card)
Billing Address for Card:
State:
Signature: —
Expiration Date:
2011 GOVERNANCE SEMINAR
ENROLLMENT FORM
Seminar: February 17 -18, 2011 • Workshops: February 19, 2011
Disney's Paradise Pier® Hotel
GOVERNANCE SEMINAR AND WORKSHOPS:
(A) ❑ $585 SPECIAL DISTRICT GOVERNANCE SEMINAR (Two days)
(B) ❑ $710 GOVERNANCE SEMINAR + WORKSHOP (Three days)
SELECT ONE:
❑ Workshop 1 Beyond the Basics —Make Better Decisions Workshop
❑ Workshop 2: DoliF,rs and Sense— Attracting, Retaining and
Compensating Employees
(C) ❑ $150 WORKSHOP
❑ Workshop 1: Bayend the Basics —Make Better Decisions Workshop
(D) ❑ $150 WORKSHOP 2
❑ Workshop 2: Dollars and Sense — Attracting, Retaining and
Compensating Employees
ORDER HANDBOOKS ONLY — Shipped the week after the event.
Your local sales tax + actual shipping amount will be added
(E) ❑ $65 Order Handbook Only Beyond the Basics —Make Better Decisions
(F) ❑ $65 Order Handbook Only Dollars and Sense — Attracting, Retaining
and Compensating Employees
(G) ❑ $100 Order Handbook Oniv Special District Governance Seminar
MEAL PACKAGES:
(H) ❑ $100 Guest Meal Package for Seminar
DISCOUNTS — If applicable:
S50 Discount for attendance of 4 cr more from the same District registering at the same
time (Good on options A or B only and not good with any other discounts - including early
registration discount).
$25 Early registration discount for options A or B including seminar only.
±Must receive payment by January 26, 2011.) Not valid on Workshops only.
SUBTOTAL OF REGISTRATION - FROM ABOVE:
SUBTRACT $50 (Discount for 4 or more registering for
A or B including seminar only)
SUBTRACT $25 Miscount for Early Registration)
(Must receive payment by January 26, 20'1 ;Vot valid on Workshops only.)
CERTIFICATION FEE ($35) only if applicable
TOTAL REGISTRATION FEE:
HANDBOOK PURCHASES:
Shipping and sales tax will be added
FOR OFFICIAL USE ONLY —I
Date R'vd verify DB Code #
cart, Inv.k Net e
I'
Paid Or. Sent DB Final
$