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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 12/28/2010East Valley Water District 3654 HIGHLAND AVE., SUITE 412, HIGHLAND, CA BOARD MEETING December 28, 2010 3:00 P.M. AGENDA --------------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". --------------------------------------------------------------------- CALL TO ORDER PLEDGE OF ALLEGIANCE I . Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Accounts Payable Disbursements: Accounts Payable Checks # 226860 through # 227020 which were distributed during the period of December 8, 2010 through December 20, 2010, in the amount of $421,153.46. Payroll and benefit contributions for the period ended December 20, 2010 and included checks and direct deposits, in the amount of $240,786.52 and $6,202.95. Total Disbursement for the period $698,142.93. OLD BUSINESS 4. Review and discussion of Joint Powers Agreement between East Valley Water District and the City of San Bernardino Water Department NEW BUSINESS 5. Review and accept financial statements for the period ending November 30, 2010 6. Discussion and possible action regarding sponsorship opportunity for the ARkSTORM summit on January 13 -14, 2010 REPORTS 7. General Manager / Staff Reports 8. Consultant Reports 9. Committee Reports • Legislative (Standing) • Community Affairs (Standing) • Policy Committee (Ad -Hoc) • GM Review (Ad -Hoc) • JPA Review (Ad -Hoc) 10. Oral comments from Board of Directors MEETINGS 11. Association of The San Bernardino County Special Districts membership meeting, San Bernardino, January 24, 2011 12. Special District and Local Government Institute "Governance" Seminar, Anaheim, February 17-18,2011 CLOSED SESSION 13. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9 (c) One (1) Potential Case ANNOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN ------------------------------------------------------------------------ Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. 2 EastValley Water District Board Memorandum From: Brian W. Tompkins / Chief Financial Officer Subject : Disbursements Recommandation: Approve the attached list of accounts payable checks and payroll issued during the period December 8, 2010 through December 20, 2010. Background: Date: DECEMBER 28, 2010 Accounts payable checks are shown on the attached listing and include numbers 226860 to 227020 for A total of $451,153.46. The source of funds for this amount is as follows: Unrestricted Funds $292,926.70 Bond Financing $158,226.76 State Financing Payroll and benefit contributions paid for this period totaled $240,786.52. Director payroll paid for this period totaled $6,202.95. Total disbursements $698,142.93. n� U o Y Q Q O 00000000 O Q Q O 00 MCI Q Q U W MM OO m(O tO tO f) (O'C N O OO O OO OO NM CD t[') 0 OO lA tT Q E 6U� MM MC OM. 0)M. 0. NN 0)00 OO OO mom c- O OO rf� Q �)O co tD t7� 0 (T OD m O O tTO0 L6 L6 Otn mmO "m OO NN O�� NN mN CNM NMM M� rr O (0 (C) (PO Mt00 tr[) � O Mc N N m M c ^ - y E m ug o O a ¢ u ♦+ v V ,ac t � w u. 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Tompkins / Chief Financial Officer Date: December 28, 2010 Subject: Financial Statements for the month ending November 30, 2010 Recommendation: Accept and file the attached financial report. Balance Sheet Total Assets increased by $273,217 in November primarily construction in progress and cash restricted for debt service. Most of the CIP cost was added in the Hillview main replacement project, and debt service cash increased as the District began paying monthly installments of $158,226 to an Installment Payment (sinking) Fund held by Union Bank for the new 2010 Revenue Bonds. In November, the current assets to current liabilities ratio (Current ratio) remained level at 1.45.1 and the liquidity indicator of Unrestricted Cash and Investments compared to Current Liabilities grew from 90% to 96% coverage. Revenue & Expenses Statement Operating Revenue Water sales in November were $250,402 under budget. In terms of volume, sales were down 33.8% from October to 543,994 HCF, and are down 166,517 HCF, or 23.4 %, compared to November 2009. Compared to two years ago, sales are down 143,641 HCF or 32.0 %. Year -to -date, sales are down 336,447 HCF or 7.7% compared to the first five months in fiscal year 2009 -10. Other District operating revenues were $13,202 under budget, and Sewer Treatment charges which are passed through to the City were $40,748 under budget. Both the sewer system and sewer treatment charges are significantly under budget as a result of a drop of 27,501 HCF in water consumption by our commercial customers, which are billed based on their consumption. Collection charges (delinquent, disconnect) are $18,018 over budget, (an average of $9,000 in both October and November) as a result of the new $5 final notice charge (pink tag) that went into effect in October. Year to date, operating revenues are $398,718 under budget. Operating Expenses Operating Expenses were approximately $240 thousand under budget in November due primarily to the significant drops in electrical power required to pump water and in contracted water treatment costs, i.e., the mobile treatment units. Control over pumping costs was again assisted in November by the shutdown of Plant 27 (fluoride) and scaled down operation of Plant 40, and these factors also suppressed the use of treatment units at those sites. Transmission and Distribution continues to show actual expenditures greater than budget because labor credits, representing the capitalization of pipeline crew labor on main replacement projects, were only 13% of the $38,000 projected to be capitalized in November. In General and Administrative expenses — • dues are higher than budget as one -half of the District's ACWA membership fees were posted in November • office equipment is higher than budget as the software mairtenance on our billing program was paid in November • facilities lease includes November rent and prepayment of December's rent Total operating expenses are under budget $420,119 year to date and although operating revenue is also under budget by $398,718, Operating Income for the July through November is still $21,401 over projections at $2,607,534. Budgeted operating income for the 2010 -11 fiscal year is $4,430,105 Capital Projects Capital expenditures during November included continuing work on leasehold improvements to Suite 30 and rehabilitation work on well 125. There was also $274.619 spent on the CIP during November, primarily on the Hillview main replacement project and on beginning the design work for the 30 "pipeline that will connect Plant 151 and Plant 40. East Valley Water District Balance Sheet - Unaudited November 30, 2010 ASSETS UTILITY PLANT - at cost: Utility Plant in Service - water department $125,135,088 Utility Plant in Service - sewer department 30,803,610 Capacity Fees Construction Funds 155,938,698 Less: Accumulated Depreciation (48,381,429) 107,557,269 Construction in Progress 6,039,653 113,596,922 RESTRICTED ASSETS: 1,836,693 Customer / Construction Deposits 15,060 Capacity Fees Construction Funds 16,021,84'7 Debt Service Funds - Trust Accts 6,883,540 24,742,080 CURRENT ASSETS: Cash and Investments 30,640,547' Less: Restricted Cash and Investments 24,742,080 5,898,467 Accounts Receivable (net of allowance) 1,404,741 Other Receivables (net of allowance) 304,097 Inventory 1,022,582 Prepaid Expenses 248,068 8,877,955 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 318,759 Deferred financing charges 420,645 739,404 TOTAL ASSETS 147,956,361 Balance Sheet Page 1 East Valley Water District Balance Sheet - Unaudited November 30, 2010 LIABILITIES AND EQUITY LONG -TERM DEBT: 2010 Revenue Bonds Premium on 2010 Revenue Bonds $32,490,000 2001 Certificates of Participation 2,213,063 Premium on 2001 COPs 5,935,000 DWR Loan 30,260 Less: Deferred amount on refunding of COPS 131,861 Long Term Debt - amounts due within one year (457,686) 40,342,498 CURRENT LIABILITIES: 6,125,301 Accounts payable Accrued payroll and benefits 1,848,035 Customer service deposits 1,339,905 Construction deposits 1,656,944 Accrued interest payable 179,744 Long Term Debt - amounts due within one year 29,361 1,071,307 6,125,301 TOTAL LIABILITIES 46,467,799 EQUITY: Contributed Capital: Restricted Developer Fees Invested in Utility Plant 15,060 Other Contributed Capital 39,193,724 Retained Earnings: 3,699,778 Reserved for water bond funds Reserved for emergencies ,475 66,000 Reserved for Unemployment Insurance 217 , 16,450 Unreserved Net Income for current year 53,949,999 2,437,076 TOTAL EQUITY 101,488;562 TOTAL LIABILITIES AND EQUITY 147,956,361 Balance Sheet Page 2 V d L 3 C N v o N � aN LLI F- W M 3�d > iZ IX W C d E r A y °o oo oUVOO °o QOOWO N M N mNVINOmtIJO m Q m M n m O Q N n O OfNVtG fAN N yN.Q....m... r.� M O N O O O O O O h OQIll000 M NmOO W� ; m Pi �D I N Q� _ .- Oi MMbV10m O Q nmmomm0n NO NON n0 O QQM Q N n In O)N O Q Q Q O NN{pmnM00 N OnCOQmN n N Q �.6 0 C; �� o v°� e �p 1"1 O N O O pO O O O m OOO m0 n N m n �-MQ � O N N m i0pp MW_ m N N 0000000000 0o OOOO OO OOO O Oh�O�pp 0 00000 00 000000 NOOOOO 0 0 N NM ON��NQ �p 1"1 mOmdNt�O p �N m N m O N Q O O O O Q O o m 0000000�0�pp00 O N N NN O O W n mtMOV ai �N m m o 0 o m O O MW_ m N ONO pm n 0 m {{pp ��pp W �tp00000V00 N YY(OJJ m N n m ai II pO NOnmN �yy} p� Q °rnmQrn<3 O via��im n O NOOONO N Qlot .6 O WMNN(p N O M O M N N ,QMOOV1li� _ o_ OmMtO M 01� N N E O m y n�ow�mo m nmgmMO n mQOmIn V� M ONO 000 N O N O O N O m O fO')m MN's 1O') N 0000000 O 0000000 0 m O O O O O O m O�OOONCh W ^MN�(l'OQ m h m yN m �m �Qtphh N mMNn Q4dm O 0 0 0 0 0 0 IA OI O IZF OOOOOO N nMmo6n Q NC4m6 010m� N r m nn r''��uni� vmi N m n O Q Q N M a vmnnm N� v� Q (O gimnnn in m`iR Ni��d� n m m O O O O O O N mtn nNOOn Ol ONE -IMOM N N O c L d N U m W E& mt z 2 m y I U >W d TL C d C W rnyU d00 C' UuE -OLm$n C7 y Nn? m U c z m d o 2 ... �mm��52dcE LU in in ciEa CL 0 C E N z a w d a° w " d � T M d aJ od m'U jo_ n `S n'�- n E� y W y a n nE X CL p�TN h m00ry 3t mn °fn 3�i m 2 U c m U O U Ci E c m " d~ U d z o�opa «(0`,Zc c';i, nomo iC o�O� cd pppFy F F N E m N a3 LL C (A L U y E m C C d 0 6 ` N d C C u d Q 2 ._ .0 m C m c d m E m E F t E .0 d m N E m W .v.> >m.00 mma in O., im'w �ma a' y�>mmdca 3 X002 zi33U � ENOM2LLFo m AMOf iiiUF jo CL �i f° CE 3 d A a y d N Cy 6 W d 7 C d NOd(O(ppQO O Mb�OnNN m OmNNMM00 m N�OOOOOtp00 OQ n �Q)0101N M NO -O)O N {{pp ��pp NM- C N Nn mMMQ m �- N N O c L d N U m W E& mt z 2 m y I U >W d TL C d C W rnyU d00 C' UuE -OLm$n C7 y Nn? m U c z m d o 2 ... �mm��52dcE LU in in ciEa CL 0 C E N z a w d a° w " d � T M d aJ od m'U jo_ n `S n'�- n E� y W y a n nE X CL p�TN h m00ry 3t mn °fn 3�i m 2 U c m U O U Ci E c m " d~ U d z o�opa «(0`,Zc c';i, nomo iC o�O� cd pppFy F F N E m N a3 LL C (A L U y E m C C d 0 6 ` N d C C u d Q 2 ._ .0 m C m c d m E m E F t E .0 d m N E m W .v.> >m.00 mma in O., im'w �ma a' y�>mmdca 3 X002 zi33U � ENOM2LLFo m AMOf iiiUF jo CL �i f° CE 3 d A a y d N Cy 6 W d 7 C d m a C. 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N u Z �yto g. ov m F �._E.E c� =ao �: W j m u"oc°) x d °_ a3oL) >(D Mm :m° ZK W O �� UU WO a 2 O d m a (n d b C d x W 7 C R' O d m a (n d b C d x W 7 C R' EAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROGRAM INCLUDING CAPITAL BUDGET FOR FISCAL YEAR 2010 -2011 Updated through November 2010 Page 1 EAST VALLEY WATER DISTRICT Capital Improvement Program Updated through November 2010 Page 2 Prior C.irrent (Memo) Projects - By Type Years Year Actual Actual 2010 -11 2011 -12 Budget Year 2 Source of Supply Plant 150 Wells - Lower Zone Wells (2) Sunrise Ranch Wells (4) - Total Source of Supply Projects - Treatment Facilities Plant 134 - Upgrade Technology 1,758,011 91,226 10,547,500 5,175,500 Plant 134 - Membrane Replacement Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,825,125 21,713 1,200,000 7,890,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - - - Plant 152 - Inter. Zone Perch Treat. Plant - - - - Total Treatment Projects 3,583,136 112,939 11,747,500 13,065,500 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station - - 50,000 - Plant 40 - Inter to Upper Zone Transfer 2,096 125 300,000 Plant 127 - Lower to Inter Zone Transfer - - - - Plant 12 - Replace Boosters / Well - - - 500,000 Plant 134 - Upper to Canal Zone Transfer - - Plant 39 - Inter to Upper Zone Transfer - - - Plant 25 - Inter to Upper Zone Transfer - - - Plant 143 - Inter to Upper Zone Transfer - - 1,000,000 - Total Pumping Projects 2,096 125 1,350,000 500,000 Wastewater Collection System Sewer System Studies / Planning 142,662 7,370 50,000 250,000 Sewer Main Lining - - 200,000 450,000 Conejo Main Replacement 112,889 25,233 1,040,000 - Total Wastewater Collection Projects 255,551 32,603 1 1,290,000 700,000 Page 2 Page 3 2012. 13 2013 -14 2014.15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 1,925,000 1,925,000 3,300,000 3,300,000 4,400,000 4,400,000 9,625,000 9,625,000 - 7,024,737 10,750,000 1,075,000 - - 21,561,838 - - 5,050,000 2,850,000 - 7,900,000 - - 19,160,000 19,160,000 10,750,000 1,075,000 5,050,000 2,850,000 19,160,000 55,646,575 250,000 - - 250,000 - - 2,221 - 300,000 300,000 500,000 - - 1,000,000 520,000 780,000 - - 1,300,000 - - 2,200,000 - 2,200,000 400,000 - 400,000 - - - 2,900,000 2,900,000 1,270,000 300,000 780,000 2,600,000 2,900,000 8,352,221 - - - - - 400,032 450,000 450,000 450,000 450,000 1,800,000 4,050,000 - - - 138,122 450,000 450,000 450,000 450,000 1,800,000 4,588,154 Page 3 EAST VALLEY WATER DISTRICT Capital Improvement Program Updated through November 2010 Page 4 Prior Current (Memo) Projects - By Type Years Year 2010 -11 2011 -12 Actual Actual Budget Year 2 Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 - - - 510,000 Live Oak Main Replacement 9,943 197,136 70,000 - Harlan Lane Main Replacement 7,957 - 90,000 70,000 Cunningham / Hiliview / Crest / Bruce - 217,029 450,000 - 6th St 30" Pipeline - Plant 151 to Plant 40 - 33,178 100,000 3,815,000 6th St 30" Pipeline - PI 40 to PI 143 - - - - 9th St 12" Pipeline - Del Rosa to Sterling - - - - AMR Meter Replacement Program 35,955 200,000 300,000 Plant 59 Recoating - - - 300,000 Plant 143 - 10mg Inter Zone Storage - 1,127 1,050,000 - Reservoir- Greenspot Rd S Curve - - - Reservoir -Seven Oaks Dam Rd - - - Relocation of Facilities for Other Agencies 54,733 7,196 100,000 Eastwood Farms Assessment District 112,529 51,561 2,211,399 - Total Trans & Distribution Projects 185,162 543,182 4,271,399 4,995,000 General Projects GIS Implementation 457,752 109,679 160,000 100,000 Headquarters Building - - - - Total General Projects 457,752 109,679 160,000 100,000 Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 226,444 (17,061} Developer Sewer Facilities (Reimb by Fees) (17,590) 346 Regional Treatment Plant 24,246 Seven Oaks Dam (SAR ) Discharge 206,057 Page 4 Page 5 2012 -13 2013 -14 2014 -15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 510,000 207,079 77,957 217,029 2,060,000 - - 5,908,178 1,300,000 1,000,000 - 5,400,000 7,700,000 - - 700,000 - 700,000 300,000 300,000 - 935,955 _ _ - 300,000 - 10,700,000 10,701,127 - 10,700,000 10,700,000 - 10,700,000 10,700,000 - 61,929 _ - - 164,090 3,660,000 1 1,300,000 1 700,000 1 37,500,000 1 48,883,344 _ - 667,431 10, 000, 000 10,000,000 10, 000, 000 10, 667, 431 209,383 (17,244) 24,246 Page 5 tEast Valley .W(OWater District Board Memorandum No. B -49 -2010 From: Gary Sturdivan, Safety & Regulatory Affairs Director Subject: ARkSTORM Sponsorship Background: Date: December 28, 2010 ARkStorm is the USGS project equivalent to the USGS ShakeOut and Golden Guardian 2008. ARkStorm is being "rolled out' to the :public and agencies at a summit in Sacramento on January 13 and 14. This summit is attended by invitation only and there were 250 invitations sent out to state and agency officials. ARkStorm is a series of severe winter storms impacting Southern California and then sticking Northern California, causing catastrophic failure of the Delta and the water delivery system serving Southern California. This series of storms are similar to the storms that we experienced the week of December 20, in a minor way. USGS asked if EV WD would like to sponsor this event by hosting a lunch, dinner or a breakout -room for this event, by donating $2,500.00. The District would be the only water wastewater agency to be a sponsor and USGS would post EV WD and our logo in the room and on the sponsor list. USGS has stated that they would post the District Logo any place the District desires and announce our sponsorship at the Dinner, Lunch etc. Fiscal Impact: $2,500.00 USGS Multi- Hazards Demonstration Project)) arkstorm- summit sc�Gt�.0 !er a c!,- vlVr %�0 v:miJ r- • About Us • Our Partners • ShakeOut ARkStorm: California's Other "Big One" Page 1 of 3 The two -day ARkStorm Summit serves as venue for the offlcal release of the ARkStorm Scenario. 250 Invited guests from the publ c and private sector will join together to to take action as a result of the scenario's findings. Emergency managers, regulatory and scientific agencies, policymakers, business leaders, and other experts from the public and private sector will come to Sacramento on January :13 & 14, 2011 for a full day of sessions. (If you'd like to request an Invitation, please see the details at the bottom of this page.) HOSTS SPONSORS Sum 0' FFMA A;CaI E#f+ [IT 5 Summit Overview The USGS, FEMA, and CaIEMA are presenting this two -day event to engage stakeholders from across California to take action as a result of the scenario's findings, which will be officially released at the Summit. Leaders from across the country will help to share the multidisciplinary scientific findings of the USGS ARkStorm Scenario, which has been developed over the last two years by over 100 scientists and experts. httn:Hurbanearth. ens.caltech.edi / arkstorm- summit/ 111 nz nn, n USGS Multi- Hazards Demonstration Project >> arkstorm- summit Page 2 of 3 Taking place at California State University, Sacramento, the ARkStorm Summit will not only ln orm the participants of the real potential for a massive storm and its consequences, but It also intends to elicit a plan -of- action to adcress these new findings. Art Center College of Design will facilitate seiee sessions using an immerslve design -ce,! rlc approach that focuses on enriching communication and collaborative processes amok participants. In concurrent break -out sessions throughout both days, experts will detail the topic(s) at hand, and session attendees wdi to asked to actively contribute to creatinc a path to action. Envisioned more of workshops than lectures, the Summit sessions will be designed to be engaging and outcome - oriented Venue: California State University, Sacramento The ARkStorm Summit will be held on the campus of California State University, Sacramento, which Is also the home of the USGS California Water Science Center. The main plenary sessions, as well as the concurrent breakout sess�ors will be held at the Student Union Ballrooms. Directions and parking Information can be found htLg. Sessions With four plenary sessions, nine breakout sessions, and luncheon speakers, the ARkStorn E.fmmit covers a range of information. Session topics Include: ARkStorm and CA's Flood Control Infrastructure The Economics of the ARkStorm The ARkStorm and the Environment ARkStorm Evacuations Developing a Scaling System for West Coast Storms The Critical Role of Lifelines in the ARkStorm ARkStorm vs. Katrina: A Social Perspective Flood Inundation Mapping For the Locals: How to Plan for an Event This Big How to Finance Enhanced Flood Control Communicating the ARkStorm: How to use the Scenario There will also be Special Discussion Sessions on Friday afternoon. These sessions will be focused on very specific topics, and at this time, the following sessions have been scheduled: FEMA Flood Maps Agricultural Impacts of the ARkStorm ARkStorm Policy Roundtable For a complete list of sessions, click here. Speakers As Summit speakers and presenters ar confirmed they will be listed here. Currently Corr rmed- speakers are: • Mark Bassett, Regional Administrator, Southern Region, Cal EMA • Jim Brown, Regional Administrator, Inland Region, Cal EMA • James Costner, WIIIIsRe • Dale Cox USGS • Mike Dettinaer, USGS • Justin Ferris, USGS • Laurie Johnson • Lucy Jones, USGS • Bruce McGurk, Water & Power Planning Manager, San Francisco Public Utilities Commission • Dennis Miletl • Geoff Plumlee, USGS • Keith , University of Colorado • Dave Reynolds, Meteorologist In Charge, WFO San Francisco Bay Area • Kathleen Schaefer, FEMA • Stephen Sellars, Msinant secretary for Prevention, Information An iyai9, and Operations, Cal EMA • Mike Shulters, Regional Executive, Pacific Southwest Area, USGS • Nancy Ward, Regional Administrator, FEMA Region IX • Anne Wein, USGS • Mark Wingate, Disaster Program Manager, CS Army Corps of Engineers, South Paofc Division • Ken Worman, State Hazard Mitigation Officer, Cal EMA -Speakers will be added as they are confirmed, and confirmed speakers may be subject to change Sponsors The main sponsors of this Summit are the US Geological Survey (USGS), the Federal Emergency Management Agency (FEMA), and California Emergency Management Agency (CalEMA). These government agencies are convening this summit to raise awareness of the winter storm issue impacting California. Other sponsors include other public agencies and private sector partners, as well, who are committed to emergency management and preparedness in California. http:// urbanearth .gps.caltech.edu/arkstorm- summit/ 12/23/2010 USGS Multi- Hazards Demonstration Project >> arkstorm- summit Page 3 of :3 Why Attend The ARkStorm Summit Is not dust another conference. By partnering with the Art Center College of Design, sessions are designed to )e engaging and interactive. Also, by attending, you will: • Learn from first hand, face -to -face dialogue with emergency managers, scientists, & experts who led the creation of the science behind the ARkStorm • Help Craft new ways to use the science being released and discussed • Develop relationships with colleagues from across the state and the nation working on similar storm, flood, and related issues • Hear from experts on the future of large West Coast storms and their Impacts on planning and response • Discover new methods and resources that can help make your Job easier to do • Be Involved with the solutions to deal with the Impacts of the ARkStorm Lodging and Other Logistics Lodging: Though there is no specific "Summit Hotel," Larkspur Landing Is the closest. Other local lodging options can be found on the visitors page for CSU Sacramento. Fees: There is no fee to attend the ARkStorm Summit for public employees, though parking passes are required on campus each day at a cost of $6 per day. Passes can be purchased from klosks on campus. Non - government employees interested In attending the Summit also must pay the daily parking fees, as well as costs to cover supplies and resources provided during the summit. Please contact John Bwarie for details on that payment. For questions or to request an Invitation, please contact John Bwarie at )bwarie@usgs.gov or 626- 318 -5547. A • Kathleen aghaefCl Engineer. Mlticatloo FEMA Q_5. nnoanment of the Interior I U.S. Geological 5urvev URL: http: / /urbaneatth.usgs.gov Page Contact Information: Ask USGS Last Modified: December 20, 2010 http: // urbanearth .gps.caltech.edu/arkstorm- summit/ 12/23/2010 0 0 N W m LU W O Z iY O M w Y Q W J J Q Z LL m N m m m m m w y N N y y 0 N y N m N N N N y m m N m N w 00 0 2 0 0 0 0 0 y x S x 2 2 S S C7 S 0 S S S S x O 0 S a 0 Z Z Z Z Z Y Y Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z } p O O O o 0 o O o O 0 o O O o O pp 0 0 0 O N O O O O O O O O O O O O O O O O O O N y N b b N O O b O b 0 O O O b O b O N O b O �- O V1 N M N } y w w W } } w} w y} W J d J J J J W J W J w J O J O J W d d d d J w d d J w J o J O d d J O d d J O J O J w 6 d J W W d W W O W W W W V W d d W U 0 0 W O W d V d O d O d d W O W W �?tb Q d Lb H F- %'?z'900 H a F- Ill Ill H Q z („) (,? w 19w�0=U U� W Q W W W W~ U~ aU= U'? s W =- U =s<- sUS�ss=UZ W UwUU`9w`� a a a a a a f a a > s a s a f > o> LU w was w f f f s f w f E f f w w N N N N W w y N N W W W y w w y y y N N N N 11! 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San Bernaidmn, r ,A 040' Phone 1)09-1)17-1215 Fax 909-Y 1 _1 Mlo RBF Consulting will be hosting the January 24ch, 2021 Membership Meeting at Marie Calendar's, 2249 East Convention Center Way, Ontario, CA 92764 909 - 937 -0214 The social hour will begin at 6:oo PM with a call to order at 6:45 PM. Plated dinner with choice of fish and chips, chicken broccoli alfredo pasta, homestyle meatloaf, or vegetarian pasta, with a choice of apple, chocolate cream, or lemon meringue pie for dessert with water, iced tea, and coffee to drink. Cost: $23 per person Program: To be announced RSVP to Sherrie Gundlach at RBF at: srg63)rbf.com or at (909) 974 -4900 Please RSVP byJanuaryl8`h, 2011 Remember that the ASBCSD Mailing Address has changed! Make checks payable to ASBCSD, ATTN: Renee latu P.O. Box 2757 San Bernardino, CA 92402 District /Associate: Attendee(s): Reminder: There is a $2 surcharge for reservations made after the deadline date, as well as for coming to dinner with no reservations. You will also be billed for the dinner if your cancellation is not received prior to the deadline. Directions: io Freeway Heading East: Exit N. Vineyard Avenue and turn Right 3 Left on East D Street /Convention Center Way 4 Marie Calendar's Is on the east side of the street E 4th St I, d io Freeway Heading West Exit Holt Blvd and ccntinue straight Right at E. Convent Ion Center Way 4 Marie Calendar's is cn the east side of the street PmV 5 EGSt n ar.; PnrR JPrnrr. G.�tarr*. Pan. E Hon Biva ,�,pppon or z L G Y E 4m St Vlneyela freervay n SnopPinp CeMr -r i n; E 41n St U, St E r „r.nr"cngaGUast E RCaiJna Park n FC G 51 xilnncl Empre Bt d � Be W v4g e r Oms'i. Gust n'ventior m �tC wqa E A WI or E glrpon o' Ontario Inlemaoonal 4 Aimoh E 4th St m � cf`r n z C j;) San N to Y m Y E SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE 1 LEARN HOW TO BE A MPRE EFFECTIVE LEADER IN THESE CHALLENGING TIMES IS CPJL OF THREE SEMINARS IN THE HIGHLY-RESPECTED SDI LOCAL GOVERNMENT CERTIFICATE PROGRAM SERIESJ Ry THURSDAY, FEBRUARY 17, 2011 Registration & Continental Breakfast • 8:00 -8:30 a.m. PERSPECTIVES: INTRODUCTION TO GOVERNANCE — WHERE SPECIAL DISTRICTS ARE TODAY Kamil Azoury, Goleta Sanitary District • Tracks historical objectives of special districts • Attempts at taking funds, consolidating, or privatization of districts • Future of special districts LEADERSHIP: EFFECTIVE DISTRICT LEADERSHIP Glenn M. Reiter, Glenn M. Reiter & Associates • Management and leadership styles • How the Board relates to the public, employees, and other governments • Dealing with complex issues • Working with disruptive Board members PLANNING YOUR AGENCY'S FUTURE Will McMullan, Consultant • Strategic Planning - voices, views and lessons learned • The real purpose of str • Engaging your organization, stakeholders and customers • Constructing plans that work - what and how • Successfully implementing your plans • Assuring your agency's future HUMAN RESOURCES: YOUR ROLE IN HUMAN RESOURCES Irma Rodriguez Moisa, Atkinson, Andelson, Loya, Ruud & Romo • Labor and employment law issues • Employer liability for harassment • Labor relations BUILDING COMMUNITY SUPPORT Martin Rauch, Rauch Communication Consultants • Gain public support for controversial projects • Turning the tide when your agency is under attack • Dealing with vocal activist groups • Guidelines for working with the press a FRIDAY, FEBRUARY 18, 2011 Breakfast • 8:00 -8:30 a.m. LAW: WHAT YOU NEED TO KNOW ABOUT LOCAL GOVERNMENT LAW Mark Meyerhoff, Liebert Cassidy Whitmore • Clarifying the powers of the Board and the Agency • Avoiding conflicts of interest • Your personal liability as a public official • Where does the Board stop and management begin? OVERVIEW OF THE BROWN ACT AND PUBLIC, RECORDS ACT Jill Willis, Best Best & Krieger • The intent and application of the Acts • Recent changes • Practical aspects and highlights • Recent court rulings FINANCE: MANAGING YOUR FINANCIAL RESOURCES Glenn M. Reiter, Glenn M. Reiter &Associates • Your fiduciary responsibility in financial oversight • The job of the Board in financial management • The treas.irer's job • Budgets and reporting • The Board's role in monitoring and control COMMUNICATIONS: BUILDING EFFECTIVE BOARD /MANAGER RELATIONSHIPS Martin Rauch, Rauch Communication Consultants • Role of the Director, role of the manager - maintainiig the right balance • Improv ng communications between Board Members and between the Board and the manager • Settling differences and working together • Dealing with problem Board Members POLITICS: WHAT'S THE STATE GOING TO DO NEXT AND WHAT CAN YOU DO ABOUT IT MIKE ROOS, Stone & Youngberg • A new governor, a new legislature but the same tough L udget: can we make it work this time? • What's California's political diagnosis under the new governor? • How to mobilize your local agency to have an impact SEMINAR ENDS: 4:15 P.M. SPECIAL COMPREHENSIVE SATURDAY WORKSHOPS OFFERED ON SATURDAY, FEBRUARY 19, 2011 Breakfast/Registration 8:00 -8:30 a.m. WORKSHOP 1: BEYOND THE BASICS Make Better Decisions 8:30 a.m. —12:00 noon Janet Morningstar, a Law Corporation Glenn Reiter, Glenn M. Reiter & Associates • Frame decisions, identify options and select the best choices • Reasons why so many decisions turn out: poorly • How to do better at evaluating your decision choices • Avoid traps created by uncertainty and faulty assumptions WORKSHOP 2: DOLLARS AND SENSE! Attracting, Retaining and Compensating Your Employees 8:30 a.m. — 12:00 noon Donna Evans, ESQ, Liebert Cassidy Whitmore • Competing for and retaining great employees • Employee compensation, have we promised too much or not? Now what? • Working with employee associations and unions • Board and staff roles Governance Seminar approved for 6.0 MCLE credits by the State Bar of California. Fresh Water Distribution and Fresh Water Treatment Commung Education Units Available for Governance Seminar and both workshops. ' f. READ WHAT OUR ATTENDEES SAY ABOUT THE SDI SEMINAR SERIES WHO WILL BENEFIT? Experienced Directors, Managers, Newly Elected Officials, Senior Managers and Staff "As a new General Manager, I found SDI seminars invaluable, they educated me on what it is to be a good G.M. S.B., RossmoorlLos Alamitos Area Sewer District "All critical staff should be attending the Special Distric' and Local Government Institute." M. V, Beaumont -Cherry Valley Recreation and Park District "As a newly elected board member to a special district, this has provided me with wonderful and important informal on and clear direction." I.R., Cordova Recreation and Park District WHAT WILL YOU LEARN? The Latest Information, Techniques and Insights for Solving Today's Governance Challenges. "These sessions have helped me enormously to understand and clarify my role, limitations and expectations as a newly elected official." J.S., East Palo Alto Sanitary District "These seminars are the most organized, best run educational forums I've ever attended." R.M., Crescenta Valley Water District WHAT WILL YOU RECEIVE? Top Notch Speakers, Carefully Planned Curriculum, Large Comprehensive Handbook, Certificate Program, Quality Resort Hotels and Amenities "The intimate setting provides a very comfortable atmosphere to learn in." J.C., Valley County Water District "Excellent presenters, good materials, excellent staff support and facilities." R.W, Brooktrails Township Community Services District .I�tKS(J'i. .i Yfr}W.ic3 .L� Kim AZ0URYtsihb General Manaiier7District Engineer of the Golei6�.Sanitg4gistPict: Asa consulting engineer and management consultant, he has served public and private agencies for 20 years. Kamil served as President of the Southern California Alliance of Publicly Owned Treatment Works (SCAP) and is presently on the Executive Board. He is also past President and on the Executive Board of the California Association of Sanitation Agencies. With a degree in Civil Engineering, Kamil received his Master of Science degree in Sanitary and Environmental Engineering. Kamil is a licensed Professional Civil Engineer. DONNA EVANS is an attorney with Liebert Cassidy Whitmore, and has over 20 years of litigation experience including extensive trial, arbitration and mediation experience. She has managed large scale complex litigation and has extensive law and motion and other litigation discovery experience. Additionally, Donna has developed policies and procedures and advised clients on critical employment law Issues. Donna is also experienced in conducting and assisting with investigations pertaining to harassment, discrimination and employee misconduct. WILL MCMULLEN is a management consultant specializing - i44-organimtignaland team - effectiveness, process - . - -. - - -. design /facilitation, training, and planning for private, public, and non - profit organizations. As a consultant with 21 years experience, he regularly works with boards, senior leadership, management teams, functional groups, technical and other professionals to address business, organizational and operational issues. He also specializes in strategic planning for special districts and water utilities. Will's professional background includes roles as group and area manager for multidisciplinary teams and business operations, program and project manager, strategic planner, and leader for special projects and business turnarounds. MARK MEYERHOFF is a Partner in the Los Angeles office of Liebert Cassidy Whitmore. He represents clients in all types of civil litigation, administrative proceedings and arbitrations. Mark regularly advises and represents clients in all aspects of employment and traditional labor relations matters. He develops and updates personnel rules, policies and ordinances for a number of public sector clients, and presents training programs and workshops for supervisors and managers. JANETMDRNINGSTAR is in private practice, DBA as Janet Mornin talr, aLaw Corporation. Janet serves as General Gounse][10016MandWater District and Special Counsel to i rdl+Stlrictof Orange County. She has ever 16 adrsing governing bodies'#rftochl 'jIfcibs aipfi M: Brown Act Pubs +ee rds 0tf Environmental EWWAct x ' t�re<ti VirO�li'0�t�� eed to know and MARTIN RAUCH is President of Rauch Commuhic`ation Consultants, leading a team that develops and conducts customized strategic outreach programs for local governments across the state, as well as strategic planning activities. GLENN M. REITER is President of Glenn M. Reiter & Associates, a San Diego -hased financial consulting and advisory firm founded in 1981. He has over 45 years experience in local government and Special Districts. Glenn has been the General Maracer and Chief Engineer of a large water district and a Directo, on the San Diego County Water Authority Board. He specializes in financial planning, the setting of rates and fees including the financing of capital improvements. Glenn is a co- founder of the California Special District Association and the Special District Institute. Glenn is a registered Calfornia civil and professional engineer and a Life Member of the American Water Works Association. IRMA RODRIGUEZ MOISA is a Partner with Atkinson, Andelson, Loya, Ruud & Romo. She is an expert in handling employment discrimination, wrongful termination and sexual harassment lawsuits. Irma has experience with disciplinary hearings, arhitrations and negotiations on behalf of city and special distr ct clients and also represents school districts and colleges regarding studertt-suspension and teacher - termination iss.ies. Irma has focused on representing public agency clients in litigation involving employment - related issues, including harassment, discrimination, First Amendment rights, defamation and wrongful termination. MIKE ROOS has worked with Stone & Youngberg since 2003 in its Los Angeles Public Finance Office. Previously, he served as President and CEO of LEARN, a coalition of civic leaders and representatives of Los Angeles' diverse constituencies organized to implement reform and restructurinc' within the Los Angeles Unified School District. A political st•ategist and legislative leader in California for over 14 years, Mr. Roos served as a member of the California State Assembly, including six years as Majority Floor Leader, before being elected as Speaker Pro Tempore of the State Assembly. One of Mr. Roos' major legislative achievements is the Mello Roos Facilities Act of 1982, which provided local government with an innovative method of financing much needed public facilities. JILL WILLIS is a Partner with the law firm of Best Best & Krieger, where she is a member of the Special Districts Practice Group and the Natural Resources Practice Group. She does general counsel work and also acts as special counsel on water rights issues. In addition, she teaches courses on water law at the University of California, Riverside Extension. She has given presentations at a variety of confe rences throughout California on ethical considerations For public agency clients and their counsel. Program and Lodging Information HOTEL LODGING INFORMATION: Disney's Paradise Pier® Hotel 1150 West Magic Way, Anaheim, CA 92802 Reservation Telephone No. 1- 714/520 -5005 or, Visit SDI's website: www.sdbmi.com for more information General information email: dlr.convetion.groups@disney.com A. remarkable, low rate of $119 single /double per room per day has been negotiated for accommodations during the event and for three days before and after the event for reservations made by 5:00 p.m. January 26, 2011. There are a limited number of rooms in our room block — please reserve early to ensure that there are rooms available at the group rate. Do not wait until the last day and expect to get a room at the group rate! If the hotel is unable to accomodate you, please call SDI directly at 1 -800- 457 -0237. THERE AREA LIMITED NUMBER OF ROOMS AVAILABLE -please reserve early. OC Lavender Sunset Cover Photo courtesy of John Mairs / AOCVCB Inside photos courtesy of AOCVCB PROGRAM INFORMATION: EACH PARTICIPANT RECEIVES: Comprehensive Handbook, all class materials, breakfast, breaks and lunch during Seminar. Lodging and other meals are not included. CERTIFICATE PROGRAM: You are automatically enrolled as a candidate for the Certificate Program in Special District Leadership and Management. Seminars can be taken in any order and completed within a three -year period. TEAM DISCOUNTS: Attendance of groups of four or more from the same organization, enrolling in the seminar at the same time, are entitled to a $50 discount. Notgood with any other discounts (including early registration discount). All four must be enrolled in the seminar. Not good on workshops only. GUEST MEAL PACKAGE: Guest may join you for all meals. A separate meal package for guests must be purchased. CANCELLATIONS AND REFUNDS: Written cancellation received on or before January 26, 2011 will receive a refund, less a $50 processing fee. Full payment is required if cancellation is received on or after January 27, 2011 — no refunds and no credits for a future event will be granted. However, substitutions may be made at any time. $25 fee charged for checks returned for insufficient funds or for credit cards denied. SDI reserves the right to make changes in programs and speakers, or to cancel programs, when conditions beyond its control prevail. Every effort will be made to contact each enrollee if a program is cance led. If a program is not held, SDI's liability is limited to the refund of the program fee only. As to Disney photos, logos assets: ®Disney. It/ * 411�84 Special District and Local Government Institute 2535 Kettner Blvd., Ste. 2A5, San Diego, CA 92101 Phone: 800 /457 -0237 Fax: 619/696 -1225 www.sdbmi.com a spcdistint @aol.com PLEASE FILL OUT COMPLETELY Ttlp- Mailing Address: State Zip: Website: Guest Name: SPECIAL NEEDS: ❑ Wheelchair Access ❑ Visually Impaired ❑ Hearing Impaired ❑ Vegetarian Meals METHOD OF PAYMENT: Payable to: Special District Institute ❑ Check Enclosed for $ ❑ Please Invoice PO# Card # (16 numbers, 3 numbers lined in the signature area on back of credit card) Billing Address for Card: State: Signature: — Expiration Date: 2011 GOVERNANCE SEMINAR ENROLLMENT FORM Seminar: February 17 -18, 2011 • Workshops: February 19, 2011 Disney's Paradise Pier® Hotel GOVERNANCE SEMINAR AND WORKSHOPS: (A) ❑ $585 SPECIAL DISTRICT GOVERNANCE SEMINAR (Two days) (B) ❑ $710 GOVERNANCE SEMINAR + WORKSHOP (Three days) SELECT ONE: ❑ Workshop 1 Beyond the Basics —Make Better Decisions Workshop ❑ Workshop 2: DoliF,rs and Sense— Attracting, Retaining and Compensating Employees (C) ❑ $150 WORKSHOP ❑ Workshop 1: Bayend the Basics —Make Better Decisions Workshop (D) ❑ $150 WORKSHOP 2 ❑ Workshop 2: Dollars and Sense — Attracting, Retaining and Compensating Employees ORDER HANDBOOKS ONLY — Shipped the week after the event. Your local sales tax + actual shipping amount will be added (E) ❑ $65 Order Handbook Only Beyond the Basics —Make Better Decisions (F) ❑ $65 Order Handbook Only Dollars and Sense — Attracting, Retaining and Compensating Employees (G) ❑ $100 Order Handbook Oniv Special District Governance Seminar MEAL PACKAGES: (H) ❑ $100 Guest Meal Package for Seminar DISCOUNTS — If applicable: S50 Discount for attendance of 4 cr more from the same District registering at the same time (Good on options A or B only and not good with any other discounts - including early registration discount). $25 Early registration discount for options A or B including seminar only. ±Must receive payment by January 26, 2011.) Not valid on Workshops only. SUBTOTAL OF REGISTRATION - FROM ABOVE: SUBTRACT $50 (Discount for 4 or more registering for A or B including seminar only) SUBTRACT $25 Miscount for Early Registration) (Must receive payment by January 26, 20'1 ;Vot valid on Workshops only.) CERTIFICATION FEE ($35) only if applicable TOTAL REGISTRATION FEE: HANDBOOK PURCHASES: Shipping and sales tax will be added FOR OFFICIAL USE ONLY —I Date R'vd verify DB Code # cart, Inv.k Net e I' Paid Or. Sent DB Final $