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Home My WebLink AboutMinutes - EVWD Board of Directors - 05/11/2010Approved June 8 2010 EAST VALLEY WATER DISTRICT MAY 11, 2010 REGULAR BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 p.m. Director Sturgeon led the flag salute. PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Aaron Hodgdon (The Hodgdon Group), Penny Lilburn (City of Highland), Dennis Barton (City of Highland), Mark Vargas (Mission Infrastructure), Dennis Johnson, Dr. Katy Hendry, Ross Jones (City of Highland), Richard Corneille (CDM), Cara VanDijk (CV Strategies), Erin Gilhuly (CV Strategies) APPROVAL OF AGENDA M /S /C (Sturgeon - LeVesque) that the May 11, 2010 agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:01 p.m. Mr. Johnson stated that IVDA would like the District to sell the 3rd & Sterling property to them; that the twenty -two acre site could produce future jobs for the community; he also suggested that the board consider the K -Mart building for the Districts Headquarters as this site is the most effective for the District's headquarters facility and it would be in the best interest of the public. There being no written or other verbal comments, the public participation section was closed. Information only. M inutes: 05111 / 10 jph RESOLUTION 2010.02 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY MATER DISTRICT - NOTICE OF COMPLETION EXECUTED BY THE DISTRICT FOR FURNISHING AND INSTALLING A NEW WELL PUMP FOR PLANT 25A M/S /C (LeVesque - Malmberg) that Resolution 2010.0' he approved. DISBURSEMENTS M/S /C (LeVesque - Malmberg) that General Fund Dishursements #224048 through #224223 distributed during the period of April 20, 2010 through May 3, 2010 in the amount of $240,471.10 and Payroll Fund Disbursements for the period ended May 3, 2010 in the amount of $239949.58 totaling $480,420.68 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE 2010 RATE STUDY The General Manager stated that the rate study is nearly complete; that due to time restraints he recommends that the Board schedule a speciai meeting next week regarding this item. A special meeting has been scheduled for Wednesday, May 19` at 3:00 p.m. No action taken. K -MART BUILDING PRESENTATION FROM MISSION INFRASTRUCTURE Mr. Vargas provided a power -point presentation to the Board. He stated that he is presenting this information as a private citizen and is not working for the District. Mr. Vargas reviewed a chain of events that have taken place over the past several months; that they are working on resolving a number of issues including the Lis Pendens and REA concerns. Mr. Vargas also stated that there are a number ol' scenarios that the Board needs to consider regarding the K -Mart property. Mr. Vargas stated that this window of opportunity won't stay open forever but he doesn't want the Board to feel pressured to make a decision. The General Manager stated that the District doesn't have the means to pay for this project and that this item was not included in the rate study. The Board formed an ad -hoc committee consisting of Directors LeVesque and Morales to review a number of possibilities regarding the K -Mart proper }. 2 Minutes: 05/11/10 jph DISCUSSION AND POSSIBLE ACTION REGARDING THE K -MART PROPERTY No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING ENGAGEMENT LETTER FROM ROGERS, ANDERSON, MALODY & SCOTT, LLP (RAMS) Mr. Tompkins stated that the proposal includes a 5% decrease from last year's proposal. M/S /C (Sturgeon - Wilson) that the engagement letter from Rogers, Anderson, Malody & Scott, LLP (RAMS) be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO The General Manager reviewed the agreement with the Board and recommends approval. M/S /C (LeVesque - Malmberg) that the agreement between East Valley Water District and the Redevelopment Agency of the City of San Bernardino be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CDM FOR CONSULTING SERVICES FOR THE BIDDING AND CONSTRUCTION OF PLANT 134 UPGRADE AND EXPANSION PROJECT M/S (LeVesque - Sturgeon) that the agreement with CDM for consulting services for the bidding and construction of Plant 134 upgrade and expansion project be approved. Director Morales had questions regarding exhibit "A ", the last sentence in 1.3.2 of the agreement, and language relating to state grants that should be incorporated in the document. Director's LeVesque and Sturgeon amended their motions to include appropriate language regarding state grants be added to the agreement. M/S /C (LeVesque- Sturgeon) that the agreement with CDM for consulting services for the bidding and construction of Plant 134 upgrade and expansion project be approved and that appropriate language relating to state grants be added to the agreement. RESOLUTION 2010.03 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AUTHORIZING EXECUTION OF A GRANT OF EASEMENT TO THE CITY OF HIGHLAND, AND EASEMENT FOR THE ROADS, DRAINAGE AND PUBLIC UTILITY PURPOSES UPON, 3 Minutes: 05/1 1/10 jph UNDER, OVER AND ACROSS THE REAL PROPERTY IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA The General Manager stated that the City is requesting an easement in order to begin - construction and street improvements to smooth out the "S" curve on Greenspot Road. Director Morales would like to know what road improt ements would be done to the property that the District owns and based on the value of the easement would the District be able to have a credit from the City in return for granting them the property easement. M/S /C (Malmberg- Sturgeon) that Resolution 2010.03 be approved. RESOLUTION 2010.04 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AUTHORIZING EXECUTION OF A GRANT OF EASEMENT TO THE CITY OF HIGHLAND, AND EASEMENT FOR THE ROADS, DRAINAGE AND PUBLIC UTILITY PURPOSES UPON, UNDER, OVER AND ACROSS THE REAL PROPERTY IN THE CITY OF HIGHLAND, COUNTY Of SAN BERNARDINO, STATE OF CALIFORNIA M/S /C (Malmberg- Sturgeon) that Resolution 2010.04 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING CORRESPONDENCE FROM THE DISTRICT TO SENATOR FEINSTEIN M /S /C (LeVesque - Sturgeon) to ratify the actions of the Legislative Committee regarding the letter sent to Senator Feinstein's office. DIRECTORS' FEES AND EXPENSES FOR APRIL. 2010 were presented to the Board for approval. Vice President LeVesque stated that his expense report should reflect 10 meetings, not 19. President Wilson stated that one of the meeting dates should be changed to reflect April 20 not April 22 ° M/S /C (Sturgeon- L eVe sque) that the Directors' fees and expenses for April 2010 be approved with the noted corrections. GENERAL MANAGER /STAFF REPORTS The General Manager reported on the District's operations to date; that the Army Corps of Engineers is scheduled to begin testing at the Seven Oaks Dam, however there is some concerns that the testing will affect the Santa Ana Sucker fish; that the water main replacement project on Vine and Union Streets has been completed; that EFMWC has _. scheduled an informational meeting on May 12` at 6:00 pm. The General Manager also 4 Minutes: 0511 1 / 10 jph stated that he will be giving a presentation to the San Bernardino Valley Municipal Water District's Advisory Committee on Thursday, May 13 at 7:00 pm. Ms Hendricksen stated that the Inland Empire Solar Challenge will be held at the Yucaipa Region Park on May 21 -23. Information only. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS a. Legislative (Standing) — No report. b. Community Affairs (Standing) — No report. c. Policy Committee (Ad -Hoc) — No report. d. Labor Negotiations (Ad -Hoc) — The committee met with Dr. Mathis at the recent ACWA conference. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Malmberg stated that he attended the recent ACWA conference; he also attended the ethics training and talked to a number of vendors at the conference. Director Sturgeon stated that the Railroad day's event went well. Vice President LeVesque also attended the recent ACWA conference. Director Morales stated that he will be in Sacramento on Friday and might sit in on the ACWA legislative committee meeting. President Wilson stated that he also attended the ACWA conference. Information only. LETTER OF APPRECIATION TO THE DISTRICT FROM THE HIGHLAND SENIOR CENTER ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY THE INLAND EMPIRE RESOURCE CONSERVATION DISTRICT, SHANDIN HILLS GOLF COURSE, MAY 17, 2010 SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE "ADMINISTRATION" CONFERENCE, OMNI SAN DIEGO HOTEL, JUNE 10 -11, 2010 The Board took a five- minute break at 4:36 pm. 5 Minutes: 0511 1 / 10 jph CLOSED SESSION The Board entered in Closed Session at 4:44 p.m. as prcN ided in the California Open Meeting Law, Government Code Section 54945.9(a), to discus those items listed on the Agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 5:40 p.m. The items listed on the agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 5:41 p.m. George E. Wilson, President Robert E. Martin, Secretary 6 Minutes: 05/1 1 / 10 jph