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Home My WebLink AboutMinutes - EVWD Board of Directors - 05/25/2010Approved June 22, 2010 EAST VALLEY WATER DISTRICT May 25, 2010 REGULAR BOARD MEETING MINUTES aw President Wilson called the meeting to order at 3:00 p.m. Director Morales led the flag salute. PRESENT: Directors: Malmberg, LeVesque, Morales, Sturgeon, Wilson ABSENT: Director: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Gary Sturdivan, Safety and Regulatory Affairs Director; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): Dr. Katy Henry, Cara Van Dijk (CV Strategies), Erin Gilhuly (CV Strategies), Jim Cimino (Cimino Realty) APPROVAL OF AGENDA M /S /C (Sturgeon - Malmberg) that the May 25, 2010 agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:01 p.m. There being no written or verbal comments, the public participation section was closed. RESOLUTION 2010.05 — A RESOLUTION OF THE EAST VALLEY WATER DISTRICT AUTHORIZING THE GENERAL MANAGER TO SIGN THE FUNDING AGREEMENT, AMENDMENTS, AND CERTIFICATIONS FOR FUNDING UNDER THE SAFE DRINKING WATER STATE REVOLVING FUND; AUTHORIZING THE GENERAL MANAGER TO APPROVE CLAIMS FOR REIMBURSEMENT; AUTHORIZING THE GENERAL MANAGER TO EXECUTE BUDGET AND EXPENDITURE SUMMARY; AUTHORIZING THE GENERAL MANAGER TO SIGN THE CONTRACTOR'S RELEASE FORM AND THE GENERAL MANAGER TO SIGN THE CERTIFICATION OF PROJECT COMPLETION; AND DEDICATING REVENUES FROM WATER RATES AS THE SOURCE OF REVENUE TO REPAY SAID LOAN M /S /C (Sturgeon - LeVesque) that Resolution 2010.05 be approved. (Minutes5 /25 /2010)jph 1 APPROVAL OF BOARD MEETING MINUTES FOR APRIL 27, 2010 M /S /C (Sturgeon - LeVesque) that the Board meeting minutes for April 27, 2010 be approved as submitted. DISBURSEMENTS M /S /C (Sturgeon - LeVesque) that General Fund Disbursements 4224224 through 4224377 which were distributed during the period of May 5. '010 through May 17, 2010, in the amount of $817,747.89 and Payroll and benefit contributions for the period ended May 17, 2010 and included checks and direct deposits, in the amount of $223,677.33 and $6,203.90, totaling $1,047,629.12 be approved. GENERAL MANAGERS FEE'S AND EXPENSES M /S /C (Sturgeon- 1eVesque) that the General Managers fee's and expenses be approved as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING THE 2010 CERTIFICATE OF PARTICIPATION ISSUANCE The General Manager stated that we are moving forward with the rating review process; that there are a number of projects included; and that he has one change to the list of projects, the addition of Plant 143. The General Manager recommends that the Board authorize staff to proceed with the 2010 issuance of COP'S. M /S /C (Malmberg- Morales) that the Board authorize staff to proceed with the 2010 issuance of COP'S for a project fund total of $18,000,000. DISCUSSION AND POSSIBLE ACTION REGARDING THE AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND EASTWOOD FARMS MUTUAL WATER COMPANY The General Manager reviewed the agreement with the Board: that there are a number of steps that need to be taken in order to form an assessmen district; that this item will be brought back to the Board for approval at a later date. Mr. Kennedy stated that he is concerned about the corporate state, of Eastwood Farms Mutual Water Company. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING THE UPDATED MCKEEVER REPORT REFLECTING THE REDUCTION OF THE FINANCIAL (Minutes 5 /25 /2010)jph 2 OBLIGATION FOR EASTWOOD FARMS MUTUAL WATER COMPANY FOR INCORPORATION INTO EAST VALLEY WATER DISTRICT WATER SYSTEM M /S /C (LeVesque- Morales) that the McKeever report reflecting the reduction of the financial obligation for Eastwood Farms Mutual Water Company for incorporation into East Valley Water District's Water be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE HEADQUARTERS PROJECT No discussion or action taken DISCUSSION AND POSSIBLE ACTION REGARDING THE PARTNERSHIP BETWEEN CSUSB AND THE UNIVERSITY OF CALIFORNIA, RIVERSIDE AND THE WATER RESOURCE CENTER ARCHIVES (WRCA) The General Manager gave a brief update regarding the proposed partnership between CSUSB and the University of California, Riverside (UCR) to house and manage the UC Water Resource Center Archives (WRCA) M/S /C (Malmberg- Morales) that the Board support the partnership between CSUSB and the University of California Riverside (UCR) to house and manage the UC Water Resource Center Archives (WRCA). DISCUSSION AND POSSIBLE ACTION REGARDING THE SANITARY SEWER EMERGENCY OPERATION PLAN FOR THE SEWER SYSTEM MANAGEMENT PLAN (SSMP) The General Manager stated that the District has been working with CDM to adopt various elements for the SSMP; that this is one element of the Overflow Emergency Response Plan. M /S /C (Malmberg- Morales) that the Board adopt this element of the Sewer System Management Plan as presented. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED MARCH 31, 2010 M /S /C (Sturgeon - Malmberg) to accept the financial statements for the period ended March 31, 2010. GENERAL MANAGER / STAFF REPORT The General Manager reported on the District's operations to date; that both Wells (24A & 24B) are out of commission; that the District will be flushing each well as needed and he will be adding Plant 24 to the Capitol Improvement Project list. The General Manager also stated that there are ongoing efforts relating to the Santa Ana Sucker fish; that the task force has aw (Minutes 5/25/2010) iph 3 been mobilized and an analysis has been submitted regarding the impact this will have on the Seven Oaks Dam; Mr. Hicks is currently working on this issue and has requested that the General Manager accompany him to Washington and provide a briefing to our representatives regarding this issue. Information only. CONSULTANT REPORTS Ms Van Dijk presented the final version of the Proposition 218 notice to the Board; that the notice is on the District's website along with talking points and FAQ's. In addition to the notice the District will be sending letters to large stakeholders regarding the proposed rate increase. COMMITTEE REPORTS a. Legislative (Standing) -- Director Morales attended the ACWA Legislative Committee meeting and stated that Mr. Reeb is very active and � +ell respected in the community; that the District is well represented. b. Community Affairs (Standing) — No report. c. Policy Committee (Act -Hoc) — The Policy Committee will be meeting to review a Records Retention Policy. d. Labor Negotiations (Ad -Hoc) — The committee met with Ms Clarke and two of the union representatives - egarding goals, objectives and to discuss thoughts for the upcoming contract. e. Headquarters (Ad -Hoc) — No report. ORAL COMMENTS FROM BOARD OF DIRECTORS Vice President LeVesque would like the District to provide Dr. Mathis' name to the Western Water Master, as they are looking for an event facilitator. Director Sturgeon stated that he is concerned with flushing of' Well 24 at night due to the traffic speeds and visibility in that area. Director Morales stated that LAFCO has a new chair and vice chair. Information only. LETTER TO THE DISTRICT FROM SENATOR BARBARA BOXER REGARDING THE WATER RESOURCES DEVELOPMENT ACT OF 2010 (WRDA) LETTER TO THE DISTRICT FROM THE LOCAL AGENCY FORMATION COMMISSION REGARDING THE SPECIAL DISTRICT BALLOT FOR THE REGULAR AND ALTERNATE MEMBER SELECTION THE WATER EDUCATION FOUNDATION'S BAY -DELTA TOUR, SACRAMENTO INTERNATIONAL AIRPORT, JULY 14-16,2010 (Minutes 5/25/2010) 4 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION "ANNUAL CONFERENCE & EXHIBITOR SHOWCASE, SEPTEMBER 20-23,2010 The Board took a five - minute break at 4:23 p.m. CLOSED SESSION The Board entered in Closed Session at 4:26 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 5:11 p.m. The items listed on the agenda were discussed in closed session with the following action being taken: With respect to item #22 — The Board unanimously by a 5 -0 vote, authorized General Counsel to send a letter to the Russell Company advising them that the District is not interested in engaging in any further discussions or negotiations with them, and that the District has retained Mr. Jim Cimino as broker for the District. With respect to items 23, 24, 25 and 26 no action taken. ADJOURN The meeting was adjourned at 5:12 p.m. George E. Wilson, President Robert E. Martin, Secretary (Minutes 5 /252010)jph 5