HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/08/2010Approved June 22, 2010
EAST VALLEY WATER DISTRICT JUNE 8, 2010
REGULAR BOARD MEETING
MINUTES
President Wilson called the meeting to order at 3:00 p.m. Director Malmberg led the flag
salute.
PRESENT: Directors: Malmberg, Morales, LeVesque, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer;
Brian Tompkins, Chief Financial Officer; Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Cara Van Dijk (CV Strategies), Dr. Katy Henry
APPROVAL OF AGENDA
M/S /C (Morales - Malmberg) that the June 8, 2010 agenda be approved as submitted.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 3:01 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF BOARD MEETING MINUTES FOR MAY 11, 2010
M /S /C (Morales - Malmberg) that the May 11, 2010 Board meeting minutes be
approved as submitted.
DISBURSEMENTS
M /S /C (Morales - Malmberg) that General Fund Disbursements #224378 through #224566
distributed during the period of May 18, 2010 through June 1, 2010 in the amount of
$571,780.35 and Payroll and benefit contributions for the period ended June 1, 2010 and
included checks and direct deposits, in the amount of $63,513.53, totaling $581,293.88 be
approved.
Minutes: 06/08/10 iph
GENERAL MANAGERS FEES AND EXPENSES
M /S /C (Morales - Mal mberg) that the General Managers fees and expenses be v
approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE SANTA ANA SUCKER
TASK FORCE
The General Manager stated that he has been attending the Task Force meetings regarding the
Santa Ana Sucker fish; that the focus of the work is three fold:
I. Responding to the technical report
2. Being proactive and coming up with a better idea (expanding production of fish in
areas where they exist)
3. Political support (contacting and working with Congressional Delegations)
The General Manager stated that the cost sharing agreement is still in draft form and subject
to minor revisions; that the fiscal impact for each agency is approximately $41K.
M/S (Malmberg- Morales) that the Board approve the Task Force Cost - Sharing
Agreement up to $40K, the Conflicts of Interest Consent Form and the proposed Scope of
Work.
Directors Malmberg and Morales amended their motion and second to include up to $41 K,
and subject to approval of the final version from General Counsel and the General Manager.
M /S /C (Malmberg - Morales) that the Board approve the Task Force Cost Sharing
Agreement up to $41K subject to approval of the final version from General Counsel and the
General Manager, the Conflicts of Interest Consent Form and the proposed Scope of Work.
DISCUSSION AND POSSIBLE ACTION REGARDING IMPROVEMENTS TO THE
1155 DEL ROSA FACILITY
The General Manager stated that the District Field Operations located at the Del Rosa
Facilities are in disrepair; that we need to begin investing resources into the site and he has
asked staff to begin developing a priority list of items that lie will include into the budget
including anew bathroom/shower facility. Information only.
RESOLUTION 2010.07 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT DISPOSING OF SURPLUS PROPERTY
M /S /C (Malmberg - Levesque) that Resolution 2010.07 he approved.
DIRECTORS' FEES AND EXPENSES FOR APRIL AN 1) MAY 2010 were presented to
the Board for approval.
2 Minutes: 06/08/ l0 jph
M /S /C (Sturgeon - LeVesque) that the Directors' fees and expenses for April and May
2010 be approved as submitted.
f6w Director Malmberg stated that he has been attending a number of conferences and seminars
and that he will be attending two events in June that will exceed his yearly expense limit, and
he would like to ask the board for their consideration to attend these two events and exceed
his expense limit.
Pursuant to Government Code Section 54954.2(b)(2), the Board determined by unanimous
vote, and at the request of Director Malmberg, to add the following New Business item to the
agenda as the need to take immediate action thereon arose after the agenda was posted:
M /S /C (LeVesque - Morales) that the June 8, 2010 agenda be amended and Director
Malmberg's request be added to the agenda.
9a. DISCUSSION AND POSSIBLE ACTION REGARDING A REQUEST FROM
DIRECTOR MALMBERG TO EXCEED HIS EXPENSE LIMIT
Director Sturgeon stated that on a number of occasions when he has reached his limit he pays
for any additional charges out of his pocket; that if we approve Director Malmberg's request
we are sending a wrong message to District employees, as we are asking them to curb their
expenses during this economic downturn.
M /S /C (LeVesque - Morales) to approve Director Malmberg's request to exceed his
amp expense report and attend the two events scheduled for June.
Director LeVesque, Morales, Wilson voted yes.
Director Sturgeon voted no.
Director Malmberg abstained from the vote.
The Board took a break at 3:45 p.m.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date. The General Manager
stated that he has received a 15 page report regarding the Seven Oaks Dam; that included in
the report was information relating to re- operation of the dam. The General Manager also
stated that the water conservation study is underway and until the report is completed we
aren't able to move forward and we may have to take a different approach regarding this
issue. Information only
aw
3 Minutes: 06/08/10 jph
CONSULTANT REPORTS
Ms McAndrews stated that the Inland Empire Solar Challenge was well received and that
Pacific High School came in First place. Information only.
COMMITTEE REPORTS
a. Legislative (Standing) -- The Committee will be meeting on June 17 .
b. Community Affairs (Standing) —No report.
c. Policy Committee (Ad -Hoc) — The committee will be meeting on June 16 to discuss
the document retention policy.
d. Labor Negotiations (Ad -Hoc) — Dr. Mathis will be meeting with employees to review
the results from the OCI survey.
e. Headquarters (Ad -Hoc; — This committee has been dissolved.
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Vice President LeVesque stated that we need to contact the owner of the complex regarding
the condition of the grounds.
President Wilson would like to schedule a Brown Act review \k orkshop
Information only.
LETTER TO THE DISTRICT FROM CALPERS REGARDING ACTUARIAL
EXPERIENCE STUDY
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
MEMBERSHIP MEETING HOSTED BY THE HELENDALE COMMUNITY
SERVICE DISTRICT, SILVER LAKES RESTAURANT & LOUNGE, JUNE 21, 2010
The Board took a five - minute break at 4:12 p.m.
CLOSED SESSION
The Board entered into Closed Session at 4:17 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a). to discuss the items listed on the
agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourn to regular :cssion.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
4 Minutes: 06/08/10 jph
The Board returned to regular session at 4:59 p.m. The items listed on the agenda were
discussed in closed session with no reportable action being taken.
ADJOURN
The meeting was adjourned at 4:59 p.m.
George E. Wilson, President
Robert E. Martin, Secretary
Minutes: 06/08/10 jph