HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/22/2010Approved August 10. 2010
EAST VALLEY WATER DISTRICT June 22, 2010
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 3:00 p.m. by President Wilson. Director Sturgeon led the
flag salute.
PRESENT: Directors: Levesque, Morales, Sturgeon, Wilson
ABSENT: Director: Malmberg
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Elisco Ochoa, Assistant District Engineer; Justine
Hendricksen, Administrative Manager; Becky Kasten, Accounting
Supervisor; Cecilia Contreras, Administrative Office Specialist;
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Charles Roberts (Highland Community News), Dr. Katy Henry, Cara
Van Dijk (CV Strategies)
APPROVAL OF AGENDA
Director Morales asked that Item 95 be removed from the Consent Calendar and open for
discussion.
M /S /C (Morales - Sturgeon) that the June 22, 2010 agenda be approved as submitted.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 3:00 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF SPECIAL MEETING MINUTES FOR MAY 19, 2010
M /S /C (Sturgeon- Morales) that the Special Meeting Minutes for May 19, 2010 be
approved as submitted.
APPROVAL OF BOARD MEETING MINUTES FOR MAY 25, 2010
M /S /C (Sturgeon - Morales) that the Board Meeting Minutes for May 25, 2010 be
approved as submitted.
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DISBURSEMENTS
M /S /C (Sturgeon - Morales) that General Fund Disbursements #224567 through
#224746 which were distributed during the period of June 2. 2010 through June 15, 2010, in
the amount of $1,012,879.17 and Payroll and benefit contributions for the period ended June
15, 2010 and included checks and direct deposits, in the amount of $277,689.07 and
$13,279.43 be approved. Total Disbursement for the period e L303,847.67 are approved.
GENERAL MANAGERS FEE'S AND EXPENSES
M /S /C (Sturgeon- Morales) that the General Managers fee's and expenses be approved
as submitted.
APPROVAL OF BOARD MEETING MINUTES FOR JItNE 8, 2010
M /S /C (Sturgeon - Morales) that the Board Meeting Minutes for June 8, 2010 be
approved as amended to reflect the changes requested by Director Morales in regards to item
#9a. Director Morales wanted to clarify that "the overall Director's expenses were well under
the appropriated amount of 548.000. Directors LeVesque and Nlnrales offered to allocate their
unused portions to Director Malmberg."
DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT
28350 BURNS AVE., HIGHLAND FROM RICK AND ELIZABETH DUVALL
The General Manager reviewed the claim with the Board.
M/S /C (Sturgeon- Levesque) that the claim for damages at 28350 Burns Ave.,
Highland from Rick and Elizabeth Duvall be denied and referred to the District's legal
counsel and Insurance Carrier.
DISCUSSION AND POSSIBLE ACTION REGARDING ACWA HEALTH BENEFITS
AUTHORITY:
A. RATIFICATION OF THE AMENDED AND RESTATED HBA BYLAWS
AND JPA AGREEMENT
B. DESIGNATION OF AGENCY MEMBERSHIP REPRESENTATIVES IN
ACWA HBA
C. DESIGNATION OF AGENCY PERSONNEL TO SERVE ON HBA
ADVISORY COMMITTEE(S)
D. NOMINATIONS FOR POSITIONS ON ACWA HBA BOARD OF
DIRECTORS
The General Manager requested that the Board accept the amended bylaws since the District
participates in the Dental Plan provided through ACWA.
A. M /S /C (LeVesque- Sturgeon) to approve the Ratification of the Amended and
Restated HBA Bylaws and JPA Agreement.
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B. M /S /C (Levesque- Sturgeon) to designate Robert Martin, General Manager, as
primary representative and Justine Hendricksen, Administrative Manager, as an alternate
ter representative for the ACWA HBA.
C. No action taken for the designation of agency personnel to serve on HBA Advisory
Committee.
D. No action taken for nominations for positions on AC WA HBA Board of Directors.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDING
APRIL 30, 2010
Mr. Tompkins reviewed the financial statements with the Board.
Director Morales stated that he would like to see a more detailed spreadsheet for the CIP labor
benefits.
Mr. Tompkins will provide a quarterly summary with the breakdown of costs for the CIP
labor benefits.
M /S /C (Sturgeon- Morales) to accept the financial statements for the period ending
April 30. 2010.
Am DISCUSSION AND POSSIBLE ACTION REGARDING STATE AND FEDERAL
LOBBYING ACTIVITIES
This item was deferred to the Legislative Committee Report.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2010 -2011
BUDGET
The General Manager reviewed the District's 2010 -2011 budget; that the budget includes a
new Public Information Officer position and contributions towards GASB 45; that this budget
includes the proposed rate increases.
Director Morales stated that he appreciated the information provided and would like more
time to review the budget in detail.
M/S (Morales /Wilson) to hold a Special Board Meeting on July 14, 2010 to discuss
the District's 2010 -2011 Budget.
This motion failed due to lack of vote.
A Special Meeting has been scheduled for July 14, 2010 at 3:00 p.m.
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No action taken.
GENERAL MANAGER / STAFF REPORT
The General Manager reported that he and Mr. Tompkins h,�d a meeting with Stacey Alstadt
and the finance officer from the City of San Bernardino Municipal Water Department to
discuss the Water Treatment Plant rates; that the City of San Bernardino is doing a rate study
and will probably raise treatment rates by January; that the C it% Council would like to adopt a
15% transfer of funds from wastewater agencies to pay to the City and that the District should
bring this to the Mayor and express opposition; that during a sewer line inspection a large
hole has been discovered on Highland Ave. in front of the Districts offices; and there will be
repair work done on June 23 "; that the Vine and Union street projects have been completed
and the District will begin starting work on the Live Oak prgi pct in the next couple of weeks.
CONSULTANT REPORTS
Ms Van Dijk reported that the Highland Community News had printed an article about the
District regarding the bonds and grants that have been received.
COMMITTEE REPORTS
a. Legislative Committee - Director Morales reported that the District and other local
representatives are planning to go to Washington D.C. to coordinate activities for the
prescribed agenda regarding the Santa Ana Sucker Fish; that the committee is also
reviewing Senate bills SB1975, SB972, and S132092.
b. Community Affairs — Director Sturgeon reported that CV Strategies is working on the
presentation for the July 15' Public Hearing.
c. Policy Committee — Director Morales stated that the committee is having legal counsel
and a safety company working on two policies: that the committee will be reviewing
debt management and designated fund policies with the assistance from the financial
advisors.
d. Labor Negotiations — No reports at this time.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon stated that the District was mentioned in an article from the Water
Emergency Response Organization of Orange County WEROC) regarding the Baja
Earthquake. Director Sturgeon offered his appreciation to staff for the hard work that was
contributed.
SAN BERNARDINO AREA CHAMBER OF COMMERCE BUSINESS AFTER
HOURS MIXER BY THE HUMANE SOCIETY OF SAN BERNARDINO VALLEY,
SAN BERNARDINO, JUNE. 24, 2010
Information only.
UTILITY ELECTED OFFICIALS 2010 CONFERENCE, MARRIOTT NAPA
VALLEY HOTEL AND SPA, SEPTEMBER 8-10,2010
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Information only.
UTILITY EXECUTIVES 2010 CONFERENCE, MARRIOTT NAPA VALLEY
HOTEL AND SPA, OCTOBER 13-15,2010
.r. Information only.
The Board took a five - minute break at 4:54 p.m.
CLOSED SESSION
The Board entered in Closed Session at 5:00 p.m. as provided in the California Open Meeting
Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourns to regular session.
ANNOUNCMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 5:07 p.m.
The Board unanimously, by a 4 -0 vote, authorized the Board President to sign the First
Amendment to the MOU between East Valley Water District and San Bernardino Public
Employees Association, which shall become effective July 2, 2010 through June 30, 2011.
rrr The meeting was adjourned at 5:07 p.m.
George E. Wilson, President
Robert E. Martin, Secretary
qW
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