HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/27/2010 Approved August 10 2010
EAST VALLEY WATER DISTRICT July 27. 2010
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 3:00 p.m. by President Wilson. Ms Kasten led the flag
salute.
PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: Director: None
STAFF: Robert Martin, General Manager; Becky Kasten, Accounting
Supervisor; Ron Buchwald, District Engineer; Cecilia Contreras;
Administrative Office Specialist II, Justine Hendricksen;
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Jim Cimino (Cimino Realty), Cara Van Dijk (CV Strategies)
+Yr PUBLIC COMMENTS
President Wilson declared the public participation section of the meeting open at 3:01
pm.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF AGENDA
President Wilson requested that items 912 and #13 be presented and discussed prior to
item #9 as he must leave the Board meeting early.
M/S/C (LeVesque-Malmberg) that the July 27, 2010 agenda be approved as
amended.
RESOLUTION 2010.12 — A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY,
STATE OF CALIFORNIA, ADDING DELINQUENT NON-PAID CHARGES TO
ANNUAL TAXES LEVIED UPON THE PROPERTY FOR WHICH THE
CHARGES ARE DELINQUENT AND UNPAID
M/S/C (Sturgeon-Morales) that Resolution 2010.12 be approved.
Minutes(0727/10jph) 1
RESOLUTION 2010.13 —A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION
EXECUTED BY THE DISTRICT FOR REPAIRS AND REPLACEMENT OF
BOWL ASSEMBLY, 6 Pll?CES OF COLUMN, 13 PIECES OF TUBING,
LOWERING PUMP 40 FEET, CLEAN AND POLISH MACHINE AT PLANT 24A
M/S/C (Sturgeon-Morales) that Resolution 20 10.1 3 be approved.
RESOLUTION 2010.14 — A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION
EXECUTED BY THE DISTRICT FOR REPAIRS INCLUDING LABOR TO
INSPECT, CLEAN ASSEMBLE, MOBILIZE AND DEMOBILIZE, INSTALL
AND TEST, INCLUDE A NEW EIGHT STAGE BOWL. ASSEMBLY, INSTALL
NEW PACKING BOX BEARING, NEW PACKING SET AND NEW STAINLESS
STEEL HEAD SHAFT AT PLANT 39 BOOSTER 1 A'[ 2683 EAST CITRUS
STREET AND 2695 EAST CITRUS STREET IN THE CITY OF SAN
BERNARDINO
M/S/C (Sturgeon-Morales) that Resolution 2010.14 he approved.
RESOLUTION 2010.15— A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION
EXECUTED BY THE DISTRICT FOR REPAIRS TO VARIOUS SEWER MAINS
WITHIN THE EAST VALLEY WATER DISTRICT SERVICE AREA, ALL
REPAIRS DONE IN THE PUBLIC RIGHT-OF-WAY
M/S/C (Sturgeon-Morales) that Resolution 2010.15 he approved
DISBURSEMENTS
M/S/C (Sturgeon-Morales) that General Fund Disbursements #224994 through
#225190 which were distributed during the period of July 6. 2010 through July 19, 2010,
in the amount of$1,188,928.32 and Payroll and benefit contributions for the period ended
July 19, 2010 and included checks and direct deposits. in the amount of $274,258.27
totaling $1,463,186.59 be approved.
GENERAL MANAGER'S FEES AND EXPENSES
M/S/C (Sturgeon-Morales) that the General Manager's fees and expenses be
approved.
DISCUSSION AND POSSIBLE ACTION REGARDING BOARD NORMS AND
PROCEDURES
The Board President stated that the reference to Chair and Co-Chair in the document be
changed to reflect President and Vice President.
Minutes(07/27/10jph) 2
M/S/C (Sturgeon-Morales) that the Board Norms and Procedures be approved
with the noted change by President Wilson.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2010-
2011 BUDGET
The General Manager reviewed the proposed budget with the Board; that a memo has
been included detailing the proposed changes to the Operating Budget and the Capital
Replacement schedule as discussed at the July 14th Board meeting. The General Manager
stated that the PIO position has been removed; he has added additional funding for site
improvements, a line item for an energy audit has been added, and he has increased the
administrative consultant line item by $30K for the additional work with Dr. Mathis.
Director Morales stated that he and Director LeVesque met with the General Manager to
review various line items in the budget; that they discussed methodologies used in the
budget in addition to discussing ideas and proposals to continue cost saving measures for
the future.
Vice President LeVesque stated that the General Manager will be gathering information
and providing feedback to the Board over the next six months relating to; retrofitting
generators, early retirement options, variable speed pumps, SCE energy savings, fleet
leasing vs. purchasing, renting vs. leasing portable facilities, energy audit,
paperless/email billing, and level pay plans.
M/S (LeVesque-Morales) that the 2010-11 budget be approved as submitted with
directives to the General Manager to look for cost saving measures to reduce the budget.
Vice President LeVesque amended his motion to include that the General Manager
reduce the budget by $300K to $400K by using cost saving measures.
M/S (LeVesque-Morales) that the 2010-2011 budget be approved as submitted
with a directive to the General Manager that he reduce the budget by $300K to $400 by
using cost saving measures.
Directors LeVesque and Morales withdrew their motion.
Director Malmberg made a motion to approve the 2010-11 budget with a directive from
the Board that staff review on-going cost savings measures throughout the year. The
motion failed due to lack of a second.
M/S (Malmberg-Sturgeon) that the proposed 2010-11 budget with the additional
administration consultant increase and cost savings measures be approved.
Minutes(07/27/10jph) 3
M/S (LeVesque-Sturgeon) that the proposed 2010-11 budget be approved with the
understanding that there will be a $300K to $400K reduction due to cost savings
measures.
The Directors withdrew all motions on the table. The Board had a detailed discussion z
regarding the budget and cost savings measures.
M/S/C (Sturgeon-LeVesque) that the proposed 2010-11 budget including the
items outlined by the General Manager be approved as submitted.
President Wilson left the meeting at 4:00 pm.
DISCUSSION AND POSSIBLE ACTION REGARDING THE AGREEMENT TO
TRANSFER WATER SERVICE BETWEEN EAST VALLEY WATER DISTRICT
AND EASTWOOD FARMS COMMUNITY WATER USERS
M/S/C (Malmberg-LeVesque) that the agreement to transfer water service
between East Valley Water District and Eastwood Farms Cnmmunity Water Users be
approved as submitted.
RESOLUTION 2010.11 — A RESOLUTION OF THE INTENTION OF THE
BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT TO
INITIATE PROCEEDINGS TO FORM EASTWOOD FARMS ASSESSMENT
DISTRICT
Director Morales stated that there are errors on the Resolution and sample notice that
need to be corrected. He also posed a number of questions to the General Manager
regarding proportional assessment costs, managing the project. the number of vacant and
improved lots and where the S900K is coming from.
M/S/C (Malmberg-Sturgeon) that Resolution 2010.11 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE INSTITUTION
CONTROLS GROUNDWATER MANAGEMENT PROGRAM AGREEMENT
The General Manager revic�+ed the final agreement with the Board.
M/S/C (Sturgeon-Malmberg) that the Institutional Controls Groundwater
Management Program Agreement be approved as submitted.
PUBLIC HEARING
Vice President LeVesque opened the Public Hearing at 4:08 prn
The Public Hearing is to consider adoption of a Public Health Goal report comparing the
District's drinking water quality with public health goals (PHG's) adopted by
Minutes(0727110jph) 4
California's Office of Environmental Health Hazard Assessment (OEHHA) and with
maximum contaminant level goals (MCLG's) adopted by the United States
Environmental Protection Agency (USEPA) for the years 2007 through 2009.
There being no public comment, the Public Haring was closed at 4:09 pm.
ADOPT THE PUBLIC HEALTH GOAL REPORT
M/S/C (Malmberg-Sturgeon) that the Board Adopt the Public Health Goal Report
as submitted.
INVESTMENT REPORT FOR QUARTER ENDING JUNE 30, 2010
M/S/C (Sturgeon-Malmberg) that the Investment Report for the quarter ending
June 30, 2010 be accepted.
GENERAL MANAGER/STAFF REPORT
The General Manager reviewed the Districts operations to date; that he has met with the
District's bond counsel and financial advisors and will be bringing the required
documents to the Board in August; that the bid opening for Plant 134 is at 2:00 pm on
Wednesday, July 28`h.
Mr. Buchwald stated that in the near future there is going to be additional mandated
requirements set forth in the Urban Water Management Plan that will affect the District.
Information only.
CONSULTANT REPORTS
Ms Van Dijk provided the Board with a detailed overview of the pre and post rate hearing
efforts performed by CV Strategies. Information only.
COMMITTEE REPORTS
a. Legislative (Standing) — Director Morales stated that the State is still trying to
craft a budget. The General Manager gave a brief update regarding his recent
lobbying trip to Washington D.C.
b. Community Affairs (Standing) — The committee has a meeting scheduled for
August 4`h, no further report.
c. Policy (Ad-Hoc)—The policy committee is working on a debt management policy
and a designated funds policy.
ORAL COMMENTS FROM BOARD OF DIRECTORS
The Directors stated that they are proud and happy to be here.
Minutes(0727/10jph) 5
LETTER OF APPRECIATION TO THE DISTRICT FROM RON AND PAN
CRONK Information only.
LETTER OF APPRECIATION TO THE DISTRICT FROM GAIL SHAW
(LANKERSHIM ELEMENTARY) Information only.
The Board took a break at 4:34 pm.
The Board returned to session at 4:42 pm.
CLOSED SESSION
The Board entered into Closed Session at 4:42 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 5:20 p.m. The items listed on the agenda were
discussed in closed session with no reportable action being taken.
ADJOURN
The meeting was adjourned at 5:20 p.m. until the next regularly scheduled Board
meeting.
George F. Wilson, President
Robert E. Martin, Secretary
Minutes(07/27/IOjph) 6