HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/09/2010 Approved December 14 2010
EAST VALLEY WATER DISTRICT November 9, 2010
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 3:01 p.m. by President Wilson. Mr. Martin led the flag
salute.
PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Justine Hendricksen,
Administrative Manager; Eileen Bateman, Executive Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Cara Van Dijk (CV Strategies), Elaine Martin, John Drury
(EVWD), Charles Roberts (Highland Community News),
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PUBLIC COMMENTS
President Wilson declared the public participation section of the meeting open at 3:02pm.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF AGENDA
M/S/C (Malmberg-Sturgeon) that the November 9, 2010 agenda be approved as
submitted.
DISBURSEMENTS
M/S/C (Malmberg-Morales) that the General Fund Disbursements 9226309
through #226459 which were distributed during the period of October 20, 2010 through
November 2, 2010, in the amount of$527,095.34 and Payroll and Benefit contributions
for the period ended November 2, 2010 and included checks and direct deposits, in the
amount of $242,439.60 totaling $769,534.94 be approved.
GENERAL MANAGERS FEE'S AND EXPENSES
M/S/C (Malmberg-Morales) that the General Managers fees and expenses be
approved
DIRECTORS' FEES AND EXPENSES FOR OCTOBER 2010
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M/S/C (Sturgeon-Malmberg) to approve the Directors' Fees and Expenses for
October 2010.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD
ENDED SEPTEMBER 30, 2010
Mr. Tompkins gave a brief overview of the financial statements.
M/S/C (Sturgeon-Malmberg) to accept the financial statements for period ended
September 30, 2010 as submitted.
DISCUSSION AND POSSIBLE ACTION REGARDING THE NOVEMBER 23RD
AND DECEMBER 28T" BOARD MEETINGS
The Board discussed that the Board meetings for November 23`d ad December 28th
should remain on the calendar that it is not necessary at this time to reschedule or cancel
the meetings at this time.
Information only
GENERAL MANAGER/STAFF REPORTS
The General Manager stated that Plant 134 is in its final stages: that the final review of
the bond funding is with legal counsel and will be sent to Department of Health Service
for final signatures; that Mr. Buchwald has everything in order for the award of contract;
that Mr. Sturdivan is working with ACWA on a project: that the project deals with the
security of water utilities using SCADA systems; that the project will methodically
review vulnerability of each utility; that EVWD is a test agency for this project; that Mr.
Drury has been involved in the Water Education Foundation's Water Leaders Class; that
the final report will be presented November 29, 2010 at the NN ater Education Foundations
conference in Indian Wells. California; that he requested volunteers to work December
27, 2010 and January 3. 2011 to keep the District office open for customers after the
holidays; that he received no volunteers from Customer Sern ice Representatives; that He
and Mr. Tompkins would volunteer to work with limited service available; that this
matter of changing closure dates would be better addressed v ith the contract negotiations
Mr. Drury expressed his appreciation to the Board for the opportunity to participate in the
Water Education's Program: he gave an overview of the program; that participating in the
program gave him the opportunity to learn more about Governance issues in the water
industry; that overall it is a program that would benefit all nnployees of the District who
participate
Mr. Tompkins stated that in the future there will be changes to the GASB and pension
plan calculations; that agencies like the District need to he aware that rates could be
affected significantly
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CONSULTANT REPORTS
Ms Van Dijk stated that the Water Quality Conference went really well; that she provided
assistance in obtaining a booth at the conference; that there was a good presence at the
conference
COMMITTEE REPORTS
a. Legislative (Standing)
Director Morales reviewed the outcome of the recent elections
b. Community Affairs (Standing)
Director Sturgeon stated that the committee will meet next week; that the
Water Quality Conference was very well done; that the District's staff did
a great job at the Conference; that Gary Sturdivan's presentation regarding
Emergency Preparedness was very well done; that he heard positive
feedback of the presentation
M/S/C (Sturgeon-LeVesque) to accept the minutes for February 19, 2010,
March 29, 2010, June 14, 2010, and August 25, 2010
c. Policy (Ad-Hoc)
or Director Morales stated that the committee completed the Drug/Alcohol
Policy; that the policy has been presented to legal counsel for final review;
that the committee will look to update another policy
d. General Manager's Review (Ad-Hoc)
No comments at this time.
The meeting will be rescheduled.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Malmberg stated that the District's Facilities Tour was outstanding; that he
received positive feed back
Vice President LeVesque stated that he read in the Highland Community News the
comment from one of the attendees of the District's Tour that they will never ask where
the rates come from; that the Tour went very well
Director Morales would like to thank staff for all their hard work; that he is aware of the
difficulty of putting forward a Tour
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Director Sturgeon also would like to thank staff for their efforts in making the Tour a
success; that allowing the tour guest to see the prices of the materials provided a better
understanding of what it costs for water
President Wilson expressed appreciation to all staff invoh ed with the District Tour and =
for ajob well done
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT'S
MEMBERSHIP MEETING HOSTED BY THE MOJAVE WATER AGENCY,
GREEN TREE GOLF COURSE CLUBHOUSE , VICTORVILLE, NOVEMBER
15, 2010
Information only.
ADJOURN
The meeting was adjourned at 4:05 p.m. until the neNt regularly scheduled Board
Meeting.
George Wilson, President
Robert E. Martin, Secretary
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