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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 05/10/2011oEastValley Water District 3654 HIGHLAND AVE., SUITE 430, HIGHLAND, CA BOARD MEETING May 10, 2011 3:00 P.M. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 12:00 p.m. on Tuesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". ------------------------------------------ CALL TO ORDER PLEDGE OF ALLEGIANCE -1 ---------------------------------------- ---------------------------------- - - - - -- 1. Public Comments ;?. Approval of Agenda CONSENT CALENDAR 3. Approval of Board meeting minutes for March 22, 2011 4. Approval of Board meeting minutes for April 12, 2011 .5. Approval of Board meeting minutes for April 26, 2011 16. Resolution 2011.06 — A resolution of the Board of Directors of the East Valley Water District, Notice of Completion, executed by the District to rehabilitate and improve efficiencies at Well 141 7. Accounts Payable Disbursements: Accounts Payable Checks 4 228340 through 9 228496 which were distributed during the period of April 19, 2011 through May 2, 2011, in the amount of $804,234.62. Payroll and benefit contributions for the period ended May 2, 2011 and included checks and direct deposits, in the amount of $221,726.47. Total Disbursement for the period $1,025,961.09. NEW BUSINESS 8. Review and accept financial statements for the month ended March 31, 2011 9. Directors' fees and expenses for April 2011 10. Discussion and possible action regarding the State Board's proposed Sanitary Sewer Systern Waste Discharge Requirements 11. Review and discussion regarding the proposed 2011 -12 budget 1 REPORTS 12. General Manager / Staff Reports 13. Consultant Reports 14. Committee Reports • Legislative (Standing) • Community Affairs (Standing) • Policy Committee (Standing) • Labor Negotiating, Committee (Ad -Hoc) • Succession Platuling Committee (Ad -Hoc) 15. Oral comments from Board of Directors MEETINGS 16. Association of the San Bernardino County Special District membership meeting hosted by The Inland Empire Resource Conservation District, Redlands, Nla,- 16, 2011 17. Water Education Foundation's "Bay -Delta Tour ", Sacramento, June 15 -17, 2011 18. The San Bernardino Area Chamber of Commerce "Legislative Breakfast ", Shandin Hills Golf Club, June 24, 2011 CLOSED SESSION 19. PUBLIC EMPLOYEE PERFORMANCE EVALUATION [Government Code Section 54957] Title: General Manager 20. CONFERENCE WITH LABOR NEGOTIATOR [Government Code Section 54957.6(a)] District Negotiator: Labor Negotiating Committee Employee Organization: S.B.P.E.A. ANNOUNCEMENT OF CLOSED SESSION ACTIONS ------------------------------------------------..--------------------------- Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or accommodation, including auxilian aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Adn- irti strative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. ----------------------------------------------------------------------- - - - - -- 2 Subiect to approval EAST VALLEY WATER DISTRICT March 22, 2011 MINUTES President Wilson called the meeting to order at 3:02 p.m. Vice President LeVesque led the flag salute. PRESENT: Directors: Malmberg, Le Vesque, Sturgeon, Wilson ABSENT: Director: Morales STAFF: Robert Martin, General Manager; Eliseo Ochoa, Assistant District Engineer, Becky Kasten, Accounting Supervisor; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): Bob Reeb (Reeb Governmental Relations, LLC), Cara Van Dijk (CV Strategies), Charles Roberts (Highland Community News) PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:03 p.m. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA M /S /C (LeVesque - Malmberg) that the March 22, 2011 agenda be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR FEBRUARY 8, 2011 M /S /C (LeVesque - Malmberg) that the February 8, 2011 Board meeting minutes be approved as submitted. DISBURSEMENTS M /S /C (LeVesque - Malmberg) that General Fund Disbursements #227762 through 4227962 which were distributed during the period of March , 2011 through March 14, 2011, in the amount of $1,171,044.70 and Payroll Fund Disbursements for the period ended March 14, 2011 and included checks and direct deposits, in the amount of $273,707.22, totaling $1,444,751.92 be approved. (Minutes 03/22/2011 ) jph 1 GENERAL MANAGER'S EXPENSES M /S /C (LeVesque - Malmberg) that the General' lan_i er's expenses be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE 2011 -12 LEGISLATIVE REPORT PRESENTED BY BOB REEB Mr. Reeb stated that the legislators are currently focused urn State budget and that the policy committees are undery a� . Mr. Reeb provided a 1e1Jis -ti\ report and update to the Board and his recommendations regarding the listed Assemhl,, al;d Senate bills. Director Sturgeon stated that he is concerned that the District s- )ending resources that don't benefit the District. M /S /C (Malmberg- LeVesque) that the Board approve \lr. Reeb's legislative report and his recommendations regarding the proposed Assembly acid Senate bills. Directors: LeVesque, Malmberg, Wilson voted YES. Director: Sturgeon voted NO, Director: Morales ABSENT, DISCUSSION AND POSSIBLE ACTION REGARDING THE OPEB ACTUARIAL VALUATION Ms Kasten reviewed the actuarial valuation prepared by t:he Fl)lcr Company with the Board. Ms Kasten stated that there are actuarial assumptions included v.7hich are subject to changes proposed by the Board. M /S /C (LeVesque - Sturgeon) that the Board appra e the report with assumptions, agree to enter into a contract «ith CaIPERS Trust and set up a .rust fund. DISCUSSION AND POSSIBLE ACTION REGARDING THE SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT'S GROUNDWATER EXTRACTION FEES The General Manager stated that the proposed groundvv ater tr :tction fees will increase by 25 %: that the cost to operation; for the District will be arounC S 't?K per year. The General Manager has requested direct] ,n from the Board as to v<-hethe- t:le,, �Nant to support or oppose the proposed increase. M /S /C (Malmberg - LeVesque) that the Board support the proposed groundwater extraction fee increase by the San Bernardino Valley Water Conservation District. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE MONTH ENDED JANUARY 31, 2011 M /S /C (LeVesque- Mal,,;iberg) that the financial statements for the month ended January 31, 2011 be accepted. (1v1inutes 03/22/2011)jph 2 GENERAL MANAGERISTAFF REPORTS The General Manger reported on the District's operations to date; that the field crew has completed the In N Out services; that the improvements to suite 30 have been completed and that the District should receive final approval sometime next week; that the District has received a letter from CalEMA regarding the recent storm damage the District sustained; that an old section of the North Fork canal needs to be replaced on Highland Ave. Ms Hendricksen stated that the District will be participating in the City of Highland's Citrus Harvest Festival this weekend. Information only. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS a. Legislative (Standing) — No reports at this time. b. Community Affairs (Standing) — No reports at this time. C. Policy Committee (Standing) — The committee is reviewing the sole source providers, purchasing policies and thresholds. d. Labor Negotiation (Ad -Hoc) — No reports at this time. e. Succession Planning Committee (Ad -Hoc) — No reports at this time. ORAL COMMENTS FROM BOARD OF DIRECTORS President Wilson would like to know if anyone is attending the ACWA conference in May and that he will not be able to attend the May l Ot" Board meeting. Vice President LeVesque appreciated the In N Out and Administrative update. Director Malmberg stated that it is a pleasure working with Mr. Reeb. The Board took a break at 4:35 p.m. The Board returned to session at 4:40 p.m. CLOSED SESSION The Board entered into closed session at 4:40 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS (Minutes 03/22/2011)jp11 3 The Board returned to session at 5:38 p.m. The items lisicc on the agenda were discussed in closed session with the fAlowing action being taken: With respect to items 414 and -- 15 no action taken. With respect to item 416 - The Board by a unanimous d vision 4 -0 (Director Morales absent) to authorize the General Manager to execute the jri:it vosecution and cost sharing agreement. ADJOURN The meeting was adjourned at 5:40 p.m. Robert E. Martin, Secretary George F. i kon, President (.Minutes 03/22/201 1) 01 4 subject to approval EAST VALLEY WATER DISTRICT April 12, 2011 REGULAR BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 pm. Charles Roberts led the flag salute. PRESENT: Directors: LeVesque, Malmberg, Morales, Wilson ABSENT: Director: Sturgeon STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager; Gary Sturdivan, Safety and Regulatory Affairs Director LEGAL COUNSEL: Steve Kermedy GUEST (S): Charles Roberts (Highland Community News), Dr. Mathis (Mathis Consulting), Mr. Mary Shaw, Mr. Ron Coats, Jim Cimino (Cimino Realty), Cara Van Dijk (CV Strategies) APPROVAL OF AGENDA M /S /C (Malmberg- LeVesque) that the April 12, 2011 agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR FEBRUARY 22, 2011 M /S /C (LeVesque - Malmberg) that the February 22, 2011 board meeting minutes be approved as submitted. APPROVAL OF SPECIAL MEETING MINUTES FOR MARCH 8, 2011 M /S /C (LeVesque - Malmberg) that the special meeting minutes for March 8, 2011 be approved as submitted. (Minutes 04/12/11 ) iph 1 APPROVAL OF BOARD MEETING MINUTES FOR Nl.�RCH 10, 2011 M /S /C (LeVesque- .N1dmberg) that the March 10. 201 1 h:rird meeting minutes be approved as submitted. RESOLUTION 2011.05 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OI' COMPLETION TO REHABILITATE AND IMPROVE EFFICIENCIES AT N8 ELL 125 M /S /C — (LeVesque - Malmberg) that Resolution 201 1 .1 be approved. RESOLUTION 2011.07 — A RESOLUTION OF EAST VALLEY WATER DISTRICT AUTHORIZING THE GENERAL MANAGER TO SIGN FINDING AGREEMENT, AMENDMENTS, AND CERTIFICATIONS FOR FhNDI'`;(, UNDER THE SAFE DRINKING WATER STATE REVOLVING FUND; AU"T-HORIZING THE GENERAL MANAGER TO APPROVE CLAIMS FOR REIMBURSI- MINT; AUTHORIZING THE GENERAL MANAGER TO EXECUTE BUDGET -XN'D EXPENDITURE SUMMARY; AUTHORIZING THE GENERAL MANAGER TO SIGN THE CONTRACTOR'S RELEASE FORM AND THE GENERAL MANAGER TO SIGN THE CERTIFICATION OF PROJECT COMPLETION:.-' ND DEDICATING REVENUES FROM ASSESSMENT AGAINST PROPERTI AS THE SOURCE OF REVENUE TO REPAY SAID LOAN Mr. Sturdivan gave a brief update regarding the funding agreenrert. M /S /C (Malmberg- Morales) that Resolution 2011.07 1>e approved. GENERAL MANAGER EXPENSES M /S /C (Sturgeon - Morales) that the General Manager E y.perises be approved. ORDINANCE NO. 380 — AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHINi'; GUIDELINE FOR THE CONDUCT OF ITS PUBLIC MEETINGS AND ACTIVITIES M /S /C (Malmberg -Le V' sque) that Ordinance No. 380 1-� a )proved. A roll call vote was taken: Directors: LeVesque, MalmberL,_ Morales, Wilson voted YES. Director: Sturgeon absent RATIFY THE ACTIONS TAKEN BY THE GENERAL MANAGER REGARDING THE LETTER TO THE HONORABLE TOM MCCLI \T(-)('I,.: AND THE APRIL 5, 2011 TESTIMONY TO THE SUBCOMMITTEE ON WATER AND POWER (Minutes 04/12/11) 01 2 M /S /C (Malmberg- Morales) that the Board ratify the actions taken by the General Manager regarding the letter to the Honorable Tom McClintock and the April 5, 2011 Testimonv to the Subcommittee on Water and Power. DISCUSSION AND POSSIBLE ACTION REGARDING HR 1042 (ENDANGERED SPECIES ACT) The General Manager stated that Congressman Baca has introduced a bill to amend the poorly written Endangered Species Act; that the amendment will reform the current bill and will cover all species. The General Manager stated that when he was in Washington D.C. Congressman Baca's staff asked if the District would support the amendment. Director Morales stated that the HR 1042 has been vetted through the Legislative Committee. M /S /C (Malmberg - LeVesque) that the District support HR 1042 (Endangered Species Act). DIRECTORS' FEES AND EXPENSES M /S /C (LeVesque - Morales) that the Directors' fees and expenses for March 2011 be approved as submitted. GENERAL MANAGER / STAFF REPORT The General Manager reported on the District's operations to date; that the Administrative offices are now located in suite 30. The General Manager stated that he has had a request from West Valley Water District to sponsor the Inland Empire Solar Challenge. Mr. Tompkins provided an IT report regarding the recent virus that the District incurred. CONSULTANT REPORTS Ms Van Dijk stated that CV Strategies is working on a press release for the District's new paperless billing options. Information only. COMMITTEE REPORTS a. Legislative Committee (Standing) Accept Legislative Committee minutes for: June 17, 2010 January 21, 2011 February 10, 2011 M /S /C (LeVesque - Malmberg) that the Board accept and file the Legislative Committee minutes for June 17, 2010, January 21, 2011, and February 10, 2011. b. Public Outreach (Standing) — The next meeting will be held on April 19, 2011. (Minutes 04/12/11) Iph 3 C. Policy Committee (_ ^id -Hoc) - No report. d. Labor Negotiations (_�d -Hoc) -No report. e. Succession Plannincy �d -Hoc) - No report. ORAL COMMENTS FRO!\1 BOARD OF DIRECTORS Director LeVesque offered his appreciation to the field staff for their gracious bike donation to one of the District's constiti_lents. Information on]). LETTER OF APPRECIATION TO THE DISTRICT FROM THE CITY OF HIGHLAND POLICE DEPARTMENT ASSOCIATION OF THE SAN BERNARDINO COFNTN SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY CUCA1I0� GA VALLEY WATER DISTRICT; FRONTIER PROJECT, RANCHO CUC.vNI0,NGA, APRIL 18, 2011 ACWA'S 2011 SPRING CONFERENCE AND EXHIBITION, SHAPING A NEW POLITICAL LANDSCAPE: SACRAMENTO, MAY 10 -13. 2011 SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE, ADMINISTRATION, RU`N'NING A SUCCESSFUL PL BLIC AGENCY IN TOUGH ECONOMIC TIMES, SAN DIEGO, JUNE 9-10,2011 The Board took a break at 3:37 p.m., and returned to reQula;- >e >sion at 3:45 p.m.. CLOSED SESSION The Board entered into Closed Session at 3:46 p.m. as pi-J, ided in the California Open Meeting Law, Government Code Section 54945.9(a). to i•,ut ;ss the items listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to re,guft L�ssion. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 4:41 p.m. The item,, 11-ted on the agenda were discussed in closed session with no reportable action beinz 111, e1.. ADJOURN The meeting was adjourned at 4:41 p.m. (Minutes 04/12/11) j ph 4 Robert E. Martin, Secretary George E "Skip" Wilson_ President (Minutes 04/12/11) iph 5 subject to approval EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES April 26, 2011 President Wilson called the meeting to order at 3:00 p.m. Director Sturgeon led the flag salute. PRESENT: Directors: LeVesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): Joan Moseley (Highland Community News), Cara VanDijk (CV Strategies), Doug DuBois, Mary Shaw, Carl Kovach APPROVAL OF AGENDA M/S (Sturgeon- Morales) that the April 26, 2011 agenda be approved as submitted. Director Morales requested that item 418 follow item #20 in closed session. Directors Sturgeon and Morales amended their motions to have item 418 follow item #20 in closed session. M /S /C (Sturgeon- Morales) that the April 26, 2011 agenda be approved as amended. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:01 p.m. There being no verbal or written comments the public participation section was closed. DISBURSEMENTS M /S /C (LeVesque- Malmberg) that General Fund Disbursements 9227963 through #228339 which were distributed during the period of March 16, 2011, through April 18, 2011, in the amount of $1,715,566.58 and Payroll Fund Disbursements for the period ended April 18, 2011 and included checks and direct deposits, in the amount of $503,130.51 totaling $2,218,697.09 be approved. (Minutes 4/26/2011 ) jph 1 GENERAL MANAGERS EXPENSES M /S /C (LeVesque- .\/hGlmberg) that the General ;expenses be approved. DEVELOPMENT AGREEMENT BETWEEN EAST kAL.LEY WATER DISTRICT AND WAL -MART STORES, INC. FOR WATER AND SEWER SERVICES LOCATED AT 4210 EAST HIGHLAND AVE., IN THE CITY OF SAN BERNARDINO, COUNTS OF SAN BERNARDINO, ST 1T1 OF CALIFORNIA M /S /C (LeVesque- 'N /lalmberg) that the development agreement between East Valley Water District and Wal -Mart Stores, Inc. be approved. DEVELOPMENT AGREEMENT BETWEEN EAST VAJ—LEY WATER DISTRICT AND H & H GENERAL CONSTRUCTION INC., FOR )X LATER SERVICE LOCATED AT 27320 MEINES COURT, IN THE CITY OF HIGI- [LAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA M /S /C (LeVesque- Ma= mberg) that the development a,.,reement between East Valley Water District and H & H General Construction Inc. be apprc vcd. DISCUSSION AND POSSIBLE ACTION REGARDING THE CITY OF SAN BERNARDINO'S SEWER RATE INCREASE AND THE SCHEDULING OF A PUBLIC HEARING The General Manager provided information regarding the Cite of fan Bernardino's sewer rate increase for the Boards consideration; he reviewed the current ill pacts of the rate increase and the impacts of the rate increase scheduled for Januarx 201,-: increase is a pass- through charge; if the District were to forego both rate increases. the impact to the District's budget would be $821,000 for the next fiscal year. The General Man_tLer recommends that the Board schedule a date for a Prop 218 rate hearing. Director Sturgeon is against a rate increase. M/S (Sturgeon - Mal mberg ) that the Board denies staff re.,ommendations to schedule a Prop 218 rate hearing. Director Malmberg stated that he needs more time to explore Jt,- -rriative options. The General Manager stated that AB 3030 does not apple to se« er rate pass through charges. Director Morales stated that h would like to re- reviex the of San Bernardino's staff report relating to the sewer rate increases. Vice President LeVesque "ouid like to review both proposed }�t.dgets as he does not have enough information to make an informed decision at this time. (Minutes 4/26/201 1)jph 2 Mr. Kennedy will research alternative options as suggested by Director Malmberg. Vice President Levesque suggested that Director's Sturgeon and Malmberg withdraw their motions until staff presents the proposed budgets. Directors Sturgeon and Malmberg withdrew their motions. No action taken. REVIEW AND ACCEPT FINANCIAL STATEMENT FOR THE MONTH ENDED FEBRUARY 28, 2011 Mr. Tompkins reviewed the financial statements with the Board. Director Morales requested that when the budget is modified that any changes are detailed in the report. M /S /C (Sturgeon - Malmberg) that the Board accept the financial statements for the month ended February 28, 2011. REVIEW AND ACCEPT SUMMARY REPORT OF BOARD EXPENSES THROUGH FEBRUARY 2011 M. /S /C (Malmberg- LeVesque) that the Board accept the summary report of Board expenses through February 2011. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S PREVIOUS POSITION ON ASSEMBLY BILLS: AB23, AB276, AB148, AB253, AB527, AB582 Director Morales reviewed the District's previous positions on the above mentioned bills. that the bills have had a number of amendments and based on the amendments, our state legislative advocate has recommended that the District change its position to "Watch" for AB23, AB276, AB148, AB253, AB527, AB582. M /S /C (Malmberg- M oral es) that the Board change their position to "Watch" for AB23, AB276, AB148, AB253, AB527, AB582. REVIEW AND ACCEPT THE QUARTERLY INVESTMENT REPORT ENDING MARCH 31, 2011 Mr. Tompkins reviewed the investment report with the Board. M /S /C (Malmberg - Morales) that the quarterly investment report ending March 31, 2011 be accepted. (Minutes4 /26 /2011)jph 3 GENERAL MANAGER/STAFF REPORTS The General Manager reported on the Districts operation to that the District is looking for alternative options to release water at Well 40. lnformatior of lv. CONSULTANT REPORTS Ms Van Dijk provided an outreach update to the Board; that i ,_-ui-rent press release was issued regarding the new Board meeting location. Ms Van Dijk ad,o Mated that CV Strategies is working with the Engineering Department on the preparaticii of the Consumer Confidence Report. Information only. COMMITTEE REPORTS a. Legislative (Standing) - NI'S /C (LeVesque- M oral es) to accept and file the March 11. 2011 Legislative Committee mirr_ncs. b. Community Affairs (Standing) - Th�° -o,nmittee is meeting on May 5 th c. Policy ( Standing) - No report at this tine. d. Labor Negotiations (Ad -Hoc) - No re; port at this time. e. Succession Planning Committee (Ad- I-lo,_, ) - No report at this time. ORAL COMMENTS FROM BOARD OF DIRECTORS No comments at this time. SAN BERNARDINO AREA CHAMBER OF COMMERCE THIRTY -FIFTH "LAW ENFORCEMENT RECOGNITION DINNER:, MAY 12, 2011 The Board took a break at 4:08 p.m. The Board returned to session at 4:16 p.m. CLOSED SESSION The Board entered in Closed session at 4:17 p.m. as provideC 1�i the California Open Meeting Law, Government Code Section 54945.9(a). to discuss those listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that lie meeting adjourn to regular ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 5:31 p.m. The items listed on tLe agenda were discussed in closed session as follows: (Minutes 4 /26/2011)jph 4 With respect to item #17 no reportable action taken. With respect to item #19 no reportable action taken. With respect to item 420 no reportable action taken. Director Morales left at 5:07 prior to discussing item 418. With respect to item #18 no reportable action taken. ADJOURN The meeting was adjourned at 5:10 p.m. Robert E. Martin, Secretary George E. Wilson, President (Minutes 4/26/201 1) ph 5 EXHIBIT "A" RESOLUTION 2011.06 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District, as follows: WHEREAS, based upon the certificate of completion executed by the District to rehabilitate and improve efficiencies at Well 141. Labor included but was not limited to pulling equipment, disassembly, inspection and documentation of defective parts. Defective equipment was replaced, and the new assembly was reinstalled and tested. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby determine that said contract is completed and the President and Secretary are hereby authorized to execute a Notice of Completion on behalf of the District, and the Secretary is hereby authorized and directed to record said Notice of Completion in the office of the County Recorder, County of San Bernardino, State of California. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District upon motion duly made, seconded and carried on May 10, 2011. Ayes: Noes: Absent: EAST VALLEY WATER DISTRICT George E. Wilson, Board President Attest: Robert E. Martin, Board Secretary (Seal) W2513 dm 05/04/11 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO Name East Valley Water District Street PO Box 3427 Address San Bernardino, CA 92413 Attn: Engineering Department City & W2513 State FEE EXEMPT PURSUANT TO GOVERNMENT CODE SECTION 6103 SPACE ABOVE THIS LINE FOR RECOR :_ 1 S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse s , e ror ';o-nplete requirements.) Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the rr:pe -ty hereinafter described: 2. The full name of the owner is East Valley Water Dist-ict 3. The full address of the owner is P.O. Box 3427 San Bernardino CA 92413 San Bernardino Coun°,y_.___ 4. The nature of the interest or estate of the owner is, in fee. None (If other than fee, strike "In fee' and insert, for examcle ' : urchaser under contract of purchase, "or lessee'; S. The full names and full addresses of all persons, if an v, who hold title with the undersigned as jo!rt ten art ; or as tenants in common are: NAME ADDRESS East Valley Water District 3654 Highland Ave Suite 18 High and CA 92346 6. A work of improvement on the property hereinafter described was completed on April 29, 2011 The work done was: Rehabilitate and improve efficiencies at Well 141 labor included but was not limited to Pulling equ pme;t disassembly, inspection and documentation of defective parts Defective equipment was replaced and the new asse,lb v �%as reinstalled and tested. - " -- - -" 7. The name of the contractor, if any, for such work of improvement was Tri County Pump Company P4rarcl- 25, 2011 (If no contractor for work of improvement as a wnoie, insert "none" ^a G_ntract) 8. The property on which said work of improvement was completed is in the city of Highland. _ County of San Bernardino , State of Cali arnia, and is described as follows: Ptn. S. W. corner of Fifth Street Section 6 Assessor's Map Book 1192 Page 24 in the Recorder's Office g` said County. 9. The street address of said property is 2287 East 5`r Street _ (If no stree! address has been difficulty assigned, insert, "none'.] Date: May 10, 2011 Verification for Individual Owner Signature Di owner or corporate officer of owner name; in paragraph 2 or his agent George E. "Skip" Wilson, Board President East .'alley Water District VERIFICATION I, the undersigned, say: I am the Board Secretary the declarant n t` e - r,regoing ( "President of ", " Manage- of', "A partner of', "Owner of'. Etc.) notice of completion; I have read said notice of completion and know the contents thereof; the same is true o r,' knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on May 10 2011 at Highland _ California. (Date of signature.) (City, where signed.) (Personal signature of the individual who is swearing that he :cn*e-i*.:; o` the notice o• completion are true.) Robert E. Martin, Board Secretary East Valley Water District East Val I ey t)pk"OWater District Board Memorandum From: Brian W. Tompkins / Chief Financial Officer Subject : Disbursements. e0l Recommandation: Approve the attached list of accounts payable checks and payroll issued during the period April 19, 2011 through May 2, 2011. Background: Date MAY 10, 2011 Accounts payable checks are shown on the attached listing and include numbers 228340 to 228496 for A total of $804,234.62. The source of funds for this amount is as follows: Unrestricted Funds $625,786.22 Bond Financing $178,448.40 State Financing $0.00 Payroll and benefit contributions paid for this period totaled $221,726.47. Total disbursements $1,025,961.09. 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V j 0-4 _4 - W j � N W j .p j U, Cn Ul O cn O N) O Cn O O C� O .U)A p0 0 0 10 O- O O N U' N C) N O N O O U)000Kcf)0K �! _ In W N 0 =', N U) co 3 n 0 C m n C -i to ' 0 m> �: 0 m m m - v m(D m. IT �• D c v v o D o� m m c NQ_��'rn -0 IT U' IT CD C7' (D p 0 c c 90 90 U) v' a °- c •0 0 0 0 _0 3 c0 3 3 ° OL a s fl ccnn CD m T c 0 c c c IT _0 O O 0 :D 0 0' 0 m T) -0 a a co m N U) W U) W � -i -I � m n) D m i m m m 0 0 cl) O U) U) -I D c c m o () � z 0 m m m m m m 0 z z ii D C C r z z D 0 z --I 0 co p w P N V V 00 Cb — -' W A V W Cn 00 A N N CD p 0 W W O W M .p •P U' (T M w .--4 VWWO Ol C OD " O V O N m m V W O O N (l' A. A 0 00 0 00000000 East Val ley t)r#oWater District Board Memorandum No. B -18 -2011 Date: May 10, 2011 From: Brian W. Tompkins / Chief Financial Officer Subject: Financial Statements for the month ended March 31, 2011 Recommendation: Accept and file attached financial report Balance Sheet Total Assets increased by $248,563 in March due to continued construction activity. Construction In Progress spending remained moderately high at $593,679 as several jobs had activity in March — see further discussion under Capital Projects below. Restricted Assets decreased by $393,864 reflecting the second requisition of bond proceeds ($624,558) by the District to reimburse itself for costs related to the Bruce /Hillview main replacement project and work on the Conejo sewer main replacement. The reimbursement helped the Distric't's unrestricted cash and other current assets increase by $39,318 even though the District continues to advance fund the Plant 134 project pending receipt of reimbursement by state SRF funds. The increase in Current Assets combined with a decrease in Current Liabilities of $4,604 helped the District's financial position improve slightly in March. The Current Ratio (current assets to current liabilities) remained at 1.23:1, while the liquidity indicator of Unrestricted Cash and Investmerts compared to Current Liabilities rose from 82% to 86% coverage. Budget Amendments Budget modifications approved as part of the mid -year budget review have been input and are reflected in the attached Revenue & Expense statement. Changes were allocated over the 12 months of the fiscal year, applied to the month(s), as much as possible, in which variances did, or will, actually occur. A schedule showing the adopted and modified versions of the budget is attached. Revenue & Expenses Statement Operating Revenue Water sales in March were $14,481 over the modified budget. In volume, 419,684 HCF (313.9 MG) were billed in March, which is a 1.8% decrease from February. Compared to recent historical consumption for the month of March, customer usage was up 39,941 HCF, or 10.5 %, compared to one year ago, and is down 30,877 HCF or 6.8% compared to March 2009. Year -to -date, sales are down 395,227 HCF or 6.0% compared to the first nine months in fiscal year 2009 -10. Other District operating revenues were $2,162 over budget in March, and Sewer Treatment revenue, which is passed through to the City of SB, was $3,940 over budget. Year to date, all operating revenues are $42,971 over modified budget. Sales Volume by Month 1,500,000 1,000,000 2008 -09 500,000 2009 -10 �J�A P oo hQQ� o`er �o� O�� a� �a� lac PQc �aA Operating Expenses 2010 -11 (May -Jun est.) Operating Expenses were $85,409 under budget in March. In the Source of Supply cost center, the lab testing costs were lower than anticipated and are $24,231 under budget year to date. Power costs were over budget by $6,790 and are $37,145 over budget year to date, but the overage is offset by other Pumping costs, such as maintenance, supplies, and chemicals being significantly under budget. Maintenance costs, such as for well pumps and valves, should increase significantly as summer approaches, though not to the point of going over budget. Water Treatment costs remain significantly under the modified budget, by $129,810 year to date, due to the continued shutdown of plant 27 (fluoride), which suppresses the use of the mobile treatment unit at that site. Transmission and Distribution costs were over budget due primarily to an over - estimation of labor costs to be capitalized for to Capital Projects, and Wastewater Collections costs were significantly under budget for the third consecutive month due to a shift in focus away from sewer line spot repairs after the bonds were issued. Customer Account costs are within 3% of the modified budget year to date — it will probably be October / November before savings on postage due to ebilling are realized. There are 96 participants in the ebilling program to date. In General and Administrative expenses were $35,053 under modified budget due primarily to — • Salaries are under budget in February because of the open Engineering position and an employee on leave in the Finance department • Rising gas prices increased vehicle fuel cost and contributed to a $5,939 overage for Vehicle Maint /Fuel costs • The cost of the Strategic Communication Plan performed by our public relations firm contributed to an overage in Contractual Services • No significant office equipment/software maintenance contracts were due in February. Further budget modifications should be considered for contracts with the public relations firm, and the corporate culture and organizational assessment consultants. Total operating expenses are under the modified budget $541.X74 through March while operating revenue is $42,971 over budget. Capital Projects Capital expenditures during March included purchase and installation of a server, rehab work on well 125, and final miscellaneous costs for Suite 30, although the current month shows a credit due to the $10,000 concession from the landlord for the parking lot improvements. There was also $596,759 spent on the CIP during March, consisting primarily of construction at plant 134, work on the Conejo sewer main, continued design work on Plant 150, and the engineering study for a Baseline Gardens assessment district. O 0 O -4 TO O It N m (L6 m 0 U m V d O O N Oo00 V) C) LO ' LO aa) m 000 c uL) )n o 0 m 0 cn rn 0000 a x 00 O w 000 c ti OD LO N L o 0000 O m vv O(O O 3 = 000 U It O (D o c a) m x E = Ld 66 O' r O O m> u> (v O CA W (6 L O CF) 3 U_ a) C OS s O 0 —� N M v 0 v @ M Cl) co .O O .N 0 OD 00 a a) (O CO O > c r a) a) 0 (0 (n 0 U) m N a, aai 0 v) 0 o O M L CA 0 O M (n O O O O O O co 000 (n O O 0000 O N N O O O h O LO O O O O O N N coo qt N (O N T v� O Cl) M M O O Fn CD 0) co tf (n m M 0 O (O M O ; F- U it F- m cn rn i� LC > O O r N_ ' N 0 0 0 U7 v CF) � O tt 0� — 0 0 0 I` L LIJ O N O O O O 000 qY O Cl) a) c 0 CA M 0 0 M O M O M 00 C O a3 a • M N O 0 O O M O N m N 1-7 r Ld C4 } L 4) j LL > r r f- O O c- ' O O O LO LO O ELI O- O M M O O O � O O O Cl) M N ": 00 N N d lM 0 (O Iq >>(0 ti— Cl) N N N O O > m O N� N Ld N O 0 O -4 TO O It N m (L6 m 0 U m V d O O N V) aa) m aa)i c uL) 3 m 0 cn rn > a x c w B c (o (B � U) a7 LU L o O m vv o) cUw rn 3 = o U Q c o a) m x E = c r O m m> u> (v Q c n O 3 C U_ a) C OS s O O C Q f6 O -Fu M a) @ (D O a a) a > c r a) a) 0 (0 (n 0 a, aai 0 v) 0 o O S O 0 (D z a) 0 O 0 O -4 TO O It N m (L6 m 0 U m V d O East Valley Water District Balance Sheet - Unaudited March 31, 2011 ASSETS UTILITY PLANT - at cost: Utility Plant in Service - water department $125,152,182 Utility Plant in Service - sewer department 30,819,278 155,971,460 Less: Accumulated Depreciation (48,381,429) 107,590,031 Construction in Progress 8,439,175 116,029,206 RESTRICTED ASSETS: 1,908,6,6 Customer/ Construction Deposits 102,3134 Capacity Fees 15,054,622 Construction Funds 1,446,880 Debt Service Funds - Trust Accts — 18,410,178 CURRENT ASSETS: 24,110,625 Cash and Investments 18,410,178 Less: Restricted Cash and Investments — 5,700,447 Accounts Receivable (net of allowance) 1,010,609 Other Receivables (net of allowance) 299,734 008,723 Inventory 1,158,374 Prepaid Expenses 8,177,887 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 318,759 5 Deferred financing charges 420,E►4 739,404 TOTAL ASSETS 143,356,675 Balance Sheet Page 1 East Valley Water District Balance Sheet - Unaudited March 31, 2011 LIABILITIES AND EQUITY LONG -TERM DEBT: 2010 Revenue Bonds $32,490,000 Premium on 2010 Revenue Bonds 2,213,063 DWR Loan 131,861 Less: Deferred amount on refunding of COPs (457,686) 34,377,238 CURRENT LIABILITIES: Accounts payable 2,221,442 Accrued payroll and benefits 1,162,801 Customer service deposits 1,666,697 Construction deposits 241,979 Accrued interest payable 255,745 Long Term Debt - amounts due within one year 1,071,307 6,619,971 TOTAL LIABILITIES 40,997,209 EQUITY: Contributed Capital: Restricted Developer Fees 102,384 Invested in Utility Plant 39,193,724 Other Contributed Capital 3,699778 Retained Earnings: ' Reserved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for Unemployment Insurance 16,450 Unreserved 53,949,999 Net Income for current year 3,220,656 TOTAL EQUITY 102,359,466 TOTAL LIABILITIES AND EQUITY 143,356,675 Balance Sheet Page 2 U_ (4) L 0 i _ I Y_ Q r Q LLI N =r M W to i J cc� Q � G Q W 0 41 QQ) E a) Y cn a� rn lC aC G cn N N C d G X W d 7 C a1 7 d O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 O O o 0 r o 0 C) O O O 01 O O O O O O O O O O O O O --000 CCD a0 0 0 0 0 0 0 0 0 0 Cl 0 0 O O 000000 O c o 0 00 0000 (t') O � N 000? 00 r 4000 u'10 �! m W 0001(10 6 ,ij a1 (ovoo(oo ci ap r (o 000(oMr r r r mooco o(n M O !MN n�ov rn G (D N r M r-- r r( O r r r N N r r 'Q O r N M ` M co h N q IM r0 r NO) OOOO�ON M sY aJ V O(oNr N (O V N N m V N co 0010] (o lo r V N a0 4000 o0 M(`1rN OMON�010 (C) r ��- V' (6 tO M O(O N r In N O W m MN N r 10 m N (!'1 O CN,) (O m O 01 O? 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C N C N a X W_ d 7 C N EAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROGRAM INCLUDING CAPITAL BUDGET FOR FISCAL YEAR 2010 -2011 Updated through March 2011 Page 1 EAST VALLEY WATER DISTRICT Capital Improvement Program Updated through March 2011 Prior Current (Memo) Projects - By Type Years Year 2010 -11 2011 -12 Actual Actual I Budaet Year 2 Source of Supply 2,096 29,635 200,000 Plant 150 Wells Wastewater Collection System Lower Zone Wells (2) Sewer System Studies / Planning 142,662 7,370 Plant 24 Drain Line - 5,276 12,000 240,000 Sunrise Ranch Wells (4) Conejo Main Replacement 112,889 481,632 Total Source of Supply Projects - 5,276 12,000 240,000 Treatment Facilities Plant 134 - Upgrade Technology 1,758,011 1 ,21'0,206 3,245,892 6,645,079 Plant 134 - Membrane Replacement Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,825,125 68,269 605,000 650,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - _ _ Plant 152 - Inter. Zone Perch Treat. Plant - Total Treatment Projects 3,583,136 1,3,8,474 3,850,892 7,295,079 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station - - - 30,000 Plant 40 - Inter to Upper Zone Transfer 2,096 125 - 400,000 Plant 127 - Lower to Inter Zone Transfer - - Plant 12 - Replace Boosters / Well _ - _ _ Plant 134 - Upper to Canal Zone Transfer - - _ _ Plant 39 - Inter to Upper Zone Transfer - - - _ Plant 25 - Inter to Upper Zone Transfer - - _ _ Plant 143 - Inter to Upper Zone Transfer - 29,510 200,000 900,000 Total Pumping Projects 2,096 29,635 200,000 1,330,000 Wastewater Collection System Sewer System Studies / Planning 142,662 7,370 50,000 200,000 Sewer Main Lining - - 100,000 350,000 Conejo Main Replacement 112,889 481,632 560,000 - Total Wastewater Collection Projects 255,551 J 489,002 710,000 550,000 R A Projections 2012 -13 2013 -14 2014 -15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 1,925,000 1,925,000 3,300,000 3,300,000 - 245,276 4,400,000 4,400,000 9,625,000 9,870,276 1,253,895 - - - - 10,927,191 16,990,000 1,025,000 - - - 20,558,394 - - 5,050,000 2,850,000 - 7,900,000 - _ - - 19,160,000 19,160,000 18,243,895 1,025,0001 5,050,0001 2,850,000 19,160,000 58,545,584 270,000 - - - - 300,000 _ - 200,000 - - 602,221 - 300,000 - - - 300,000 500,000 500,000 - - - 1,000,000 520,000 - 780,000 - - 1,300,000 _ - - 2,200,000 - 2,200,000 _ _ - 400,000 - 400,000 550,000 - - - 1,400,000 2,879,510 1,840,000 8001000 980,000 2,600,000 1,400,000 8,981,731 100,000 - - - - 450,032 450,000 450,000 450,000 450,000 1,800,000 3,950,000 _ _ _ _ - 594,521 550,OOOT 450,000 450,000 450,000 1,800,000 4,994,553 rayc v EAST VALLEY WATER DISTRICT Capital Improvement Program Updated through March 2011 Page 4 Projects - By Type Prior Current Years Year (Memo) 2010 -11 2011 -12 Actual .Actual Budget Year 2 Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 - - - 180,000 Live Oak Main Replacement 9,943 1:7,136 200,000 115,000 Harlan Lane Main Replacement 7,957 - 90,000 Cunningham / Hillview / Crest / Bruce - 413,646 450,000 - 6th St 30" Pipeline - Plant 151 to Plant 40 - 58,333 120,000 3,837,000 6th St 30" Pipeline - PI 40 to PI 143 _ _ 9th St 12" Pipeline - Del Rosa to Sterling _ _ _ _ AMR Meter Replacement Program - 51,408 60,000 300,000 Plant 59 Recoating - - - 50,000 Plant 143 - 10mg Inter Zone Storage _ Reservoir - Greenspot Rd S Curve _ _ Reservoir -Seven Oaks Dam Rd _ Relocation of Facilities for Other Agencies 54,733 20,946 100,000 100,000 Eastwood Farms Assessment District 112,529 51,877 - 2,211,399 Baseline Gardens - 74,304 - _ Total Trans & Distribution Projects 185,162 867,649 930,0001 6,883,399 General Projects GIS implementation 457,752 132,671 160,000 100,000 Headquarters Building _ - _ Total General Projects 457,752 132.671 160,0001 100,000 TOTAL CAPITAL IMPROVE. PLAN PROJECTS 4,4$3,697 2,862,708 5,862'892' 16,398,478 Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 226,444 1,137 Developer Sewer Facilities (Reimb by Fees) (17,590) 5,628 Regional Treatment Plant 24,246 Seven Oaks Dam (SAR) Discharge 206,057 2010 Flood Clean Up - Highland (4,023) 2010 Flood Clean Up - EVWD Facilities 54,000 TOTAL MISC I DEVELOPER.PROJECTS 439,157 56,742 7777, _ .._,� ::Total Capital Projects 4,922,854 2,919,450 5,862,$92 16,398,478 Page 4 Page 5 Projections 2012 -13 2013 -14 2014 -15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 400,000 - - - - 580,000 322,079 70,000 - - 167,957 413,646 2,060,000 - - - - 5,955,333 1,300,000 1,000,000 - - 5,400,000 7,700,000 - - 700,000 - - 700,000 300,000 300,000 - - - 951,408 250,000 - - - - 300,000 - 10,700,000 10,700,000 250,000 - - - 10,700,000 10,950,000 _ - _ - 10,700,000 10,700,000 150,000 150,000 150,000 150,000 - 775,679 - - - 2,375,806 _ - - - 74,304 4,780,000 1,450,000 850,000 150,000 37,500,000 52,666,211 - - - 690,423 10,000,000 10,000,000 10,000,000 10,690,423 25 ;413,895 3,725;000: 7 ;330,000 6,050;000 .79,485,000 145,748,778 227,581 (11,962) 24,246 _ - 239,865 25,413,895 3,725,000. ,, 7,330,000 `6,050,000 79,485,000 145,988,643 Page 5 East Valley Water District Budget Modification Schedule Fiscal Year 2010 -11 Adopted Budget Amended Budget Modifications Budget REVENUE OPERATING REVENUES Page 1 12,431,000 (715,000) 11,716,000 Water Sales 3,664,000 3,664,000 Water System (meter) Charges Sewer System Charges 3,820,000 5,870,000 (100,000) (100,000) 3,720,000 5,770,000 Sewer Treatment Charges Service Initiation Charges 136,000 220,000 50,000 136,000 270,000 Collection Charges (delinquencies) Permit & Inspection Fees 2,000 2,000 26,143,000 (865,000) 25,278,000 NON - OPERATING REVENUES Interest Income 36,000 36,000 Gain on Disposal of Assets Cooperative Agreements 110,000 (60,000) 50,000 36,000 36,000 Other Legal Settlement 182,000 (60,000) 122,000 TOTAL REVENUE 26,325,000 25,400,000 (925,000) Page 1 East Valley Water District Budget Modification Schedule Fiscal Year 2010 -11 Adopted Budget Amended Budget Modifications Budget EXPENDITURES OPERATING EXPENSES SOURCE OF SUPPLY: 157,000 129,800 157,000 Supervision and Labor 5,000 Overtime Labor 5,000 Overtime Labor 200,000 (30,000) 170,000 Purchased Water 150,000 (31,009) 150,000 Groundwater Charge 199,500 25,000 2 Contractual Services 110, 000 (105,000) 11010,500 , 000 North Fork Assessments 15,000 1,499,800 15,000 Facilities Maintenance 3,240,200 (151,009) 3,089,191 CIP Labor Credit 836,500 (5,000) 831,500 PUMPING: 468,200 129,800 468,200 Supervision and Labor 80,000 Overtime Labor 80,000 Overtime Labor 60,000 50,000 60,000 Materials and Supplies 347,000 (31,009) 315,991 Facilities Maintenance 2,120,000 (120,000) 2,000,000 Fuel &Power 165,000 (105,000) 165,000 Treatment Chemicals 1,899,800 (400,000) 1,499,800 _ CIP Labor Credit 3,240,200 (151,009) 3,089,191 WATER TREATMENT 129,800 129,800 Supervision and Labor 30,000 30,000 Overtime Labor 20,000 20,000 Materials and Supplies 50,000 50,000 Facilities Maintenance 125,000 125,000 Fuel & Power 1,500,000 (400,000) 1,100,000 Contract Treatment Services 45,000 45,000 Treatment Chemicals (105,000) 1,255,700 CIP Labor Credit 1,899,800 (400,000) 1,499,800 SEINER TREATMENT: Treatment - City of San Bernardino 6,002,000 28,800 6,030,800 TRANSMISSION AND DISTRIBUTION: 1,038,700 ( 50,000 ) 988,700 Supervision and Labor 80,000 Overtime Labor 80,000 Overtime Labor 340,000 (25,000) 315,000 Materials and Supplies 287,000 (30,000) 257,000 Facilities Maintenance (385,000) Bad Debts, Cash Over /Short (385,000) CIP Labor Credit 1,360,700 (105,000) 1,255,700 WASTEWATER COLLECTION: 310,300 (10,000) 300,300 Supervision and Labor 5,000 5,000 Overtime Labor 63,000 63,000 Materials and Supplies 150,000 150,000 Facilities Maintenance - CIP Labor Credit 528,300 (10,000) 518,300 CUSTOMER ACCOUNTS 573,000 573,000 Supervision and Labor 60,000 60,000 Overtime Labor 126,000 126,000 Postage 155,000 155,000 Contracted Services 8,000 8,000 Materials and Supplies 3,500 3,500 Bad Debts, Cash Over /Short 925,500 - 925,500 Page 2 East Valley Water District Budget Modification Schedule Fiscal Year 2010 -11 GENERAL AND ADMINISTRATIVE: Supervision and Labor Overtime Labor Taxes & Benefits Director Fees Directors Expenses Director Benefits Telephone & Utilities Dues & Subscriptions - Schedule 3 Postage Office Equipment Office Supplies & Expenses Vehicle Maintenance & Fuel General Plant Maintenance Contractual Services - Schedule 4 Public Education / Outreach Regulatory Fees / Compliance Rents & Leases Licenses & Certifications Employee Programs General Insurance Education / Seminars / Conferences Meals, Lodging, Travel, Mileage Safety Equipment Disaster Emergency Labor Credit TOTAL GENERAL AND ADMINISTRATIVE NON - OPERATING EXPENSE: 2001 COP Interest 2004 Loan Interest 2006 Loan Interest 2010 Revenue Bond Interest Interdepartmental Loan Capital Lease - Phone System TOTAL OPERATING AND NON- OPERATING EXPENSES OTHER. USES OF FUNDS Capital Replacements Contribution to Capital Improve. Plan Projects contribution to Rate Stabilization Fund Debt Service Principal 2001 COPs 2004 Loan 2006 Loan 2010 Revenue Bonds TOTAL EXPENDITURES EXCESS OF REVENUE OVER EXPENDITURES Adopted Budget Amended Budget Modifications Budget 2,037,000 (43,000) 1,994,000 40,000 (177,020) 40,000 2,456,745 (40,000) 2,416,745 80,000 498,541 80,000 22,000 (204,754) 22,000 898,302 36,700 36,700 120,000 (659,311) 120,000 113,650 (3,650) 110,000 25,500 (910,000) 25,500 138,000 138,000 105,000 105,000 350,000 30,000 380,000 215,000 215,000 717,500 35,000 752,500 46,000 46,000 100,000 (20,000) 80,000 185,000 25,000 210,000 5,500 5,500 25,000 25,000 265,000 265,000 43,000 (13,000) 30,000 43,000 (8,000) 35,000 25,000 25,000 53,000 (13,000) 40,000 (291000) (40,000) (331,000) 6,919,895 (53,950) 6,865,945 270,635 (158,204) 112,431 358,545 (177,020) 181,525 255,632 (126,469) 129,163 785,000 498,541 498,541 13,490 (204,754) 13,490 898,302 36,848 935,150 22,611,197 (659,311) 21,951,886 932,100 19,000 951,100 1,045,000 (263,000) 782,000 326,307 326,307 785,000 (457,664) 327,336 405,003 (204,754) 200,249 220,393 (111,544) 108,849 767,273 767,273 3,713,803 (250,689) 3,463,114 26,325,000 (910,000) 25,415,000 Page 3 (15,000) (15,000) Z (n O U7 O O M O 0 O p N N O JO W O O r C 4 N It tC') Cl) M O O LO co r- 00 O N 0 r r LO LO j W L T r uui ❑ W O O O O O O O O O O Cl O O O O p p O O UJ O O O O U') O O O U) N to rl ti U) N C) O p r. 0 O I� W to O I N 00 LO N d N r T d W Z 0 O 0 O o O r O O O M N O 00 O T Cl) T Cl? 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O J W U C o (D Z C O 6 Q Y o r- LU LO r (�1 J_ Q � d W W O O LO O Lr. (Y w O M cY O C LL LL V � N r x r N N C U Q W o O O o 0 O o 0 0 0 0 0 O U OooLOOO O OooOO z C)LOMf`oLO oo�rrio �' CO a0 O N r- m CN O u) N ti O N X w M I N CD r N N V LO (fl W W N LL LL Z O U 0 r 0 0 0 0 _Z O t t e O O N O r r W �— r O O r— N r r O LO Ln r O N N\\ r0 O r O LO r N N QF- W N N- O- N N , � � N rn M O O 0' p N rp r M i- r O r LL r— � t- - O O O •" N m Lo V V m O C 4-- O O p O a) cD a) a) a) - a `+-- >. C C ,+-- C `= O O C w �� 0 a;,. (L) a) (L) a) ca O > O O O U cn v t`n U �O > LL LL Q v c�wQ L OQU 3Q co<-0I o<< _ o m m ca cu U m a' U L U rJ m��wa) wof < < a��UQ f- EAST VALLEY WATER DISTRICT E REPORT DIRECTOR'S FEES AND EXPENSE April , 2011 — DIRECTOR Matt Le Vesque Board Meetings 12 -Apr., 26 -Apr. Conferences and Other Meetings PURPOSE — DATE. ORGANIZATION -- 1 -Apr MEM 5 -A_ pr _ EVWD North Fork Water Company 5 -A--- pr-- -- 8 -Apr MEM 13— Ap_r CWEA 15_ Apr __ MEM 18_ Apr EVWD 26 -Apr EVWD 27 Apr SBVWCD 28_ Apr SBVMWD 29_ Apr MEM Education Succession Planning Committee Annual Meeting Education HDR conference dinner Education Meeting w /Dr. Mathis Succession Planning Committee Rate Hearin SASTF Education TOTAL # OF MEETINGS 13 @ $150.00 each $ 1,500.00 $ _ 76.50 Travel Expenses: (Details on Back) Total Director's Meetings & Expenses $ 1,`576.50 Director's Signature Date of Board .Approval Administrative Manager Miscellaneous Notes Less Any Advance Payments $ — TOTAL DUE DIRECTOR $ 1,576.50 TRAVEL EXPENSES Lodqinqs: (Detailed receipts attached`) DATE _ FUNCTION ATTENDED AMOUNT $ $ $ $ TOTAL LODGING $ Personal Auto: (Detailed receipts attached *) PARKING DATE FUNCTION ATTENDED MILES FEES 5 -Apr Succession Planning Comm ttee —.__ 29 S 13 -Apr CWEA - HDR Conference Dinner __ 56 $ 18 -Apr Meeting w/ Dr. Mathis ___ -- 29 $ �r� �W 14 $ 27 -Apr - - - -- TOTAL FEES S CURRENT RATE $0 51 TOT: ^, - PULES 128 $ 65.28 Meals: (Detailed receipts attached-) DATE FUNCTION ATTENDED 28 -Apr SBVMWD milage 22 Other: DATE (Detailed receipts attached= FUNCTION / NATURE OF EXPENSE * ORIGINAL RECEIPTS REQUIRED AMOUNT $ 11.22 S S $ TOTAL MEALS $ 11.22 AMOUNT S S TOTAL OTHER $ TRAVEL EXPENSES S 76.50 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Larry Malmberg MONTH April 12011 _ Board Meetings *4- 12 -11; *4 -26 -11 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 4 -Apr *EVWD Legislative Committee Meeting 5-Apr *E p Meeting with Dr. Mathis Bob and Matt in Fontana 5-Apr NFWC North Fork Water Company Meeting. 21 -Apr *EVWD Succession Planning meeting with Matt — 26 -Apr EVWD Succession Planning meeting with Matt 27 -Apr *SBACC San Bernardino Chamber of Commerce Meeting 28 -Apr *EVWD Legislative Committee Meeting TOTAL # OF MEETINGS 7 @ $150.00 each $ 1,050.00 Directors Sign, Date of Board Approva, Administrative Manager Travel Expenses: (Details on Back) Miscellaneous Notes $ Total Director's Meetings & Expenses $ 1,050.00 Less Any Advance Payments $ TOTAL DUE DIRECTOR $ 1,050.00 4� TRAVEL EXPENSES Lodgings: (Detailed receipts attached) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached') PARKING DATE FUNCTION ATTENDED MILES FEES $ TOTAL FEES $ CURRENT RATE: $0.51 TOTAL. MILES $ Meals: (Detailed receipts attached") DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached) DATE FUNC"i iON / NATURE OF EXPENSE AMOUNT $ TOTAL OTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ DIRECTOR Morales EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT Board Meetings: 12, 26 Conferences and Other Meetings MONTH April 2011 DATE ORGANIZATION PURPOSE 01 _ Main Event Mgmt_ Model - Netics Management Training (no charge) 01 _ CMUA Legislative_ Legislative Committee (Water Agenda — Review State Bills)( 04 EVWD Legislative Committee 05 Northfork Water Co. Annual Board Meeti 08 _ Main Event Mgmt_ Model - Netics Management Training (no charge) 08 ACWA State Legislative Committee(Water Agenda — Review State Bills) 14 _ CMUA Legislative Committee (Teleconference - Agenda Review 21 _ Main Event Mgmt _ Model- Netics Management Training (no charge) 28 _ EVWD 29 _ Main Event Mgmt Legislative Committee Model - Netics Management Training (no charge) TOTAL # OF MEETINGS 8 @ $150.00 each $1,200.00 Travel Expenses: (Details on Back) Director's Signature, Date of Board Approval EVWD Exo April 2011.doc Total Director's Expenses $ Total Director's Meetings & Expenses $1,200.00 Less any Advance Payments $ TOTAL DUE DIRECTOR $1,200.00 TRAVEL EXPENSES Lodgings: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached *) DATE FUNCTION ATTENDED MILES PARKING FEES TOTALFEES $ TOTAL MILES x $.50 per mile $ Meals: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ * ORIGINAL RECEIPTS REQUIRED T R,A VEL EXPENSES $ (Enter this total on the front of form) EVWD Exo ADril 2011. doc EAST VALLEY WATER DISTRICT �-� DIRECTOR'S FEES AND EXPENSE REPORT g DIRECTOR Sturgeon MONTH April 2011 _ Board Meetings 26 Conferences and Other Meetings DATE ORGANIZATION PURPOSE _ 1 Model - Netics Instruction — North Fork Board Meeting _ 7 CSMFO Options for Managing Personnel Costs g Model - Netics Instruction 15 Model - Netics Instruction 21 Model - Netics Instruction 29 Model - Netics Instruction TOTAL # OF MEETINGS 7 @ $150.00 each $ 1,050.00 Travel Expenses: (Details on Back) WEF Snacks and Bottled Water $ 121.15 ✓ Total Director's Meetings & Expenses $ 1,171.15 Director's Signature Date of Board Approval 05/10/11 Administrative Manager Miscellaneous Notes Less Any Advance Payments $ TOTAL DUE DIRECTOR $ 1,171.15 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Wilson MONTH Apr 2011 — Board Meetings 4/12;4/26 Conferences and Other Meetings DATE ORGANIZATION 4 -Apr BTAC 5 -Apr North Fork Water Co. 14 -Apr USAWRA 22 -Apr EVWD 28 -Apr EVWD Travel Expenses: (Details on Back) Director's Signature Date of Board Approval Administrative Manager Miscellaneous Notes PURPOSE Monthly Meeting Annual Shareholder's Meeting Monthly Meeting Meeting with Gen Mgr Meeting with Dr. Mathis TOTAL # OF MEETINGS 70 $150.00 each $ 1,0500.00 Total Director's Meetings & Expenses $ 1,050.00 Less Any Advance Payments $ TOTAL DUE DIRECTOR $ 1,050-00 �f East Valley Water District Board Memorandum No. B -17 -2011 Date: May 10, 2011 )From: Robert Martin, General Manager Subject: Proposed State Board Regulations on Sanitary Sewer Overflows Background: Attached for your review are a series of new regulations being proposed by the State 'Water Resources Control Board for the prevention of sanitary sewer overflows. These new regulations would amend and expand the program put in place by the State Board in 2006. In response to the 2006 regulations, the District adopted a Sewer Overflow Prevention Program and has invested heavily in these activities. These new regulations would greatly expand the requirements and obligations of an agency such as our as well as the contemplated enforcement activities of the State Board. I have had CDM Engineering review these new proposals and have included their comments for your review. I have also sent a letter to the State Board providing comments from our agency's perspective. A copy of my letter is included for your information. Please review this material as it has the potential to significantly increase many of the maintenance programs and costs that we currently have underway. 1 East Val I ey t)pkoWater District 3654 East Highland Avenue, Suite 18, Highland, CA 92346 P.O. Box 3427, San Bernardino, CA 92413 May 4, 2011 Serving Our community Tor uver ou Years BOARD OF DIRECTORS George E. "Skip" Wilson President Matt Le Vesque Vice President Kip E. Sturgeon Director James Morales, Jr Director Ms. Jeanine Townsend Larry Malmberg Clerk to the Board Director State Water Resources Control Board Robert General Ma goer iooi I Street, 24th Floor Brian W. Tompkins Chief Financial Officer Sacramento, California 95814 Ronald E. Buchwald District Engineer R17: Comments on the Draft Waste Discharge Requirements for Sanitary Sewer Systems (SSS WDR) East Valley Water District (EVWD) provides domestic water and sewer collection service to the City of Highland, unincorporated areas of Highland, and a portion of the City of San Bernardino. EVWD's Sewer System Management Plan was developed in July 20o9 and adopted by the Board of Directors on July 14, 2009. The goal of our SSMP is "To control, mitigate and maintain the public sewer system within available resources to limit sewer overflows, protecting the public and the environment." Our staff is working hard to implement our SSMP and comply with the existing regulations. EVWD is pleased to submit comments on the Draft Waste Discharge Requirements for Sanitary Sewer Systems (SSS WDR), released for public comments by the State Water Resources Control Board on March 24, 2ou. We understand that the proposed SSS WDR, if adopted, would replace the existing statewide SSO WDR, Order WQ 2oo6 -oO3. We recognize that there are some positive aspects of the proposed draft SSS WDR; they are: • Streamlining spill notification points of contact • Modifying the applicability criteria to include a flow threshold of greater than 25K gallons on any single day and a pipe mileage threshold of greater than one (1) mile • Expanding coverage of the SSS WDR to private collection systems meeting the pipe mileage and proposed flow thresholds • Clarifying that SSOs to land are not the focus of the SSS WDR Administration (909) 885 -4900, Fax (909) 889 -5732 • Engineering (909) 888 -8986, Fax (909) 383 -1481 Customer Service (909) 889 -9501, Fax (909) 888 -6741 • Finance (909) 381 -6463, Fax (909) 888 -6741 East Val ley Water District May 4, 2011 Ms. Jeanine Townsend Page Two Even though there are positive aspects in the proposed SSS WDR, we feel that some of the proposed revisions represent a major departure from the program that has been successfully implemented under the existing SSO WDR. It is our opinion that there are some proposer revisions in the draft SSS WDR that would present some problems/ issues to our utility; they are: • The SSS WDR would move away from the approach developed by the Stakeholder SSO Guidance Committee in 2005 -2006, which focused on reporting o' SSOs and reducing SSOs with the potential to affect water quality or public health, to a ver,i prescriptive and onerous order that seeks to regulate or dictate the way local sewer system programs are managed and implemented. • Compliance with the revised SSS WDR would require greater staff and resources for us, at a time when our utility budget is shrinking. Furthermore, it is unclear how the additional information that must be generated will be used by the Water Boards or tl-at the efforts required under the revised permit will produce corresponding environmental cr public health benefits for the added cost of compliance. • The SSS WDR would expand liability for SSOs by including all spills to surface water as prohibited SSOs subject to enforcement, instead of only those reaching a '-,ti ater of the United States." • The SSS WDR appears to be requiring employment of Asset: Management principles by agencies, which work in some instances and may not in others. By requiring this to be used, it would limit the flexibility of agencies to use what is best for us. • The proposed "Risk and Threat Analysis" and "Staff Performance Assessment Program" are vague, not statistically supported, unnecessarily complicated, and c %E rly prescriptive. The proposed Risk and Threat Analysis of all sanitary sewer assets would be com ilex and resource - intensive, and would not necessarily provide incrementally more benefit than that provided by an otherwise well- operated and managed system. It is not appropriate to require every agency to implement this requirement unless the Water Board can demonstrate diat those agencies complying with current requirements have been ineffective in reducing SSOs. This program should also only be required if and when adequate guidance has been developed and funding is provided. • Requiring development and implementation of the proposed Staff Assessment Program on an agency -by- agency basis is not realistic. The expectations outlined in the proposed SSS WDRs draft suggest that agency staff would be responsible for developirip a program similar to the existing Technical Certification Program offered by the California Water Environment Association, which East Val I ey Water District May 4, 2011 Ms. Jeanine Townsend Page Three would require a substantial investment of resources to do redundant work at each agency. It is also not appropriate to require public agencies to train contractors (which are separate, private entities). • The SSS WDR may become focused on private sewer laterals ( "PSL "), requiring reporting of PSL spills by enrollees who have no authority over the privately owned laterals and requiring detailed information regarding local lateral programs at again an added cost to EVWD. In addition, suggest adding definitions for upper lateral, lower lateral, and enrollee's lateral in order to differentiate responsibilities. • The SSS WDR would include a new prohibition on the use of chlorine during spill cleanups, including any potential chlorine residual in potable water, thus making it very difficult to wash down and fully clean up and disinfect SSOs on roads and gutters, and in storm drains or ditches without it being considered a violation. • Provision 8 suggests that sanitary sewer systems will need replacing within the timeframe of these WDRs. The reference to "eventual replacement" should be removed because the need to replace sewers is dependent on several factors, such as age of the pipe, structural condition gathered from internal (CCTV) inspections, material, location and criticality of the pipe, among others. Sewers should not be replaced automatically when they reach a certain age, especially when they are in good condition and functioning as designed. This would not be a good use of limited public resources. • Under the O &M section of the SSMP, the SSS WDRs state that "rehabilitation and replacement shall focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects." It is not correct to imply that age alone is problematic. We know that it does not, nor is it correct to imply'aging' is the same as `deteriorating'. • Providing whole SSMPs in an electronic form may not be practical. Not every agency has their SSMP in one electronic document; in many cases, the SSMP makes reference to other documents which may only exist in hard copy form. These issues would make it difficult or impossible for some agencies to provide the whole SSMP in an electronic format. In addition, the size of files being transmitted to the State Water Board could be extremely large. t4oEast Val ley Water District May 4, 2,011 Ms. Jeanine Townsend Page Four Though not part of the State Water Board staff proposed SSS WDF :, .ve understand that the State Water Board is also considering whether to adopt a "hybrid" two- tiered apl -.roach to regulation of sanitary sewer systems. We strongly oppose this alternative. Under the two - tiered WDRs and NPDES permit, enrollees who } Have had at least one SSO that has reached waters of the United States would be required to seek rage under the NPDES permit; enrollees who have never had any SSO that has reached waters of th e Lf nited States would be required to seek coverage only under the WDRs; and when an Enrollee covered tinder the WDRs reports an SSO that has reached waters of the United States, the Enrollee would be required to switch coverage from the WDRs to the NPDES permit. The NPDES permit (as does the SS(_) %AIDR) would include a prohibition against all SSOs to waters of the United States. As the SSS WDR does not authorize any SSOs to waters of the United States, there is no need for an NPDES permit. EVWD believes that the result of such a change woulc' be to subject local public agencies to additional citizen group lawsuits and higher administrati\,e penalties with absolutely no demonstration that this would improve water quality or reduce SSOs. This alternative would also require additional Water Board staff resources to track and implement the di=ferent permit tiers. In addition, NPDES regulations were developed specifically for discharges from A astewater treatment plants and most of the regulatory provisions would not have application to a sewer collection system. EVWD respectfully requests that the State Water Board significantly scale back the proposed SSS WDR and allow the programs and progress started under the existing SSO WDR to be fully implemented, before expanding the program requirements, since many of these programs involve capital improvements that will take time to be implemented. Very E. truly yo s, o. rt- General Manager REM: etb Summary of Proposed Sanitary Sewer System Waste Discharge Requirements (SSS WDR) M� ;> This document presents a summary of proposed revisions to the State Water resources Control Board ( SWRCB) Draft for Order No. 2011- XXXX -DWQ, Statewide General Waste Discharge j Requirements for Sanitary Sewer Systems (SSS WDRs), dated March 22, 2011. If adopted, the proposed SSS WDR would replace the existing statewide SSO WDR (Order WQ 2oo6 -003). It is 4 q important to note that these regulations will apply to satellite collection systems as well as POTWs. CDM comments are shown in blue and italics. R General ■ Changes to items 1 -16 in Findings Changes to Regulatory Considerations, items 17 -29 Added several definitions All agencies will have to submit new NOI and SSMPs to SWRCB ,^ Application Requirements ■ Proposed WDR Applies to: All enrolled and potential enrollees will be required to submit a new Notice of Intent (NOI) or Notice of Non - Applicability (NON) If an agency or utility does not submit anything, the will be considered in non- compliance by the SWRCB, could be fined, and could possibly be placed under an administrative order CjM 4/25/2011 12:00:00 AM 1 o Private and public sanitary sewer systems Utilities that have collection system(s) but are served by a regional wastewater treatment agency are also included in the WDR. o Sanitary sewer systems with over one mile of pipe and with a peak flow over 25,000 gallons per day. To establish flow, can use either measured peak daily r flow or calculated peak daily flow (e.g., number of EDUs x Flow per EDUs x le, Peakin g Factor) All enrolled and potential enrollees will be required to submit a new Notice of Intent (NOI) or Notice of Non - Applicability (NON) If an agency or utility does not submit anything, the will be considered in non- compliance by the SWRCB, could be fined, and could possibly be placed under an administrative order CjM 4/25/2011 12:00:00 AM 1 Summary of Proposed Sanitary Sewer System Waste Discharge Requirements ;SSS WDR) Prohibitions ■ Changed prohibition from waters of the U.S. to "surface water of the State" o Discharges to storm drains that are not fully captured are prohibited o Fully recovered discharges are not prohibited (still need t( report them) o Discharges to drainage channels if the drainage chanr.e.. is a surface water of the state or tributary to a surface water of the state This change to "surface waters of the State" would greatly ex,oand potential violations and risks for a wastewater utility. ■ Prohibition of discharge of chlorine, or any other toxic substance ised for disinfection and cleanup of wastewater spills to any surface water body. Prohibition applie< tc chlorine residual in the potable water used for wash down and clean -up of wastewater spills. We expect that this prohibition may get dropped if enough utilities complain about the impractical aspect of the prohibition. Provisions ■ PLSD reporting proposed to be mandatory when the enrollee becomes aware of the spill • Professional evaluation and judgments shall be provided by a p-olessional engineer registered in California for the SSMP, at a minimum, for the System Evaluati» ar d Capacity Assurance Plan ( SECAP) This basically reinforces the Business and Professions Code. The SECAP involves development of a hydraulic model of the system, master plan, and CIP. They must be developed by a registered P.E. • If the Enrollee believes that any element of the SSMP is not appro--mate or applicable, shall still address each element listed below in its SSMP and justify why that element may not be applicable SSMP Requirements Organization • Specify contact information for governing board members, LROs and Data Submitters (DSs) ■ Specify the website address where the SSMP can be accessed. if applicable Legal Authority ■ Ensures access to all enrollee owned pipe ■ Authority for enrollee to limit flows to the system and ban new canmections ■ Specify which portion of the lateral the enrollee owns These new legal requirements need to be reviewed by each agency's legal counsel in order to consider possible updates to existing resolutions. 2 4/25/201112:00:00 AM cm Summary of Proposed Sanitary Sewer System Waste Discharge Requirements (SSS WDR) O &M Program ■ Clarified requirements for mapping o A map illustrating up -to -date Sewer System to be included in SSMP ■ Identify contractors working on the sewer system • Private sewer lateral inspection and replacement programs being implemented be specified in the SSMP This requirement would add O &M cost for many agencies /utilities that do not currently have a private lateral O &M program ■ Staff training and assessment ■ Contingency planning based on risk and threat of SSOs ■ O&M and sewer system replacement funding budgets Design and Performance Provisions ■ Enrollees shall adopt and implement standards and specifications for sewer design, construction, inspection, and testing Overflow Emergency Response Plan (OERP) • Planning for natural disasters, hazardous weather events, and other severe circumstances that will affect sewer system operation ■ SSMP addresses a Risk and Threat analysis FOG Control Program ■ Legal authority to require dischargers to implement measures to prevent FOG blockages These new legal requirements need to be reviewed by each agency's legal counsel in order to consider possible updates to existing resolutions. System Evaluation and Capacity Assurance Plan Budget for capital improvements be addressed in the SSMP Performance Targets and Program Modifications ■ Clarified — that SSMP should address developed performance targets ■ Include a "change log" including a list of all modifications and changes made to the SSMP SSMP Program Audits ■ Changed 5 year re- certification requirement to a 4 year re- certification requirement (requires approval by governing board) Could add costs to small utilities with limited staff Communication Program ■ Enrollee should communicate with satellite sewer systems on an annual basis, at a minimum 4/25/201112:00:00 AM 3 Summary of Proposed Sanitary Sewer System Waste Discharge Requirerrer,ts (SSS WDR) Other minor changes to SSS WDR text • Make SSMP Publicly available or upload into CIWQS database • SSMP internal audit every two years with recertification of the SSM]" and approval by governing board every 4 years (instead of 5 years) Monitoring and reporting Program ■ Spill Notification ! ONLY REQUIRED FOR CAT r SSO Reaching Surface Water o zhrs after aware: Notifies California Emergency Management Agency (CalEMA), formerly OES ■ Private Lateral Sewage Discharge (PLSD) Mandatory Reporting o PLSD - discharges of wastewater resulting from a failure in a privately owned sanitary sewer system asset o Report when become aware • Report within 30 Calendar days after end of calendar month in which PLSD occurred • Enrollee not responsible for the cause, clean -up, or lateral repair • Enrollee encouraged to notify CalEMA when applicable, or advise the discharger to do so • PLSDs still do not count towards No -spill Certifications - can file a no -spill certification even if you had one or more PLSDs These new requirements could add costs for most utilities due to the reporting of private lateral sewage discharges ■ SSO Reporting • Streamline Spill Reporting • Category i and z SSO Mandatory information: ■ Actual or estimated SSO start date and time ■ SSO Failu-e Point (main, lateral, etc.) o Category i SSO 1\landatory information: ■ Identification ofinethod(s) used for volume estimates, ■ Name surface waters impacted (if applicable) o PLSD information to be included: ■ The address, or most accurate location informatior•. known (e.g., GPS Coordinates), of where the PLSD occurred 4 4/25/201112:00:00 AM cm Summary of Proposed Sanitary Sewer System Waste Discharge Requirements (SSS WDR) ■ Record Keeping • Photographic records of each SSO event • A printed or electronic record of each SSO initial draft report • A printed record of certified SSO report, plus any amended and re- certified report(s) • Records of all incoming SSO and /or PLSD complaints • Field crew records to document SSO response activities • Steps that have been and will be taken to prevent SSOs from recurring • Records of inspections, maintenance, operations, repairs, and funding of assets, and • Records of implementation all the elements of the SSMP CM 4/25/201112:00:00 AM Summary of SSO WDR Enforcement A. This document presents a summary of State Water Resources Control Board ( SWRCB) inspections and enforcement for compliance with the SSO WDR (Order WQ 2oo6 -003.) l CDM comments are shown in blue and italics. IMPORTANT TO NOTE F:t . ' According to the SWRCB Office of Enforcement ' o State average is 6.2 spills per loo miles of sewer per year Priorities for implementation of SSMPs should be Safety, Quality and Quantity F'= Who is Inspecting _$ Regional WQC Boards SWRCB Office of Enforcement ` USEPA Region IX Why are they Inspecting ■ Assist in reducing SSOs and impacts to public health and environment WDRs Compliance Support o Identify violations and /or areas of concern o Establish compliance performance baseline z ' o Assist in directing enforcement a Verify accuracy of certified CIWQS data o Review methodologies, calculations, procedures, etc. to estimate volume of spills . Y o Establish data metrics, trends, benchmarks ?i ■ Hpin irlantifv anfnrraahility isarnPs Support WDR permit revision process Increase information availability to reduce or eliminate SSOs 4/25/201112:00:00 AM Summary of SSO WDR Enforcement 2010 Inspections ■ 9 sewer systems plus i combined system ■ Unannounced inspections to allow inspection of "normal operations" ■ Most in northern CA, medium to large systems ■ Some enforcement actions pending SWRCB plans to continue unannounced inspections and will start doing inspections State -wide i Common Violations ■ Agency files /records (SSO volume estimates, start /end times. etc.: conflict with or fail to support data certified by LRO(s) • Failure to adequately address SSMP elements, including data coLC:ction to measure SSMP performance and adequacy of self audit ■ Failure to adequately maintain sewer assets to "properly manag_, operate, and maintain all parts of the SS system • Failure to document and maintain SSO records • Failure to properly provide estimates of SSO start /end times, agency notification time, volume of sewer discharged, etc • Failure to meet required SSO notification and reporting timelines • Failure to implement needed new sewer programs or enhance exsting practices to align with committed goals, objectives, and strategies in SSMP Common Areas of Concern • Deficiency in implementing needed new sewer programs or implement and enhance existing practices to align with committed goals, objectives, and strategies in SSMP • Failure to keep SSMP current • Lack of QA /QC for SSO notification, reporting and certification processes • Lack of adequate communication with upstream /downstream c,,!lection systems • Lack of adequate and periodic internal program coordination (E.g., between Engineering and O &M staff) • Failure to review /use data collected (CCTV, O&M effectiveness ,vi eh SSO trends, etc.) to reduce future preventable SSOs • Lack of appropriate records 2 4/25/201112:00:00 AM /'m Sun Systems Most Likely to be Inspected • Systems failing to enroll • Systems failing to comply with reporting requirements • Systems failing to certify and implement SSMP • Systems with suspect reporting • Follow -up investigation based on records audits • Systems reporting high volume and /or chronic SSOs • At RWCB request • In response to complaints • Water Boards developing Inspection Ranking Criteria • Agency SSO risk and threats (system size, population, pipe lengths, etc.) • SSMP compliance history • SSO reporting history • Questionnaire compliance • SSO and "no spill certification" metrics (high and low outliers) Potential 2011 Inspections • Potential 25 inspections, mostly unannounced • 4o records audits (remote checks of data certified by LRO) • Statewide • Mix of small, medium and large systems, including systems served by regional treatment works • Will include Regional Board staff Areas Likely to be Checked SWRCB developed this list from deficiencies found during past inspections • Records to verify accuracy of data certified by LROs (hard copies and /or electronic data) • Historic customer SSO complaints, admin files, etc. • Filed crew records documenting SSO response and mitigation • SSMP and specific records to implement it o Procedures to ensure staff and /or contractors follow OERP Cm 4/25/201112:00:00 AM 3 Summary of SSO WDR Enforcement • Process to maintain up -to -date map of the sewer system • Process to evaluate service area for FOG control program • Section of system causing SSOs due to hydraulic defic e nc-es • Work service orders, maintenance and related records • Records to justify SSO volumetric estimates certified in CIWQS • Staff training records • Agency's financial information ■ Logbooks (incoming complaints, maintenance activities, etc.) ■ Standard Operating Procedures (SOPs) for asset inspections and °maintenance activities • SSO emergency operating procedures and OERP and use during ."SC)s • Other procedures to reduce /eliminate SSOs and their impacts • Procedures to ensure only authorized representatives certify data in CIWQS • Assets identified as posing highest risks /threats for SSOs • Lift stations • Force mains • Siphons • Others ■ Assets located at problem sites and /or former SSO locations • Sewer - related vehicles and SOPS for operations • SSO emergency /backup equipment and EOPs • Equipment and repair logs 'manifests • Spare part inventories • Collection staff interviews to verify adequacy of • SSO data collection and documentation • Use of SOPS and EOPs • SSO prevention, response and mitigation practices • O&M competency and on -going training • Familiarization with SSO WDRs 4 4/25/201112:00:00 AM Cm Im Post - Inspection Follow Up ■ Briefing at time of inspection or later ■ Final inspection report o Will require written response from the agency ■ Possible enforcement action How to Be Prepared for Inspections • Perform quarterly review of SSO WDRs and amended MRP • Perform quarterly review of all data certified by LROs in CIWQS • File and maintain required records (required by MRP) and have readily available • File /maintain records to demonstrate SSMP implementation activities • Call SWRCB with any questions • Complete optional (voluntary) questions in draft proposed Collection System Questionnaire • If changes and /or revisions to SSMP implementations are determined to be needed: o Prioritize changes • Implement one change at a time • Update SSMP to reflect changes • Monitor performance (KPIs) ■ # of SSOs • Response time • Portion (volume) recovered • Volume discharged to surface waters • Identify trends • Compare with benchmarks Recent Enforcement Actions ■ NOW o City of Pacifica • City of San Jose • Others 4/25/201112:00:00 AM 5 Summary of SSO WDR Enforcement ■ Administrative Civil Liability (.ACL) complaints o Oakland - $280,000 o Pacifica - $1,700,000 (reduced from $2.3M) ■ Cease and Desist Order resslting from ACL complaint o City of Pacifica 4/25/201112:00:00 AM cap FACT SHEET STATE WATER RESOURCES CONTROL BOARD ORDER NO. 2006 -0003 STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS The State Water Resources Control Board (State Water Board) adopted Resolution 2004 -80 in November 2004, requiring staff to work with a diverse group of stakeholders (known as the SSO Guidance Committee) to develop a regulatory mechanism to provide a consistent statewide approach for reducing Sanitary Sewer Overflows (SSOs). Over the past 14 months, State Water Board staff in collaboration with the SSO Guidance Committee, developed draft statewide general waste discharge requirements (WDRs) and a reporting program. The WDRs and reporting program reflect numerous ideas, opinions, and comments provided by the SSO Guidance Committee. The SSO Guidance Committee consists of representatives from the State Water Board's Office of Chief Counsel, several Regional Water Quality Control Boards (Regional Water Boards), United States Environmental Protection Agency (USEPA), Region IX, non - governmental environmental organizations, as well as publicly -owned sanitary sewer collection system agencies. The draft WDRs, reporting program, and associated documents result from a collaborative attempt to create a robust and rigorous program, which will serve as the basis for consistent and appropriate management and operation of sanitary sewer systems. During the collaborative process, several key issues regarding the draft WDRs were identified. These include: • Is there a need for statewide collection system requirements? • Should these systems be regulated under a National Pollutant Discharge Elimination System (NPDES) permit issued pursuant to the Federal Clean Water Act or under WDRs issued pursuant to the California Water Code (the Porter - Cologne Water Quality Control Act or Porter - Cologne)? • Should the regulatory mechanism include a prohibition of discharge and, if so, should the prohibition encompass only SSOs that reach surface waters, ground water, or should all SSOs be prohibited? • Should a regulatory mechanism include a permitted discharge, an affirmative defense, or explicit enforcement discretion? • Should the regulated facilities include publicly -owned facilities, privately owned facilities, satellite systems (public and private), and /or private laterals? Fact Sheet for Order No. 2006 -0003 Page 2 of 10 Statewide General WDR For Wastewater Collection System Agencies 5/2/2006 • Should all SSOs be reported, and if not, what should the reporting thresholds be; and what should the reporting timefremes be? • How will existing permits and reporting requirements incorporate these new WDRs? • How much will compliance with these new WDRs cost? The WDRs and Reporting Program considered the comments of all stakeholders and others who commented on the two drafts circulated to the public. These documents also incorporate legal requirements and other revisions to improve the effectiveness and management of the regulatory proclram. Following is a discussion of the above issues, comments received on the drafts and an explanation of how issues were resolved. The Need As California's wastewater collection system infrastructure begins to age, the need to proactively manage this valuable asset becomes increasingly important. The first step in this process is to have a reliable reporting system for SSOs. Although there are some data systems to record spills and various spill - reporting requirements have been developed, inconsistent requirements and enforcement have led to poor data quality. A few Regional Water Boards have comprehensively tracked SSOs over the last three to fire years, and from this information we have been able to determine that the majority of collection systems surveyed have had SSOs within this time period. Both the San Diego and Santa Ana Regional Water Boards have issued WDRs over the last several years to begin regulating wastewater collection systems in an attempt to quantify and reduce SSOs. In fact, 44 ou` of 46 collection system agencies regulated by the San Diego Regional Water Board have reported spills over the last four and a half years, resulting in 1467 reported SSOs. Twenty -five out of 27 collection system agencies subject to the Santa Ana Regional Water Board's general WDRs reported SSOs between the years of 1999 -2004. During this time period, 1012 SSOs were reported. The 2004 Annual Ocean and Bay Water Quality Report issued by the Orange County Environmental Health Care Agency shows the number of SSOs increasing from 245 in 1999 to 399 in 2003. While this number indicates a concerning trend, the total annual spill volume from these SSOs has actually decreased dramatically, as has the number of beach closures due to SSOs. It is likely, therefore, that the rise in number of SSOs reflects be-ter reporting, and not an actual increase in the number of SSOs. This information also suggests that the Santa Ana Regi -)nal Water Board's WDRs, which contain sanitary sewer management plan (SSMP) requirements similar to those in the proposed statewide general WDF:s, have been effective in Fact Sheet for Order No. 2006 -0003 Page 3 of 10 Statewide General WDR For Wastewater Collection System Agencies 5/2/2006 not only increasing the number of spills that are reported but also in mitigating the impacts of SSOs that do occur. Data supports the conclusion that virtually all collection systems have SSOs and that implementation of a regulatory measure requiring SSO reporting and collection system management, along with required measures to limit SSOs, will greatly benefit California water quality. Implementation of these requirements will also greatly benefit and prolong the useful life of the sanitary sewer system, one of California's most valuable infrastructure items. NPDES vs. WDRs Porter - Cologne subjects a broader range of waste discharges to regulation than the Federal Clean Water Act. In general, the Clean Water Act prohibits the discharge of pollutants from point sources to surface waters of the United States unless authorized under an NPDES permit. (33 U.S.C. § §1311, 1342). Since not all SSOs result in a discharge to surface water, however, not all SSOs violate the Clean Water Act's NPDES permitting requirements. Porter - Cologne, on the other hand, covers all existing and proposed waste discharges that could affect the quality of state waters, including both surface waters and groundwater. (Wat. Code § §13050(e), 13260). Hence, under Porter - Cologne, a greater SSO universe is potentially subject to regulation under WDRs. In addition, WDRs under Porter - Cologne can address both protection of water quality as well as the prevention of public nuisance associated with waste disposal. (Id. §13263). Some commenters contend that because all collection systems have the potential to overflow to surface waters the systems should be regulated under an NPDES permit. A recent decision by the United States Court of Appeals for the 2 d Circuit, however, has called into question the states' and USEPA's ability to regulate discharges that are only "potential" under an NPDES permit. In Waterkeeper Alliance v. United States Environmental Protection Agency (2005) 399 F.3d 486, 504 -506, the appellate court held that USEPA can only require permits for animal feedlots with "an actual addition" of pollutants to surface waters. While this decision may not be widely followed, especially in the area of SSOs, these are clearly within the jurisdiction of the California Water Code. USEPA defines a publicly owned treatment works (POTW) as both the wastewater treatment facility and its associated sanitary sewer system (40 C.F.R. §403.3(o)'). Historically, only the portion of the sanitary sewer system that is owned by the same agency that owns the permitted wastewater treatment facility has been subject to NPDES permit requirements. Satellite sewer collection systems (i.e. systems not owned or operated by the POTW) have not been 1 The regulation provides that a POTW include sewers, pipes, and other conveyances only if they convey wastewater to a POTW. Fact Sheet for Order No. 2006 -0003 Page 4 of 10 Statewide General WDR For Wastewater Collection System Agencies 5/2/2006 typically regulated as part of the POTW and, therefore, have not generally been subject to NPDES permit requirements. Comments were received that argued every collection system leading to a POTW that is subject to an NPDES permit should also be permitted based upon the USEPA definition of POTW. Under this theory, all current POTW NPDES permits could be expanded to include all satellite sewer collection systems, or alternatively, the satellite system owners or operators could be permitted separately. However, this interpretation is not widely accepted and USEPA has no official guidance to this fact. There are also many wastewater treatment facilities within California that do not have discharges to surface water, but instead use percolation ponds, spray irrigation, wastewater reclamation, or other means to dispose of the treated effluent. These facilities, and their satellite systems, are not subject to the NPDES permitting process and could not be subject to a s-atewide general NPDES permit. POTWs that fall into this category, though, can be regulated under Porter - Cologne and do have WDRs. In light of these factors, the State Water Board has determined that the best approach is to propose statewide general WDRs at this time. Prohibition of Discharge The Clean Water Act prohibits the discharge of wastewater to surface waters except as authorized under an NPDES permit. POT-WE; rnust achieve secondary treatment, at a minimum, and any more stringent limitations that are necessary to achieve water quality standards. (33 U.S.C. §1311(b)(? )( B;, and (C)). Thus, an SSO that results in the discharge of raw sewage to surface waters is prohibited under the Clean Water Act. Additionally, California Water Code section 13263 requires the State Water Board to, after any necessary hearing, prescribe requirements as to the nature of any proposed discharge, existing discharge, or material change in an existing discharge. The requirements shall, among other things, i:ake into consideration the need to prevent nuisance. California Water Code section 13050 (m), defines nuisance as anything which meets all of the following requirements: a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal. Fact Sheet for Order No. 2006 -0003 Page 5 of 10 Statewide General WDR For Wastewater Collection System Agencies 5/2/2006 c. Occurs during, or as a result of, the treatment or disposal of wastes. Some SSOs do create a nuisance as defined in state law. Therefore, based upon these statutory requirements, the WDRs include prohibitions in Section C. of the WDRs. Section C. states: C. PROHIBITIONS 1. Any SSO that results in a discharge of untreated or partially treated wastewater to waters of the United States is prohibited. 2. Any SSO that results in a discharge of untreated or partially treated wastewater, which creates a nuisance as defined in California Water Code section 13050(m) is prohibited. Furthermore, the State Water Board acknowledges the potential for more stringent water quality standards that may exist pursuant to a Regional Water Board requirement. Language included in Section D.2 of the WDRs allows for these more stringent instances. D. PROVISIONS 2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with the general WDRs. Nothing in the general WDRs shall be: (i) Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or supersede a more specific or more stringent state or federal requirement in an existing permit, regulation, or administrative /judicial order or Consent Decree; (ii) Interpreted or applied to authorize an SSO that is illegal under either the Clean Water Act, an applicable Basin Plan prohibition or water quality standard, or the California Water Code; (iii) Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES permit or WDRs, superseding the general WDRs, for a sanitary sewer system, authorized under the Clean Water Act or California Water Code; or (iv) Interpreted or applied to supersede any more specific or more stringent WDRs or enforcement order issued by a Regional Water Board. Permitted Discharge, Affirmative Defense, and Enforcement Discretion Commenters from the discharger community have requested inclusion of an affirmative defense to an SSO on the grounds that certain SSO events are unforeseen and unavoidable, such as SSOs due to extreme wet weather events. An affirmative defense is a mechanism whereby conduct that otherwise violates WDRs or a permit will be excused, and not subject to an enforcement action, under certain circumstances. Since many collection system industry experts believe that not all SSOs may be prevented, given certain circumstances (such as unforeseen vandalism, extreme wet weather, or other acts of God), many Fact Sheet for Order No. 2006 -0003 Page 6 of 10 Statewide General WDR For Wastewater Collection System Agencies 5/2/2006 collection system owner representatives believe this s' ould formally be recognized by including an affirmative defense for these unavoidable SSOs. Previous informal drafts of the general WDRs includec affirmative defense language, which was contingent upon appropriate development and implementation of sanitary sewer management plan (SSKIP) requirements, as well as a demonstration that the SSO was exceptional and unavoidable. Other stakeholders, including USEPA and the environmental groups opposed the concept of an affirmative defense for SSOs. They argued that its inclusion in the WDRs would undermine the Clean Water Act and inappropriately limit both Regional Water Board and third party enforcement. After considering input from all stakeholders, and consulting with USEPA, staff is not recommending inclusion of an affirmative defense. Father, the draft WDRs incorporate the concept of enforcement discretion, and explicitly identify what factors must be considered during any civil enforcement proceeding. The enforcement discretion portion of the WDRs is contained within Sections D. 6 and 7, and is consistent with enforcement discretion provisions within the California Water Code. Facilities Subject to WDRs Collection systems consist of pipelines and their appurtenances, which are intended to transport untreated wastewater to both publicly -owned and private wastewater treatment facilities. While wastewater treatment facilities are owned by a wide variety of public and private entities, public agencies (state and federal agencies, cities, counties. and special districts) own the east majority of this infrastructure. Collection systems that transport wastewater to POWIs could be grouped into four different categories: 1. Publicly -owned treatment works — pipelines and appurtenances that are owned by a public agency that also owns a wastewater treatment facility; 2. Publicly -owned satellites — pipelines and appurtenances that are owned by a public agency that does not own a wastewater treatment facility; and 3. Private laterals - pipelines and appurtenances that are not owned by a public agency, but rather discharge into one of the above types of facilities. 4. Privately owned treatment works — pipelines and appurtenances that are owned by a private entity, which also owns a wastewater treatment facility (often a septic tank and leach field). The WDRs require all public agencies, which own wastewater collection systems (category 1 and 2 above) to enroll in the WDRs. Privately owned systems (categories 3 and 4) are not subject to the WDRs; however, a Regional Water Fact Sheet for Order No. 2006 -0003 Page 7 of 10 Statewide General WDR For Wastewater Collection System Agencies 5/2/2006 Board may at its discretion issue WDRs to these facilities on a case -by -case or region wide basis. Collection systems discharging into POTWs (categories 1, 2, and 3) represent, by far, the greatest amount of collection system infrastructure within California. Since regulating private entities (categories 3 and4) on a statewide basis would be unmanageable and impractical (because of the extremely large number and lack of contact information and other associated records), staff believes focusing on the public sector is the best option for meaningful and consistent outcomes. The legal authority and reporting provisions contained in the WDR do require limited oversight of private laterals (category 3) by public entities. Given this limited responsibility of oversight, public entities are not responsible or liable for private laterals. State Water Board staff will notify all known public agencies that own wastewater collection systems, regarding their obligation to enroll under these WDRs. However, because of data inaccuracies, State Water Board staff may inadvertently not contact an agency that should enroll in the WDRs or erroneously contact a public agency that does not own a collection system. Staff will make every effort to accurately identify public agencies. In the event that a public agency is overlooked or omitted, however, it is the agency's responsibility to contact the State Water Board for information on the application process. An agency can find the appropriate contact by visiting the State Water Board's SSO homepage at www.waterboards.ca.gov /sso. SSO Reporting SSOs can be distinguished between those that impact water quality and /or create a nuisance, and those that are indicators of collection system performance. Additionally, SSO liability is attributed to either private entities (homeowners, businesses, private communities, etc...) or public entities. Although all types of SSOs are important to track, the reporting time frames and the type of information that need to be conveyed differ. The Reporting Program and Online SSO Database clearly distinguish the type of spill (major or minor) and the type of entity that owns the portion of the collection system that experienced the SSO (public or private entity). The reason to require SSO reporting for SSOs that do not necessarily impact public health or the environment is because these types of SSOs are indicators of collection system performance and management program effectiveness, and may serve as a sign of larger and more serious problems that should be addressed. Although these types of spills are important and must be regulated by collection system owners, the information that should be tracked and the time required to get them into the online reporting system are not as stringent. Fact Sheet for Order No. 2006 -0003 Page 8 of 10 Statewide General WDR For Wastewater Collection Systern Agencies 5/2/2006 Obviously, SSOs that are large in nature, affect public health, or affect the environment must be reported as soon as practicable and information associated with both the spill and efforts to mitigate the spill must be detailed. Since the Online SSO Database is a web based application requiring computer connection to the internet and is typically not as available as telephone communication would be, the Online Database will not replace emergency notification, which may be required by a Regional Water Board, Office of = rnergency Services, or a County Health or Environmental Health Agency. Incorporating Existing Permits It is the State Water Board's intent to have one statewide regulatory mechanism that lays out the foundation for consistent collection systerr- management requirements and SSO reporting. While there are a significant number of collection systems that are not actively regulated by the State or Regional Water Boards, some efforts have been made to regulate these agencies on a facility -by- facility or region -by- region basis. General WDRs, individual WDRs, NPDES permits, and enforcement orders that specifically include collections systems are mechanisms that have been used to regulate collection system overflows. However, because of these varying levels of regulatory oversight, confusion exists among collection system owners as to regulatory expectations on a consistent and uniform basis (especially with reporting spills). Currently, there are a myriad of different SSO reporting thresholds and a number of different spill report repositories. Because of the varying levels of reporting thresholds and the lack of a common database to capture this information, an accurate picture of SSOs throughout California is unobtainable. In order to provide a consistent and effective SSO prevention program, as well as to develop reasonable expectations for collection system management, these General WDRs should be the primary regulatory mecharism to regulate public collection systems. The draft WDRs detail requiremems associated with SSMP development and implementation and SSO reporting. All NPDES permits for POTWs currently include federally required standard conditions, three of which apply to collection systems. NPDES permits must clarify that the following three conditions apply to that part of the collection system that is owned or operated by the POTW owner or operator. These conditions are: Duty to mitigate discharges (40 CFR 122.41(d)) Requirement to properly operate and maintain farilit es (40 CFR 122.41(e)) Requirement to report non - compliance (40 CFR 122.41(1)(6) and (7)) Fact Sheet for Order No. 2006 -0003 Page 9 of 10 Statewide General WDR For Wastewater Collection System Agencies 5/2/2006 Understandably, revising existing regulatory measures will not occur immediately. However, as time allows and, at a minimum, upon readopting existing WDRs or WDRs that serve as NPDES permits, the Regional Water Boards should rescind redundant or inconsistent collection system requirements. In addition, the Regional Water Boards must ensure that existing NPDES permits clarify that the three standard permit provisions discussed above apply to the permittee's collection system. Although it is the State Water Board's intent that this Order be the primary regulatory mechanism for sanitary sewer systems statewide, there will be some instances when Regional Water Boards will need to impose more stringent or prescriptive requirements. In those cases, more specific or more stringent WDRs or an NPDES permit issued by a Regional Water Board will supersede this Order. Finding number 11, in the WDRs states: 11. Some Regional Water Boards have issued WDRs or WDRs that serve as National Pollution Discharge Elimination System (NPDES) permits to sanitary sewer system owners /operators within their jurisdictions. This Order establishes minimum requirements to prevent SSOs. Although it is the State Water Board's intent that this Order be the primary regulatory mechanism for sanitary sewer systems statewide, Regional Water Boards may issue more stringent or more prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of a Regional Water Board's WDRs for a system subject to this Order, the Regional Water Board shall coordinate its requirements with stated requirements within this Order, to identify requirements that are more stringent, to remove requirements that are less stringent than this Order, and to provide consistency in reporting. Cost of Compliance While the proposed WDRs contain requirements for systems and programs that should be in place to effectively manage collection systems, many communities have not implemented various elements of a good management plan. Some agencies are doing an excellent job managing their collection systems and will incur very little additional costs. Other agencies will need to develop and implement additional programs and will incur greater costs. However, any additional costs that a public agency may incur in order to comply with these General WDRs are costs that an agency would necessarily incur to effectively manage and preserve its infrastructure assets, protect public health and prevent nuisance conditions. These General WDRs prescribe minimum management requirements that should be present in all well managed collection system agencies. In order to estimate the compliance costs associated with the proposed WDRs, staff analyzed costs associated with implementing the Santa Ana Regional Water Board's general WDRs. Twenty -one agencies, which discharge to Orange County Sanitation District, submitted financial summaries for the last five years, representing both pre- and post -WDRs adoption. Operation and maintenance costs, program development costs, as well as capital improvement costs were Fact Sheet for Order No. 2006 -0003 Page 10 of 10 Statewide General WDR For Wastewater Collection System Agencies 5/2/2006 considered and fairly accurately represent what can be expected statewide with the adoption of the General WDRs. After extrapolating the sample to yield a statewide cost perspective, the projected annual cost of implementing the statewide WDRs is approximately $870 million. This total represents $345.6 million in O &M costs and $524.5 for capital improvement projects. While this sum is substantial, presenting the costs on a per capita or per household basis puts the figure in perspective. Department of Finance estimated the total population for Californians that may be subject to the WDRs to be 30.3 million persons (1/1/05). Dividing the population by the approximate average household size of 2.5 yields 12 million households. The average household in California is assumed to be 2.5 persons. The increased average annual cost (in order to comply with these WDRs) per person is estimated to be $28.74 and $71.86 per household (or $5.99 per month per household) Given these average costs there will be some communities that realize higher costs on a per household basis and some that realize less cost. Furthermore, larger communities will probably also realize an economy of scale, which is dependent upon a community's size. While larger communities may see lower costs associated with compliance, smaller communities will probably see a higher cost associated with compliance. Costs for compliance in small communities may be as high as $40 per month per household. State Water Resources Control Board Order No. 2006 -0003 Page 1 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 STATE WATER RESOURCES CONTROL BOARD ORDER NO. 2006 -0003 STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS The State Water Resources Control Board, hereinafter referred to as "State Water Board ", finds that: All federal and state agencies, municipalities, counties, districts, and other public entities that own or operate sanitary sewer systems greater than one mile in length that collect and /or convey untreated or partially treated wastewater to a publicly owned treatment facility in the State of California are required to comply with the terms of this Order. Such entities are hereinafter referred to as "Enrollees ". 2. Sanitary sewer overflows (SSOs) are overflows from sanitary sewer systems of domestic wastewater, as well as industrial and commercial wastewater, depending on the pattern of land uses in the area served by the sanitary sewer system. SSOs often contain high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen- demanding organic compounds, oil and grease and other pollutants. SSOs may cause a public nuisance, particularly when raw untreated wastewater is discharged to areas with high public exposure, such as streets or surface waters used for drinking, fishing, or body contact recreation. SSOs may pollute surface or ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of surface waters. 3. Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state. There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO. A proactive approach that requires Enrollees to ensure a system -wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs. 4. Major causes of SSOs include: grease blockages, root blockages, sewer line flood damage, manhole structure failures, vandalism, pump station mechanical failures, power outages, excessive storm or ground water inflow /infiltration, debris blockages, sanitary sewer system age and construction material failures, lack of proper operation and maintenance, insufficient capacity and contractor - caused damages. Many SSOs are preventable with adequate and appropriate facilities, source control measures and operation and maintenance of the sanitary sewer system. State Water Resources Control Board Order No. 2006 -0003 Page 2 of 20 Statewide General WDR For Wastewater Collection Agercies 512106 SEWER SYSTEM MANAGEMENT PLANS 5. To facilitate proper funding and management of sanitary sewer systems, each Enrollee must develop and implement a system - specific Sewer System Management Plan (SSMP). To be effective, SSMPs must include provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management and cost benefit analysis. Additionally, an SSMP must contain a spill response plan that establishes standard procedures for immediate response to an SSO in a manner designed to minimize water quality impacts and potential nuisance conditions. 6. Many local public agencies in California have already developed SSMPs and implemented measures to reduce SSOs. These entities can build upon their existing efforts to establish a comprehensive SSMP corsistent with this Order. Others, however, still require technical assistance ard, n some cases, funding to improve sanitary sewer system operation and maintenance in order to reduce SSOs. 7. SSMP certification by technically qualified and experiE�nced persons can provide a useful and cost - effective means for ensuring that SSMPs are developed and implemented appropriately. 8. It is the State Water Board's intent to gather additional information on the causes and sources of SSOs to augment existing information and to determine the full extent of SSOs and consequent public health and /o- environmental impacts occurring in the State. 9. Both uniform SSO reporting and a centralized statewide electronic database are needed to collect information to allow the State Water Board and Regional Water Quality Control Boards (Regional Water Boards) to effectively analyze the extent of SSOs statewide and their potential impacts on beneficial uses and public health. The monitoring and reporting program required by this Order and the attached Monitoring and Reporting Program No. 2006 -0003, are necessary to assure compliance with these waste discharge requirements (WDRs). 10. Information regarding SSOs must be provided to Regional Water Boards and other regulatory agencies in a timely manner and be made available to the public in a complete, concise, and timely fashion. 11. Some Regional Water Boards have issued WDRs or VICRs that serve as National Pollution Discharge Elimination System (NPDES) permits to sanitary sewer system owners /operators within their jurisdictions. This Order establishes minimum requirements to prevent SSOs. Although it is the State Water Board's intent that this Order be the primary regulatory mechanism for sanitary sewer systems statewide, Regional Water Boards may issue more stringent or more State Water Resources Control Board Order No. 2006 -0003 Page 3 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of a Regional Water Board's WDRs for a system subject to this Order, the Regional Water Board shall coordinate its requirements with stated requirements within this Order, to identify requirements that are more stringent, to remove requirements that are less stringent than this Order, and to provide consistency in reporting. REGULATORY CONSIDERATIONS 12. California Water Code section 13263 provides that the State Water Board may prescribe general WDRs for a category of discharges if the State Water Board finds or determines that: • The discharges are produced by the same or similar operations; • The discharges involve the same or similar types of waste; • The discharges require the same or similar treatment standards; and • The discharges are more appropriately regulated under general discharge requirements than individual discharge requirements. This Order establishes requirements for a class of operations, facilities, and discharges that are similar throughout the state. 13. The issuance of general WDRs to the Enrollees will: a) Reduce the administrative burden of issuing individual WDRs to each Enrollee; b) Provide for a unified statewide approach for the reporting and database tracking of SSOs; C) Establish consistent and uniform requirements for SSMP development and implementation; d) Provide statewide consistency in reporting; and e) Facilitate consistent enforcement for violations. 14. The beneficial uses of surface waters that can be impaired by SSOs include, but are not limited to, aquatic life, drinking water supply, body contact and non - contact recreation, and aesthetics. The beneficial uses of ground water that can be impaired include, but are not limited to, drinking water and agricultural supply. Surface and ground waters throughout the state support these uses to varying degrees. 15. The implementation of requirements set forth in this Order will ensure the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each region and take into account the environmental characteristics of hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect State Water Resources Control Board Order No. 2006 -0003 Page 4 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 water quality in the area, costs associated with compliance with these requirements, the need for developing housing with rr California, and the need to develop and use recycled water. 16.The Federal Clean Water Act largely prohibits any discharge of pollutants from a point source to waters of the United States except as authorized under an NPDES permit. In general, any point source discharge of sewage effluent to waters of the United States must comply with tech n,:)logy- based, secondary treatment standards, at a minimum, and any more stringent requirements necessary to meet applicable water quality standards and other requirements. Hence, the unpermitted discharge of wastewater frc -r a sanitary sewer system to waters of the United States is illegal under the Clean Water Act. In addition, many Basin Plans adopted by the Regional Water Boards contain discharge prohibitions that apply to the discharge of untreated or partially treated wastewater. Finally, the California Water Code generally prohibits the discharge of waste to land prior to the filing of any required report of waste discharge and the subsequent issuance of either WDRs or a waiver of WDRs. 17. California Water Code section 13263 requires a water board to, after any necessary hearing, prescribe requirements as to the nature of any proposed discharge, existing discharge, or material change in an existing discharge. The requirements shall, among other things, take into consideration the need to prevent nuisance. 18. California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements: a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal. c. Occurs during, or as a result of, the treatment or disposal of wastes. 19. This Order is consistent with State Water Board Resolution No. 68 -16 (Statement of Policy with Respect to Maintaining High Quality of Waters in California) in that the Order imposes conditions to prevent impacts to water quality, does not allow the degradation of water quality, will not unreasonably affect beneficial uses of water, and will not result in water quality less than prescribed in State Water Board or Regional Water Board plans and policies. 20. The action to adopt this General Order is exempt from the California Environmental Quality Act (Public Resources Code §:'_1000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment. (Cal. Code Regs., tit. 14, §15308). In addition, the action to adopt State Water Resources Control Board Order No. 2006 -0003 Page 5 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 this Order is exempt from CEQA pursuant to Cal.Code Regs., title 14, §15301 to the extent that it applies to existing sanitary sewer collection systems that constitute "existing facilities" as that term is used in Section 15301, and §15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity. 21. The Fact Sheet, which is incorporated by reference in the Order, contains supplemental information that was also considered in establishing these requirements. 22. The State Water Board has notified all affected public agencies and all known interested persons of the intent to prescribe general WDRs that require Enrollees to develop SSMPs and to report all SSOs. 23. The State Water Board conducted a public hearing on February 8, 2006, to receive oral and written comments on the draft order. The State Water Board received and considered, at its May 2, 2006, meeting, additional public comments on substantial changes made to the proposed general WDRs following the February 8, 2006, public hearing. The State Water Board has considered all comments pertaining to the proposed general WDRs. IT IS HEREBY ORDERED, that pursuant to California Water Code section 13263, the Enrollees, their agents, successors, and assigns, in order to meet the provisions contained in Division 7 of the California Water Code and regulations adopted hereunder, shall comply with the following: A. DEFINITIONS Sanitary sewer overflow (SSO) - Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include: (i) Overflows or releases of untreated or partially treated wastewater that reach waters of the United States; (ii) Overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and (iii) Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system. 2. Sanitary sewer system — Any system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility. Temporary storage and conveyance facilities (such as vaults, temporary piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system, and discharges into these temporary storage facilities are not considered to be SSOs. State Water Resources Control Board Order No. 2006 -0003 Page 6 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 For purposes of this Order, sanitary sewer systems include only those systems owned by public agencies that are comprised of more han one mile of pipes or sewer lines. 3. Enrollee - A federal or state agency, municipality, county, district, and other public entity that owns or operates a sanitary sewer- system, as defined in the general WDRs, and that has submitted a complete and approved application for coverage under this Order. 4. SSO Reporting System — Online spill reporting system: that is hosted, controlled, and maintained by the State Water Board. The web address for this site is hftp : / /ciwgs.waterboards.ca.gov. This online database is maintained on a secure site and is controlled by unique usernames and passwords. 5. Untreated or partially treated wastewater— Any volume of waste discharged from the sanitary sewer system upstream of a wastelnrater treatment plant headworks. 6. Satellite collection system — The portion, if any, of a sanitary sewer system owned or operated by a different public agency thar the agency that owns and operates the wastewater treatment facility to which the sanitary sewer system is tributary. 7. Nuisance - California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements: a. Is injurious to health, or is indecent or offensivE� to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. b. Affects at the same time an entire community or reighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be uneq,aal. c. Occurs during, or as a result of, the treatment or disposal of wastes. B. APPLICATION REQUIREMENTS Deadlines for Application — All public agencies that currently own or operate sanitary sewer systems within the State of California must apply for coverage under the general WDRs within six (6) months of the date of adoption of the general WDRs. Additionally, public agencies that acquire or assume responsibility for operating sanitary sewer systems aftE r the date of adoption of this Order must apply for coverage under the general WDRs at least three (3) months prior to operation of those facilities. 2. Applications under the general WDRs — In order to apply for coverage pursuant to the general WDRs, a legally authorized representative for each agency must submit a complete application package. Within sixty (60) days of adoption of the general WDRs, State Water Board staff will send speci`ic instructions on how to State Water Resources Control Board Order No. 2006 -0003 Page 7 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 apply for coverage under the general WDRs to all known public agencies that own sanitary sewer systems. Agencies that do not receive notice may obtain applications and instructions online on the Water Board's website. 3. Coverage under the general WDRs — Permit coverage will be in effect once a complete application package has been submitted and approved by the State Water Board's Division of Water Quality. C. PROHIBITIONS 1. Any SSO that results in a discharge of untreated or partially treated wastewater to waters of the United States is prohibited. 2. Any SSO that results in a discharge of untreated or partially treated wastewater that creates a nuisance as defined in California Water Code Section 13050(m) is prohibited. D. PROVISIONS 1. The Enrollee must comply with all conditions of this Order. Any noncompliance with this Order constitutes a violation of the California Water Code and is grounds for enforcement action. 2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with the general WDRs. Nothing in the general WDRs shall be: (i) Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or supersede a more specific or more stringent state or federal requirement in an existing permit, regulation, or administrative /judicial order or Consent Decree; (ii) Interpreted or applied to authorize an SSO that is illegal under either the Clean Water Act, an applicable Basin Plan prohibition or water quality standard, or the California Water Code; (iii) Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES permit or WDR, superseding this general WDR, for a sanitary sewer system, authorized under the Clean Water Act or California Water Code; or (iv) Interpreted or applied to supersede any more specific or more stringent WDRs or enforcement order issued by a Regional Water Board. 3. The Enrollee shall take all feasible steps to eliminate SSOs. In the event that an SSO does occur, the Enrollee shall take all feasible steps to contain and mitigate the impacts of an SSO. 4. In the event of an SSO, the Enrollee shall take all feasible steps to prevent untreated or partially treated wastewater from discharging from storm drains into State Water Resources Control Board Order No. 2006 -0003 Page 8 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 flood control channels or waters of the United States by blocking the storm drainage system and by removing the wastewater from the storm drains. 5. All SSOs must be reported in accordance with Section G of the general WDRs. 6. In any enforcement action, the State and /or Regioral Water Boards will consider the appropriate factors under the duly adopted State Water Board Enforcement Policy. And, consistent with the Enforcement Policy, the State and /or Regional Water Boards must consider the Enrollee's efforts to contain, control, and mitigate SSOs when considering the California Water Code Section 13327 factors. In assessing these factors, the State and /or Regional Water Boards will also consider whether: (i) The Enrollee has complied with the requirements of this Order, including requirements for reporting and developing and implementing a SSMP; (ii) The Enrollee can identify the cause or likely cause of the discharge event; (iii) There were no feasible alternatives to the discharge, such as temporary storage or retention of untreated wastewater, reduction of inflow and infiltration, use of adequate backup equipment, collecting and hauling of untreated wastewater to a treatment facility, or an increase in the capacity of the system as necessary to contain the design storm event identified in the SSMP. It is inappropriate to consider the lack of feasible alternatives, if the Enrollee does not implement a periodic or continuing process to identify and correct problems. (iv)The discharge was exceptional, unintentional, temporary, and caused by factors beyond the reasonable control of the Enrollee; (v) The discharge could have been prevented by the exercise of reasonable control described in a certified SSMP for • Proper management, operation and maintenance; • Adequate treatment facilities, sanitary sewer system facilities, and /or components with an appropriate design capacity, to reasonably prevent SSOs (e.g., adequately enlarging treatment or collection facilities to accommodate growth. infiltration and inflow (1 /1), etc.); • Preventive maintenance (including cleaning and fats, oils, and grease (FOG) control); • Installation of adequate backup equipment; and • Inflow and infiltration prevention and control to the extent practicable. (vi) The sanitary sewer system design capacity is appropriate to reasonably prevent SSOs. State Water Resources Control Board Order No. 2006 -0003 Page 9 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 (vii) The Enrollee took all reasonable steps to stop and mitigate the impact of the discharge as soon as possible. 7. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps and necessary remedial actions to 1) control or limit the volume of untreated or partially treated wastewater discharged, 2) terminate the discharge, and 3) recover as much of the wastewater discharged as possible for proper disposal, including any wash down water. The Enrollee shall implement all remedial actions to the extent they may be applicable to the discharge and not inconsistent with an emergency response plan, including the following: (i) Interception and rerouting of untreated or partially treated wastewater flows around the wastewater line failure; (ii) Vacuum truck recovery of sanitary sewer overflows and wash down water; (iii) Cleanup of debris at the overflow site; (iv) System modifications to prevent another SSO at the same location; (v) Adequate sampling to determine the nature and impact of the release; and (vi) Adequate public notification to protect the public from exposure to the SSO. 8. The Enrollee shall properly, manage, operate, and maintain all parts of the sanitary sewer system owned or operated by the Enrollee, and shall ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess adequate knowledge, skills, and abilities. 9. The Enrollee shall allocate adequate resources for the operation, maintenance, and repair of its sanitary sewer system, by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures. These procedures must be in compliance with applicable laws and regulations and comply with generally acceptable accounting practices. 10. The Enrollee shall provide adequate capacity to convey base flows and peak flows, including flows related to wet weather events. Capacity shall meet or exceed the design criteria as defined in the Enrollee's System Evaluation and Capacity Assurance Plan for all parts of the sanitary sewer system owned or operated by the Enrollee. 11. The Enrollee shall develop and implement a written Sewer System Management Plan (SSMP) and make it available to the State and /or Regional Water Board upon request. A copy of this document must be publicly available at the Enrollee's office and /or available on the Internet. This SSMP must be approved by the Enrollee's governing board at a public meeting. State Water Resources Control Board Order No. 2006 -0003 Page 10 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 12. In accordance with the California Business and Professions Code sections 6735, 7835, and 7835.1, all engineering and geologic evaluations and judgments shall be performed by or under the direction of registered professionals competent and proficient in the fields pertinent to the required activities. Specific elements of the SSMP that require professional evaluation and judgments shall be prepared by or under the direction of appropriately qualified professionals, and shall bear the professional(s)' signature and stamp. 13. The mandatory elements of the SSMP are specified below. However, if the Enrollee believes that any element of this section is not appropriate or applicable to the Enrollee's sanitary sewer system, the SSMP program does not need to address that element. The Enrollee must justify why that element is not applicable. The SSMP must be approved by the deadlines listed in the SSMP Time Schedule below. Sewer System Management Plan (SSMP) (i) Goal: The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur. (ii) Organization: The SSMP must identify: (a) The name of the responsible or authorized representative as described in Section J of this Order. (b) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and (c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and /or State Office of Emergency Services (OES)). (iii) Legal Authority: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to: (a) Prevent illicit discharges into its sanitary sewer system (examples may include 1 /I, stormwater, chemical dumping, unauthorized debris and cut roots. etc.); State Water Resources Control Board Order No. 2006 -0003 Page 11 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 (b) Require that sewers and connections be properly designed and constructed; (c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency; (d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and (e) Enforce any violation of its sewer ordinances. (iv) Operation and Maintenance Program. The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee's system: (a) Maintain an up -to -date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities; (b) Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders; (c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long- term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long -term plans plus a schedule for developing the funds needed for the capital improvement plan; (d) Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and State Water Resources Control Board Order No. 2006 -0003 Page 92 of 20 Statewide General WDR For Wastewater Collection Agenc,es 512106 (e) Provide equipment and replacement part inventories, including identification of critical replacement parts. (v) Design and Performance Provisions: (a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and (b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects. (vi) Overflow Emergency Response Plan - Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following: (a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; (b) A program to ensure an appropriate resoonse to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; (d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; (e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and (f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated anc partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge. State Water Resources Control Board Order No. 2006 -0003 Page 13 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 (vii) FOG Control Program: Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate: (a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG; (b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and /or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area; (c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG; (d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; (e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance; (f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and (g) Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above. (viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include: (a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs State Water Resources Control Board Order No. 2006 -0003 Page 14 of 20 Statewide General WDR For Wastewater Collection Agen(-_; ;es 512106 that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; (b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria and (c) Capacity Enhancement Measures: The steps needed to establish a short- and long -term CIF to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, 1/1 reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. (d) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a) -(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D. 14. (ix) Monitoring, Measurement, and Program Modifications: The Enrollee shall: (a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities; (b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP; (c) Assess the success of the p- eventative maintenance program; (d) Update program elements. as appropriate, based on monitoring or performanC6 evaluations; and (e) Identify and illustrate SSO trends, including: frequency, location, and volume. (x) SSMP Program Audits - As part of the SSMP. the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum. these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness cf the SSMP and the State Water Resources Control Board Order No. 2006 -0003 Page 15 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 Enrollee's compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them. (xi) Communication Program — The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented. The Enrollee shall also create a plan of communication with systems that are tributary and /or satellite to the Enrollee's sanitary sewer system. 14. Both the SSMP and the Enrollee's program to implement the SSMP must be certified by the Enrollee to be in compliance with the requirements set forth above and must be presented to the Enrollee's governing board for approval at a public meeting. The Enrollee shall certify that the SSMP, and subparts thereof, are in compliance with the general WDRs within the time frames identified in the time schedule provided in subsection D.15, below. In order to complete this certification, the Enrollee's authorized representative must complete the certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sending the form to: State Water Resources Control Board Division of Water Quality Attn: SSO Program Manager P.O. Box 100 Sacramento, CA 95612 The SSMP must be updated every five (5) years, and must include any significant program changes. Re- certification by the governing board of the Enrollee is required in accordance with D.14 when significant updates to the SSMP are made. To complete the re- certification process, the Enrollee shall enter the data in the Online SSO Database and mail the form to the State Water Board, as described above. 15. The Enrollee shall comply with these requirements according to the following schedule. This time schedule does not supersede existing requirements or time schedules associated with other permits or regulatory requirements. State Water Resources Control Board Order No. 2006 -0003 Page 16 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 Sewer System Management Plan Time Schedule Task and Completion Date Associated Section Population > Population _ Population Population < 100,000 between 100,000 behveen 10,000 2,500 and 10,000 and 2,500 Application for Permit _ Coverage 6 months after VAIDRs .Adoption Section C Reporting Program _ - - -- � 6 months after WDRs, Adoption Section G SSMP Development 9 months after 12 months after 1 15 months after 18 months after Plan and Schedule WDRs Adoption WDRs Adoption WDRs 2 WDRs 2 Nospecific Section Adoption Adoption Goals and _ Organization Structure 12 months after WDRs Adoption 18 months after WDRs Adoption Section D 13 i & ii Overflow Emergency _ Response Program Section D 13 vi Legal Authority Section D 13 (iii) 24 months after WDRs Adoption 30 months after WDRs Adoption 36 months after WDRs Adoption 39 months after WDRs Adoption Operation and Maintenance Program Section D 13 iv Grease Control Program Section D 13 (vii) Design and _ Performance Section D 13 v System Evaluation and Capacity Assurance 36 months after 39 months after .48 months after 51 months after Plan D 13 WDRs Adoption WDRs Adoption � ',NDRs Adoption i WDRs Adoption Section viii Final SSMP, incorporating all of the SSMP requirements Section D 13 State Water Resources Control Board Order No. 2006 -0003 Page 17 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 In the event that by July 1, 2006 the Executive Director is able to execute a memorandum of agreement (MOA) with the California Water Environment Association (CWEA) or discharger representatives outlining a strategy and time schedule for CWEA or another entity to provide statewide training on the adopted monitoring program, SSO database electronic reporting, and SSMP development, consistent with this Order, then the schedule of Reporting Program Section G shall be replaced with the following schedule: Reporting Program Section G Regional Boards 4, 8, 8 months after WDRs Adoption and 9 Regional Boards 1, 2, 12 months after WDRs Adoption and 3 Regional Boards 5, 6, 16 months after WDRs Adoption and 7 If this MOU is not executed by July 1, 2006, the reporting program time schedule will remain six (6) months for all regions and agency size categories. 2. In the event that the Executive Director executes the MOA identified in note 1 by July 1, 2006, then the deadline for this task shall be extended by six (6) months. The time schedule identified in the MOA must be consistent with the extended time schedule provided by this note. If the MOA is not executed by July 1, 2006, the six (6) month time extension will not be granted. E. WDRs and SSMP AVAILABILITY 1. A copy of the general WDRs and the certified SSMP shall be maintained at appropriate locations (such as the Enrollee's offices, facilities, and /or Internet homepage) and shall be available to sanitary sewer system operating and maintenance personnel at all times. F. ENTRY AND INSPECTION The Enrollee shall allow the State or Regional Water Boards or their authorized representative, upon presentation of credentials and other documents as may be required by law, to: a. Enter upon the Enrollee's premises where a regulated facility or activity is located or conducted, or where records are kept under the conditions of this Order; b. Have access to and copy, at reasonable times, any records that must be kept under the conditions of this Order; State Water Resources Control Board Order No. 2006-00C-,3 Page 98 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 c. Inspect at reasonable times any facilities, equipment (including monitoring and control equipment), practices, or operations regulated or required under this Order; and d. Sample or monitor at reasonable times, for the purposes of assuring compliance with this Order or as otherwise authorized by the California Water Code, any substances or parameters at any location. G. GENERAL MONITORING AND REPORTING REQUIREMENTS The Enrollee shall furnish to the State or Regional �Nater Board, within a reasonable time, any information that the State or Regional Water Board may request to determine whether cause exists for modifying, revoking and reissuing, or terminating this Order. The Enrollee shall also furnish to the Executive Director of the State Water Board or Executive Officer of the applicable Regional Water Board, upon request, copies of records required to be kept by this Order. 2. The Enrollee shall comply with the attached Monitoring and Reporting Program No. 2006 -0003 and future revisions thereto, as specified by the Executive Director. Monitoring results shall be reported at the intervals specified in Monitoring and Reporting Program No. 2006 -0003. Unless superseded by a specific enforcement Order for a specific Enrollee, these reporting requirements are intended to replace other mandatory routine written reports associated with SSOs. 3. All Enrollees must obtain SSO Database accounts and receive a "Username" and "Password" by registering through the California Integrated Water Quality System (CIWQS). These accounts will allow controlled and secure entry into the SSO Database. Additionally, within 30days of receiving an account and prior to recording spills into the SSO Database, all Enrollees must complete the "Collection System Questionnaire ", which collects pertinent information regarding a Enrollee's collection system. The "Collection System Duestionnaire" must be updated at least every 12 months. 4. Pursuant to Health and Safety Code section 5411.5, any person who, without regard to intent or negligence, causes or permits any untreated wastewater or other waste to be discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State, as soon as that person has knowledge of the discharge, shall immediately notify the local health officer of the discharge. Discharges of untreated or partially treated wastewater to storm drains and drainage channels, whether man -made or natural or concrete - lined, shall be reported as required above. Any SSO greater than 1,000 gallons discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State shall also be reporter to the Office of Emergency Services pursuant to California Water Code section 1 122 71. State Water Resources Control Board Order No. 2006 -0003 Page 19 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 H. CHANGE IN OWNERSHIP This Order is not transferable to any person or party, except after notice to the Executive Director. The Enrollee shall submit this notice in writing at least 30 days in advance of any proposed transfer. The notice must include a written agreement between the existing and new Enrollee containing a specific date for the transfer of this Order's responsibility and coverage between the existing Enrollee and the new Enrollee. This agreement shall include an acknowledgement that the existing Enrollee is liable for violations up to the transfer date and that the new Enrollee is liable from the transfer date forward. INCOMPLETE REPORTS 1. If an Enrollee becomes aware that it failed to submit any relevant facts in any report required under this Order, the Enrollee shall promptly submit such facts or information by formally amending the report in the Online SSO Database. J. REPORT DECLARATION 1. All applications, reports, or information shall be signed and certified as follows: (i) All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.) (ii) An individual is a duly authorized representative only if: (a) The authorization is made in writing by a person described in paragraph (i) of this provision; and (b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity. K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS 1. The California Water Code provides various enforcement options, including civil monetary remedies, for violations of this Order. 2. The California Water Code also provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this Order, or State Water Resources Control Board Order No. 2006 -0003 Page 20 of 20 Statewide General WDR For Wastewater Collection Agercies 512106 falsifying any information provided in the technical or monitoring reports is subject to civil monetary penalties. L. SEVERABILITY 1. The provisions of this Order are severable, and if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances, and the remainder of this Order, shall not be affected thereby. 2. This order does not convey any property rights of ary sort or any exclusive privileges. The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, nor KIrotect the Enrollee from liability under federal, state or local laws, nor create a vested right for the Enrollee to continue the waste discharge. CERTIFICATION The undersigned Clerk to the State Water Board does hereby certify that the foregoing is a full, true, and correct copy of general WDRs duly and regularly adopted at a meeting of the State Water Resources Control Board held on May 2, 2006. AYE: Tam M. Doduc Gerald D. Secundy NO: Arthur G. Baggett ABSENT: None ABSTAIN: None M Song Her Clerk to the Board STATE WATER RESOURCES CONTROL BOARD MONITORING AND REPORTING PROGRAM NO. 2006 -0003 STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS This Monitoring and Reporting Program (MRP) establishes monitoring, record keeping, reporting and public notification requirements for Order No. 2006 -2003, "Statewide General Waste Discharge Requirements for Sanitary Sewer Systems." Revisions to this MRP may be made at any time by the Executive Director, and may include a reduction or increase in the monitoring and reporting. A. SANITARY SEWER OVERFLOW REPORTING SSO Categories Category 1 - All discharges of sewage resulting from a failure in the Enrollee's sanitary sewer system that: A. Equal or exceed 1000 gallons, or B. Result in a discharge to a drainage channel and /or surface water; or C. Discharge to a storm drainpipe that was not fully captured and returned to the sanitary sewer system. 2. Category 2 — All other discharges of sewage resulting from a failure in the Enrollee's sanitary sewer system. 3. Private Lateral Sewage Discharges — Sewage discharges that are caused by blockages or other problems within a privately owned lateral. SSO Reportinq Timeframes 4. Category 1 SSOs — All SSOs that meet the above criteria for Category 1 SSOs must be reported as soon as: (1) the Enrollee has knowledge of the discharge, (2) reporting is possible, and (3) reporting can be provided without substantially impeding cleanup or other emergency measures. Initial reporting of Category 1 SSOs must be reported to the Online SSO System as soon as possible but no later than 3 business days after the Enrollee is made aware of the SSO. Minimum information that must be contained in the 3 -day report must include all information identified in section 9 below, except for item 9.K. A final certified report must be completed through the Online SSO System, within 15 calendar days of the conclusion of SSO response and remediation. Additional information may be added to the certified report, in the form of an attachment, at any time. The above reporting requirements do not preclude other emergency notification requirements and timeframes mandated by other regulatory agencies (local Monitoring and Reporting Program No. 2006 -0003 Page 2 of 5 Statewide General WDRs for Sanitary Sewer Systems 5/2/2006 County Health Officers, local Director of Environmental Health, Regional Water Boards, or Office of Emergency Services (OES)) or Stage law. 5. Category 2 SSOs — All SSOs that meet the above criteria for Category 2 SSOs must be reported to the Online SSO Database withir 30 days after the end of the calendar month in which the SSO occurs (e.g. all SSOs occurring in the month of January must be entered into the database by March 1st). 6. Private Lateral Sewage Discharges —All sewage discharges that meet the above criteria for Private Lateral sewage discharges may be reported to the Online SSO Database based upon the Enrollee's discretion. If a Private Lateral sewage discharge is recorded in the SSO Database, the Enrollee must identify the sewage discharge as occurring and caused by a private lateral, and a responsible party (other than the Enrollee) should be identified, if known. 7. If there are no SSOs during the calendar month, the E= nrollee will provide, within 30 days after the end of each calendar month, a statement through the Online SSO Database certifying that there were no SSOs for the designated month. 8. In the event that the SSO Online Database is not available, the enrollee must fax all required information to the appropriate Regional Water Board office in accordance with the time schedules identified above In such event, the Enrollee must also enter all required information into the Online SSO Database as soon as practical. Mandatory Information to be Included in SSO Online Reporting All Enrollees must obtain SSO Database accounts and receive a "Username" and "Password" by registering through the California Integrated Water Quality System (CIWQS). These accounts will allow controlled and secure Entry into the SSO Database. Additionally, within thirty (30) days of receiving an account and prior to recording SSOs into the SSO Database, all Enrollees must complete the "Collection System Questionnaire ", which collects pertinent information regarding an Enrollee's collection system. The "Collection System Questionnaire" must be updated at least every 12 months. At a minimum, the following mandatory information must be included prior to finalizing and certifying an SSO report for each category of SSO: 9. Category 2 SSOs: A. Location of SSO by entering GPS coordinates; B. Applicable Regional Water Board, i.e. identify the region in which the SSO occurred; C. County where SSO occurred; D. Whether or not the SSO entered a drainage channel and /or surface water; E. Whether or not the SSO was discharged to a storm drain pipe that was not fully captured and returned to the sanitary sewer system; Monitoring and Reporting Program No. 2006 -0003 Page 3 of 5 Statewide General WDRs for Sanitary Sewer Systems 5/2/2006 F. Estimated SSO volume in gallons; G. SSO source (manhole, cleanout, etc.); H. SSO cause (mainline blockage, roots, etc.); I. Time of SSO notification or discovery; J. Estimated operator arrival time; K. SSO destination; L. Estimated SSO end time; and M. SSO Certification. Upon SSO Certification, the SSO Database will issue a Final SSO Identification (ID) Number. 10. Private Lateral Sewage Discharges: A. All information listed above (if applicable and known), as well as; B. Identification of sewage discharge as a private lateral sewage discharge; and C. Responsible party contact information (if known). 11. Category 1 SSOs: A. All information listed for Category 2 SSOs, as well as; B. Estimated SSO volume that reached surface water, drainage channel, or not recovered from a storm drain; C. Estimated SSO amount recovered; D. Response and corrective action taken; E. If samples were taken, identify which regulatory agencies received sample results (if applicable). If no samples were taken, NA must be selected. F. Parameters that samples were analyzed for (if applicable); G. Identification of whether or not health warnings were posted; H. Beaches impacted (if applicable). If no beach was impacted, NA must be selected; I. Whether or not there is an ongoing investigation; J. Steps taken or planned to reduce, eliminate, and prevent reoccurrence of the overflow and a schedule of major milestones for those steps; K. OES control number (if applicable); L. Date OES was called (if applicable); M. Time OES was called (if applicable); N. Identification of whether or not County Health Officers were called; O. Date County Health Officer was called (if applicable); and P. Time County Health Officer was called (if applicable). Reportinq to Other Regulatory Agencies These reporting requirements do not preclude an Enrollee from reporting SSOs to other regulatory agencies pursuant to California state law. These reporting requirements do not replace other Regional Water Board telephone reporting requirements for SSOs. Monitoring and Reporting Program No. 2006 -0003 Page 4 of 5 Statewide General WDRs for San tary Sewer Systems 5/2/2006 The Enrollee shall report SSOs to OES, in accordance with California Water Code Section 13271. Office of Emergency Services Phone (800) 852 -7550 2. The Enrollee shall report SSOs to County Health officials in accordance with California Health and Safety Code Section 5410 et seq. 3. The SSO database will automatically generate an e -mail notification with customized information about the SSO upon initial reporting of the SSO and final certification for all Category 1 SSOs. E -mails will be sent to the appropriate County Health Officer and /or Environmental Health Department if the county desires this information, and the appropriate Regional \,Vater Board. B. Record Keeping Individual SSO records shall be maintained by the Enrollee for a minimum of five years from the date of the SSO. This period may be extended when requested by a Regional Water Board Executive Officer. 3. All records shall be made available for review upon State or Regional Water Board staff's request. 4. All monitoring instruments and devices that are used by the Enrollee to fulfill the prescribed monitoring and reporting program shall be! properly maintained and calibrated as necessary to ensure their continued accuracy; 5. The Enrollee shall retain records of all SSOs, such as. but not limited to and when applicable: a. Record of Certified report, as submitted to the online SSO database; b. All original recordings for continuous monitoring instrumentation; C. Service call records and complaint logs of calls received by the Enrollee; d. SSO calls; e. SSO records; f. Steps that have been and will be taken to prevent the SSO from recurring and a schedule to implement those steps. g. Work orders, work completed, and any other maintenance records from the previous 5 years which are associated wift responses and investigations of system problems related to SSOs; h. A list and description of complaints from customers or others from the previous 5 years; and i. Documentation of performance and implementation measures for the previous 5 years. 6. If water quality samples are required by an environmental or health regulatory agency or State law, or if voluntary monitoring is conducted by the Enrollee or its agent(s), as a result of any SSO, records of monitoring information shall include: Monitoring and Reporting Program No. 2006 -0003 Page 5 of 5 Statewide General WDRs for Sanitary Sewer Systems 5/2/2006 a. The date, exact place, and time of sampling or measurements; b. The individual(s) who performed the sampling or measurements; C. The date(s) analyses were performed; d. The individual(s) who performed the analyses; e. The analytical technique or method used; and, f. The results of such analyses. C. Certification 1. All final reports must be certified by an authorized person as required by Provision J of the Order. 2. Registration of authorized individuals, who may certify reports, will be in accordance with the CIWQS' protocols for reporting. Monitoring and Reporting Program No. 2006 -0003 will become effective on the date of adoption by the State Water Board. CERTIFICATION The undersigned Clerk to the Board does hereby certify that the foregoing is a full, true, and correct copy of a resolution duly and regularly adopted at a meeting of the State Water Board held on May 2, 2006. Song Her Clerk to the Board DRAFT - March 22, 2011 STATE WATER RESOURCES CONTROL BOARD MONITORING AND REPORTING PROGRAM NO. 2011 -XXXX-DWQ STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS This Monitoring and Reporting Program (MRP) establishes monitoring, record keeping, reporting and public notification requirements for Order No. 2011 -XXXX -DWQ, "Statewide General Waste Discharge Requirements for Sanitary Sewer Systems." The Executive Director may make revisions to this MRP at any time. These revisions may include a reduction or increase in the monitoring and reporting. The following notification and reporting requirements are in addition to and do not preclude other emergency notification and reporting requirements and timeframes mandated by other regulatory programs and agencies (e.g., Storm Water Permit, local County Health Officers, local Director of Environmental Health, Regional Water Quality Control Boards) or State laws. A. SANITARY SEWER OVERFLOW NOTIFICATION REQUIREMENTS Although State Water Resources Control Board (State Water Board) and Regional Water Quality Control Board (Regional Water Board) staff do not have duties as first responders, this MRP is an appropriate mechanism to ensure that the agencies that have first responder duties are notified in a timely manner in order to protect public health and beneficial uses. For any discharge of wastewater that results or may result in a discharge to a surface water of the state, either directly or by way of a drainage channel or storm drainpipe, the Enrollee shall, as soon as possible, but not later than two (2) hours after (A) that Enrollee has knowledge of the discharge,(B) notification is possible, and (C) notification can be provided without substantially impeding cleanup or other emergency measures, notify the California Emergency Management Agency (Cal EMA) and obtain a notification control number. B. SANITARY SEWER OVERFLOW REPORTING REQUIREMENTS SSO Categories 1. Category 1 — All discharges of wastewater resulting from a failure in the Enrollee's sanitary sewer system that: A. Equal or exceed 1000 gallons, or y: ...r, Monitoring and Reporting Program No. 2011 - XXXX -DWO Page 2 o 6 Statewide WDRs for Sanitary Sewer Systems XXIXXI2011 B. Any volume of wastewater that discharges to a drainage channel tributary to a surface water of the state and /or directly to a surface water of the state; or C. Any volume of wastewater that reaches a storm drainpipe and is not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from a storm drainpipe is considered to have reached surface water of the :Mate unless the storm water system discharges to a groundwater infiltration basin (e.g., infiltration pit, percolation pond). 2. Category 2 - All other discharges of wastewater resulting from a failure in the Enrollee's sanitary sewer system. PLSD Categories Category 1 - All discharges of wastewater resulting frc:m a failure in a privately owned sewer lateral that: A. Equal or exceed 1000 gallons, or B. Any volume of wastewater that discharges to a drainage channel tributary to a surface water of the state and /or directly to a surface water of the state; or C. Any volume of wastewater that reaches a storm drairpipe and is not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from a storm drainpipe is considered to have reached a surface water of the state unless the storm water system discharges to a groundwater infiltration basin (e.g., infiltration pit, percolation pond). 2. Category 2 - All other discharges of wastewater resulting from a failure in a privately owned sewer lateral. SSO Reporting Timeframes Category 1 SSOs - Except as provided above, all SSOs that meet the above criteria for Category 1 SSOs shall be reported as soon as: (1 ) the Enrollee has knowledge of the discharge, (2) reporting is possible, and (3) repo -ting can be provided without substantially impeding cleanup or other emergency n- easures. Draft reports for Category 1 SSOs shall be submitted to the Online SSO Database as soon as possible but no later than 3 business days after the Enrollee is made aware of the SSO by citizen complaint or discovery. Minimum informatior that shall be contained in the draft report shall include all information identified below, except for item 1.K -O. A final certified report shall be completed through the Online SSO Database within 15 calendar days of the conclusion of SSO response activities. Additional information may be added to the certified report, by amending the report or by adding an attachment to the report, at any time. 2. Category 2 SSOs - All SSOs that meet the above criteria. for Category 2 SSOs shall be reported to the Online SSO Database within 30 days after the end of the calendar DRAFT - March 22, 2011 Monitoring and Reporting Program No. 2011 -XXXX-D WQ Page 3 of 6 Statewide WDRs for Sanitary Sewer Systems XXIXXI2011 month in which the SSO occurs (e.g. all SSOs occurring in the month of February shall be entered into the database by March 30th) 3. PLSDs — For PLSDs within the Enrollee's service area and that the Enrollee becomes aware of, the Enrollee shall report the PLSD to the Online SSO Database within 30 days after the end of the calendar month in which the PLSD occurs. The Enrollee will not be responsible for the cause or cleanup of the PLSD or the repair of the private lateral. However, the Enrollee shall be responsible for reporting PLSDs that occur within its jurisdiction and for which it becomes aware. The enrollee is encouraged to provide notification to Cal EMA per section A above or notify the responsible party that such notification should be completed as required by state law. 4. If there are no SSOs during the calendar month, the Enrollee shall provide, within 30 days after the end of each calendar month, a "No- Spill" certification statement through the Online SSO Database certifying that there were no SSOs for the designated month. If there are no SSOs during a calendar month and there are PLSDs reported during the calendar month, the Enrollee shall still provide the "No- Spill" certification. 5. In the event that the SSO Online Database is not available, the enrollee shall fax all required information to the appropriate Regional Water Board office in accordance with the time schedules identified above. In such event, the Enrollee shall also enter all required information into the Online SSO Database as soon as practical. Mandatory Information to be Included in SSO Online Reporting All Enrollees shall obtain SSO Database accounts and receive a "Username" and "Password" by registering through the California Integrated Water Quality System (CIWQS) which can be reached at CIWQS @waterboards.ca.gov or by calling 1- 866 - 792 -4977, M -F, 8am to 5pm. These accounts will allow controlled and secure entry into the SSO Database. Additionally, within thirty (30) days of receiving an account and prior to recording SSOs into the SSO Database, all Enrollees must complete the "Collection System Questionnaire ", where pertinent information regarding an Enrollee's collection system is recorded. The "Collection System Questionnaire" shall be updated at least every 12 months. At a minimum, the following mandatory information shall be included prior to finalizing and certifying an SSO report for each category of SSO: 1. Category 2 SSOs: A. Location of SSO by entering GPS coordinates; B. Whether or not the SSO entered a drainage channel and /or surface water; C. Whether or not the SSO was discharged to a storm drain pipe that was not fully captured and returned to the sanitary sewer system; D. Actual or estimated SSO start date and time E. Actual or Estimated SSO volume in gallons; F. SSO appearance point (manhole, cleanout, etc.); G. SSO cause (mainline blockage, roots, etc.); H. SSO Failure Point (main, lateral, etc.); I. Date and time of SSO notification or discovery; J. Estimated operator arrival time; D 'A'=- T - . iat-vh 2�_. Monitoring and Reporting Program No. 2011 - XXXX -DWO Page 4 of 6 Statewide WDRs for Sanitary Sewer Systems XXIXXI2011 K. SSO destination; L. Estimated SSO end date and time; and M. SSO Certification. Upon SSO Certification, the SSO Database will issue a final SSO Identification (ID) Number. 2. Private Lateral Sewage Discharges: A. All information listed above (if applicable and Known) with the exception of 1.A, as well as; B. The address, or most accurate location ir{orrration known (e.g., GPS Coordinates), of where the PLSD occurrec: C. Identification of sewage discharge as a private, lateral sewage discharge; and D. Responsible party contact information (if known). 3. Category 1 SSOs: A. All information listed for Category 2 SSOs, as well as; B. Estimated SSO volume that reached a surface water of the state, drainage channel, or not recovered from a storm drain; C. Estimated SSO amount recovered; D. Identification of method(s) used for SSO volume estimates; E. Response and corrective action taken; F. If samples were taken, identify which regulatory agencies received sample results (if applicable). If no samples were taken, NA shall be selected. G. Parameters that samples were analyzed for (if applicable); H. Identification of whether or not health warnings were posted; I. Name of surface waters impacted (if applicable). If no surface waters were impacted, NA shall be selected; J. Name of beaches impacted (if applicable). If no beach was impacted, NA must be selected; K. Whether or not there is an ongoing investigation; L. Steps taken or planned to reduce, eliminate. and prevent reoccurrence of the overflow; and a schedule of major milestones for those steps; M. Cal EMA control number (if applicable); N. Date Cal EMA was called (if applicable); O. Time Cal EMA was called (if applicable); Reportinq to Other Regulatory Agencies These reporting requirements do not preclude an Enrollee fro-l) reporting SSOs to other regulatory agencies pursuant to state law. These reporting reeuirements do not replace other Regional Water Board notification and reporting requirements for SSOs and PLSDs. 1. The Enrollee shall report SSOs that reach or may reach a surface water of the state to Cal EMA in accordance with California Water Code Section 13271. California Emergency Management Agency Phone (800) 852 -7550 DRAFT - March 22, 2011 Monitoring and Reporting Program No. 201 i- XXXX -DWO Page 5 of 6 Statewide WDRs for Sanitary Sewer Systems XXIXXI2011 2. The SSO database will automatically generate an e-mail notification with customized information about the SSO or PLSD upon initial reporting and final certification for all Category 1 SSOs and PLSDs. E -mails will be sent to the appropriate County Health Officer, Environmental Health Department, and Regional Water Board if they request this information. C. RECORD KEEPING REQUIREMENTS 1. Records of individual SSOs and PLSDs shall be maintained by the Enrollee for a minimum of five years from the date of occurrence of the SSO or PLSD. This period may be extended when requested by a Regional Water Board Executive Officer. At a minimum, the following records shall be maintained by the Enrollee: A. Photographic evidence of each SSO event to document the spill and the response activities; B. A printed or electronic record of each SSO initial draft report submitted to the Online SSO Database; C. A printed record of each SSO certified report and any subsequent amended and certified report(s); D. Records of all incoming SSO and /or PLSD complaints, both during and after business hours, including the date, time, and method of notification, the nature of each incoming complaint, and the complainant's name and telephone number; E. Field crew records to document SSO response activities, including the name(s) and title(s) of the response crew member(s), identification of the name(s) of the staff that estimated the spill and recovery volumes, and identification of the method(s) utilized to estimate the spill and recovery volumes; F. Steps that have been and will be taken to prevent the SSO from recurring and the schedule to implement those steps; G. Records of inspections, maintenance, operations, repairs, and funding of collection system assets; and H. All records demonstrating the Enrollee's tasks and activities undertaken to implement all the elements of its SSMP. 2. All records shall be made available for review upon State or Regional Water Board staff's request. 3. All monitoring instruments and devices that are used by the Enrollee to fulfill the prescribed monitoring and reporting program shall be properly maintained and calibrated as necessary to ensure their continued accuracy; Monitoring and Reporting Program No. 2011- XXXX -DWQ Page 6 of 6 Statewide WDRs for Sanitary Sewer Systems XXIXXI2011 5. If water quality samples are required by an environmental or health regulatory agency, state law, or if voluntary monitoring is conducted by the Enrollee or its agent(s) as a result of any SSO or PLSD, records of monitoring irforrnation shall include: A. The date, exact place, and time of samp ing or measurements; B. The individual(s) who performed the samp:inq or measurements; C. The date(s) analyses were performed; D. The individual(s) who performed the analyses; E. The analytical technique or method used: and F. The results of such analyses. D. CERTIFICATION 1. All final SSO reports shall be certified by an authorized person as required by Provision J of Order No. 2011 -XXXX -DWQ. Certificat on of PLSD reports shall not be required. 2. Registration of authorized individuals who may certify reports will be in accordance with the CIWQS' protocols for reporting. Monitoring and Reporting Program No. 2011 - XXXX -DWQ v011 become effective on the date of adoption by the State Water Board. CERTIFICATION The undersigned Clerk to the Board does hereby certify that the foregoing is a full, true, and correct copy of an order amended by the Executive Director oi' the State Water Board. Jeanine Townsend Clerk to the Board DRAFT - March 22, 2011 STATE WATER RESOURCES CONTROL BOARD ORDER NO. 2011 - XXXX -DWQ STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS (SSS WDRs) The State Water Resources Control Board (State Water Board) finds that: The SSS WDRS for sanitary sewer systems is the result of a review and update of Order No. 2006 - 0003 -DWQ and will improve wastewater spill data collection and oversight of sanitary sewer system management. The implementation of the general Waste Discharge Requirements (WDRs) for sanitary sewer systems under Order No. 2006- 0003 -DWQ adopted in May 2006 has provided the State Water Board with information to assess water quality problems caused by wastewater spills from sanitary sewer systems. It has also provided uniformity in reporting on the number of wastewater spills, the wastewater volume spilled, and the causes of wastewater spills in the state. 2. The provisions of the SSS WDRs implement California Water Code requirements that specify that notification be provided when wastewater spills to waters of the state occur (Water Code section 13271), that a report of the spill be filed with the Water Boards (Water Code section 13193(c)), and that the waste from the spill be cleaned up and its effects be abated (Water Code section13304). 3. Both the lineal footage of pipe and the volume of wastewater transported by a sanitary sewer system are significant indicators of the potential for the sanitary sewer system to have wastewater spills that can affect human health and the environment. To ensure that the number of wastewater spills and the volume of wastewater spilled in the state are reported and oversight of sewer system management is provided, all publicly and privately owned entities, including federal and state agencies, municipalities, counties, districts, private residential and commercial development owners, mobile home park owners, and other entities that own sanitary sewer systems in the State of California meeting both of the following two applicability criteria are required to comply with the terms of the SSS WDRs. Such entities are hereinafter referred to as "Enrollees ". Applicability Criteria: (a) The sanitary sewer system has a connected system of pipes greater than one mile in contiguous length, and (b) The sanitary sewer system collects and conveys, on any single day, more than 25,000 gallons per day of untreated or partially treated wastewater to a publicly or privately owned treatment facility or sanitary sewer system. 4. Enrollees who own multiple sanitary sewer system meeting the above two applicability criteria and that are not physically connected are required to enroll each distinct sanitary sewer system separately under the SSS WDRs if they are managed as distinct assets in the form of separate sanitation districts, under separate operations and maintenance and /or capital improvement budgets, or are otherwise managed as distinct and separate sanitary sewer systems. This will facilitate the tracking of wastewater spills from each State Water Resources Control Board Order No. 2011 - XXXX -DWO Page 2 of 26 Statewide WDRs For Sanitary Sever Systems XXXXX /2011 distinct collection system in the state and ensure all collection system assets are managed properly and spills from them are reported. 5. To ensure all of an Enrollee's collection system assets are managed properly and spills from them are reported, where an Enrollee owns at least cne sanitary sewer system meeting the two applicability criteria in Finding No. 3 and additional sanitary sewer systems with connected systems of pipes less than one mile in contiguous length not physically connected to the Enrollee's enrolled sanitary sewer system, the Enrollee must comply with the SSS NlDRs for those sanitary sewer systems they own that are under one mile in contiguous length and manage them under a E:;anitary Sewer Management Plan. Several sanitary sewer systems in the State of California are combined. They collect and convey both wastewater and storm water. These combined sanitary sewer systems are owned by entities that also own publicly owned treatment works that have been issued National Pollutant Discharge Elimination System %JPDES) permits. Requirements for proper operation and maintenance of t'�ese combined sanitary sewer systems are incorporated via standard conditions in their NP-DES permits. Requirements for spill reporting from these combined sanitary sewer systems shall be incorporated in their Monitoring and Reporting Programs ;MRPs). 7. Sanitary sewer overflows (SSOs) and Private Lateral Sewage Discharges (PLSDs) are overflows from sanitary sewer systems of wastewater including domestic sewage as well as industrial and commercial wastewater, depending on the pattern of land uses in the area served by the sanitary sewer system. SSOs and PL-S -Ds often contain high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen - demanding organic compounds, oil and grease and other pol utants. SSOs and PLSDs may cause a public nuisance, particularly when raw untreated wastewater is discharged to areas with high public exposure, such as streets or surface waters used for drinking, fishing, or body contact recreation. SSOs and PLSDs may pollute surface or ground waters, threaten beneficial uses and public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of su, ace waters. 8. Sanitary sewer systems experience periodic failures result no in discharges to waters of the state. Many factors (including factors related to geol,_)py, design, construction methods and materials, age of the system, population gr -with, and system operation and maintenance), affect the likelihood of an SSO. A proactive approach that requires Enrollees to ensure that a system -wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs v,vithin the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs. 9. Major causes of SSOs and PLSDs include but are not limited to: grease blockages, root blockages, debris blockages, sewer line flood damage, manhole structural failures, pipe failures, vandalism, pump station mechanical failures, powt�r outages, excessive storm or ground water inflow. /infiltration, sanitary sewer system age, construction related material failures, lack of proper operation and maintenance, insufficient capacity, and contractor - caused damages. Many SSOs and PLSDs can be, prevented by having adequate facilities, source control measures, and proper operation and maintenance of the sanitary sewer system. DRAFT - March 22, 2011 State Water Resources Control Board Order No. 2011- XXXX -DWQ Page 3 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXX /2011 10. It is the State Water Board's intent to gather additional information on the causes and sources of SSOs and PLSDs to augment existing information and to determine the full extent of SSOs and PLSDs and consequent public health and /or environmental impacts occurring in the State. 11. Both uniform SSO and PLSD reporting and a centralized statewide electronic database have been developed and implemented to collect information to allow the State Water Board and Regional Water Quality Control Boards (Regional Water Boards) to effectively analyze the extent of SSOs and PLSDs statewide and their potential impacts on beneficial uses and public health. The attached Monitoring and Reporting Program No. 2011 -XXXX -DWQ is necessary to ensure compliance with the SSS WDRs. 12. Information regarding SSOs and PLSDs must be provided to Regional Water Boards and other regulatory agencies in a timely manner and be made available to the public in a complete, concise, and timely fashion. 13. Some Regional Water Boards have issued WDRs or WDRs that serve as National Pollution Discharge Elimination System (NPDES) permits to sanitary sewer system owners and /or operators within their jurisdictions. The SSS WDRs establishes minimum requirements to prevent SSOs. Although it is the State Water Board's intent that the SSS WDRs be the primary regulatory mechanism for sanitary sewer systems statewide, Regional Water Boards may issue more stringent or more prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of a Regional Water Board's WDRs for a system subject to the SSS WDRs, the Regional Water Board will coordinate its requirements with stated requirements within the SSS WDRs, to identify requirements that are more stringent, to remove requirements that are less stringent than the SSS WDRs, and to provide consistency in reporting. SEWER SYSTEM MANAGEMENT PLANS 14. To facilitate implementation of asset management principles including proper maintenance, operations, management, and funding of sanitary sewer systems, the SSS WDRs requires each Enrollee to develop and implement a system- specific Sewer System Management Plan (SSMP) for each sanitary sewer system enrolled for coverage under the SSS WDRs. To be effective, SSMPs shall include provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management and cost benefit analyses. Additionally, the SSMP shall contain a spill response plan that establishes standard procedures for immediate response to an SSO in a manner designed to minimize water quality impacts and potential nuisance conditions. 15. Many local public agencies in California have already developed SSMPs and implemented measures to reduce SSOs. These entities can build upon their existing efforts to establish a comprehensive SSMP consistent with the SSS WDRs. Other public and private entities, however, will require technical assistance and, in some cases, funding to improve sanitary sewer system operation and maintenance in order to develop SSMPs and measures to reduce SSOs. 22. State Water Resources Control Board Order No. 2011- XXXX -DWO Page 4 of 26 Statewide WDRs For Sanitary Seiver Systems XXXXX /2011 16. SSMP certification by technically qualified and experienced persons can provide a useful and cost - effective means for ensuring that SSMPs are ceveloped and implemented appropriately. REGULATORY CONSIDERATIONS 17. The Federal Clean Water Act largely prohibits any discharge of pollutants from a point source to waters of the United States except as authorized r,nder an NPDES permit. In general, any point source discharge of wastewater effluent to waters of the United States shall comply with technology- based, secondary treatment standards, at a minimum, and any more stringent requirements necessary to meet applicable water quality standards and other requirements. Hence, the unpermitted discharge of wastewater from a sanitary sewer system to waters of the United States is illeg<31 under the Clean Water Act. 18. In addition, the Basin Plans adopted by the Regional Water Boards in the San Francisco Bay, Central Valley, Lahontan, Santa Anna, and San Dieco - egions contain discharge prohibitions that apply to the discharge of untreated or partially treated wastewater. Finally, the California Water Code generally prohibits the discharge of waste to land prior to the filing of any required report of waste discharge and the subsequent issuance of either WDRs or a condit onal waiver of WDRs. 19. California Water Code section 13263 provides that the State Water Board may prescribe general WDRs for a category of discharges if the State Water Board finds or determines that: • The discharges are produced by the same or similar operations; • The discharges involve the same or similar types of waste; • The discharges require the same or similar treatment standards; and • The discharges are more appropriately regulated uncle- general discharge requirements than individual discharge requirements. The SSS WDRs establish requirements for a class of operations, facilities, and discharges that are similar throughout the state. 20. The issuance of the SSS WDRs to Enrollees will: (a) Reduce the administrative burden of issuing individual WDRs to each Enrollee; (b) Provide for a unified statewide approach for the reporting and database tracking of SSOs and PLSDs; (c) Establish consistent and uniform requirements for SSMP development and implementation; (d) Facilitate consistent enforcement for violations. 21. The beneficial uses of surface waters that can be impaired by SSOs and PLSDs include, but are not limited to, aquatic life, drinking water supply, body contact and non - contact DRAFT - March 22, 2011 State Water Resources Control Board Order No. 2011 - XXXX -DWO Page 5 of 26 Statewide WDRs For Sanitary Sewer Systems XXXXX /2011 recreation, and aesthetics. Surface waters throughout the state support these uses to varying degrees. 22. The implementation of requirements set forth in the SSS WDRs will ensure the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each region and take into account the environmental characteristics of hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect water quality in the area, costs associated with compliance with these requirements, the need for developing housing within California, and the need to develop and use recycled water. 23. The provisions of the SSS WDRs are issued pursuant to the authority set forth in the following Water Code and Health and Safety Code provisions: (a) Water Code section 13271 that requires any person who "causes or permits any hazardous substance or sewage to be discharged in or on any waters of the state, or discharged or deposited where it is, or probably will be, discharged in or on any waters of the state" to provide immediate notification to the California Emergency Management Agency "as soon as (A) that person has knowledge of the discharge,(B) notification is possible, and (C) notification can be provided without substantially impeding cleanup or other emergency measures ". Provisions of the SSS WDRs implement this Water Code requirement. (b) Water Code section 13193(c) that requires a report be filed with the appropriate Regional Water Board when a spill or overflow from a sanitary sewer system to waters of the state occurs. Provisions of the SSS WDRs implement this Water Code requirement. (c) Water Code section 13263 that requires a water board to, after any necessary hearing, prescribe requirements as to the nature of any proposed discharge, existing discharge, or material change in an existing discharge. Section 13263 requires, among other things, that the water board take into consideration the need to prevent nuisance. (d) Health and Safety Code section 5411 that states "No person shall discharge sewage or other waste, or the effluent of treated sewage or other waste, in any manner which will result in contamination, pollution or a nuisance." Provisions of the SSS WDRs implement this Health and Safety Code requirement. (e) Water Code section 13304 that requires persons who discharge wastes to waters of the state in violation of any waste discharge requirement, other order, or prohibition to cleanup the waste and abate the effects of the waste. Provisions of the SSS WDRs implement this Water Code requirement. (f) Water Code section 13267(b)(1) that provides the authority for Water Board staff to require technical or monitoring program reports when conducting investigations of any persons, political agency, or entity who have discharged waste. Reports required for these investigations may be in addition to routine icr i [`df[ciPQ, r ti i State Water Resources Control Board Order No. 2011 - XXXX -D WO Page 6 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 reporting requirements specified in the SSS WCR:, and associated Monitoring and Reporting Program. (g) Water Code section 13267(c) that provides the authority for State and Regional Water Board staff to inspect facilities to determine compliance with waste discharge requirements. Routine inspections of E_ ircllee sanitary sewer systems will be implemerted to ensure compliance with t-)-n SSS WDRs. (h) Water Code section 13267(f) that provides that the State Water Board may carry out the authority of the Regional Water Boards. The .State Water Board and Regional Water Boards will work together in implementing the SSS WDRs and enforcing its provisions. (i) Water Code section 13383 (a) that authorizes thr- State and Regional Water Boards to establish monitoring, inspection, entry eporting, and record - keeping requirements for any person who discharges, or proposes to discharge, to navigable waters and any person who introduces pollutants into a publicly owned treatment works. Section 13383 (b) authorizes the Slate and Regional Water Boards to require any person subject to this sect on to establish and maintain monitoring equipment or methods and provide information as required. 24. The SSS WDRs are consistent with State Water Board Resolution No. 68 -16 (Statement of Policy with Respect to Maintaining High Quality of Waters in California). The SSS WDRs impose conditions to prevent impacts to water quality; does not allow the degradation of water quality, will not unreasonably affect beneficial uses of water, and will not result in water quality less than prescribed in State and Regional Water Board plans and policies. 25. The action to adopt the SSS WDRs is exempt from the California Environmental Quality Act (CEQA, Public Resources Code §21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment. (California Code Regulations, Title 14, §15308). In addition, the action to adopt the SSS WDRs is exempt from CEQA pursuant to California Code Regulations. Title 4 §15301, to the extent that it applies to existing sanitary sewer systems that constitute "existing facilities" as that term is used in §15301, and §15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no E'Xnansion of capacity. 26. The Monitoring and Reporting Program No. 2011 - XXXX -DWQ, which is incorporated by reference in the SSS WDRs, specifies the sewer spill not `c:ation and reporting requirements of the SSS WDRs. 27. The Staff Report, which is incorporated by reference in the SSS WDRs, contains supplemental information that was also considered in esteb'ishing these requirements. 28. The State Water Board has notified all known affected sa,iitary sewer system owners and all known interested persons of the intent to prescribe general WDRs in the form of the SSS WDRs for sanitary sewer systems. DRAFT - March 22, 2011 State Water Resources Control Board Order No. 2011- XXXX -DWQ Page 7 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 29. The State Water Board conducted a public hearing on XXXX X, 2011, to receive oral and written comments on the draft SSS WDRs. IT IS HEREBY ORDERED, that pursuant to California Water Code section 13263, the Enrollees, their agents, successors, and assigns, in order to meet the provisions contained in Division 7 of the California Water Code and regulations adopted there under, shall comply with the following: A. DEFINITIONS 1. Combined Sanitary Sewer System - A system of pipes, pump stations, sewer lines, or other conveyances used to collect and convey wastewater and storm water runoff. 2. Data Submitter - Any individual authorized by a legally responsible official (LRO) to enter data into the online sanitary sewer overflow (SSO) database on behalf of an enrolled agency. 3. Drainage Channel - For the purposes of the SSS WDRs, a drainage channel is defined as a man -made or natural channel that conveys runoff as part of a separate storm water collection system. 4. Enrollee - A public or private entity that: (a) Owns a sanitary sewer system that contains segments of pipe greater than one mile in contiguous length and that collects and conveys, at any time, more than 25,000 gallons per day of untreated or partially treated wastewater to a publicly or privately owned treatment facility or sanitary sewer system in the State of California; and (b) Submitted a complete and approved application for coverage under the SSS WDRs. 5. Lateral — Segment(s) of pipe that connect(s) a home, building, or satellite sewer system to a sewer main. 6. Legally Responsible Official (LRO) - Any individual authorized to enter and certify data into the online sanitary sewer overflow (SSO) database on behalf of an enrolled agency. 7. Nuisance — Water Code section 13050, subdivision (m), defines nuisance as anything that meets all of the following requirements: (a) Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. (b) Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal. _' RA T - [%A� ,, rc 22,2:'-, State Water Resources Control Board Order No. 2011 - XXXX -DWO Page 8 of 26 Statewide WDRs For Sanitary Sewer Systems XXXXX /2011 (c) Occurs during, or as a result of, the treatment or disposal of wastes. 8. Private Lateral — Privately owned sewer piping that is tributary to an Enrollee's sanitary sewer system. The responsibility for maintaining private laterals can be solely that of the Enrollee or private property owner; or it can be shared bPtwE�en the two parties. Sewer use agreements dictate lateral responsibility and the basis for a shared arrangement. Private Lateral Sewage Discharge (PLSD) - Wastewate discharges caused by blockages or other problems within laterals are the resporsibility of the private lateral owner and not the Enrolee. Discharges from sanitary sewer systems which are tributary to the Enrollee's sanitary sewer system but are not owned by the Enrollee and do not meet the applicability requirements for enrollment under the SSS WDRs are also considered PLSDs. 10. Sanitary sewer overflow (SSO) - Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system upstream of a treatment plant head - works. SSOs include: (a) Overflows or releases of untreated or partially treated wastewater that reach surface waters of the state. This includes all wastewater releases to storm drain pipes that are tributary to waters of the state that are not fully recovered; (b) Overflows or releases of untreated or partially treated wastewater that do not reach surface waters of the state; and (c) Wastewater backups into buildings and on private properties that are caused by blockages or flow conditions within the Enrollee owned portion of a sanitary sewer system. 11. Sanitary sewer system — Any system of publicly or privately owned pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant head -works used to collect and convey wastewater to a treatment facility or downstream sanitary sewer system. Temporary storage and conveyance facilities attached to the sanitary sewer system (such as vaults, temporary piping, o.,et wells, impoundments, tanks, etc.) are considered part of the sanitary sewer system and discharges into these temporary storage facilities are not considered SSOs. Trra term "collection system" shall have the same definition as a sanitary sewer system for the purposes of the SSS WDRs. For purposes of the SSS WDRs, sanitary sewer systems ircl.ade only those systems meeting both of the following applicability criteria: (a) The sanitary sewer system has a connected system of pipes greater than one mile in contiguous: length, and (b) The sanitary sewer system collects and conveys, on any single day, more than 25,000 gallons per day of untreated or partially treated wastewater to a publicly or privately owned treatment facility or sanitary serer system. 12. Satellite sanitary sewer system — Any system of publicly or privately owned pipes, pump stations, sewer lines, or other conveyances meeting 'hE:' definition of a "sanitary DRAFT - March 22, 2011 State Water Resources Control Board Order No. 2011 -XXXX-D WO Page 9 of 26 Statewide WDRs For Sanitary Sewer Systems XXXXX /2011 sewer system" that is tributary to another system of publicly or privately owned pipes, pump stations, sewer lines, or other conveyances meeting the definition of a "sanitary sewer system ". 13. Spill - Generic term referring to any discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system upstream of a wastewater treatment plant head - works. 14. Storm Drain - For the purposes of the SSS WDRs, any pipe that is part of a separate storm water collection system used for collecting and conveying runoff. 15. Untreated or partially treated wastewater — Wastewater that has not been treated to meet applicable regulatory standards for discharge to waters of the state. 16. Surface waters of the state - Means any surface water, including saline waters, within the boundaries of the state. "Surface waters of the state" do not include groundwater. B. APPLICATION REQUIREMENTS Applicability Criteria and Deadlines for Application — All public and private entities that currently own sanitary sewer systems within the State of California meeting both of the following two applicability criteria must apply for coverage under the SSS WDRs within six (6) months of their adoption. Additionally, public and private entities that acquire sanitary sewer systems meeting both of the two applicability criteria noted below or whose sanitary sewer systems are expanded in size such that they will now meet both of the two applicability criteria noted below, after the date of adoption of the SSS WDRs, must apply for coverage under the SSS WDRs at least three (3) months prior to operation of those facilities. Applicability Criteria: (a) The sanitary sewer system has a connected system of pipes greater than one mile in contiguous length, and (b) The sanitary sewer system collects and conveys, on any single day, more than 25,000 gallons per day of untreated or partially treated wastewater to a publicly or privately owned treatment facility or sanitary sewer system. For the purpose of establishing applicability for enrollment on the basis of flows, either the measured peak daily flow rate or calculated peak daily flow rate based on industry accepted peak wastewater generation rates for land uses in the sanitary sewer system service area may be used. Application is made by mailing a completed Notice of Intent (NOI) form to the State Water Board. Blank NOI forms can be downloaded in PDF format from the State Water Boards SSO Reduction Program web page at http: / /www.waterboards.ca.gov/ water— issues /programs /sso /index.shtml. A separate NOI is required for each sanitary sewer system to be enrolled for coverage under the SSS WDRs. EJ R'F_ _ Wi KU- 22", 2 State Water Resources Control Board Order No. 2011 - XXXX -D WO Page 10 of 26 Statewide WDRs For Sanitary Sewer Systems XXXXX /2011 Enrollees who own multiple sanitary sewer systems meeting the above applicability criteria and that are not physically connected are required to enroll each distinct sanitary sewer system separately under the SSS WDRs if they are rranaged as distinct assets in the form of separate sanitation districts, under separate operations and maintenance and /or capital improvement budgets, or are otherwise rr:.naged as distinct and separate sanitary sewer systems. 3. Where an Enrollee owns at least one sanitary sewer system meeting the applicability criteria in (1) above in addition to sanitary sewer systems with connected systems of pipes less than one mile in contiguous length that are not physically connected to their enrolled sanitary sewer system, the Enrollee is required tc comply with the requirements of the SSS WDRs for those sanitary sewer systems under one mile in contiguous length and manage them unde• a Sanitary Sewer Management Plan. 4. Applications under the SSS WDRs — In order to apply fe- coverage pursuant to the SSS WDRs, a legally authorized representative for each Enrollee must submit a complete application package. Current Enrollees of Order No. 200E- 0003 -DWQ are required to submit a new application package for coverage under tl-e SSS WDRs. Within sixty (60) days of adoption, State Water Board staff will send specific- instructions on how to apply for coverage under the SSS WDRs to all current Enrollee': cf Order No. 2006-0003 - DWQ and all known potential Enrollees that own sanitary selnrer systems. Potential Enrollees that do not receive notice may obtain applications and instructions online on the Water Board's website at http: / /www.waterboards.ca.gov/ water_ issues /programs /sso'index.shtm1. 5. Coverage under the SSS WDRs — Permit coverage will oe in effect once a complete application package has been submitted and approved by the State Water Board's Division of Water Quality. C. PROHIBITIONS 1. Any SSO that results in a discharge of untreated or partially treated wastewater to surface water of the state is prohibited. This includes: (a) Discharges to storm drains that are not fully captures' and returned to the sanitary sewer system or captured and otherwise appropriately disposed of if the storm drain is tributary to a surface water of the state, and (b) Discharges to drainage channels if the drainage channel is a surface water of the state or tributary to a surface water of the state. 2. Any SSO that results in a discharge of untreated or partially treated wastewater that creates a nuisance as defined in California Water Code § 13050(m) is prohibited. 3. The discharge of chlorine, or any other toxic substance used for disinfection and cleanup of wastewater spills to any surface water body is prohibited. This prohibition applies to the chlorine residual in the potable water used for wash dcwn and clean -up of wastewater spills. DRAFT - March 22, 2011 State Water Resources Control Board Order No. 2011 - XXXX -DW0 Page 11 of 26 Statewide WDRs For Sanitary Sewer Systems XXXXX /2011 D. PROVISIONS 1. The Enrollee must comply with all conditions of the SSS WDRs. Any noncompliance with the SSS WDRs constitutes a violation of the California Water Code and is grounds for enforcement action. 2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with the SSS WDRs. Nothing in the SSS WDRs shall be: (a) Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or supersede a more specific or more stringent state or federal requirement in an existing permit, regulation, or administrative /judicial order or Consent Decree, except that the SSS WDRs shall apply to all surface waters of the state as herein defined; (b) Interpreted or applied to authorize an SSO that is illegal under either the Clean Water Act, an applicable Basin Plan prohibition, or water quality standard, or the California Water Code; (c) Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES permit or WDRs, superseding the SSS WDRs, for a sanitary sewer system, authorized under the Clean Water Act or California Water Code; or (d) Interpreted or applied to supersede any more specific or more stringent state or federal requirement in an existing permit, WDR, regulation or enforcement order issued by a Regional Water Board. 3. In the event of an SSO, the Enrollee shall take all feasible steps to prevent untreated or partially treated wastewater from discharging into surface waters of the state by way of storm drains or drainage channels by blocking and removing the wastewater, where feasible, from the storm drains or drainage channels at a point upstream of the surface water body. 4. The Enrollee shall report all SSOs in accordance with Section G of the SSS WDRs. In addition, the Enrollee shall report PLSDs they become aware of in accordance with Section G of the SSS WDRs. 5. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps and necessary remedial actions to 1) control or limit the volume of untreated or partially treated wastewater discharged, 2) terminate the discharge, and 3) recover as much of the wastewater discharged as possible for proper disposal, including any wash down water. The Enrollee shall implement all remedial actions to the extent they may be applicable to the discharge and not inconsistent with an emergency response plan, including the following: (a) Interception and rerouting of untreated or partially treated wastewater flows around the wastewater line failure; _ RAFT- Marc 22,2") State Water Resources Control Board Order No. 2011- XXXX -DW0 Page 12 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 (b) Vacuum truck recovery of SSOs and wash clown water; (c) Cleanup of debris at the overflow site; (d) System modifications to prevent another SSO at the same location; (e) Adequate sampling to determine the nature and impact of the release; (f) Adequate public notification to protect the publio from exposure to the SSO; and (g) Other factors as deemed necessary by the Enrollee. In any enforcement action, the State and /or Regional Water Boards will consider the appropriate factors under the duly adopted State Water Board Enforcement Policy. Consistent with the Enfo- cement Policy, the State and /o• Regional Water Boards shall consider the Enrollee's efforts to contain, control, and m tic 7ate SSOs when considering the California Water Code Section 13327 factors. In assessing these factors, the State and /or Regional Water Boards may also consider whether: (a) The Enrollee has complied with the requirements of the SSS WDRs, including requirements for reporting and developing and implementing a SSMP; (b) The Enrollee can identify the cause or likely cause of the discharge event; (c) There were no feasible alternatives to the discharge, such as temporary storage or retention of untreated wastewater, reduction of inflow and infiltration, use of adequate backup equipment, collecting and hauling of untreated wastewater to a treatment facility, or an increase in the capacity of the system as necessary to contain the design storm event identified in the SSMP. It is inappropriate to consider the lack of feasible alternatives, if the Enrollee does not implement a periodic or cortinu ng process to identify and correct problems; (d) The discharge was exceptional, unintentional, temporary, and caused by factors beyond the reasonable control of the Enrollee; (e) The discharge could have been prevented by tf e exercise of reasonable control described in a certified SSMP for: • Proper funding, management, operation and maintenance, • Adequate treatment facilities, sanitary sewer system facilities, and /or components with an appropriate desigr capacity, to reasonably prevent SSOs (e.g., adequately enlarciing treatment or collection facilities to accommodate growth, infiltrations and inflow (1 /1), etc.), • Preventive maintenance including cleaning; root control; and fats, oils, and grease (FOG) control, • Installation of adequate backup equipment and • Inflow and infiltration prevention and control to the extent practicable; DRAFT - March 22, 2411 State Water Resources Control Board Order No. 2011 - XXXX -DWQ Page 13 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 (f) The sanitary sewer system design capacity is appropriate to reasonably prevent SSOs; and (g) The Enrollee took all reasonable steps to stop and mitigate the impact of the discharge as soon as possible. 7. The Enrollee shall properly fund, manage, operate, and maintain all parts of the sanitary sewer system owned or operated by the Enrollee, and shall ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess adequate knowledge, skills, and abilities to perform their duties including implementation of adequate emergency response procedures. 8. The Enrollee shall allocate adequate funding and other resources to ensure that the proper maintenance, operation, management, and eventual replacement and repair of its sanitary sewer system are provided for by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures. These procedures shall comply with applicable laws, regulations, and generally acceptable accounting practices. 9. The Enrollee shall provide adequate capacity to convey base flows and peak flows, including flows related to wet weather events. Capacity shall meet or exceed the design criteria as defined in the Enrollee's SSMP, System Evaluation and Capacity Assurance Plan section, for all parts of the sanitary sewer system owned by the Enrollee. 10. The Enrollee shall develop and implement a written Sewer System Management Plan (SSMP) and make it available to the State and /or Regional Water Board upon request. A copy of this document shall be publicly available at the Enrollee's office and /or available on the Internet. The SSMP Development Plan and Schedule and the final SSMP must both be approved by the Enrollee's governing board at a public meeting. 11. In accordance with the California Business and Professions Code sections 6735, 7835, and 7835.1, all engineering and geologic evaluations and judgments shall be performed by or under the direction of registered professionals competent and proficient in the fields pertinent to the required activities. Specific elements of the SSMP that require professional evaluation and judgments shall be prepared by or under the direction of appropriately qualified professionals, and shall bear the professional (s)' signature and stamp. For purposes of complying with the SSS WDRs, professional evaluation and judgments shall be provided by a professional engineer registered in California, at a minimum, for the System Evaluation and Capacity Assurance Plan. 12. The mandatory elements of the SSMP are specified below. If the Enrollee believes that any element of this section is not appropriate or applicable to their sanitary sewer system, that element is not required until the mandatory element is applicable to the Enrollee's sanitary sewer system. The Enrollee, however, shall still address each element listed below in its SSMP and justify why that element is not applicable in the SSMP. The SSMP shall be developed and approved by the deadlines listed in the SSMP Time Schedule below. The SSMP and all its components shall be considered living documents that need to be amended as conditions change in the service area or in system operations, management, or funding. nFT IVECI r &.'_ I i L. >.f r. State Water Resources Control Board Order No. 2011 -XXXX-D WO Page 14 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 Sewer System Management Plan (SSMP) (a) Goal: The goal of the SSMP is to provide the plan and schedule to properly manage, operate, and maintain all parts of the saritary sewer system owned by the Enrollee. This will help reduce and prevent >'S�Os, as well as mitigate any SSOs that do occur. (b) Organization: The SSMP must identify: (i) The na- ne(s), email address(es), and telephone number(s) of the responsible or authorized representatives) as described in Section J. (ii) The names, email addresses, and telephone numbers for current governing board members including the board chair and names, email addresses, and telephone numbers for agency management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program including Legally Responsible Official(s) and Data Submitter(s) registered with the State Water Board. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation of each individuals role and responsibility; and (iii) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State Water Board and other agencies, if applicable, such as the County Health Officer, the County Environmental Health Agency, the Regional Water Board, and /or the California Emergency Management Agency (Cal EMA). (iv) The website address where the Enrollee's SISNIP can be accessed, if applicable. (c) Legal Authority: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to: (i) Prevent illicit discharges into its sanitary sewer system (examples may include 1 /I, storm water, chemical dumping, Unauthorized debris and cut roots, etc.); (ii) Require that sewers and connections be properly designed, constructed, and maintained; (iii) Ensure access in easements, right of ways, and any other areas sanitary sewer system facilities are installed for maintenance, inspection, or repairs of the sanitary sewer system and for any portions of the service lateral owned or maintained by the Enrollee; (iv) Limit flows to the sanitary sewer system frorn connected sources including service laterals and satellite collection systems; DRAFT - March 22, 2011 State Water Resources Control Board Order No. 2011 - XXXX -DWO Page 15 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 (v) Ban new connections; (vi) Limit the discharge of roots, fats, oils, and grease and other debris that may cause blockages; and (vii) Enforce any violation of its sewer ordinances and, if applicable, collect penalties. In addition, the Enrollee shall specify whether they own and maintain service laterals, and the portion(s) owned and /or maintained including pipe, clean outs, and backflow prevention devices. Any policies and procedures related to requirements for sewer easements shall also be addressed in this section of the SSMP. (d) Operations and Maintenance Program: The SSMP shall include those elements listed below that are appropriate and applicable to the Enrollee's system: (i) Map: Maintain an up -to -date map of the sanitary sewer system, showing, at a minimum, all gravity line segments and manholes, pumping facilities, pressure pipes and valves, siphons, backflow prevention devices, and storm water conveyance facilities. A map illustrating the current extent of the sewer system shall be included in the SSMP; (ii) O &M: Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program shall have a system to document scheduled and conducted activities, such as work orders. The SSMP shall identify the name(s) of contractors conducting routine work on the sewer system for implementation of the SSMP and a description of services provided; (iii) Rehabilitation and Replacement: Adopt a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short -term and long -term rehabilitation actions to address each deficiency. The program shall include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation and /or replacement. Rehabilitation and replacement shall focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects and aging. Finally, the rehabilitation and replacement plan shall include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the AF - Al et''C � �' . - State Water Resources Control Board Order No. 2011- XXXX -D WO Page 16 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 short -term and long -term plans plus a schedule for developing the funds needed for the capital improvement plan. This section shall also include a descripiicn of any private sewer lateral inspection and replacement programs implemented within the sewer system service area; (iv) Staff Assessment Program: The Enrollee must develop and implement a Staff Assessment Program ;,assessment Program) for its sanitary sewer collection system operations staff, from line staff through supervisors, including contractors, or others performing or overseeing collection system O &M. The Assessment P -ogram shall identify any staff deficiencies in meeting requiremer +s for competently performing collection system O &M activities required by the Enrollee to adequately maintain sanitary sewer system assets. This includes review of current staff job duties, training, skill sets and /or ebil'ties against the requirements needed by the Enrollee to comply with the SSS WDRs. The Assessment Program shall be updated at least every 12 months. All deficiencies identified shall be addressed by the Enrollee, including any needed changes including but not limited to adjustments to O &M procedures and staff training activities. (v) Contingency Planning: Identify the most critical collection system assets and operating procedures includ ng components posing the highest risks and threats for an SSO. Contingency planning shall include a list of the most critical replacement part inventories that should be maintained by the Enrollee. (vi) O &M and Sewer System Replacement Funding: The SSMP shall include budgets for routine sewer system operation and maintenance and for the capital improvement plan incl iding proposed replacement of sewer system assets over time due to normal asset aging. Budgets shall include costs, revenues, and revenue sources for funding the work over a sufficient period to demonstrate thE: agency's ability to properly fund the sewer system in perpetuity. (e) Design and Performance Provisions: Each Enrollee shall adopt and implement sewer design, construction, inspectior and testing standards and specifications including: (i) Design and construction standards and specifications for the installation of all aspects of new sanitary sewer systems including pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and (ii) Procedures and standards for inspecting and testing all aspects of the installation of new sewers, pumps, and -)-her appurtenances and sanitary sewer system rehabilitation and eQair projects. DRAFT - March 22, 2011 State Water Resources control Board Order No. 2011 - XXXX -DWQ Page 17 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 (f) Overflow Emergency Response Plan: Each Enrollee shall adopt and implement an SSO emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan shall include the following: (i) Proper notification and reporting procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; (ii) A program to ensure appropriate response to all overflows including documentation of steps needed to prepare for natural disasters, hazardous weather events, and other severe circumstances that will affect sewer system operation. Program documentation should include contracts or agreements in place that may be needed in the event of SSOs to help mitigate the discharge; (iii) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach surface waters of the state in accordance with the Monitoring and Reporting Plan (MRP). All SSOs shall be reported in accordance with the MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; (iv) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained in emergency response; (v) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and (vi) A program and procedures to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to surface waters of the state that includes a risk and threat analysis of all sanitary sewer system assets. The program shall also specify steps to minimize or correct any adverse impact on the environment resulting from SSOs including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge. The risk and threat analyses shall identify the highest risks and threats ranked in order posed by sewer system failures such as but not limited to gravity sewer main lines, laterals, force mains, air relief valves, pumping facilities, and other facilities or equipment the failure of which could be expected to produce an SSO. The analyses shall include the expected consequences of each identified failure. The analyses shall also include system- specific activities, procedures, and strategies employed by the Enrollee to help minimize the risks and threats of State Water Resources Control Board Order No. 2011 -XXXX-D WO Page 18 of 26 Statewide WDRs For Sanitary Sewer Systems XXXXX /2011 SSOs with consideration given to known problem areas identified within the collection system. (g) FOG Control Program: Each Enrollee shall evaluate its service area to determine whether a Fats, Oils, & Grease (FOG', control program is needed. If an Enrollee determines that a FOG program is riot needed, the Enrollee shall provide justification for why it is not needed. If FOG control is needed, the Enrollee shall prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate: (i) An implementation plan and schedule for a public education outreach program that promotes proper disposal n` FOG; (ii) A plan and schedule for the disposal of FO(_a generated within the sanitary sewer system service area. Th s may include a list of acceptable disposal facilities and /or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area; (iii) The legal authority to prohibit discharges to the system and to require FOG dischargers to implement measures to prevent SSOs and blockages caused by FOG; (iv) Requirements to install grease removai devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; (v) Authority to inspect grease - producing facilities and enforce for violations of the local FOG control requirements. The FOG Control Program shall identify required staffing levels to inspect and enforce the FOG ordinance: (vi) An identification of sanitary sewer system sE:ctions subject to FOG blockages and establishment of a clearin:� maintenance schedule for each section; and (vii) Development and implementation of source control measures for all sources of FOG discharged to the sanity -,,/ sewer system for each section identified in (vi) above. (h) System Evaluation and Capacity Assurance Plan: The Enrollee shall adopt and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan shall include: (i) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge DRAFT - March 22, 2011 State Water Resources Control Board Order No. 2011 - XXXX -DWO Page 19 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 caused by hydraulic deficiency. The evaluation shall provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events. (ii) Design Criteria: Where design criteria required in section (e) above have not been established, do not exist, or are deficient, undertake the evaluation identified in (i) above to establish appropriate design criteria. (iii) Capacity Enhancement Measures: The steps needed to establish a short -term and long -term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, 1/1 reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule. (iv) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (i) -(iii) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in sections D.13 and D.14. (v) Funding: The SSMP shall include budgets for capital improvements to the sewer system that are identified in (iii) above. Budgets shall include costs, revenues, and revenue sources for funding the work over a sufficient period of time to demonstrate the agency's ability to properly fund the sewer systefn capital improvements. (i) Performance Targets and Program Modifications: The Enrollee shall develop performance targets and incorporate necessary program modifications to monitor the Enrollee's progress in reducing SSOs over time. The performance targets and program modifications must be reviewed an annual basis and shall include at a minimum the following steps: (i) Identify performance targets and illustrate SSO trends, including: SSO frequencies and volumes. Results for performance target attainment and spill trends shall be included and routinely updated in the SSMP; (ii) Collect and maintain appropriate records and information to establish and prioritize the performance targets; (iii) Link each performance target with the appropriate SSMP element(s); (iv) Monitor the effectiveness and success of each SSMP element in meeting each performance target developed; State Water Resources Control Board Order No. 2011- XXXX -Dwo Page 20 of 26 Statewide WDRs For Sanitary Sewer Systems XXXXX /2011 (v) Update SSMP elements, as appropriate, tc achieve the performance targets; and (vi) Maintain an SSMP Change Log that includes a list of all modifications and changes made to the SSMP including date and identification of staff responsible for implementing each change. (j) SSMP Program Audits: As part of the SSMP, the Enrollee shall conduct periodic audits, appropriate to the size of the syslem and the number of SSOs. At a minimum, these audits shall occur every two 2) years and a report of the audit results shall be prepared and attached to the SSMP. This audit shall evaluate the effectiveness of each SSMP element in a narrative fashion including a discussion of progress in attaining performance targets and a discussion of the Enrollee's compliance with all SSMP requirements. Any identified deficiencies in the SSMP shall be identified in the audit along with the corrective actions taken or planned to be taken to correct them. (k) Communication Program: The Enrollee shall communicate, at a minimum, on an annual basis with the public regarding the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed, implemented, and modified. The Enrollee shall also communicate, at a minimum, on an annual basis with any sanitary sewer systems that are tributary and /or satellite to the Enrollee's sanitary sewer system. Correspondence to document the communication activities specified above must be included in the Enrollees SSMP. 13. Both the Enrollee's SSMP Development Plan and Schedule and their initially developed SSMP that is ready for implementation shall be certified by the Enrollee to be in compliance with the requirements set forth above and shall be presented to the Enrollee's governing board for approval at a public meetmq. The Enrollee shall certify that the SSMP and its subparts comply with the SSS WDRs within the time frames identified in the time schedule provided in section D.14 belon. To complete this certification, the Enrollee's authorized neoresentative must complete the SSMP certification portion in the Online SSO Database b;, entering the completion or revision date in the appropriate SSMP milestone box and selecting the "Certify" button, on the online form. The current SSMP shall be posted on the Enrollee's internet site and /or made available in paper format to the public at an Enrollee's customer service or other publicly accessible location. In addition, Enrollees shall provide the web site address on the CIWQS Collection System Questionnaire where their SSMP is posted or, if the SSMP is not posted to an Enrollee internet site, upload an electronic copy of the current SSMP to the Online SSO Database every time the SSMP is re- cert'fied. The SSMP shall be updated and re- certified on the Online SSO Database, at a minimum, every two (2) years and shall include any significant program changes resulting from the SSMP program audits. DRAFT - March 22, 2011 State Water Resources Control Board Order No. 2011 - XXXX -DWQ Page 21 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 Re- certification by the governing board of the SSMP is required when significant updates to the SSMP are made that significantly change the scope and /or costs associated with implementing the SSMP and, at a minimum of, every four (4) years. To complete the re- certification process, the Enrollee shall include a copy of the governing board approval document in the revised SSMP, enter the data in the Online SSO Database as described above, post the document for public access as described above, and upload a copy of the revised SSMP to the Online SSO Database as described above. 14. The Enrollee shall comply with the following requirements according to the schedules noted below, as applicable. These time schedules do not supersede existing requirements or time schedules associated with other permits or regulatory requirements. (a) New Enrollees — Privately Owned Sanitary Sewer Systems: (i) New Enrollees who own private sanitary sewer systems meeting the applicability requirements in section B above are required to meet the schedule specified in the table below for applying for coverage under the SSS WDRs and for SSMP development. (ii) New Enrollees who own private sanitary sewer systems that expand in size or who acquire new private sanitary sewer systems after adoption of the SSS WDRs where the applicability requirements in section B above apply, are required to meet the schedule specified in the table below for SSMP development. Enrollees shall apply for coverage under the SSS WDRs at least three (3) months prior to operation of the facilities. (b) New Enrollees — Publicly Owned Sanitary Sewer Systems: (i) New Enrollees who own public sanitary sewer systems that expand in size or who acquire new public sanitary sewer systems after adoption of the SSS WDRs, where the applicability requirements in section B above apply, are required to meet the schedule specified in the table below for SSMP development. Enrollees shall apply for coverage under the SSS WDRs at least three (3) months prior to operation of the facilities. (ii) New Enrollees who own public sanitary sewer systems that met the applicability requirements of Order No. 2006 - 0003 -DWQ but, were never enrolled in Order No. 2006 - 0003 -DWQ and that meet the applicability requirements in section B above are required to apply for coverage under the SSS WDRs upon their adoption or as soon thereafter as practicable. The schedule for SSMP development will be determined by Water Board staff upon submission of the application for coverage under the SSS WDRs. (iii) New Enrollees who own public sanitary sewer systems that met the applicability requirements of Order No. 2006 - 0003 -DWQ but were subsequently un- enrolled from coverage under Order No. 2006-0003 - DWQ and that meet the applicability requirements in section B above FDRAFT - March 22, 20- State Water Resources Control Board Order No. 2011 - XXXX -DWO Page 22 of 26 Statewide WDRs For Sanitary Sewer Systems XXXXX /2011 are required to meet the schedule specified in the table below for applying for coverage under the SSS V'DRE and for SSMP develoc,ment. E. SSS WDRs AND SSMP AVAILABILITY A copy of the SSS WDRs and the most current certified SSLIP shall be maintained at appropriate locations for public access (such as the Enrollee's offices, facilities, and /or Internet homepage) and shall be available to sanitary sewer system operating and maintenance personnel at all times. F. ENTRY AND INSPECTION The Enrollee shall allow the State or Regional Water Boards or their authorized representative, upon presentation of credentials and other documents as may be required by law, to: 1. Enter upon the Enrollee's premises where a regulated facility or activity is located or conducted, or where records are kept under the conditions o- the SSS WDRs; 2. Have access to and copy, at reasonable times, any records that shall be kept under the conditions of the SSS WDRs; 3. Inspect at reasonable times any facilities, equipment (including monitoring and control equipment), practices, or operations regulated or required under the SSS WDRs; and 4. Sample or monitor at reasonable times, for the purposes of assuring compliance with the SSS WDRs or as otherwise authorized by the California Water Code, any substances or parameters at any location. DRAFT - March 22, 2711 State Water Resources control Board Order No. 2011 - XXXX -DW0 Page 23 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 Sewer System Management Plan Time Schedule Task and Completion Date Associated Section Population > Population between Population Population < 100,000' 100,000 and 10,000 between 10,000 2,500' 1 and 2,500' Application for Permit Coverage 6 months after WDRs Adoption Section B Reporting Program 6 months after WDRs Adoption Section G SSMP Development Plan 3 months after 6 months after 9 months after 12 months after and Schedule enrolling for enrolling for enrolling for enrolling for Nos specific Section coverage 2 coverage 2 coverage 2 coverage 2 Goals and Organization 2 12 months after enrolling for Structure 6 months after enrolling for coverage coverage' Section D 13 a & b Overflow Emergency Response Program Section D 13 (f) 18 months after 24 months after 30 months after 33 months after Legal Authority Section D 13 c enrolling for coverage 2 enrolling for coverage 2 enrolling for coverage 2 enrolling for coverage 2 Operation and Maintenance Program Section D 13 d FOG Control Program Section D 13 Design and Performance Section D 13 e 30 months after 33 months after 42 months after 45 months after System Evaluation and Capacity Assurance Plan enrolling for enrolling for enrolling for enrolling for Section D 13 h 2 coverage 2 coverage 2 coverage coverage 2 Final SSMP, incorporating all of the SSMP requirements Section D 13 1. To establish population, use peak population served by the sanitary sewer system or calculate population converting peak flow using established values for flow per person or flow per equivalent dwelling unit and average persons per dwelling unit from U.S. Census or other local data. 2. Sanitary sewer systems currently enrolled in Order No. 2006 - 0006 -DWO are required to follow their bi- annual SSMP audit schedule to address the clarifications and additions to their SSMP required by the SSS WDRs. DRAFT - March 22, 20 i State Water Resources Control Board Order No. 2011- XXXX -DWO Page 24 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 G. GENERAL MONITORING AND REPORTING REQUIREMENTS The Enrollee shall furnish to the State or Regional Water Board, within a reasonable time, any information which the State or Regional Water Board may request to determine whether cause exists for modifying, revoking and reissuing, or terminating the SSS WDRs. The Enrollee shall also furnish to the Execut ve Director of the State Water Board or Executive Officer of the applicable Regional Water Board, upon request, copies of records required to be kept by the SSS WDRs. 2. The Enrollee shall comply with the attached Monitoring and Reporting Program No. 2011 - XXXX -DWQ and future revisions thereto, as specified by the Executive Director. Monitoring results shall be reported at the intervals specified in Monitoring and Reporting Program No. 2011 -XXXX -DWQ. Unless superseded by a specific enforcement Order for a specific Enrollee, these reporting requirements are intended to replace other mandatory routine written reports associated with SSOs. All Enrollees shall obtain SSO Database accounts and receive a "Username" and "Password" by registering through the California Integrated Water Quality System (CIWQS). These accounts will allow controlled and secure entry into the SSO Database. Additionally, within 30 -days of receiving an account and prior to recording spills into the SSO Database, all Enrollees shall complete the "Collection System Questionnaire ", which specifies pertinent information regarding a Enrollee's collection system. The "Collection System Questionnaire" shall be undated, at a minimum, every 12 months. 4. Pursuant to Health and Safety Code section 5411.5, any person who, without regard to intent or negligence, causes or permits any untreated wastewater or other waste to be discharged in or on any waters of the state, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the state, as soon as that person has knowledge o` the discharge, shall immediately provide notification of the discharge to the local health officer or the local director of environmental health. Discharges of untreated or partially treated wastewater to stcrm drains and drainage channels; whether man made, natural or concrete - lined; that are not fully recovered, shall also be reported. 5. Pursuant to California Water Code section 13271, any SSOs of reportable quantity, as specified in the California Code of Regulations § 2250. discharged in or on any waters of the state, or discharged in or deposited where they are, or probably will be, discharged in or on any waters of the state shall be reported to Cal EMA. H. CHANGE IN OWNERSHIP 1. The SSS WDRs are not transferable to any person or party. The existing Enrollee shall submit a notice in writing to the State Water Board and applicable Regional Water Board at least three (3) months in advance of any proposed transfer of an entire sanitary sewer system enrolled under the SSS WDRs. Where just portions of an Enrollee's sanitary sewer system are to be transferred, refer to section H.2. DRAFT - March 22, 2011 State Water Resources Control Board Order No. 2011 - XXXX -DW0 Page 25 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 The notice shall include a written agreement between the existing and new Enrollee containing a specific date for the transfer of responsibility and coverage between the existing Enrollee and the new Enrollee under the SSS WDRs. This agreement shall include an acknowledgement that the existing Enrollee is liable for violations up to the transfer date and that the new Enrollee is liable from the transfer date forward. The new Enrollee shall apply for coverage of the new facilities under the SSS WDRs at least three (3) months prior to their operation. 2. Where portions of an Enrollee's sanitary sewer system are transferred to any person or party, the Enrollee shall submit the notice required in H.1 above with a narrative description of the partial transfer and a map showing portions of the sanitary sewer system that are to be transferred. In addition, historic spills that occurred in the transferred portion(s) of the sanitary sewer system shall be identified in the notice using the California Integrated Water Quality System (CIWQS) spill report Event ID number or by providing reports with known facts about the spill if spills from the facilities were not reported to CIWQS. I. INCOMPLETE REPORTS If an Enrollee becomes aware that it failed to submit any relevant facts in any report required under the SSS WDRs, the Enrollee shall promptly submit such facts or information by formally amending the report in the Online SSO Database. J. REPORT DECLARATION All applications, reports, or information shall be signed and certified as follows: All reports required by the SSS WDRs and other information required by State or Regional Water Boards shall be signed and certified by a person designated as 1) for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in J.2, or 2) for a private entity as either the individual(s) who own(s) the sewer system or by a duly authorized representative of those persons or person. For purposes of electronic reporting, an electronic signature and accompanying certification that complies with the Online SSO database procedures, meets this certification requirement. 2. An individual is a duly authorized representative only if: (a) The authorization is made in writing by a person described in J.1; and (b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity. The "duly authorized representative" is referred to as the "Legally Responsible Official" (LRO) for the purposes of reporting for the SSS WDRs. Enrollees may designate multiple LROs for the purposes of complying with the SSS WDRs. Enrollees may also designate one or more "Data Submitters" (DSs) to facilitate reporting for the SSS WDRs. RAFT - March 22, 2C'- State Water Resources Control Board Order No. 2011- XXXX -D WO Page 26 of 26 Statewide WDRs For Sanitary Sewer Systems XXIXXI2011 Data Submitters may enter spill report and other reporting data into the CIWQS SSO Module but can not cefffy entered data. K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS 1. The California Water Code provides various enforcemerl options, including civil monetary remedies, for violations of the SSS WDRs. 2. The California Water Code also provides that any person faring or refusing to furnish technical or monitoring program reports, as required under the SSS WDRs, or falsifying any information provided in the technical or monitoring reports is subject to civil monetary penalties. L. SEVERABILITY 1. The provisions of the SSS WDRs are severable, and if any provision of the SSS WDRs, or the application of any provision of the SSS WDRs to any circumstance, is held invalid, the application of such provision to other circumstances. and the remainder of the SSS WDRs, shall not be affected thereby. 2. The SSS WDRs do not convey any property rights of any sort or any exclusive privileges. The requirements prescribed herein do not autho -ize the commission of any act causing injury to persons or property, nor protect the Enrollee from liability under federal, state or local laws, nor create a vested right for the Enrollee to continue the waste discharge. CERTIFICATION The undersigned Clerk to the State Water Board does hereby certify that the foregoing is a full, true, and correct copy of the SSS WDRs duly and regularly adopted at a meeting of the State Water Resources Control Board held on XXXX X, 2011. AYE: NO: ABSENT: ABSTAIN: Jeanine Townsend Clerk to the Board East Val I ey Water District Board Memorandum No. B -16 -2011 From: Robert Martin, General Manager Subject: 2011 / 2012 East Valley Water District Budget Background: Date: May 10, 2011 As you are aware, the City of San Bernardino Water Department has raised their wastewater treatment rates for all residential and commercial sources. The first increase went into effect at the start of this year and will be followed be a larger increase on January 1" of next year. These increases and their effect upon this agency have led to a debate by this Board as to whether to schedule a Prop. 218 hearing. With this in mind, I have prepared two versions of next year's budget for your consideration. The first is my recommended version and is based on the assumption that the District will pass along these increases from San Bernardino to our EVWD customers as we have in the past. The second budget, however, makes the assumption that no increases will be levied and the existing rate structure will have to cover this additional operational cost for treatment. Following is a discussion of a number of the major assumptions and factors that were used to prepare these two draft budgets. Revenue The major component of the District's revenue stream is its water sales. These sales have dropped dramatically over the last several years. A summary of these sales figures and our 2011/12 sales assumption are as follows: 2007/08 - 21,586 acre -feet (actual) 2008/09 - 21,396 acre -feet (actual) 2009/10 - 19,856 acre -feet (actual) 2010/11 Original Budget — 20,000 acre -feet 2010/11 Amended Budget — 18,789 acre -feet 2011/12 Proposed Budget - 18,800 acre -feet With the District's October 1St rate increase factored in, our sales revenue is projected to increase by 9 %. The water system (meter) revenue is also projected to increase by nearly 13 %. The District's sewer system (operational revenue) is also projected to increase by 6.5 %. The sewer treatment revenue for the first budget assumes a rate increase that is implemented by August 1st of this year with a second increase effective January 1St of next year. This will cover nearly all of the costs associated with the City of San Bernardino's treatment rate increase. All other revenue categories remain relatively unchanged. 1 Operating Expenses The District Board has implemented a hiring freeze. V currently have four unfilled positions at the District. We will be seeing another employee (customer service department) retire later this fiscal year. In keeping with the Board's policy, this position has been left vacant from a budgetary standpoint. Both badQets have these five positions vacant. Although these vacancies provide savings to our operations, they will continue to have negative impacts upon many of our activities. This NN i l l now include our customer service department and A ill result in potentially longer v, aits for service at our front counter and longer waits or the phone for our customers. 'T.'e have assumed no increases to salary costs (COLA's) except for the normal step raises that will occur for certain employees. With regards to our Benefit costs, we have included a 2% increase from PERS for our retirement program. All other benefits remain relatively unchanged except for our OPEB costs. The new analysis we recently complete: d has allowed us to decrease our OPEB costs dramatically. Source of Supply 1) Purchased Water is returned to a budget level of $200,000 to purchase State Water for our Treatment Plant as well as to assist. -.it. the cooperative recharge program operated by Valley District. 2) Groundwater Replenishment has been increased to account for the new rates adopted by the Water Conservation District. 3) $40,000 has been added to conduct a Sanitary Sure, e, for the Santa Ana River watershed (required every 5 years). Water Treatment 1) Materials and Supplies have increased by $100.000 to pay for a carbon change out at Well 28A (PC E Removal). 2) Contract Treatment has been increased slightly to for greater production levels from these wells. Sewer Treatment 1) $6,640,000 represents our actual cost for contracted treatment by the City of San Bernardino. Budget #1 reflects a revenue strearr that is $50,000 less than the actual cost of treatment. This is due to the August i " date for the projected rate increase. Budget #i2 reflects a revenue stream that X821,000 less than the actual cost of treatment (no rate increases). General & Administrative 1) Benefit costs have been decreased slightly due to our OPEB savings. 2) Dues and Subscriptions a. Budget #1 contains only nominal changes to thi budget category b. Budget #2 reflects the elimination of the dues to most of the organizations that the District belongs to. I have maintained our dues to ACWA (dental program), AWW--k (employee certification and training), CSDA (commercial insurance and liability coverage), Foundation for Cross Control (District's cross connection program), LAFCO (mandated 1. and a few other smaller programs that the District must participate in. :\11 others, including CMUA, WESTCAS, USGS, Water Education Foundation, A'ater Resources Institute and others have been deleted. 3) Vehicle Maintenance costs have increased to cover the higher cost of fuel. 2 4) Contractual Services a. Budget 41 reflects a slightly lower cost for security as we are slowly reducing the security coverage at our Yard and Treatment Plant. Our Auditing costs have been increased to account for the Single Audit we are required to perform as part of our grant program. Out Public Relations Expenses have been increased by $20,000 to account for our continued use of services from CV Strategies. Our Corporate Culture Consultant budget has been increased by $45,000 to reflect the work that Dr. Mathis is performing for the District. The litigation expense for the Santa Ana Sucker ($75,000) is included in this category. A significant increase has been included ($40,000) to fund our ongoing efforts in our IT upgrades and backup systems. This schedule also includes the $45,000 committed for our audit of EVWD operations (DeLoach). Overall, Contractual Services has increased by 26 %. b. Budget #2 also reflects the same changes to our Security and Auditing costs. We have, however, made substantial cuts to many of the programs the District has been committed to. These include the elimination of our Public Relations consultants and both our State and Federal lobbyists. The Corporate Culture Consultant is only funded to provide Search Services for a new General Manager. All other work by Dr. Mathis has been deleted. Our Western Judgment consultant has been eliminated and our efforts to upgrade our IT systems have been scaled back substantially from the Budget #1 levels. Since commitments have already been made, I have maintained our funding levels for the SAS litigation and our Operational Audit. These changes have resulted in a 21% decrease to our Contractual Services costs. 5) Election Expenses have been estimated at $75,000 in both budgets. 6) Public Education/Outreach expenses have been modestly reduced in Budget 41. Budget 92, however, reflects a significant decrease ($26,000) in these programs. 7) Employee Programs have been maintained with the exception of the Employee Awards Banquet which was eliminated in Budget #2. 8) Education funding has been increased to provide for greater training in our new GIS programs which are slowly being implemented. 9) Employee Travel expenses have been returned to normal levels in Budget #1 but have been decreased even further in Budget #2. Other Uses of Funds 1) Capital Replacements reflect our need to continue investing in our infrastructure and our fleet and equipment. Funding is provided for computer hardware upgrades, one new customer kiosk payment center, four new service trucks for our fleet, a new sewer Vactor and the retrofit of our other Vactor. This schedule also includes $260,000 for the rehab and maintenance on three of our wells. 2) Contribution to Capital Improvements reflects a significant increase in both budgets. Budget #1 is funded at $1,970,000 and represents an extremely aggressive construction program for the coming year. All of these projects are listed in the Capital Improvement Program. Budget #2 is funded at $1,737,000. The cost savings in this budget have been achieved by scaling back some sewer projects and delaying the implementation of our Sewer Master Plan update. Although this approach achieves the required savings, I am very concerned about delaying and/or reducing these sewer projects. We have been mandated by the State Water Resources Control Board to aggressively implement a Sewer System 3 Overflow Prevention Program. This program, which was adopted by the Board includes commitments for a new Sewer Master Plan and for sewer system upgrades and replacements. In addition to the emsting regulations, the State Board is even noN Considering a whole new set of programs that would mandate even greater efforts by our agency for the maintenance and upgrade of our system. 3) Contributions to our new Rate Stabilization Fund havc been maintained, but at a lower amount from our previous fiscal year. Buc'gel 41 is funded at $231,000 while Budget 42 is funded at $197,000. All contributions to this fund are being made with Water Revenues. Although both budget alternatives are balanced, from an >\ erall District perspective, the Board needs to carefully examine the Operations by Fund summary. These summaries show that in both cases, the water fund is contributing to its reserves while the sewer fund is drawing upon its reserves to fund our operations. One additional requirement, however, must be considered by the Board in your delib, °rations. With the issuance of our bonds last year, certain commitments were made by the Board to maintain revenues at levels sufficient to coyer our new debt obligations. Specifically, the Board committed to providing coverage levels of 120 %. I have included a . ,,rrksheet prepared by Brian showing his analysis of our water and sewer coverage levels for both of these budget proposals. As you will see, Budget #1 provides sufficient. r;wenues to meet our bond obligations for both water and sewer. Budget #2, hoNve\ er. does not provide sufficient revenues to cover our sewer obligations. If the Board were to approve this approach, the District would find itself in technical default of its debt obligations. We are consulting with our Bond Counsel to get further information on this issue, but it is certainly an occurrence that I would strongly caution the Board about. We have always maintained a strong financial standing which has been reflected in our bone ratings. A default of this nature would put all of that at risk. It is my opinion and rn recommendation that the Board schedule a Proposition 218 Hearing as soon as possible and implement the rate increases that were adopted by the City of San Bernardino Water Department for wastewater treatment. M EVWD OPERATING BUDGET FISCAL YEAR 2011 -2012 Adopted XXX Sewer Treatment Rate Increase August 1, 2011 and January 1, 2012 Page 1 Operating Revenue Water Sales Water System (Meter) Charge Sewer System Charges Sewer Treatment Charges Service Initiation Charges Collection Charges Installation Charges (water) Permit & Inspection Fees Non Operating Revenue Interest Income Gain on Disposal of Assets Cooperative Agreements - Power Operating Grants Other Total Revenue 235,825 62,248 2010-1 2010 -11 81,691 2008 -09 2009 -10 Orig onal Amended 2011 -12 Actual Actual Budget Budget Proposed 11,918,507 11,638,235 12,431,000 11,716,000 12,785,000 3,096,901 3,215,189 3,664,000 3,664,000 4,129,185 3,407,900 3,509,254 3,82 0,000 3,720,000 3,965,000 5,631,258 5,665,046 5,870,000 5,770,000 6,590,000 91,000 111,406 136,000 136,000 78,000 205,293 202,644 22 0.000 270,000 270,000 490,658 84,411 20,000 1,450 875 2.000 2,000 1,000 26,143 000 27,838,185 24,842,967 24,427,060 25,278,000 235,825 62,248 (133,411) 81,691 61,631 3,730 31,397 116,884 348,913 111,082 36.000 36,000 33,000 110.O0G 50,000 42,000 36.300 36,000 27,000 1 82,00( 122,000 102,000 25,191,880 24,538,142 26,325,00(; 25,400,000 27,940,185 Page 2 Operating Revenue Water Sales Retail Water Sales Water System (Meter) Charge Sewer System Charges Sewer Treatment Charges Service Initiation Charges Collection Charges Installation Charges Permit & Inspection Fees Category Descriptions Charge based on meter size Maintenance /up keep District lines Treatment charges collected for the City of SB Administrative fee for setting up new customer account Delinq Fees, Returned Ck Chrgs, Disconnect Charges, Hang Tag Fees Developer paid projects - not budgeted Fees for new construction and upgrades - Fewer new building starts Interest Income Interest on Investments - less investment capital and lower rates Gain on Disposal of Assets Cooperative Agreements - Power Enernoc Agreement Operating Grants FEMA reimbursement of emergency repair costs Other Page 3 Pumping Supervision & Labor 505,813 457,427 2010 -' 1 2010 -11 511,000 Overtime Labor 2008 -09 2009 -10 Orig m al Amended 2011 -12 CIP Labor Credit Actual Actual Bu_(jet _ Budget Proposed Facilities Maintenance 254,926 199,269 Operating Expenses 315,991 335,000 Materials & Supplies 52,363 49,586 Source of Supply 60,000 50,000 Fuel & Power 2,062,995 2,070,931 Supervision & Labor 134,747 150,228 157 OOi ) 157,000 157,000 Overtime Labor 165,000 1,623 � 000 5,000 5,000 Purchased Water 3,089,191 125,000 200 00,-) 170,000 200,000 Facilities Maintenance 22,163 11,151 " 000 15,000 10,000 Groundwater Replenishment 144,215 149,826 15() 00() 150,000 187,500 North Fork Assessments 58,295 102,191 110 0N) 110,000 110,000 Contractual Services 162,432 138,771 199 50;, 224,500 216,000 Water Supply Studies 92,691 137,258 20,000 40,000 150,404 614,543 816,048 836.500 831,500 925,500 Pumping Supervision & Labor 505,813 457,427 468,20C 468,200 511,000 Overtime Labor 82,014 30,000 80,000 80,000 CIP Labor Credit (28,692) Facilities Maintenance 254,926 199,269 347,000 315,991 335,000 Materials & Supplies 52,363 49,586 c0,000 60,000 50,000 Fuel & Power 2,062,995 2,070,931 2,1 %0,000 2,000,000 2,100,000 Treatment Chemicals 138,824 139,784 1 r 5, 000 165,000 165,000 3,014,921 2,970,319 3,240300 3,089,191 3,241,000 Water Treatment Supervision & Labor 139,203 105,913 129,800 129,800 110,000 Overtime Labor 39,941 30,000 30,000 30,000 Facilities Maintenance 43,368 65,261 50.00C, 50,000 50,000 Materials & Supplies 16,909 95,218 20,000 20,000 120,000 Fuel & Power 150,404 124,977 125,o00 125,000 125,000 Contract Treatment 936,774 990,007 1,500,000 1,100,000 1,200,000 Treatment Chemicals 33,951 32,713 45.000 45,000 50,000 Water Treatment Studies - 1,320,609 1,454,030 1, 899.800 1,499, 800 1,685,000 Sewer Treatment Contracted Services 5,631,258 5,665,046 6,002.000 6,030,800 6,640,000 Transmission & Distribution Supervision & Labor 851,611 1,056,454 1,03E,10C 988,700 1,157,860 Overtime Labor 63,522 BC.00C 80,000 80,000 CIP Labor Credit (92,961) (38E '100c) (385,000) (570,000) Facilities Maintenance 204,215 279,617 287,000 257,000 260,000 Materials & Supplies 411,989 279,605 34 --,0011 315,000 350,000 1,467,815 1,586,237 1,36 - -70C 1,255,700 1,277,860 Wastewater Collection Supervision & Labor 278,457 255,819 310,300 300,300 323,540 Overtime Labor 2,376 5,000 5,000 5,000 CIP Labor Credit Facilities Maintenance 54,012 173,596 150,000 150,000 175,000 Materials & Supplies 67,393 42,451 63,000 63,000 73,000 399,862 474,242 528,100 518,300 576,540 Page 4 Source of Supply Supervision & Labor Overtime Labor Purchased Water Facilities Maintenance Groundwater Replenishment North Fork Assessments Contractual Services Water Supply Studies Category Descriptions Water Quality Staff - See Schedule 1 Muni water for Treatment Plant and Cooperative Recharge Program Maintenance and Repairs SBVWCD pump tax at $9.81 per AF (increase from $7.85 prior year) Assessments for East Valley shares of North Fork Stock Laboratory water testing / Water Trax / Conservation Santa Ana River Watershed Sanitary Survey Pumping Supervision & Labor Production Staff - see schedule 1 Overtime Labor CIP Labor Credit Production Staff work on Capital Improvements (PI 40) - no current year projects Facilities Maintenance Maintenance and Repairs at Pumping Plants Materials & Supplies Materials for maintenance and repairs to Pumping Plants Fuel & Power Electrical power to extract and transfer water Treatment Chemicals Wellhead treatment Water Treatment Supervision & Labor Overtime Labor Facilities Maintenance Materials & Supplies Fuel & Power Contract Treatment Treatment Chemicals Water Treatment Studies Treatment Plant Operators - see schedule 1 Maintenance and Repairs at the Treatment Plant - increased repair costs Materials for use at the Treatment Plant Electric cost for Treatment Plant Contracts with Envirogen Chemicals used at Treatment Plant Support work for Corp of Engineers Water Quality study Sewer Treatment Contracted Services Remittance to City of SIB of Treatment Fees Collected Transmission & Distriubution Supervision & Labor Field crew and Meter Shop, - see schedule 1 Overtime Labor Facilities Maintenance Maintenance to main lines, services lines - increased paving costs / oil Materials & Supplies Small tools, inventory used to repair mains, services Wastewater Collection Supervision & Labor Sewer Crew - see schedule 1 Overtime Labor CIP Labor Credit Facilities Maintenance Maintenance to sewer lines Materials & Supplies Inventory and supples used for sewer line repairs and maintenance Page 5 General & Administrative Supervision & Labor 1,938,453 2,185,108 20'0.11 2010 -11 2,062,000 Overtime Labor 2008 -09 2009 -10 Orig cna Amended 2011 -12 CIP Labor Credit Actual Actual Budget - Budget Proposed Benefits 1,906,399 2,339,293 Customer Accounts 2,416,745 2,355,417 Directors Fees 80,350 80,500 Supervision & Labor 597,941 574,697 ;i7 ,OC 0 573,000 541,000 Overtime Labor 22,000 52,395 EO,OC7 60,000 60,000 Postage Contracted Services 105,044 112,025 '2E 0_7 126,000 126,000 Materials & Supplies 140,246 147,012 55.000 155,000 180,000 Bad Debts / Shortages 5,904 6,580 10,862 8,000 3,500 8,000 3,500 8,100 3,500 25,500 855,715 896,991 95.500 925,500 918,600 General & Administrative Supervision & Labor 1,938,453 2,185,108 2,037 00:) 1,994,000 2,062,000 Overtime Labor 23,078 40 007 40,000 40,000 CIP Labor Credit (316,490) (291.00)) (331,000) (392,000) Benefits 1,906,399 2,339,293 2,453,745 2,416,745 2,355,417 Directors Fees 80,350 80,500 80.000 80,000 80,000 Directors Expenses 17,119 58,727 22 000 22,000 30,000 Director Benefits 30,236 31,426 36,700 38,000 Telephone and Utilities 121,373 118,267 120,00!: 120,000 130,000 Dues & Subscriptions 114,228 116,130 113,655 110,000 109,550 Postage 30,160 19,690 25,500 25,500 26,000 Office Equipment 211,869 141,502 138,700 138,000 135,000 Office Supplies and Expenses 132,348 88,492 105,000 105,000 100,000 Vehicle Maintenance & Fuel 290,461 325,432 350,000 380,000 400,000 General Plant Maintenance 206,612 212,822 215,000 215,000 222,000 Contractual Services 648,792 762,926 717.500 752,500 948,100 Election Fees 366 75,000 Public Education / Outreach 106,564 21,924 4E,)OC 46,000 40,000 Regulatory Fees / Compliance 76,255 105,168 1 OC,OOC 80,000 55,000 Rents & Leases 156,302 161,009 1EiE,00C 210,000 185,000 Licenses & Certifications 12,079 1,755 5,50C 5,500 4,000 Employee Programs 22,185 25,373 25,000 25,000 26,000 General Insurance 250,120 251,902 265,000 265,000 275,000 Education / Seminars / Conferences 29,375 33,887 43,000 30,000 53,000 Meals, Lodging, Travel, Mileage 35,358 24,318 4:3,000 35,000 43,000 Safety Equipment 27,484 20,929 25,000 25,000 17,000 Disaster Emergency 8,799 19,213 53,000 40,000 40,000 Miscellaneous 6,452,921 6,852,747 6,919E 95 6,865,945 7,097,067 Total Operating Expenses _ 19,757,644 20,715,660 21,712 895 21,016,736 22,361,567 Non - Operating Expense 2001, 2004 & 2006 Financing Interest 884,E12 423,119 2010 Debt Financing Interest 498,541 1,258,600 Capital Lease - Phone System _ 1 2,490 13,490 13,490 1,014,786 89?,372 935,150 1,272,090 Total Operating & Non - Operating Expense 20,772,430 20,715,660 22,611,197 21,951,886 23,633,657 Other Uses Of Funds Capital Replacement 437,400 932,100 951,100 936,500 Contrib To Capital Improve Program 2,855,000 1,045,000 782,000 1,970,000 Contrib To Rate Stabilization Fund 326.307 326,307 231,050 Debt Service Principal 1996 cops 575,000 - Page 6 Category Descriptions Customer Accounts Supervision & Labor Customer service department labor, including meter reading - see schedule 1 Overtime Labor Postage Delivery costs for bills and delinquent notices - increase in postage rates Contracted Services Bill Print & Mailing, E- Bills, Electronic Payment Settlement Fees Materials & Supplies Daily Director Fees Bad Debts / Shortages Write off delinquent customer accounts with balances under $15.00 General & Administrative Supervision & Labor Administration, Finance and Engineering Labor - see schedule 1 Overtime Labor CIP Labor Credit Benefits Employee Benefits - see schedule 1 Directors Fees Daily Director Fees Directors Expenses Reimbursable Director Expenses Director Benefits Medical, Dental and Retirement Telephone and Utilities Telephones, gas, electric, refuse and internet service Dues & Subscriptions See schedule 2 Postage Office postage including Prop 218 notices Office Equipment Leases on general office equipment, software maintenance Office Supplies and Expenses General office supplies and expenses Vehicle Maintenance & Fuel Includes all District Vehicles General Plant Maintenance Building Maintenance, Grounds Maintenance Contractual Services See Schedule 3 Election Fees Mail Ballot Public Education / Outreach Calendars, Community Events, Printed Materials Regulatory Fees / Compliance Business Plans, AQMD and CARB compliance fees, AB2995 Rents & Leases Office suites 18 & 30, Storage unit on 5th Licenses & Certifications Distribution and Treatment Certifications Employee Programs Employee incentives, 25 year awards, EAP, Awards Banquet General Insurance Policy w/ SDRMA, Arroyo claims handling Education / Seminars / Conferences Registration fees and education reimbursements Meals, Lodging, Travel, Mileage Employee meals, lodging and travel expenses Safety Equipment Safety equipment - new air monitoring equipment for confined spaces Disaster Emergency Employee first aid kits and disaster kits, Disaster supplies and emergency water Non - Operating Expense 2010 Debt Financing Interest Capital Lease - Phone System Other Uses Of Funds Capital Replacement See Capital Replacements section Contrib To Capital Improve Program See Captial Improvement Program section Contrib To Rate Stabilization Fund 1996 cops Page 7 Page 8 2010 -11 2010 -11 2008 -09 2009 -10 Ori0iD,ial Amended 2011 -12 Actual Actual Budget _ Budget Proposed 2001 COPS 720,000 r 85,000 327,336 2004 Installment Purchase Agrmt 370,515 4 05,003 200,249 2006 Installment Purchase Agrmt 199,860 2 20,393 108,849 2010 Revenue Bonds __ 767,273 1,168,978 5,157,775 3,7 3,463,114 4,306,528 Total Expenditures 25,930,205 20,715,660 26-22 5 000 25,415,000 27,940,185 Net Cash Flow (738,325) :) 3,822,482 (15,000) 0 Page 8 2001 COPs 2004 Installment Purchase Agrmt 2006 Installment Purchase Agrmt 2010 Revenue Bonds Page 9 Category Descriptions EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget - By Fund Non Operating Revenue Interest Income Proposed Proposed 33,000 Gain on Disposal of Assets Water Sewer Combined Cooperative Agreements - Power Operating Revenue 42,000 Operating Grants Water Sales 12,785,000 12,785,000 Water System (Meter) Charge 4,129,185 27,000 4,129,185 Sewer System Charge 39,:UC 3,9ES,C0: 3,965,000 Sewer Treatment Charges 10,634JCC 6,59000 i 6,590,000 Service Initiation Charges 39,000 39 00: 78,000 Collection Charges 270,000 270,000 Installation Charges 20,000 20,000 Permit & Inspection Fees 1 0D') 1,000 17,243,185 10,595,0)( 27,838,185 Non Operating Revenue Interest Income 3,000 30 00:: 33,000 Gain on Disposal of Assets Cooperative Agreements - Power 42,000 42,000 Operating Grants Other 18,000 9,00':: 27,000 63,000 39,:UC 102,000 Total Revenue 17,306,185 10,634JCC 27,940,185 Page 10 Operating Expenses Source of Supply Supervision & Labor Overtime Labor Facilities Maintenance Purchased Water Groundwater Replenishment North Fork Assessments Contractual Services Water Supply Studies Pumping Supervision & Labor Overtime Labor Facilities Maintenance CIP Labor Credit Materials & Supplies Fuel & Power Treatment Chemicals Water Treatment Supervision & Labor Overtime Labor Facilities Maintenance Materials & Supplies Fuel & Power Contract Treatment Treatment Chemicals Water Treatment Studies Sewer Treatment Contracted Services Transmission & Distriubution Supervision & Labor Overtime Labor CIP Labor Credit Facilities Maintenance Materials & Supplies Wastewater Collection Supervision & Labor Overtime Labor CIP Labor Credit Facilities Maintenance Materials & Supplies Customer Accounts Supervision & Labor EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget - By Fund Proposed Proposed Water Sewer Combined 157,000 157,000 5,000 5,000 10,000 10,000 200,000 200,000 187,500 187,500 110,000 110,000 216,000 216,000 40,000 40,000 925,500 925,500 511,000 511,000 80,000 80,000 335,000 335,000 50,000 50,000 2,100,000 2,100,000 165,000 165,000 3,241,000 3,241,000 110,000 110,000 30,000 30,000 50,000 50,000 120,000 120,000 125,000 125,000 1,200,000 1,200,000 50,000 50,000 1,685,000 1,685,000 6,640,000 6,640,000 1,165,860 (8,000) 1,157,860 72,000 8,000 80,000 (570,000) (570,000) 260,000 260,000 350,000 350,000 1,277,860 - 1,277,860 323,540 323,540 5,000 5,000 175,000 175,000 73,000 73,000 576,540 576,540 270,500 270,500 541,000 Page 11 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget - By Fund Page 12 Proposed Propose- Water Sewer Combined Overtime Labor 30,000 30,0'0 60,000 Postage 63,000 6P,HO 126,000 Contracted Services 90,000 90.000 180,000 Materials & Supplies 4,050 Z,)EO 8,100 Bad Debts /Shortages 1,750 1,7ED 3,500 459,300 459.SC) 918,600 General & Administrative Supervision & Labor 1,340,300 721,70) 2,062,000 Overtime Labor 26,000 14,70) 40,000 CIP Labor Credit (375,000) (17.)5-', (392,000) Taxes and Benefits 1,695,900 659,.5' 2,355,417 Directors Fees 40,000 40,0,'% 80,000 Directors Expenses 15,000 15 f) :)" 30,000 Director Benefits 19,000 19 07) 38,000 Telephone and Utilities 84,500 455:') 130,000 Dues & Subscriptions 89,831 19'1 7 109,550 Postage 13,000 13 0^1-, 26,000 Office Equipment 87,750 47,250 135,000 Office Supplies and Expenses 65,000 35.000 100,000 Vehicle Maintenance & Fuel 260,000 140 000 400,000 General Plant Maintenance 144,300 77 7i)( 222,000 Contractual Services 647,900 300 20(, 948,100 Election Fees 37,500 37.50:' 75,000 Public Education / Outreach Programs 20,000 20 OOC 40,000 Regulatory Fees / Compliance 35,750 19,250 55,000 Facility Rents & Leases 120,250 64,75;, 185,000 Licenses & Certifications 2,600 1,40, 4,000 Employee Programs 16,900 9,10:. 26,000 General Insurance 178,750 96,250 275,000 Education / Seminars / Conferences 34,450 18'`5r 53,000 Meals, Lodging, Travel, Mileage 27,950 15,-5," 43,000 Safety Equipment 11,050 5,;50 17,000 Disaster Emergency 26,000 14,000 40,000 Miscellaneous 4,664,681 2,432,38E 7,097,067 Total Operating Expenses 12,253,341 10,108.22E 22,361,567 Page 12 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget - By Fund Non - Operating Expense 2010 Capital Project Financing Interest Capital Lease - Phone System Total Operating & Non - Operating Expense Other Uses Of Funds Capital Replacements Contrib To Capital Improvement Program Contrib To Rate Stabilization Fund Debt Service Principal 2010 Revenue Bonds Total Expenditures Net Cash Flow Proposed Proposed Water Sewer Combined 1,222,240 36,360 1,258,600 6,745 6,745 13,490 1,228,985 43,105 1,272,090 13,482, 326 10,151,331 23,633,657 491,750 444,750 936,500 1,420,000 550,000 1,970,000 231,050 231,050 1,088,523 80,455 1,168,978 3,231,323 1,075,205 4,306,528 16,713,649 11,226,536 27,940,185 (592,536) 0 592,536 Page 13 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget Salaries and Benefits Schedule 1 Benefits Medical, Dental & Life Ins Workers Compensation Pers Contribution Medicare Uniforms OPEB (Retiree Medical Reimb and Trust funding) Total 752,300 175,000 1,219,078 70,647 30,000 104,180 2,351,206 Page 15 2010 -2011 2011 -2012 2010 -2011 Projected Adopted Adopted Adopted BUDGET CATEGORY Budgeted Actual Water Sewer Combined Supervision and Labor General and Administrative 2,077,000 2,034,000 1,366,300 735,700 2,102,000 Source of Supply 162,000 162,000 162,000 162,000 Pumping 548,200 548,200 591,000 591,000 Water Treatment 159,800 159,800 140,000 140,000 Transmission and Distribution 1,118,700 1,068,700 1,237,860 1,237,860 Customer Accounts 633,000 633,000 300,500 300,500 601,000 Sewage Collection 315,300 305,300 328,540 328,540 Total Supervision and Labor 5,014,000 4,911,000 3,797,660 1,364,740 5,162,400 Total District Benefits 588,854 2,355,417 1,766,563 2,416,745 2,456,745 TOTAL SALARIES AND BENEFITS 7,470,745 7,327,745 5,564,223 1,953,594 7,517,817 Supervision and Labor in Capital 945,000 50,000 995,000 Improvement Program Included in the above Labor Totals Labor and Salary and Benefit Distribution by Dept Labor OT Labor Total Labor Benefits Benefits General And Administrative Administration 616,000 15,000 631,000 312,036 943,036 Finance 320,000 5,000 325,000 139,412 464,412 Warehouse 118,000 5,000 123,000 63,910 186,910 IT 136,000 5,000 141,000 62,183 203,183 Fleet Services 129,000 5,000 134,000 71,003 205,003 Engineering 743,000 5,000 748,000 347,210 1,095,210 Sub Total General & Admin 2,062,000 40,000 2,102,000 995,754 3,097,754 Source of Supply 157,000 5,000 162,000 75,750 237,750 Pumping 511,000 80,000 591,000 249,938 840,938 Water Treatment 110,000 30,000 140,000 45,899 185,899 Transmission and Distribution 892,400 60,000 952,400 377,305 1,329,705 Customer Service 541,000 60,000 601,000 231,767 832,767 Sewage Collection 186,000 5,000 191,000 98,222 289,222 Meter Shop 403,000 20,000 423,000 280,782 703,782 4,862,400 300,000 5,162,400 - 2,355,417 - 7,517,817 Benefits Medical, Dental & Life Ins Workers Compensation Pers Contribution Medicare Uniforms OPEB (Retiree Medical Reimb and Trust funding) Total 752,300 175,000 1,219,078 70,647 30,000 104,180 2,351,206 Page 15 Page 16 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget Dues and Subscriptions 2010 -11 2008 -09 2009 -10 2010 -11 Projected 2011 -12 BUDGETCATEGORY Actual Actual iudgeted Actual Proposed General and Administrative 98,350 ACWA 16,610 18,486 18,500 18,500 18,500 Association of S.B. County Special Districts 275 275 300 300 300 AWWA 3,310 3,273 3,500 4,000 4,000 AWWARF Subscriptions 15,165 15,921 16,000 15,200 15,200 California Municipal Utilities Association (CMUA) 3,470 3,467 3,600 3,850 3,850 California Utilities Emergency 500 500 500 - Capital Track 1,000 1,000 1,000 CSDA (Calif Special Districts) 3,825 4,088 4,300 4,300 4,300 Foundation for Cross Connection 870 1,000 1,000 1,000 1,000 Government Finance Officers Association 155 320 300 300 300 Highland Chamber of Commerce 2,825 2,827 3,000 600 300 Inland Counties Water Association 500 277 500 300 300 IDS Holding - Online Shop Key Manuel 1,500 1,500 1,500 1,600 1,650 LAFCO 10,000 10,000 20,000 20,000 20,000 Miscellaneous 2,550 4,174 5,500 5,000 5,000 First American Real Estate 3,780 4,020 4,000 4,000 4,000 S -B. Chamber of Commerce 195 300 200 Southern California Water Committee 750 850 850 850 850 TRW 950 Underground Service Alert 1,575 1,495 1,500 1,500 1,500 USGS 7,500 7,500 7,500 7,500 Water Education Foundation 3,500 3,500 3,500 3,500 3,500 Water Environment Federation 220 484 350 350 350 Water Resources Institute 15,000 15,000 15,000 15,000 15,000 Water Trax 13,000 12,988 WESTCAS 1,150 1,150 1,150 1,150 1,150 X C - 2 Backflow 1,840 ACWA - Chromium 6 1,000 101,480 116,130 113,650 110,000 109,550 Page 16 ACWA Association of S.B. County Special Districts AWWA AWWARF Subscriptions California Municipal Utilities Association (CMUA) California Utilities Emergency Capital Track CSDA Foundation for Cross Connection Government Finance Officers Association Highland Chamber of Commerce Inland Counties Water Association IDS Holding LAFCO Miscellaneous First American Real Estate S.B. Chamber of Commerce Southern California Water Committee TRW Underground Service Alert United Stated Geological Service Water Education Foundation Water Environment Federation Water Resources Institute Water Trax WESTCAS XC -2 Backflow Category Descriptions Association of California Water Agencies Research Foundation - Larger operating base and higher rate Legislative issues rapid response California Special Districts Association Cross connection control and Hydrolic Research CFO Membership On line manual for vehicle repairs Property owner information used in the collection process Credit Checks - moved to Customer Accounts Marking water and sewer lines Emergency Response Tracks water sampling results; moved to Source of Supply Backflow test results program; moved to Transmission & Distribution Page 17 Schedule 2 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget Page 18 2010 -11 2008 -09 2009 -10 2010 -' 1 Projected 2011 -12 __Actual Actual Budgeted _ Actual Proposed Contractual Services Security 228,282 201,555 205.CJ ", 205,000 188,600 General Engineering 27,150 47,130 20.0)( 20,000 35,000 Computer Programmer 19,800 27,600 21,Hc 21,000 20,000 Legal Fees 44,032 67,250 72,500 72,500 75,000 Audit / Accounting 44,309 38,925 40,100 40,000 46,000 Public Relations 70,425 107,155 105,.100 105,000 125,000 Trustee Fees 19,386 15,890 10,:OC 10,000 8,500 Federal Representation 66,066 60,500 55,:0( 55,000 55,000 State Representation 78,532 72,220 66,.00 66,000 66,000 Safety Consultants 9,372 4,195 5,,;0 5,000 6,000 Website Maintenance 6,000 6,000 7,000 Rate Studies 33,450 68,900 Corporate Culture Consultant 55,,)OC 55,000 100,000 Western Judgement Consultant 25,,)OC 25,000 30,000 Santa Ana Sucker Task Force 27,000, 27,000 75,000 Regional Basin Flow Model Review 10,000 10,000 IT Assessment 5,000 5,000 IT Monitoring / Offsite Backup 20,OCC 20,000 60,000 GASB 45 Actuarial Update 5,0'-C 5,000 6,000 Misc Administrative Consultants 51,606 45,000 640,804 762,926 752.500_ 752,500 948,100 Page 18 Category Descriptions Contractual Services Schedule 3 Security Building alarms and guard service at Del Rosa and the Treatment Plant General Engineering General Engineering consulting and consultant for required Safety meetings Computer Programmer Consulting for Software programs and general computer programs Legal Fees Audit / Accounting Single audit required Public Relations Public relations consultant and public awareness programs Trustee Fees Federal Representation 10% decrease in monthly fees State Representation 10% decrease in monthly fees Safety Consultants OSHA Consultants Website Maintenance Updates and changes performed by outside consultant Rate Studies Water and Sewer rates, developer fees, tiered rates Corporate Culture Consultant Dr Mathis - assist with GM search Western Judgement Consultant Santa Ana Sucker Task Force Legal Services Regional Basin Flow Model Review IT Assessment IT Monitoring / Offsite Backup GASB 45 Actuarial Update Misc Administrative Consultants Audit of EVWD operations Page 19 EVWD CAPITAL OUTLAY / REPLACEMENTS FISCAL YEAR 2011 -12 Page 1 DISTRICT Capital Outlay / Replacement Schedule Fiscal Year 2011 -12 2011 -12 Proposed 2010 -11 Amended Budgeted Water Sewer Total Administration /Safety Mutual Water Company Stock 5,000 5,000 5,000 Air Monitoring Equip, Respirators 8,000 Suite 30 Improvements 320,000 Copier 6,000 Furniture for Suite 30 2,500 2,500 5,000 Finance Warehouse Heating & A/C Unit 1,300 G/L Multi Company Conversion 20,000 Information Systems Computer Hardware Upgrades 27,700 12,500 12,500 25,000 MS Office 2010 10,000 Laserfiche Quickfields 5,000 Enterprise Anti Virus 5,000 5,000 10,000 Customer Service Billing Software Update 40,000 Enhanced Call Center (phone system) 7,000 Kiosk 40,000 40,000 80,000 Engineering Furniture for 2 Offices 10,000 Ricoh Copier Format Converter 2,000 GPS Data Loggers (2) 8,500 8,500 17,000 Production Well Rehabs (11A-120-142) 230,000 260,000 260,000 Booster, Electrical (25,568) 30,000 'Trailer Mounted Generator 85,000 - Ext Cab Pickup Trucks (2) 70,000 70,000 Field Ext Cab Pickup Trucks (2) - 70,000 70,000 Miscellaneous Equipment 13,000 - Hydraulic Broom, Grinder for Backhoe 35,500 Del Rosa Yard Upgrades 95,600 Dump Trailors (2) 6,750 6,750 13,500 Wackers (2) 3,500 3,500 7,000 New Vactor 366,000 366,000 Retrofit Old Vactor 8,000 8,000 951,100 491,750 444,750 936,500 EAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROGRAM INCLUDING CAPITAL BUDGET FOR FISCAL YEAR 2010 -2011 Current Year Actual Updated through February 2011 Page 3 EAST VALLEY WATER DISTRICT Capital Improvement Program Current Year Actual Updated through February 2011 rayc &r Prior Current (Memo) Projects - By Type Years Year 2010 -11 2011 -12 Actual ,Actual Budget Year 2 Source of Supply Plant 150 Wells Lower Zone Wells (2) Plant 24 Drain Line - - 12,000 240,000 Sunrise Ranch Wells (4) Total Source of Supply Projects - - 12,0001 240,000 Treatment Facilities Plant 134 - Upgrade Technology 1,758,011 1,014,284 3,245,892 6,645,079 Plant 134 - Membrane Replacement Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,825,125 555,781 605,000 650,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - _ _ Plant 152 - Inter. Zone Perch Treat. Plant - _ Total Treatment Projects 3,583,136 1,070,065 3,850,892 7,295,079 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station - - - 30,000 Plant 40 - Inter to Upper Zone Transfer 2,096 125 - 400,000 Plant 127 - Lower to Inter Zone Transfer - Plant 12 - Replace Boosters / Well - _ _ _ Plant 134 - Upper to Canal Zone Transfer - _ _ _ Plant 39 - Inter to Upper Zone Transfer - _ _ _ Plant 25 - Inter to Upper Zone Transfer - _ - _ Plant 143 - Inter to Upper Zone Transfer - 28,780 200,000 900,000 Total Pumping Projects 2,096 8,905 200,000 1,330,000 Wastewater Collection System Sewer System Studies / Planning 142,662 7,370 50,000 200,000 Sewer Main Lining - - 100,000 350,000 Conejo Main Replacement 112,889 272,385 560,000 - Total Wastewater Collection Projects 255,551 279,755 710,000 1 550,000 rayc &r rage 5 2012 -13 2013 -14 2014 -15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 1,925,000 1,925,000 - - - - 3,300,000 3,300,000 - 240,000 4,400,000 4,400,000 9,625,000 9,865,000 1,253,895 - - - - 10,671,269 16,990,000 1,025,000 - - - 20,545,906 - - 5,050,000 2,850,000 - 7,900,000 _ _ - - 19,160,000 19,160,000 18,243,895 1 1,025,0001 5,050,0001 2,850,000 19,160,000 58,277,175 270,000 - - - 300,000 - - 200,000 - 602,221 - 300,000 - - 300,000 500,000 500,000 - - - 1,000,000 520,000 - 780,000 - - 1,300,000 - - - 2,200,000 - 2,200,000 - - - 400,000 - 400,000 550,000 - - - 1,400,000 2,878,780 1,840,0001 800,000 1 980,0001 2,600,000 1,400,000 8,981,001 100,000 - - - - 450,032 450,000 450,000 450,000 450,000 1,800,000 3,950,000 _ _ - 385,274 550,0001 450,0001 450,0001 450,000 1,800,000 4,785,306 rage 5 EAST VALLEY WATER DISTRICT Capital Improvement Program Current Year Actual Updated through February 2011 Page 6 Prior Current (Memo) Projects - By Type Years Year 2010 -11 2011 -12 Actual Actual Budget Year 2 Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 - - - 180,000 Live Oak Main Replacement 9,943 197,136 200,000 115,000 Harlan Lane Main Replacement 7,957 - - 90,000 Cunningham / Hillview / Crest / Bruce - 384,607 450,000 - 6th St 30" Pipeline - Plant 151 to Plant 40 - 51,632 120,000 3,737,000 6th St 30" Pipeline - PI 40 to PI 143 - _ _ _ 9th St 12" Pipeline - Del Rosa to Sterling - - li _ - AMR Meter Replacement Program - 47,098 60,000 300,000 Plant 59 Recoating - - - 50,000 Plant 143 - 10mg Inter Zone Storage - _ _ _ Reservoir - Greenspot Rd S Curve Reservoir -Seven Oaks Dam Rd - Relocation of Facilities for Other Agencies 54,733 .2.0,946 100,000 100,000 Eastwood Farms Assessment District 112,529 51,877 - 2,211,399 Baseline Gardens - 31,416 - - Total Trans & Distribution Projects 185,162 734,712 930,000 6,783,399 General Projects GIS Implementation 457,752 132,671 160,000 100,000 Headquarters Building - _ _ _ Total General Projects 457,752 132,671 160,000 100,000 Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 226,444 (20,476) Developer Sewer Facilities (Reimb by Fees) (17,590); 5,628 Regional Treatment Plant 24,246 Seven Oaks Dam (SAR) Discharge 206,057 2010 Flood Clean Up - Highland A023) 2010 Flood Clean Up - EVWD Facilities 45,454 Page 6 Page 7 2012 -13 2013 -14 2014 -15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 400,000 - - - - 580,000 - - - - - 322,079 70,000 - - 167,957 - - - 384,607 2,060,000 - - - - 5,848,632 1,300,000 1,000,000 - - 5,400,000 7,700,000 - - 700,000 - - 700,000 300,000 300,000 - - - 947,098 250,000 - - - - 300,000 - - - - 10,700,000 10,700,000 - - - - 10,700,000 10,700,000 - - - - 10, 700, 000 10, 700, 000 150,000 150,000 150,000 150,000 - 775,679 - - - - - 2,375,806 - - - - - 31,416 4,530,0001 1,450,0001 850,0001 150,000 37,500,000 52,233,274 - - - - - 690,423 - - - - 10,000,000 10,000,000 - - - - 10,000,000 10,690,423 205,969 (11,962) 24,246 Page 7 N a e} N t-- MGOOOO N MO r- 0 N LO fl- O M W 0 O N LO O co O � W M M M W� r- M r- O M- O O M �m Oti00O CD- OD- COM CD rTO 00NO(O d (o M O h Cl) LO C (D O O N O LO V' O p CD (A M M C- O C C 00 OO (C LO N O d1 L - LONN 0 O �O(D0C)D 0' 0 0 CD 0 0 0 O O O ' 0 0 O O 0 0 0 0 0 0 O O O CD 0 0 m y O 0 0 0 0 0 0 O cc O O O D(� O O OOLOO 6 LO LO l0 � LO O LO M LC)O 00 M O O LO N M ! 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S� m N = N N C � T O] a w d i d - o cu - N \ (f) 3 N N C U) N 4 ` a � y N O c a m d E c c y :7 o 2 cr s V c o lu a U- a ..j Mn c_ O E � O U � > F- O U U) U w> C F- cu c o U U) � (/) U (L) U m (n • U � U m Q (n L � c m o — L 70 0 U E N d U 'O .Q U > a m o m O�.N z > o — o "ai 'o O UU 3 c C C ) c E v 3 N w .y > O cn > c V o O o a) E Q O L O U) _ (n o V) 0 0) O m �O H a co o� d EVWD OPERATING BUDGET FISCAL YEAR 2011 -2012 Adopted XXX No Sewer Treatment Rate Increase Page 1 Operating Revenue Water Sales Water System (Meter) Charge Sewer System Charges Sewer Treatment Charges Service Initiation Charges Collection Charges Installation Charges (water) Permit & Inspection Fees Non Operating Revenue Interest Income Gain on Disposal of Assets Cooperative Agreements - Power Operating Grants Other Total Revenue 235,825 62,248 2010 -11 2010 -11 81,691 2008 -09 2009 -10 Original Amended 2011 -12 Actual Actual Budge! _ Budget Proposed 11,918,507 11,638,235 12,431, 000 11,716,000 12,785,000 3,096,901 3,215,189 3,664,000 3,664,000 4,129,185 3,407,900 3,509,254 3,820.000 3,720,000 3,965,000 5,631,258 5,665,046 5,870 000 5,770,000 5,819,000 91,000 111,406 136.003 136,000 78,000 205,293 202,644 22-0,003 270,000 270,000 490,658 84,411 - 20,000 1,450 875 .2,000 2,000 1,000 25,278,000 24,842,967 24,427,060 25,143 000 27,067,185 235,825 62,248 (133,411) 81,691 61,631 3,730 31,397 116,884 348,913 111,082 36,D00 36,000 33,000 110,000 50,000 42,000 36.000 36,000 27,000 182_)0 C_ 122,000 102,000 25,191,880 24,538,142 26,325,000 25,400,000 27,169,185 Page 2 Operating Revenue Water Sales Water System (Meter) Charge Sewer System Charges Sewer Treatment Charges Service Initiation Charges Collection Charges Installation Charges Permit & Inspection Fees Category Descriptions Retail Water Sales Charge based on meter size Maintenance /up keep District lines Treatment charges collected for the City of SIB Administrative fee for setting up new customer account Delinq Fees, Returned Ck Chrgs, Disconnect Charges, Hang Tag Fees Developer paid projects - not budgeted Fees for new construction and upgrades - Fewer new building starts Interest Income Interest. on Investments - less investment capital and lower rates Gain on Disposal of Assets Cooperative Agreements - Power Enernoc Agreement Operating Grants FEMA reimbursement of emergency repair costs Other Page 3 Pumping Supervision & Labor 505,813 457,427 2010 -11 2010 -11 511,000 Overtime Labor 2008 -09 2009 -10 Origin al Amended 2011 -12 CIP Labor Credit Actual Actual Budget _ Budget Proposed Facilities Maintenance 254,926 199,269 Operating Expenses 315,991 335,600 Materials & Supplies 52,363 49,586 Source of Supply 60,000 50,000 Fuel & Power 2,062,995 2,070,931 Supervision & Labor 134,747 150,228 57,000 157,000 157,000 Overtime Labor 165,000 1,623 5,000 5,000 5,000 Purchased Water 3,089,191 125,000 200,000 170,000 200,000 Facilities Maintenance 22,163 11,151 15.00;) 15,000 10,000 Groundwater Replenishment 144,215 149,826 '50 00:) 150,000 187,500 North Fork Assessments 58,295 102,191 110 00 110,000 110,000 Contractual Services 162,432 138,771 199 50,� 224,500 216,000 Water Supply Studies 92,691 137,258 _ 150,404 40,000 125,00 614,543 816,048 833.50) 831,500 925,500 Pumping Supervision & Labor 505,813 457,427 468 200 468,200 511,000 Overtime Labor 82,014 80 000 80,000 80,000 CIP Labor Credit (28,692) (385.000 (385,000) (570,000) Facilities Maintenance 254,926 199,269 3-0',00(: 315,991 335,600 Materials & Supplies 52,363 49,586 50,0011 60,000 50,000 Fuel & Power 2,062,995 2,070,931 2,120,000 2,000,000 2,100,000 Treatment Chemicals 138,824 139,784 1 r 5, 000 165,000 165,000 Supervision & Labor 3,014,921 2,970,319 3,240.200_ 3,089,191 3,241,000 Water Treatment 2,376 5,0)0 5,000 5,000 Supervision & Labor 139,203 105,913 129.80C 129,800 110,000 Overtime Labor 54,012 39,941 3C,�OC 30,000 30,000 Facilities Maintenance 43,368 65,261 15C '00C 50,000 50,000 Materials & Supplies 16,909 95,218 IC 00C 20,000 120,000 Fuel & Power 150,404 124,977 125,00 125,000 125,000 Contract Treatment 936,774 990,007 1,50,000 1,100,000 1,200,000 Treatment Chemicals 33,951 32,713 /-5,00C 45,000 50,000 Water Treatment Studies 1, 320,609 1,454,030 1,899, 800 1,499,800 1,685,000 Sewer Treatment Contracted Services 5,631,258 5,665,046 6,0C2,000 6,030,800 6,640,000 Transmission & Distribution Supervision & Labor 851,611 1,056,454 1,038 700 988,700 1,157,860 Overtime Labor 63,522 80 000 80,000 80,000 CIP Labor Credit (92,961) (385.000 (385,000) (570,000) Facilities Maintenance 204,215 279,617 287 000 257,000 260,000 Materials & Supplies 411,989 279,605 340,000 315,000 350,000 1,467, 815 1,586,237 1, 36 _i J 00 1,255,700 1,277,860 Wastewater Collection Supervision & Labor 278,457 255,819 310,300 300,300 323,540 Overtime Labor 2,376 5,0)0 5,000 5,000 CIP Labor Credit Facilities Maintenance 54,012 173,596 150,000 150,000 175,000 Materials & Supplies 67,393 42,451 63,000 63,000 73,000 399,862 474,242 528,370 518,300 576,540 Page 4 Source of Supply Supervision & Labor Overtime Labor Purchased Water Facilities Maintenance Groundwater Replenishment North Fork Assessments Contractual Services Water Supply Studies Category Descriptions Water Quality Staff - See Schedule 1 Muni water for Treatment Plant and Cooperative Recharge Program Maintenance and Repairs SBVWCD pump tax at $9.81 per AF (increase from $7.85 prior year) Assessments for East Valley shares of North Fork Stock Laboratory water testing / Water Trax / Conservation Santa Ana River Watershed Sanitary Survey Pumping Supervision & Labor Production Staff - see schedule 1 Overtime Labor CIP Labor Credit Production Staff work on Capital Improvements (PI 40) - no current year projects Facilities Maintenance Maintenance and Repairs at Pumping Plants Materials & Supplies Materials for maintenance and repairs to Pumping Plants Fuel & Power Electrical power to extract and transfer water Treatment Chemicals Wellhead treatment Water Treatment Supervision & Labor Treatment Plant Operators - see schedule 1 Overtime Labor Facilities Maintenance Maintenance and Repairs at the Treatment Plant - increased repair costs Materials & Supplies Materials for use at the Treatment Plant Fuel & Power Electric cost for Treatment Plant Contract Treatment Contracts with Envirogen Treatment Chemicals Chemicals used at Treatment Plant Water Treatment Studies Support work for Corp of Engineers Water Quality study Sewer Treatment Contracted Services Remittance to City of SIB of Treatment Fees Collected Transmission & Distriubution Supervision & Labor Field crew and Meter Shop, - see schedule 1 Overtime Labor Facilities Maintenance Maintenance to main lines, services lines - increased paving costs ! oil Materials & Supplies Small tools, inventory used to repair mains, services Wastewater Collection Supervision & Labor Sewer Crew - see schedule 1 Overtime Labor CIP Labor Credit Facilities Maintenance Maintenance to sewer lines Materials & Supplies Inventory and supples used for sewer line repairs and maintenance Page 5 Customer Accounts Supervision & Labor Overtime Labor Postage Contracted Services Materials & Supplies Bad Debts / Shortages General & Administrative Supervision & Labor Overtime Labor CIP Labor Credit Benefits Directors Fees Directors Expenses Director Benefits Telephone and Utilities Dues & Subscriptions Postage Office Equipment Office Supplies and Expenses Vehicle Maintenance & Fuel General Plant Maintenance Contractual Services Election Fees Public Education / Outreach Regulatory Fees / Compliance Rents & Leases Licenses & Certifications Employee Programs General Insurance Education / Seminars / Conferences Meals, Lodging, Travel, Mileage Safety Equipment Disaster Emergency Total Operating Expenses Non - Operating Expense 2001, 2004 & 2006 Financing Interest 2010 Debt Financing Interest Capital Lease - Phone System Total Operating & Non - Operating Expense Other Uses Of Funds Capital Replacement Contrib To Capital Improve Program Contrib To Rate Stabilization Fund Debt Service Principal 1996 COPS 2001 COPS 2010 - 1 2010 -11 2008 -09 2009 -10 Ori.,Jna: Amended 2011 -12 Actual Actual Bu_!ge.t Budget Proposed 597,941 574,697 573.000 573,000 541,000 52,395 60 00!> 60,000 60,000 105,044 112,025 126 0011' 126,000 126,000 140,246 147,012 155.0 00 155,000 180,000 5,904 8.00: 8,000 8,100 6,580 10,862 3.50(; 3,500 3,500 855,715 896,991 925.50' 925,500 918,600 1,938,453 2,185,108 2,0= ;',)00 1,994,000 2,062,000 23,078 40.)00 40,000 40,000 (316,490) (2':',000) (331,000) (392,000) 1,906,399 2,339,293 2,4':6,745 2,416,745 2,355,417 80,350 80,500 80,000 80,000 80,000 17,119 58,727 22.000 22,000 30,000 30,236 31,426 36,700 38,000 121,373 118,267 120,000 120,000 130,000 114,228 116,130 113,S5C 110,000 58,600 30,160 19,690 25.50C 25,500 26,000 211,869 141,502 13E..000 138,000 135,000 132,348 88,492 105.000 105,000 100,000 290,461 325,432 35C,)OC 380,000 400,000 206,612 212,822 21E,OOC 215,000 222,000 648,792 762,926 7' 7,50', 752,500 592,100 366 - 75,000 106,564 21,924 46,000 46,000 20,000 76,255 105,168 1011,000 80,000 55,000 156,302 161,009 185,000 210,000 185,000 12,079 1,755 5,5CC,' 5,500 4,000 22,185 25,373 25,000 25,000 20,000 250,120 251,902 265,000 265,000 230,000 29,375 33,887 � 3,000 30,000 40,000 35,358 24,318 43,000 35,000 30,000 27,484 20,929 25,000 25,000 17,000 8,799 19,213 53,000 40,000 40,000 6,452,921 6,852,747 6,9- 9,895 6,865,945 6,593,117 _ 19,757,644 20,715,660 21,712,895__ 21,016,736 21,857,617 931,135 13,490 1,014,786 944,625 20,772,430 21,660,285 437,400 2,855,000 575,000 615,000 720,000 750,000 Page 6 884.F1.12 423,119 498,541 1,258,600 13 490 13,490 13,490 898_132 935,150 1,272,090 22,61" 197 21,951,886 23,129,707 932,100 951,100 936,500 1,045,COC 782,000 1,737,000 32- 5•,307 326,307 197,000 784,0)0 327,336 Category Descriptions Customer Accounts Supervision & Labor Customer service department labor, including meter reading - see schedule 1 Overtime Labor Postage Delivery costs for bills and delinquent notices - increase in postage rates Contracted Services Bill Print & Mailing, E- Bills, Electronic Payment Settlement Fees Materials & Supplies Daily Director Fees Bad Debts / Shortages Write off delinquent customer accounts with balances under $15.00 General & Administrative Supervision & Labor Administration, Finance and Engineering Labor - see schedule 1 Overtime Labor CIP Labor Credit Benefits Employee Benefits - see schedule 1 Directors Fees Daily Director Fees Directors Expenses Reimbursable Director Expenses Director Benefits Medical, Dental and Retirement Telephone and Utilities Telephones, gas, electric, refuse and internet service Dues & Subscriptions See schedule 2 Postage Office postage including Prop 218 notices Office Equipment Leases on general office equipment, software maintenance Office Supplies and Expenses General office supplies and expenses Vehicle Maintenance & Fuel Includes all District Vehicles General Plant Maintenance Building Maintenance, Grounds Maintenance Contractual Services See Schedule 3 Election Fees Mail Ballot Public Education / Outreach Calendars, Community Events, Printed Materials Regulatory Fees / Compliance Business Plans, AQMD and CARB compliance fees, AB2995 Rents & Leases Office suites 18 & 30, Storage unit on 5th Licenses & Certifications Distribution and Treatment Certifications Employee Programs Employee incentives, 25 year awards, EAP, Awards Banquet General Insurance Policy w/ SDRMA, Arroyo claims handling Education /Seminars / Conferences Registration fees and education reimbursements Meals, Lodging, Travel, Mileage Employee meals, lodging and travel expenses Safety Equipment Safety equipment - new air monitoring equipment for confined spaces Disaster Emergency Employee first aid kits and disaster kits, Disaster supplies and emergency water Non - Operating Expense 2010 Debt Financing Interest Capital Lease - Phone System Other Uses Of Funds Capital Replacement See Capital Replacements section Contrib To Capital Improve Program See Captial Improvement Program section Contrib To Rate Stabilization Fund 1996 COPs 2001 COPs Page 7 Page 8 201C-1 1 2010 -11 2008 -09 2009 -10 Original Amended 2011 -12 Actual Actual Budget __ Budget Proposed 2004 installment Purchase Agrmt 370,515 387,375 4D5,01')3 200,249 2006 Installment Purchase Agrmt 199,860 209,875 2D,393 108,849 2010 Revenue Bonds ___ 767,273 1,168,978 5,157,775 1,962,250 3.713,803 3,463,114 4,039,478 Total Expenditures 25,930,205 23,622,535 26,325,000 25,415,000 27,169,185 Net Cash Flow (738,325) 0 915,607 (15,000) 0 Page 8 2004 Installment Purchase Agrmt 2006 Installment Purchase Agrmt 2010 Revenue Bonds Page 9 Category Descriptions EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget - By Fund Non Operating Revenue Interest Income 3,000 30.000 33,000 Gain on Disposal of Assets - Cooperative Agreements - Power 42,000 42,000 Operating Grants Other 18,000 9,000 27,000 63,000 39,000 102,000 Total Revenue 17,306,185 9,863 000 27,169,185 Page 10 Proposed Proposed Water :.ewer Combined Operating Revenue Water Sales 12,785,000 12,785,000 Water System (Meter) Charge 4,129,185 4,129,185 Sewer System Charge 3,355,000 3,965,000 Sewer Treatment Charges 5, 31 9,000 5,819,000 Service Initiation Charges 39,000 K,000 78,000 Collection Charges 270,000 270,000 Installation Charges 20,000 20,000 Permit & Inspection Fees ',000 1,000 17,243,185 1, 24,000 27,067,185 Non Operating Revenue Interest Income 3,000 30.000 33,000 Gain on Disposal of Assets - Cooperative Agreements - Power 42,000 42,000 Operating Grants Other 18,000 9,000 27,000 63,000 39,000 102,000 Total Revenue 17,306,185 9,863 000 27,169,185 Page 10 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget - By Fund Page 11 Proposed Proposed Water Sewer Combined Operating Expenses Source of Supply Supervision & Labor 157,000 157,000 Overtime Labor 5,000 5,000 Facilities Maintenance 10,000 10,000 Purchased Water 200,000 200,000 Groundwater Replenishment 187,500 187,500 North Fork Assessments 110,000 110,000 Contractual Services 216,000 216,000 Water Supply Studies 40,000 40,000 925,500 - 925,500 Pumping Supervision & Labor 511,000 511,000 Overtime Labor 80,000 80,000 Facilities Maintenance 335,000 335,000 CIP Labor Credit - Materials & Supplies 50,000 50,000 Fuel & Power 2,100,000 2,100,000 Treatment Chemicals 165,000 165,000 3,241,000 - 3,241,000 Water Treatment Supervision & Labor 110,000 110,000 Overtime Labor 30,000 30,000 Facilities Maintenance 50,000 50,000 Materials & Supplies 120,000 120,000 Fuel & Power 125,000 125,000 Contract Treatment 1,200,000 1,200,000 Treatment Chemicals 50,000 50,000 Water Treatment Studies - 1,685,000 - 1,685,000 Sewer Treatment Contracted Services - 6,640,000 6,640,000 Transmission & Distriubution Supervision & Labor 1,165,860 (8,000) 1,157,860 Overtime Labor 72,000 8,000 80,000 CIP Labor Credit (570,000) (570,000) Facilities Maintenance 260,000 260,000 Materials & Supplies 350,000 350,000 1,277,860 1,277,860 Wastewater Collection Supervision & Labor 323,540 323,540 Overtime Labor 5,000 5,000 CIP Labor Credit - Facilities Maintenance 175,000 175,000 Materials & Supplies 73,000 73,000 Page 11 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget - By Fund Page 12 Proposed Proposed Water Sewer Combined - _ _576,540 576,540 Customer Accounts Supervision & Labor 270,500 270,500 541,000 Overtime Labor 30,000 30,000 60,000 Postage 63,000 6:.,000 126,000 Contracted Services 90,000 90,000 180,000 Materials & Supplies 4,050 e,050 8,100 Bad Debts / Shortages 1,750 _ _ 1,750 3,500 459,300 i 45,300 918,600 General & Administrative Supervision & Labor 1,340,300 '21,700 2,062,000 Overtime Labor 26,000 14,000 40,000 CIP Labor Credit (375,000) (17,000) (392,000) Taxes and Benefits 1,695,900 659.517 2,355,417 Directors Fees 40,000 40 000 80,000 Directors Expenses 15,000 15.000 30,000 Director Benefits 19,000 19.000 38,000 Telephone and Utilities 84,500 45.500 130,000 Dues & Subscriptions 48,052 10,548 58,600 Postage 13,000 13,000 26,000 Office Equipment 87,750 47,250 135,000 Office Supplies and Expenses 65,000 35,000 100,000 Vehicle Maintenance & Fuel 260,000 140,000 400,000 General Plant Maintenance 144,300 77,700 222,000 Contractual Services 412,400 ^79,700 592,100 Election Fees 37,500 37,500 75,000 Public Education / Outreach Programs 10,000 10,000 20,000 Regulatory Fees / Compliance 35,750 19,250 55,000 Facility Rents & Leases 120,250 64,750 185,000 Licenses & Certifications 2,600 1 400 4,000 Employee Programs 13,000 7 000 20,000 General Insurance 149,500 80 500 230,000 Education / Seminars / Conferences 26,000 14 000 40,000 Meals, Lodging, Travel, Mileage 19,500 10 500 30,000 Safety Equipment 11,050 5 950 17,000 Disaster Emergency 26,000 14 000 40,000 4,327,352 2 265 755 6,593,117 Total Operating Expenses 11,916,012 9.941,605 21,857,617 Page 12 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget - By Fund Non - Operating Expense 2010 Capital Project Financing Interest Capital Lease - Phone System Total Operating & Non - Operating Expense Other Uses Of Funds Capital Replacements Contrib To Capital Improvement Program C:ontrib To Rate Stabilization Fund Debt Service Principal 2010 Revenue Bonds Total Expenditures Net Cash Flow Proposed Proposed Water Sewer Combined 1,222,240 36,360 1,258,600 6,745 6,745 13,490 1,228,985 43,105 1,272,090 13,144,997 9,984,710 23,129,707 491,750 444,750 936,500 1,420,000 317,000 1,737,000 197,000 197,000 1,088,523 80,455 1,168,978 3,197,273 842,205 4,039,478 16,342,270 10,826,915 27,169,185 (963,915) 0 963,915 Page 13 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget Dues and Subscriptions Page 16 2010 -11 2008 -09 2009 -10 2010 -11 Projected 2011 -12 BUDGET CATEGORY Actual Actual Budgeted Actual Proposed _ General and Administrative 98,350 ACWA 16,610 18,486 18,500 18,500 18,50C Association of S.B. County Special Districts 275 275 300 300 30C AWWA 3,310 3,273 3,500 4,000 4,000 AWWARF Subscriptions 15,165 15,921 16,000 15,200 - California Municipal Utilities Association (CMUA) 3,470 3,467 3,600 3,850 California Utilities Emergency 500 500 500 - Capital Track 1,000 1,000 - CSDA (Calif Special Districts) 3,825 4,088 4,300 4,300 4,300 Foundation for Cross Connection 870 1,000 1,000 1,000 1,000 Government Finance Officers Association 155 320 300 300 - Highland Chamber of Commerce 2,825 2,827 3,000 600 Inland Counties Water Association 500 277 500 300 - IDS Holding - Online Shop Key Manuel 1,500 1,500 1,500 1,600 1,650 LAFCO 10,000 10,000 20,000 20,000 20,000 Miscellaneous 2,550 4,174 5,500 5,000 3,000 First American Real Estate 3,780 4,020 4,000 4,000 4,000 S.B. Chamber of Commerce 195 300 200 Southern California Water Committee 750 850 850 850 TRW 950 Underground Service Alert 1,575 1,495 1,500 1,500 1,500 USGS 7,500 7,500 7,500 - Water Education Foundation 3,500 3,500 3,500 3,500 Water Environment Federation 220 484 350 350 350 Water Resources Institute 15,000 15,000 15,000 15,000 - Water Trax 13,000 12,988 WESTCAS 1,150 1,150 1,150 1,150 X C - 2 Backflow 1,840 ACWA - Chromium 6 1,000 101,480 116,130 113,650 110,000 58,600 Page 16 BUDGETCATEGORY Supervision and Labor General and Administrative Source of Supply Pumping Water Treatment Transmission and Distribution Customer Accounts Sewage Collection Total Supervision and Labor Total District Benefits TOTAL SALARIES AND BENEFITS EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget Salaries and Benefits 2010 -2011 201C -2011 Projected Adopted Budg°_ted Actual Water Schedule 1 2011 -2012 <,dcpted Adopted Sewer Combined 2.0'7,000 2,034,000 1,366,300 735,700 2,102,000 -62,000 162,000 162,000 OT Labor 162,000 548,200 548,200 591,000 591,000 159,800 159,800 140,000 Administration 140,000 1 1 , 8,700 1,068, 700 1,237,860 943,036 1,237,860 EC,3,000 633,000 300,500 300,500 601,000 315,300 305,300 5,000 328,540 328,540 5,014,000 4,911,000 3,797,660 _1,364,740 5,162,400 62,183 203,183 Fleet Services 2,456,745 2,416,745 134,000 588,854 205,003 1,766,563 -__- 2,355,417 5,000 748,000 7,470,745 7,327,745 5,564,223 = 1,953,594 7,517,817 Supervision and Labor in Capital Improvement Program Included in the above Labor Totals 945,000 - --17,000 962,000 Salary and Benefit Distribution by Dept Labor OT Labor Total Labor Benefits Labor and Benefits General And Administrative Administration 616,000 15,000 631,000 312,036 943,036 Finance 320,000 5,000 325,000 139,412 464,412 Warehouse --8 „000 5,000 123,000 63,910 186,910 IT 136,000 5,000 141,000 62,183 203,183 Fleet Services 129,D00 5,000 134,000 71,003 205,003 Engineering 743,000 5,000 748,000 347,210 1,095,210 Sub Total General & Admin 2,062,000 40,000 2,102,000 _ 995,754 3,097,754 Source of Supply 157,000 5,000 162,000 75,750 237,750 Pumping E11,000 80,000 591,000 249,938 840,938 Water Treatment 110,000 30,000 140,000 45,899 185,899 Transmission and Distribution 892A00 60,000 952,400 377,305 1,329,705 Customer Service 541,000 60,000 601,000 231,767 832,767 Sewage Collection 18E,000 5,000 191,000 98,222 289,222 Meter Shop 403,000 20,000 423,000 280,782 703,782 4,852,400 300,000 - 5,162,400 - 2,355,417 - 7,517,817 Benefits Medical, Dental & Life Ins 752.300 Workers Compensation 175,000 Pers Contribution 1,219,078 Medicare 70,547 Uniforms 30,000 OPES (Retiree Medical Reimb and 104.180 Trust funding) Total 2,351.206 Page 15 Schedule 2 Category Descriptions ACWA Association of California Water Agencies Association of S.B. County Special Districts AWWA AWWARF Subscriptions Research Foundation - Larger operating base and higher rate California Municipal Utilities Association (CMUA) California Utilities Emergency Capital Track Legislative issues rapid response CSDA California Special Districts Association Foundation for Cross Connection Cross connection control and Hydrolic Research Government Finance Officers Association CFO Membership Highland Chamber of Commerce Inland Counties Water Association IDS Holding On line manual for vehicle repairs LAFCO Miscellaneous First American Real Estate Property owner information used in the collection process S.B. Chamber of Commerce Southern California Water Committee TRW Credit Checks - moved to Customer Accounts Underground Service Alert Marking water and sewer lines United Stated Geological Service Emergency Response Water Education Foundation Water Environment Federation Water Resources Institute Water Trax Tracks water sampling results; moved to Source of Supply WESTCAS XC -2 Backflow Backflow test results program; moved to Transmission & Distribution Page 17 Contractual Services Security General Engineering Computer Programmer Legal Fees Audit / Accounting Public Relations Trustee Fees Federal Representation State Representation Safety Consultants Website Maintenance Rate Studies Corporate Culture Consultant Western Judgement Consultant Santa Ana Sucker Task Force Regional Basin Flow Model Review IT Assessment IT Monitoring / Offsite Backup GASB 45 Actuarial Update Misc Administrative Consultants 2008 -09 2009 -10 Actual Actual EAST V,41LEY WATER DISTRICT 2011 -12 Operating Budget 2010 -11 2010-11 Projected 2011 -12 Budget =_d Actual Proposed 228,282 201,555 205 00) 205,000 188,600 27,150 47,130 20 000 20,000 35,000 19,800 27,600 21000 21,000 20,000 44,032 67,250 72 50) 72,500 75,000 44,309 38,925 40 0) 40,000 46,000 70,425 107,155 105 050 105,000 - 19,386 15,890 10.000 10,000 8,500 66,066 60,500 55.00) 55,000 - 78,532 72,220 66.00) 66,000 - 9,372 4,195 5 0`0 5,000 6,000 6 000 6,000 7,000 33,450 68,900 55.000 55,000 50,000 25.00') 25,000 - 27.000 27,000 75,000 10.000 10,000 5.000 5,000 51,606 640,804 762,926 Page 18 20.000 20,000 30,000 5,000 5,000 6,000 45,000 752 500 752,500 592,100 Category Descriptions Contractual Services Schedule 3 Security Building alarms and guard service at Del Rosa and the Treatment Plant General Engineering General Engineering consulting and consultant for required Safety meetings Computer Programmer Consulting for Software programs and general computer programs Legal Fees Audit / Accounting Single audit required Public Relations Public relations consultant and public awareness programs Trustee Fees Federal Representation 10% decrease in monthly fees State Representation 10% decrease in monthly fees Safety Consultants OSHA Consultants Updates and changes performed by outside consultant Website Maintenance Rate Studies Water and Sewer rates, developer fees, tiered rates Corporate Culture Consultant Dr Mathis - assist with GM search Western Judgement Consultant Santa Ana Sucker Task Force Legal Services Regional Basin Flow Model Review IT Assessment IT Monitoring / Offsite Backup GASB 45 Actuarial Update Misc Administrative Consultants Audit of EVWD operations Page 19 EVWD CAPITAL OUTLAY / REPLACEMENTS FISCAL YEAR 2011 -12 Page 1 DISTRICT Capital Outlay / Replacement Schedule Fiscal Year 2011 -12 2011 -12 Proposed 2010 -11 Amended Budgeted Water Sewer Total Administration /Safety Mutual Water Company Stock 5,000 5,000 5,00cl Air Monitoring Equip, Respirators 8,000 Suite 30 Improvements 320,000 Copier 6,000 Furniture for Suite 30 2,500 2,500 5,000 Finance Warehouse Heating & A/C Unit 1,300 - G/L Multi Company Conversion 20,000 Information Systems Computer Hardware Upgrades 27,700 12,500 12,500 25,001) MS Office 2010 10,000 - Laserfiche Quickfields 5,000 - Enterprise Anti Virus 5,000 5,000 10,001) Customer Service Billing Software Update 40,000 - Enhanced Call Center (phone system) 7,000 - Kiosk 40,000 40,000 80,000 Engineering Furniture for 2 Offices 10,000 - Ricoh Copier Format Converter 2,000 - GPS Data Loggers (2) 8,500 8,500 17,000 Production Well Rehabs (11A-120-142) 230,000 260,000 260,000 Booster, Electrical (25,56B) 30,000 - Trailer Mounted Generator 85,000 - Ext Cab Pickup Trucks (2) 70,000 70,000 Field Ext Cab Pickup Trucks (2) - 70,000 70,000 Miscellaneous Equipment 13,000 - Hydraulic Broom, Grinder for Backhoe 35,500 - Del Rosa Yard Upgrades 95,600 - Dump Trailors (2) 6,750 6,750 13,500 Wackers (2) 3,500 3,500 7,000 New Vactor 366,000 366,000 Retrofit Old Vactor 8,000 8,000 951,100 491,750 444,750 936,500 EAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROGRAM INCLUDING CAPITAL BUDGET FOR FISCAL YEAR 2010 -2011 Current Year Actual Updated through February 2011 Page 3 EAST VALLEY WATER DISTRICT 2,096 28,905 200,000 1,330,000 3stewater Collection System Capital Improvement Program Sewer System Studies / Planning 142,662 7 50,000 Current Year Actual Updated through February 2011 ,370 200,000 Conejo Main Replacement Prior Current Projects - By Type (Memo) Years Year Actual Actual 2010 -11 Budget 2011 -12 Year 2 Source of Supply Plant 150 Wells Lower Zone Wells (2) _ - Plant 24 Drain Line - Sunrise Ranch Wells (4) _ - 12,000 240,000 Total Source of Supply Projects _ - 12,0001 240,000 Treatment Facilities Plant 134 - Upgrade Technology 1,758,011 1,014,284 Plant 134 - Membrane Replacement 3,245,892 6,645,079 Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,825,125 55,781 Plant 150 - Lower Zn Perch 605,000 650,000 Treat. PI - Phase 2 - Plant 152 - Inter. Zone Perch Treat. Plant - Total Treatment Projects 3,583,136 `.070,065 3,8507892 7,295,079 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station _ Plant 40 -Inter to U - pper Zone Transfer 2,096 125 - 30,000 _ 400,000 Plant 127 - Lower to Inter Zone Transfer Plant 12 - Replace Boosters / Well - _ Plant 134 - Upper to Canal Zone Transfer _ Plant 39 - Inter to Upper Zone Transfer - Plant 25 - Inter to Upper Zone Transfer _ - Plant 143 - Inter to Upper Zone Transfer - 28,780 200,000 900,000 Total Pumping Projects 2,096 28,905 200,000 1,330,000 3stewater Collection System Sewer System Studies / Planning 142,662 7 50,000 Sewer Main Lining ,370 200,000 Conejo Main Replacement - 100,000 117,000 112,889 2 72, 385 560,000 _ Total Wastewater Collection Projects 255,551 279 755 7 10 , —675T 317,000 AIIC rage D 2012 -13 2013 -14 2014 -15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals - - - - 1,925,000 1,925,000 - - - - 3,300,000 3,300,000 - - - - - 240,000 - - - - 4,400,000 4,400,000 - - - - 9,625,000 9,865,000 1,253,895 - - - - 10,671,269 16,990,000 1,025,000 - - - 20,545,906 - - 5,050,000 2,850,000 - 7,900,000 - - - - 19,160,000 19,160,000 18,243,895 1 1,025,0001 5,050,0001 2,850,000 19,160,000 58,277,175 270,000 - - - 300,000 - - 200,000 - 602,221 - 300,000 - - 300,000 500,000 500,000 - - - 1,000,000 520,000 - 780,000 - - 1,300,000 - - - 2,200,000 - 2,200,000 - - - 400,000 - 400,000 550,000 - - - 1,400,000 2,878,780 1,840,0001 800,000 980,0001 2,600,000 1,400,000 8,981,001 100,000 - - - - 450,032 450,000 450,000 450,000 450,000 1,800,000 3,717,000 - - - 385,274 550,0001 450,0001 450,000 1 450,000 1,800,2LOJ 4,552,306 rage D EAST VALLEY WATER DISTRICT Capital Improvement Program Current Year Actual Updated through February 2011 Page 6 Prior Current (Memo) Projects - By Type Years Year 2010 -11 2011 -12 Actual Actual Budget Year 2 Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 - - - 180,000 Live Oak Main Replacement 9,943 197,136 200,000 115,000 Harlan Lane Main Replacement 7,957 - - 90,000 Cunningham / Hillview / Crest / Bruce - 384,607 450,000 - 6th St 30" Pipeline - Plant 151 to Plant 40 - 51,632 120,000 3,737,000 6th St 30" Pipeline - PI 40 to PI 143 - - - - 9th St 12" Pipeline - Del Rosa to Sterling - - - - AMR Meter Replacement Program - 47,098 60,000 300,000 Plant 59 Recoating - - - 50,000 Plant 143 - 10mg Inter Zone Storage - - - - Reservoir- Greenspot Rd S Curve - - - - Reservoir -Seven Oaks Dam Rd - - - - Relocation of Facilities for Other Agencies 54,733 20,946 100,000 100,000 Eastwood Farms Assessment District 112,529 51,877 - 2,211,399 Baseline Gardens - 31,416 - - Total Trans & Distribution Projects 185,162 784,712 930,0001 6,783,399 General Projects GIS Implementation 457,752 132,671 160,000 100,000 Headquarters Building - - - - Total General Projects 457,752 132,671 160,000 100,000 Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 226,444 (20,476) Developer Sewer Facilities (Reimb by Fees) (17,590) 5,628 Regional Treatment Plant 24,246 Seven Oaks Dam (SAR) Discharge 206,057 2010 Flood Clean Up - Highland (4,023) 2010 Flood Clean Up - EVWD Facilities 45,454 Page 6 2012 -13 2013 -14 2014 -15 2015 -16 Il Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 400,000 - - - - 580,000 - _ _ _ - 322,079 70,000 - - 167,957 _ _ _ 384,607 2,060,000 - - - - 5,848,632 1,300,000 1,000,000 - - 5,400,000 7,700,000 - - 700,000 - - 700,000 300,000 300,000 - - - 947,098 250,000 - - - - 300,000 _ _ _ - 10,700,000 10,700,000 - 10,700,000 10,700,000 _ _ - - 10,700,000 10,700,000 150,000 150,000 150,000 150,000 - 775,679 - _ _ - - 2,375,806 _ _ - - - 31,416 4,530,0001 1,450,0001 850,0001 150,000 37,500,000 11 52,233,274 - 690,423 10,000,000 10,000,000 10,000,000 10,690,423 205,969 (11,962 24,246 Page 7 V N N O O (D O O N M O r` O N U) r- O M (O U) 0 u7 O O h O O r �OOOM0 V r` 00 1- 0M-000 _ 0 n O O (D O O O 0 -47 O O N O (D d _ O O V�- M 0 'It O O O N O (O It p O O M O O (q O O 00 00 CD (n N O d W) r to N N O O (O O 0 O LO 0 O 00 0 0 O O 0 0 0 0 0 0 O 00 00 0 -p O 0 0 0 0 0 0 O O O O (:: O A C O 00 U7000 U') O (O0 00 Cl) O O U9 O 00 LO (O LO t• to O t` N N O O M N (C Nt O llz� O (C m 'IT 00 . - - - MO O� (D r- 00 00 00 00 ' O , , ' O O t 0 0 o 0000 O O O O O O U) O O O U7 u7 O O O O } N d U') ui Ui 1 ' 0 C) 1 t O 0 0 O O O O' 0 0 O O O O 0 C O O O O O O O M '? 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Q C LL c c �.. a O Y o a m m o c J O O N c c m U c O) C U U a) _1 J ° O to 0 U Q t o a C. t� Q� O C O G, N rn CL 'E co O> (II � d: O OC n W O fQ LL t= N .O >❑ C C C C C S @�OO� m O m E a) vc) (D .Q 0 0 L' i CL O I CL Q) a) a) o a a �-' N N m °f �_ C)Uw W W O L m 0 O ❑ ❑O' m C G r Fo p Q c C O ~ LL LL It c m LL h F- F- 3m �2 �a R0 \/ >� Cl) w \ \ 2\}§ ° \0 t }l\ 0 cu &«§)) \\} \\ 0E > /� }\ {� \\ 0 \0 m/\ \ \\ cu \f° In ± \ƒ E0 L) /> Co DL 0 0 kmf o - ƒ� \ \ \\ E \ \)\ %_\ )_ /£5 t\/ % \f0 / kS/ =m= \ 4 Jf \\ \\ \o ±) \ cc Cc � 2= LL ƒ) co / g E ( 0) / c C % o = a R LO % It N \ k \ \ 2a |0 �) k� §\ § � §) §� \ / \ / \ \ \ \ g / S Q \ ƒ §3 # r r r 2\ G R i / 3 £ 'r = Cl) © / ` 2 - / / $ - Cl) a » a 2R/ a N / \ \ k k k ® \ % ~ / CL @ = ( k\ j /=b {\ -_ 0 /0 = \ - © E@27 t £ - C: - 22 c - E -� t d e 7 t §=333 y_ � § cG ( \� #� = g / \gy_ °3 �Lf�\ )� _� J@ g§ �- k� \ 7 3// 2 2 2 3 ±@ S§ S o/ % 2 c \\ /\ /\ /\ /\ /\E o f a /\§}j3 G c_ E__ E 2_ m= G 5 w E 2@ E f } - 0- \$ m i§ 5\ f ° s e b 5 i3 / / /7 /G �� 0Q\000 { A/A ® } / LL \ \ 2\}§ ° \0 t }l\ 0 cu &«§)) \\} \\ 0E > /� }\ {� \\ 0 \0 m/\ \ \\ cu \f° In ± \ƒ E0 L) /> Co DL 0 0 kmf o - ƒ� \ \ \\ E \ \)\ %_\ )_ /£5 t\/ % \f0 / kS/ =m= \ 4 Jf \\ \\ \o ±) \ cc Cc � 2= LL ƒ) co / The Inland Empire Resource Conservation District will be hosting the May 16th, 2011 Membership Meeting at: Romano's 330 Orange Street Redlands, CA 92374-3204 909.798.9228 http:// www. romanosrestaurants .com /locations.html The social hour will begin at 6:00 PM with a call to order at 6:45 PM. 4 Dinner Plated dinner; choice of Lasagna or Chicken Limone (sauteed in white wine, garlic, lemon, and capers), Salad, Bread, coffee and iced tea to drink, and Tiramisu for dessert Program: Speaker to be announced Cost: $27 per person RSVPto Katie Heer no later than Friday, May 9, 2011 Email to: kheer@iercd.org or call (909) 799-7407 x102 The ASBCSD mailing address has changed! Make checks payable to ASBCSD and send to: ATTN: Cheryl Vermette PO BOX 205 Montclair, Ca. 91763 District /Associate: Attendee (s): Reminder: There is a $z surcharge for reservations made after the deadline date, as well as for coming to dinner with no reservations. You will also be billed for the dinner if your cancellation is not received prior to the deadline. Directions to Romano's: Located in Redlands off of the to freeway, close to the rte- section of the 10/210 freeways. From the io Freeway East: take the Orange Street Exit --> Continue straight off the c)f- rnp to Orange Street and take a Right 4 Restaurant will be on the east side of the street. From 10 Freeway West: Exit reet /Downtown 4 Turn Left off of offramp --) continue south on 6t'' street a- d turn right on Redlands Blvd Ri: tt :, ain on Orange Street W Colton Ave W Calton Ave E Colton Ave Redlands Fwy - .._ Redlands ;= vv T) �t A, Pearl A. °F E Peari Ave. z 1 �� y� fn N 2 - 2 fD 11 Ave N VV 51�IFn :ive. fn Orienial Ave V�'RedlanoS Eit,d .z N! Stuart Ave Oriental -vc. i ..,, ._ CL .. . W Redlands Blvc E Redlands Blvd z i z For parking, either park along Orange Street or try one of the following: • Turn into lot entrances next to Romano's or Joe Greensleeves and park -I ! -�t • Head east one block from restaurant to 5th street --) there will be parking t-iree separate lots along 5'r' Street, shown in pink: I C"-W i'v J rt J The ;Delta water projects face pumping restrictions. The Delta fish populations continue to crash. Studies of Delta conveyance are proceeding. Learn the latest about these issues on the Foundation's tour of the Bay - Delta, heart of the water delivery system and a vital habitat for wildlife. This tour provides the opportunity to view significant features firsthand and gain a better understanding of the challenging issues for this region. The tour travels through the Sacramento -San Joaquin Delta to the San Francisco Bay region and includes a ferry ride on San Francisco Bay. The tour is a must for water policy- makers, water board managers and directors, lawyers, consultants, journalists, and anyone interested in Bay -Delta issues. The tour is co- sponsored by the Bureau of Reclamation, Mid- Pacific Region and the California Department of Water Resources. Additional tour sponsors are Atkins, Brown and Caldwell, Cardno ENTRIX, CH2M HILL, ENGEO, GEI Consultants, George Miller and Janet McKinley, HDR, Jacobs, MWH and Parsons Brinkerhoff. Tentative stops: �- Delta Cross Channel x- Delta islands and levees f- State fish screens 2 Los Vaqueros Reservoir )-- Federal pumping plant at Tracy )- Stockton Deep Water Channel )- A state -of- the -art water treatment facility )�-- U.S. Army Corps of Engineers Bay -Delta Model )- San Francisco Bay �, Suisun Marsh I - > The Delta Plan, BDCP and other Delta studies > State and federal water pro iect operations in the Delta — recent legal actions and coordinating efforts Studies and debate on Delta conveyance Levee integrity, subsidence and flood control Water project operations and efforts to protect fish A , Delta f arming ;« > Water quality, salt intrusion and drinking water treatment >- Ecosystem restoration pro iects, wetlands and waterfowl ) Land use and planning > Climate change: infrastructure challenges - > Proposed projects and Los Vaqueros expansion >- Fishery collapse and pumping restrictions This fast -paced tour begins at )0 a.m., Wednesday, June 15 at Sacramento International Airport and will end at approximately 6 p.m., Friday, June 17 at Sacramento International Aiij�oi-t. Registration: $695 per person, tingle occupancy room: $595 each for two people sharing a room. Regist, :~ fo..ir or more people for a discount — single occupancy rooms $625. Fee includes all meals, transportation and hotel accommodations at the Hilton Stockton (Wednesday) and Fhe Lodge at Tiburon (Thursday), while on the tour — including dinner Thursday night at the Guaymas Restaurant in Tiburon. Participants are responsible for their own transportation to and from Sacramento International To register, return form to the Foundation with payment; faxed reservations accepted with credit card or p_ir._} .Lse orders. Or, register securely online at www.watereducation.org / tou.-:� All reservations are on a first -come, first - served basis. 2 .� Deadline to cancel and recei full refund is 5 p.m. June 1 due to hotel, meal and transportation book.�-igs. Refund request must be in writing. Substitutions may be made at any :ime. This activity has been approve:_i fo-: Minimum Continuing Legal Education (MCLE) credits by the State Bar )f ::alifornia. The tour also offers California Department of Health Services Continuing Education units for water plant or wastewater plant operator'; I ceases. There is an additional $100 fee to register for these credits. Cont ct tl-.e Foundation for more information. Additional information and a ar aft itinerary will be mailed /emailed approximately 2 weeks before the tour. Please notify the Foundation prior to the tour if you have a medic,] condition or other special need. � \ E \ \ � � \ » � \ a % \ \ 7 y \ % $ rn § G © \ / \ / / / § } C \ / ^ m \ / \ \ \ r') » 0 @ / / \. _ / \ / �ee�$ »c / D D \ rD ((/ / \�\ / y 2 C) =MZz §R /w 3 « & \ ° } \ 5 w j /) - / \ e « / - e. » » m \ % § � / { \ \ t X rD Cn En / \ 3 \ ) % % p 2 � - 2 \ \ o / » y / /_ 2 E E / rD $ril , \ / / M @ g % \ « \ k $ � \ / ƒ� z e2 � - « - w �ee�$ »c all wc� /k2Gne6\ ((/ / \�\ C) =MZz §R /w 3 « c o 2 / / ( q & m \ � � _ � I Im � The San Bernardino Area Chamber of Commerce Governmental Affairs, Division Invites you to attend y�e�PM A�R D�ti^� Z . V �eFq O F C O M0 Legislative Breakfast Featuring San Bernardino County Supervisor Janice Rutherford Friday, June 24, 2011 7:30 a.m. Shandin Hills Golf Club 3380 Little Mountain Drive $ 25 — includes breakfast Come meet our newest County Supervisor Bring your questions, concerns and comments * * * * * * * * * * * * * * * * * * * * * * * * * * * ** *Cut and Return * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Name Name Phone Yes, I will attend the Legislative Breakfast with Supervisor Rutherford Business Name Please make reservations — Enclosed is $ Visa and Master Card accepted (909) 885 -7515 Make check payable to: San Bernardino Area Chamber of Commerce P. O. Box 658 San Bernardino, CA 92402