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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/22/1977 0&758 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 22, 1977 MINUTES The meeting was called to order at 7:00 p.m., President Philip A. Disch led the flag salute. ROLL CALL: PRESENT: Philip A. Disch, President; O.A. Wall, Vice-President; Directors Norman W. Forrest, Dennis Johnson, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consult- ing Engineer STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary MINUTES M/S/C (Forrest - Stoops) that the Minutes of August 8, 1977 be approved as submitted. PUBLIC HEARING RE ANNEXATION 1976-13 - CLIFFSIDE RANCH President Disch declared that this was the time to hear oral or written protests, evidence or objections presented or filed with the District regarding Annexation 1976-13, Cliffside Ranch. All landowners owning land within the territory proposed to be annexed and all persons, counties, cities or Districts entitled to written notice were notified in accordance with the law. The time and place fixed for this hearing had been properly publicized and posted. There were neither written nor vocal coraments to said annexation. The hearing was duly closed. TRACT 9900 The General Manager indicated the Board had entered into an agree- ment in July 1965 with Dr. Clapper which stated a sewer line could be run through his property to serve property further east. The cost at that time was $4,695.95, which was to be prorated and repaid to the District when the property was developed. A proposal has been made at this time to develop the land into Tract 9900. Mr. Fiscalini requested that the Developer not be required to pay the off-site water main extension charges of $8,970 on an adjoining tract ~ntil that area is developed. The costs will then be payable at the prevailing rates. The cost estimate remaining for sewer and water service to the area would be approximately $36,184.95. The General Manager stated Mr. Sullivan had suggested the possibility of relocating the water mains. In the event this is done, the costs will be split between Mr. Sullivan and the District. Mr. Fiscalini indicated he would prepare a document to this effect. After dis- cussion, it was M/S/C (Forrest - Wall) that the District accept the offer of Mr. Fiscalini to extend the water line at a cost of a~proximately $9,000 from Orange to the easterly boundary of Dr. Clapper's property; that the cost will be paid when the second tract is developed at the main extension charges in force at that time. GUESTS ACKNOWLEDGED Ms. Tiesenga stated that she and her guest, Ms. Hall, would like to remain during the meeting and observe the procedures. TRACT 9915 - BOB TEE The General Manager indicated he would be meeting on Thursday, August -1- 8/22/77 25, 1977, at 10:30 a.m. with Jim Myers of Southern California Water Company to discuss water service to Tract 9915, since it is against Board policy to provide sewer service only to tracts. Tract 9915 is in the Southern California Water Company jurisdiction. Acquisition of Southern California Water Company was also discussed. M/S/C (Johnson - Forrest) that President Disch and the General Manager be authorized to negotiate for the acquisition of Southern California Water Company. In the absence of President Di$ch, Director Wall will be the alternate member. PERSONNEL COMMITTEE REPORT - STEP RAISES Director Forrest stated the Personnel Committee had met and made the following recommendations: (1) Charles Karpinski - one year step raise, effective 8/15/77, from 26B - $3.95/hr - $687/month to 26C $4.15/hr - $722/month. (2) Tony Lujan was not given his year and one half step raise on May 1, 1977 because of a promotion to meter reader, without a raise and the records indicate the incorrect date because of a classification change. Recommended from 28E $5.03/hr - $875/month to 28F $5.28/hr - $919/month, effective retroactive adjust- ments to the first pay period in May. M/S/C (Stoops - Wall) that the recommendations of the Personnel Committee be approved as presented. JOINT POWERS COMMITTEE REPORT Director Johnson reported the Joint Powers Committee had met on two different occasions with the San Bernardino City Councilmen regard- ing the Joint Powers Agreement amendment. The City Water Commission and three different Council Members met on each occasion. It was the general feeling that the Councilmen were all receptive to the amendment as it was presented to them. M/S/C (Johnson - Forrest) that the General Manager be authorized to write a letter to Mr. Wessel and Mrs. Chandler requesting notifica- tion of the date the Joint Powers Agreement amendment will be placed on the agenda for presentation to the City Council. SEWER COMMITTEE MEETING - SEWER CONNECTION FEE INCREASE Director Stoops indicated the Sewer Committee had elected to post- pone any action on consideration of a sewer connection fee increase for ninety days. M/S/C (Stoops - Forres~) that the Sewer Committee report re the revision of sewer connection fees be postponed for ninety days. COmmUNICATION FROM CWRA RE WATER SHORTAGES IN CALIFORNIA The Board received a copy of communication from CWRA re water shortages and a water development program in California for their review and files. Information only. COMMUNICATION FROM CRESTLINE-LAKE ARROWHEAD WATER AGENCY Correspondence was received from the Crestline-Lake Arrowhead Water Agency thanking the staff for the time they spent with them review- ing the District's computer utility billing program. Information only RESOLUTION 1977-54 - RELEASE OF LIEN FOR WATER MAIN EXTENSION - JANET & JOHN CROUCH, 6578 MONTE VISTA, SAN BERNARDINO The General Manager presented Resolution 1977-54, Release of Lien for Water Main Extension, Janet & John Crouch, 6578 Monte Vista, San Bernardino, for approval. M/S/C (Wall - Forrest) that Resolution 1977.54 be approved as pre- sented. -2- 8/22/77 RESOLUTION 1977.55, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO cOUNTY WATER DISTRICT ~.~KING DETEP~INATION, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DE-~IBING EXTERIOR BOUNDARIES OF TERR~ED- CLIFFSIDE RANCH - ANNEXATION 1976-13 Resolution 1977.55, A Resolution of the Board of Directors of the East San Bernardino County Water District Making Determinations, Ordering Annexation and Describing Exterior Boundaries o~ Territory Annexed - Cliffside Ranch was presented to the Board for approval. M/S/C (Forrest - Stoops) that Resolution 1977.55 be approved as presented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None ABSENT: None RESOLUTION 1977.56 - RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT REGARDING A~OF WATER SYSTEM OF SOUTHERN CALIFOkNIA WATER COMPANY, A CORPORATION Attorney Farrell presented and read to the Board Resolution 1977.56, Resolution of the Board of Directors of the East San Bernardino County Water District Regarding Acquisition of Water System of South- ern california Water Company, a Corporation, for their approval. M/S/C (Forrest - Stoops) to adopt Resolution 1977.56 as presented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None ABSENT: None NEGOTIATIONS RE CONTRACT FOR 16" WATER MAIN - STUBBLEFIELD MOBILE HOME PARK The General Manager indicated he had received a letter from Stubble- field Construction Co. indicating they were ready to have the 16" water main installed immediately in the Mobile Home Park. However, because of an existing sewer line, which did not meet Public Health Standards, the project had to be delayed until the sewer line was re- located. Stubblefield Construction Co. has posted a $200 sewer in- spection plan fee, along with sewer plans. The plans have been for- warded to CM Engineering for checking. When the plans are returned, bids can be negotiated and the water main installed. Stubblefield Construction Co. will have the sewer lines installed with either the District or their agent inspecting them. Information only. STEP I, 208 PLANNING STUDY The General Manager reported the California Water Quality Board had initiated the Step I, 208 Planning study. All entitieS dealing with sewers were requested to meet and consider a regional sewer study. The various entities will be working towards a common goal regarding the water quality problem, which does not necessarily mean a regional sewage plant. Information only. CONFLICT OF INTEREST HEARING DATE SET Information had been received indicating the San Bernardino County Board of Supervisors will hold a hearing on September 12, 1977 at : a.m. at the Chambers of the Board of Supervisors to review 30 --~ -~lict of interest codes submitted by various entitles. ~e prop~u ~ ' ' ' The District's conflict of interest code will be effective upon approval of the Board of Supervisors. Persons required to file statements, pursuant to the Code, will be required to file within thirty days of the Board's approval. Information only. -3- 8/22/77 02756 ISSUANCE C~ NEGOTIABLE PROMISSORY NOTES The Auditor indicated he had requested bids from three local banks regarding the interest rates for issuance of promissory notes. Security Pacific Bank indicated a 5 1/2% interest rate on the notes and stated they would pay all issuance costs. O'Melvany and Myers will write the approving opinions. The Auditor will inquire as to whether they are preparing the necessary resolutions. M/S/C (Forrest - Johnson) to authorize the issuance of promissory notes through Security Pacific Bank; preparation of appropriate resolutions; contact O'Melvany & Myers to determine their require- men%s on issuance of notes. DEFERRED COMPENSATION PLAN ~ The Auditor stated he had received a letter from the Internal Revenue Service indicating the District's deferred compensation plan is being held until a ruling can be made concerning the plan~ The current plan is presently under consideration. Information only. ASSEMBLY BILL 1931 - RESTRICTIVE FORCE ACCOUNT LEGISLATION The General Manager indicated the ACWA office had been contacted regarding the present status of AB 1931. He was informed the hearing had been cancelled re AB 1931 due to a tremendous amount of opposition and would not be heard again until early January.. A letter will be sent to the various legislators at that time indicating the District's opposition to the bill. PLANT 35 The General Manager indicated Mrs. Currie had requested purchasing District property, namely, Plant 35, which is located at Cypress and Eucalyptus. After discussion, it was determined the District did not have a use for the property, therefore, it was M/S/C (Stoops - Forrest) that the staff be authorized to make an investigation regarding the sale of the property and bring a recom- ~ mendation back to the Board on SepteIaber 12, 1977. GROUP INSURANCE - SPECIAL DISTRICTS VS ACWA A discussion ensued regarding tke insurance coverage offered by Metropolitan Life Insurance Company through the Association of San Bernardino County Special Districts and the District's current insurance coverage. After discussion, it was M/S/C (Forrest - Stoops) that the General Manager be authorized to inform Mr. Lake of the Metropolitan Life Insurance Company that the District is not interested in their insurance at this time. AUTHORIZATION TO CALL FOR BIDS (1) INSTALLATION OF WATER MAIN IN HIGHLAND AVENUE (GUERTH) (2) INSTALLATION OF WATER MAIN IN SANTA ANA CANYON ROAD (HUBBS) The General Manager requested authorization to call for bids on the following projects: (1) Installation of water main in Highland Ave- nue (Guerth); and, (2) Installation of water main in Santa Ana Canyon Road (Hubbs). M/S/C (Stoops - Forrest) that authorization be made to call for bids on the requested projects. ~ LEGISLATION BILLS FROM ACWA PERTAINING TO WATER Director Forrest requested authorization to subscribe to dr~ft form legislative bills from ACWA each month. The cost would be $60 per year. M/S/C (Forrest - Wall) that the District pay the $60 per year for the draft form legislative bills provided by ACWA pertaining to water legislation. -4- 8/22/77 0 757 ~ARP3X. NTS General - 1278-1378 $312,021.80; Payroll 1806-1836 $9,222.00 Total $321,243.80 The Auditor stated the general warrants should total $177,110.52, making a combined total of $186,332.52. M/S/C (Forrest - Wall) that the warrants be approved as corrected. ACWA UMBRELLA INSURANCE COVERAGE Director Forrest indicated the ACWA umbrella insurance coverage will be discussed at the November ACWA Board Meeting. SPECIAL DISTRICT REPRESENTATIVE FOR LAFC Information was received from LAFC indicating a Special District Selection committee meeting has been called for August 30, 1977 at 10:30 a.m. in the LAFC Conference Room to appoint a representative of Independent Special Districts to the Local Agency Formation Com- mission. At least twenty-nine Independent Special Districts must be present to constitute a quorum and make a selection. The presiding officer of the governing body of the Independent Special District, or someone appointed by the governing body must attend. President Disch indicated he would attend the meeting. M/S/C (Stoops - Johnson) that the President be instructed by the Board to use his own judgment in selecting the person to be appoint- ed to the LAFC, as ~ Independent Special District representative. HEARING DATE FOR DR. HANSEN PROPERTY - EAST HIGHLANDS A hearing will be held by the San Bernardino County Planning Com- mission on August 25, 1977 at 9:30 p.m. regarding Dr. Wilmer Hansen's property, north of Highland at the intersection of Orchard Road and to the east of City Creek in East Highlands, on approximately 540 acres. After a discussion on the proposed development, it was M/S/C (Johnson - Forrest) that a letter be sent certified, restricted delivery, to Dr. Hansen at his business address, advising him that we have received notice of the hearing on August 25, 1977; that the Board would like to advise him to check the files regarding sewer and water service to the area; that we can provide the service, however, he will have to pay the sewer and water extension charges. WATER AND WASTEWATER CORROSION SEMINAR The General Manager stated Harry Blackman, Duncan Parkes and Don Sickles had attended a Water and Wastewater Corrosion Seminar regard- ing corrosion control and received certificates for their attendance. The Board appreciates the efforts of staff in upgrading their know- ledge. M/S/C (Forrest - Stoops) that the certificates be properly framed and presented to the employees. DAVE GRANT SEMINAR Commen~s were made regarding the Dave Grant Seminar which was attended by Board and staff members. It was felt it was very valuable and beneficial to those that attended. Information only. PLANT 37 (FOOTHILL & STERLING) President Disch inquired about the possibility of planting trees at Plant 37 through the Conservation Program conducted by Director Stoops. There is approximately four acres at the site. Director Stoops stated he would see what could be done about getting some trees to plant at the site. TIS~E SCHEDULING The General Manager indicated that staff members are engaged in a -5- 8/22/77 02758 number of aotivities relating to state and loeal organizations. He suggested a time study be set up whereby an accounting could be kept of time and materials spent in regards to these activities. The Auditor will assign an accounting number to these activities. Reim- bursements for materials used will be submitted to the various organizations, per previous instructions to employees. ADJOURNMENT There being no further business the meeting was adjourned at 8:50 p.m. ~on/nie R. Eas%wood, Secretary · Disch,President 8/22/7' --6--