HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/12/1977 EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR MEETING SEPTEMBER 12, 1977
MINUTES
The meeting was called to order at 7 P.M. and bid time was declared
closed by President Philip A. Disch. Mr. Disch led the flag salute.
ROLL CALL:
PRESENT: Philip A. Disch, President: Directors: Norman W.
Forrest; Dennis L. Johnson; Gerald W. Stoops, and
O. A. Wall
ABSENT: None
CONSULTANTS: Robert J. Farrell, Legal Counsel; and John Dahlke,
Consulting Engineer
STAFF: Harold M. Fones, General Manager; Kenneth O.
Sorensen, Auditor-Treasurer, Bonnie Eastwood,
Secretary, May Kinzer and Duncan Parkes
GUESTS: Contractor C.T.E. Constructors of Buena Park
MINUTES
M/S/C (Forrest - Stoops) that the Minutes of August 22, 1977
be approved with the correction of the Minutes~ of August 22 reflecting
the bid opening night as September 12, 1977 for the installation of
a 16-inch diameter water main in Highland Avenue, and for the in-
stallation of a 12-inch diameter water main in Santa Ana Canyon Road.
RESOLUTION 1977.57 - RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EAST SAN BERNARDINO COUNTY WATER DISTRICT AUTHORIZING THE ISSUANCE
OF NEGOTIABLE PROMISSORY NOTES IN THE AMOUNT OF $250,000, WAS
presented to the Board for adoption.
M/S/C (Forrest - Wall) that the Board adopt Resolution 1977.57
as presented, with the following Roll Call Vote:
AYES: Disch, Forrest, Johnson, Stoops and Wall
NOES: None
RESOLUTION 1977.58 - RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EAST SAN BERNARDINO COUNTY WATER DISTRICT FINDING THAT THE DISTRICT
SECURITIES INVESTIGATION LAW OF 1965 DOES NOT REQUIRE APPROVAL BY
THE STATE TREASURER OF NOTES SAID DISTRICT DESIGNATED "NEGOTIABLE
PROMISSORY NOTES, 1977", was presented to the Board for adoption.
M/S/C (Forrest - Wall) that the Board adopt Resolution 1977.58
as presented, with the following Roll Call Vote:
AYES: Disch, Forrest, Johnson, Stoops and Wall
NOES: None
PUBLIC RELATIONS ~ MEETING - SEPTEMBER 28 AT MARRIOTT HOTEL
IN LOS ANGELES SPONSORED BY ASSOCIATION OF CALIF WATER AGENCIES
M/S/C (Forrest - Johnson) that any Board Member, or Staff
Member that the General Manager designates, may attend the
Public Relations meeting on September 28, 1977 in Los Angeles.
DISTRICTS CANDIDATES RUNNING FOR OFFICE
Director FDrrest asked that the District's candidates running
9/12/1977
0Z760
for office this year, meet with various public agencies including
the Chamber of Commerce, SB Board of Realtors and Mortgage Bankers.
It was the general opinion of the Board to refer this to the Public
Relations Committee.
DIRECTOR FORREST LEAVES THE MEETING AT 7:18 PM
SECRETARY BONNIE EASTWOOD EXCUSED FROM MEETING AT 7:19 PM
ACTING SECRETARY
M/S/C (Wall - Stoops) that May Kinzer be authorized as Acting
Secretary to the Board in the absence of Bonnie Eastwood.
BID OPENING - INSTALLATION OF 16-INCH DIAMETER WATER ~.~IN WITHIN
HIGHLAND AVENUE EASTERLY OF SURREY LANE - JOB W-960
The Acting Secretary opened and read the bid proposals for the
Installation of a 16-inch Diameter Water Main and Appurtenances
in Highland Avenue easterly of Surrey Lane. Legal Counsel checked
each proposal and noted they included the 10% bid bond and were
as follows:
Ace Pipeline Construction - $38,010
El-Co Contractors - $26,275
JMK Construction - $28,790
CTE Constructors - $33,200
Acme Pipeline - $27,050
Engineers Estimate $14,200
M/S/C (Stoops - Wall) that the bids be turned over to Staff
and the Consulting Engineer for checking and recommendation.
Engineer Dahlke stated all proposals had been reviewed and found
correct. After discussion, it was
M/S/C (Stoops - Wall) to award the contract to El-Co Contractors
for the installation of a 16-inch diameter water main and appurtenances
in Highland Avenue, easterly of Surrey Lane, on their low bid of
$26,275.00, subject to holding next two low bids until contract
signed, and approval of Legal Counsel.
ROLL CALL VOTE:
AYES: Johnson, Stoops and Wall
NOES: Disch
ABSENT: Forrest
BID OPENING - INSTALLATION OF 12-INCH DIAMETER WATER MAIN AND
APPURTENANCES IN SANTA ANA CANYON ROAD EASTERLY OF WEAVER STREET -
JOB W-959
The Acting Secretary opened and read the bid proposals for the
Installation of a 12-inch Diameter Water Main and Appurtenances
in Santa Ana Canyon Road, easterly of Weaver Street. Legal Counsel
checked each proposal and noted they included the 10% bid bond
and were as follows:
Ace Pipeline Cosntruction - $15,830
El-Co Contractors $ 8,842
JMK Construction Co. $10,250
CTE Constructors $13,450
Acme Pipeline $12,780
Engineers Estimate $8,200
M/S/C (Stoops - Wall) that the bids be turned over to Staff
and Consulting Engineer for checking and recommendation.
2. 9/12/1977
Engineer Dahlke stated all proposals had been reviewed and found
correct. After discussion, it was
M/S/C (Johnson - Stoops) to award the contract to El-Co
Contractors, Inc. for the installation of a 12-inch diameter water
main and appurtenances in Santa Ana Canyon Road, easterly ~f Weaver
Street, on their low bid of $8,842.00, subject to holding next two
low bids until contract signed, and approval of Legal Counsel.
RECOMMENDATION ON LOCK OFFS AND DEPOSIT FEES
After general discussion, it was the opinion of the Board to request
the General Manager to bring a further progress report on the lock-
offs and deposit fees to the Board Meeting of November 28.
PROJECTION OF SEWER CONNECTION CHARGES REQUIRED FOR DEBT RATIO
COVERAGES
The Auditor presented each Director with a copy of the report
"Sewer Net Operating Income vs Debt Service Requirements" from
the Fiscal Year 1972 to Fiscal Year 1982 which covered the projection
of Districts sewer connection charges required for debt ratio cov-
erages. The Auditor answered questions of the Directors. This
was information only.
EASTERN PACIFIC DEV THANKS DISTRICT FOR BOOSTER PUMP
Each Director received a copy of correspondence from Rick Doremus,
President of Eastern Pacific Development Company, thanking the
District for installing temporary booster pump in Tract 9059.
The General Manager stated this is a portable unit and can be
used elsewhere when this job is finished.
SENATOR AYALA CORRESPONDENCE RE ASSEMBLY BILL 337
The Directors were given a copy of correspondence received from
Senator Ruben Ayala concerning Assembly Bill 337 relating to
water contracts being let out to bid. He stated the Bill was
held in the Senate Water Committee without recommendation. This
was information only.
SCA 35 - CORRESPONDENCE
Board Members were given correspondence received from Assemblymen
Goggin and Chimbole, and Assemblywoman Marilyn Ryan relating to SCA 35,
"Short Term Borrowing", and thanking the District for their interest.
They noted the Bill has been put to the Senate Local Government
Committee and will not be heard until January of 1978. Information
only.
NOTICE OF HEARING FROM SENATOR AYALA
The General Manager had presented each Director with a copy of
the Notice of Hearing from Senator Ayala to be held in Fresno on
October 12 regarding practices and policies of U.S. Bureau of
Reclamation. Information only.
RESOLUTION 1977.59 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EAST SAN BERNARDINO COUNTY WATER DISTRICT - NOTICE OF COMPLETION
OF HUBBS AND SONS FOR GRADING OF RESERVOIR SITE AT DISTRICTS
PLANT 101
9/12/1977
Resolution 1977.59 was presented noting completion of the Hubbs
and Sons contract for grading the reservoir site at Plant 101
located in the Mountain Shadows area where the new reservoir will
be constructed. The General Manager gave a progress report on
the start of construction of the new reservoir.
M/S/C (Stoops - Johnson) that Resolution 1977.59 be adopted
as presented.
NATIONAL WATER RESOURCES ASSN CONVENTION SLATED FOR OCTOBER 24-27,
IN BOISE, IDAHO
M/S/C (Stoops - Johnson) that no attendance be authorized by
Directors or Staff to the NWRA Convention to be held October
24 - 27, in Boise, Idaho.
WARRANTS
The following warrants were presented:
General 1379 - 1391 $10,333.31
Payroll 1837 - 1898 $18,387.60 Total $28,720.91
M/S/C (Stoops - Johnson) that the warrants be approved as
presented.
DIRECTORS EXPENSES FOR AUGUST 1977
The following expenses were declared by the Directors for
the month of August 1977: Disch - $150.00; Forrest - $479.51;
Johnson - $100.00; Stoops - $200.00; and Wall $164.55.
M/S/C (Johnson - Stoops) that the Directors' expenses be
approved as presented.
AWWA CONFERENCE TO BE HELD OCTOBER 18 THROUGH 21 AT SAN JOSE
The Board Members were given copies of information received
regarding the Fall Conference of the American Water Works
Association to be held in San Jose, October 18 through 21.
M/S/C (Stoops - Johnson) that the General Manager or his
authorized representative, or any Board Member may attend the
AWWA Conference.
CRESTLINE-LAKE ARROWHEAD WATER AGENCY
The General Manager stated the Crestline-Lake Arrowhead Water
Agency had asked for authorization to use the Districts computer
billing program.
M/S/C (Stoops Johnson) that the General Manager was authorized
to work with Crestline-Lake Arrowhead Water Agency in loaning them
the Districts computer billing program.
BEAR VALLEY DITCH
The Geneval Manager presented each Director with correspondence
received from Horace Hinckley of Bear Valley Mutual Water District,
relating to the pipe across the Bear Valley Ditch. Director Johnson
indicated it would be helpful if Staff came up with a plan to see
if the District could use the Ditch.
After general discussion, it was
M/S/C (Stoops - Wall) that Staff and Legal Counsel draft a
letter to be examined by Directors Disch and Johnson, to be
submitted to the City Planning Commission stating the Districts
views on the covering of the Bear Valley Ditch. Letter to be
signed by President Disch.
4. 9/12/1977
0 763
SEWER LINE EXTENSION IN HOLLY CIRCLE DRIVE AND WIDEMEYER TRACT 9621
The General Manager displayed a map on the board to explain area
to Directors wherein the developer of Tract 7989 is installing
sewer lines. He stated the District could extend a sewer.line at
this time coordinating with the developer and feeding into the
Holly Circle Drive area.
After general discussion, it was
M/S/C (Johnson - Wall) to accept Staff recommendation to go
under the Bear Valley line at Tract 7989 and approving the installing
of sewer lines.
$250,000 PROMISSORY NOTE - RELATING TO AREA TO BE SERVED BY PLANT 101
M/S/C (Johnson - Stoops) that Staff is to come up with a
recommended program by December 19, noting this is to be repaid
by the people that receive the benefit from Plant 101 construction.
PATTON HOSPITAL SHARES OF WATER STOCK - VARIOUS COMPANIES
Director Johnson stated he was aware that Patton State Hospital had
various water companies stock available for sale, including 2757 of
Bear Valley; 30 of City Creek and 800 North Fork.
M/S/C (Stoops - Wall) that Director Johnson and the General
Manager be authorized to pursue acquiring water stock that is
available from Patton State Hospital.
CONFLICT OF INTEREST STATEMENTS
Legal Counsel noted that the Board of Supervisors had approved the
Conflict of Interest Code statements to be required within thirty
days. Information only.
FENCING AT PLANT 39
The General Manager said the neighboring people living around
Plant 39, thanked the District for installing the chain link fence
and generally improving the area. Information only.
SALE OF PROPERTY AT PLANT 35
The Auditor gave a summary report of the property owned by the
District at Plant 35. He noted property had not been sold at
this time. Information only.
SPECIAL DISTRICTS SELECT REPLACEMENT REPRESENTATIVE ON LAFC
President Disch stated he attended the Selection Committee meeting held
August 30 at the Local Agency Formation Commission to appoint a repre-
sentative from Special Districts as one of the directors had resigned.
He noted Edward Abbott of Big Bear Communities was appointed. There
were twenty-nine Districts represented. Information only.
ADJOURNMENT OF MEETING 9:45 PM
The Directors asked the Secretary to notify all Directors of the
adjournment of this meeting.
M/S/C (Wall - Stoops) to adjourn this meeting to 5 P. M. on
September 26, 1977 at the District Office.
. Disch, Presidenh
5. 9/12/1977