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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/27/19770Z79S EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 27, 1977 MINUTES The meeting was called to order and bid time declared closed at 7:00 p.m. President O.A. Wall led the flag salute. ROLL CALL: PRESENT: O.A. Wall, President; Dennis L. Johnson, Vice-President; Directors Philip A. Disch, Gerald W. Stoops ABSENT: Director Norman W. Forrest CONSULTANTS: John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Jim Fiscalini, Ed Dorfman, Mr. & Mrs. John Dawson, Don Wisdom, representing Martin Business Machines, contractors MINUTES M/S/C (Disch-Stoops) that the Minutes of November 23, 1977 be approved as submitted. M/S/C (Disch-Stoops) that the Minutes of December 12, 1977 be approved as submitted. BID OPENING - WATER MAINS TO PLANT 101 The Secretary opened and read the bid proposals for construction of a water main to Plant 101. All proposals included 10% bid bonds and were as follows: Ace Pipeline Construction $19,090.00 ~ Witon Construction 20,320.00 Acme Pipeline 26,350.00 Engineer's Estimate 7,500.00 M/S/C (Stoops-Disch) that the bids be turned over to the staff and consulting engineer for checking and recommendation. Engineer Dahlke stated the bid submitted by Acme Pipeline had not been signed. He also indicated an addition error had been made in the bid~ submitted by Witon Construction Company. M/S/C (Stoops-Johnson) 'that the low bid submitted by Ace Pipeline Construction Company, in the amount of $19,090.00, for construction of a water main to Plant 101 be accepted, subject to retaining next two bids until contract is signed and approval of legal counsel. ROLL CALL VOTE: AYES: Directors Johnson, Stoops, Wall NOES: Director Disch ABSENT: Director Forrest AGREEMENT RE PIPELINE EASEMENT - ALONG 20TH STREET WEST OF ORANGE- KEYSTONE MORTGAGE COMPANY Mr. Jim Fiscalini and Ed Dorfman were present to discuss a modifica- tion that had been made in an agreement submitted to the District re a pipeline easement along 20th Street, west of Orange Street. Mr. Fiscalini stated the original agreement read that Keystone Mortgage would pay one-half the costs and the District would pay one-half of all costs in the event the pipeline had to be relocated. It was changed to read "the District would pay one-half the costs and Key- stone Mortgage would pay the remaining one-half of all such costs of relocation or realignment, which amount shall not exceed the sum of -1- 12/27/77 $5,000.00". This was not acceptable to the Board. Therefore, it was agreed that Mr. Dorfman would sign an agreement that in the event the amount exceeded $10,000.00 for relocation, he would personally pay the remaining costs, so that the District would only pay half the costs. There would, therefore, be two agreements regarding the easement, one with Keystone Mortgage Company and one with Mr. Ed Dorfman. Attorney Farrell will prepare the agreement with Mr. Doff- man. M/S/C (Stoops-Johnson) that the agreement be signed with the stipulation that Ed Dorfman would agree to pay half the additional costs over $10,000.00 for the relocation or realignment of the water line in the said easement as stipulated in the agreement. The agree- ment would inure to the benefit of and be binding upon the heirs, executors, administrators, successors and assigns of the parties. Such agreements would be on approval of legal counsel. RESOLUTION 1977.87 - AUTHORIZING EXECUTION OF AGREEmeNT WITH KEYSTONE MORTGAGE RE PIPELINE EASEMENT - ALONG 20TH STREET, WEST OF ORANGE M/S/C (Stoops-Johnson) that Resolution 1977.87, Authorizing Execution of Agreement with Keystone Mortgage re Pipeline Easement, along 20th Street, West of Orange Street, be adopted as presented. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSENT: Director Forrest JOHN DAWSON, 7072 DEL ROSA AVENUE Mr. Dawson was present regarding an unpaid water bill by a former tenant. He requested the Board to consider an alternate method of collecting unpaid water bills. The Auditor indicated he had located the former tenant and she had stated she would pay the outstanding amount of $23.60 after January 1, 1978. The Board indicated to Mr. Dawson that they are in the process of revising the methods of col- lecting unpaid bills at the present time and thanked him for his comments. M/S/C (Johnson-Stoops) that Mr. Dawson be informed of any changes made in District policy regarding collection of unpaid bills. MICRO-FILM PRESENTATION Don Wisdom, representing Martin Business Machines, was present to discuss the District's interest in purchasing a micro-film system. The system had previously been demonstrated to the General Manager, Office Manager and Auditor. The system would consist of one camera and two retriever units at an approximate cost of $10,833.60. After a discussion regarding the equipment, it was M/S/C (Disch-Stoops) that the matter be referred to the Finance Committee to pursue further, with a recommendation being made no later than the January 23rd Board Meeting. WATER COMMITTEE REPORT RE LETTER TO COUNTY PLA~NING CO~MISSI©N RE LOT SPLITS The General Manager presented the following recommendation as outlined by the Water Committee to the Board: That upon request for a letter to the County Planning Commission, staff would prepare an estimate, subject to a fee for preparing such a letter; the Water Committee would study the situation and make a recommendation; the Board would then authorize a letter to the County Planning Commission which would commit the District to install a water line; staff would file a recorded notice that the Water District would install a line, subject to the usual water formula, front footage charge, meter charge, and other charges prescribed by ordinance. After discussion, it was M/S/C (Johnson-Disch) that the Water Committee's recommendation be accepted, subject to legal council's approval. -2- 12/27/77 CHARGE FOR WATER SERVICE TO CENTER OF STREET - JONES, 7820 BOULDER ST. The General Manager indicated Mr. Jones of 7820 Boulder Avenue had requested water service. In figuring the estimates, it was deter- mined that the water main is in an easement on Mr. Jones' property and not in the street. District policy states a charge will be made to the middle of the street for water service installation. A dis- cussion ensued regarding the possibility of not charging property owners to the middle of the street when the line is no~ in fact in the street, but in an easement on the owner's property, such as in this case. M/S/C (Stoops-Johnson) that when a service is provided from an easement on personal property, there will be no charge to the center of the street, providing service is from the easement. RESOLUTION 1977.86 - SEWER REIMBURSEmeNT AGREE~NT-JACK WIDMEYER, SEWER MAIN EXTENSION FROM ORANGE STREET TO TRACT 9621 The General Manager indicated the Sewer Reimbursement Agreement for a sewer main extension from Orange Street to Tract 9621 by Jack Widmeyer had been executed by Mr. Widmeyer, and, therefore, recom- mended acceptance by the Board. M/S/C (Disch-Stoops) that the Sewer Reimbursement Agreement be accepted and Resolution 1977.86, Authorization for Execution of Agreement with Jack Widmeyer, Sewer Reimbursement AGreement be adopted as presented. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSENT: Director Forrest PLANNING COMMITTEE REPORT A report was made re the Planning Committee me'ting. It was indicat- ed several items were discussed including a follow-up report for long range planning; testing of wells in the east end of the District for possible use; proposed answers to a letter received from Sandra ~ Genis, Environmental Analyst, as prepared by the General Manager; and an inventory be prepared of District equipment indicating values for replacement consideration. Information only. FINANCE COMMITTEE REPORT - DELINQUENT CLOSING BILL POLICY PROPOSAL The Finance Committee presented a Delinquent Closing Bill Policy for consideration to the Board for their review. The matter was referred to the Finance Committee for further consideration on deposits and collecting delinquent payments. No action taken. CWRA RE NUCLEAR POWER PLANTS Correspondence received from CWRA re Nuclear Power Plants was pre- sented to the Board for their review. No action taken. CWRA MEMBERSHIP FOR 1978 CWRA membership dues in the amount of $55 was presented to the Board for approval. M/S/C (Stoops-Disch) that the CWRA dues in the amount of $55 be paid. ACWA INSURANCE FUND BALA~ICE AND PROPOS~ TO EXPAND THE INSURANCE STUDY The Board was presented with a letter from ACWA re the Insurance Fund Balance and Proposal to Expand the Insurance Liability Study.' The feasibility study has been finished and expenses paid leaving a fund balance. ACWA has requested each District that contributed to the fund to indicate whether they would like their share of the monies refunded or used to continue the study. The refund to the District would be $101.97. M/S/C (Disch-Stoops) that Mr. Frazer's recommendation on the insurance fund balance and proposal to expand the insurance stud~ be ~ccepted as outlined in his letter of December 16, 1977. -3- 12/27/77 RESOLUTION 1977.81 - MAKING DETErmINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TE~S A~]D CONDITIONS OF ANNEXATIO~ A~]D DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED - ANNEXATION 1977-6, ARNOLD, BRIZEDINE, BYFIELD, 7658, 7664, 7772 LAMKERSHEI~, HIGHLAND, was presented to the Board for approval. H/S/C (Stoops-Disch) that Resolution 1977.81 be approved as pre- sented. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSENT: Director Forrest RESOLUTION 1977.82 - MAKING DETE~INATIONS~ ORDERING ANN~ATION OF TERRITORY~ ESTABLISHING TE~S AND C©NDITIONS OF ANNEXATION A~]D DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY A~NEXED - AN~EXATION 1977-8, CLYDE WILLIAMS, 2973 PARK AVE~UE, SAN BERNARDINO, was pre- sented to the Board for approval. M/S/C (Stoops-Disch) that Resolution 1977.82 be approved as pre- sented. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSENT: Director Forrest RESOLUTION 1977.83 - MAKING DETERMINATIO~S ~ ORDERING ANNEXATION OF TERRITORY, ESTABLISHING T~P~S AND C©~DITIONS OF ~NNEXATION ~D DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED - ANNEXATION 1977-11~ DOROTHY AND WILLARD FOWLER, 7192 TIPPECANOE, was presented to the Board for approval. M/S/C (Stoops-Disch) that Resolution 1977.83 be approved as pre- sented. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSENT: Director Forrest RESOLUTION 1977.84 - MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERM. S AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED - ANNEXATION 1977-12, WALTER HOOVER, LOT 7~ WAYCOTT SUB., HGL. was presented to the Board for approval. M/S/C (Stoops-Disch) that Resolution 1977.84 be approved as pre- sented. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSENT: Director Forrest RESOLUTION 1977.85 - MAKING DETER~4INATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF ~ERRITORY ~NNEXED - ANNEXATION 1977-13, MARTIN ALBERT, ET AL. POR SW 1/4 of SW 1/4, SEC. 28~ T1N, R3W, was presented to the Board for approval. M/S/C (Stoops-Disch) that Resolution 1977.85 be approved as pre- sented. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSENT: Director Forrest --4-- 12/27/77 CORP~ESPONDENCE HIGHLAND WOMEN'S CLUB - EAST HIGHLANDS Director Johnson requested a letter received from the Highland Women's Club in East Highlands requesting consideration of a park in the City Creek area be placed on the agenda January ~, 1978. It was determined the Directors could meet informally with the Women's Club if they so desired. Information only. COmmUNICATIONS - JACK REILLY AND COU%~CILMAN RICHARD GE~IG The Directors were presented with letters received from Jack Reilly and Councilman Richard Gerwig for their information and files. Councilman Gerwig requested that he be heard at the January 9, 1978 Board Meeting. LARRY DOIG, 27175 PACIFIC ST. The Auditor indicated a claim had been filed against the District by Larry Doig, as a result of an injury. The General Manager recommended it be referred to legal counsel and the District's in- surance carrier. M/S/C (Stoops-Johnson) that the claim be denied and referred to the legal counsel and District insurance carrier. ADJOURNMENT There being no further business, the meeting was adjourned at 9:15 p.m. Bonnie R. Eastwood, Secretary O.A. Wall, President -5- 12/27/77