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Home My WebLink AboutMinutes - EVWD Board of Directors - 01/09/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING January 9, 1978 MINUTES The meeting was called to order at 4:00 P.M. President O. A. Wall led the flag salute. ROLL CALL: PRESENT: O. A. Wall, President; Dennis L. Johnson, Vice- President; Directors Philip A. Disch, Norman W. Forrest, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert J. Farretl, Legal Counsel; Dick Rieker, Consulting Engineer STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Russ Christiansen; Richard Gerwig and Property Owners Representing Hacienda Heights MINUTES It was requested the Minutes 'reflect a motion made by Director Disch at the December 27 Board Meeting, that bids for water mains to Plant 101 be rejected. The motion died for lack of a second. M/S/C (Stoops - Disch) that the Minutes be approved with the change as indicated. WATER COMMITTEE REPORT - LETTER TO PLANNING COMMISSION RE LOT SPLITS The General Manager reported the Water Committee had met and discussed a policy regarding procedures for lot splits, relative to a letter required by the County Planning Commission. After a discussion regarding a proposed fee to be paid when the letter is requested, the following recommendations were presented: 1. When a letter to the Planning Commission is requested, it will be accompanied by a $50.00 fee - non-refundable; 2. Staff will prepare an estimate of costs; 3. The Water Committee will make a recommendation; 4. The Board will then authorize a letter to the County Planning Commission; 5. Staff will file a recorded notice that the Water District will construct the line, subject to the usual water formula, front footage charge, meter charge and other charges prescribed by ordinance. M/S/C (Stoops - Disch) that the recommendations of the Water Committee be approved as outlined, in accordance with the County's prevailing rules and regulations. HANSEN PROPERTY - TRACT 10106 - WEST SIDE OF NORWOOD The General Manager indicated he had received a telephone call from Charles Stuart of Southern California Water Company granting permission for the East San Bernardino County Water District to provide water service for Tract 10106. The Water Committee recommended that all off-site improvements be paid by the developer, at the prevailing rate of $13.80 per foot. 1. 1/9/1978 0 S04 M/S/C (Stoops - Forrest) that the Board accept the Water Committee's recommendation that all off-site costs, at $13.80 per foot, be paid by the developer, Mr. Lou Hansen, for Tract 10106, located at Norwood and Palm Avenue. FINANCE COMMITTEE REPORT - MICROFILM EQUIPMENT, VARIOUS WATER CHARGES Director Johnson and the Auditor reviewed the Finance Committee's meeting. It was indicated the proposed purchase of microfilm equipment was further discussed, with a recommendation to be presented at the next Board Meeting. The Districts water deposit, reconnection fee, bi-monthly billings and delinquent closing bills were discussed at length. A proposed delinquent closing bill policy was presented to the Board for their consideration. M/S/C (Johnson - Stoops) that the matter under discussion be referred back to the Finance Committee for further review and consideration, with Attorney Farrell authorized to attend the Finance Committee meeting. A report will be made at the January 23, 1978 Board Meeting. CHANGE ORDER NO. 1 - PLANT 99 PUMPING STATION Consulting Engineer Rieker stated that Southern California Edison Company had to put their electrical lines underground, rather than overhead to Plant 99 pumping station. As a result of this decision, it would cost the District an additional $2,190.00 for digging a trench for the lines and the foundation pad for the transformer. He recommended the change order be approved. M/S/C (Stoops - Johnson) that Change Order No. 1 to the' Pylon Contract for electrical service to Plant 99 Pumping Station be approved as outlined by the Consulting Engineer. RESOLUTION 1978.1 - AUTHORIZATION FOR PRESIDENT AND SECRETARY TO EXECUTE AGREEMENT WITH ED DORFMAN - PIPELINE EASEMENT ALONG 20TH STREET, WEST OF ORANGE STREET Attorney Farrel reviewed an agreement which had been prepared for execution by the District and Mr. Dorfman. It was prepared as an addendum to the agreement with Keystone Mortgage Company regarding a pipeline easement along 20th Street, West of Orange Street. M/S/C (Disch - Forrest) that Resolution 1978.1 be approved as presented by the following Roll Call Vote: AYES: Wall, Johnson, Disch, Forrest, Stoops NOES: None ABSENT: None RESOLUTION 1978.3 - AUTHORIZATION FOR EXECUTION OF QUITCLAIM DEED - CLIFFSIDE RANCH Attorney Farrell indicated he had received a quitclaim deed from Attorney Frank W~niting relative to a well site and easement on the Cliffside Ranch. The deed had been executed by the Testamentary Trustees. Attorney Farrel recommended the resolution be adopted authorizing acceptance of the quitclaim deed. M/S/C (Stoops Johnson) that Resolution 1978.3 be approved for acceptance of the quitclaim deed for Cliffside Ranch well site and easement, by the following Roll Call Vote: AYES: Directors Wall, Johnson, Disch, Forrest, Stoops NOES: None ABSENT: None WARRANTS General 1857 - 1954 - $195,077.08 Payroll 2119 - 2150 - $9,103.13 Total $204,180.21 M/S/C (Forrest - Disch) that the warrants be approved as presented. 2. 1/9/1978 DIRECTORS EXPENSES AND FEES The following Director's expenses and fees were presented: Director Stoops $150.00; Forrest - $264.99; Johnson $100.00; Disch - $150.00; Wall - $321.95. M/S/C (Stoops - Johnson) that the Director's expenses and fees be approved as presented. AUTHORIZATION FOR ATTENDANCE AT ACWA WATER DISTRICT SECTION MINI CONFEREN~vE: ACWA CONFERENCE: AWWA NATIONAL CONFERENCE: SPECIAL DISTRICTS MONTHLY MEETING The following conferences were discussed: ACWA WAter District Section Mini Conference, March 3-5, 1978 at Erawan Gardens Hotel, Indian Wells; ACWA Conference May 9-12, Monterey, California Del Monte Hyatt House; AWWA National Conference June 25-30, Atalntic City, New Jersey; Special Districts Monthly Meeting, January 16, Holiday Inn, San Bernardino; 1978 Special Districts President and Board Members Institute, Feb. 17-19, Palm Springs. M/S/C (Stoops - Johnson) that authorization be made for any Director, the General Manager or Staff Member designated by the General Manager, to attend the aforementioned conferences. President Wall recessed the meeting at 5:50 P. M. until 7:00 P. M. President Wall called the meeting to order at 7:08 P. M. Director Norman Forrest was absent. President Wall called upon Councilman Richard Gerwig to make his presentation regarding the watter pressure matter at Hacienda Heights. After a lengthy discussion with Mr. Gerwig, Board Members, and Staff, it was M/S/C (Stoops - Disch) that the District proceed with Alternate Number 4 previously outlined by the Water Committee to alleviate the water pressure problem at Havasu Court, for 81 homes. It was stated the pressure would be approximately 75 pounds which was agreed upon by those present. It was determined the District would proceed as soon as possible with the work. PERSONNEL COMMITTEE REPORT No report was given. It will be made at the January 23, 1978 Board Meeting. ACWA LEGISLATIVE COMMITTEE MEETING The ACWA Legislative Committee is meeting January 27 in Culver City. M/S/C (Stoops - Disch) that Director Forrest be authorized to attend the Legislative Committee Meeting if he is appointed to the ACWA Legislative Committee, or if he feels he should attend since he is Chairman of the District Legislative Committee. RESOLUTION 1978.2 - NOTICE OF COMPLETION OF 16-INCH DIA WATER MAIN WITHIN HIGHLAND AVENUE, EASTERLY OF SURREY LANE - EL CO CONTRACTO~S was presented for adoption. M/S/C (Disch - Stoops) that Resolution 1978.2 be adopted as presented, by the following Roll Call Vote: AYES: Directors Disch, Johnson, Stoops and Wall NOES: None ABSENT: Director Forrest INDIAN RESERVATION REQUEST FOR SERVICES The General Manager indicated a request had been made by representatives of the San Manual Indian Reservation for approval of the concept presented to the District for water and sewer services to the reservation. They had also written indicating they did not have authority to approve certain conditions of annexation; i.e. dedication of water shares 3. 1/9/1978 0 806 per District formula and dedication of overlying water rights in trust by Deed and Agreement. A discussion was held regarding these two items. It was determined further study would have to be made regarding the matters. M/S/C (Stoops - Disch) That an agreement be prepared by staff, Attorney Farrell and a representative of the San Manual Indians with all the ramifications specified. The agreement to be brought to the January 23, 1978 Board meeting for approval. GOALS PROGRESS It was determined District goals would be discussed at the January 23, 1978 Board meeting. SECRETARIAL TIME SPENT ON VARIOUS PROJECTS RATHER THAN DISTRICT BUSINESS It was determined that a time and cost analysis of time spent by secretaries on projects other than District matters be reviewed at the January 23, 1978. MINUTES TO BE PICKED UP RATHER THAN MAILED It was suggested that the Minutes and the Agenda be picked up by Directors when convenient rather than being mailed, to save time and postage. ASSEMBLY BILL 1825 - STATE FUND INVESTMENT A followup on Assembly Bill 1825 relating to State Fund Investments was requested by Director Johnson. Staff will report on the status of the Bill. BOARD ROOM DECORATING Director Disch commented that the recently decorated Board Room was very nice and expressed his appreciation to the employees that participated in the effort. ADJOURNMENT The meeting was adjourned at 8:20 P. M. Bonnie R. Eastwood, Secretary O. A. Wa~l!!\P~/res~ident 4. 1/9/1978