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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/23/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 23, 1978 MINUTES The meeting was called to order at 4:00 P. M. President O. A. Wall led the flag salute. ROLL CALL: PRESENT: O. A. Wall, President; Dennis L. Johnson, Vice- President; Director Philip A. Disch, Norman W. Forrest, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer; William Farrell, Legal Counsel STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: William Hipsley, representing Wilson Homes, Inc., Leo Donahue, Richard Bridges, Merrill Dawson MINUTES M/S/C (Disch-Stoops) that the Minutes of January 9, 1978, be approved as presented. Director Forrest abstained from voting as he was not present during the entire meeting. AGREEMENT FOR SEWER SERVICE - WILSON HOMES, INC. - TRACT 10274 ON BASELINE AVENUE The General Manager indicated that Wilson Homes, Inc. had re- quested an agreement for sewer service to Tract 10274. Such an agreement would be the same as was executed by C-Y Development Corporation. An agreement for Wilson Homes, Inc. had been prepared and was presented to the Board for their review. Attorney William Farrell read and discussed the Agreement with the Board. Mr. Hipsley, representing Wilson Homes, Inc. was present and asked that the agreement be approved, if possible, this date. M/S/C (Stoops-Disch) that the agreement be approved as presented. ROLL CALL VOTE: AYES: Directors Disch, Stoops Wall NOES: Director Forrest ABSTAIN: Director Johnson Director Johnson requested the Minutes reflect that he abstained from voting as he had sold the land to Wilson Homes, Inc. PARK DEVELOPMENT - HIGHLAND AREA Director Stoops explained the concept of a regional park in the City Creek area. He stated a meeting had been held with interested parties in the Highland area last week. Interest was shown in the development of a regional park which could be developed as a natural area park. He indicated the District was not being asked to expend any funds toward the project, but that they consider becoming the lead agency in promoting such a natural area park. Mr. Donahue, Mr. Bridges and Mr. Dawson spoke in behalf of a regional park in the City Creek area, emphasizing the need to proceed now with plans for the development of such a park. Director Johnson stated he felt the public should be given the opportunity to express exactly what they would like to have in the way of a park in the area, then proceed with a holding action to try and secure the land so that it might be developed according to their desire. He suggested a sub-committee be appointed with all the participating entities in Highland as a part of the ~committee. 1. 1/23/1978 0280S They would meet and report to this Board, their findings and conclusions. There are about twelve individual groups that could be a part of the committee. President Wall appointed Directors Johnson and Stoops to continue working with the groups in Highland, with the idea of endorsing the concept of a regional park in the Highland Area. ATTORNEY ROBERT FARRELL ARRIVED AT 5:10 P.M. The committee would be unofficial and would not be able to commit the District to any action. The committee would prepare a proposed letter to the Board of Supervisors stating the District would endorse supporting a Highland area regional park concept. Such a letter would be presented to the District Board at the February 14th Board Meeting for review. WATER COMMITTEE REPORT REGARDING WATER SERVICE ON WEAVER STREET Director Forrest, Chairman of the Water Committee, indicated the Water Committee had met and discussed a recommendation by the General Manager to provide water service on Weaver Street, as the result of a request for a letter from Russ Christianson for a lot split to be sent to the County Planning Department. He indicated the Committee had gone out to the site. The recommendatio~ relative to lot splits proposed by the General Manager was: When a letter to the Planning Commission regarding lot splits is requested, it will be accompanied by (1) a $50.00 fee, non-refundable; (2) Staff will prepare an estimate; (3) The Water Committee will make a recommendation; (4) The Board will then authorize a letter to the County Planning Commission; and (5) Staff will prepare a recorded notice that the water District will construct the line, subject to the usual water formula, front footage charge, meter charge and other charges prescribed by ordinance. These to be in accordance with County's prevailing rules and regulations. Director Forrest stated he would support the recommendation of the General Manager, however, he felt a 12-inch line should be installed rather than an 8-inch line. The General Manager stated his recommendation was for a 12-inch line and District crews would install the line during slack periods. Director Johnson indicated payments for costs could be made over a two-year period per District policy. M/S/C (Forrest-Stoops) that the recommendation of the General Manager be approved for installation of a water line in Weaver Street, with a 12-inch line being installed. FINANCE COMMITTEE REPORT - DEPOSITS, RECONNECTION CHARGE, DELINQUENT CLOSING BILL PROCEDURE, CREDIT APPLICATION CHANGE A report was not presented regarding the microfilm system since a proposal had not been received from Kodak. The Auditor stated the Finance Committee had met and discussed: e) additional information that could be included on the present service application that would possibly enable the District to contact customers that moved without paying their closing bills. The matter was discussed and Director Forrest requested that the Auditor review the Privacy Information Act before having the information printed on the ~ack of the present form. This information will also be reviewed by Attorney Robert Farrell. b) a proposed deposit of $30 for water service, with the deposit being refundanble; c) proposed reconnection charge for water service of $15.00, when service is discontinued for nonpayment of bill. 2. 1/23/197~ 02S09 d) a delinquent closing bill policy was proposed and reviewed. Bi-monthly billing-was discussed and it was determined that bi- monthly billing be implemented by April 1st, with the system being partially incorporated in an attempt to avoid too many problems; that sewer only accounts not be billed bi-monthly at this time. The Finance Committee's recommendations were discussed. Director Forrest indicated a time limit should be set for implementing the recommendations. Director Johnson suggested a bookkeeping register be prepared so procedures could be reviewed in six months. M/S/C (Johnson-Disch) that all items e, b, c, d, and bi-monthly billing as recommended by the Finance Committee be adopted, with Staff implementing all items by April 1st. PERSONNEL COMMITTEE MEETING REPORT - VETERANS DAY CHANGED Director Stoops reported the Personnel Committee had met and recommended the following: that Veterans Day be changed from the 4th Monday in October to November 11. The holiday will be celebrated on November 10th this year. A new holiday ordinance will be drafted to change the holiday schedule and other appropriate changes. Also, that Doyle Steward, Utility Crewman I, be promoted to Utility Crewman II, from $3.77/$656 to $3.95/$687 per month, effective January 16, 1978. That Ray Anderson, Eng. Aide I receive a 2-year step increase from $6.42/$1117 to $6.74/$1173 month, effective January 2, 1978. M/S/C (Stoops-Disch) that the Personnel Committee's recommendations be approved. SAN MANUAL INDIANS REQUEST FOR WATER AND SEWER SERVICES REVIEWED The General Manager indicated representatives from the San Manual Reservation had requested water and sewer service for ten homes. He stated a letter had been received from the representatives that indicated they were unable to comply with all the require- ments of annexation proceedings; i.e., water shares and overlying water rights. It appears that in past negotiations with the Indian representatives, these two requirements were negated, because of the Indians prior rights. The General Manager, therefore, recommended that these two requirements be waived. M/S/C (Johnson-Disch) that the Board approve in concept, an agreement with the Indian Agency, that of waiving the water formula and deed and agreement.requirements with the San Manual Indians. Attorney Farre~ and the General Manager will prepare an agreement. TIME ANALYSIS REPORT The Auditor had prepared and presented to the Board, a time analysis report on time spent by secretaries on activities other than District business; i.e., Special District's, CSDA, Exchange Committee and North Fork Water Company. The report was prepared as a follow-up request. After reviewing the report, it was M/S (Forrest Disch) that as of March 1, 1978, all outside activities be discontinued by the Secretary and General Manager. ROLL CALL VOTE AYES: Disch NOES: Johnson, Stoops, Wall ABSTAIN: Forrest Motion did not carry. It was moved by Director Forrest that every agency involved be sent a letter indicating the Board's action. The motion lost for lack of a second. Director Forrest withdrew the motion. DISTRICT GOALS REPORT District Goals will be discussed at the February 14, 1978 Board Meeting- 3. 1/23/1978 DIRECTOR JOHNSON EXCUSED AT 6:10 P. M. AUTHORIZATION TO CALL BIDS FOR SEWER INSTALLATION ON ORANGE STREET AND EASTERLY AND WITHIN HOLLY CIRCLE DRIVE TO TRACT 9621 The General Manager requested authorization to call for bids for installation of sewer mains to Tract 9621, on Orange Street and easterly, and within Holly Circle Drive, on February 14, 1978. Engineer Dahlke indicated there was a problem with an easement, however, it appeared the problem could be resolved. M/S/C (Disch-Stoops) that authorization be given to call for bid opening on February 14, 1978 at 4:00 P. M. for sewer installation to Tract 9621. ~ CORRESPONDENCE RE ACWA COMMITTEE POSITIONS A letter had been received from ACWA listing position openings for 17 Association Committees. Director Wall indicated he had been asked to serve on the Special District Committee. M/S/C (Stoops-Forrest) that Director Wall be authorized to accept the ACWA position on the Special Districts Committee. RESOLUTION 1978.4 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED FOR ANNEXATION 1977-7, CRESTVIEW DEVELOPMENT, W 1/2 of NW 1/4 Section 28, T1N, R3W was presented for adoption. M/S/C (Disch-Forrest) that Resolution 1978.4 be adopted as presented with the following ROLL CALL VOTE: AYES: Directors Disch, Forrest, Stoops, Wall NOES: None ABSENT: Director Johnson RESOLUTION 1978.5 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ~ EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED FOR ANNEXATION 1977-1, John K. and Vonda L. Zaharopoulos, 26589 Highland Avenue, Highland, California, was presented for adoption. M/S/C (Forrest-Disch) that Resolution 1978.5 be adopted as presented, by the following ROLL CALL VOTE: AYES: Directors Disch, Forrest, Stoops, Wall NOES: None ABSENT: Director Johnson RESOLUTION 1978.6 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY - ANNEXATION 1977-15, Yetiva~A. Moore, 7149 Perris Hill Road, San Bernardino was presented for adoption. M/S/C (Disch-Stoops) that Resolution 1978.6 be approved as presented by the following ROLL CALL VOTE: AYES: Directors Disch, Forrest, Stoops, Wall NOES: None ABSENT: Director Johnson CALIFORNIA RECLAMATION ASSOCIATION DUES ~ The 1978 dues from the California Reclamation Association for $200.00 were presented to the Board. M/S/C (Disch-Stoops) that the 1978 Membership dues for the California Reclamation Association not be paid. PURCHASE OF WELDER The General Manager stated that the District purchased a used welder in 1955 which is now unsafe to operate. He recommended purchasing a new one at a cost of $2,250. 4. 1/23/1978 M/S/C (Forrest-Disch) that authorization be made to purchase a welder for the District at a cost of $2,250, as recommended by the General Manager. WARRANTS General 1955 2053 $90,466.87 Payroll 2151 2181 $8,689.83 Total $99,156.70 M/S/C (Disch-Stoops) that the warrants be approved as presented. Director Forrest requested that the Redland's Facts newspaper be kept in the District Office so that i% would be available for reading. REQUEST FOR TIME EXTENSION OF 25 DAYS - USS AMERICAN BRIDGE RESERVOIR SITE PLANT 101 The General Manager stated that due to inclement weather, American Bridge had requested a 25-day extension of time to finish construction of the reservoir at Plant 101. The extension would be to February 11, 1978. M/S/C (Stoops-Disch) that the request by American Bridge for a 25-day extension be granted. COSTS RE JOINT POWERS AGREEMENT Director Forrest had requested a cost study be made of the Joint Powers Agreement. The Auditor presented such a study to the Directors for their review. The General Manager was requested to contact Herb Wessel and inquire as to the present status of the agreement. HEARING TO BE HELD JANUARY 30, 1978 AT 7:00 P.M. DISTRICT OFFICE It was determined a Hearing has been scheduled for January 30, 1978 at 7:00 P. M. at the District's Office to hear comments regarding the consideration of an increase in sewer connection fees, etc; and consideration of the Wastewater Control Ordinance. Information only. ANNEXATION OF DR. HANSEN PROPERTY TO CITY An inquiry was made by Director Forrest regarding the status of the annexation of Dr. Hansen's property to the City. The General Manager indicated the City was preparing an environmental impact report. The District had sent a letter to Westec, per their request. Information only. ASSOCIATION OF SAN BERNARDINO COUNTY SHPECIAL DISTRICTS MEETING Director Forrest announced that the Special Districts Association's monthly meeting will be held February 21st, at the E1 Rancho Verde Country Club in Rialto. Information only, no action taken. SAN BERNARDINO CHAMBER OF COMMERCE DUES M/S/C (Forrest-Stoops) that the San Bernardino Chamber of Commerce dues be paid for 1978. COMMITTEE REPORTS Director Forrest indicated that all committee reports had previously been kept in folders, and requested that they now be kept in notebooks available for Directors to review. He also requested that a copy of all committee reports be placed in Director's folders before each Board meeting. 5. 1/23/1978 M/S/C (Forrest-Stoops) when a committee report is submitted to the Board as a whole, a copy shall be placed in each Director's folder prior to the Board Meeting. ADJOURNMENT The meeting was adjourned at 7:50 P. M. Bonnie R. Eastwood, Secretary O. A. Wall, President 6. 1/23/1978