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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/27/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 27, 1978 MINUTES The meeting was called to order at 4:00 P.M. President O. A. Wall led the flag salute. ROLL CALL: PRESENT: O. A. Wall, President; Dennis Johnson, Vice-President; Directors Philip A. Disch, Norman W. Forrest, Gerald W. Stoops ABSENT: None CONSULTANTS: John Dahlke, Consulting Engineer, Robert J. Farrell, Legal Counsel STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary; L. Roebke GUESTS: Lena Parvin; Luis Quiroz; G. H. Aaron MINUTES M/S/C (Forrest-Johnson) that the Minutes of February 21, 1978 be approved as submitted. WATER SERVICE FOR ONE ACRE PARCEL ON THIRD STREET Mr. Luis Quiroz was present regarding a request for water service. He · is purchasing four acres on Third Street, however, he only wants water served to one acre. Mr. Roebke informed the Board the parcel is within the District boundaries, however, it would have to be annexed and a minimum front footage of 150 feet paid, as well as all other ~ costs involved with water service installation. The General Manager indicated deference agreements such as this have been made in the past with other parties. M/S/C (Johnson-Stoops) that a Deference Agreement be approved fo~ water service to one acre, of a four-acre parcel as described by Mr. Quiroz; that the entire four-acre parcel be annexed; that the transaction be subject to financial arrangements made with District staff. G. W. AARON - WATER SERVICE - LOT 17 - MEINES STREET Mr. Aaron requested a water meter be installed at the edge of his property, however, he did not feel it fair that he pay the full front footage on his property although this has been the policy of the District in the past. After Mr. Aaron's presentation to the Board, it was felt more information was needed to make a determination. M/S/C (Forrest-Johnson) that the matter be referred to the Water Committee, with a report being made on their findings at the March 13 Board Meeting. ORDINANCE 312 - AMENDING ORDINANCE 62, EAST SAN BERNARDINO COUNTY WATER DISTRICT SEWER SERVICE CHARGE ORDINANCE, ARTICLE VII, CONNECTION CHARGE AND REPEALING ORDINANCES NUMBERS 6, 8, 122 & 285, INSOFAR AS THEY CONFLICT HEREWITH The Sewer Committee presented a proposed sewer ordinance amending sewer service charges and connection charges for the Board's consideration. After reviewing the proposed ordinance and discussing various portions of it, it was determined to adopt the ordinance with the suggested amendments. M/S/C (Johnson-Stoops) that Ordinance 312 be adopted, as amended. ROLL CALL VOTE AYES: Directors Disch, Johnson, Stoops, Wall NOES: Director Forrest ABSENT: None 1. 2/27/1978 O~D~NANC~ 312 CONTZNUED A discussion ensued as to the effective date, relating to construction possibly in progress. After discussing various ways to determine a cut-off date, it was M/S/C (Stoops-Forrest) the connection fee charge will be $175.00 for anyone that has a building permit issued on or before June 1, 1978. LETTER TO RAMADA INN, INTERNATIONAL HOTEL RE CSDA CONFERENCE IN PALM SPRING~ A discussion ensued regarding a letter submitted by Director Stoops for mailing to various individuals regarding the International Hotel overbooking the CSDA Conference February 17-19, 1978. A letter was reviewed that had been written by Director John Taylor of West San Bernardino County Water District, and one by the General Manager. It was determined the General Manager would write a letter to be sent to various responsible individuals regarding the matter. The letter would be reviewed by Directors Stoops, Forrest and Wall before it is mailed. SCAG 208 REPORT - RESOLUTION 1978.18 The General Manager indicated because of illness, a meeting had not been held regarding the SCAG 208 report. It was determined the information had been received about 11 days ago and that a hearing is scheduled for March 9 at 1:30 P. M. in Riverside at which time the District has been requested to submit a resolution stating their views on the report. It was felt by the Directors that the request is unreasonable in view of the time that was given to review a very lengthy report that required an in-depth study and much consideration, as it could have a definite impact on the District. It was also mentioned that the projected growth factors seem unreasonable and should be reviewed closely. Attorney Farrell was directed to prepare a resolution stating the District's views; sufficient time was not given to review and make a decision on the report; question on projected growth factors; and that a certified copy of the resolution be delivered to the SCAG Hearing on March 9, 1978. M/S/C (Stoops-Disch) that Resolution 1978.18 be adopted as outlined. FINA/~CE COMMITTEE REPORT - MICROFILM EQUIPMENT The Auditor presented the Staff's recommendation on microfilming systems for the District's use. It was recommended that: (a) Equipment utilizing a "Jacket System" be purchased as soon as possible, including a camera, jacket loader, reader printer and a reader. The equipment recommended is made by 3-M Company and would cost $8,877. (b) A roll system be utilized for some District files and that a roll film reader be purchased at a later date at a cost of approximately $370.00. (c) that a microfilm service company be contracted to film, mount, label and copy all District maps for approximately $150.00, and that two portable viewers and files be purchased for a cost of $50.00 each. It was requested by the Board that all maps and infor- mation at CM Engineering be filmed. M/S/C (Stoops-Forrest) that Staff be authorized to purchase the 3-M Company microfilming equipment and services as recommended. SEWER RATE STUDY BY BARTLE WELLS CITY OF SAN BERNARDINO The Auditor had attended a City of San Bernardino Water Commissioners meeting at which Bartle Wells presented a study they had made of the City's sewer rates. Mr. Sorensen reviewed the study with the Board - and made comments regarding various tables in comments in the study. After reviewing the study briefly, it was determined a more in-depth study should be made by the Joint Powers Committee, with a report brought back to the Board. M/S/C (Johnson-Stoops) that the study be referred to the Joint Powers Committee, Attorney Farrell and the General Manager for further study; that a meeting be scheduled with Mr. Wessel and Mrs. Chandler to determine when the study will be put on the Council agenda. 2. 2/27/1978 WARRANTS General 2157-2200 $85,636.81; Payroll 2245-2276 $9,116.34 Total $94,753.15 M/S/C (Stoops-Forrest) that the warrants be approved as submitted. STUDY OF WELL PRODUCTION IN EAST END OF DISTRICT It was determined the Planning Committee would meet and discuss the possible use of abandoned wells in the east end of the District. PUBLIC SAFETY AUTHORITY AUDIT The Auditor indicated that he had been advised by Eadie and Payne, District Audit Consultants, to request the Public Safety Authority audit, which should have been available after July 31, 1977. M/S/C (Johnson-Stoops) that the District request the Public Safety Authority audit by certified mail. DIRECTOR NORMAN FORREST APPOINTED TO ACWA LEGISLATIVE COMMITTEE Correspondence had been received indicating Director Forrest had been appointed to the ACWA Legislative Conunittee. Director Forrest recommended an alternate be appointed to attend the meetings in the event he was unable to attend. M/S/C (Johnson-Stoops) that Art Wall be named as an alternate to Norman Forrest on the ACWA Legislative Committee. DIRECTOR WALL APPOINTED TO CSDA CONFERENCE COMMITTEE President Wall indicated he had been appointed to the CSDA Conference Committee, which would be meeting on March 24, 1978 in Monterey. M/S/C (Stoops-Disch) that President Wall be authorized to attend the Conference Committee Meeting in Monterey on March 24, 1978. INLAND COUNTY WATER ASSOCIATION - GENERAL MANAGER NOMINATED FIRST VICE PRESIDENT The General Manager indicated he had been nominated as Vice-President of the Inland County Water Association. The meetings were discussed briefly. It was pointed out they meet once a month, usually in Beaumont at the Rusty Lantern. Copies of their monthly meeting announcements will be given to Directors. M/S/C (Stoops-Disch) that the General Manager be authorized to accept the nomination of Vice-President of the Inland County Water Association and any Board Member authorized to attend. ACWA BOARD OF DIRECTORS MEETING Director Forrest indicated the ACWA Board of Directors are meeting in Monterey on March 17, 1978. CM ENGINEERING ASSOCIATION OPEN HOUSE Consultant Dahlke announced CM Engineering is having an Open House on March 3, 1978 from 4 to 7 P.M., and invited everyone to attend. Due to the conference in Indian Wells, the Directors indicated they may not be able to attend. Information only. DISTRICT BOARD MEETING TIME A discussion ensued regarding the Board meeting time. Various alternate times were discussed, however, it was the consensus of the Board for the meeting time to remain at 4:00 P.M. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned. ,/~ :~ j/~ ~//~ .~ ~{~ ~/~ ~ /~.~t Bonnie R. Eastwood, Secretary O. A. Wall, Preszdent 3. 2/27/1978