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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/10/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 10, 1978 MINUTES The meeting was called to order at 4:00 p.m. President O.A. Wall led the flag salute. ROLL CALL PRESENT: O.A. Wall, President; Directors Philip A. Disch, Norman W. Forrest, Dennis Johnson, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Con- sulting Engineer STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Grace May MINUTES M/S/C (Stoops-Forrest) that the Minutes of March 27, 1978, be approved as submitted. DISCUSSION RE BI-MONTHLY BILLING Grace May presented the Board with a list of approximately 20 names, which represented constituents requesting the billing cycle be monthly, rather than bi-monthly. After discussing the matter, it was suggested the constituents pay their average monthly billing each month in advance. It was explained to Mrs. May the District is saving the constituents money by billing bi-monthly. SUNNYSIDE AREA SEWER SERVICE REQUEST The General Manager presented the Directors with a list of approximate- ~ ly 50 property owners in the Sunnyside area that do not presently have sewer servi~e. It will cost approximately $106,000 to put sewers in the area. After discussing the matter, it was determined the'property owners should be contacted by mail and asked if they would like sewer service and if they would be willing to pay part of the costs. M/S/C (Johnson-Disch) that a postcard be sent to the property owners in the Sunnyside area asking if they would be interested in sewer ser- vice in their area, also given the choice as to whether they would pay $1,000 to $2,000 towards the cost of installation. SENIOR CITIZEN REQUEST FOR OFFICE SPACE The Public Relations Committee met and discussed a request by Roberta Miller for space in the District Office in which to place a desk for representatives of the Senior Citizens to make contact with senior citizens in this area to make them aware of services available to them. · It was the concensus of the Committee to deny the request on the basis that the District is not able to handle these types of requests and does not haye room. District activities will be restricted to those concern- ing water related matters. Director Disch indicated he had talked with Rev. Robert Miller, Director of the Center for Christian Ministry about the matter and Dr. Miller indicated there was the possibility of findinf space for them. He asked to talk to the representatives. It was sug- gested if the Senior Citizen representatives would like to hang a poste~ in the District Office, it would be permissible. M/S/C (Stoops-Johnson) that the Public Relations Committee report be accepted, along with Director Disch's suggestion; that a copy of the information be sent to Mrs. Miller. PROPOSED WATER RATE INCREASE The General Manager indicated that with the heavy rains the past few months and the sharply rising power costs, the Board may wish to con- sider a water rate increase. He indicated a draft on a water rate -1- 4/10/78 increase had been prepared and submitted to Attorney Farrell for review, also that the Finance Committee would meet and consider the recommended modifications. The General Manager also recommended that power costs be indexed into the rate structure. The Auditor- Treasurer emphasized the need for a rate increase. No action taken. DISTRICT BROCHURE - NEWSLETTER A discussion ensued regarding the District preparing a newsletter to District constituents regarding a rate increase, as a result of power cost increases and other pertinent information relating to the District's financial condition. It was determined a report will be made by staff on the cost of preparing and mailing such a newsletter to District constituents. M/S/C (Stoops-Disch) that the staff be authorized to draft a news- letter for presentation to the Board by June lst; that the cost analysis be presented at the April 24th Board Meeting. BEARVALLEY STOCK The Finance Committee discussed the purchase of 16,000 shares of Bear Valley stock, which was offered to the District. The matter is being deferred for further review re the status of the stock. SOUTHERN CALIFORNIA WATER COMPANY PURCHASE PROPOSAL The General Manager reported that he had met with Charles Stuart, Vice-President. of Southern California Water Company, Directors Disch and Johnson and Auditor Sorensen regarding the' ~roposed purchase of Southern California Water Company to acquire more information relative to the purchase. It was determined a letter should be sent to the Mayor & Common Council requesting their feelings about the purchase of the Muscoy area of Southern California Water Company. Jim Myers of the Southern California Water Company will conduct a tour of their facilities on April 13, 1978 at 1 p.m., with Directors Disch, Wall and the General Manager. Don Sickles will also go on the tour. M/S/C (Johnson-Stoops) that a letter be sent to the Mayor and Common Council, with a copy to the Water Commission, requesting that they express their feelings relative to the purchase of Southern California Water Company. The President of the Board will sign the letter. ROLL CALL VOTE: AYES: Forrest, Johnson, Stoops, Wall NOES: Disch ABSENT: None HIGHLAND WELL COMPANY ANNUAL MEETING The General Manager reported the Highland Well Company had held their annual meeting on April 1, 1978, at which time he was appointed a Director. A memo outlining the meeting was presented to the Directors. Information only. CITY O~ SAN BERNARDINO PROPOSED ANNEXATION - E/ELMWOOD ROAD, N/DELROSA The Directors were given information regarding a proposed annexation by the City of San Bernardino, E/Elmwood Road, N/Del Rosa Avenue (Sage's Parking Lot)~ Information only. RESOLUTION 1978.23 - RELEASE OF LIEN FOR DELINQUENT SEWER CHARGES, CLAUDETTE BERDUGO, ROSS EVANS AND LADEAN EVANS, 7249 CONEJO DRIVE, SAN BERNARDI~O was presented to the Directors for approval. M/S/C (Disch-Johnson) that Resolution 1978.23 be approved as presented. ROLL CALL VOTE AYES: Disch, Forrest, Johnson, Stoops, Wall NOES: None ABSENT: None -2- 4/10/78 RESOLUTION 1978.24 - ACCEPTING AGREEMENT AND AUTHORIZING EXECUTION OF DEFERENCE AGREEMENT WITH THOMAS E. HEERS AND DOROTHY ROSE HEERS AND THE EAST SAN BERNARDINO COUNTY WATER DISTRICT was presented to the Directors for their approval. The property is located on the corner of Weaver and Baseline Streets. M/S/C (Stoops-Johnson) that Resolution 1978.24 be adopted as presented. ROLL CALL AYES: Disch, Forrest, Johnson, Stoops, Wall NOES: None ABSENT: None INDEPENDENT SPECIAL DISTRICT SELECTION COMMITTEE MEETING Correspondence had been received from the LAFC relative to an Inde- pendent Special District Selection Committee meeting being held April 26, 1978 at 10:30 a.m. A letter had also been received from Ed Abbott, Director of Big Bear City Community Services District request- ing support as a candidate for the Commission. Director Forrest recom- mended the Board support Mr. Abbott as an alternate member of the Com- mission. M/S/C (Stoops-Disch) that President Wall be instructed to cast his vote for Ed Abbott as an alternate on the Local Agency Formation Commission. WATER PRESSURE ADJUSTMENT - 28TH STREET AND LAPRAIX STREET The General Manager stated to the Board the pressure test on 28th Street and LaPraix Street had been conducted last Saturday. He in- dicated the high pressure would have to remain on 28th Street, 'however, he recon~mended tying in Bradford and Croydon Streets with a gate valve and restoring the pressure on LaPraix. M/S/C (Stoops-Forrest) that the General Manager's recommendation for restoring pressure on LaPraix be accepted. ~ STATE LOAN The General Manager indicated there is a good possibility the District can qualify for a million and one-half dollar loan from the State. He stated the monies would be used towards developing wells in East High- lands, which would conserve on energy. He recommended CM Engineering be authorized to help prepare the application, since they have worked on other projects similar to this one. M/S/C (Johnson-Forrest) that the General Manager consult with CM Engineering regarding a state loan application and proceed with prepar- ing it. MR. MALKO, DEFERENCE AGREEMENT, 1066 TIPPECANOE The General Manager stated that Mr. Malko, 1066 Tippecanoe had re- quested a deference agreement for one acre of his property, which would enable him to take sewer service from the District. The General Manager recommended the deference agreement be authorized. M/S/C (Stoops-Johnson) that the recommendation for a deference agreement for sewer service to Mr. Malko at 1066 Tippecanoe be authori~ SENATE BILL 1505 ~'" The General Manager provided the Board with information relative to Senate Bill 1505. After reviewing the information~ it was the con- sensus of the Board that the bill should be opposed. In view of the fact that Mr. Forrest will be attending an ACWA Legislative Committee meeting on Thursday, it was determined he would hand carry a letter expressing the opinion of the Board relative to S.B. 1505. It was also felt a resolution should be adopted reflecting the feelings of the Board on S.B. 1505. The Board felt very ~trongly that every attempt should be made to keep S.B. 1505 from being aaopted. -3- 4/10/78 M/S/C (Disch-Johnson) that a Resolution be drafted opposing S.H. 1505, pointing out the detrimental effect it would have on water producers; that it is another unnecessary level of government; that it will be costly to the District. The resolution will be presented at the April 24, 1978 Board Meeting. M/S/C (Stoops-Disch) that staff write a letter opposing S.B. 1505; that Director Forrest present the letter to the ACWA Legislative Com- mittee on April 13, 1978. PURCHASE OF BACKHOE The General Manager indicated that a new backhoe is needed by the Dis- trict in order to handle larger pipe. After discussing a JD510 Back- hoe, it was determined the one recommended would cost approximately $42,000. M/S/C (Forrest-Johnson) that the staff be authorized to call for bids for purchase of a 4 cycle Diesel backhoe. SEWER CONSTRUCTION ON EAST THIRD STREET The ~eneral Manager provided the Board with a sketch of a proposed sewer installation on East Third Street, approximately 3900 ft. of 24 in. sewer main. He requested authorization for CM Engineering to design this portion of the sewer main, from the end of the present sewer main on Third Street at the wash to Pinehurst Street. This would provide service to residents of the Hacienda Mobil Home Park and other on .Fifth Street. It will also be needed for the C.Y. Develpment agreement. The cost will be approximately $150,000. M/S/C (Johnson-Stoops) that CM Engineering be authorized to design 3900 ft. of 24 in. sewer main along Fifth Street, from. Pine- hurst Street to the existing sewer main across City Creek. TIME MANAGEMENT SEMINAR The General Manager indicated a Time Management Seminar is being held April 22 or May 18 and requested authorization for attendance by designated employees. M/S/C (Johnson-Forrest) that staff and anyone designated by the General Manager be authorized to attend the Time Management Seminar at a cost of approximately $50.00 each. WARRANTS Payroll 2309 - 2370 $18,533.95; General 2292 - 2360 $262,406.11 Total $208,940.00 M/S/C (Diseh-Stoops) that the warrants be approved as presented. DIRECTOR'S EXPENSES AND FEES Johnson - $50.00; Disch - $311.10; Forrest - $307.41; Stoops - $268.00; Wall $470.33 M/S/C (Johnson-Disch) that the Director's fees and expenses be appr6ved as presented. ROGER REHFUS, 5792 ELMWOOD ROAD, REQUEST FOR TI.~IE PAYMENT Mr. Rehfus requested water service for a lot on Baseline. The total cost is $2,130 for the service, therefore, he asked that he be allowed to pay $1,000 of this amount on time payments over a 24 month period of time. M/S/C (Johnson-Disch) that the District allow Mr. Rehfus to pay $1,000 over a 24 month period at 10% interest for his water service, with the balance payable prior to service. WELL AT BASELINE AND DEL ROSA AVENUE - PEYTON TAYLOR Peyton Taylor requested authorization to purchase a District well site at Baseline and Del Rosa Avenue. After discussing the matter, it was -4- 4/10/78 M/S/C (Johnson-Stoops) that Mr. Taylor be requested to make an offer for the site; that the staff make a study of the well site. CLIFFSIDE RANCH ESCROW Attorney Farrell informed the Board the Cliffside Ranch escrow had closed. He requested the Secretary be authorized to sign a receipt to be mailed to the Bank of America authorizing the re-issuance of North Fork Water Company and Bear Valley Water Company stock. ACWA SEMINAR - INDIAN WELLS Director Forrest requested a letter be sent to the General Manager of the Coachella Valley Water District expressing to him the excellent manner in which the seminar was conducted. M/S/C (Disoh-Stoops) that a letter be prepared by staff to be sent to the General Manager of the Coachella Valley County Water District expressing the excellent manner in which he conducted the ACWA - Water Section - conference; that the letter be signed by the President. CORRESPONDENCE RE CONTROL OF LAFCO OVER IMPROVEMENT DISTRICTS RESOLUTION 1978.25 IN OPPOSITION OF ANY CONTROL BY LOCAL AGENCY FORMATION COMMISSION OVER IMPROVEMENT DISTRICT FORMATION Director Forrest indicated he had received a resolution from Crest- line -Lake Arrowhead Water Agency expressing opposition to any exercise of control by the LAFC over Improvement or Assessement Dis- tricts. A discussion ensued relative to LAFCo's jurisdiction being expanded to cover the formation of Improvement or Assessment Dist- ricts zones. M/S/C (Forrest-Johnson) that the District go on record by Resolu- tion as opposing any control by the Local Agency Formation Commis- sion over Improvement or Assessment Districts. BUSINESS OUTLOOK CONFERENCE - MAY 11, 1978 M/S/C (Forrest-Disch) that the Directors, General Manager or anyone authorized by the General Manager can attend the Business Outlook Conference, May 11, 1978. RAINFALL RECORD President Wall gave a report.relative to the recent rainfall records which he had received from San Bernardino Valley Conservation Dist. Information only. FINANCE COMMITTEE MEETING The Finance Committee will meet April 20th to discuss the need for the proposed rate increase and the possible purchase of Bear Valley stock. ADJOURNMENT The meeting was adjourned at 6:20 p.m. B6nnie ~.' ~astwood ~ ~ Secretary O.A.Wall, President -5- 4/10/78