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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/24/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 24, 1978 MINUTES The meeting was called to order at 4:00 p.m. President O.A. Wall led the flag salute. ROLL CALL PRESENT: O.A. Wall, President; Dennis Johnson, Vice-President; Directors Norman W. Forrest, Gerald W. Stoops, Philip A. Disch ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Engineer- ing Consultant STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Terry Cannady, Ronald & Carol Hamilton MINUTES M/S/C (Forrest-Johnson) that the Minutes of April 10, 1978 be approved as submitted. TERRY CANNADY, REQUEST FOR WATER SERVICE Mr. Cannady was present and requested water service to his property on 6th Street. The existing facilities are on Lankershim, which is approximately 600 feet from the property for which he is requesting service. M/S/C (Stoops-Disch) that the water main extension be authorized for service to Mr. Cannady's property on 6th Street when fees are paid. RONALD HAMILTON, DEFERENCE AGREEMENT, ONE ACRE, ELDER.GULCH ROAD & WATER STREET Mr. & Mrs. Ronald Hamilton were present and requested a deference agreement for water service to one of three acres on Elder Gulch Road and Water Street. The property will have 150 foot frontage on Elder Gulch Road. M/S/C (Johnson-Stoops) that a deference agreement be authorized for water service to one acre of Mr. & Mrs. Hamilton's three acre parcel on Elder Gulch Road and Water Street. Costs for the remain- ing two acres to be paid when water service is requested. FINANCE COMMITTEE REPORT - PROPOSED WATER RATE INCREASE. Director Johnson stated the Finance Coramittee had met and discussed a proposed water rate increase. A draft ordinance had been prepared for Attorney Farrell to review with the suggested increases. After discussing some of the proposed changes, it was determined public hearings should be conducted. It was requested by the Board that the Auditor and General Manager prepare a detailed analysis of sup- porting data for the proposed inorease to be presented to the Board prior to the hearing, as well as presenting it during the hearing. M/S/C (Stoops-Johnson) that notification be made for a public hearing to be held on May 8, 1978 at 7:30 p.m. regarding the proposed water rate increase. BEAR VALLEY STOCK It was reported there is a large number of outstanding Bear Valley stock available for purchase. The Finance Committee referred the matter of possible purchase of the stock back to the staff for further research and review. No action taken. -1- 4/24/78 JOINT POWERS AMENDMENT - CITY OF SAN BERNARDINO The Joint Powers Committee met with Attorney Robert Farrell, Ken Patterson, Ken Sorensen and Harold Fones. It was reported Herb Wessel will prepare an appendage identifying the joint facilities and Harold Fones will define the terms that are in question. The agreement should require that the audit be given to an independent auditing firm for review, with a request that they make a statement that the allocations are correct and in keeping with the agreement. When these things are agreed upon the amendment to the Joint Powers agreement will be ready for presentation to the City Council for ratification. No action taken. PERSONNEL COMMITTEE REPORT The Personnel Committee made the following recommendations: A 5% pay adjustment was recommended for the Chief Clerk and Key Punch Operator because of their sense of responsibility and ~igh productivity rate. Elisabeth Perkins, Chief Clerk, 29H $6.11/$1063 to 30H $6.42/ $1117, effective 4/24/78 Phyllis Needham, Key Punch Operator, 26H $5.28/$919 to 27H $5.54/ $964, effective 4/24/78 Charles Karpinski was recommended for a 5% increase due to his serving as substitute customer service man during prolonged periods of relief for the regular customer service man. Charles Karpinski, Utility Crewman II, 26C $4.15/$722 to 27C $4.35/ $757, effective 4/24/78 Jean Hems, stenographer, two year step increase, 26F $4.80/$835 to 26G $5.02/$875, effective 5/8/78 Gabino Becerra recommended for reclassification from Utility w Crewman III to Working Foreman. Gabino Becerra 29F $5.54/$964 to 30F $5.82/$1013 M/S/C (Stoops-Disch) that the recommendations 6f the Personnel Committee be approved. SOUTHERN CALIFORNIA WATER COMPANY REPORT The General Manager presented a written resume of a tour conducted by Mr. Jim Myers of the Southern California Water Company facilities. The report listed the various production facilities and their useful- ness to the District. No recommendations made. COST ANALYSIS OF NEWSLETTER A discussion ensued relative to the cost of the District mailing a newsletter to District constituents. An approximate cost estimate of $1,848.50 for mailing a letter was presented. The matter was discussed and referred back to the Public Relations Committee for further consideration and inquiry re full page newspaper advertise- ments or inserts versus a newsletter. PLANT 101 The General Manager presented the Board with a summary report on Plant 101, as well as a sketch which indicated how the pumps for Plants 99, 39 and 101 operate, along with the pumps in the brown box. It is anticipated all the plans will be in normal operation by the end of May. Information only. EXCHANGE COMMITTEE REPORT - SENATE BILL 1505 Director Johnson indicated the Santa Ana Mill Creek-Cooperative Water Exchange Com~ittee had met on April 20, 1978, however a quorum was not present. He stated the Committee had discussed the new -2- 4/24/78 Highline, repair and filling of the Yucaipa Lakes and Senate Bill 1505. It appeared that of the ten agencies present at the meeting all of them were opposed to S.B. 1505. Director Johnson stated he had been appointed to keep the Committee informed re- garding the bill's progress. The District Secretary was authorized to keep in direct contact with Sacramento regarding the progress of Senate Bill 1505. RESOLUTION 1978.32 - RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT IN OPPOSITION TO THE PASS- AGE OF SENATE BILL 1505 OF THE CALIFORNIA STATE SENATE was presented to the Board for adoption. M/S/C (Stoops-Johnson) that Resolution 1978.32 be adopted as presented. ROLL CALL VOTE AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None SPECIAL DISTRICT SELECTION COMMITTEE MEETING - APRIL 26, 1978 It was announced that the Special District Selection Committee will meet April 26, 1978 at 10:00 a.m. to select a representative for the Local Agency Formation Commission. Information only. FERN MOORE, 27155 CREST STREET, HIGHLAND, CALIFORNIA Correspondence had been received from Fern Moore regarding her billing date.' She had stated she would be in attendance at the Board Meeting, however, she was not present. Staff was instruct- ed to call Mrs. Moore and report at the next meeting. RESOLUTION 1978.26 - RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT AUTHORIZING EXECUTION OF GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON COMPANY AT DISTRICT PLANT 99 was presented to the Board for adoption. M/S/C (Disch-Stoops) that Resolution 1978.26 be adopted as presented. ROLL CALL VOTE AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1978.27 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETER/~INATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION NO. 1977-15, YETIVA A. MOORE, 7149 PERRIS HILL ROAD, SAN BERNARDINO, CALIFORNIA was presented to the Board for adoption. M/S/C (Disch-Forrest) that Resolution 1978.27 be adopted as pre- sented. ROLL CALL VOTE AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1978.28 - RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT ACCEPTING GRANT OF LIEN, ROGER E. REHFUSS AND PATRICIA A. REHFUSS, 28841 BASELINE, EAST HIGHLANDS was presented to the Board for approval. M/S/C (Johnson-Disch) that Resolution 1978.28 be approved as submitted. RESOLUTION 1978.29 - RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS WITHIN TRACT 9239 BY VANGUARD BUILDERS, INC. AT LYNWOOD & MARSHALL was presented to the Board for approval. M/S/C (Stoops-Forrest) that Resolution 1978.29 be accepted as presented. ROLL CALL VOTE AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None -3- 4/24/78 RESOLUTION 1978.30 - RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS WITHIN TRACT 9077, BY NEAL T. BAKER ENTERPRISES AT BOULDER AND PACIFIC was presented to the Board for approval. M/S/C (Stoops-Forrest) that Resolution 1978.30 be accepted as presented. ROLL CALL VOTE AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1978.31, RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT - RELEASE OF LIEN FOR DELINQUENT SEWER CHARGESf ALVIN D. NEWMAN AND DALLEEN E. NEWMAN, 26793 CREST STREET, HIGHLAND, CALIFORNIA was presented to the Board for approval. M/S/C (Disch-Johnson) that Resolution 1978.31 be adopted as presented. ROLL CALL VOTE AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None NORTH FORK ANNUAL MEETING The General Manager stated the North Fork Annual Meeting had not been held as scheduled on April 13, 1978, due to lack of a quorum. It has been rescheduled for April 27, 1978, It was suggested due to the volume of available water this year that the District vote for up to 3 1/2" of water per share, rather than 3" as previously voted. M/S/C (Johnson-Disch) that Director Johnson and the General Man- ager be authorized to attend the North Fork Water Company Annual Meeting and suggest an authorization of 3 1/2" of water per share, rather than 3". SPECIAL DISTRICT DUES - 1978; ANNUAL LADIES NIGHT It was stated the Association of San Bernardino Co. Special Districts duesin the amount of $105 is currently due. It was also stated the Special District's Annual Ladies Night is May 15. M/S/C (Stoops-Disch) that the Special District dues in the amount of $105 for 1978 be authorized for payment. ANNEXATION TO CITY OF SAN BERNARDINO - N/DOVER, WEST OF "F" STREET was submitted to the Board for their information. No action taken. WATER MAIN INSTALLATION - BRADFORD AVENUE, SOUTH OF ORCHID DRIVE The General Manager indicated District crews had installed a 125 feet of 8 inch diameter water mains on Bradford Avenue, south of Orchid Drive from Stubblefield's Tract 9884. The installation has been completed to District specifications. M/S/C (Johnson-Forrest) that the Board accept installation by Distri6t crews of water mains on Bradford Avenue and Orchid Drive. FINANCIAL STATEMENTS FOR MARCH The financial statements for March were presented to the Board for their review. No action taken. REQUEST FROM SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT FOR DISTRICT OPERATING INFORMATION The General Manager indicated he had been requested to supply the San Bernardino Valley Municipal Water District with a considerabl~ amount of information regarding the District's operations. A copy of the questions submitted to the General Manager was presented to the Board. After discussing the issue, it was -4- 4/24/78 M/S/C (Disch-Johnson) that the General Manager be directed to write a letter to the San Bernardino Valley Municipal Water Dis- trict Board requesting them to outline their reasons for request- ing the District operating information; that the General Manager be directed not to release such information until an answer had been received from the Valley District. QUITCLAIM EASEMENT, RUSSELL L. IRVIN - N/W CORNER OF ARDEN AND RAILROAD TRACK - PARCEL NO. 285-162-02 The General Manager stated a request had been made by Russell L. Irvin for a quitclaim deed for an easement held by the District on property at the N/W corner of Arden Avenue and the railroad tracks. M/S/C (Johnson-Disch) that the District issue a quitclaim deed to Russell L. Irvin for an easement on the N/W corner of Arden and the railroad tracks. WARRANTS General 2361-2463 $158,507.71; Payroll 2371-2400 $10,136.04 Total $168,643.75 STATE WATER CONTRACT It was requested that staff review the contract with the State of California for water used on the cross%own freeway landscaping. No action taken. BUDGET APPROVAL Director Disch requested in view of the fact there may not be a full Board at the June 26th Board Meeting that the budget's first reading be May 22 and the final budget approval on June 12, 1978. M/S/C (Disch-Johnson) that the first reading of the budget be presented at the May 22, 1978 Board Meeting and the approval of the budget be made on June 12, 1978. GENERAL MANAGER VACATION APPROVAL The General Manager requested vacation time from June 13 to July 8, 1978. M/S/C (Stoops-Disch) that Harold M~ Fones, General Manager, be authorized to take his vacation from June 13, 1978 to July 8, 1978. SOUTHERN CALIFORNIA WATER COMPANY BILL COLLECTION Director Disch indicated that Mr. Myers of Southern California Water Company had indicated they collected monies for sewer accounts. He requested the District investigate the matter, in that they might be able to collect the sewer accounts for the District. No action taken. NITRATE PROBLEM IN WELLS Director Johnson inquired about the nitrate problem in District wells~ The General Manager indicated there is presently not ~ problem, and in fact, is going to test Well 40 to see if the count has gone down enough to use. Information only. PLANT 101 The Consulting Engineer indicated a permit would be required for the conduit line to Plant 101. He also mentioned they had been working On plans for sewer installation on 5th Street. Information only. ADJOURNMENT There being no further business the meeting adjourned at 6:05 p.m. Bonnie R. Eastwood, Secretary O.A. Wall, Pre§ident -5- 4/24/78