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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/22/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 22, 1978 MINUTES The meeting was called to order at 4:00 p.m. President O.A. Wall led the flag salute. ROLL CALL: PRESENT: O.A. Wall, President; Dennis Johnson, Vice-President; Directors Norman W. Forrest, Gerald W. Stoops, Philip A. Disch ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary MINUTES M/S/C (Disch-Stoops) that the Minutes of the Regular Meeting held May 8, 1978 be approved as presented. M/S/C (Disch-Stoops) that the Minutes of the Hearing held on May 8, 1978 be approved as presented. SEWER CONNECTION FEES - TRACT 9859 The District's sewer connection fees will be increased on June 1, 1978. It was determined at a previous Board Meeting that unless building permits or recorded maps have been received on proposed construction by May 31, 1978, the contractors will have to pay the new fees. Neal T. Baker, contractor, was present and requested the Board to make an exception in his case due to unusual circumstances. He indicated he was buying property from two different individuals to build 75 homes in Tract 9859. There had been a death in both cases and because of litigation his plans had not been completed as quickly as he had anticipated, as well as restrictions placed on irrigation-facilities by the City. Therefore, he requested the Board to allow him to pay the old fees for sewer service to this tract. He stated he would pay the full amount at this time and have a recorded map within 60 days, however, he feels he will have the maps much earlier. Mr. Baker stated he is ready to start work on the tract immediately. The Board determined they would allow this exception, however, it it took longer than 60 days the matter would have to be reviewed. M/S/C (Stoops-Johnson) that the Board approve Mr. Baker's request and accept his deposit for sewer service to 75 lots in Tract 9859; that a recorded map be presented to the District within 60 days, if not the matter would be reviewed at that time. ROLL CALL VOTE ~YES: Directors Disch, Johnson, Stoops, Wall NOES: Director Forrest ABSENT: None JOINT POWERS AGREEMENT AMENDMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE DISTRICT The Joint Powers Agreement amendment had beeh presented to the Board for their review. It was determined that the "PSA rent" should be further clarified; that the term "Depreciation" should be more clear- ly defined. There was a discussion regarding a fund being specifically set up for depreciation monies to be used exclusively for joint powers facilities. -1- 5/22/78 M/S/C (Johnson-Stoops) that the Joint Powers Agreement amendment, dated January 7, 1957, between the City of San Bernardino and the District, be referred to Attorney Farrell and Ken Patterson for them to more clearly define the word "Depreciation". DISTRICT NEWSLETTER Director Stoops reported on the cost of mailing a newsletter out to District constituents, as well as the cost of a newspaper advertisement. After discussing the matter, it was determined it would be less ex- pensive to mail a newsletter. It was the consensus of the Board that it is important to let District constituents be made aware of the financial status and other aspects of the District's program. M/S/C (Stoops-Johnson) that staff prepare a draft newsletter to be presented to the Board on June 12, 1978; the newsletter will be reviewed by the Brochure Committee before presentation to the Board. ORDINANCE NO. 313 - AN ORDINANCE OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT, AMENDING ARTICLE 5, PARAGRAPH 83, (a) AND ARTICLE 17, PARAGRAPH 270 THEREOF, OF ORDINANCE NO. 4, ENTITLED "ESTABLISHING RATES, RULES AND REGULATIONS FOR WATER SERVICE BY THE EAST SAN BERNAR- DINO COUNTY WATER DISTRICT" AND REPEALING ORDINANCE NO. 301 was presented to the Board for adoption. After a discussion on billing dates and the immediate need for the increase, it was M/S/C (Stoops-Johnson) that Ordinance No. 313 be adopted, with 1/2 the rate to be charged beginning June 1 and the remaining 1/2 charged beginning July 1, 1978. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: Director Forrest ABSENT: None PROPOSED BUDGET FOR 1978-79 The Board was presented with a proposed budget for 1978-79. It was recommended that it be reviewed by the Finance Committee and a recom- mendation for adoption be ma~e at the June 12, 1978 Board Meeting. M/S/C (Johnson-Disch) that the proposed budget be submitted to the Finance Committee for review; that a recommendation be made at the June 12, 1978 Board Meeting. SENATE BILL 1505 The General Manager indicated he had received correspondence from Assemblyman Jerry Lewis, Senator Presley and Senator Ayala relative to S.B. 1505. They stated the bill had been referred to an Interim Committee for further study. Information only. ACWA CONFERENCE - MONTEREY Director Disch gave a review of the ACWA Conference held in Monterey on May 10-12, 1978. RESOLUTION 1978.34 - RESOLUTION ACCEPTING AGREEMENT AND AUTHORIZING EXECUTION OF DEFERENCE AGREEMENT WITH RONALD S. Hk~ILTON AND CAROL L. HAMILTON was presented to the Board for adoption. M/S/C (Johnson-Forrest) that Resolution 1978.34 be adopted as presented. ~ ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1978.35 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY - ANNEXATION 1978-5, L~RENCE J. MORRIS, JR. 26729 CYPRESS ST., HIGHLAND, CA. was presented to the Board for adoption. M/S/C (Disch-Stoops) that Resolution ~978.35 be adopted as presented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None -2- 5/2 /78 RESOLUTION 1978.36 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY - ANNEXATION 1978-6, WALTER B. AND LILLIE B. FITE, 7215 LAPRAIX ST., HIGHLAND, CA. was presented to the Board for adoption. M/S/C (Johnson-Disch) that Resolution 1978.36 be adopted as presented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1978.37 RESOLUTION OF THE BOARD OF DIRECTORS ACCEPTING CONVEYANCE OF INGRESS-EGRESS AND PIPELINE EASEMENT DATED FEBRUARY 27, 1977 by FRANK S. WHITING AND ELSIE E. HUNT was presented to the Board for adoption. M/S/C (Stoops-Disch) that Resolution 1978.37 be adopted as presented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1978.38 - A RESOLUTION OF THE BOARD OF DIRECTORS MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED - ANNEXATION 1978-1, FRED R. GERBER AND DANIEL J. BOYCE, 1403 to 1513 REEDY AVENUE, HIGHLAND, CA was presented to the Board for adoption. M/S/C (Disch-Johnson) that Resolution 1978.38 be adopted as pre- sented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1978.39 - A RESOLUTION OF THE BOARD OF DIRECTORS MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND' CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION 1978-2, SAN MANUEL INDIAN RESERVATION, ROUTE 2, HIGHLAND, CA was presented to the Board for adoption. M/S/C (Stoops-Disch) that Resolution 1978.39 be adopted as pre- sented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1978.40 - A RESOLUTION OF THE BOARD OF DIRECTORS MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED, ANNEXATION 1978-3, MICHAEL C. AND BARBARA ANN WILBURN, ELLWOOD C. AND CAROL L. BARRETT, 7207 and 7219 PERRIS HILL ROAD, SAN BERNARDINO was presented to the Board for approval. M/S/C (Disch-Stoops) that Resolution 1978.40 be adopted. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1978.41 - A RESOLUTION OF THE BOARD OF DIRECTORS MAKING D~ETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TE~S AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED. ANNEXATION NO. 1978-4, DUANE ALLEN SWENSEN II AND KIMBERLY DAWN SWENSON, 14985 E. 6TH STREET, SAN BERNARDINO was presented to the Board for adoption. M/S/C (Disch-Johnson) that Resolution 1978.41 be adopted as pre sented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None -3- 5/22/78 02854 RESOLUTION 1978.42 - RESOLUTION ACCEPTING AGREEMENT AND AUTHORIZING EXECUTION OF AGREEMENT WITH FRANK S. WHITING AND ELSIE E. HUNT AND EAST SAN BERNARDINO COUNTY WATER DISTRICT FOR RECORDING was presented to the Board for adoption. Attorney Farrell recommended the Agreement be recorded. M/S/C (Disch-Stoops) that Resolution 1978.42 be adopted authoriz- ing recordation of the agreement with Frank S. Whiting and Elsie E. Hunt. LETTER TO CONSTITUENTS OF HAVASU COURT, MIRADA ROAD & PINON COURT The General Manager presented the Board with a copy of a letter which he had sent to property owners on Havasu Court, Pinon Court and E. Mirada Road regarding their water pressure being restored within the next 10 days. Information only. FERN MOORE, 27155 CREST, HIGHLAND The Board received copies of a letter sent to Mrs. Moore, per Board request, by the Auditor. No action taken, information only. LEGAL OPINION - DIRECTOR'S RESPONSIBILITY TO VARIOUS PUBLIC BOARDS No discussion was held regarding an opinion submitted previously by Attorney Farrell on each director's responsibility to various public boards. The matter was discussed at the last Board Meeting. No action taken. PROPOSED ANNEXATION BY CITY OF SAN BERNARDINO, W/PALM, N/~NIESSINA Information regarding a proposed annexation by the City of San Bernardino W/Palm & N/Messina was presented. Information only~ TRACT 8832, PALM & CITRUS, AUTHORIZATION TO CALL FOR BIDS FOR WATER MAIN INSTALLATION The General Manager requested authorization to call for bids for in- stallation of water mains in Tract 8832, Palm & Citrus, Crestview Development, on June 12, 1978. M/S/C (Stoops-Johnson) that authorization be given for bids to be called for June 12, 1978 for Tract 8832. RESOLUTION 1978.43 RESOLUTION OF THE BOARD OF DIRECTORS AUTHORIZING EXTENSION OF AGREEMENT WITH SOUTHERN CALIFORNIA WATER COMPANY FOR FURNISHING TEMPORARY WATER FOR ONE YEAR was presented to the Board for their adoption. The General Manager recommended extending the existing agreement with Southern California Water Company for one year with the District furnishing them with temporary water. M/S/C (Johnson-Disch) that Resolution 1978.43 be approved, extend- ing the existing agreement with Southern California Water Company for one yea~. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None WARRANTS Payroll 2431-2460 $9,028.76; General 2510-2577 $243,437.39 Total $253,466.15 M/S/C (Stoops-Disch) that the warrants be approved as submitted. Director Johnson abstained from voting. PAINTING DISTRICT FIRE HYDRANTS Director Forrest recommended the General Manager be authorized to contact either a boy scout group of CETA personnel about painting District fire hydrants. M/S/C (Forrest-Disch) that the General Manager be directed to investigate the possibility of either boy scouts or CETA personnel --4-- 5/22/78 about painting the District's fire hydrants~ that the General Manager be authorized to proceed with the project. MATHIS DAVIS RETIREMENT The General Manager requested Board authorization for the District to participate in honoring Mathis Davis upon his retirement. M/S/C (Johnson-Stoops) that staff be authorized to participate in recognition of Mat Davis' retirement. DIRECTOR'S VACATION SCHEDULES Directors were requested to furnish the Secretary with a schedule of their vacations this summer. Information only. ADJOURNMENT There being no further business the meeting was adjourned at 6:00 p.m. Bonnie R. Ea~twood, Secretary O.A. Wall, President -5-