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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/12/19780285B EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 12, 1978 MINUTES The meeting was called to order at 4:00 p.m. and bid time declared closed. President O.A. Wall led the flag salute. ROLL CALL: PRESENT: O.A. Wall, President; Dennis Johnson, Vice-President; Directors Norman W. Forrest, Gerald W. Stoops, Philip A Disch ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones; General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary; Lee Roebke, Office Manager; Duncan Parkes, Engineering Dept. GUESTS: Mrs. Fred Wallace, A1 Hiedle MINUTES M/S/C (Disch-Johnson) that the Minutes of May 22, 1978 be approved as presented. BID OPENING- INSTALLATION OF WATER MAINS AND APPURTENANCES WITHIN TRACT 8832, CITRUS & PALM, CRESTVIEW DEVELOPMENT The Secretary opened and read the only bid proposal received for the Installation of Water Mains and Appurtenances Within Tract 8832. A ten percent bid bond was included. Ace Pipeline Construction $53,138.00 Engineer's Estimate 58,180.00 M/S/C (Stoops-Disch) that the bid be turned over to the staff and consulting engineer for checking and recommendation. M/S/C (Stoops-Forrest) that the bid submitted by Ace Pipeline Con- struction Company in the amount of $53,138.00, for Installation of Water Mains and Appurtenances Within Tract 8832 be accepted. MRS. FRED WALLACE, TIMBER RIDGE HOMES Mrs. Wallace was present and stated her water pressure had not been adequate for the past 2 or 3 days. She inquired as to the reason for this pressure drop. The General Manager indicated that one of the temporary pumps in the brown box had failed, however, it is being re- paired and the pressure should be adequate soon. He estimated the situation should be permanently stablized in about four weeks when Plant 101 is in full operation. Mrs. Wallace thanked the Board for the information. BROCHURE COMMITTEE - NEW BILLING PROCEDURE Lee Roebke, Office Manager, presented the Board with a new type of water and sewer bill. A copy was presented to the Directors for their review. Mr. Roebke pointed out he felt it would be less ex- pensive, there will be 560 spaces on each bill to print a message to consumers, it would also include a return envelope and the old bills could be used for the sewer only accounts. After discussing the approximate cost and advantages, it was M/S/C (Forrest-Disch) that the District order a six month supply of the new bills for the billing procedure as outlined, with the old bills being used for the sewer only accounts. --1-- 6/12/78 PROPOSED BROCHURE After a discussion regarding mailing a brochure to consumers, it was M/S/C (Forrest-Johnson) that the brochure matter be tabled. FINANCE COMMITTEE MEETING - BUDGET DISCUSSED Director Johnson reported that the Finance Committee had met and dis- cussed the budget and capital expenditures. He indicated the proposed capital expenditures would be presented to the Board at a later date for their consideration. He stated the District's wage formula and insurance costs had also been discussed. PERSONNEL COMMITTEE The Personnel Committee reported on their meeting relative to a cost- of-living increase. After a discussion by the Board it was M/S/C (Stoops-Forrest) that the decision on salary increases be tabled until September 11, 1978. ROLL CALL VOTE: AYES: Directors Forrest, Stoops, Wall NOES: Directors Disch, Johnson The Personnel Committee recommended the following step increases: Roy Patterson 29E to 29F $5.54/964, effective 6/19/78 Gabby Becerra 30F to 30G $6.11/1063, effective 7/16/78 Tony Lujan 27E to 27F $5.03/875, effective 5/21/78 Joe Mujicia 29E to 29F $5.'54/964, effective 6/19/78 Steve Santini 31D to 31E $5.82/1013, effective 6/19/78 Roy Severson 32E to 32F $6~'42/1117, effective 6/19/78 Don Sickles 37F to 37G $8.60/1496, effective 6/19/78 Mike Reardon 25A to 25B $3.77/656, effective 7/16/78 Gordon Grant 25A to 25B $3.77/656, effective 5/7/78 Josephine Antonucci 24G to 24H $4.80/835, effective 6/19/78 M/S/C (StoopsZDisch) that the step increases as recommended by the General Manager and Personnel Committee be approved as presented. LEGISLATIVE COMMITTEE REPORT Director Forrest reported on the various bills pertinent to the District; i.e., SB 1505, SB 2034, SB 2662 and SB 2137. He also mentioned the pos- sibility of the County Water District election date being changed to coincide with School Boards and other local elections. Information only. CORRESPONDENCE FROM JOHN A. NEJEDLY RE SB 1505 It was indicated correspondence had been received from Senator John A. Nejedly re SB 1505. Information only. ANNEXATIONS BEING MADE BY THE CITY OF SAN BERNARDINO - S/HIGHLAND, E/ STERLING; S/PACIFIC, W/LAPRAIX; S/HIGHLAND-W/ORANGE; S/BASELINE, W/ STERLING; E/SAN BERNARDINO CURRENT CITY LIMITS The General Manager indicated that five annexations being processed by the City of San Bernardino had been received. They were reviewed by the Board. Each annexation sent to the District had a list of questions to be answered and returned to the City. After reviewing the questions, it was M/S/C (Disch-Johnson) that the annexation l~tters be answered in order of priority relative to other District business. ROLL CALL VOTE AYES: Directors Disch, Johnson, Stoops, Wall NOES: None ABSTAIN: Director Forrest NOTIFICATION OF CITY ANNEXATIONS TO DISTRICT PROPERTY OWNERS A discussion was held regarding notification of District property owners -2- 6/12/78 with~the District of proposed City annexation proposals. M/S/C (Disch-Johnson) that the General Manager be instructed to follow District policy as outlined in the past regarding notification of property owners in areas that are being annexed by the City. Such information will be sent by letter. INFORMATION FROM CALIFORNIA LEGISLATURE RE HEARINGS ON GROUND WATER RESOURCE MANAGEMENT & BENEFICIAL USE OF WATER Correspondence has been received from the California Legislature relative to scheduled hearings for groundwater resource management and beneficial use of water. A copy of the hearing dates was given to Directors. Information only. CWRA LUNCHEON, WOODLAKE INN, JUNE 16, 1978 ~ Notification had been received re a CWRA Luncheon to be held June 16, at the Woodlake Inn. Information Only. Copy to Directors. CORRESPONDENCE FROM EADIE & PAYNE RE AUDITING SERVICES A letter had been received from Eadie & Payne for verification of their auditing District~books this year. The letter is sent annually for the benefit of bonding companies. M/S/C (Disch-Johnson) that the Board approve the letter received from Eadie & Payne and authorize their services for the District's audit- ing service this year. MAILGRAM FROM GOVERNOR'S OFFICE - PROPOSITION 13 A mailgram had been received from the Governor's Office relative to Proposition 13. Information only, no action taken. RESOLUTION 1978.44 - ACCEPTING AGREEMENT AND AUTHORIZING EXECUTION OF DEFERENCE AGREEMENT WITH DONALD M. ANDERSON AND DORIS A. ANDERSON AND THE EAST SAN BERNARDINO COUNTY WATER DISTRICT was presented to the Board for adoption. M/S/C (Stoops-Johnson) that Resolution 1978.44 be adopted as presented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1978.45 - ACCEPTING GRANT OF LIEN, MICHAEL L. CRIPE AND ELINOR W. CRIPE, OBLIGORS, 27007 5TH STREET, HIGHLAND, CA was presented to the Board for adoption. M/S/C (Disch-Stoops) that Resolution 1978.45 be adopted as presented. BUDGET 1978-79 After discussing the budget, it was determined the capital improvement budget be brought to the Board for their review on September 11, 1978. M/S/C (Johnson-Stoops) that the 1978-79 operational budget be approved. BEAR VALLEY STOCK, CONGREGATIONAL CHURCH Director Johnson indicated 250 shares of Bear Valley stock had been offered to the District by the Congregational Church. It was deter- mined Ken Sorensen would pursue the matter. FINANCIAL STATEMENT FOR APRIL The Auditor presented the April Financial statement to the Board for their review. Information only, no action taken. SPECIAL DISTRICTS MEETING, JUNE 19, 1978 Director Forrest indicated the Special Districts monthly meeting will be held on June 19, 1978 at the Hilton Inn in Victorville. Information only. -3- 6/12/78 NEWS ARTICLES Two news articles were made available to the Directors for their re- view, one relative to "Muni and State to Work Out Water Storage Deal" and "The Water Swap Program With Muni".' Information only. 'WARRANTS Gen. 2578-2657 $247,874.13; Payroll 2461-2491 $9,239.28 Total $257,113.41 M/S/C (Disch-Johnson) that the warrants be approved as presented. DIRECTOR'S FEES AND EXPENSES The following Director's fees and expenses were presented for approval: Disch $321.46; Wall $435.39; Stoops $150; Johnson $150; Forrest $240.54 M/S/C (Johnson-Disch) that the Director's fees and expenses be approved as presented. DIRECTOR'S SUMMER SCHEDULES A summary of the Director's summer schedules were presented to the Board for their information. No action taken. EXTENSION OF DIRECTOR DISCH'S LEAVE Director Disch.requested that his vacation leave authorized for 70 days be extended to 90 days. M/S/C (Stoops-Forrest) that Director Disch's leave be extended to 90 days. DAVE GRANT SEMINAR Director Forrest stated he had received a letter from Ken Wright announcing a Dave Grant seminar would be presented again on July 15, 1978 at Griswold's in Clairmont, at a cost of $35 per person. M/S/C (Forrest-Johnson) that any Director, the General Manager, or anyone designated by him, be authorized to attend the seminar at District expense. ROLL CALL VOTE: AYES: Directors Forrest, Johnson, Stoops, Wall NOES: Director Disch REDLANDS, HIGHLAND, YUCAIPA RESOURCE CONSERVATION DISTRICT MEETING Correspondence had been received relative to a public meeting being held June 14, 1978 from 7-10 p.m. at the County Museum to discuss conservation needs and/or problems. Information only, no action taken. DELEGATION OF AUTHORITY The General Manager presented the Board with a letter which designated District authority while he is away on vacation. Information only. CONDEMNATION ACTION - TRACT 8832 EASEMENT, CRESTVIEW DEVELOPMENT The General Manager indicated a condemnation action will be necessary to acquire an easement in view of the bid awarded for water installa- tion within Tract 8832. The easement will be a 10 foot strip of land at the end of Bonita Drive, between 28th Street and Citrus. Attorney Farrell will handle the necessary arrangements for the condemnation action. Resolution 1977.80 was adopted December 12, 1977 authorizing such action in the event it became necessary. MAC MEETING Director Stoops stated a MAC Meeting is being held at Serrano Jr. High at 7 p.m. -4- 6/12/78 PLANT 99 Engineer Dahlke stated a punch list has been sent to the contractor installing pumps at Plant 99. The contract should be finalized soon. WIDMEYER TRACT 9621 Engineer Dahlke stated there had been a complaint made against the contractor installing sewers to Tract 9621 relative to a fence that needed to be repaired. He indicated as soon as the fence is repaired to the satisfaction of the property owner, a notice of completion will be issued. Information only. FIFTH STREET SE~R INSTALLATION Engineer Dahlke indicated the Flood Control Office had requested that the sewer installation proposed for Fifth Street in the vicinity of Palm be lowered five feet. He stated this is not acceptable and would be very costly. Mr. Rieker will handle the matter. ADJOURNMENT There being no further business the meeting adjourned at 6:00 p.m. onnie R. Eastwood, Secretary O.A. Wall, l~resident -5- 6/12/78