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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/26/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT July 24, 1978 NOTICE OF CONTINUANCE OF MEETING The Regular Meeting of July 24, 1978, of the Board of Directors of the East San Bernardino County Water District was adjourned to be continued July 26., 1978, at 4:00 p.m. at the District Office, 1155 Del Rosa Avenue, San Bernardino, California in accordance with Government Code Section 54955.1. Bonnie R. Eastwood Secretary Board of Directors East San Bernardino County Water District AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO) Bonnie R. Eastwood, being first duly sworn, deposes and says: That she is, and at all times herein mentioned was, the duly qualified Secretary of the Board of Directors, of the East San Bernardino County Water District, San Bernardino California, California; and that she caused to be posted on or near the door of the meeting place of the Board of Directors of said District at 1155 Del Rosa Avenue, San Bernardino California, a copy of Notice of Continuance of Meeting of the Board of Directors of said District. Said posting was commenced on July 24, 1978 at 4:30 p.m. and remained posted to the time of meeting (4:00 p.m., July 26, 1978). Bonnie R. Eastwood Secretary East San Bernardino County Water District Subscribed and sworn to before me this 26th day of July 1978. Notary Public in and for the State of California I ~ ELISABETH PERKINS ! ~ NOTARY PUBLIC =--' ~ ~ SAN B£RNARDINO cOUNTy - ~ Commission ~pires April ~0 My EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR ADJOURNED MEETING JULY 26, 1978 MINUTES The meeting was called to order at 4:00 p.m. President O.A. Wall led the flag salute. ROLL CALL: PRESENT: O.A. Wall, President; Dennis L. Johnson, Vice- President; Director Norman W. Forrest ABSENT: Directors Philip A. Disch, Gerald W. Stoops CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Engineering Consultant STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary MINUTES M/S/C (Johnson-Forrest) that the Minutes of July 10, 1978 be approved as submitted. BID APPROVAL FOR BACKHOE/LOADER The General Manager stated that three bids were submitted to the District for a backhoe/loader. The bids were opened on July 24, 1978 and reviewed by staff.. The companies submitting the bids had representatives present at the opening of the bids. A summary of the bids received was submitted to the Directors for their review. M/S/C (Forrest-Johnson) that the Board accept staff's recommenda- tion to accept the bid of Whitney Tractor Company for a John Deere 500 c Tractor/Loader Backhoe. LEAVE OF ABSENCE - DIRECTOR WALL No action was taken re a leave of absence for Director Wall. LETTER RE PUBLIC SAFETY AUTHORITY AUDIT A letter had been sent to various parties regarding the Public Safety Authority Audit. No comments had been received at this time regarding the correspondence. No action taken. CAPITAL BUDGET - GRANT & LOAN PROGRAMS The General Manager indicated to the Board that the chances of the District being eligible for a State Loan and also a grant appeared to be very good at this time. Because of Proposition 13, it has changed the status of the District making us eligible for a loan and/or grant. He explained to the Board the various requirements that would have to be met to qualify and requested authorization to proceed with the necessary paper work to apply for both a loan and a grant. The loan would be in the amount of one and one-half million dollars and the grant in the amount of $400,000. The details of the two programs would be referred to the Finance Com- mittee and then presented to the Board. M/S/C (Johnson-Wall) that staff continue on with the paperwork for a grant program; that the matter be placed on the next agenda. Director Forrest voted no on the motion because (1) he had not seen the capital budget (2) there should be a public meeting, he felt and (3) there should be a full Board present. RESOLUTION 1978.47 - ACCEPTING CONVEYANCE OF PIPELINE EASEMENT - GEMCO - N/W CORNER OF STERLING AND HIGHLAND was presented to the Board for approval. --1-- 7/26/78 M/S/C (Johnson-Forrest) that Resolution 1978.47 be approved. ROLL CALL VOTE: AYES: Directors Forrest, Johnson, Wall NOES: None ABSENT: Directors Disch, Stoops INSTALLATION OF WATER MAINS AT STERLING & HIGHLAND - GEMCO The General Manager stated that the District crews, because of their heavy work schedule, will be unable to meet the deadlines set by Gemco for installation of water mains, as well as the fact that Gemco has made several changes this week in their water main designs. The General Manager, therefore, requested that the project be handled by purchase order and three informal bids be secured, with the pro- --- ject being performed by the lowest bidder. M/S/C (Johnson-Forrest) that staff secure three independent bids and accept the lowest bid on installation of water mains at Sterling & Highland, Gemco. The schedule as outlined by the District must be met. LEAVE OF ABSENCE REQUEST - STEVE SANTINI The General Manager staked that Steve Santini had requested a leave of absence due to his wife expecting a baby. He indicated he had used his sick leave up as a result of his father being ill. The General Manager recommended it be authorized. M/S/C (Johnson-Forrest) that Steve Santini be authorized a leave of absence for 10 working days. CWRA WATER, LABOR AND ENVIRONMENTAL LEADERS' LUNCHEON, AUGUST 4, 1978 Correspondence had been received re CWRA Water, Labor and Environmental Leaders' Luncheon, to be held August 4, 1978, Coronado, California. Copies were presented to the Directors. M/S/C (Forrest-Johnson) that any Director, the General Manager, ~ or anyone designated by him, be authorized to attend the CWRA Lunch- eon. NEWSPAPER ARTICLE, PROPOSITION 13, SPECIAL DISTRICTS A copy of a newspaper article regarding Proposition 13 and its effects on Special Districts was presented to Directors for their review. No action taken. WATER MAIN INSTALLATION - WITHIN TRACT 7989 BY DISTRICT CREWS ON ORANGE STREET The General Manager indicated that District crews had completed water main installations within Tract 7989 on Orange Street. M/S/C (Johnson-Forrest) that installation of water mains within Tract 7989 be approved by the Board. SEWER.FLOW METERS The General Manager indicated he felt it might be advantageous for the Board to consider the~ use of sewer flow meters, with the idea of documenting data for the purpose of rate adjustments, grants, etc. He indicated that the new solid state digital flow meters are very ~ good. M/S/C (Johnson-Forrest) that the matter of sewer flow meters be referred to the Sewer Committee. RECORDS MANAGEMENT - MICRO FILM SEMINAR The General Manager indicated a records management, micro film seminar was being held in San Francisco, September 21, 22, 1978 at a cost of $175. He recommended in view of the recent purchase of micro filming equipment that those in charge of records attend the seminar, as a guidance in meeting required State laws in micro-filming public records. -2- 7/26/78 It was determined the item would be discussed at the next Board meeting. REPORT ON PERSONNEL The General Manager indicated as ex-officio member of the Personnel Committee he would make a report to the Board. He indicated that due to illness Kathy Foltz would not return to work; that due to failure to report to work Tony Lujan had been terminated; that Doyal Steward had resigned due to his obtaining employment elsewhere. The General Manager recommended that Gordon Grant be promoted to Utility Crewman II to replace Doyal Steward. He would be promoted from 25B to 27B$3.77 to $4.15/$722, effective July 31, 1978. He also requested authorization to replace the other employees that have been terminated. A report will be made on the replacement schedule at the August 14, 1978 Board Meeting. M/S/C (Forrest-Johnson) that the General Manager be authorized to replace those individuals that have terminated for various reasons; that Gordon Grant be promoted to Utility Crewman II at $4.15/$722, effective July 31, 1978. CORRESPONDENCE FROM CALIFORNIA TEAMSTERS The General Manager indicated he had talked with Mr. William Drohan, with the California State Conciliation Service regarding the corres- pondence from the California Teamsters. Mr. Drohan suggested he meet with the General Manager and Attorney Farrell to discuss the matter. It was determined the Personnel Committee would also meet with them. President Wall appointed Director Forrest as an alter- nate for Director Disch on the Personnel Committee. The matter will be placed on the next agenda M/S/C (Forrest-Johnson) that the matter be referred to the Person- nel Committee. ACWA CONFERENCE, OCTOBER 3-6, 1978 - CSDA CONFERENCE, NOVEMBER 17-19, 1978 Correspondence received indicating the ACWA Conference would be held 0ct.3-6, 1978 at South Lake Tahoe and the CSDA Conference would be held November 17-19, 1978 at Monterey, California. M/S/C (Forrest-Johnson) that any Director, the General Manager, or anyone designated by him, be authorized to attend the ACWA or CSDA Conference. RESOLUTION 1978.48 - NOTICE OF COMPLETION, MERLIN JOHNSON, SEWER MAIN EXTENSION TO TRACT 9621, NORTH OF ORANGE was presented to the Board for approval. M/S/C (Forrest-Johnson) that Resolution 1978.48 be adopted as presented. ROLL CALL VOTE: AYES: Directors Forrest, Johnson, Wall NOES: None ABSENT: Directors Disch, Stoops CORRESPONDENCE FROM DONALD IMMENSCHUH, 7049 RHONE COURT, BILLING PROCEDURE Correspondence had been received from Donald Immenschuh regarding his sewer bill. The matter was resolved and a copy of the correspondence from the General Manager was presented to the Directors. No action taken. SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT THIRD ANNUAL ENGINEERS REPORT ON WATER SUPPLY 1977 was presented to the Directors for their review and files. No action taken. RESOLUTION 1978.49 - ACCEPTANCE OF CONVEYANCE OF PIPELINE EASEMENT TRACT 8832, BUSTER TRACT, WILLIAM G. SMITH was presented to the Directors for adoption. In view of Mr. Smith signing the easement, it will not be necessary for the condemnation action to proceed. --3-- 7/26/78 M/S/C (Johnson-Forrest) that Resolution 1978.49 be adopted as presented. ROLL CALL VOTE: AYES: Directors Forrest, Johnson, Wall. NOES: None ABSENT: Directors Disch, Stoops WATER MAIN INSTALLATION, TRACT 10085, S/HIGHLAND, W /ORANGE, DEVELOPER- HEERS The General Manager requested authorization to accept informal bids for installation of water mains in Tract 10085, W/Orange, S/Highland, due to District crews being unable to perform the work because of their heavy work load. He indicated several bids would be requested. M/S/C (Johnson-Forrest) that water installation in Tract 10085 be accomplished by purchase order, rather than the regular bid pro- ceedings; that five (5) bids be obtained, if possible. CORRESPONDENCE FROM SAN BERNARDINO COUNTY RE FUNDS AVAILABLE TO SPECIAL DISTRICTS The General Manager indicated a letter had been received from the County of San Bernardino indicating various meetings and hearings relative to state surplus allocation amounts available to Special Districts. Information only, no action taken. WARRANTS Payroll 2555-2618 $18,883.60; General 2769-2836 $96,797.81 Total $115,681.41 M/S/C (Forrest-Johnson) that the warrants be approved as presented. DIRECTORS TO TOUR DISTRICT Director Forrest requested that a day be set aside after the full Board has returned for a tour of the District. SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT Director Wall gave a report on the amount of water that has been spread by the San Bernardino Valley Water Conservation District the past year. He indicated it was a total of 60,681 acre feet, with 8,698 feet being imported. BILLING PROCEDURE - LATE NOTICES It was noted that with the new billing procedure a late notice will not be sent to property owners. A discussion was held relative to some type of notification and a delinquent charge for late payments. Various charges were discussed and methods of notifying property owners for late payments reviewed. M/S/C (Johnson-Forrest) that the matter of delinquent charges be referred to the Finance Committee with a recommendation being made at the August 14th Board Meeting. ADJOURNMENT There being no further business, the meeting was adjourned at 5:25 upon motion of Director Forrest. 'Bonnie R. Eastwood, Secretary O.A. Wall, President -4- 7/26/78