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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/14/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 14, 1978 MINUTES The meeting was called to order at 4:00 P. M. President O. A. Wall led the flag salute. ROLL CALL: PRESENT: O. A. Wall, President; Norman W. Forrest, Gerald ~. Stoops ABSENT: Philip A. Disch, Dennis L. Johnson CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold ~. Fortes, General Manager; Kenneth O. Soren. ~, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Harold Binnedge MINUTES M/S/C (Forrest-Stoops) that the Minutes of August 7, 1978 Meeting be approved as presented. WATER PRESSURE PROBLEM - HAROLD BINNEDGE, 7942 YPSILANTHA, EAST HIGHLANDS Mr. Binnedge of 7942 Ypsilantha, East Highlands was present and indicated he and his neighbors were experiencing poor water pres~: He requested the pressure be checked and something done to improv their pressure, and if possible, a new line, since the present one is old. After discussing the matter, it was M/S/C (Stoops-Forrest) that the General Manager have the press checked and bring a recommendation back to the August 28 Board meeting as to any improvements that could, be made. PSA MATTER The General Manager indicated that the District had received Boa~ Minutes for the past three years from the Public Safety Authorit) He also indicated letters had been sent, as requested by the Boas to the PSA, RDA and City of San Bernardino requesting further formation. It was requested that future minutes and agendas be requested from the Public Safety Authority Board and also that someone attend their meetings. PERSONNEL REPLACEMENT PROGRESS REPORT The General Manager gave a report on the employees in the Distri~ He indicated that all departments except field operations, were adequately staffed at the present time. He stated we presently ; two men in field operations. He indicated it presently is diffi, as the temporary men cannot be placed on the night call, which m~ it hard for the permanent employees. No action taken, information only. FINANCE COMMITTEE REPORT The Auditor gave a report on the Finance Committee Meeting. He indicated they had discussed the PSA newspaper article; the capita! program was presented by the General Manager and discussed. It wa~ recommended that the statement, "There will be no final notice sen~ on the new bills, be altered; lock-off fees and changes to the District's present system was also discussed. It was determined 8/14/78 the General Manager and the Finance Committee would meet with Lee Roebke and discuss the new bills and also lock-off fees and other changes in the present system. PERSONNEL COMMITTEE REPORT Director Stoops reported on the Personnel Committee's meetings. He indicated there had been two meetings regarding employee represent- ation. One on August 2 with Mr. Drohan from the California State Conciliation Service, and one today with Mr. Bruce Blanning, Labor Consultant. He indicate~d they had advised them to check with several other agencies before proceeding with an agreement; that the Board proceed with preparing an ordinance regarding their relationship with employees; that the General Manager can meet with the employee groups and union representatives; that communication be established with employees indicating that the Board is working on the matter; that the Myer-Milias Brown Act requires a resolution be prepared setting up ground rules for employees. After £urther discussion of the matter, it was M/S/C (Stoops-Forrest) that the required resolution be prepared for negotiating units by Attorney Farrell, assisted by Bruce Blanning; that the resolution be presented at the September ll, 1978 Board Meeting for review by the Board. M/S/C (Stoops-Forrest) that Bruce Blanning be hired as a con- sultant in helping to prepare an agreement between the District and the employees with consulting fees not to exceed $500.00. GRANT AND LOAN PROGRAM The General Manager presented the Board with the Fixed Assets Budget and explained how it related to the Grant and Loan Program. He indicated the paper work is progressing also. BIDS ON GEMCO STORE WATER INSTALLATION - STERLING AND HIGHLAND AVENUES The General Manager stated the low bid for water installation at the Gemco Store at Sterling Avenue and Highland Avenue was $8,860 by El-Co Contractors. The bid was awarded and El-Co plan to.start work on Thursday. There is approximately 1500 feet of pipe involved in the installation. BIDS ON HEERS TRACT 10085, S/HIGHLAND, W/ORANGE, WATER INSTALLATION The General Manager indicated there had not been any bids submitted on this project yet. No action taken. CORRESPONDENCE FROM EARL GOODWIN - ALLOCATION OF STATE SURPLUS FUNDS TO SPECIAL DISTRICTS The Board received copies of correspondence received relating to Allocation of State Surplus Funds to Special Districts from Earl Goodwin for their information. No action taken. PROPOSED ANNEXATION BY CITY - NE CORNER HIGHLAND AVE. AND WATERMAN AVENUE: ALSO NORTH OF MARSHALL BOULEVARD, EAST OF VALENCIA Correspondence had been received relative to annexations by the City of San Bernardino at the northeast corner of Highland Avenue and Waterman Avenue, north of Marshall Boulevard, and east of Valencia. Information only. NOTICE OF PUBLIC HEARINGS - GOVERNOR'S COMMISSION TO REVIEW CALIFOI~NIA WATER RIGHTS LAW Correspondence had been received relative to three days of public hearings in September regarding the Governor's Commission to Review California Water Rights Law. Information only, no action taken. 8/14/1978 RECORD MANAGEMENT AND MICROFILMING TRAINING SEMINAR~ SEPT. 20 & 21, 1978, SAN FRANCISCO The General Manager recommended sending two or possibly three employees to the Records Management and Microfilming training seminar, September 20 and 21, 1978 in San Francisco. The seminar will cover Unified Functional Filing and Micrographic applications to local government. M/S/C (Stoops-Wall) that the General Manager be authorized to send two or three individuals ~o the seminar on Record Management and Microfilming on September 20 and 21, 1978, in San Francisco. ROLL CALL VOTE: AYES: Stoops and Wall '' NOES: Forrest ABSENT: Disch and Johnson Director Forrest voted no because he felt the General Manager was vague about who he intended to send to the seminar. SEWER FLOW METER LOCATIONS The General Manager indicated this would be discussed at the ne×t Board Meeting of August 28, 1978. C-Y DEVELOPMENT AND WILSON HOMES SE]~R AGREEMENT WITH DISTRICT The General Manager indicated that C-Y Development (Tract 10102) and Wilson Homes (Tract 10274) had both signed agreements for sewer installation to their tracts. It was determined that the point regarding the $200 per home hookup charge needed to,be clarified. The General Manager presented the Board with a copy of the agreement and it was reviewed. After discussion of the charge, it was M/S/C (Stoops-Wall) that it was the Board's intent that the connection charge of $200 per home is assignable between the two tracts, w ROLL CALL VOTE: AYES: Stoops, Wall NOES: Forrest ~ ABSENT: Disch, Johnson WATER INSTAIJ,&TION BY DISTRICT CREWS WITHIN TRACT.9909, ROADRUNNER COURT, NORTH OF MIRADA COURT The General Manager indicated the water main installation within Tract 9909 had been completed by District crews. M/S/C (Forrest-Stoops) that the water installation within Tract 9909 be accepted. CAPITAL BUDGET A copy of the Fixed Assets Budget was presented to the Board £or their review. It will be referred to the Finance Committee. M/S/C (Forrest-Stoops) that the Capital Budget be tabled until the September tl, 1978 Board Meeting. COST OF LIVING CONSIDERATION w The Cost of Living matter was referred to the Personnel Committee. They will bring a recommendation back to the Board at the September ll Board Meeting. SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT ASSESSMENT The Auditor presented copies of the proposed resolution prepared by the SBVMWD for a $4.00 per year availability charge for each 8/14/1978 parcel or acre in their zone. He stated they had indicated the money would be put in a special fund to pay for water transported from northern California. Information only. No action taken. SQUIRRELS AT PLANT 39 The General Manager indicated he received a complaint from a property owner living next to Plant 39, about squirrels causing damage to his property. He requested the District initiate a program to eliminate the squirrels. In discussing the matter, the Board requested the General Manager to request a written opinion from the Vector Contro~ Unit as to what they would suggest in taking care of the matter since there is no regulation requiring the District to take any action. SOUTHERN CALIFORNIA UTILITY ASSOCIATION MEETING, AUGUST 18, FRENCH CAFE, MONTEBELLO A meeting is scheduled by the Southern California Utility Assoc. on August 18 in Montebello regarding basin management and conjunctive use. M/S/C (Stoops-Forrest) that the matter be tabled regarding the Southern California Utility Association Meeting. SECURITY PROGRAM The General Manager stated he and the Auditor had been investigating a different security system for the District since the present one seems to be inadequate. He reviewed the various advantages of Sonitrol with the Board. After discussing the reasons for a change in the system, it was M/S/C (Forrest-Stoops) that the Board authorize the Sonitrol Security Program at a cost of $61.00 per month; installation costs which would include the front office and control room, warehouse, garage and meter shop, would be $985.00, in lieu of our present program. WARRANTS General 2842-2959 $295,196.74; Payroll 2619-2648 $8,971.76 Total $304,168.50 M/S/C (Stoops-Forrest) that the warrants be approved as presented. DIRECTORS EXPENSES AND FEES Wall $100.00; Stoops - None; Forrest - $322.83 M/S/C (Stoops-Forrest) that the Directors fees and expenses be approved as presented. FRANCES ROBERTS - CLAIM FOR PERSONAL INJURIES The Auditor indicated that a claim for personal injuries in the amount of $10,000 in general damages and medica~ unknown at this time, had been presented to the District by Frances Roberts due to stepping in a hole. After discussion, it was M/S/C (Forrest-Stoops) that the claim be denied and referred to the District's insurance carrier. CHAMBER OF COMMERCE - MILITARY AFFAIRS DIVISION, AUGUST 25, 1978 Information was presented to the Board concerning the Chamber of Commerce Military Affairs Division Quarterly Mixer on August 25, 1978. Information only. PROPERTY DAMAGE CLAIM, DEBRA L. SMITH The Auditor indicated a claim had been submitted by Debra L. Smith regarding damage to her car, which she claimed was due to hitting a hole in the road at Del Rosa and Ninth Street. After discussing o 8/14/1978 the matter, it was M/S/C (Stoops-Forrest) that the claim be denied and referred to the District insurance carrier. RESOLUTION 1978.50 ACCEPTING DEDICATION OF SEWERS~ CERTIFICATE OF COMPLETION OF SEWAGE COLLECTION LINES IN TRACT 7989 The General Manager noted that inStallation of the sewage collection system within Tract 7989 was completed August 9, 1978 by the developers contractor in accordance with the specifications of the District, therefore, the Dedication of Sewers could be accepted by the District for recordation. M/S/C (Stoops-Forrest) that the General Manager's recommendation for accepting Dedication of Sewers in Tract 7989, Resolution 1978.50 be authorized. ROLL CALL VOTE AYES: Forrest, Stoops, Wall NOES: None ABSENT: Disch, Johnson ACWA ENERGY ~EETING - AUGUST 21, 1978 Director Forrest indicated the ACWA has called an emergency meeting for August 21, 1978. The meeting was called to take a position on the Commission for Governor's Reform proposal which is taking some serious inroads on special districts and they are also coming up with some legislation. Therefore, ACWA has called this meeting to see what stand ACWA wants to take since special districts will be in jeopardy all over the state. LAFC MEETING Director Forrest indicated a workshop is proposed by the Local Agency Formation Commission to make a study leading to consolidation of water conservation districts and soil conservation districts. Information only. ACTING SECRETARY The General Manager requested May Kinzer be appointed Acting Secretary while Bonnie Eastwood is on vacation for two weeks. M/S/C (Stoops-Forrest) that May Kinzer be appointed as Acting Secretary. ADJOURNMENT There being no further business, the meeting was adjourned at 5:45 P. M. Bonnie R. Eastwood, Secretary O. A. Wall, 'President 8/14/1978