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Home My WebLink AboutMinutes - EVWD Board of Directors - 09/11/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER il, 1978 MINUTES President O.A. Wall declared bid time closed at 4:00 p.m. The meeting was called to order at 4:00 p.m. President O.A. Wall led the flag salute. ROLL CALL: PRESENT: O.A. Wall, President; Dennis Johnson, Vice-President; Norman W. Forrest, Philip A. Disch, Gerald Stoops ABSENT: None CONSULTANTS: William Farrell, Legal Counsel; John Dahlke, Engineer- ing Consultant; Ken Patterson, Auditing Counsel STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary; Duncan Parkes, Engineering Department MINUTES M/S/C (Forrest-Stoops) that 'the Minutes of August 28, 1978 be approved as presented. Directors Disch and Johnson abstained, since they were absent from the meeting. BID OPENING - INSTALLATION OF WATER MAINS WITHIN TRACT 10060, ORANGE STREET, N/HIGHLAND AVENUE The Secretary opened and read the bid proposals for installation of a water main within Tract 10060. All proposals included a 10% bid bond and were as follows: Ace Pipeline Construction Co. $22,916.05 JMK Construction Co. 21,760.00 Engineer's Estimate 21,000.00 M/S/C (Stoops-Disch) that the bids be turned over to the staff and consulting engineer for checking and recommendation. Engineer Dahlke indicated that both bids were in order and recommended awarding the bid to the low bidder, JMK Construction. M/S/C (Stoops-Johnson) that the low bid submitted by JMK Con- struction Company in the amount of $21,760.00 be accepted, for con- struction of a water main within Tract 10060, subject to retaining the other bid until the contract is executed, also subject to legal counsel approval. PUBLIC SAFETY REPORT Ken Patterson, Audit Consultant for the District, reviewed the 1976- 77 PSA Audit report and the events leading up to it briefly for the Board. He indicated that the report showed an unauthorized expendi- ture of $600,000. He named several reasons why this was of concern to the District. He stated that 1) the PSA was charged with making a capital expenditure of improvements to the sewer plant and anything that reduces the amount of funds available for improvements at the plant is of concern to the District. The surplus funds could be in- vested in CD's or some other such investment and earn interest to pay for improvements or bond indebtedness; 2) that the 1957 Jt. Powers Agreement called for the joint treatment of sewage, and provided that each entity (the City of San Bernardino and the East San Bernardino County Water District) would build their own collection system, how- ever $600,000 of PSA funds was used to build the City's sewage collect- ion system; 3) in the event money is needed for further improvements to the sewer plant this $600,000 (having been spent) will not be -1- 9/11/78 available and additional monies will be needed. With the State and Federal government imposing additional strict requirements, it is possible more money will be needed to make necessary improvements; and, 4) as far as it is known the plant i~ not presently operating cor- rectly, the monies should be used for improvements of the plant and not to build lines outside the project area. Mr. Patterson indicated he was encouraged by the newspaper article which stated the City Water Department and Bartle Wells were proposing a method of payment by users based on the use of the plant. M/S/C (Johnson-Disch) that an executive session be called to dis- ~$~ cuss the matter further with Mr. Patterson, relative to instructions ~¢°~'~ for resolving the problem. ~/~/?~ The Board returned at 4:55 p.m. WATER RIGHTS SYMPOSIUM IN SACRAMENTO Director Forrest and the General Manager attended a Water Rights Symposium in Sacramento on August 30, 1978. Director Forrest re- ported that basically Senate Bill 1505 was covered. He also indicat- ed that the Governor had signed S.B. 1505 on the following Friday. Various hearings are being held relative to water rights within the State, the next one being September 30, 1978 in Los Angeles. It was requested a copy of S.B. 1505 be requested and made available to the Board. FINANCE COMMITTEE REPORT The General Manager gave a brief follow-up report on the meeting held by the Finance Committee on August 28th. He indicated there is a need to change the rates relative to delinquent accounts and to index the water construction costs. However, he clarified the charge made for fire hydrants, stating the deposit is for the use of water and not the loss of a hydrant, therefore, there is not a need for change in this deposit. The ordinance will have to be redrafted to include the proposed changes. The matter will be presented at the September 25th Board Meeting. SEWER RATE STUDY The Auditor indicated he had attended a meeting at the City of San Bernardino relative to the Bartle Wells report on a proposed in- crease in sewer rates. A discussion was held regarding the suggest- ed method of charging the District constituents. It was requested that the Public Safety Authority Board be requested to notify the District a week in advance of their meetings. M/S/C (Johnson-Stoops) that the PSA Board be requested to inform the District one week prior to their meetings; that a District representative attend such meetings. CITY PLANNING COMMISSION MEETING - RE PROPOSED ANNEXATION OF 816 ACRES IN EAST HIGHLANDS - DR. HANSEN Director Stoops reported on the City Planning Commission meeting relative to the proposed annexation of 816 acres in East Highlands. He indicated because of the number of people protesting the issue the request for zone classification for the proposed annexation was continued by the Planning Commission to their meeting of September 19, 1978, at which time they will set the hearing date for this item to be considered. DRAFT AGREEMENT FOR BARGAINING UNITS Attorney Bill Farrell stated that a draft proposal resolution had been received on Friday from Mr. Blanning, in compliance with the Myer-Milias Brown Act. Mr. Blanning had suggested an eight hour employee relation seminar for the District's Board and staff. He felt it essential the District's management team and Board have a complete understanding of the public sector employee relations. It was determined the Board would meet Tuesday, September 26, 1978 from 6 to 10 p.m. in a workshop session, with the next date to be determined at that time. -2- 9/11/78 RESOLUTION 1978.53 - INITIATING ANNEXATION 1978-8, CHARLES & FRANCES PAUL, 7210 CONEJO, SAN BERNARDINO was presented to the Board for adoption. M/S/C (Stoops-Disch) that Resolution 1978.53 be approved. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None ABSENT: None RESOLUTION 1978.54 - INITIATING ANNEXATION 1978-13, DELORIS & GLENN MILLS, 7137-39 CONEJO, SAN BERNARDINO, was presented to the Board for adoption. M/S/C (Stoops-Disch) that Resolution 1978.54 be approved.. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None ABSENT: None RESOLUTION 1978.55 - INITIATING ANNEXATION 1978-14, FREDERICK & RITA ~DMONDS, 7226 PERRIS HILL ROAD, SAN BERNARDINO'was presented to the Board for adoption. M/S/C (Stoops-Disch) that Resolution 1978.55 be approved. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None ABSENT: None RESOLUTION 1978.57 - ACCEPTING CONVEYANCE OF PIPELINE EASEMENT, ASHTON MANAGEMENT, TRACT 9497, BETWEEN PALM & MICHELLE LANE, N/HOLLY VISTA DRIVE was presented to the Board for approval. M/S/C (Disch-Forrest) that Resolution 1978.57 be adopted as pre- sented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None ABSENT: None CAPITAL BUDGET FOR 1978-79 The General Manager reviewed the proposed capital budget - Fixed Assets for 1978-79 with the Board. Items listed under Capital budget. and the Potential Loan Program were discussed. M/S/C (Stoops-Johnson) that the 1978-79 Capital Budget be approved as presented by the General Manager with $300,000 sewer and $169,700 water accounts. Director Forrest abstained from the vote. USGS REPORT The General Manager indicated he had received a report from the USGS for the East Highlands area. He reviewed the high fluoride readings in the District's wells and indicated the report would be very help- ful relative to the grant program. Information only. CM ENGINEERING PREVAILING RATE SCHEDULE The Directors were given a copy of CM Engineering's prevailing rate schedule. After reviewing the schedule, the Auditor was directed to determine the percentage increase since last year and obtain rates from other engineering firms. No action taken. -3- 9/11,/78 WARRANTS General 2998-3016 $170,324.41; Payroll 2679-2708 $8,906.96; Total $179,231.37 M/S/C (Disch-Johnson) that the warrants be approved as submitted. SPECIAL DISTRICT MEETING The Association of San Bernardino County Special Districts will meet September 18, 1978 at Lloyd's Restaurant in Running Springs, Dr. Gerald Smith, Director of the San Bernardino County Museum will be the speaker. Information Only. DIRECTOR'S FEES AND EXPENSES Stoops - $150; Forrest - $485.61; Wall - $214.55; Disch - $681 June; Johnson -0- M/S/C (Disch-Stoops) that the Director's fees and expenses be approved as submitted. SCAG FALL GENERAL ASSEMBLY, OCTOBER 5 & 6, 1978, QUEEN MARY Information re the SCAG Conference, October 5 & 6, 1978 presented to Board. No action taken. FINANCIAL REPORT - JUNE 1978 The financial report for June 1978 was presented to the Directors by the Auditor for their review. No action taken. METER READER SCOOTER PURCHASE The General Manager requested authorization to purchase a new scooter for the meter reader. This item was included in the capital budget at a cost of $3,895.00. M/S/C (Forrest-Disch) that purchase of a scooter for the meter reader be approved. DISPOSAL OF OLD EQUIPMENT The General Manager requested authorization to dispose of a'D-3 Dozer and Vehicle No. #9, an old power wagon jeep that has been unusable for the past two years. M/S/C (Stoops-Johnson) that the recommendation of the General Manager be approved to dispose of the D-3 Dozer and Vehicle #9. STEP RAISES Director Stoops indicated the Personnel Committee had met and were recommending the following step raises: Lee Roebke, 35G $1357/month to 35H $1,425/month Duncan Parkes, 35G $1357/month to 35H $1,425/month Charles Karpinski, 27C $757/month to 27D $795/month all effective August 14, 1978. M/S/C (Stoops-Disch) that the step raises be approved as recommend- ed. Director Forrest abstained from voting. ON-CALL AND OVER TIME PROVISIONS The Personnel Committee and General Manager recommended the on-call and overtime provisions be modified to increase the pay from $25 to $35 per week. Overtime is currently paid for all work in excess of 40 hours worked a week. It was recommended that overtime be paid for all time in excess of 40 hours worked, to include paid holidays, paid vacations, but to exclude sick leave. -4- 9/11/78 M/S/C (Johnson-Forrest) that the recommendation of the Personnel Committee and the General Manager be approved; .that on-call pay be increased from $25 to $35 per week; that overtime currently paid for all work in excess of 40 hours worked per week include paid holidays, paid vacations, but to exclude sick leavel COST-OF-LIVING The Directors discussed at length a cost-of-living raise for District employees. Director Stoops indicated the Personnel Committee had met with the Employee Representatives and discussed the matter with them. The General Manager presented the Directors with materials which in- dicated the District is behind other agencies in their salary scales. DIRECTOR FORREST LEFT THE BOARD MEETING AT 6:45 P.M. The Board discussed a cost-of-living increase in much detail, giving considerable attenti~h to the present salaries of the employees and the cost-of-living indeX for the past year. ol,," M/S/C (Stoops-Disch) that the Board grant all employees, including .,,~J~tstaff, a .50¢per hour wage increase, retroactive to July 3, 1978. ADJOURNMENT The meeting was adjourned at 6:55 p.m. Bohnie R. Eastwbod, Secretar~ O.A. ~all, President -5- 9/11/78