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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/21/1978 EAST SAN BERNARDIN0 COUNTY WATER DISTRICT ADJOURNED-SPECIAL MEETING SEPTEMBER 21, 1978 MINUTES The meeting was called to order at 4:00 p.m. President O.A. Wall led the flag salute. ROLL CALL: PRESENT: O.A. Wall, President; Dennis Johnson, Vice-President; --- Norman W. Forrest, Gerald W. Stoops, Philip A. Disch ABSENT: None CONSULTANTS: Robert J. Farrell, Legal-Counsel; Ken Patterson, Auditor STAFF: Harold M. Fones, General Manager; Kenneth Sorensen, Auditor-Treasurer; May Kinzer, Acting Secretary .M/S/C (Stoops-Disch) that May Kinzer be appointed Acting-Secretary an the absence of Bonnie Eastwood, Secretary. M/S/C (Stoops-Forrest) that an Executive Session be called. An Executive Session was called by President Wall at 4:05 p.m. to discuss the PSA report and sewer rates. The Board returned to the meeting at 5:20 p.m. M/S/C (Johnson-Stoops) that the meeting be adjourned at 5:20 May Kinzer tActing-~, cretary O.A. Wall, President 9/21/78 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER 25, 1978 MINUTES President O.A. Wall declared bid time closed at 4:00 p.m. The meeting was called to order at 4:00 p.m. President O.A. Wall led the flag salute. ROLL CALL: PRESENT: O.A. Wall, President; Dennis Johnson, Vice-President; Norman W. Forrest, Philip A. Disch, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consult- ing Engineer STAFF: Harold M. Fortes, General Manager; Kenneth Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary; Duncan Parkes, Engineering Department MINUTES Corrections in September 11, 1978 Minutes - Director Forrest noted he had raised a question of the legality of the Board going into an Executive Session when they did not have an actual case being pre- sented. At that time legal counsel stated that the Board could go into Executive Session. He also pointed out that Attorney Farrell was not noted as being present at the Executive Session. Director Disch noted the cost-of-living increase be clarified as 50¢ (fifty cents) per hour. Correction to September 15, 1978 Minutes - Director Forrest noted that he again at this meeting raised the question as to whether or not the Board could go into Executive Session for discussion of a possible legal matter without the presence of legal counsel and re- quested it be reflected in the minutes. Correction to September 21, 1978 Minutes - After discussing the Minutes as presented, it was M/S/C (Stoops-Johnson) that all items be removed from the Minutes of September 21, 1978, except the motion calling for the Executive Session, the motion appointing May Kinzer as Acting-Secretary and the motion to adjourn the meeting. M/S/C (Disch-Johnson) that the Minutes of September 11, September 15 and September 21, 1978 be approved as corrected. BID OPENING - CONSTRUCTION OF TRUNK SEWER FACILITIES IN SAN BERNARDINO COUNTY 5th & 3rd STREETS NEAR CITY CREEK The Secretary opened and read the bid proposals for construction of a trunk sewer facility in San Bernardino County at 5th and 3rd Streets, near City Creek. All proposals included a 10% bid bond and were as follows: Prkacin & Runje Construction $307,731.00 Chino Pipeline 318,560.00 Changing Times Enterprises, Inc. 344,648.00 City Construction Co. 369,086.50 Brkich Bros. Corp. 327,670.00 Mike Masanovich Construction 315,646.00 Bubalo & Artukovich 283,150.00 George Jensen 297,536.00 Burch Engineering Const. 279,536.00 Meyer Construction Co. 289,000.00 Thibedo Construction Co. 304,866.60 Wal-Con Construction Co. 278,696.00 Engineer's Estimate 334,000.00 -1- 9/25/78 M/S/C (Stoops-Forrest) that the bids be turned over to the staff and consulting engineer for checking and recommendation. Engineer Dahlke recommended that the bid be awarded to the low bidder, Wal-Con Construction Company and the next two lowest bids retained. M/S/C (Stoops-Disch) that the low bid submitted by Wal-Con Con- struction in the amount of $278,696.00 be accepted, subject to legal counsel's approval; that the next two lowest bids be retained until the contract is executed. Director Forrest abstained from voting. MRS. JAMES HANEY, 28116 EUCALYPTUS RE HIGH WATER BILL Mrs. Haney was present and stated that she had received a water bill for two months in the amount of $181.25, which she felt was incorrect. She did not think she had used that much water. After discussing the matter with her, the Board requested additional information're the amount of her next billing, which would_be reviewed at the next Board Meeting. M/S/C (Stoops-Forrest) that Mrs. Haney pay the present bill on the basis of the June & July billing for 280 units of water. After the current bill is reviewed, if an adjustment is made, she would pay the difference in the final figure. The current bill will be read for the September and October water consumption. The matter will be on the October 10, 1978 agenda. FINANCE COMMITTEE REPORT RE NEW BILLS The Auditor presented the Board with recommendations regarding the new bills. It was determined until a decision is made on the new bills, water will usually not be shut off without notice for non- payment of bills. The General Manager indicated a courtesy door hanger reminder notice will used until the new billing system is completed. The General Manager indicated the Ordinance will have to be changed if the proposed late charge is adopted. RECORD RETENTION SEMINAR The Secretary reported on a record retention seminar which she and the Office Manager attended in San Francisco. She indicated the system could save a considerable amount of time and money if adopted by the District. In view of the amount of time that woul~beinvolv- ed in such a project, it was suggested help from various sources be investigated. The General Manager indicated a workshop would be set up. The system would be connected to microfilming the files and also possibly set up on the computer for retrieval of information. No action taken. SUMMARY REPORT ON ENGINEERING RATES A summary report which gave a comparison of the basic engineering rates was presented to the Board for their review. After discussion~ the possibility of bids being solicited from various engineering firms each year was considered. ACWA FALL CONFERENCE PUBLICITY Information had been received from ACWA regarding the Fall Conference to be held in Lake Tahoe, October 3-6, 1978, for publicity purposes. M/S/C (Forrest-Stoops) that the matter be tabled. RESOLUTION 1978.56 - ACCEPTING CONVEYANCE OF PIPELINE EASEMENT - HIGHLAND AND STERLING, GEMCO, was presented to the Board for adoption. M/S/C (Stoops-Forrest) that Resolution 1978.56 be adopted. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None ABSENT: None --2-- 9/25/78 RESOLUTION 1978.56 - ACCEPTING CONVEYANCE OF PIPELINE EASEMENT FROM GEMCO AT HIGHLAND AVENUE AND STERLING AVENUE was presented to the Board for adoption. M/S/C (Stoops-Forrest) that Resolution 1978.56 be adopted. ROLL CALL VOTE Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None RESOLUTION 1978.58 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY - ANNEXATION 1978-9, NEAL T. BAKER, INC. TRACT 9859 was presented to the Board for adoption. The question.was raised as to whether or not the sewer fees had been paid and the recorded tract map received, per an agreement in May 1978. Staff was requested to make a determination as to whether or not the agree- ment had been complied with. M/S/C (Forrest-Johnson) that action on Resolution 1978.58 be tabled until the Board Meeting of October 10, 1978. RESOLUTION 1978.59 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY - ANNEXATION 1978-11, BUD & MELBA DAVIS & RUSSELL IRVIN, PORTION OF LOT 6, BLOCK 9, WEST HIGHLANDS ON ARDEN AVENUE, HIGHLAND was presented to the Board for adoption. M/S/C (Johnson-Disch) that Resolution 1978.59 be adopted. Roll Call Vote: Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None RESOLUTION 1978.60 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY - ANNEXATION 1978-12, H&S DEVELOPMENT COMPANY & VANGUARD BUILDERS, TRACT 9579 and TRACT 10042, NW CORNER OF cENTRAL AND PACIFIC AVENUE, HIGHLAND was presented to the Board for approval. M/S/C (Johnson-Disch) that Resolution 1978.60 be adopted. Roll Call Vote: Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None RESOLUTION 1978.61, RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY - ANNEXATION 1978-15, MARVIN PEEK & PEGGY PEEK, 27200 MEINES STREET, HIGHLAND was presented to the Board for approval. M/S/C (Johnson-Disch) that Resolution 1978.61 be adopted. Roll Call Vote: Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None PEYTON TAYLOR, PURCHASE OF TANK SITE ON DEL ROSA AVENUE Correspondence had been received from Peyton Taylor submitting an offer of $500 for a parcel of land on the northeast corner of Del Rosa and Baseline Avenue, a former District well site and well. Mr. Taylor had previously requested authorization to purchase the site and the Board had asked that he submit a written offer. M/S/C (Forrest-Johnson) that the offer of $500.00 submitted by Peyton Taylor for the well-site on Del Rosa Avenue and Baseline be accepted. Roll Call Vote: Ayes: Directors Forrest, Johnson, Stoops, Wall Noes: Director Disch Director Disch felt the price was too low. Absent: None o SENATE BILL 1505 A copy of Senate Bill 1505 was given to the Directors for their information. The bill has been reduced to a funding bill for the study of the ground water basins. Information only. INSTALLATION OF WATER LINES WITHIN TRACT 10106, SE CORNER OF PALM AVENUE AND NORWOOD AVENUE, LOU HANSEN, DEVELOPER The General Manager stated that District forces had installed water mains within Tract 10106, on the southeast corner of Palm Avenue and Norwood Avenue. He recommended acceptance of the work. M/S/C (Disch-Forrest) that the Board accept installation of the water mains within Tract 10106. NEWSPAPER ARTICLE RE SPECIAL DISTRICTS A copy of a newspaper article was presented to the Directors for their review regarding an attempt to eliminate all special districts due to Proposition 13. AWWA CONFERENCE, CALIFORNIA-NEVADA SECTION, OCTOBER 24-27, LOS ANGELES Information had been received relative to the AWWA Conference, California-Nevada Section, to be held October 24-27, 1978 in Los Angeles. The General Manager indicated there are several topics that are of interest to the District. M/S/C (Forrest-Disch) that any Board Member, the General Manager, or anyone designated by him, be authorized to attend the AWWA Conference. UTILITIES TELECOMMUNICATIONS COUNCIL FEES $35.00 The General Manager recommendedpayment of the Utilities Tele- communications Council fees. M/S/C (Forrest-Disch) that the annual fee of $35.00 be paid to the Utilities Telecommunications Council. JOINT ANNEXATION TO THE CITY OF SAN BERNARDINO AND ESBCWD OF CERTAIN TERRITORY ON PALM AVENUE AND PIEDMONT DRIVE, TERRY CRAWFORD A resolution had been received from the City of San Bernardino approving the reorganization of certain territory described there and designated as City Annexation No. 310 (LAFC 1789), to include annexation to the City of San Bernardino and the East San Bernardino County Water District. The property is located on Palm Avenue and Piedmont Drive, developed by Terry Crawford. Information only, no action taken. REQUEST TO CALL FOR BIDS ON OCTOBER 10, 1978 FOR WATER INSTALLATION WITHIN TRACT 9610, ON VICTORIA AVENUE AT CITRUS was made by the General Manager. M/S/C (Johnson-Disch) that authorization be granted to call for bids for installation of water mains within Tract 9610 on October 10, 1978. NEXT BOARD MEETING - OCTOBER 10, 1978 It was noted the next Board Meeting will be held October 10, 1978, rather than October 9, due to the 9th being Columbus day. Information only. PUBLIC SAFETY AUTHORITY Further action regarding the Public Safety Authority Audit Report was discussed by the Board. It was determined the Negotiating Committee and Ken Patterson would meet informally with a member of the Public Safety Authority Board to discuss the monies expended by the Board; they would also meet with the Mayor and then with members of the City Council. M/S/C (Johnson-Disch) that Eadie & Payne be authorized to represent the District on any background information regarding the Public Safety Authority in negotiations with the City of San Bernardino and the Public Safety Authority. M/S/C (Johnson-Disch) that the Negotiating Committee, Directors Johnson and Wall, and Ken Patterson be authorized to negotiate with a sub-committee of the Public Safety Authority, the Mayor and Common Council on matters concerning the Joint Powers Agreement and the $600,000 matter with Public Safety Authority Board, within thirty days and then meet with the City Council within forty-five days of this date. The Negotiating Committee will give a report to the Board on all pertinent information. Director Disch will be the alternate member of the Negotiating Committee. DISTRICT INVESTMENTS AT SANTA FE FEDERAL The Auditor requested authorization to invest funds at Santa Fe Federal Savings and Loan for a higher interest rate than is currently being received on the monies. After discussing the matter, it was M/S/C (Stoops-Johnson) that the matter be referred to the Finance Committee. WARRANTS Payroll 2709-2738 $10,854.78 General 3017-3126 $237,183.12 Total $248,037.90' M/S/C (Forrest-Stoops) that the warrants be approved as presented. ACWA UMBRELLA INSURANCE COVERAGE Director Forrest indicated the ACWA Board will be discussing the umbrella insurance coverage at their meeting next month. Information only. REPORT ON GOVERNOR'S COMMISSION TO REVIEW CALIFORNIA WATER RIGHTS LAW Copies of the Summary of the Draft Report for the Governor's Commission to Review California Water Rights Law was presented to the Board for their review and files. Information only. No action taken. EQUIPMENT REPLACEMENT The General Manager indicated that Vehicle No. 14 was out of order due to the front end needing to be replaced. He indicated the Auditor had selected a Dodge as a replacement for Vehicle No. 14 which was approved in the capital budget. M/S/C (Forrest-Johnson) that approval be made on the purchase of a Dodge sedan to replace Vehicle No. 14. PURCHASE OF TRUCK HOIST The General Manager indicated a truck hoist is needed for lifting fire hydrants and other heavy equipment on to trucks for transporting. He recommended purchasing a truck hoist that mounts on the back of a dump body. It would be attached to Vehicle No. 2. The cost of the hoist is $3,873.00. M/S/C (Forrest-Johnson) that authorization be made for purchase of a truck hoist, as recommended by the General Manager. EMPLOYEE RELATIONS WORKSHOP M/S/C (Stoops-Disch) that the Workshop for the Employees Relation Workshop be conducted at the Cask and Cleaver 5:30 pm on September 26, 197 PURCHASE OF SOUTHERN CALIFORNIA WATER COMPANY Director Forrest indicated he had talked with the Senior Vice President of Southern California Water Company and he indicated Southern California Water Company is waiting for the District to determine the next move regarding the purchase of the Southern California Water Company. M/S/C (Johnson-Disch) that the Auditor initiate a study on the present rates of Southern California Water Company, subtract their rate from the District rate and determine what kind of debt the District can assume. EMPLOYEES TO RECEIVE TETANUS SHOTS The value of field employees receiving tetanus shots was discussed. It was determined any employee could get the shots if they desired. M/S/C (Disch-Johnson) that the General Manager be authorized to make arrangements for tetanus shots.for all field employees and any other employee that desires to have one. ADJOURNMENT M/S/C (Johnson-Stoops) that the meeting be adjourned at 6:30 pm. Bonnie R. Eastwood, Secretary O. A. Wall, President