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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/23/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 23, 1978 MINUTES The meeting was called to order at 4:00 p.m. Vice-President Dennis L. Johnson led the flag salute. ROLL CALL: PRESENT: Dennis Johnson, Vice-President; Directors Norman W. Forrest, Philip Disch, Gerald Stoops ABSENT: President, O.A. Wall CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer; Kenneth Patterson, Consulting Auditor STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary Vice-President Johnson noted that President Wall was absent due to his attending a funeral for his sister. MINUTES Director Forrest requested the following items reflect in the Minutes of October 10, 1978: (1) that Directors Wall and Johnson and Ken Patterson walked out of a meeting with the City Water Commission re the Joint Powers Committee before it was finished; (2) that the Gen- eral Manager make a report regarding the extensive use of Manpower by the District; (3) a motion was made by Director Forrest, seconded by Director Disch that the Board Secretary present an update on outside duties, other than District duties; (4) that a more thorough description on streets and locations be made on LAFC matters, for the LAFC information, as well as the District Board of Directors. M/S/C (Disch-Forrest) that the ~inutes of October 10, 1978 be approved as corrected. DISTRICT AUDIT REPORT Ken Patterson, Auditor, reviewed and discussed with the Board the balance sheet and income statements for the sewer and water depart- ments from the District 1977-78 Audit Report. He reviewed the possibility of borrowing working capital funds from the sewer fund for water projects and water funds for sewer projects if the need did arise, the monies would be refunded to the appropriate accounts later. He suggested that projects be estimated for a number of years ahead, i.e. five years, for the benefit of knowning what might be coming up in the way of expenses and avoiding over committments; that the money in reserve be put into mains, reservoirs, etc. rather than savings; that the monthly financial report reflect a three month working capital which will indicate the surplus funds available for capital expenditures; Mr. Patterson also reviewed the income statement for water and sewer before and after deprecia- tion and suggested the Board do this each month to get a more com- plete picture of their operating expenses; he also recommended that the Board explore the possibility of authorizing money to upgrade the software programming on the computer to enable the management to get faster and more current information, this matter will be referred to the Finance Committee. PSA MATTER A discussion ensued regarding an approved $120,000 engineering study relative to the City pursuing a grant program for expanding their sewer plant at an estimated cost of 10 to 12 million dollars. The Board discussed the possibility of the City applying for a contin- uing grant and not having to adhere to state and federal regulations to sewer rates. -1- 10/23/78 M/S/C (Stoops-Disch) that an executive session be called to discuss any possible steps, including, but not necessarily liti- gation, to bring the Jt. Powers Agreement into focus, regarding the application of the City for state and federal funds for the improvement or expansion of their sewer plant. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops NOES: Director Forrest ABSENT: Director Wall The Board adjourned for an executive session at 4:40 p.m. The Board returned from the executive session at 5:30 p.m. M/S/C (Stoops-Disch) that a letter be drafted and directed to the proper granting authorities involved in issuing a grant to the City of San Bernardino to improve or expand their sewage treatment plant, stating the fact that the City has in our estimation treated the District unfairly regarding sewer rates and that is contrary to the rules of Public Law 92-500 and that they meet all the provisions of Public Law 92-500 in relation to treatment plant costs; that the letter be drafted by staff, Attorney Farrell and Ken Patterson; that it be sent to Mayor Holcomb, the City Council, City Water Commission, Herb Wessell and the Public Safety Authority Board; that it be sub- ~.s~¢ · mitted for approval at the Adjourned Meeting on Oct. 30, 1978; that the letters be certified, return receipt requested. ROLL CALL VOTE AYES: Directors Disch, Johnson, Stoops NOES: Director Forrest ABSENT: Director Wall Director Forrest voted no because he felt the motion was a threat to the City and will break down any future negotiations we may have with them regarding the Jr. Powers Agreement. DISTRICT SECRETARY'S DUTIES OTHER THAN DISTRICT The report regarding the District Secretary's duties will be submitted at the November 13, 1978 Board Meeting. The report will cover the period from January 1, 1978 to the present. ~ ~ CWRA LABOR AND ENVIRONMENTAL LEADERS LUNCHEON, NOVEMBER 17, 1978 FRESNO, CALIFORNIA was submitted to the Board for their review. M/S/C (Stoops-Disch) that the matter be tabled. ANNEXATION BY CITY OF SAN BERNARDINO, NO. 312, E/VALENCIA, N/NORBERT was presented to the Board for their information. The area is not within the District. Information only. NOTICE OF PUBLIC HEARING, GOVERNOR'S COMMISSION TO REVIEW CALIFORNIA WATER RIGHTS LAW, THURSDAY, NOVEMBER 9, 1978, BURLINGAME, CALIFORNIA was presented to the Board for their review and information. No action taken. RESOLUTION 1978.52, NOTICE OF COMPLETION, INSTALLATION OF WATER MAINS AND APPURTENANCES WITHIN TRACT 8832, ACE PIPELINE CONSTRUCTION, N/HIGHLAND AVENUE, E/PALM AVENUE ON N/SIDE OF CITRUS was presented to the Board for approval. M/S/C (Stoops-Forrest) that Resolution 1978.52 be approved as pre- sented. RESOLUTION 1978.62 PERMIT TO PUBLIC HEALTH DEPARTMENT RE GRANT FOR WATER FACILITIES The General Manager presented Resolution 1978.62 to the Board for approval. He indicated it was required by the State in relation to a grant being applied for by the District for construction of up to 5 wells in the general vicinity of Plunge Creek and East Green- spot Road, together with transmission mains and storage reservoirs to -2- 10/23/78 serve the existing water system. M/S/C (Disch-Stoops) that Resolution 1978.62 be approved as presented. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops NOES: Director Forrest ABSENT: Director Wall SOUTHERN CALIFORNIA WATER COMPANY The General Manager related briefly to the legal advertisement relative to the Southern California Water Company, Highland system, water quality notice to customers in the westerly portion of High- land regarding a high nitrate problem experienced in their wells recently. He also stated he had talked with the Senior Vice- President, Mr.William Caveney, who had indicated they did not pres- ently intend to sell the Delman Heights and Highland water systems separately. The General Manager was asked to request a letter from the Company stating their position as to selling the two water systems separately. CALIFORNIA SPECIAL DISTRICT ASSOCIATION BOARD SECRETARIAT SEMINAR, NOVEMBER 17, 1978, MONTEREY, CALIFORNIA M/S/C (Forrest-Disch) that Bonnie Eastwood, Secretary, be author- ized to attend the CSDA Secretariat Seminar November 17, 1978. AUTHORIZATION TO CALL FOR AND OPEN BIDS, NOVEMBER 13, 1978, FOR INSTALLATION OF WATER MAINS WITHIN TRACT 9859, N/PACIFIC, W/BOULDER, NEAL T. BAKER, DEVELOPER was requested by the General Manager M/S/C (Stoops-Disch) that the General Manager be authorized to call for bids within Tract 9859 for installation of water mains. AUTHORIZATION TO CALL FOR AND OPEN BIDS, NOVEMBER 13, 1978, TRACT 9497, FOR INSTALLATION OF WATER MAINS AND APPURTENANCES, PALM AND MICHELLE LANE, N/HOLLY VISTA DR., ASHTON ENTERPRISES, DEVELOPER was requested by the General Manager. M/S/C (Forrest-Disch) that the General Manager be authorized to call for bids within Tract 9497 for installation of water mains. COMPLETION OF INSTALLATION OF WATER MAINS WITHIN WILLOW DRIVE, 160 FEET, SE/HEMLOCK DRIVE, MICHAEL MIZE, CONTRACTOR The General Manager indicated Contractor, Michael Mize, had completed water main installation within Willow Drive, 160 foot of line and recommended acceptance of the project. M/S/C (Stoops-Disch) that the project be approved as recommended by the General Manager. COMPLETION OF INSTALLATION OF WATER MAINS WITHIN GEMCO SHOPPING CENTER, NW CORNER OF STERLING AVENUE & HIGHLAND, EL-CO CONSTRUCTION COMPANY, CONTRACTORS The General Manager indicated El-Co Construction Co. had completed installation of water mains within the Gemco Shopping Center at Highland and Sterling Avenue and recommended acceptance of the project. M/S/C (Stoops-Disch) that the project be accepted as recommend- ed by the General Manager. WARRANTS General 3232 $402,702.58 - Payroll 2769-2798 $9,589.61 Total $412,292.19 M/S/C (Disch-Forrest) that the warrants be approved as presented. -3- 10/23/78 ANNEXATION JOINTLY BY THE CITY OF SAN BERNARDINO AND THE DISTRICT APPROXIMATELY 2 ACRES BETWEEN HIGHLAND AND BASELINE, W/PALM The General Manager indicated the LAFC office had called and request- ed the District to go into a concurrent annexation with the City on two acres between Highland and Baseline, W/Palm for Mr. Fluter. The District will provide sewer service and Southern California Water Co. will provide water service. There would be no charge to the District for the annexation. M/S/C (Stoops-Forrest) that the General Manager be authorized to write a letter to LAFC concurring with their request for the Dist- rict to annex concurrently with the City on an annexation between Highland and Baseline, West of Palm Avenue. ROLL CALL VOTE: AYES: Directors Forrest, Johnson, Stoops NOES: Director Disch ABSENT: Director Wall USE OF COUNTY SERVICES Director Disch suggested the District contact the County regarding radio and electrician services, which could be less expensive for the District. M/S/C (Disch-Forrest) that the General Manager be directed to contact the County and ask them about radio, electrician or other kinds of work that they might provide for the District. SOUTH SAN BERNARDINO COUNTY WATER DISTRICT It was Suggested that South San Bernardino County Water District ~-$'' · be contacted and asked if there is any way the District can help ,~/~/~ them out with their service. M/S/C (Disch-Stoops) that the District contact South San Bernardino County Water District to see what mutual agreement can be worked out to help them. LAFC INFORMATION Director Forrest provided the Board with information from the LAFC relative to Proposition 13. There appears to be a trend towards consolidation of special districts. The Board appreciated the infor- mation provided by Director Forrest. No action taken. ADJOURNMENT M/S/C (Disch-Forrest) that the meeting be adjourned to October 30, 1978 at 4:00 p.m. Bonnie R. Eastwood Secretary De .n~s ~L. Johnson, Vice- m P~sident -4- 10/23/78