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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/13/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING NOVEMBER 13, 1978 MINUTES President O. A. Wall declared bid time closed at 4 P.M. The meeting was called to order at 4 P.M. President O. A. Wall led the flag salute. ROLL CALL: PRESENT: O. A. Wall, President; Dennis Johnson, Vice-President; Norman W. Forrest, Philip A. Disch, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager, Kenneth O. Sorensen, Auditor-Treasurer; Bonnie Eastwood, Secretary, Duncan Parkes, Engineering Dept. GUESTS: Contractors, Mrs. Cole and Guest MINUTES: Director Forrest requested the following items be reflected in the Minutes of October 30, 1978: (1) that the draft letter to the State Water Quality Control Board was supposed to be presented to the Board on Saturday morning, October 28, 1978 for review and it was in fact not presented at that time; (2) Page 2, that copies of the letter sent to Mayor Holcomb listing the District's areas of concern re- garding the Joint Powers Agreement amendment be presented to the Directors for review; (3) that he, Director Forrest, had been asked to serve on the Fire Prevention Committee and had declined; (4) that he, Director Forrest, had brought up the fact Director Wall's tenure as a Director on CSDA was expiring and he encouraged him to continue as a Director, if elected. M/S/C (Stoops-Forrest) that the Minutes of October 30, 1978 be approved with corrections. MRS. V. COLE, 27124 FIFTH ST., SEWER CONNECTION FEE REQUEST - SV 9502 Mrs. Cole, 27124 Fifth Street, was present and requested her sewer connection fee of $400 be waived, as the District's courtesy letter mailed to potential sewer customers on Fifth Street had been mailed to a prior address and she had not received it. The prior fee of $175.00 was increased by ordinance on June l, 1978 to $400 and she stated that if she had received the courtesy notice she would have paid it at that time. There were notices in the news- paper, however, she did not see them. After discussing the matter, it was M/S/C (Forrest-Johnson) that Mrs. Cole be permitted to pay the old sewer connection fee of $175.00, providing the payment is made within ten days. It was suggested that ali letters of this nature be mailed return receipt requested in the future. BID OPENING - INSTALLATION OF WATER MAINS AND APPURTENANCES WITHIN TRACT 9859, N/PACIFIC, W/BOULDER The Secretary opened and read the bid proposals for Installation of Water Mains Within Tract 9859, north of Pacific and west of Boulder. All proposals included a ten percent bid bond and were as follows: Ace Pipeline Const. Co. $45,827.50 Thibodo Const. Co. 81,700.00 Witon Const. Co., Inc. 45,374.00 Engineer's Estimate $42,300.00 M/S/C (Disch-Forrest) that the bids be turned over to the staff and consulting engineer for checking and recommendation. BID OPENING - INSTALLATION OF WATER MAINS AND APPURTENANCES WITHIN TRACT 9497, BETWEEN PALM AVENUE & MICHELLE LANE, HOLLY VISTA DRIVE The Secretary opened and read the bid proposals for Installation of Water Mains and Appurtenances Within Tract 9497. All proposals included a ten percent bid bond and were as follows: Ace Pipeline Const. Co. $24,070.75 Thibodo Const. Co. 46,588.00 Witon Construction Co. 23,180.00 Engineer's Estimate $18,000.00 M/S/C (Stoops-Forrest) that the bids be turned over to the staff and consulting engineer for checking and recommendation. Engineer Dahlke recommended that both bids be awarded to the low bidder and the next lowest bid be retained. M/S/C (Stoops-Disch) that the bid be awarded to Witon Construction Company for installation of water mains within Tract 9859, in the amount of $45,374.00, subject to approval of legal counsel; that the next lowest bid be retained until the contract is executed. M/S/C (Stoops-Johnson) that the low bid be awarded to Witon Construction Company for installation of water mains within Tract 9497, in the amount of $23,180.00, subject to legal counsel's approval; that the next lowest bids be retained until the contract is executed. ROLL CALL VOTE: AYES: Directors Johnson, Stoops, Wall NOES: Directors Disch and Forrest ABSENT: None Director Disch voted no because he felt the bid was too high above the engineer's estimate. DISTRICT GOALS The General Manager presented the Board with a written review of the progress made on District goals as determined in July of 1977. He stated the Joint Powers Agreement amendment is still currently being worked on; the bimonthly billing has been achieved; the water rates were adjusted in May 1978 to keep up with the cost of production and power costs; the~Finance Committee determined they would meet this week to discuss sewer lock-off and deposit fees; acquisition of Southern California Water Company was discussed; office design space to be determined in keeping with the records management and microfilming programs; part time help discussed briefly; the General Manager indicated it did not work out too well; automation discussed relative to the loan program; reduction in accidents to be worked on more extensively; five year growth program discussed relative to tract development. The General Manager presented the Board with a breakdown of tract activity which included; tracts completed in 1976-77 (219 lots); tracts completed in 1978 (168 lots); tracts completed to date in 1978 (96 lots); tracts under construction in Nov. (369 lots); estimated lots in 1978-79 (465 lots); water design fees paid on 650 lots; tentative plans received on 1,242 lots. Director Forrest requested the General Manager provide (1) an updated map indicating where the lots are in the various tracts; (2) how many tracts are east of Boulder Avenue; (3) how many tracts are west of Boulder Avenue; and (4) names of tract developers. 11/13/1978 OUTSIDE SECRETARIAL DUTIES A written report was presented to the Board regarding the District Secretary's duties other than District business, ie, Santa Ana Mill Creek Management Committee minutes, CSDA minutes, North Fork business, from December 31, 1977 to October 7, 1978; Director Forrest inquired as to whether it was necessary for the Management Committee to have a recording secretary. Director Johnson invited any of the Directors that would like to attend the meeting, to attend the next one on November 16, 1978 at the District Office at 1:30 p.m. After discussing the secretarial duties, it was stated that staff should back directors on their various directorships. It was the consensus of the Board that the Secretary continue to help with the minutes of the meeting at this time. MANPOWER SERVICES USED BY THE DISTRICT The General M~nager submitted a written report for review relative to Manpower used by the District since January 1, 1978. It was indicated that eight permanent employees have left the District; there has been a monthly average of 30 employees, including both permanent and temporary; the temporary help utilized was 72% field employees; 24% office employees and 4% engineering employees. Information only; no action taken. PSA MATTER Director Stoops indicated he had talked with two members of the City Water Commission and they had suggested a joint meeting of the City Water Commission and the District Directors to discuss the Joint Powers Agreement amendment. After discussing the various reasons for meeting with the Commission, it was M/S/C (Forrest-Stoops) that the Board invite the City Water Commission to a special meeting, November 28 or November 30, after 3 P. M. to discuss the Joint Powers Agreement amendment and other related matters. Copies of the letter suggesting such a meeting are to be mailed to the City Council. CITY WATER COMMISSION MEETINGS A discussion ensued regarding the Auditor attending the City Water ~$~ Commission meetings and the Board being provided with minutes of their meetings. Director Forrest requested a verbal report from the Auditor regarding the meetings. M/S (Forrest-Stoops) that when Ken Sorensen attends the City Water Commission meetings, he will report on anything pertaining to the District to the Board and make the Commission minutes available to the Board at Board meetings. ROLL CALL VOTE: Ayes: Directors Forrest, Stoops Noes: Directors Disch, Johnson, Wall[ Absent: None It was determined Mr. Sorensen will make the minutes available to the Board. PUBLIC LAW 92-500 Director Forrest requested that Attorney Farrell and Ken Patterson prepare a written report indicating the areas the City is in violation of Public Law 92-500. Attorney Farrell Explained they are not necessarily in violation at this time. M/S (Forrest-Stoops) that Farrell and Patterson prepare a written report advising if the City of San Bernardino has been in violation of Public Law 92-500. 11/13/1978 After discussing the matter, President Wall instructed staff to contact Representative Shirley Pettis' office and obtain a copy of Public Law 92-500. Director Stoops withdrew his second on the motion due to President Wall's directive to obtain Public Law 92-500. Director Forrest moved that staff and Attorney Farrellpresent a report on Public Law 92-500 at the next Board meeting and point out where the City is in violation. Attorney Farrell explained they are not necessarily in violation at this time since the time the grant was available to the City, the law was not in effect, however in the event of a new grant or a renewed grant, it could be applicable. A second was not made. The bill will be reviewed when received. PERSONNEL COMMITTEE MEETING REPORT Director Stoops reported the Personnel Committee had met and made the following recommendations: William Carter, 26A $743/month to 26B $774/month, effective November 6, 1978 - 6 month step raise Herb Deese, 31G $1204/month to 31H $1259/month, effective December 17, 1978, 2-year step raise M/S/C (Stoops-Disch) that the step raises as recommended, be approved. SOUTHERN CALIFORNIA WATER COMPANY A copy of a letter received from C. L. Stuart, California Water Company, was presented to the Board for their review in response to a letter written to them concerning the acquisition of their Highland water system, separate from the Muscoy system. It was stated in the letter by Mr. Stuart that acquisition of the Highland system without concurrent acquisition of the Muscoy system would result in the District having to pay substantial severance damages for splitting the systems. Director Stoops suggested the Southern California Water Company Committee contact Dave Light and inquire as to the disposition of the letter sent to the City by the District regarding the City acquiring the Muscoy system. LAFC INFORMATION Information was presented to the Directors that had been received from LAFC relative to the effects of Proposition 13 and Special Districts. No action taken. PROPOSAL OF CITY TO ANNEX 500 ACRES IN HIGHLAND HILLS (DR. HANSEN PROPERTY) CITY CREEK PROPERTY A letter from Danielian Association had been received requesting support from the City Creek Water Company relative to annexation of Dr. Hansen's property to the City. The matter was discussed at length since the District is a majority stock holder in the City Creek Water Co. It was stated a City Creek Water Co. Board meeting will be held on Friday, November 17, 1978. M/S (Johnson-Disch) that a letter of recommendation be submitted to the City Creek Water Company Board stating the District, as a 2/3% stockholder, is in opposition to the City going to the east of Boulder Avenue with annexations because they are out of their zone of influence and in violation of the general plan. ROLL CALL VOTE Ayes: Directors Disch, Johnson Noes: Directors Forrest, Stoops, Wall Absent: None Motion did not pass. 11/13/1978 RESOLUTION 1978.68 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY~ ANNEXATION 1978-10, UNIVERSAL CONTRACTORS TRACT 10060, ORANGE STREET, NORTH OF HIGHLAND, HIGHLAND was presented to the Board for their approval. M/S/C (Disch-Stoops) that Resolution 1978.68 be approved. ROLL CALL VOTE Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None RESOLUTION 1978.69 RESOLUTION OF APPLICATION OF GOVERNING BODY OF PUBLIC ENTITY, ANNEXATION 1978-16, EVELYN L. QUINETTE, 3593 E. HIGHLAND, HIGHLAND was presented to the Board for their approval. M/S.C (Disch Stoops) that Resolution 1978.69 be approved. ROLL CALL VOTE Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None RESOLUTION 1978.70 - RESOLUTION OF APPLICATION OF GOVERNING BODY OF PUBLIC ENTITY~ ANNEXATION 1978-17, PORTION OF LOT 25 AND LOT 27 TRACT 2060, N/5TH STREET, HIGHLAND~ CA. - RICHARD J. PENNONI, MICHELE SORGENTE AND LOUIS M. PRESS was presented to the Board for their approval. M/S/C (Disch-Stoops) that Resolution 1978.70 be approved. ROLL CALL VOTE Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None RESOLUTION 1978.71, RESOLUTION OF COMMENDATION FOR PHYLLIS NEEDHAM'S SERVICE TO THE DISTRICT was presented to the Board for their approval. M/S/C (Disch-Forrest) that Resolution 1978.71 be approved. ROLL CALL VOTE: Ayes: Director Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None RESOLUTION 1978.72 - RESOLUTION OF COMMENDATION FOR KATHRYN FOLTZ FOR SERVICE TO DISTRICT was presented to the Board for their approval. M/S/C (Stoops-Disch) that Resolution 1978.72 be approved. ROLL CALL VOTE Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None RESOLUTION 1978.73 - ACCEPTING DEDICATION OF SEWERS, TRACT 9621, CITRUS STREET, JACK WIDMEYER was presented £or approval. M/S/C (Stoops-Disch) that Resolution 1978.73 be approved as presented. ROLL CALL VOTE Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None RESOLUTION 1978.74 - ACCEPTING DEDICATION OF SEWERS, WAYNE ARNOLD, TRACT 9909, ROADRUNNER COURT~ N/MIRADA ROAD was presented to the Board for approval. M/S/C (Stoops-Disch) that Resolution 1978.74 be approved. ROLL CALL VOTE Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None o 11/13/1978 RESOLUTION 1978.76 - AUTHORIZING EXECUTION OF CORPORATION QUITCLAIM DEED JOHN C HEERS, TRACT lOl03, W/~ULD~, ~/HI~LAN~ was presented to the Board for approval. The District will have right of access for repair and maintenance of the existing sewer line located in Tract 10103. M/S/C (Stoops-Johnson) that Resolution 1978.76 be approved as presented. ROLL CALL VOTE Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None RESOLUTION 1978.51 NOTICE OF COMPLETION, CONSTRUCTION OF BOOSTER STATION AT PLANT 99 was presented to the Board for Approval. CM Engineering certified the work had been completed in accordance with District plans and specifications. M/S/C (Forrest-Disch) that Resolution 1978.51 be approved as presented. ROLL CALL VOTE Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None REQUEST FROM CITY OF S.B. FOR AVAILABILITY OF SERVICES RE: ANNEXATION N/PUMALO, S/PUMALO, W/DEL ROSA, was presented to the Board for their information and review. No action taken. AWWA MEMBERSHIP DUES A request for AWWA Membership dues in the amount of $32.50 was presented to the Board. M/S/C (Forrest-Disch) that the AWWA Membership dues for $32.50 be approved for payment. COMPLETION OF WATER MAIN INSTALLATION WITHIN TRACT 9848, SW CORNER OF BOULDER AND HIGHLAND AVENUES, JOHN C. HEERS. The General Manager recommended acceptance on the completion of the water main installation within Tract 9848. M/S/C (Johnson-Disch) that the recommendation of the General Manager be accepted. Mr. Stoops was absent when motion voted upon. COMPLETION OF WATER MAIN INSTALLATION WITHIN TRACT 10085, BETWEEN HIGHLAND AVENUE AND PACIFIC STREET ON ORANGE STREET, JOHN C. HEERS~ DEVELOPER P.O. 13979 The General Manager recommended acceptance on the completion of water main installation within Tract 10085. M/S/C (Disch-Johnson) that the General Manager's recommendation be accepted. Mr. Stoops was absent when motion voted upon. CITIZEN'S ADVISORY COMMITTEE The General Manager indicated the San Bernardino Valley Municipal Water District had indicated they would be asking the District to recommend someone to serve on a Citizen's Advisory Committee for the State Water Resources Control Board. The committee will be asked to provide input to the EIR and the revenue and institutional plans. The committee will become active around the first of the year. It was requested that consideration be given for someone representing the District, to serve on the committee. WARRANTS ~D~'~ Payroll 2829-2859 $9,966.75; General 3241-3302 $335,270.03 Total $345,236.78 was presented for approval. M/S/C (Stoops-Forrest) that the warrants be approved as submitted. SEWER PAYMENT TO CITY OF SB Director Forrest requested the same breakdown information be listed on the letter which accompanies the sewer payment to the City, which had been listed previously. M/S/C (Forrest-Stoops) that the same letter be used to include a breakdown of the sewer payments made to the City as used previously, rather than the one used in October. DIRECTORS EXPENSES AND FEES The following expenses and fees were reported by the Directors: Johnson $100; Disch $318.25; Wall $440.01; Forrest $363.79; Stoops $200. M/S/C (Johnson-Forrest) that the Directors fees and expenses be approved as submitted. REQUEST FOR SERVICE, TRACT 10539, BASELINE BETWEEN STERLING AND VICTORIA AVE. The General Manager stated the developer of Tract 10539 had con- tacted him regarding individual services to 43 four-plex units. Each four-plex would have an individual water meter and sewer. The streets will be private, however, the District will be provided easements for installation and maintenance. M/S/C (Johnson-Stoops) that the District accept easements and provide service to each four-plex unit in Tract 10539. ROLL CALL VOTE Ayes: Directors Forrest, Johnson, Stoops, Wall Noes: Director Disch Absent: None SPECIAL DISTRICT CHRISTMAS PARTY The Special District Association will have their annual Christmas party on December 15, 1978 at the Apple Valley Inn in Apple Valley. Information only. NOVEMBER SPECIAL DISTRICT MEETING Director Forrest indicated the November Special District meeting will be held November 20, 1978 at the Rusty Lantern in Beaumont. Dr. Beihler, Professor in Earth Sciences will speak on "Seismic Safety and Sinful Living in Southern California". Information only. DISTRICT RECOGNITION DINNER M/S/C (Forrest-Stoops) that the District allow $250 for the District employees annual Recognition Dinner to be held December 9, 1978. PROPOSED ANNEXATION BY CITY OF SAN BERNARDINO Information'had been received and presented to the Board relative to a proposed annexation by the City of San Bernardino s/40th Street, west of Mtn. View Avenue. Information only. No action taken. RESOLUTION 1978.75 - ACCEPTING CONVEYANCE OF PIPELINE EASEMENT, WEAVER STREET~ JAY GROGAN was presented to the Board for acceptance. M/S/C (Johnson-Disch) that Resolution 1978.75 be approved as presented: ROLL CALL VOTE Ayes: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None Absent: None ACWA JOINT LIABILITY RISK MANAGEMENT PROGRAM FEASIBILITY STUDY UPDATE Director Forrest provided a copy of the ACWA Joint Liability Risk Management Program Feasibility Study Update to the Board for their review and consideration. It appeared although the District had participated in the cost of preparing the program, their name had been omitted as a participant. Director Forrest was requested to inquire as to why this had happened. PUBLIC RELATIONS Director Stoops indicated he had received several calls as a result of the sewer billing error. He suggested that measures be taken to avoid future problems such as this, perhaps by having additional proof reading on information going out on the bills. ANNEXATION MAP UPDATE Director Forrest requested that an updated annexation map be posted on the wall for the Directors use and review. M/S/C (Forrest-Johnson) that the staff provide an updated annexation map on the wall of the Board Room, indicating the City of SB in red and the District in green. EMPLOYEES RECOGNITION LUNCHEON The General Manager reported the recognition luncheon for two District employees retiring, Phyllis Needham and Kathryn Foltz, was very nice. ADJOURNMENT There being no further business, the meeting was adjourned at 6:28 P. M. upon motion of Director Johnson. Bonnie R Eastwood, Secretary O. A. Wall, President 11/13/1978