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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/11/1978 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 11, 1978 MINUTES President O.A. Wall called the meeting to order at 4:00 p.m. and led the flag salute. ROLL CALL: PRESENT: O.A. Wall, President; Dennis L. Johnson, Vice-President Directors Norman W. Forrest, Philip A. Disch, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary MINUTES M/S/C (Stoops-Disch) that the Minutes of November 27, 1978 be approved as submitted. DISTRICT ANNEXATION MAP The General Manager posted an annexation map stating it had been up- dated as of June 1978 and would be further updated in January 1979. He indicated 38.07% of the District is presently within the City limits. Information only. DEFERRED COMPENSATION PLAN Director Johnson stated the Finance Committee had gone into an indepth analysis of the deferred compensation plan with Mr. Glen Rymer of Morgan & Franz Insurance Co. It was determined the plan should be offered to the employees of the District, however, there would be no obligation, it would be entirely each employee's choice as to whether or not they would participate. Mr. Rymer had sample copies available of a letter of determination that would have to be filed with the IRS and a plan participation agreement which the participating employee would sign. It was suggested a committee be appointed to administer the plan; than an administrator be appointed, probably the Auditor- Treasurer; that Morgan & Franz Ins. Co. provide the administrative assistance. M/S/C (Johnson-Stoops) that the District provide the employees with a deferred compensation plan through Morgan & Franz Ins. Co., subject to legal counsel approval; that the Finance Committee bring an agreement for approval to the December 26th Board Meeting. HIGHLAND CANAL Director Stoops indicated the Water Committee had met and discussed the proposal by Bear Valley Mutual Water Company to give the District their Highland Canal, which is 25 feet wide and 2 1/2 miles long, this would also include easement right-of-ways and six customers. However, the District would have to assume maintenance and liability. The Auditor was directed to investigate the liability and insurance aspects of the matter. After discussion, it was M/S/C (Johnson-Stoops) that the Highland Canal matter be referred to the Finance Committee for further consideration; that a recommend- ation be brought back to the December 26, 1978 Board Meeting. SOUTHERN CALIFORNIA WATER COMPANY The General Manager indicated Southern California Water Company had requested an additional 500 gallons of water per minute at the Sparks and Victoria Street interconnection, which is in addition to 1000 gallons which they are now receiving. They need the water to blend -1- 12/11/78 at their Cull Plant because of a nitrate problem. After discussing this request, as well as the possibility of the District buying their Highland system, it was M/S/C (Stoops-Disch) that the matter be referred to the Southern California Water Company committee for further consideration and negotiations with Southern California Water Company officials. SPECIAL FACILITY CHARGE - TRACT 7081 - BOULDER & PACIFIC STREETS Director Stoops stated the Finance Committee had discussed a special facility charge for Tract 7081. The General Manager indicated a special facility charge is being requested for Tract 7081 and the remaining 75 acres. The costs are estimated at$34,511 or $500 per acre to install a 12 inch water main and cross Boulder Avenue. The developers will pay the installation costs. M/S/C (Stoops-Johnson) that the special facility charge be approved as recommended by the General Manager. PROPOSED MEMORANDUM OF AGREEMENT SAN MANUEL INDIANS The Finance Committee met and discussed the proposed memorandum of agreement submitted by the San Manuel Indians for extension of a water and sewage system to serve ten homes on the San Manuel Indian Reservation. Attorney Farrell had reviewed the agreement and found it in order. M/S/C (Johnson-Disch) that the District accept the Memorandum of Agreement among the United States of America and the All Mission Indian Housing Authority and the East San Bernardino County Water District and the San Manuel Band of Mission Indians, San Manuel Indian Reservation, San Bernardino, California. Mr. Ferris indicated he would have representatives of the San Manuel Indians sign the agreement and then present it for District signatures. WORKSHOP WITH CITY OF SAN BERNARDINO WATER COMMISSION President Wall commented on the workshop that had been held with the City Water Commission regarding the Joint Powers Agreement and the Public Safety Authority. He indicated he had talked with Margaret Chandler at a later time about various points covered at the workshop. It was pointed out the proposed fee of $300 for sewer connections is covered in Section 204, sub-section B-1 and B-2 of the Federal Register. Attorney Farrell and the General Manager were directed to review the requirement. The Water Commission indicated they would prepare a revised agreement for the Board to review and have it ready sometime this week. The Board will discuss the matter further after reviewing the revised agreement. LETTER TO LAFC RE ANNEXATION OF DR. HANSEN'S PROPERTY Per the Board's request, the General Manager submitted a draft copy of a letter to be sent to Larry Hendon, LAFC, regarding an inquiry from them relative to annexation of Dr. Hansen's property located east of City Creek Road and north of Highland Avenue, east of the City. After reviewing the letter to Mr. Hendon, it was M/S/C (Disch-Johnson) that the letter be approved, as drafted, and it be hand delivered to Larry Hendon before December 13, 1978; that Director Johnson have a copy of the letter to read to the LAFC on Wednesday. ROLL CALL VOTE AYES: Directors Disch, Johnson, Stoops, Wall NOES: Director Forrest ABSENT: None Director Forrest voted no because he stated Mr. Hendon's letter, as he interpreted it, did not ask the District to take a position on whether we are for or against annexation, it asked whether we would serve and how we would serve. 12/11/78 -2- DISTRICT SEWER CONNECTIONS The Auditor stated there are to date 11,565 sewer connections. In discussing the letter sent to the City with the sewer payment each month, the Auditor was instructed to state the number of total customers billed each month in the letter. PERSONNEL COMMITTEE The Personnel Committee recommended the following raises: JOSEPHINE ANTONUCCI - Promotion from 24H $5.30 $922/month to 26H $5.78 - $1005/month, effective 12/4/78 ~FRED VALENZUELA - Step Increase - 29D $5.53/hr $962/month to 29E $5.78/hr $1005/month, effective 7/17/78 M/S/C (Stoops-Disch) that the recommendations for promotion and step raise be approved. JURY DUTY - GENERAL MANAGER The General Manager stated he had been called for jury duty from December 18, 1978 to March 9, 1978. Information only. ORDINANCE 313 - CALCULATIONS OF POWER COSTS The General Manager provided the Board with a report on power costs re Ordinance 313. Per Ordinance 313, the District adjusts their water rates according to power costs. Due to Proposition 13, Southern California Edison Co. provided a rate adjustment, therefore, the District is able to reduce their rate from 32¢ per hundred cubic foot to 31.8¢ per cubic foot. Information only. FINANCIAL STATEMENTS The Auditor presented the Board with financial statements for July, August and September. He also provided them with a comparis~on report for last year and this year during the first quarter. A discussion ensued re increased insurance costs, both liability and workmen's compensation. A review will be made of these costs by the Finance Committee. CHAMBER OF COMMERCE MEMBERSHIP FEE - 1979 $100 was presented to the Board for approval. M/S/C (Forrest-Stoops) that the Chamber of Commerce membership fee of $100 be approved. ROLL CALL VOTE AYES: Directors Forrest, Johnson, Stoops, Wall NOES: Director Disch ABSENT: None ACWA DUES COMMITTEE, BOARD OF DIRECTORS MEETING AND SYMPOSIUM RE "LIABILITY INSURANCE UPDATE FORMING A JOINT POWERS INSURANCE AbTHORITY will meet January 25 and 26 in Sacramento. Director Forrest as a member of the ACWA Board of Directors will attend the meetings. Informa- tion only. ACWA REQUEST FOR SUPPORT OF DIABLO CANYON NUCLEAR PLANT Information had been received from ACWA requesting support of the Diablo Canyon Nuclear Plant. M/S/C (Stoops-Forrest) that the Board authorize staff to write a letter in support of ACWA's request for support of the Diablo Canyon Nuclear Plant; the letter to be signed by the President. ROLL CALL VOTE AYES: Directors Forrest, Stoops, Wall NOES: Directors Disch, Johnson ABSENT: None -3- 12/11/78 CLAIM - MICHAEL HOOVER, 7134 ELMWOOD AVENUE, SEWER DAMAGE A claim had been presented to the District by Michael Hoover, 7134 Elmwood for sewer damage caused when the sewer line in front of his house was plugged up. It was explained that his house is unvented, therefore, when the sewer rig cleans the line it causes a problem. The claim is for $40.00. It was determined to pay the claim at this time, however, the claimant should sign a release of all claims. M/S/C (Forrest-Johnson) that the District pay the $40 claim and not report the incident to the District's insurance carrier. RESOLUTION 1978.88 - ACCEPTING GRANT DEED, NORTH FORK WATER COMPANY for well site and water main was presented to the Board for acceptance. ~., M/S/C (Stoops-Disch) that Resolution 1978.88 be approved. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None ABSENT: None NOTICE OF PUBLIC HEARING - CONVERSION OF APARTMENTS TO CONDOMINIUMS - N/HIGHLAND, E/BRADFORD - EASTERN PACIFIC DEVELOPMENT COMPANY was presented to the Board for their information. No action taken. INFORMATION FROM LAFC RE "COUNTIES IN CALIFORNIA AFTER PROPOSITION 13" was presented to the Board for their information. This does not apply to the District. No action taken. ACWA - LEGISLATIVE BILL SERVICE FOR 1979 $60 was requested for pay- ment. M/S/C (Forrest-Disch) that the statement for $60 be paid. APPOINTMENT TO CIVIL SERVICE COMMISSION President Wall congratulated Director Forrest on his recent appoint- ment to the Civil Service Commission for San Bernardino County. DIRECTOR'S FEES AND EXPENSES FOR NOVEMBER Johnson $150; Disch $250; Forrest $300; Stoops $250; Wall $328.66 were reported. M/S/C (Disch-Stoops) that the Director's fees and expenses be approved as submitted. RAYMOND STALLWOOD Director Forrest stated that December 14, 1978 is Mr. & Mrs. Raymond Stallwood's 50th Wedding anniversary. He also indicated they were both at Scripp's Institute in LaJolla. ADJOURNMENT M/S/C (Stoops-Disch) that there being no further business the meeting be adjourned at 5:42 p.m. Bonnie R. Eastwood, Secretary O.A. Wall, President 12/11/78 --4--