HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/12/1976 EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR BOARD MEETING OCTOBER 12, 1976
MINUTES
The meeting was called to order at 7:00 p.m., President Philip
A. Disch led the flaq salute.
ROLL CALL:
PRESENT: Philip A. Disch, President; Directors Gerald W.
Stoops, Dennis L. Johnson, Norman W. Forrest
ABSENT: Director O.A. Wall
PROFESSIONAL STAFF: Jokn P. Dahlke, Engineering Consultant; Ken
Patterson, Auditing Consultant
STAFF PRESENT: Harold M. Fones, General Manager; Kenneth O. Soren-
sen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary
MINUTES OF SEPTEMBER 27, 1976
M/S/C (Stoops - Johnson) that the minutes be approved, subject
to the following correction: "...invest over $100,000 in a savings
and loan account..."
AUDIT REPORT
Kenneth Patterson, Auditing Consultant, presented a concise analysis
of the 1976-77 Audit Report. After a discussion on revenue and
expenses and ways of generating additional revenue, it was
M/S/C (Stoops - Johnson) that the 1976-77 Audit Report be
accepted as presented.
REQUEST TO AMEND ORDINANCE 297 - P~E FEE CHANGES
The Finance Committee had met and discussed construction costs
which have increased approximately 22% since 1974. They recom-
mended the following rates be increased accordingly: 3/4 x 5/8
meters to $155.00; 3/4 x 3/4 meters to $185.00; Main Extension
Charges to $13.80 per foot; and fire hydrants to $900.00. After
discussion, it was
M/S/C (Stoops Johnson) that Ordinance 297 be amended to reflect
the rate increases as recommended by the Finance Coraraittee, effect-
ive immediately. However, all previous estimates will be honored
for thirty days.
ROLL CALL VOTE:
Ayes: Directors Disch, Johnson, Stoops
Noes: Director Forrest
Absent: Director Wall
REQUEST TO CHANGE DISTRICT CHECKING ACCOUNT TO BANKING FACILITY
WITHIN DISTRICT
Re the request to change the District's checking account to a bank-
ing facility within the District, the Auditor indicated the Dist-
rict has a large number of checks on hand from the Bank of Calif-
ornia, therefore, he would recor~mend at this time the checking
account remain there. It was then requested that he make inquiries
regarding the cost of checks at other banking facilities within the
District. It was left to his discretion whether or not to change
at this time.
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1Q/12/76
DEFERRED COMPENSATION PLAN
The Auditor reviewed the various differences in the deferred
compensation plans, as outlined by Glendale Federal Savings and
other savings and loan facilities. He stated his recommendation
was the one at Glendale Savings and Loan Association. After
discussion, it was
M/S/C (Johnson - Stoops) that Resolution 1976.49 be drafted
regarding the Deferred Compensation Plan with Glendale Savings
and Loan for presentation to the Board on October 26, 1976.
COLLATERALIZATION OF SAVINGS & LOAN FUNDS
The Finance Committee met and discussed the matter of collater-
alization of District monies in a savings and loan account. After
some discussion, it was
M/S/C (Forrest - Stoops) that a letter be directed to the Dis-
trict from a savings and loan institution outlining in detail
their policy concerning collateralization of funds.
EXPENDITURES AT CONFERENCES AND MEETINGS BY DIRECTORS AND STAFF
It was requested the matter of expenditures at conferences and
meetings by directors and staff be tabled until Director Wall
is present.
M/S/C (Forrest - Johnson) that the matter of expenditures at
conferences be tabled until Director Wall is in attendance.
GRANT AND LOAN PROGRAMS
The General Manager indicated he has be~working with the consult-
ing engineers preparing an application for a loan under the Calif-
ornia Safe Drinking Water Bond Act of 1976. He stated the Board
is required to authorize someone to submit such an application
and also designate a representative to act as an agent on behalf
of the District. He briefly outlined the areas covered in the
application. The application being submitted at this time is for
the purpose of being put on a priority list. He also indicated
that Engineer Rieker is working on a grant program application.
Information has been given Mr. Rieker to enable him to proceed
as quickly as possible in filling out the application. After fur-
ther discussion, it was
M/S/C (Johnson - Stoops) that Resolution 1976.52 be adopted
authorizing the General Manager to submit an application for a
loan and to act in behalf of the District for procurement of
said loan through the California Safe Drinking Water Bond Act of
1976.
Roll Call Vote:
Ayes: Directors Disch, Forrest, Johnson, Stoops
Noes: None
Absent: Director Wall
INFORMATION FROM LAFC RE HEARING FOR CONSIDERATION OF RULES AND
REGULATIONS AS REFERRED TO COMMISSION BY SPECIAL DISTRICTS
Each Director received a copy of information received from the
LAFC re a Hearing for Consideration of Rules and Regulations as
Referred to the Commission from the Special Districts Advisory
Committee. Information only, no action taken.
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10/12/76
RESOLUTION 1976.50 ACCEPTANCE OF GRANT OF LIEN - JEANNIE GONZALES
AND ERNEST P. HERNANDEZ, 8046 CENTRAL AVENUE, HIGHLAND
The General Manager presented Resolution 1976.50, Accepting Grant
of Lien, by Jeannie Gonzales and Ernest P. Hernandez, 8046 Central
Avenue, Highland, CA for approval.
M/S/C (Forrest - Stoops) that Resolution 1976.50 be accepted as
presented.
ROLL CALL VOTE:
Ayes: Directors Disch, Johnson, Forrest, Stoops
Noes: None
Absent: Director Wall
RESOLUTION 1976.51, RELEASE OF LIEN - HERBERT L. AND MARY L.
FISCHER, 6595 MONTE VISTA DRIVE, SAN BERNARDINO, CALIF.
The General Manager presented Resolution 1976.51, Release of Lien,
Herbert L. and Mary L. Fischer, 6595 Monte Vista Drive, San
Bernardino, Ca. for approval. He stated all payments were complete.
M/S/C (Forrest - Stoops) that Resolution 1976.51 be accepted
as presented.
RESOLUTION 1976.27 - CLIFFSIDE RANCH AGP~EE~ENT, FRANK WHITING
AUTHORIZATION FOR EXECUTION OF AGREEMENT
The Board reviewed the Cliffside Ranch Agreement. Each one had
received a copy at the last Board Meeting~. There was a discussion
on the terminology re "...raising of animals..." on line 11, page
7, of the Agreement. It was determined the sentence would read,
"...raising of pasture animals..." The General Manager was re-
quested to write a letter to Mr. Whiting suggesting the revision.
After further discussion on various parts of the agreement, it
was
M/S/C (Johnson - Stoops) that Resolution 1976.27 Authorizing
Execution of Agreement with Frank S. W~iting - Cliffside Ranch
be accepted as presented, with the word "pasture" inserted before
"animals" on line 11, page 7 of said Agreement.
Roll Call Vote:
Ayes: Directors Disch, Johnson, Stoops
Noes: Director Forrest
Absent: Director Wall
Director Forrest indicated he voted against the motion as he did
not feel the District should set a precedent by paying escrow and
annexation fees, as suggested in the Agreement.
REQUEST FOR AUTHORIZATION TO SEND NOTICES OF NECESSITY TO CONNECT
TO PROPERTY OWNERS ON SEINE AVENUE, CLIFTON STREET AND RHONE
COURT
The General Manager recommended that Notices of Necessity to Con-
nect be sent to those property owners on Seine Avenue, Clifton
Street and Rhone Court who have not connected to tke District
sewer facilities. All property owners are required to hook up to
sewer facilities if the property is within two hundred feet of
the facilities. After discussion, it was
M/S/C (Stoops - Johnson) that the recommendation be approved
as presented.
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REQUEST FOR SEWER CONNECTION HOOK UP PRIOR TO COMPLETION OF
ANNEXATION
The General Manager requested authorization for sewer connection
at 7224 Conejo prior to completion of annexation. The property
owner requested this connection as it is a condition on the sale
of the property through FHA. All fees have been paid.
M/S/C (Johnson - Stoops) that authorization be granted for the
property at 7224 Conejo to be connected to sewer facilities, pro-
viding all fees have been paid.
SAN BERNARDINO TRADE CLUB SHOW BROCHURE
Directors received a copy of the San Bernardino Trade Club Show
Brochure. Information only, no action taken.
REQUEST FOR AUTHORIZATION TO CALL FOR AND OPEN BIDS AT OCTOBER
26, 1976, BOARD MEETING FOR INSTALLATION OF WATER MAINS AND
APPURTENANCES WITHIN TRACT 9058 - STUBBLEFIELD CONSTRUCTION, DEVELOPER
The General Manager requested authorization to call for and open
bids at the October 26, 1976, Board Meeting for installation of
water mains and appurtenances within Tract 9058, located at the
northerly extension of Seine Avenue - Stubblefield Construction,
Developer.
M/S/C (Johnson - Stoops) that a bid opening be authorized for
October 26, 1976, for installation of water mains and appurtenances
within Tract 9058, Stubblefield Construction, Developer.
REQUEST FOR AUTHORIZATION TO CALL FOR AND OPEN BIDS ON OCTOBER
26, 1976, FOR INSTALLATION OF WATER MAINS AND APPURTENANCES WITHIN
TRACT 7248, UNIVERSAL CONTRACTORS, DEVELOPER
The General Manager requested authorization to call for and open
bids at the October 26, 1976 Board Meeting for installation of
water mains and appurtenances within Tract 7248, located east of
Orange Street at Piedmont Drive, Universal Contractors (Yorkshire)
Developer.
M/S/C (Johnson - Stoops) that a bid opening be authorized for
October 26, 1976, for installation of water mains and appurtenances
within Tract 7248, Universal Contractors, Developer.
REQUEST FOR AUTHORIZATION TO CALL FOR AND OPEN BIDS AT OCTOBER
26, 1976, BOARD MEETING FOR INSTALLATION OF WATER MAINS AND
APPURTENANCES WITHIN TRACT 9076, BOB TEE, DEVELOPER
The General Manager requested authorization to call for an~oDen
bids at the October 26, 1976 Board Meeting for installation of
water mains and appurtenances within Tract 9076, located north of
Pacific Street, between Sterling and Guthrie, Bob Tee, Developer.
M/S/C (Johnson Stoops) that a bid opening be authorized for
October 26, 1976, for installation of water mains and appurtenances
within Tract 9076, Bob Tee, Developer.
AW-WA CONFERENCE, LAKE TAHOE, NOVEMBER 2, 3, & 4, 1976
Directors received copies of brochure re AWWA Conference being held
at Lake Tahoe, November 2, 3, & 4, 1976. After discussion, it was
M/S/C (Stoops Johnson) that the matter regarding the A~WA Con-
ference be tabled.
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10/12/76
CONFLICT OF INTEREST DEADLINE DATE EXTENDED
Copies of correspondence received from County Counsel were presented
to each Board Member re tke extension of the deadline date to March
1, 1977 for adoption of a Conflict of Interest Resolution. Informa-
tion only. No action taken.
JOINT POWERS AGREEMENT AMENDMENT
Directors received copies of the latest draft of the Joint Powers
Agreement Amendment as prepared by Attorney Farrell. Attorney Farrell
made various comments regarding the agreement and stated a copy had
been mailed to Attorney Taylor for his review. No action taken,
information only.
EARTHQUAKE PLANNING SEMINAR FOR WATER UTILITIES, OCTOBER 19, 1976.
The General Manager indicated the State Health Department had re-
quested the attendance of District representatives at the Earth-
quake Planning Seminar for Water Utilities being held October 19,
1976 at the Holiday Inn. Registration is $7.25 per person. After
discussion, it was
M/S/C (Stoops - Johnson) authorization was given for attendance
at the Earthquake Planning Seminar on October 19, 1976 for any
director who wishes to attend, as well as the General Manager and
Field Superintendent, Don Sickles.
CLAIM FOR SEWER DAMAGE, JOHN L. HILL, 7783 SHASTA AVENUE, HIGHLAND
The General Manager stated a claim had been received from John L.
Hill, 7783 Shasta Avenue, Highland, in the amount of $142.00. Due
to the nature of the claim he recora~ended it be turned over to
the District insurance carrier with the recommendation that it be
paid.
M/S/C (Stoops - Johnson) that the claim on recommendation of
the General Manager be forwarded to the District insurance carrier
with recommendation that it be paid, as well as a letter of apology
being sent to the property owner, Mr. John Hill.
DEL ROSA MUTUAL WATER COMPANY ANNUAL MEETING
Director Forrest indicated Del Rosa Mutual Water Company had held
their annual meeting at which time, because of a vacancy on the
Board, Harold Fones had been appointed a director. However, after
consideration re the need for a treasurer, it was determined ~.
Fones would relinquish his seat and Kenneth Sorensen appointed as
the Director Treasurer of the Del Rosa Mutual Water Company Board.
Further discussion ensued regarding rotation of District Board
Members as directors on the various water boards in which the
District holds stock. It was suggested the board reorganize each
year, thus giving all directors an opportunity to serve. After
considerable discussion, it was
M/S/C (Stoops - Johnson) that the appointment of Ken Sorensen
as Director-Treasurer to the Del Rosa Water Company Board be
approved.
An amendment was made to the above motion:
M/S/C (Forrest - Johnson) upon reorganization of the District
Board, the Directors consider rotation of Board Members on all
other water company boards in which the District holds stock.
ACWA CONFERENCE, MONTEREY CALIFORNIA, NOVEMBER 30 - DECEMBER 3
Director Forrest stated the ACWA Conference will be held in Monterey
November 30 - December 3, 1976.
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1Q/12/76
M/S/C (~orrest - Stoop$l that any. Director or member of the
staff designated by tke General Manager be autkorized to attend
the ACWA Conference.
ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS GUESTS
Director Forrest requested authorization for the District to pay for
the guest speaker and a representative from the regional park's
agency's dinner, since the District is host for this month's Special
District's Meeting.
M/S/C (Forrest - Johnson) that the District pay for dinner for
Mrs. Schuilling, guest speaker, and the regional park represenative
assisting with the presentation, as well as the secretary and some-
one to help with cashiering.
HOWARD HAWKINS BOOK "SELF-GOVERNMENT BY DISTRICT: MYTH AND REALITY"
Director Forrest requested authorization for the District to purchase
copies of Howard Hawkins' Book "Self Government by District: Myth
and Reality" for each Director and the General Manager at a cost of
$4.00 each. After discussion, it was
M/S/C (Forrest - Stoops) to authorize the purchase of the book
"Self Government for District: Myth and Reality" by Howard Hawkins
for each Director and the General Manager.
BALANCE ON BONDS AVAILABLE
Director Johnson requested information re the balance of bonds avail-
able from the 1966 Bond authorization. Information only.
CONSTRUCTION COSTS
A discussion ensued regarding an inspector from CM Engineering being
on the site at all times when sewer lines are being laid. It was
determined this procedure is necessary in order to assure that District
specifications are adhered to by the contractors.
NORTH FORK AGREEMENT
The General Manager indicated he will be working with Attorney
Farrell on the North Fork Agreement re the twelve inch water main.
CITY OF SAN BERNARDINO SPHERE OF INFLUENCE HEARING
Director Johnson stated a meeting is being held October 13, 1976 at
2 p.m. regarding the City's Sphere of Influence. Information only.
COST OF BUILDING RESERVOIRS
CM Engineering had previously been requested to determine the cost of
building a 500,000 gallon reservoir and a 1 million gallon reservoir.
Engineer Dahlke presented a report to the Board re the costs of a
500,000 gallon reservoir. After a discussion, it was requested that
CM Engineering provide additional figures on the cost of a 1 million
gallon reservoir to the Board.
FINANCIAL STATEMENT FOR AUGUST
The Auditor presented the Directors with a financial statement for
August, as well as graphs indicating power costs vs water usage for
the past five years and actual vs expected sewer connections since
1959. Information only.
ADJOURNMENT
The meeting was adjourned at 9:45 p.m.
Bohnie R. Eastwood, Secretary hili~ A. Dlsch, President
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