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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/26/1976 EAST SAN BE~NARDINO COUNTY WATER DISTRICT OCTOBER 26, 1976 REGULAR BOARD MEETING MINUTES The meeting was called to order at 7:00 p.m. and bid time declared closed. President Disch led the flag salute. ROLL CALL: PRESENT: President Philip A. Disch, Directors Norman W. Forrest, Dennis Johnson, Gerald W. Stoops, O.A. Wall ABSENT: None PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; John Dahlke Engineering Consultant STAFF PRESENT: Harold M. Fortes, General ~anager; Kenneth O. Sorensen, Auditor-Treasurer; Duncan Parkes, Engineering Dept.; Bonnie R. Eastwood, Secretary GUESTS: Contractors MINUTES M/S/C (Stoops - Johnson) that the Minutes of October 12, 1976 be approved as submitted. BID OPENING - INSTALLATION OF WATER MAINS & APPURTENANCES WITHIN TRACT 9058 - STUBBLEFIELD, DEVELOPER The Secretary opened and read the bid proposals for installation of water mains and appurtenances within Tract 9058. Legal Counsel checked each proposal. All proposals included the 10% bid bond and were as follows: El-Co Contractors, Inc. $ 28,635.40 JMK Construction 23,735.00 Engineers Estimate 14,500.00 BID OPENING - INSTALLATION OF WATER ~AINS A~D APPURTENANCES WITHIN TRACT 7248, YORKSHIRE, DEVELOPER The Secretary opened and read the bid proposals for installation of water mains and appurtenances within Tract 7248. Legal Counsel checked each proposal. All proposals included the 10% bid bond and were as follows; Ace Pipeline $ 16,121.00 El-Co Contractors 17,808.42 JMK Construction 26,140.00 Engineers Estimate 14,800.00 BID OPENING - INSTALLATION OF WATER ~AINS AND APPURTENANCES WITHIN TRACT 9076, BOB TEE, DEVELOPER The Secretary opened and read the bid proposals for installation of water mains and appurtenances within Tract 9076. Legal Counsel checked each proposal. All proposals included the 10% bid bond and were as follows: El-Co Contractors, Inc. $ 4,144.25 JMK Construction 7,900.00 Engineers Estimate 3,100.00 -1- 10/26/76 M/S/C (Stoops - Wall) that the bids be turned over to the staff and consulting engineer for checking and recommendation on awarding the bids. Dick Dahlke, Consulting Engineer, stated all proposals had been re- viewed by the engineers and were correct. After discussion on the bids received, it was M/S/C (Disch - Johnson) that the bids for Tracts 9058 and Tract 9076 be rejected. The bids on Tract 9058 and 9076 were rejected as they were in excess of the engineer's estimate by 30% and 100% respectively. M/S/C (Johnson - Wall) that the District accept the bid of Ace Pipeline Construction Company on Tract 7248 for $16,121.00 and hold the next two bids on approval of Legal Counsel. M/S/C (Wall - Johnson) that the District crews be authorized to complete the installation of water mains and appurtenances within Tract 9076. CALLING FOR BIDS - TRACT 9058 The General Manager was requested to bring back a recommendation for calling for bids and redesigning of water main installation within Tract 9058 at the November 8, 1976 Board Meeting. NORTH FORK WATER CO~ANY TWELVE INCH WATER MAIN AGREEMENT The General Manager indicated he had met with Attorney Farrell and discussed various details regarding the Agreement with North Fork Water Company concerning their twelve inch water main. He stated he will prepare a draft Agreement before the next Board Meeting and mail a copy to the Directors with the next agenda for their review. DEL ROSA MUTUAL WATER COMPANY - WA~NER HODGDON The General Manager stated he had received a letter from Attorney Denslow Green regarding questions he had asked concerning the sale of Del Rosa Mutual Water Company to Warner Hodgdon. He indicated the District can maintain their rights to water stored in the ground and still sell their stock and carpenter rights. There is still some question on the validity of maintaining an interest in Del Rosa Mutual Water Company and if the Agreement should so stip- ulate, 'even though Warner Hodgdon stated he would maintain the Company. Attorney Farrell will contact Attorney Green before pre- paring an Agreement. NO action taken. JOINT POWERS AGREEMENT AMENDMENT WITH THE CITY OF SAN BEqNARDINO The General Manager stated correspondence had been received from Ken Patterson regarding the Joint Powers draft agreement submitted to the City by Attorney Farrell. Each Director received a copy of Mr. Patterson's letter and the draft agreement. After a discussion on Mr. Patterson's suggestions, as well as other previously dis- cussed additions, it was determined an additional draft should be prepared and presented to the City. This draft would include as amendments, the suggestions made by staff, Mr. Farrell, Mr. Patter- son and the Board. It was M/S/C (Johnson - Wall) that Attorney Farrell, Ken Patterson and the General Manager prepare a draft agreement, including the suggest- ions as amendments, to be presented to the Board before being sent to other interested parties. Committee members were authorized to attend any meetings held in this regard if they so desired. -2- 10/26/76 EXPENDITUR]~S OF DIRECTORS AND STAFF AT CONFERENCES AND ~ETINGS This item had been tabled until Director Wall was present. Director Stoops proposed that all expenses incurred by Directors while attending conferences or meetings, except those specifically provid- ed for in registration, transportation and lodging be paid for by the Director, since he is receiving per diem. There was further discussion on exactly which expenses would be paid by the Directors and staff, therefore, it was M/S/C (Stoops - Wall) that the matter be referred back to the Finance Committee for further consideration. That it be brought back to the Board at the November 22, 1976 Board Meeting with the suggestions as presented by Director Stoops incorporated in the recommendation. FINANCE COMMITTEE MEETING Director Wall called a meeting of the Finance Committee on November 3, 1976 at 12 o'clock. REPORT ON EARTHQUAKE PLANNING SEMINAR The General Manager stated he and the Field Superintendent had attended an Earthquake Planning Seminar on October 19, 1976. He indicated a gentlemen from San Fernando Valley had given a present- ation with slides of damage caused by the earthquake in that area in 1971. He presented various ideas that could be incorporated into the District's planning for disasters. The General Manager suggested that he and the Field Superintendent prepare some general plans for disaster planning for the District and then possibly pre- sent them to a Committee for review before proposing recommenda- tions to the Board. The President stated he would select a Committee at a later date. Information only, no action taken. INFORMATION RE BONDS AVAILABLE FROM 1966 BOND AUTHORIZATION Auditor Sorensen stated he and the General Manager are meeting with Mr. Bill Fieldman from Burrows and Smith, October 27, 1976, regard- ing costs of issuing remaining 1966 water bonds. REPORT FROM CM ENGINEERING RE RESERVOIR COSTS Engineer Dahlke gave a presentation regarding the cost of a 500,000 gallon reservoir and a one million gallon reservoir. He stated a 500,000 gallon tank would cost $213,000.00 and a one million gallon tank $270,000.00. The tank would be at an elevation of 1845 feet. The General Manager estimated the District would have to have financing available for acquiring the tank by March or April of 1977. There was considerable discussion on various aspects of the reservoir, therefore, additional time was requested to make further studies regarding the size reservoir needed. RESOLUTION 1976.53 RELEASE OF LIEN FOR WATER ~IN EXTENSION, D. TAYLOR, 28675 BASELINE, HIGHLAND - SV 12168 The General Manager requested authorization for Release of Lien for water main extension for D. Taylor, 28675 Baseline, Highland. M/S/C (Wall - Stoops) that Resolution 1976.53, Release of Lien for D. Taylor be approved as presented. REVIEW OF DISTRICT ORDINANCES The President set a tentativ~ date of January 31, 1977, as a workshop session for reviewing District ordinances and discussion on disaster planning. --3-- 10/26/76 CONFLICT OF INTEREST RESOLUTION The District had received notice that the County has postponed the deadline date for submitting a Conflict of Interest Resolution to March 1, 1976. M/S/C (Stoops - Wall) that the Conflict of Interest Resolution be tabled until January 1977. REQUEST BY HAZEL RHEUARK TO PURCHASE FISHER WELL SITE The General Manager stated Hazel Rheuark would like to purchase the Fisher well site which is on a lot 50' x 90'. She is presently rent- ing the lot from the District. Other than yearly water table measurements, the lot is of little value to the District. There was further discussion regarding the well and the selling price, it was M/S/C (Stoops - Johnson) that the General Manager contact Mrs. Rheuark and request that she make a written offer to the Board for purchasing the lot and well site on Fisher Street. CLIFFSIDE RANCH AGREEMENT - FRANK S. WHITING The General ~anager indicated a letter had been received from Frank Whiting in which he agreed to changing the wording in the agreement as requested by the Board. The change would be adding the word "pasture" before the word "animal" on page 7. It was M/S/C (Stoops - Johnson) the Cliffside Ranch Agreement be accepted as presented, with the word "pasture"being added before the word "animal" on page 7. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops, Wall NOES: Director Forrest ABSENT: None LAFC MEETING RE SPECIAL DISTRICTS REPRESENTATION, WEDNESDAY, OCT. 27 The Directors received copies of correspondence relative to an LAFC Meeting re Special District Representation being held Wednesday, October 27, 1976, at 10:00 a.m. The General Manager suggested Lee Roebke attend as he would be attending another meeting. Any Director that could attend was encouraged to do so. REQUEST FOR AUTHORIZATION TO CALL FOR A~D OPEN BIDS FOR SEWER COLLECTION SYSTEM TO TRACT 7248 - NOVEMBER 8, 1976 The General Manager requested authorization to call for and open bids for a sewer collection line to Tract 7248, which is on Orange Street, from Highland to Tract 7248. M/S/C (Stoops - Wall) that authorization be given to call for and open bids for the sewer collection system to Tract 7248 on November 8, 1976. AWWA MEMBERSHIP DUES Directors received copy of a request for the AI~^~A Membership Dues for 1977. After discussion, it was M/S/C (Stoops - Wall) that the 1977 Membership Dues for AWWA be paid at a cost of $32.50 in the name of the General Manager, Harold M. Fones. After discussion regarding the name the membership should be in, it -4- 10/26/76 wa~, M/S/C Johnson - Wall) that the motion made by Direotor Stoops to pay the 1977 membership dues for AI~A be tabled for two weeks. RESOLUTION 1976.49 DEFERRED CO}~ENSATION PLAN The Auditor had submitted various forms to the Directors for their review regarding the Deferred Compensation Plan as prepared by the Glendale Savings and Loan. He did state that Santa Fe Federal had indicated they would match anything that Glendale Savings & Loan would offer. After a discussion of the matter, it was M/S/C (Forrest - Johnson) that the matter be tabled, in the mean- time, the District would request that Santa Fe Federal Savings & Loan submit to the Board in writing exactly what they will offer the District re the Deferred Compensation Plan. WARRANT APPROVAL Warrants submitted: Payroll 1135 - 1396 $17,600.16 General 3996 - 113 $147,021.69 M/S/C (Stoops - Wall) that the warrants be approved as submitted. DIRECTORS - DISTRICT HEALTH INSURANCE There was some questions as to Directors eligibility for health insurance upon retirement. It was requested that a report be made on the matter. NITRATE IN DISTRICT WELLS The General Manager indicated that recent reports indicate the nitrate level in some District wells has raised since the last heavy rainfall, however, he pointed out with the availability of water from other wells within the District, the water can be mixed, there- fore, it would not pose a public health problem. It was requested that the General ~anager write an article to be submitted to the local newspaper regarding the nitrate matter. BALANCE SHEET GROWTH REPORT The Auditor submitted copies of the Water Dept. Replacement and Extension Fund Balances and the Sewer Fund Bond Surplus Fund reports to Directors for their information. There was a discussion on the reports. No action taken. GRANT LOANS The General Manager indicated that he had receDved information that low interest loans are presently available to senior citizens to use for home improvements, such as sewer facilities. He indicated the Sunnyside area may use this to their advantage for sewer facilities. He stated Mr. Roebke would be mailing out brochures to anyone who has inquired in the past about such facilities. Information only. ADJOURMENT M/S/C (Stoops - Wall) that the meeting be adjourned. }~eting adjourned at 9:30 p.m. Bonnie R. E~stwood, Secretary 10/26/76 -5- Philip A. Disch, President